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README.DOC
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1989-04-10
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DOCUMENTATION FOR CHECKPRO (Version 5.2)
Ram memory of 370K minimum recommended for operation of this program.
To use this program on a hard disk, place master disk in drive A and at the
A prompt (>A) type INSTALLH t d ,and follow instructions (t = target drive
and d = directory)
For use with two floppy drives, place master disk in drive A and at the A
prompt (>A) type INSTALLB T ,and follow instructions (T = target drive)
Before using this program for the first time, you may enter all items
(checks, deposits & withdrwals) starting at your choice of a date. If you
would like to have data available for a calendar year, I suggest you start
at Jan 1 of a year.
Then using the edit menu:
1) Enter you choice of name for the Title Screen
2) Enter the balance from your checkbook
3) Enter the checkbook balance again under 'STARTING BALANCE'
4) Correct entries for last check, deposit & withdrawal if necessary
5) Use the codes screen: Edit &/or make your own codes.
6) Use Reconciliation menu to key all items on bank statements, and
also key which items you want to appear on next Monthly Print
7) Go back to the main menu & start using the program.
(Otherwise, I suggest start by entering all items that were not on your
last bank statement, and then go to step 1 above)
Specific instructions are given in prompts on all the screens. General
instructions are available at the start of every screen by pressing F1
Note that you use the check numbers on your checks (up to 99999):
For entry of deposits , number each deposit (starting with #1).
For entry of withdrawals, number each withdrawal (starting with # 1)
The account balance is constantly updated and shown on the screen
of each of the three data entry modules.
The first time one of these modules is entered, the highest number that
you have used in the file is shown at the top left of the screen.
Use POST to enter checks, deposits, withdrawals, or expenditures (cash
or credit card. The data will be recorded in the files after the last
box on the line has been completed (and you press enter if you did not
type in the last space); therefore, you may go back and forth between
the entry boxes as much as you want, to correct errors. Also, you may
bring the line up again (by entering the item number) to make
corrections if necessary.
The last item on the data entry screen for checks and expenditures is
a single digit code. These codes are used to list items by catagory
from commands in the menu. The list may be on screen or Print. The
choice CODES allows you to the make up your own codes (or modify
existing codes), and up to nine sets of codes are stored in memory,
and may be selected for viewing or use.
Each time an entry is written to the files, it is marked as an "Open"
item. When the monthly statement comes from your bank, use choice
RECONCILE to check the account balance, and print a report. Use the
sub-menu choices LIST to mark items on the bank statement; the program
will re-mark these items on the statement "R" (returned on bank statement)
monthly report lists all entries which were not printed
the previous month, with all items which you have entered, but were not
returned by the bank marked "*". After the print has been run, all returned
items will be keyed to not print the next time you use PRINT STATEMENT.
Page 2
The first five choices on the reconciliation menu may be run over and
over as many times as you wish. After the trial balance you may go back
to the main menu: this will result in a reminder that you have not printed
the monthly report. You may use a different interval between prints, I
suggest monthly as it usually is the most convenient because bank statements
most often come monthly.
The main menu has a choice to list all open items on the screen. The
choices LIST CHECKS, LIST WITHDRAWALS, LIST DEPOSITS will allow you
to list items by date (or checks by date [all or by code]) and the program
allows you to choose the starting date and ending date of the selected
items you have chosen to list. This makes it easy to bring up the
desired listing (info for tax purposes etc.), and the program will give
you a total amount for the items you have selected. After viewing on
the screen, you have the option to print the list.
The Misc menu has choices to select screen colors, enter a new account
balance(& other data), Rebuild files (reindex in case of problems), choose
Deposit entries & Displays with or without source of Deposit, and a
program to transfer data files to another disk so you will have room on the
program disk to continue before it is all full. The transfer program
requires two drives, with transfer to drive A. With the Program in drive
drive B (or on Hard drive) and data disk in drive A, data disk will take
approximately 3,000 checks, and associated data.
Make corrections and use each choice (except PRINT) on the reconcilliation
menu as many times as you want, and you should arrive at a balance. You may
go back to the main menu at any time, but remember that the Print list will
be long if you do not use it within a reasonable period of time. If you fail
to turn your printer on at the prompt, the program will key all items that
have been on a bank statement, and they will not print the next time unless
you change the key back to print (go back to Main entry screen & overwrite)
When exiting the program (via <Esc>) there is an automatic data back up
routine if you so chose. (you do always back up don't you ?)
The back up disk must be formated. The program will check available space
on the backup disk before each data file is copied, and wait for you insert
another disk if the space is not sufficient for the next file.
The program has options for installing on a hard drive or two floppy drives.
The files used are: checkpr5.exe, code.dbf, ckdata.dbf, dpdata.dbf,
wddata.dbf, disburse.dbf, help.dbf(dBASE compatable files) and additional
index files and .mem files (memory variables) which will be created the
first time you use the program. Version 5 has a change in the dpdata.dbf
file, so anyone that has been using an earlier version will need to copy
the new dpdata.dbf (and the new disburse.dbf) into their working directory,
and re-enter any deposit data they wish to use.
I put the first version of this program into use five years ago, and find
it very usefull. Many refinements have been incorporated into this latest
version. If you find CHECKPRO fast, easy, and convenient to use,I encourage
you to register your copy. By resistering, you'll receive free phone
support and low-cost updates. Please send a check or money order, with
your name and address, to:
Kenneth W. Illig
13118 Brushcreek Lane
Dallas TX 75240
CompuServe 76566,3020 214-239-4659
Page 3
KEY TABLES
----------
All Screens
-----------
Alt-C Abort (Terminate out of program)
F1 Brings up help screen
Note: The individual data entry blocks are refered to as "GETS"
Typing until a character is entered in last space of the GET
or pressing Enter will normally result in a READ of your entry
(following lists some exceptions).
Full-screen Navigation Keys
---------------------------
Left arrow Character left. Does not move cursor to previous GET
Right arrow Character right. At end of GET, cursor moves to next GET
Ctrl-Left arrow Word left
Ctrl-Right arrow Word right
Up arrow Previous GET
Dn arrow Next GET
Home Beginning of GET
End Last character of GET
Full-Screen Editing Keys
------------------------
Del Delete character at cursor position
Backspace Destructive backspace
Ctrl-U Restore current GET to original value
Full-Screen Escape Keys
-----------------------
PgDn Terminate READ saving current GET
PgUp
Return Terminate READ from last GET
Esc Terminate READ without saving current GET
Full-Screen Mode Keys
---------------------
Ins Toggle insert mode