Monster Media 1993 #2/Image.iso/personal/kjonvrs.zip/VRS00.HLP

Text File | 1990-09-05 | 8KB | 185 lines

 OVERVIEW

   The Vehicle Record System is designed to help you track expenses
   for all of your vehicles.  With it you will be able to determine
   and analyze costs for any period of time. The VRS can be used to
   remind you when to service your vehicles.  It will tell you what
   maintenance operations need to be done, when they need to be done
   and which ones are overdue.

   Online help is available anytime you see the word Help on one of
   the menus. Use the Up and Down cursors and the PgUp, PgDn, Ctrl-
   PgUp and Ctrl-PgDn keys to scroll through the help screens.

   A menu bar at the bottom of each screen shows you what functions
   can be done in each program.  Select a function by pressing the
   first letter of the function or by highlighting the function (use
   cursor keys to move) and pressing Enter.

   NOTE: The VRS tracks vehicles by accumulative odometers or hours
         and can be used for cars, motorcycles, private airplanes,
         boats, etc.


 TERMINOLOGY

   All references to measurements, amounts, etc. in the Help screens
   will be made in U.S. terms.  Cost Per Mile will be referred to as
   Cost Per Mile or CPM not Cost Per Kilometer or Cost Per Hour.  MPG
   means miles, kilometers or hours per gallon depending upon your
   measurement system and method of tracking each vehicle.

   Vehicle refers to cars, trucks, boats, motorcycles, small aircraft,
   etc.  VRS refers to the Vehicle Record System Plus.


 OPERATING and OWNERSHIP

   The logs (F1-F9) are used to record information and costs associat-
   ed with your vehicles. Forms can be printed for the Fuel, Maint-
   enance Logs to keep in your vehicle.  Paid and Maintenance Codes
   (up to 15 each) can be defined to track the method of payment and
   maintenance categories.


 OTHER

   The Travel Log can be used to track the number of miles a vehicle
   is used. You can keep track of business or personal use by defining
   up to 15 Travel Codes.  64 Location Codes can be defined for track-
   ing usage by location or area.  There are no costs associated with
   the Travel Log.

   The Travel Expense Log can be used to track travel expenses.  Up to
   15 Expense Codes can be defined for categorizing expenses.  The ex-
   pense amounts are not included in the Cost Per Mile report.

   Forms can be printed for the Travel and Travel Expense Logs to keep
   in your vehicle.

   The Maintenance Reminder is used to create and customize mainten-
   ance schedules for each vehicle and to log the services that have
   been completed. There are no costs associated with it.

   The Cost Per Mile report uses the Operating and Ownership costs to
   tell you how much the vehicle costs per mile for a specified period
   of time.


 GETTING AROUND

   Whenever you enter or run a log, the last record(s) added will be
   displayed.  The Browse option will let you look at all records but
   will not let you make any changes.  Use the Browse to locate an
   item that needs to be changed or just to look things over.  Use the
   Change option to correct errors or to add additional information to
   records already added.

   When browsing, adding, changing or running reports, you can use the
   following keys to move around:  Cursor, Home, End, Enter, Ctrl-Home
   and Ctrl-END.


 SYSTEM

   Press SF1 to select another vehicle for use, to add new vehicles,
   to delete unused vehicles or to change the description.  You can
   also access this program by choosing the Select function from any
   of the menus.

   Press SF3 to change the system defaults. You can configure the VRS
   to your system by entering your own headings, codes, colors, etc.
   The DRIVE is initially set to C.  Be sure to change this if your
   hard drive is not C.

   Press SF4 to reindex vehicle data files. You should not need to do
   this unless a file was corrupted by a power surge or failure or by
   some type of disk error.  If you delete a large number of records
   from a log (something you should not need to do), you may want to
   reindex in order to regain a little speed.


  MESSAGES/MEMOS/NOTES

   The VRS includes a text editor that lets you create several pages
   of messages, memos, notes, etc. to supplement log entries.  There
   are 9 of these areas for EACH vehicle and 1 area for system notes
   and messages. The number of pages that can be kept for each log is
   determined by the amount of RAM available.  If you run out of room,
   you may want to print a copy of the memo file and then delete the
   entries to start over.

   The system messages area (SF2) can be used for letters or notes to
   yourself or others about anything pertaining to the VRS.  If more
   than one person enters vehicle data, they could use this area as a
   'bulletin board' for messages to each other. The 9 log areas can be
   accessed by selecting Memo from the menus.  You can use these areas
   for just about anything you can think of. For example, you may want
   to use the Travel Log Memo to keep detailed trip records for taxes.

   If you want to write a note about a payment, you could enter a date
   and then the message. You may want to add the most recent notes to
   the top of the file since the top of the memo file is always dis-
   played first.

   You can also use these areas to create blank forms that can be
   printed anytime.  Special characters can be used to create boxes,
   lines etc.  Refer to an ASCII chart for the values and characters.
   Hold down the Alt key and enter a numeric value (use the keyboard
   numbers) to create these characters. For example, ╔══╗ is: Alt-201,
   Alt-205, Alt-205, Alt-187. This can be time consuming so make sure
   that your printer can print these symbols.

   You can print these memo areas by specifying the line numbers (the
   default is all lines).

   NOTE: You must save your changes or additions before printing them.
         That is, the changes will NOT be saved until you press Ctrl-W
         and can not be printed until they are saved.


 SELECT

   You can select another vehicle from the Main Menu or from within a
   log whenever you see the Select option.  Press S (or move to Select
   and press Enter) if you want to stay in the log but want to use
   another vehicle.


 QUIT

   Use the Quit option to leave a log and return to the Main Menu.
   Press Q (or move to Quit and press Enter).


 MISCELLANEOUS

   The VRS help files have an extension of .hlp and are ASCII files.
   You can change or add to these help files by loading them into your
   word processing program and saving them as a DOS or ASCII file.

   You may want to do this if you need to convert the help screens to
   another language or to include something you feel was left out. Do
   not try this if you are not familiar with DOS files and commands.

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                       Vehicle Record System Plus

                              Version 2.0

                              August 1990



                             K-Jon Software
                           1906 Powers Avenue
                           Lewiston, ID 83501

                (c)Copyright 1986-1990 by K-Jon Software
                          All Rights Reserved


                Designed and Programmed by Robert L. Hill

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          Design