home
***
CD-ROM
|
disk
|
FTP
|
other
***
search
/
Monster Media 1993 #2
/
Image.iso
/
educate
/
gg41b.zip
/
MANUAL2.DOC
< prev
Wrap
Text File
|
1993-04-28
|
313KB
|
6,061 lines
TABLE OF CONTENTS
PART 1
CHAPTER 1 -- INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . 1
What is GRADE GUIDE . . . . . . . . . . . . . . . . . . . . . . . 1
Copyright and Licensing . . . . . . . . . . . . . . . . . . . . . 1
User Support . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Starting GRADE GUIDE . . . . . . . . . . . . . . . . . . . . . . . 7
How to Use this Manual . . . . . . . . . . . . . . . . . . . . . . 8
CHAPTER 2 -- TUTORIAL . . . . . . . . . . . . . . . . . . . . . . . . . 10
Starting GRADE GUIDE . . . . . . . . . . . . . . . . . . . . . . . 10
Choose a Class . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Choose a Password . . . . . . . . . . . . . . . . . . . . . . . . 11
Enter Some New Students . . . . . . . . . . . . . . . . . . . . . 11
Enter Some Categories . . . . . . . . . . . . . . . . . . . . . . 12
Enter Some Grades . . . . . . . . . . . . . . . . . . . . . . . . 13
Display the Students . . . . . . . . . . . . . . . . . . . . . . . 16
List Grades . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Accessing Help . . . . . . . . . . . . . . . . . . . . . . . . . . 18
A Statistical Review . . . . . . . . . . . . . . . . . . . . . . . 18
A Roster Listing . . . . . . . . . . . . . . . . . . . . . . . . . 19
CHAPTER 3 -- BASICS . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Menu System . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Keyboard Usage . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Mouse Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Grade Types . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Categories . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
NONE Grades . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Averages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
NOTES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Selected Students . . . . . . . . . . . . . . . . . . . . . . . . 37
Grade Periods . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
PART 2
CHAPTER 4 -- FILE MENU . . . . . . . . . . . . . . . . . . . . . . . . 39
Reading the FILE MENU . . . . . . . . . . . . . . . . . . . . . . 39
Changing the Default Drive and Directory . . . . . . . . . . . . . 39
Choosing a Class File and Using Command Line Parameters . . . . . 40
Going on to the MAIN MENU . . . . . . . . . . . . . . . . . . . . 41
Going on to the DEFAULT MENU . . . . . . . . . . . . . . . . . . . 42
Combining Two Class Files . . . . . . . . . . . . . . . . . . . . 43
Recovering from a Back-up File . . . . . . . . . . . . . . . . . . 44
Copying Class Files . . . . . . . . . . . . . . . . . . . . . . . 44
Archiving Class Files . . . . . . . . . . . . . . . . . . . . . . 46
Changing Between Color and Monochrome . . . . . . . . . . . . . . 48
CHAPTER 5 -- MAIN MENU . . . . . . . . . . . . . . . . . . . . . . . . 49
Entering New Students . . . . . . . . . . . . . . . . . . . . . . 49
Entering New Grades and Notes . . . . . . . . . . . . . . . . . . 52
Reading Grades from Files . . . . . . . . . . . . . . . . . . . . 56
Reviewing None Grades . . . . . . . . . . . . . . . . . . . . . . 58
Generating New Grades . . . . . . . . . . . . . . . . . . . . . . 59
Establishing New Categories . . . . . . . . . . . . . . . . . . . 62
Dropping Students . . . . . . . . . . . . . . . . . . . . . . . . 65
Dropping, Adjusting, Copying, and Deleting Grades . . . . . . . . 65
Dropping Lowest Grades . . . . . . . . . . . . . . . . . . . . . . 67
Adjusting Grades . . . . . . . . . . . . . . . . . . . . . . . . . 69
Copying Grades . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Deleting Grades . . . . . . . . . . . . . . . . . . . . . . . . . 71
Dropping Categories . . . . . . . . . . . . . . . . . . . . . . . 72
Displaying and Changing Students . . . . . . . . . . . . . . . . . 72
Displaying and Changing Grades and Notes . . . . . . . . . . . . . 75
Displaying and Changing Grade Weights, Limits, and Labels . . . . 79
Displaying and Changing Categories . . . . . . . . . . . . . . . . 80
Statistical Reports . . . . . . . . . . . . . . . . . . . . . . . 81
Roster Reports . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Writing Letters . . . . . . . . . . . . . . . . . . . . . . . . . 89
Special Codes for Letter Writing . . . . . . . . . . . . . . . . . 95
Selecting Students . . . . . . . . . . . . . . . . . . . . . . . . 99
Grade Periods . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Changing the Password . . . . . . . . . . . . . . . . . . . . . . 108
CHAPTER 6 -- DEFAULT MENU . . . . . . . . . . . . . . . . . . . . . . . 109
Defaults for Drives, Directories, Back-ups, and Mouse . . . . . . 110
Defaults for Grade Calculations . . . . . . . . . . . . . . . . . 113
Input Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Output Defaults . . . . . . . . . . . . . . . . . . . . . . . . . 124
Keyboard Defaults . . . . . . . . . . . . . . . . . . . . . . . . 127
Color Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Saving and Reading Default Files . . . . . . . . . . . . . . . . . 130
CHAPTER 7 -- TECHNICAL CONCERNS . . . . . . . . . . . . . . . . . . . . 131
Memory Concerns . . . . . . . . . . . . . . . . . . . . . . . . . 131
Input/Output Problems . . . . . . . . . . . . . . . . . . . . . . 132
Running Under WINDOWS . . . . . . . . . . . . . . . . . . . . . . 132
Running On a Computer Network . . . . . . . . . . . . . . . . . . 132
LICENSE ORDER FORMS . . . . . . . . . . . . . . . . . . . . . . . . . . 133
CHAPTER 4 -- FILE MENU
>>>Reading the FILE MENU
The first menu you see while running GRADE GUIDE is the FILE MENU. GRADE
GUIDE stores information about each of your classes in a separate disk file
called a class file. You can use the FILE MENU to choose which class file
you want GRADE GUIDE to process. The FILE MENU supplies several functions
for manipulating class files such as combining two class files into one,
replacing a class file with a back-up version of the file, copying part or
all of a class file, and archiving old class files. Also, from the FILE
MENU you can choose to go to the MAIN MENU and the DEFAULT MENU. At the
MAIN MENU you can find selections for performing all of the gradebook
features of GRADE GUIDE. At the DEFAULT MENU you can find selections for
tailoring GRADE GUIDE to your special needs.
The FILE MENU looks like the following (unless your computer is using a
monochrome adaptor card in which case menu choice I will be missing.)
...........................................................................
: FILE MENU :
: :
: A: choose drive/directory : A F: recover from a backup file :
: B: choose class : G: copy the class file :
: C: go on to the MAIN MENU H: make/recover an archive file :
: D: go on to the DEFAULT MENU I: change display to monochrome :
: E: combine two class files <Esc>: to exit GRADE GUIDE <F1>: help :
: :
:Class Files in Directory : \ :
:.........................................................................:
This menu has nine choices labeled by letters A, B, C, ...I and two other
choices labeled by <Esc> and <F1>. The <Esc> key can be used from any
point in GRADE GUIDE to mean "end the current activity." When viewing the
FILE MENU, pressing the <Esc> key allows you to quit using the GRADE GUIDE
program and return to DOS. The <F1> key also can be used to access the
help facility from any point in GRADE GUIDE. (See "Help" in the chapter
"BASICS.") The choices marked by the 9 letters are each discussed in the
sections that follow.
>>>Changing the Default Drive and Directory
Pressing the letter A at the FILE MENU allows you to choose which disk
drive you want GRADE GUIDE to search for the class files you want to use.
If you always store your class files on the same disk and in the same
directory that you store the "GRADEGID.EXE" and "GRADEGID.OVR" files, you
never need to use Option A.
After selecting Option A, just type the letter of the disk drive you want.
GRADE GUIDE then asks you for the directory of the newly chosen drive. If
you press the <Enter> key or the <Esc> key, GRADE GUIDE will use the
current default directory for that disk drive. Otherwise, you can enter
the name of another directory or, by using the cursor keys, change the name
of the current directory. GRADE GUIDE uses the standard DOS rules for
naming directories. (That is, directory names that begin with "\" are full
GRADE GUIDE Instruction Manual - PAGE 39
path names, whereas directory names that do not begin with "\" refer to
subdirectories of the current default directory.) Once your new drive and
directory names have been accepted, GRADE GUIDE lists all the classes
available on the new drive and directory. (Note that GRADE GUIDE can be
set so it automatically chooses a particular drive or directory for you.
See "Defaults for Drives, Directories, and Back-up" in the chapter "DEFAULT
MENU.")
Suppose, for example, you have just finished using a class file on floppy
drive B. If you change the floppy disk that is in drive B, you can use
Option A to update the "Class Files in Directory" list to reflect the
contents of the new disk. Press the letter A to change the default disk
drive to drive B (even though the default drive was B already.) This will
update the list of files. You also can use Option A to change directories
on the current disk.
>>>Choosing a Class File and Using Command Line Parameters
GRADE GUIDE stores information about each of your classes in a separate
class file. When you press the letter B at the FILE MENU, you may either
enter the name of a previously created class file or the name of a new
class file you would like to create. Your class name may be from one to
eight characters long and may include letters, digits, or even some special
characters (hyphen, underscore, exclamation point, and so forth). You may
not use a period or a space in the name. The name you select is displayed
on the screen next to the "B: choose class" option.
If there are already some class names listed on the screen, you may select
(or edit) one of those names by using the cursor control keys. When you
select Option B, a highlighted cursor appears at the beginning of the list
of class names. Pressing cursor control keys (<up>, <down>, <^left> or
<Back-Tab>, <^right> or <Tab>, <PgUp>, or <PgDn>) moves that cursor to
class names in the list of classes. When the cursor moves to a class name,
that name appears on the screen next to the "B: choose class" option.
Pressing the <Enter> key or the <Esc> key selects the name. If you are
entering a new class name, and the new class name is similar to the name of
a class already in the list of classes, you can move the cursor to the old
name and edit that name. For example, if one of the names in the list of
class names is MATH-145 and you want to enter the name MATH-146, move the
cursor to MATH-145, press the <End> key, the <Backspace> key, and the 6.
Then press the <Enter> key or <Esc> key to select the new name.
There is one other way to select a disk drive, a directory, or a class
file. When you begin using GRADE GUIDE by typing "gradegid", you may
include a command line parameter. The parameter can be typed after the
"gradegid" command but on the same line as that command. With the
parameter you can tell GRADE GUIDE what your choices are for disk drive,
directory, or class. The parameter may be in any one of the following
seven forms:
GRADE GUIDE Instruction Manual - PAGE 40
......................................................
: PARAMETER EXAMPLE :
:....................................................:
: drive: GRADEGID B: :
: directory\ GRADEGID \GRADES\ :
: class GRADEGID MATH-001 :
: drive:class GRADEGID B:MATH-001 :
: directory\class GRADEGID \GRADES\MATH-001 :
: drive:directory\ GRADEGID B:\GRADES\ :
: drive:directory\class GRADEGID B:\GRADES\MATH-001 :
:....................................................:
This feature is convenient to use if you like to run GRADE GUIDE from a
batch procedure.
Note that choosing a class file with this option does not cause the program
to proceed to the MAIN MENU where the class file can be processed. You
must choose Option C to continue to the MAIN MENU.
The file that GRADE GUIDE creates for your class has a file name that is
the same as your class name with a file type of "GRD". Thus, the
information that you store concerning the class "MATH-001" is stored in the
file "MATH-001.GRD". Whenever GRADE GUIDE updates a file to save changes
you have made to the stored information, the old version of the file is
kept as a backup and is given the file extension "BAK". Thus, the backup
file for MATH-001 is called "MATH-001.BAK". Using Option A, you can choose
to have GRADE GUIDE store and read class files in any directory on any disk
drive that your computer has.
If you no longer need to have a particular class on file, you may simply
delete the "GRD" and "BAK" files for that class by using the DOS ERASE or
DEL commands. For example: ERASE MATH-001.GRD. On the other hand, many
teachers find it useful to save their old class files for possible future
reference. You might copy the class file to another disk before deleting
it or store the file in a special archived format. GRADE GUIDE provides
facilities for copying and archiving your class files. (See "Copying Class
Files" and "Archiving Class Files" later in this chapter.) As in any work
done on computers, it is always a good idea to keep extra copies of your
class files on backup disks in case you encounter physical problems with
the floppy or fixed disk where your class files are stored.
>>>Going on to the MAIN MENU
Pressing the letter C at the FILE MENU causes GRADE GUIDE to proceed to the
MAIN MENU where you can choose to perform many functions with the class
file that you have selected with Option B. (For information about MAIN
MENU features, see the chapter "MAIN MENU.") If the program cannot find a
"GRD" file for the class you have chosen in the directory of the currently
chosen disk drive, it asks you if the class is a new class. If it is a new
class, respond Y, and GRADE GUIDE creates a new file for your new class.
Otherwise, answer N and check to see that you have spelled the name of the
class correctly and have chosen the correct directory, disk drive, and
diskette.
GRADE GUIDE Instruction Manual - PAGE 41
GRADE GUIDE protects your class files by encrypting them. That is, it
writes them in a format that cannot be read easily by programs other than
GRADE GUIDE. (See "Passwords" in the chapter "BASICS.") If you are
creating a new class, GRADE GUIDE will ask you for a password for that
file. If you do not want to protect the file with a password, just press
the <Enter> key to assign the blank password. If you do want to protect
the file with a password, think of a word that you will find easy to
remember but others would not be able to guess. Then type the password and
press the <Enter> key. GRADE GUIDE will ask you to verify the password.
Type the password again ending with the <Enter> key. Whenever GRADE GUIDE
reads a class file that has been assigned a password, it asks you to enter
the password.
.........................................................................
: DO NOT FORGET YOUR PASSWORD! GRADE GUIDE cannot read your class file :
: without knowing your password. If you should ever forget a password :
: and need to have GRADE GUIDE read your class file, you can get access :
: to your class file by contacting GRADE GUIDE in care of Jon Kane. :
: (See "User Support" in the chapter "INTRODUCTION.") :
:.......................................................................:
After checking your password, GRADE GUIDE reads your class file. GRADE
GUIDE also checks the current directory to see if it contains a GRADE GUIDE
default file for your class. (See the chapter "DEFAULT MENU.") If you
have saved a default file using the same file name as your class file,
GRADE GUIDE reads that default file and changes the default settings. If
GRADE GUIDE does not find a default file with the same name as your class
file, it will load the home directory's GRADEGID.DFT file when your file is
read. (For more information, see the chapter "DEFAULT MENU.")
........................................................................
: For example, if the current class file is MATH-001.GRD and the file :
: MATH-001.DFT can be found in the current directory, GRADE GUIDE will :
: load the default settings from MATH-001.DFT each time the class file :
: is read. If no MATH-001.GRD file exists, GRADE GUIDE will read the :
: GRADEGID.DFT file in the home directory each time the class file is :
: read. (See the chapter "DEFAULT MENU" for more information.) :
:......................................................................:
Note that GRADE GUIDE does not allow you to select Option C before you
select a class to process using Option B.
>>>Going on to the DEFAULT MENU
GRADE GUIDE allows you to change several aspects of its operation. In
particular, you may select default disk drives or directories so that GRADE
GUIDE always selects the correct drive and directory for you. You also may
set up GRADE GUIDE so that many of the values you must enter are set
automatically for you. You can tell GRADE GUIDE to use different methods
for calculating students' averages, different ways to display information,
different ways to use the keyboard, and different colors to display on the
screen. Pressing the letter D at the FILE MENU lets you proceed to the
DEFAULT MENU. (For more information about DEFAULT MENU features, see the
chapter "DEFAULT MENU.")
GRADE GUIDE Instruction Manual - PAGE 42
>>>Combining Two Class Files
Occasionally, you may want to combine the information that is stored in two
different class files. There are at least two common reasons you may want
to do this.
The first reason can arise when you are teaching two sections of the same
class. Suppose that students in each section receive the same assignments
and take the same or comparable tests. If you originally decided to store
these two classes of students in two separate class files but later decide
that it would be better to store all the students in one file, you will
want to combine the two files. You could still distinguish the two
sections of students by properly setting each student's SECTION NUMBER.
The second reason can arise when you teach a course that runs for more than
one semester, quarter, or grading period. You may want to store the grades
for one semester on one file and the second semester on a second file.
Then you may want to combine these two files at the end of the course so
that you have a complete list of all the grades obtained throughout the
entire course. This was commonly the way classes running over several
grading periods were handled with earlier versions of GRADE GUIDE. The
need for this has been eliminated with the implementation of the grade
period feature in this version of GRADE GUIDE. (See "Grade Periods" in the
chapter "MAIN MENU.")
If you want to combine more than two classes, you can easily combine two
classes at a time until you have all the classes combined into one.
Pressing the letter E at the FILE MENU lets you combine classes. GRADE
GUIDE asks you to enter the names of the two classes that you want to
combine and for the name of the new class that will be created when
combining the old classes. The two old classes must be available on the
current default disk drive. The new class can have the same name as one of
the old classes. If you enter a blank name for any of the three classes,
GRADE GUIDE will return to the FILE MENU.
After you enter the class names, GRADE GUIDE will read the information for
the two old classes and check if it is possible to combine the two files.
If the two old classes have no students in common, GRADE GUIDE expects that
you are trying to combine two sections of the same course. In this case,
GRADE GUIDE requires that the two classes have the same categories defined
with the same number of grades entered. If the two old classes have some
students in common, GRADE GUIDE expects that you are combining two
different semesters, quarters, or grade periods of the same course. In
this case, the two classes do not have to have the same categories defined.
Grades from each student in the second class will be added onto the list of
grades from the same student in the first class. GRADE GUIDE only requires
that the total number of grades in a category does not exceed 200 and the
total number of categories does not exceed 30. Students who are listed in
only one of the two class files are assigned NONE for the grades from the
file where they are not listed.
Before GRADE GUIDE combines the two classes, it asks you to confirm that
you do want to combine the two files. If you do, GRADE GUIDE combines the
classes and writes a copy of the new file to the disk. The values of the
GRADE GUIDE Instruction Manual - PAGE 43
menu switches stored with the second class are the switches stored with the
new file. (See "Menu System" in the chapter "BASICS.") GRADE GUIDE
requires you to supply passwords for the first and second file if their
passwords are not blank. You are also asked to supply a new password for
the newly created combined file. When you return to the FILE MENU, the new
class will appear as the current class name.
Before using the facility to combine class files, you may find it
beneficial to prepare the files. For example, if you are combining two
classes with different students, you may want to set the SECTION NUMBERS
for the students in the first class to be one value and the SECTION NUMBERS
for the students in the second class to be a different value. This will
make it possible to distinguish between the students from the two classes
after the files are combined. (See "Displaying and Changing Students" in
the chapter "MAIN MENU.") Also, if there are students in the two classes
with the same name or the same alias, you may want to change the DEFAULT
MENU settings that allow duplicate names or duplicate aliases. If
duplicate names are not allowed, GRADE GUIDE will treat two students with
the same name as one student. (See "Input Defaults" in the chapter
"DEFAULT MENU.")
>>>Recovering from a Back-up File
Each time that GRADE GUIDE writes a class file, it makes a back-up copy of
the previous version of the file. For example, when you use GRADE GUIDE to
change the information in the class MATH-001, GRADE GUIDE changes the name
of the old class file from "MATH-001.GRD" to "MATH-001.BAK." Then it
stores the changed information to a new MATH-001.GRD file. If you ever
make a serious error while changing a class file, choose that class (FILE
MENU Option B) and press the letter F at the FILE MENU in order to recover
the backup file for the class. For example, you can have the
"MATH-001.GRD" file deleted and replaced by the "MATH-001.BAK" file. It
has the same effect as performing the two DOS commands
ERASE MATH-001.GRD
RENAME MATH-001.BAK MATH-001.GRD
Note that GRADE GUIDE periodically makes backup copies of your file, making
the old MATH-001.GRD file into the new MATH-001.BAK file. So, if you have
made a serious error from which you would like to recover, be sure to exit
GRADE GUIDE before your file is backed up a second time. Using the
<^Break> key provides the surest way to exit the program without updating
the file a second time. (See "Keyboard and Mouse" in the chapter
"BASICS.")
>>>Copying Class Files
GRADE GUIDE provides a facility to copy part or all of the information in a
class file creating a new class file. You can use this facility to make
back-up copies of your class files on other disk drives as a protection
against loss due to damage of a disk. You also can use this facility to
create new class files that contain some but not all of the information
contained in an old class file. For example, if you are teaching a class
this year made up of students who were in your class last year, you could
copy last year's class file keeping the names of the students but dropping
GRADE GUIDE Instruction Manual - PAGE 44
the grades. For another example, if you are teaching a course where the
students are different from the last time you taught the course, you could
copy the previous class file keeping the categories and menu switches but
dropping the students.
To access GRADE GUIDE's copy file facility, press the letter G at the FILE
MENU. When you do, the following COPY CLASS FILE menu is displayed.
.........................................................................
: COPY CLASS FILE EXAMPLE3 :
: :
: First Select Options: :
: A: destination drive A :
: B: destination directory :
: \ :
: C: new file name EXAMPLE3 :
: D: copy students and notes BOTH (BOTH,NO NOTES,NEITHER) :
: E: copy categories and grades BOTH (BOTH,NO GRADES,NEITHER) :
: :
: :
: Then Press: :
: <Enter>: to copy the file :
: <Esc>: to Return to the FILE MENU <F1>: help :
:.......................................................................:
This menu has five choices labeled A, B, C, D, and E and three more choices
labeled by <Enter>, <Esc>, and <F1>. Note that the title of the screen
tells you which class file has been chosen to copy. It is the same class
as that chosen using FILE MENU Option B. Pressing the <Enter> key causes
GRADE GUIDE to copy that class file. Before copying the class file, check
the menu switches to see if they are set the way you want.
CHOICES A AND B
let you choose on which drive and directory you want the newly created
class file to reside. To change the destination drive, press the letter A
and enter the letter of the destination drive you want. To change the
destination directory, press the letter B and enter the name of the desired
directory.
CHOICE C
allows you to change the class name of the newly created class in case you
do not want the class to have the same name as the old class you are
copying. Note that if you are copying the file into the same directory as
the current class file, not changing the name will result in your losing
the old class file.
CHOICES D AND E
on the menu allow you to choose what information from the class will be
copied. Choice D lets you choose whether to copy the students (names,
aliases, and section numbers) and their NOTES. Each time you press the
letter D, the selected value cycles between the choices BOTH (copy the
students' information and the NOTES), NO NOTES (copy students' names,
aliases, and section numbers but not the NOTES), or NEITHER (do not copy
any student information.) Option E lets you choose whether to copy the
category and grade information. Each time you press the letter E, the
GRADE GUIDE Instruction Manual - PAGE 45
selected value cycles between BOTH (copy category and grade information),
NO GRADES (copy the name and types of each category but do not copy any of
the students' grades), or NEITHER (do not copy any information about
categories.)
When all menu selections are set as you want, press the <Enter> key to copy
the file. If you are making no changes in the class file being copied
(Options D and E are both set to BOTH), GRADE GUIDE will just copy the file
for you. If you are making changes to the class file, you will be prompted
to supply the password for the class before the file will be changed.
If you press the <Esc> key, GRADE GUIDE will return you to the FILE MENU.
Note that GRADE GUIDE does not allow you to select Option G before you
select a class to process using Option B.
>>>Archiving Class Files
At the end of a course you may no longer need to access the information
stored for a class. You may no longer want the name of your class to
appear in the list of classes on the FILE MENU. On the other hand, there
are advantages to keeping your old records so you can refer to them in the
future. The ARCHIVE/UNARCHIVE feature of GRADE GUIDE lets you hide your
old class files and bring them back if you ever need to see them. When you
archive a class file, GRADE GUIDE creates a file with one of the names
"ARCHIV00.OLD" , "ARCHIV01.OLD", "ARCHIV02.OLD", and so forth. These files
contain all of the information contained in your class files plus an extra
message giving the class name and a short descriptive message that you can
add. The message you add should describe the class (for example, date or
topic) so that you can easily identify the class when you need to refer to
it in later years.
...........................................................................
: SINCE ARCHIVED FILES ARE STILL PROTECTED BY PASSWORDS, you may want to :
: change a class' password to the blank password using MAIN MENU Option P :
: before you archive the file. You will not be able to use the file if :
: you forget the password. :
:.........................................................................:
To place a class file into archive or to recover an archived file, press
the letter H at the FILE MENU. The following ARCHIVE/UNARCHIVE CLASS FILES
menu is displayed.
GRADE GUIDE Instruction Manual - PAGE 46
....................................................................
: ARCHIVE/UNARCHIVE CLASS FILES :
: :
: First Select Options: :
: A: archive operation ARCHIVE (ARCHIVE,UNARCHIVE) :
: B: archive file drive C :
: C: archive file directory :
: \GG\NEW\ :
: D: class to archive EXAMPLE3 :
: :
: :
: Then Press: :
: <Enter>: to archive/unarchive a file :
: <Esc>: to Return to the FILE MENU <F1>: help :
:..................................................................:
This menu lists four choices labeled A, B, C, and D as well as the usual
choices labeled by <Enter>, <Esc>, and <F1>. Here, pressing the <Enter>
key causes GRADE GUIDE either to archive or recover from archive one class
file according to menu selection A.
CHOICE A
is used to indicate whether you want to put a class file into the archive
format (ARCHIVE) or recover an old class file currently in an archived
format (UNARCHIVE).
CHOICES B AND C
let you choose a drive and directory where the archived file will reside.
GRADE GUIDE reads active class files from the current default directory
when archiving a file. The created archived file, on the other hand, can
be put in any directory of any disk drive. Conversely, when you recover an
archived file, you can read the archived file from any directory, but you
must place the recovered class file in the current default directory. Note
that you can store up to 100 archived files in one directory. If you have
already saved 100 archived files in one directory, and you want to archive
additional class files, just begin saving archived files in another
directory or on another disk. To choose a drive for archived files press
the letter B and enter the drive letter. To set the directory, press the
letter C and enter the directory name.
CHOICE D
on the menu lists the class file you can archive. When you first view the
ARCHIVE/UNARCHIVE CLASS FILES menu, the file listed is the currently
selected class file in FILE MENU Option B. Press the letter D to change
the name of the class file you want to archive.
If menu choice A is set to ARCHIVE, you can archive a class file by
pressing the <Enter> key. GRADE GUIDE will prompt you to enter a 24
character descriptive message that you can have archived with your class
file for future identification purposes.
If menu choice A is set to UNARCHIVE, you can recover an archived class
file by pressing the <Enter> key. GRADE GUIDE will display a pop-up menu
showing you a list of all archived files in the archive directory. Each
archived file is listed with the original class name of the file archived
GRADE GUIDE Instruction Manual - PAGE 47
along with the descriptive messages you saved with the archived file.
Choose the file you want to recover.
>>>Changing Between Color and Monochrome
If your computer is using a monitor adaptor card that supports color (CGA,
EGA, VGA, and so forth but not a monochrome adaptor card), the FILE MENU
will display Option I. It allows you to force the display to appear in
black and white rather than in color. This option is provided for those
users who might have a monochrome display or a TV connected to their color
adaptor card. The display is more easily read when the screen is displayed
in monochrome. If the I option is chosen and the display is in black and
white, pressing the letter I changes back from black and white to color.
Option I is omitted if your computer does not have a color monitor adaptor
card. (Note that you can reset GRADE GUIDE so that it always begins in
monochrome mode rather than in color mode. See "Color Defaults" in the
chapter "DEFAULT MENU.")
GRADE GUIDE Instruction Manual - PAGE 48
CHAPTER 5 -- MAIN MENU
Pressing the letter C at the FILE MENU brings you to the MAIN MENU that
looks like the following:
......................................................................
: MAIN MENU :
: :
: A: add new students D: drop students :
: B: add new grades & notes E: drop/adjust/delete/copy grades :
: C: add new grade categories F: drop grade categories or grades :
: :
: G: display/print/change students :
: H: display/print/change grades & notes :
: I: display/print/change grade limits, weights, & labels :
: J: display/print/change established category information :
: :
: K: display/print class statistics N: select students :
: L: display/print class roster O: set grade periods :
: M: display/print letters P: change class password :
: ................................................... :
: : CLASS FILE : EXAMPLE3 STUDENTS : 10 : :
: : GRADE PERIOD : 1 SELECTED STUDENTS : 0 : :
: :.................................................: :
: :
: <Esc>: return to the FILE MENU <F1>: help :
:....................................................................:
The menu has sixteen choices labeled A, B, C, ...P and the usual <Esc> and
<F1> choices. When selecting any of the letter choices, GRADE GUIDE
proceeds by displaying another menu pertaining to that choice. In general,
choices A, B, and C are used to add information to the class (students,
grades, and categories); choices D, E, and F are used to drop information
from the class; choices G, H, I, and J are used to view, change, print, or
send to a file any of the information you have added to the class; choices
K, L, and M are used to view, print, or send to a file specialized reports;
choice N is used to select students based on your own selection criteria;
choice O is used to create, select, or change which grades belong to which
grade period; and choice P is used to change the class password. Note that
the menu displays the name of the current class file, the number of
students in the class, the currently displayed grade period, and the number
of students marked as SELECTED using MAIN MENU Option N.
>>>Entering New Students
Pressing the letter A at the MAIN MENU lets you enter new students into a
class. This is usually the first thing you need to do when beginning a new
class. It may also need to be done if students enter the class after the
beginning of the course. In that case, newly entered students are assigned
NONE grades for any grades already assigned in the class. GRADE GUIDE
displays the following ENTER NEW STUDENTS menu.
GRADE GUIDE Instruction Manual - PAGE 49
.....................................................................
: ENTER NEW STUDENTS :
: :
: First Select Options: :
: A: enter information from KEYBOARD (FILE,KEYBOARD) :
: B: enter NAMES or ALIASES BOTH (NAMES,ALIASES,BOTH) :
: C: enter SECTION NUMBERS NO (YES,NO) :
: D: default section number 1 (0 to 9999) :
: :
: :
: Then Press: :
: <Enter>: to enter new students :
: <Esc>: to Return to the MAIN MENU <F1>: help :
:...................................................................:
This menu has four choices labeled A, B, C, and D and the usual <Enter>,
<Esc>, and <F1> choices. Here, pressing the <Enter> key allows you to
enter names, aliases, and section numbers for new students.
CHOICE A
allows you to choose whether to enter new students by typing your students'
names, aliases, and section numbers on the keyboard or by reading them from
a DOS text file. Some teachers work at schools where the administration
can supply them with DOS text files containing lists of their students'
names, student numbers, addresses, and so forth. Each time you press the
letter A, the selection switches between KEYBOARD and FILE.
CHOICE B
lets you switch between entering just names (NAMES), entering just aliases
(ALIASES), or entering names and aliases together (BOTH) when you add new
students to the class. Pressing the letter B cycles the selection through
the three choices.
CHOICE C
determines whether you will enter a section number for each student. If
you are teaching a class with more than one section, and you want to save
all of the information for students from every section in the same class
file, you may want to assign different section numbers to students from the
different sections. (See "Students" in the chapter "BASICS.") Each time
you press the letter C, the choice switches between entering (YES) and not
entering (NO) a section number for each student.
CHOICE D
lets you set the value GRADE GUIDE will assign as a section number to each
new student if choice C is set to NO.
GRADE GUIDE Instruction Manual - PAGE 50
.........................................................................
: For example, suppose that you teach section 3 and section 5 of the :
: MATH-001 course. Each section of the course has 20 students. Press :
: the letter D and enter the default section number 3. Make sure that :
: menu choice C is set to NO. Then press the <Enter> key and enter the :
: names of the 20 students in section 3. When you return to the ENTER :
: NEW STUDENTS menu, press the letter D again and change the default :
: section number to 5. Then press the <Enter> key and enter the names :
: of the 20 students in section 5. :
:.......................................................................:
After setting the ENTER NEW STUDENT menu switches, press the <Enter> key to
begin entering new students. If you have chosen to enter information from
the keyboard, GRADE GUIDE displays a screen that tells you how many
students have been entered in the class and provides a column for entering
students' names, a column for entering students' aliases, and a column for
entering students' section numbers. Each name can be up to 20 characters
long and each alias can be up to 12 characters long. A highlighted area
indicates what information needs to be entered next. While entering the
information, the cursor control keys (<up>, <down>, <left>, <right>,
<PgUp>, <PgDn>, and so forth) can be used to move the highlighted area to
previously entered names, aliases, or section numbers so that information
can be changed if necessary. If the list of students fills the screen, the
names will scroll upward. Using the cursor control keys, you can move the
highlighted area up causing the list to scroll back down to view all the
entered students' information, which can be changed. Moving the
highlighted area to the line after the last student entered allows you to
enter more students.
If you have chosen not to enter students' aliases, then all students
entered will be given blank aliases. Similarly, if you have chosen not to
enter students' names, all students' entered will be given blank names.
You can always change this information later. (See "Displaying and
Changing Students" later in this chapter.) GRADE GUIDE allows you to enter
two students with the same name or two students with the same alias as long
as no two students have both the same name and the same alias. There are
switches on the DEFAULT MENU that can be set so GRADE GUIDE will prevent
your entering duplicate names or duplicate aliases. (See "Input Defaults"
in the chapter "DEFAULT MENU.") If you plan to enter students' grades by
reading the information from a file, it may be important that there are
neither duplicate names nor duplicate aliases. (See "Reading Grades from
Files" later in this chapter.)
.........................................................................
: Note if you have set the DEFAULT MENU switch specifying that you may :
: not use duplicate aliases, you must enter student aliases when you :
: enter new students. If you do not enter aliases, GRADE GUIDE assigns :
: a blank alias to each student. Since no two students will be allowed :
: to share the same alias, the program will not allow more than one :
: student to be entered. :
:.......................................................................:
Names may be entered in any order; GRADE GUIDE alphabetizes them for you.
(See "Students" in the chapter "BASICS.")
GRADE GUIDE Instruction Manual - PAGE 51
If you enter new students into a class that already has some grades
assigned, the new students are automatically given grades of NONE for each
of the previously entered grades. You can change these NONE grades by
using MAIN MENU Options B or H.
If you have set choice A to choice FILE, when you press the <Enter> key
GRADE GUIDE will let you read students' information from a file. GRADE
GUIDE will prompt you first to enter the name of the file from which you
want to read. Unless you specify otherwise, it is assumed that the file is
in the same directory as the current class file. Each line of the file may
be up to 250 characters long. After locating the file you specify, GRADE
GUIDE asks you to enter the beginning and ending columns (tab positions)
for the position on the line where the names, aliases, or section numbers
(whichever you have chosen to enter) can be found. The first line of your
file is displayed on the screen to help you remember which columns to
choose.
........................................................................
: For example, if the first line of the file with student information :
: looks like this: :
: :
: 12 Johnson, William 17845 :
: : : : :
: 1 6 30 <- columns :
: :
: then you might tell GRADE GUIDE to look for student names in columns :
: 6 through 29, aliases in columns 30 through 34, and section numbers :
: in columns 1 through 3. :
:......................................................................:
Once you have entered the column information, GRADE GUIDE will read the
entire file. For each line of information on the file, a new student will
be created. After the student information has been read and is displayed
on the screen, you may use the cursor control keys to move a highlighted
area to the information about any entered student so the information can be
checked or corrected.
>>>Entering New Grades and Notes
Pressing the letter B at the MAIN MENU allows you to add new grades for all
the students in your class. It also lets you review and change grades
previously recorded as NONE grades, generate a new grade based on values of
old grades, and enter students' NOTES. (See "Reviewing NONE Grades" and
"Generating New Grades" later in this chapter.) Since all grades are
entered into categories, some categories must be established (MAIN MENU
Option C) before you can enter grades. (See "Establishing New Categories"
later in this chapter.) If you have established at least one category, you
will see the following ENTER STUDENT GRADES AND NOTES menu.
GRADE GUIDE Instruction Manual - PAGE 52
...................................................................
: ENTER STUDENT GRADES AND NOTES :
: :
: First Select Options: :
: A: enter information from KEYBOARD (FILE,KEYBOARD) :
: B: type of grade entry NEW (NEW,REVIEW,GENERATED) :
: C: which students ALL (SELECTED,ALL) :
: D: begin with student :
: E: in order of student NAMES (ALIASES,NAMES) :
: F: confirm grades NO (YES,NO) :
: G: enter default values NO (YES,NO) :
: H: file read by (if from file) MERGING (MATCHING,MERGING) :
: :
: :
: Then Press: :
: <Enter>: to choose grades to enter :
: <Esc>: to Return to the MAIN MENU <F1>: help :
:.................................................................:
This menu has eight choices labeled A, B, C, ...H and the usual <Enter>,
<Esc>, and <F1> choices. Here, pressing the <Enter> key begins the process
of entering new grades and NOTES, reviewing NONE grades, or generating a
new grade based on the values of old grades.
CHOICE A
allows you to choose whether you to enter grades and NOTES from the
keyboard or read them from a file. Each time you press the letter A, GRADE
GUIDE switches between entering grades and NOTES from the keyboard and from
a file.
CHOICE B
lets you specify whether you are entering new grades (NEW), reviewing NONE
grades (REVIEW), or generating a new grade based on the values of old
grades (GENERATED). Each time you press the letter B, the selection cycles
among the three choices.
CHOICE C
determines whether you will be entering grades for all of the students in
the class or just the students marked as selected. If you enter new grades
or generate a new grade for selected students only, those students not
selected will be assigned default values (NONE values unless Choice G below
is set to YES) for their grades. Later you could review NONE grades for
those students not selected if you wanted to change their NONE grades.
Pressing the letter C switches between entering grades or NOTES for all
your students (ALL) and entering values for only the selected students
(SELECTED).
CHOICE D
lets you start entering grades or notes with a student who is not
alphabetically first in the class. This is helpful when reviewing NONE
grades. If you are ever entering grades and need to quit when only half
finished, you could save your class file and exit GRADE GUIDE. Later you
could restart GRADE GUIDE and begin to review NONE grades for those
students whose grades you have not yet entered. Even if you begin entering
grades with a student whose name is not at the beginning of the alphabet,
GRADE GUIDE Instruction Manual - PAGE 53
you can use the <PgUp> key to page back through the students or the <^PgUp>
key to jump to the first student. Pressing the letter D allows you to
choose a student in the class with whom you want to begin entering grades.
When you enter the student's name, you have to enter only a few characters
of the student's name or alias for GRADE GUIDE to be able to identify the
correct student. If you want to clear the name displayed in choice D so
GRADE GUIDE will begin at the beginning of the alphabet, just press the
letter D followed by the <F2> (clear entry) key.
CHOICE E
switches between letting you enter your students' grades alphabetically by
the students' names (NAME) or alphabetically by the students' aliases
(ALIAS). Pressing the letter E switches between the two choices.
CHOICE F
lets you tell GRADE GUIDE to pause after you have entered each student's
grades and NOTES so you can confirm that the entered values are correct and
change the incorrect values. Even if you do not pause to confirm grades,
you can always use the <PgUp> key to go back to students whose grades you
have already entered to check or change their grades. Pressing the letter
F switches between having GRADE GUIDE pause after each student (YES) and
having no pause (NO).
CHOICE G
allows you to enter default values for grades and NOTES. Normally, if you
do not enter a grade for a student, the student receives the first NONE
grade. If you choose to enter default values, GRADE GUIDE will let you
enter default values for each grade and NOTE that you enter. For example,
if most of the students in your class received a 100 on QUIZ 3, you could
enter 100 as the default value on QUIZ 3. Then you would only have to
enter QUIZ 3 grades for those students not receiving a 100. Also, if you
do not want to assign the first NONE grade as a default, you could choose
one of the other four NONE grades as the default grade. If you are
entering NOTES, you could give a default value to a NOTE. This would
initialize the NOTE. If you wanted to enter NOTE 3 to read for each
student "Your January project is ....", you could initialize the NOTE to
have the value "Your January project is ". Then you would only have to
fill in the remainder of the NOTE for each student. Note that if your
students already have information stored in a NOTE, and you initialize that
NOTE, your initialization is added to the end of the NOTE information
already present. Pressing the letter G switches between having GRADE GUIDE
ask you for default values (YES) and not asking you for default values.
CHOICE H
lets you switch between reading grades from a file using the MERGING method
or the MATCHING method. (See "Reading Grades from Files" in the next
section.) Pressing the letter H switches between the two choices.
Suppose the ENTER STUDENT GRADES AND NOTES menu is set for you to enter new
grades (choice B is NEW) from the keyboard (choice A is KEYBOARD). Then
pressing the <Enter> key lets you begin the process of entering grades and
NOTES. The first thing that you need to tell GRADE GUIDE is which grades
and NOTES you want to enter. GRADE GUIDE shows you a pop-up menu with a
list of your categories and the word "NOTE". For example, the pop-up menu
may show the following categories
GRADE GUIDE Instruction Manual - PAGE 54
A EXAM
B QUIZ
C HOMEWORK
D NOTE
If you want to enter only one grade, let us say a QUIZ grade, press the
letter B (either upper or lower case) followed by the <Esc> key. GRADE
GUIDE responds by showing you the grade
QUIZ 1
GRADE GUIDE also can let you enter several grades at once. For example,
you could enter a QUIZ grade, an EXAM grade, a second QUIZ grade, a
HOMEWORK grade, and NOTE 1. In that case you would type the choices
"babcd". When you type the "d", GRADE GUIDE will prompt you to enter the
number of the NOTE you want to enter (1 to 20). When you finish telling
GRADE GUIDE your five entries, press the <Esc> key. GRADE GUIDE shows the
listing
QUIZ 1
EXAM 1
QUIZ 2
HOMEWORK 1
NOTE 1
You may enter up to ten grades or NOTES at one time. The number after the
category name tells you which grade of the category you are entering. If
you had entered three QUIZ grades previously, the two new QUIZ grades would
be numbered 4 and 5. It is legal to enter an empty list of grades by
pressing only the <Esc> key when prompted for the grades you want to enter.
Do this if you really do not want to enter any grades.
After selecting the list of grades and NOTES you want to enter, GRADE GUIDE
asks you to confirm that the list is correct. If you say that the list is
correct, GRADE GUIDE shows you a screen titled "ENTER INFORMATION ABOUT
GRADES." At this screen you can enter grade labels for any of the grades
that you are entering from labeled categories. (See "Categories" in the
chapter "BASICS.") You may set a grade weight for each grade you enter, a
maximum possible score for each numeric grade you enter, and lowest cutoff
values for each WHOLE-CUTOFF, DECIMAL1-CUTOFF, or DECIMAL2-CUTOFF grade you
enter. (See "Grade Types" and "Averages" in the chapter "BASICS.") You
can move a highlighted area to the values you want to enter or change by
using the cursor control keys. (See "Input Defaults" in the chapter
"DEFAULT MENU" for information about having the numbers on this screen set
for you by default.) Press the <Esc> key when you have finished entering
the needed information. GRADE GUIDE will ask you to confirm that you have
finished before going on.
.........................................................................
: Note that entering a MAXIMUM POSSIBLE SCORE of zero has the effect of :
: making that grade an extra credit grade. The points for the grades :
: you assign get added to the total number of points accumulated. :
:.......................................................................:
GRADE GUIDE Instruction Manual - PAGE 55
If you have told GRADE GUIDE you want to enter default values for grades
and NOTES (choice G on the ENTER STUDENT GRADES AND NOTES menu is set to
YES), you are shown a screen where you can set the default values that will
be assigned to each student. While entering the values, you can use any of
the cursor control keys to edit the values entered. Press the <Esc> key
when you have finished.
Now GRADE GUIDE presents one screen for each of your students (or each of
your selected students if you are entering values only for the selected
students.) On each screen, you can enter values for each of the grades and
NOTES that you chose to enter. Pressing the <Enter> key after entering a
grade moves the program to the next grade. Pressing one of the cursor
control keys (<up>, <down>, <^Home>, <^End> and so forth) moves the
highlighted area among the grades so you can change any of the grades.
Pressing the <PgUp> or <PgDn> key brings you from one student to the
previous or next student, respectively. The <^PgUp> and <^PgDn> keys allow
you to jump to the first or last student, respectively.
To enter a LETTER grade, one of the number grades, or a NOTE, type the
grade or NOTE's value. To enter a grade of type WORD GRADE, you need only
to type the first character or characters of the grade from the WORD GRADE
list for that category. As soon as GRADE GUIDE determines which of the up
to ten words you are typing, it will display the word. Press the <Enter>
key or one of the cursor control keys if the displayed word is correct. If
the letters you type do not match one of the WORD GRADES in the list, GRADE
GUIDE will display a pop-up menu from which you can choose the WORD GRADE
you want. The pop-up menu also will be displayed if you press the <Ins>
key.
If you ever leave a grade blank, GRADE GUIDE will assign the first NONE
grade for that grade. If you want one of the other NONE grades, you can
press the slash key (/) to get a list of NONE grades from which to choose.
If you decide you do not want one of the displayed NONE grades, press the
<Esc> key.
When you have entered all the grades and NOTES for all the students, GRADE
GUIDE will tell you that you have reached the end of the list. Then you
can choose to return to the ENTER STUDENT GRADES AND NOTES menu or continue
editing grades and NOTES. Pressing the <Esc> key at any time allows you to
return to the ENTER STUDENT GRADES AND NOTES menu.
>>>Reading Grades from Files
GRADE GUIDE allows you to enter grades and NOTES from a DOS text file.
This feature is supplied for teachers who have computer graded exams with
results supplied in DOS text files and for those who may want to read
grades that they have obtained as output from some other computer program.
If you wish to read grades from a file rather than from the keyboard, you
should set choice A to FILE. If you choose to enter grades from a file,
GRADE GUIDE asks you to enter the name of the DOS text file containing the
new grades. If you do not specify the drive or directory of the file, the
directory used is the same as the class file's directory.
There are two methods that can be used for reading grades from a file,
MERGING and MATCHING. You choose between the two methods by setting menu
GRADE GUIDE Instruction Manual - PAGE 56
switch H on the ENTER STUDENT GRADES AND NOTES menu. If you read grades by
the MERGING method, GRADE GUIDE requires that the text file that you read
has exactly one line of text for each student in your class, and that the
students in the file are in the same order as the students in GRADE GUIDE's
list. To achieve this, you may need to edit the text file before entering
GRADE GUIDE to ensure that title lines have been removed, that the lines of
the file are sorted in the same order that your students are sorted in
GRADE GUIDE, that there is not an extra carriage return at the end of the
last student's line of information in the file (resulting in an extra line
in the file), and that there is a blank line entered for any student who is
missing from the file. GRADE GUIDE checks that the file has exactly one
line of text for each student in your class.
If you read the file using the MATCHING method, GRADE GUIDE reads either a
student name or alias from each line of the file to determine which student
receives the grades on that line of the file. Whether GRADE GUIDE reads a
name or alias is determined by whether you are entering grades in order of
students' names or aliases (choice C on the ENTER STUDENTS GRADES AND NOTES
menu). GRADE GUIDE will prompt you to enter the beginning and ending
columns (tab positions) for the position on the line where the students'
names or aliases can be found. (See "Entering New Students" in this
chapter for a similar example.) It is important that if you enter grades
or NOTES from a file in order of names, there should not be any duplicate
names in the class. Similarly, if you enter grades in order of aliases,
there should not be any duplicate aliases. Duplicates will result in some
students being assigned grades of other students. GRADE GUIDE will warn
you if there are students whose names or aliases appear on the file but not
in the class. It also will warn you if there are students from the class
who do not appear in the file. After the warning, you may choose not to
enter grades or to enter grades only for the students in the class whose
names appear in the file.
Each line of the file except for the last line must end with a carriage
return. Lines may be up to 250 characters long.
When you enter grades and NOTES from a file, GRADE GUIDE asks you for the
beginning and ending columns (tab positions) for the positions on the line
containing those grades and NOTES. The first line of the input file is
displayed on the screen to help you remember the correct columns to choose.
GRADE GUIDE continues just as it did when you entered grades from the
keyboard, including asking you for maximum possible scores, weights,
cutoffs, and labels. The only difference is that the grades are read from
the file. If you have chosen to do grade confirmations, after all the new
grades have been read, the program redisplays the students and their new
grades so you can check that the grades have been read correctly. You can
then change them if they are wrong.
When GRADE GUIDE reads a line of a file, it looks at each grade position on
the line and determines a grade from what it finds in that position. In
general, GRADE GUIDE selects the first item in the position that looks like
a grade. If you said that there was a letter grade in columns 5 through 12
and one line reads: "ghscabyh" in that position, then GRADE GUIDE would
assign a grade of C, the first reasonable grade in that position. If the
position reads: "ghsuabyh", then the grade would be AB. If a number grade
is read from a line reading: "a000078+23rihs ", the grade would be 78.
GRADE GUIDE Instruction Manual - PAGE 57
If GRADE GUIDE cannot make sense out of the characters read from a given
position (for example, if the position were blank), a grade of NONE is
assigned.
>>>Reviewing None Grades
Choice B on the ENTER STUDENT GRADES AND NOTES menu can be set to REVIEW
which allows you to review NONE grades. If you make this selection and
press the <Enter> key, GRADE GUIDE will display the following REVIEW NONE
GRADES menu.
...........................................................................
: REVIEW NONE GRADES :
: :
: First Select Options: :
: A: review which NONE grades ALL (ALL,DEFAULT ONLY) :
: B: review which grades ALL GRADES (1 GRADE,1 CATEGORY,ALL GRADES):
: C: which category(if not ALL) FINAL GRADE :
: D: which grade (if 1 GRADE) 1 (1 to 1) :
: :
: :
: Then Press: :
: <Enter>: to review none grades :
: <Esc>: to Return to ENTER GRADES AND NOTES menu <F1>: help :
:.........................................................................:
This menu has four choices labeled A, B, C, and D and the usual <Enter>,
<Esc>, and <F1> choices. Here, pressing the <Enter> key begins the process
of reviewing NONE grades. The menu allows you to choose which grades you
want to review.
When you review NONE grades, GRADE GUIDE displays a screen for each student
who has NONE grades assigned. This allows you to see which NONE grades
have been assigned and lets you change them. It provides an easy way to
see which students still have incomplete work (that is, NONE grades). It
also gives you a fast way to update those grades that were recorded as NONE
but now need to be changed.
You can review grades that have any of the five kinds of NONE grades
assigned, or just review the NONE grades assigned by default, the first
NONE grade. You also can decide whether to review all NONE grades
assigned, just the NONE grades in one category, or just the NONE grades
given for one particular grade.
CHOICE A
allows you to choose between reviewing all the grades that have been
assigned as any of the five kinds of NONE grades (ALL) and reviewing just
those NONE grades that were assigned by default to be the first NONE grade
(DEFAULT ONLY). Pressing the letter A switches between the two settings.
CHOICE B
is used to choose whether to review all NONE grades (ALL), just the NONE
grades in one category (1 CATEGORY), or just the NONE grades given for one
of the assigned grades (1 GRADE). Pressing the letter B cycles the choice
among the three options.
GRADE GUIDE Instruction Manual - PAGE 58
CHOICE C
lets you select a category of grades to review in case choice B above is
not set to ALL. Pressing the letter C causes a pop-up menu to be displayed
from which you can choose a category to review.
CHOICE D
lets you select one grade in the category chosen in choice C above in the
case choice B above is set to 1 GRADE. Pressing the letter D lets you
enter a grade number. If the chosen category is a labeled category, a pop-
up menu will be displayed from which you can choose a grade.
>>>Generating New Grades
Choice C on the ENTER STUDENT GRADES AND NOTES menu can be set to GENERATE
which allows you to generate a new grade based on the values of old grades.
If you make this selection and press the <Enter> key, GRADE GUIDE will
display the following GENERATE A GRADE FROM AN AVERAGE/MAXIMUM/MINIMUM
menu.
.......................................................................
: GENERATE A GRADE FROM AN AVERAGE/MAXIMUM/MINIMUM :
: :
: First Select Options: :
: A: set the generate definition :
: B: generate by calculating the AVERAGE (AVERAGE,MAXIMUM,MINIMUM) :
: C: optional NONE grades IGNORED (ZERO,IGNORED) :
: D: add grade to which category FINAL GRADE :
: E: generate letter grades with LETTER (LETTER+-,LETTER1/2,LETTER):
: F: average based on WEIGHTS (WEIGHTS,TOTALS) :
: :
: :
: Then Press: :
: <Enter>: to generate the grade :
: <Esc>: to Return to ENTER GRADES AND NOTES menu <F1>: help :
:.....................................................................:
This menu has six choice labeled A, B, C, ...F and the usual <Enter>,
<Esc>, and <F1> choices. Here, pressing the <Enter> key causes GRADE GUIDE
to generate a new grade. For each student the value of the new grade is
based on a combination of the student's old grades and averages determined
by the menu settings A, B, C, and F. The new grade will be placed in the
category indicated by the menu choice D. Menu choice E determines the
style of generated letter grades.
CHOICE A
lets you tell GRADE GUIDE which old grades and averages are to be combined
to form the new grade. When you press the letter A, GRADE GUIDE displays
the following EDIT GENERATE DEFINITION screen. This screen allows you to
enter a list of up to 12 old grades, category averages, or the GRAND
AVERAGE. Each entry can be given a PERCENT OF TOTAL which allows you to
set how much influence each entry has on forming an average. The generate
definition is initialized with one entry, the GRAND AVERAGE making up 100%
of the contribution to a new grade.
GRADE GUIDE Instruction Manual - PAGE 59
..........................................................................
: EDIT GENERATE DEFINITION :
: ENTRY GENERATE CONTRIBUTION PERCENT OF TOTAL :
: 1 GRAND AVERAGE 100.000 :
: 2 :
: 3 :
: 4 :
: 5 :
: 6 :
: 7 :
: 8 :
: 9 :
: 10 :
: 11 :
: 12 :
: EDIT GENERATE DEFINITION BY CHOOSING ONE OF THE FOLLOWING :
: <down> :
: A: save definition <up>: change lines <Enter>: add a new line :
: B: read definition <Del>: delete the line <Esc>: go to GENERATE MENU :
: <F1>: for help :
:........................................................................:
If this generate definition is used to generate a new grade, the new grade
would be based entirely on the current value of the GRAND AVERAGE. Here
are some other examples of generate definitions.
...........................................................................
: The following definition could be used to create a grade which is the :
: arithmetic average of the TEST 1 and the TEST 2 grades. :
: :
: 1 TEST 1 50.000% :
: 2 TEST 2 50.000% :
: :
: The following definition could be used to create a grade that is :
: weighted so that two thirds of the grade comes from the current TEST :
: category average and the other third from the FINAL EXAM 1 grade. :
: :
: 1 TEST AVERAGE 66.667% :
: 2 FINAL EXAM 1 33.333% :
: :
: The following definition could be used to create a grade that is :
: weighted so that 40 percent of the grade is based on each of two :
: semester grades and 20 percent on a final examination. Perhaps the two :
: semester grades were created earlier by this procedure at the ends of :
: each semester of a two semester course. :
: :
: 1 SEMESTER GRADE 1 40.000% :
: 2 SEMESTER GRADE 2 40.000% :
: 3 FINAL EXAM 1 20.000% :
:.........................................................................:
When viewing the EDIT GENERATE DEFINITION screen, you can press the <Enter>
key to enter a new line of the definition. You can choose from a series of
pop-up menus which type of grade or average you want as that part of the
definition. Then you can enter a weight for that part of the definition.
The <up> and <down> keys can be used to move the cursor to the different
GRADE GUIDE Instruction Manual - PAGE 60
lines of the definition. The <Del> key can be used to delete the line
where the cursor is. Note that, as in the category percents, the
percentages do not need to add up to 100%. If all percentages are zero,
the new grade will be based on an accumulation of total points rather than
on a combination of averaged grades.
GRADE GUIDE always saves the current generate definition with your class
file, but it also will allow you to save a generate definition on a file
for future use or use with another class. Press the letter A to save the
current definition or the letter B to read an old definition. GRADE GUIDE
will ask you to provide a name for a definition you want to save and will
show you a pop-up menu of old definition names from which to choose when
you want to read a definition. GRADE GUIDE attaches a file extension of
"GEN" to the file name you provide. Note that category names are not saved
with the definitions, only category numbers (first category, second
category, third category, and so forth). This allows you to use the
generate definition with other classes whose category names may not match
those of the current class. On the other hand, you must be careful when
reading an old generate definition if you have added or deleted categories
since the definition was created. The old definition may now use the wrong
categories or grades. Also note that if a row of a generate definition
becomes meaningless (for example, if it used the average of the last
category QUIZ and category QUIZ has been deleted), GRADE GUIDE will drop
the row of the definition.
When you have finished entering a generate definition, press the <Esc> key
to return to the GENERATE A GRADE FROM AN AVERAGE/MAXIMUM/MINIMUM menu.
CHOICE B
on the GENERATE A GRADE FROM AN AVERAGE/MAXIMUM/MINIMUM menu lets you
determine how to combine the list of grades and averages listed in the
generate definition discussed above. The new grade that you create can be
an averaging of the grades and averages listed in your definition, the
maximum of the grades and averages, or the minimum of the grades and
averages. Pressing the letter B cycles through the three choices.
..........................................................................
: For example, suppose we have the following generate definition: :
: :
: 1 TEST AVERAGE 25.000% :
: 2 PROJECT AVERAGE 25.000% :
: 3 FINAL EXAM 1 50.000% :
: :
: where the FINAL EXAM 1 was a 200 point exam. Suppose William Johnson :
: has a TEST average of 90%, a project average of 80%, and a FINAL EXAM :
: grade of 160. Then his FINAL EXAM 1 grade is worth 160 / 200 = 80%. :
: :
: If choice B is AVERAGE, GRADE GUIDE would combine William Johnson's :
: three values, weighting the first two by 25% and the third by 50% to :
: get 90% * 25% + 80% * 25% + 80% * 50% = 82.5%. :
: :
: If choice B is MAXIMUM, GRADE GUIDE would look at the three values of :
: 90%, 80%, and 80% and choose 90%. If choice B is MINIMUM, GRADE GUIDE :
: would choose 80%. :
:........................................................................:
GRADE GUIDE Instruction Manual - PAGE 61
Note that GRADE GUIDE ignores the percentage values for each generate
definition entry when calculating MAXIMUMS or MINIMUMS.
CHOICE C
is used to tell GRADE GUIDE how you want any optional NONE grades to be
treated when averages are calculated in the process of generating a new
grade. Pressing the letter C switches between treating optional NONE
grades as zeros or ignoring them. (See "NONE Grades" in the chapter
"BASICS.")
CHOICE D
lets you choose into which category the newly created grade should be
placed.
CHOICE E
is important when the category chosen in choice D above is a category of
LETTER grades. It determines which style of letter grade will be created,
pure letter grades (LETTER), letter grades including those with pluses or
minuses such as A+ and C- (LETTER+-), or letter grades including the half
grade values of AB, BC, CD, and DF (LETTER1/2). Pressing letter E cycles
through those three choices.
CHOICE F
allows you to force generated grades to be based on total accumulated
points of the entries in the generate definition rather than a weighting
given by the generate entry percentages. Pressing F switches between doing
the calculation by average (WEIGHTS) and by using totals (TOTALS).
Once you have set the menu switches as you want, pressing the <Enter> key
generates the new grade. If the new grade goes into a category of number
grades, GRADE GUIDE generates a grade by converting the percentage
calculation into a grade on a scale from 0 to 100. (See "Defaults for
Grade Calculations" in the chapter "DEFAULTS" to change this scale.) If
the new grade goes into a category of letter grades, GRADE GUIDE converts
the percentage calculation into a letter grade. (See "Defaults for Grade
Calculations" in the chapter "DEFAULTS" to see how the conversion can be
regulated.) If the new grade goes into a category of WORD GRADES, GRADE
GUIDE uses the values assigned to each grade in the word grade list and the
maximum possible word grade value to determine the best word grade to
assign. If you plan to convert percentages to WORD GRADES, use caution and
test your results because you may not always get results that are easy to
interpret.
Note that if your generate definition contains only one entry and that
entry is for one grade (for example, TEST 3), it would be easier to use the
COPY GRADE facility in GRADE GUIDE to create the new grade. (See "Copying
Grades" later in this chapter.)
>>>Establishing New Categories
Pressing the letter C at the MAIN MENU allows you to establish new grade
categories for your class. Since there must be at least one category
established before you can enter students' grades, usually you will want to
use MAIN MENU Option C when you first establish each class file (although
you can establish more new categories later.) GRADE GUIDE allows you to
GRADE GUIDE Instruction Manual - PAGE 62
enter as many as 200 grades for each student in each category. You can
establish as many as 30 different categories, and, therefore, GRADE GUIDE
limits you to entering no more than 6000 grades for each student.
If you select MAIN MENU Option C, GRADE GUIDE lists information about each
of the categories you have already established and waits for you to enter
new information. A highlighted cursor appears on the screen. Using the
<up> and <down> keys, you can move the cursor up and down the list of
category names. If the cursor is at the bottom of the list of categories,
it forms a large highlighted area showing you that you can begin typing the
name of a category. If the cursor is not at the bottom line, you can
insert a new category at that position in the category list by pressing the
<Enter> key. For each new category, you must enter a name for the category
(the name can be up to 20 characters long), select a grade type from a pop-
up menu (LETTER, WHOLE, WHOLE-CUTOFF, DECIMAL1, DECIMAL1-CUTOFF, DECIMAL2,
DECIMAL2-CUTOFF, or WORD GRADE), a percentage of the GRAND AVERAGE, and
whether you want the category to be LABELED. (See "Categories" and "Grade
Types" in the chapter "BASICS.") Pressing the <Esc> key while entering any
part of a category definition clears that entire line of definition.
The percentages you assign need not add up to 100%. If they do not, GRADE
GUIDE adjusts them for you when it needs them. (See "Averages" in the
chapter "BASICS.")
If you select the grade type WORD GRADE for a category, GRADE GUIDE
presents the following menu where you can tell how that WORD GRADE is to be
used. The screen is initialized to look like the following:
..........................................................................
: DEFINE WORD GRADE FOR CATEGORY ATTENDANCE :
: :
: First Select Options: :
: A: number of words 2 (2 to 10) :
: B: maximum possible value 1.000 (0.000 to 999.999) :
: C: use values in GRAND AVERAGE NO (YES,NO) :
: D: list category when suppressed YES (YES,NO) :
: E: list grades when suppressed NO (YES,NO) :
: F: suppress category AVERAGE ALWAYS (ALWAYS,SUPPRESSED,NEVER) :
: G: suppress word counts NEVER (ALWAYS,SUPPRESSED,NEVER) :
: ............................................. :
: : WORD VALUE : :
: :1 ABSENT 0.000 : :
: :2 PRESENT 1.000 : :
: : : :
: : : :
: : : :
: Then Press: :...........................................: :
: <Enter>: to set word names and values :
: <Esc>: to Return to SET INPUT DEFAULTS <F1>: help :
:........................................................................:
The category name on the screen title changes with the name of the category
you are establishing. The menu has seven choices labeled A, B, C, ...G and
the usual <Esc>, <F1>, and <Enter> choices. Here, pressing the <Enter> key
GRADE GUIDE Instruction Manual - PAGE 63
allows you to enter or change the list of words you can assign as WORD
GRADES in that category.
CHOICE A
tells GRADE GUIDE how many different WORD GRADES can be assigned in the
category. The number is initialized at 2 to accommodate the two words
ABSENT and PRESENT. The five NONE grades also can be assigned as WORD
GRADES but do not need to be listed here. Pressing the letter A allows you
to enter a different number of WORD GRADES up to a maximum of ten.
CHOICE B
sets the maximum possible value for your WORD GRADES. When GRADE GUIDE
calculates numeric average values for WORD GRADES or for the entire WORD
GRADE category, it will use this maximum possible value to determine the
value of the average. Pressing the letter B allows you to enter a new
maximum possible value.
CHOICE C
lets you tell GRADE GUIDE not to consider the grades in this category when
calculating a student's GRAND TOTAL. For example, many teachers want to
record attendance grades but do not want the attendance grades to affect a
student's final average. Pressing C switches between using the grades in
the GRAND AVERAGE (YES) and not using the grades (NO).
CHOICES D E F AND G
let you determine how grades in your WORD GRADE category should be listed
when displaying grades using MAIN MENU Option H. (See "Grade Types" in the
chapter "BASICS" and "Displaying and Changing Grades and Notes" later in
this chapter.) Because of some possible uses of WORD GRADES (such as for
ATTENDANCE), GRADE GUIDE allows you not to list the grades every time you
get a report of students' grades. For example, it is unnecessary to report
a student's ATTENDANCE grade for every class period. It may be sufficient
to just list the number of times a student is absent or present (grade
COUNTS). At other times you may need to see all of the grades so you can
either report which days a student missed or correct a mistaken entry. For
this reason, GRADE GUIDE provides a SUPPRESS option that can be chosen when
using MAIN MENU Option H to list grades.
Choice D tells GRADE GUIDE whether you want this category listed at all
when the SUPPRESS option is chosen. Pressing the letter D switches between
listing the category when the SUPPRESS option is chosen (YES) and not
listing it (NO). Choice E tells GRADE GUIDE whether you want grades in the
category listed when the SUPPRESS option is chosen. Pressing the letter E
switches between listing all the grades (YES) or not listing them (NO).
Choice F tells GRADE GUIDE whether you want it to remove the category
TOTALS and AVERAGES on the grade lists for this category. Pressing F
cycles the choices through always removing the averages (ALWAYS), removing
the averages only when the SUPPRESS option is chosen (SUPPRESS), or always
listing the averages (NEVER). Choice G tells GRADE GUIDE when it should
list the category grade COUNTS when grades are listed. Pressing the letter
G cycles through the choices of always listing the counts (ALWAYS), listing
the count only when the SUPPRESS option is chosen (SUPPRESS), and never
listing the counts (NEVER).
GRADE GUIDE Instruction Manual - PAGE 64
Pressing <Enter> allows you to alter the list of up to ten words that can
be assigned as WORD GRADES in the category. Also you can edit the numeric
values assigned to each grade. Choice A determines how many words will
appear in the list. Press the <Esc> key when you finish editing the list.
You can provide default initialization values for all WORD GRADE DEFINITION
menus on the DEFAULT MENU. (See "Input Defaults" in the chapter "DEFAULT
MENU.")
Press the <Esc> key to return to entering new categories.
If you wish to use GRADE GUIDE for a class and do not want to separate your
grades into categories, just establish one grade category and call it
GRADES.
When you have finished entering new categories, press the <Esc> key to
return to the MAIN MENU.
>>>Dropping Students
Pressing the letter D at the MAIN MENU allows you to drop students from
your class. GRADE GUIDE lets you select students one at a time, and remove
those students from your class list. Recall that it is not necessary to
enter the entire name of the student to find the student that you want.
Before actually dropping any student from the list, GRADE GUIDE asks you to
confirm that you want that student dropped. Press the <Esc> key when you
have finished dropping students.
>>>Dropping, Adjusting, Copying, and Deleting Grades
Pressing the letter E at the MAIN MENU allows you to make changes to grades
that affect the entire class at the same time. In particular, you can have
GRADE GUIDE look through any category and drop (mark with one of the NONE
grades) the scores in that category which are lowest. GRADE GUIDE also can
go through your class and adjust any numeric grade by adding or subtracting
a constant amount from each student's grade or multiplying each student's
grade by a constant. You can make a copy of a grade. This creates a
second copy of the same grade and stores it at another position within the
same category or in another category. Finally, you can remove a grade from
your grade list altogether. These four functions are described in more
detail in the next four sections. To allow you to choose which of the four
functions you want, GRADE GUIDE displays the following menu:
GRADE GUIDE Instruction Manual - PAGE 65
........................................................................
: DROP/ADJUST/COPY/DELETE GRADES :
: :
: Select the type of change to make. :
: A: drop the lowest grades for each student in any category, :
: dropped grades are changed to one of the NONE grades :
: B: adjust the values for any numeric grade by shifting each :
: grade by a constant amount :
: C: copy any grade to another position :
: D: delete any grade from the list of grades :
: :
: :
: Changed grades remain as TEMPORARILY CHANGED GRADES until either :
: they are made permanent or the old grades are reinstated. :
: :
: :
: <Esc>: to return to the MAIN MENU <F1>: help :
:......................................................................:
To choose one of the operations listed, just press the corresponding
letter. Press the <Esc> key when you have finished.
You may want to see the effect of your having dropped, adjusted, copied, or
deleted grades before committing yourself to making the grade change
permanent. Therefore, GRADE GUIDE only TEMPORARILY changes the grades.
This allows you to view the grades using any of the MAIN MENU options while
the grades are still only TEMPORARILY changed. In fact, if you return to
the MAIN MENU while there are TEMPORARILY CHANGED GRADES, there will be a
statement at the bottom of the screen reminding you that grades have been
TEMPORARILY CHANGED. GRADE GUIDE never updates the disk file while there
are TEMPORARILY CHANGED GRADES. It lets you investigate the changes, make
additional changes, create reports, and so forth.
Whenever there are TEMPORARILY CHANGED GRADES, the DROP/ADJUST/COPY/DELETE
GRADES menu displays two more choices:
.....................................................................
: E: make the temporarily changed grades permanent :
: :
: F: reinstate the grades as they were before the temporary changes :
:...................................................................:
Sooner or later you must decide whether you want the grades in your class
to be PERMANENTLY CHANGED or whether you want to reinstate the old grades
as they were before you made the change. You make that choice by
re-entering MAIN MENU Option E which allows you to select between those two
options or to change some more grades (TEMPORARILY). GRADE GUIDE does this
by making sure that the copy of your class file on the disk has been
updated prior to your changing grades. Then, if you decide that you want
to reinstate the grades the way they were before you created the
TEMPORARILY CHANGED GRADES, the file can be read from the disk and the old
grades are restored.
GRADE GUIDE Instruction Manual - PAGE 66
..........................................................................
: Note that if you make any changes to any information stored with your :
: class (names, aliases, grades, menu switches, passwords, and so forth) :
: while there are TEMPORARILY CHANGED GRADES, all those changes will be :
: lost if you decide to reinstate the old grades. :
:........................................................................:
>>>Dropping Lowest Grades
Instructors sometimes want to drop the lowest grade or lowest few grades
for a student before calculating final grades. Pressing the letter A at
the DROP/ADJUST/COPY/DELETE GRADES menu displays the following menu:
.......................................................................
: DROP GRADES :
: :
: First Select Options: :
: A: which students ALL (SELECTED,ALL) :
: B: drop grades from category PROJECT :
: C: number of grades to drop 1 (1 to 8) :
: D: dropped grades replaced by DROP (NONE,ZERO,N/A,DROP,) :
: E: drop zero NONE grades YES (YES,NO) :
: F: drop ignored NONE grades YES (YES,NO) :
: G: drop optional NONE grades YES (YES,NO) :
: H: optional NONE grades IGNORED (ZERO,IGNORED) :
: :
: :
: Then Press: :
: <Enter>: to drop the grades :
: <Esc>: to Return to DROP/ADJUST/COPY/DELETE menu <F1>: help :
:.....................................................................:
This menu has eight choices labeled A, B, C, ...H and the usual <Enter>,
<Esc>, and <F1> choices. Here, pressing the <Enter> key causes GRADE GUIDE
to go through your list of students and drop the lowest grades in the
category indicated by menu choice B.
CHOICE A
determines whether you will be dropping grades for all the students in the
class or for just the students marked as selected. Pressing the letter A
switches between dropping grades for all your students (ALL) and dropping
grades for only the selected students (SELECTED).
CHOICE B
allows you to choose from which category you want to drop the grades.
Pressing the letter B causes GRADE GUIDE to display a pop-up menu from
which you can choose the category you want.
CHOICE C
lets you tell GRADE GUIDE how many grades to drop. You could drop just the
lowest score in the category (1 grade) or drop several of the lowest scores
(4 or 5 grades.) Pressing the letter C allows you to change the number of
dropped grades.
GRADE GUIDE Instruction Manual - PAGE 67
CHOICE D
is used to tell GRADE GUIDE which of the five NONE grades should be used to
replace the dropped grades. By default, GRADE GUIDE assigns the NONE grade
labeled "DROP." Pressing the letter D cycles the choices through the five
NONE grade values.
CHOICES E F AND G
are used to tell GRADE GUIDE how to handle NONE grades that are encountered
when looking for low grades. Some times you may want to include NONE
grades among the grades you want to drop, that is, drop grades that are
already marked as NONE grades. Other times you may want to skip over NONE
grades, only dropping grades that are not yet NONE. Choice E lets you
choose whether to skip NONE grades that are always treated as zeros.
Choice F lets you choose whether to skip NONE grades that are always
ignored. Choice G lets you choose whether to skip NONE grades that are
optionally ignored. (See "NONE Grades" in the chapter "BASICS" for more
information about the different types of NONE grades.) For each menu
choice, pressing the letter for that choice switches the choice between
being able to drop those NONE grades (YES) and skipping those NONE grades
(NO).
CHOICE H
is used to tell GRADE GUIDE how you want any optional NONE grades to be
treated when calculating the value of each grade while looking for grades
to drop. Pressing the letter H switches between treating optional NONE
grades as zeros and ignoring them. (See "NONE Grades" in the chapter
"BASICS.")
If the type of NONE grade listed on menu choice D is treated as ignored,
GRADE GUIDE will drop those scores with the smallest percent. This will
give the students the highest possible average when NONE grades are
ignored. On the other hand, if the type of NONE grade listed on menu
choice D is treated as zero, GRADE GUIDE will drop those scores with the
smallest point value.
..........................................................................
: For example, suppose there are four QUIZ scores recorded as follows: :
: :
: QUIZ # MAXIMUM POSSIBLE SCORE WEIGHT :
: ------ ---------------------- ------ :
: 1 10 1.000 :
: 2 10 2.000 :
: 3 20 1.000 :
: 4 10 1.000 :
: :
: Suppose also that one student has received the grades 8, 7, 12, and 9, :
: respectively. If you drop two grades while the chosen NONE grade is :
: treated as zero, GRADE GUIDE will calculate the weighted grades to be :
: 8, 14, 12, and 9 and will drop the first and the last grades which are :
: the smallest. If you drop two grades while the chosen NONE grade is :
: ignored GRADE GUIDE will calculate the percentages obtained for each :
: score to be 80%, 70%, 60%, and 90% and will drop the second and third :
: grades which have the smallest percentage. :
:........................................................................:
GRADE GUIDE Instruction Manual - PAGE 68
If you like to drop grades at the end of a semester or year, but you also
would like to show students how well they are doing before the end, you can
TEMPORARILY drop some grades and get a listing of grades to show the
students, without making the TEMPORARILY CHANGED GRADES permanent. You can
wait till the end of the course to make them permanent so if students
receive lower scores later in the semester, the new lower scores can be
dropped and the old scores will not be lost.
Press the <Esc> key to return to the DROP GRADE menu.
>>>Adjusting Grades
Sometimes after instructors look at the grades they assigned, they see
there is a need to shift or rescale the grades to bring them in line with
other grades given in the same course. This often happens as a result of
an assignment being too easy or too hard for students, making their grades
artificially high or artificially low. GRADE GUIDE allows you to do this
sort of manipulating of a grade. Pressing the letter B at the
DROP/ADJUST/COPY/DELETE GRADES menu displays the following ADJUST A GRADE
menu:
.....................................................................
: ADJUST A GRADE :
: :
: First Select Options: :
: A: which students ALL (SELECTED,ALL) :
: B: adjust a grade from category PROJECT :
: C: adjust which grade 1 (1 to 8) :
: D: adjustment type ADD (ADD,SUBTRACT,MULTIPLY) :
: E: add to the grade 0 (0 to 250) :
: :
: :
: Then Press: :
: <Enter>: to adjust the grade :
: <Esc>: to Return to DROP/ADJUST/COPY/DELETE menu <F1>: help :
:...................................................................:
This menu has five choices labeled A, B, C, D, and E and the usual <Enter>,
<Esc>, and <F1> choices. Here, pressing the <Enter> key causes GRADE GUIDE
to adjust the grade indicated by the category in menu choice B and the
grade number in menu choice C.
CHOICE A
determines whether you will be adjusting grades for all the students in the
class or just the students marked as selected. Pressing the letter A
switches between adjusting grades for all your students (ALL) and adjusting
them for only the selected students (SELECTED).
CHOICE B
lets you select the category where the grade is to be adjusted. Pressing
the letter B causes GRADE GUIDE to display a pop-up menu from which you can
select a category. Note that you can only adjust grades from numeric
categories, that is, you cannot adjust LETTER or WORD GRADE grades.
GRADE GUIDE Instruction Manual - PAGE 69
CHOICE C
lets you select the grade from within the category selected in menu choice
B. Pressing the letter C lets you enter a grade number or choose a grade
label from a pop-up menu if the category is labeled.
CHOICE D
is used to tell GRADE GUIDE whether you want to adjust the grade by adding
a constant to the grade (ADD), subtracting a constant from the grade
(SUBTRACT), or multiplying the grade by a constant (MULTIPLY). Pressing
the letter D cycles the selection through the three choices.
CHOICE E
lets you set the constant that should be added to, subtracted from, or
multiplied by each of the students' grades. The menu choice changes when
menu choice D changes. Pressing the letter E allows you to change the
constant.
GRADE GUIDE will warn you when grades have been increased up to the maximum
possible value for that grade type (250 for WHOLE grades, 5000.0 for
DECIMAL1 grades, and 500.00 for DECIMAL2 grades). It will also warn you if
grades are dropped to zero.
...........................................................................
: Note that GRADE GUIDE adjusts only the students' grades and not the :
: maximum possible scores or the letter grade cutoffs that are associated :
: with that grade. If you want those changed also, you can reset them :
: by using MAIN MENU Option I. :
:.........................................................................:
>>>Copying Grades
Occasionally, you may need to create a second copy of a grade. In
particular, you might want a grade stored in one category to be stored in
another category. You also might need to copy a grade so that you can
change the order in which grades are listed. If you press the letter C at
the DROP/ADJUST/COPY/DELETE GRADES menu, GRADE GUIDE displays the following
COPY A GRADE menu.
.......................................................................
: COPY A GRADE :
: :
: First Select Options: :
: A: copy a grade from category TEST :
: B: copy which grade 5 (1 to 5) :
: C: copy to which category FINAL EXAM :
: D: place copy before which grade 1 (1 to 1) :
: E: make letter grades with LETTER (LETTER+-,LETTER1/2,LETTER):
: :
: :
: Then Press: :
: <Enter>: to copy the grade :
: <Esc>: to Return to DROP/ADJUST/COPY/DELETE menu <F1>: help :
:.....................................................................:
GRADE GUIDE Instruction Manual - PAGE 70
This menu has five choices labeled A, B, C, D, and E and the usual <Enter>,
<Esc>, and <F1> choices. Here, pressing the <Enter> key causes GRADE GUIDE
to make a copy of the grade indicated by menu choices A and B and save the
grade at the position indicated by the menu choices C and D. The example
COPY A GRADE menu above shows how the choices could be set to copy the last
TEST grade into the FINAL EXAM category.
CHOICE A
lets you choose the category of the grade to be copied. Pressing the
letter A causes GRADE GUIDE to display a pop-up menu from which you can
choose a category.
CHOICE B
is used to choose the number of the grade from within the category
displayed in menu choice A. Pressing the letter B allows you to enter a
number of a grade in that category or choose a grade label from a pop-up
menu if the category is labeled.
CHOICE C
lets you choose the category into which you want to copy the grade.
Pressing the letter C causes GRADE GUIDE to display a pop-up menu from
which you can choose a category.
CHOICE D
is used to choose the position in the category displayed in menu choice C
where you want the copied grade inserted. Pressing the letter D allows you
to enter a grade number or choose a grade label from a pop-up menu if the
category is labeled. The number gives the grade BEFORE which you want the
grade inserted. Therefore, the grade number you choose can exceed the
number of grades in the category by 1.
CHOICE E
is for letting GRADE GUIDE know what format of LETTER grade you want to
create in case the destination category of the new grade is a LETTER grade
category. Pressing the letter E cycles through the three choices of
creating pure letter grades only (LETTER), letter grades with pluses and
minuses (LETTER+-), and letter grades with the half way grades (LETTER1/2).
When GRADE GUIDE copies a grade, it does not remove the original grade.
That is, you end up with a class that has one more grade than you had
before the copying. You can use the DELETE GRADE facility to remove the
old grade. (See "Deleting Grades" in the next section.)
>>>Deleting Grades
Occasionally, instructors either enter a grade incorrectly or decide that a
particular grade should not be used for grade calculations. One way to
handle this situation would be to change the weight of that grade to zero
using MAIN MENU Option I. Then the grade would appear on each student's
grade list but would have no effect on the student's average. Another
solution would be to remove that grade completely from the list of grades.
You can delete a grade in this manner by pressing the letter D at the
DROP/ADJUST/COPY/DELETE GRADES menu. GRADE GUIDE will display the
following DELETE A GRADE menu.
GRADE GUIDE Instruction Manual - PAGE 71
....................................................................
: DELETE A GRADE :
: :
: First Select Options: :
: A: delete a grade from category TEST :
: B: delete which grade 5 (1 to 5) :
: :
: :
: Then Press: :
: <Enter>: to delete the grade :
: <Esc>: to Return to DROP/ADJUST/COPY/DELETE menu <F1>: help :
:..................................................................:
This menu has two choices labeled with the letters A and B and the usual
<Enter>, <Esc>, and <F1> choices. Here, pressing the <Enter> key causes
GRADE GUIDE to delete the grade indicated by menu choices A and B.
CHOICE A
lets you choose the category of the grade to be deleted. Pressing the
letter A causes GRADE GUIDE to display a pop-up menu from which you can
choose a category.
CHOICE B
allows you to enter the number of a grade in the category indicated by menu
choice A. Press the letter B to enter the grade number or choose a label
from a pop-up menu if the category is labeled.
..........................................................................
: For example, you have 10 QUIZ grades, and you choose to delete QUIZ 6. :
: This will cause the QUIZ grades numbered 7, 8, 9, and 10 to be :
: renumbered and appear as QUIZ 6, 7, 8, and 9, respectively. :
:........................................................................:
>>>Dropping Categories
Occasionally, you may have established a category that you never used or
for which you have no further use. You can remove that category and ALL OF
THE GRADES ENTERED IN THAT CATEGORY by using Option F. GRADE GUIDE
displays a pop-up menu from which you can choose the category to drop.
GRADE GUIDE allows you to choose between dropping the entire category
(including all the grades entered into that category) or dropping just the
grades entered into the category (leaving the category definition intact).
You also can choose not to drop any information by pressing the <Esc> key.
>>>Displaying and Changing Students
Pressing the letter G at the MAIN MENU lets you view, print, and change any
of your students' names, aliases, or section numbers. GRADE GUIDE displays
the following DISPLAY/PRINT/CHANGE NAMES,ALIASES,SECTIONS menu.
GRADE GUIDE Instruction Manual - PAGE 72
..............................................................
: DISPLAY/PRINT/CHANGE NAMES,ALIASES,SECTIONS :
: :
: First Select Options: :
: A: list information on the SCREEN (SCREEN,PRINTER,FILE) :
: B: which students ALL (SELECTED,ALL) :
: C: set output format :
: :
: :
: :
: Then Press: :
: <Enter>: to list students :
: <Esc>: to Return to the MAIN MENU <F1>: help :
:............................................................:
This menu has three choices labeled A, B, and C and the usual <Enter>,
<Esc>, and <F1> choices. Here, pressing the <Enter> key causes GRADE GUIDE
to list your students.
CHOICE A
tells GRADE GUIDE whether you want to view the list of students on the
SCREEN, print the list on the PRINTER, or save the list to a GRADEOUT FILE.
(See "Files" in the chapter "INTRODUCTION.") Pressing the letter A cycles
the choices through those three possibilities.
CHOICE B
determines whether you will be listing all the students in the class or
just the students marked as selected. Pressing the letter B switches
between listing all your students (ALL) and listing only the selected
students (SELECTED).
CHOICE C
allows you to alter what student information is listed. Pressing the
letter C causes GRADE GUIDE to display the following NAME OUTPUT FORMAT
menu.
...........................................................................
: NAME OUTPUT FORMAT :
: :
: First Select Options: :
: A: list student BOTH (NAMES,ALIASES,BOTH) :
: B: list SECTION NUMBERS NO (YES,NO) :
: C: lines end (if printing) BLANK (BLANK,UNDERLINE,BOXES) :
: D: page comment (if printing) :
: :
: :
: :
: Then Press: :
: <Enter> OR :
: <Esc>: to Return to the DISPLAY NAME,ALIAS,SECTION MENU <F1>:help :
:.........................................................................:
This menu has four choices labeled A, B, C, and D and the usual <Enter>,
<Esc>, and <F1> choices. Here, pressing either the <Enter> or the <Esc>
key returns you to the DISPLAY/PRINT/CHANGE NAMES,ALIAS, SECTIONS menu.
GRADE GUIDE Instruction Manual - PAGE 73
CHOICE A
tells GRADE GUIDE whether to list your students' NAMES, their ALIASES, or
BOTH. Pressing the letter A cycles through the three choices.
CHOICE B
indicates whether students' section numbers should be listed. Pressing the
letter B switches between listing the section numbers (YES) and not listing
them (NO).
CHOICE C
selects which of three ways to print a list of students. If you choose to
have lines end BLANK, a listing of names would look like this:
1. Able
2. Baker
If you choose to have lines end with UNDERLINE, the listing would look like
this:
1. Able________________________________________________________
2. Baker_______________________________________________________
If you choose to have lines end with BOXES, the listing would look like
this:
1. Able___|_____|_____|_____|_____|_____|_____|_____|_____|_____|
2. Baker__|_____|_____|_____|_____|_____|_____|_____|_____|_____|
The latter two methods produce lists that are convenient for recording
grades by hand before they are entered into a class.
CHOICE D
lets you enter a comment that will appear on the top of your list of
students when you send the listing to a file or to the printer.
Press the <Esc> key when you have finished setting the name output format.
As you view a list of students on the screen, a highlighted area shows you
what information can be changed. You can use the cursor control keys to
move the highlighted area around the screen so that any of the names,
aliases, or section numbers can be changed. Only 40 students are displayed
on the screen at any one time. You can use the <PgUp> and <PgDn> keys to
see other screens with more students. If you ever make a change to the
information on the screen that changes the order in which students are
alphabetized, pressing the <PgUp> or <PgDn> keys always returns you to the
first screen of students. Pressing the <Esc> key lets you return to the
DISPLAY/PRINT/CHANGE NAMES,ALIASES,SECTIONS menu.
If you are printing names, you may stop the printer by pressing the
<^Break> or <^C> key once. Rather than stopping the program's execution,
the program will pause, and you can continue printing by pressing the
<Enter> key or stop printing by pressing the <Esc> key. This is helpful if
you want to stop printing the list before its end.
At the DISPLAY/PRINT/CHANGE NAMES,ALIASES,SECTIONS menu, press the <Esc>
key to return to the MAIN MENU.
GRADE GUIDE Instruction Manual - PAGE 74
>>>Displaying and Changing Grades and Notes
Frequently, you will need to create a report listing your students' grades,
averages, or NOTES. You may need to change the values of grades or NOTES
you have previously entered. To do any of these activities, press the
letter H at the MAIN MENU. GRADE GUIDE will display the following
DISPLAY/PRINT/CHANGE GRADES,NOTES menu:
...............................................................
: DISPLAY/PRINT/CHANGE GRADES,NOTES :
: :
: First Select Options: :
: A: list information on the SCREEN (SCREEN,PRINTER,FILE) :
: B: which students ALL (SELECTED,ALL) :
: C: optional NONE grades IGNORED (ZERO,IGNORED) :
: D: list notes YES (YES,NO) :
: E: first note listed 1 (1 to 20) :
: F: last note listed 20 (1 to 20) :
: G: suppress word grades YES (YES,NO) :
: H: begin with student :
: I: set output format :
: :
: :
: Then Press: :
: <Enter>: to list grades and notes :
: <Esc>: to Return to the MAIN MENU <F1>: help :
:.............................................................:
This menu has nine choices labeled A, B, C, ...I and the usual <Enter>,
<Esc>, and <F1> choices. Here, pressing <Enter> produces a list of your
students' grades and NOTES.
CHOICE A
tells GRADE GUIDE whether you want to view the list of students on the
SCREEN, print the list on the PRINTER, or save the list to a GRADEOUT FILE.
(See "Files" in the chapter "INTRODUCTION.") Pressing the letter A cycles
the choices through those three possibilities.
CHOICE B
determines whether you will be listing all of the students in the class or
just the students marked as selected. Pressing the letter B switches
between listing all your students (ALL) and listing only the selected
students (SELECTED).
CHOICE C
is used to tell GRADE GUIDE how you want any optional NONE grades to be
treated when averages are calculated in the process of listing your
students' grade. Pressing letter C switches between treating optional NONE
grades as zeros or ignoring them. (See "NONE Grades" in the chapter
"BASICS.")
CHOICES D E AND F
determine which, if any, of the 20 NOTES should be listed with the
students' grades. Pressing the letter D switches between listing NOTES
(YES) and not listing NOTES (NO). Pressing the letter E or F lets you
GRADE GUIDE Instruction Manual - PAGE 75
enter the number of the first NOTE to list or last NOTE to list,
respectively.
CHOICE G
regulates whether the SUPPRESS option should be used for categories of WORD
GRADES. (See "Grade Types" in the chapter "BASICS" and "Establishing New
Categories" earlier in this chapter.) Pressing the letter G switches
between using the SUPPRESS option (YES) and not using it (NO).
CHOICE H
lets you start listing grades and NOTES with a student who is not
alphabetically first in the class. If you are viewing your students on the
screen and begin with a student whose name is not at the beginning of the
alphabet, you can use the <PgUp> key to page back through the students or
the <^PgUp> key to jump to the first student. If you are listing your
students on the printer or to a file and begin with a student not at the
beginning of the alphabet, GRADE GUIDE will pause at the end of each
student it lists and ask you if you want to proceed with the next student.
Pressing the letter H allows you to choose a student in the class with whom
you want to begin entering grades. When you enter the student's name, you
have to enter only a few characters of the student's name or alias for
GRADE GUIDE to be able to identify the correct student. If you want to
clear the name displayed in choice H so GRADE GUIDE will begin at the
beginning of the alphabet, just press the letter H followed by the <F2>
(clear entry) key.
CHOICE I
allows you to determine exactly how your students' grades and NOTES will be
listed. Pressing the letter I causes GRADE GUIDE to display the following
GRADE OUTPUT FORMAT menu:
...........................................................................
: GRADE OUTPUT FORMAT :
: :
: First Select Options: :
: A: list student NAMES (NAMES,ALIASES,BOTH) :
: B: list SECTION NUMBERS NO (YES,NO) :
: C: list GRAND BOTH (TOTAL,AVERAGE,BOTH,NEITHER) :
: D: list CATEGORY BOTH (TOTAL,AVERAGE,BOTH,NEITHER) :
: E: list letter category GPA YES (YES,NO) :
: F: list grades with LABELS (LABELS,MAXIMUMS,BOTH,NEITHER) :
: G: list empty categories NO (YES,NO) :
: H: list letter grade for average NEITHER (GRAND,CATEGORY,BOTH,NEITHER) :
: I: list average letters with LETTER (LETTER+-,LETTER1/2,LETTER) :
: J: page comment (if printing) :
: :
: K: slip comment (if printing) :
: 1 :
: 2 :
: Then Press: :
: <Enter> OR :
: <Esc>: to Return to the DISPLAY GRADES AND NOTES MENU <F1>: help :
:.........................................................................:
GRADE GUIDE Instruction Manual - PAGE 76
This menu has eleven choices labeled A, B, C, ...K and the usual <Enter>,
<Esc>, and <F1> choices. Here, pressing the <Esc> or the <Enter> key will
return you to the DISPLAY/PRINT/CHANGE GRADES,NOTES menu.
Normally, when GRADE GUIDE lists grades, it begins with a title line
containing a student's name, their GRAND TOTAL, and their GRAND AVERAGE.
(See "Averages" in the chapter "BASICS.") After the title line, GRADE
GUIDE lists one or more lines for each category for which you have entered
some grades. Each category listing begins with a line containing the
category name, the category total, and the category average. LETTER grade
categories also include a GPA (grade point average) based on a 4 point
scale. On the lines following the category title, GRADE GUIDE lists all of
the grades given to the student in that category (unless the grade list has
been SUPPRESSED as is possible with WORD GRADES.) After all the categories
have been listed, any NOTES that you want listed are displayed. If the
list is sent to the printer, only NOTES with non-blank entries are printed.
The menu above allows you to alter how the listing is done.
CHOICE A
lets you choose whether to list students' names, aliases, or both on the
title line of the grade report. If names are included, the students will
be listed alphabetically by name. Otherwise, they will be listed
alphabetically by alias. Pressing the letter A cycles through the choices
of listing names only (NAMES), aliases only (ALIASES), or both names and
aliases (BOTH).
CHOICE B
determines whether to list students' section numbers on the title line of
their grade reports. Pressing the letter B switches between including the
section number (YES) and not including it (NO).
CHOICE C
tells GRADE GUIDE to list on the grade reports' title lines the students'
GRAND TOTAL (TOTAL), the students' GRAND AVERAGE (AVERAGE), list both the
GRAND TOTAL and the GRAND AVERAGE (BOTH), or to leave off both the GRAND
TOTAL and GRAND AVERAGE (NEITHER). Pressing the letter C cycles through
these four choices.
CHOICE D
tells GRADE GUIDE to list with the grade reports' category titles the
category total (TOTAL), the category average (AVERAGE), both the category
total and average (BOTH), or neither the category total nor average
(NEITHER). Pressing the letter D cycles through these four choices.
CHOICE E
indicates whether the GPA should be listed with LETTER grade categories.
Pressing the letter E switches between listing the GPA (YES) and not
listing it (NO).
CHOICE F
is used to regulate what optional information should be listed next to each
grade in the list of grades. If grades come from a labeled category, you
can optionally have the grade labels listed next to each grade. Doing this
makes it easier to identify which grades are for which assignments, but it
makes the grade report somewhat longer. (See "Categories" in the chapter
GRADE GUIDE Instruction Manual - PAGE 77
"BASICS.") For number grades, you also can list each grade along with the
MAXIMUM POSSIBLE SCORE for that grade. This makes it easier to remember
whether a score of 45 was a good score (45 out of 50) or a bad score (45
out of 200). Listing the MAXIMUM POSSIBLE SCORE can make the grade report
somewhat longer. Pressing the letter F cycles through the choices of
listing grades with labels (LABELS), with MAXIMUM POSSIBLE SCORES
(MAXIMUMS), with both labels and MAXIMUM POSSIBLE SCORES (BOTH), and with
neither labels nor MAXIMUM POSSIBLE SCORES (NEITHER).
CHOICE G
lets you decide if you want to list a category title for categories in
which you have not yet inserted any grades. Pressing the letter G switches
between including titles for empty categories (YES) and not including them
(NO).
CHOICES H AND I
indicate whether GRADE GUIDE should generate and list a letter grade
equivalent to the numeric averages that it lists. To do this GRADE GUIDE
looks up the numeric averages on a conversion table. (See "Averages" in
the chapter "BASICS.") Pressing the letter H cycles through the choices
of listing the generated letter grade with the GRAND AVERAGE (GRAND),
listing the generated letter grade along with each category average
(CATEGORY), listing the generated letter in both locations (BOTH), or not
listing any generated letter grades (NEITHER). If letter grades are to be
generated, choice I displays which letter grade format is used to generate
the letter grade. Pressing the letter I cycles the choice through the
three choices of using pure letter grades only (LETTER), using the plus and
minus letter grades (LETTER+-), and using the half way letter grades
(LETTER1/2).
CHOICE J
lets you enter a comment that will appear on the top of your list of
students when you send the listing to a file or the printer.
CHOICE K
lets you enter a comment that will appear on each students' grade report
when you send the listing to a file or to the printer. The comment can be
up to two lines long. You could use this comment to label the students'
reports with the class name, the date, or some other message describing the
report.
When all the menu switches are set the way you want, press the <Esc> key to
return to the DISPLAY/PRINT/CHANGE GRADES,NOTES menu.
When all the switches on the DISPLAY/PRINT/CHANGE GRADES,NOTES menu have
been set, press the <Enter> key to list the students' grades. When grades
are listed on the screen, you can use the cursor control keys to move the
highlighted area to the various grades and NOTES displayed. An indicator
near the bottom of the screen always gives the current location of the
highlighted area (cursor). The highlighted grades and NOTES can be
changed. When grades are changed, averages and totals are updated
instantaneously. Note that the <^Home> and <^End> keys move the cursor to
the top or bottom of the screen, respectively. The <PgUp> and <PgDn> keys
move the cursor to the previous or the following student, respectively.
When <PgUp> and <PgDn> are used, the highlighted area remains at the same
GRADE GUIDE Instruction Manual - PAGE 78
grade or NOTE on the new student's screen as it was on the original screen.
This makes it easy to check one particular grade or NOTE for each student.
You can press the <Esc> key at any time to return to the DISPLAY/PRINT/
CHANGE GRADES,NOTES menu.
>>>Displaying and Changing Grade Weights, Limits, and Labels
Pressing the letter I at the MAIN MENU brings up the following
DISPLAY/PRINT/CHANGE LIMITS, WEIGHTS, & LABELS menu:
..................................................................
: DISPLAY/PRINT/CHANGE LIMITS, WEIGHTS, & LABELS :
: :
: First Select Options: :
: A: list information on the SCREEN (SCREEN,PRINTER,FILE) :
: B: listed category FINAL GRADE :
: C: list weights YES (YES,NO) :
: D: list maximums YES (YES,NO) :
: E: list cutoffs YES (YES,NO) :
: F: list labels YES (YES,NO) :
: :
: :
: :
: Then Press: :
: <Enter>: to list limits, weights, & labels :
: <Esc>: to Return to the MAIN MENU <F1>: help :
:................................................................:
This menu has six choices labeled A, B, C, ...F and the usual <Enter>,
<Esc>, and <F1> choices. Here, pressing the <Enter> key causes GRADE GUIDE
to list information about how you have set grade weights, labels, maximum
possible scores, and letter cutoffs for each grade in one of the
categories. Being able to view and change these values is important not
only because the original values you entered may be incorrect, but because
it gives you a chance to see how grades or averages would change if the
values were different. You may, for example, not be sure that you want the
grade weight for TEST 4 to be 2.000. Perhaps it would be better if the
weight were reduced to 1.500. You can change the grade weight for TEST 4,
and, if you do not like the result, change it back.
The listing looks very much like the grade reports listed by MAIN MENU
Option H. (See "Displaying and Changing Grades and Notes" in the previous
section.)
CHOICE A
tells GRADE GUIDE whether you want to view the limit, weight, and label
information on the SCREEN, print it on the PRINTER, or save it to a
GRADEOUT FILE. (See "Files" in the chapter "INTRODUCTION.") Pressing the
letter A cycles the choices through those three possibilities.
CHOICE B
lets you choose the category whose information you wish to list. Pressing
the letter B causes GRADE GUIDE to display a pop-up menu from which you can
choose a category.
GRADE GUIDE Instruction Manual - PAGE 79
CHOICES C D E AND F
indicate which information will be listed. Choice C indicates whether
grade weights will be listed (YES) or not listed (NO). Choice D indicates
whether grade maximums for number grades will be listed (YES) or not (NO).
Choice E indicates whether grade cutoffs for lowest A, B, C, and D grades
will be listed for categories of type WHOLE-CUTOFF, DECIMAL1-CUTOFF, or
DECIMAL2-CUTOFF (YES) or not (NO). Choice F indicates whether grade labels
will be listed. Pressing one of the letters C, D, E, or F switches between
the YES and NO selections for the appropriate menu choice.
When the list is displayed on the screen, you can change any of the weight,
limit, or label information by moving the highlighted area to the value you
want to change. A message near the bottom of the screen indicates the
current position of the cursor. Pressing the <Esc> key returns you to the
DISPLAY/PRINT/CHANGE LIMITS, WEIGHTS, & LABELS menu.
Pressing the <Esc> key at the DISPLAY/PRINT/CHANGE LIMITS, WEIGHTS, &
LABELS menu causes GRADE GUIDE to return to the MAIN MENU.
>>>Displaying and Changing Categories
MAIN MENU Option J is used to display information about the categories you
have established. It also lets you change any of the established
information: the category names, grade types, percentages, and whether the
categories should be labeled. Pressing the letter J at the MAIN MENU
causes the following DISPLAY/PRINT/CHANGE Category Information menu to be
displayed:
....................................................................
: DISPLAY/PRINT/CHANGE CATEGORY INFORMATION :
: :
: First Select Options: :
: A: list information on the SCREEN (SCREEN,PRINTER,FILE) :
: :
: Then Press: :
: <Enter>: to list category information :
: <Esc>: to Return to the MAIN MENU <F1>: help :
:..................................................................:
This menu has a single choice labeled by the letter A and the usual
<Enter>, <Esc>, and <F1> choices. Here, pressing the <Enter> key lists the
category information.
CHOICE A
tells GRADE GUIDE whether you want to view the category information on the
SCREEN, print it on the PRINTER, or save it to a GRADEOUT FILE. (See
"Reports" in the chapter "BASICS.") Pressing the letter A cycles the
choices through those three possibilities.
If the information is listed on the screen, the display changes to look
like the following example:
GRADE GUIDE Instruction Manual - PAGE 80
........................................................................
: ESTABLISHED CATEGORY INFORMATION :
: :
: Press <Esc> to return to the DISPLAY CATEGORY INFORMATION menu :
: :
: CATEGORY NAME GRADE TYPE PERCENT GRAND AVERAGE LABELED :
: :
: 1 TEST Decimal1 - Cutoff 60.000 % LABELED :
: 2 PROJECT Whole 20.000 % LABELED :
: 3 PRESENTATION Word Grade 20.000 % NOT LABELED :
: 4 FINAL GRADE Letter 0.000 % NOT LABELED :
: :
: :
: <F1>: help :
:......................................................................:
If you press the <Enter> key, a highlighted area appears on the screen.
With the cursor control keys you can move the highlighted area around the
screen and change the values in the highlighted area. You can edit any of
the category names or percentages.
To change a grade type, move the highlighted area to the grade type you
want to change and press the letter C. A pop-up menu will appear from
which you can choose a new grade type in the same manner as you did when
establishing categories. (See "Establishing New Categories" earlier in
this chapter.) If you change a grade type, GRADE GUIDE will convert all of
the grades in that category that you have assigned to students to the new
grade type. It is a good idea to check your students' grades and the
information about maximum possible scores and cutoffs for those grades
after any change of grade type.
Note that if you have a category of WORD GRADES, and you need to change the
list of words that can be assigned as grades or wish to change how MAIN
MENU Option H lists your WORD GRADES, you can do that here. Position the
highlighted area over the "Word Grade" indicator for the category in
question and press the letter C. When presented with the pop-up menu of
grade types, select "Word Grade." You will see the DEFINE WORD GRADE menu
you saw when you established the category at MAIN MENU Option C. Make the
appropriate changes at that menu and press the <Esc> key.
To change whether a category can have labels, locate the highlighted area
under the LABELED column heading in the row for that category. Press the
letter C to change between LABELED and NOT LABELED.
When you have finished viewing or changing the category information, press
the <Esc> key to return to the DISPLAY/PRINT/CHANGE CATEGORY INFORMATION
menu.
At the DISPLAY/PRINT/CHANGE CATEGORY INFORMATION menu, press the <Esc> key
to return to the MAIN MENU.
>>>Statistical Reports
GRADE GUIDE includes a very powerful statistical report facility that
displays several kinds of reports about grades for your class. You may
GRADE GUIDE Instruction Manual - PAGE 81
choose to display a report concerning one particular grade (for example,
TEST 3), one particular category (for example, QUIZ totals or averages), or
the GRAND TOTALS or GRAND AVERAGES. Each report has GRADE GUIDE calculate
one value for each student. In the case of one grade, GRADE GUIDE takes
either that grade for each student or a percentage score based on the
maximum possible score for that grade. In the case of one category, GRADE
GUIDE takes either the total or the percentage that each student obtained
in that category. In the case of the GRAND TOTAL or GRAND AVERAGE, GRADE
GUIDE calculates the GRAND TOTAL or GRAND AVERAGE for each student. The
list of values calculated for each student is statistically analyzed, and
three reports are generated: a review of some standard descriptive
statistics, a sorted list of all the values obtained along with their Z-
Scores, and a histogram (graphical chart) showing the distribution of the
scores. Note that a Z-Score is a measure of how many standard deviations a
value is from the mean value. Many teachers use Z-Scores to determine a
grading scale using a traditional class curve method.
Pressing the letter K at the MAIN MENU causes GRADE GUIDE to display the
following DISPLAY/PRINT CLASS STATISTICS menu:
...........................................................................
: DISPLAY/PRINT CLASS STATISTICS :
: :
: First Select Options: :
: A: list information on the SCREEN (SCREEN,PRINTER,FILE) :
: B: which students ALL (SELECTED,ALL) :
: C: optional NONE grades IGNORED (ZERO,IGNORED) :
: D: statistics for ALL GRADES (1 GRADE,1 CATEGORY,ALL GRADES):
: E: calculate TOTALS (TOTALS,AVERAGES) :
: F: list values YES (YES,NO) :
: G: list histogram YES (YES,NO) :
: H: which category (if not ALL)FINAL GRADE :
: I: which grade (if 1 GRADE) 1 (1 to 1) :
: J: page comment :
: :
: :
: Then Press: :
: <Enter>: to list statistics :
: <Esc>: to Return to the MAIN MENU <F1>: help :
:.........................................................................:
This menu has ten choices labeled A, B, C, ...J and the usual <Enter>,
<Esc>, and <F1> choices. Here, pressing the <Enter> key generates a
statistical report.
CHOICE A
tells GRADE GUIDE whether you want to view the statistical report on the
SCREEN, print it on the PRINTER, or save it to a GRADEOUT FILE. (See
"Files" in the chapter "INTRODUCTION.") Pressing the letter A cycles the
choices through those three possibilities.
CHOICE B
determines whether you will be calculating statistics for all the students
in the class or just the students marked as selected. Pressing the letter
B switches between writing a statistical report concerning all your
GRADE GUIDE Instruction Manual - PAGE 82
students (ALL) and writing the report concerning only the selected students
(SELECTED).
CHOICE C
is used to tell GRADE GUIDE how you want any optional NONE grades to be
treated when averages are calculated in the process of calculating your
students' statistics. Pressing the letter C switches between treating
optional NONE grades as zeros or ignoring them. (See "NONE Grades" in the
chapter "BASICS.")
CHOICE D
indicates whether you want to calculate statistics using the GRADE TOTAL or
GRADE AVERAGE that encompass all the grades (ALL GRADES), to calculate
statistics using one of the category totals or averages (1 CATEGORY), or to
calculate statistics using the scores or percentages for just one of the
grades (1 GRADE). Pressing the letter D cycles through these three
choices.
CHOICE E
indicates whether you want to calculate statistics using a TOTAL (GRAND
TOTAL, a category total, or the grade values for one of the grades) or to
calculate statistics using an AVERAGE (GRAND AVERAGE, a category average,
or a percentage value for one of the grades). Pressing the letter E
switches between the TOTALS and AVERAGES choices.
CHOICES F AND G
let you avoid listing two of the three parts of the statistical report.
When you ask for a statistical report, GRADE GUIDE always produces a list
of descriptive statistics (mean value, maximum value, minimum value,
standard deviation, and so forth). You can have GRADE GUIDE suppress the
sorted listing of calculated values and Z-Scores and the histogram.
Pressing the letter F switches between having GRADE GUIDE include a sorted
listing of calculated values (YES) and leaving it out (NO). Pressing the
letter G switches between having GRADE GUIDE include the histogram (YES)
and leaving it out (NO).
CHOICES H AND I
are used to indicate which category or which grade is used to calculate the
statistics when choice D is not set to ALL GRADES. In the event you want a
statistical report using 1 CATEGORY or 1 GRADE, pressing the letter H
causes a pop-up menu to be displayed from which you can choose a category.
In case you want a statistical report using 1 GRADE, pressing the letter I
lets you enter the grade number or select a grade label from a pop-up menu
if the category named in choice H is labeled.
CHOICE J
lets you enter a comment that will appear on the top of your statistics
report when you send the report to a file or to the printer.
Once the menu switches are set as you want, press the <Enter> key to
generate the report. When the report is displayed on the screen, you can
press the <PgUp> and <PgDn> keys to move among the three parts of the
report. Press the <Esc> key when you are through viewing the report to
return to the DISPLAY/PRINT CLASS STATISTICS menu.
GRADE GUIDE Instruction Manual - PAGE 83
When you have finished generating statistical reports, press the <Esc> key
to return to the MAIN MENU.
>>>Roster Reports
GRADE GUIDE supplies a roster listing option that can print a report in a
traditional roster format with information for one student appearing on
each line. You can select just which information you want to appear on
each line. A roster report appears as one or more columns where each
column contains one kind of information (a name, a grade, an average, and
so forth). For example, you could print a report where each line gave a
student's name, the student's QUIZ 1, QUIZ 2, and QUIZ 3 scores, the
student's QUIZ TOTAL, the student's GRAND TOTAL, and the student's NOTE 3.
In addition, you can have the lines of the roster sorted so that students
are listed in order of their NAMES or ALIASES, in order of one of their
NOTES, in order of one of their grades (that is, students with better
grades could appear first), or even in order of a total or average grade.
Pressing L at the MAIN MENU causes the following DISPLAY/PRINT CLASS ROSTER
menu to be displayed:
......................................................................
: DISPLAY/PRINT CLASS ROSTER :
: :
: First Select Options: :
: A: list information on the SCREEN (SCREEN,PRINTER,FILE) :
: B: which students ALL (SELECTED,ALL) :
: C: optional NONE grades IGNORED (ZERO,IGNORED) :
: D: list column statistics YES (YES,NO) :
: E: sort list by SE 1 (NAME,ALIAS,SE 1,SE 2,SE 1&2) :
: F: list column headings YES (YES,NO) :
: G: list column entry key NO (YES,NO) :
: H: printed roster width 80 (30 to 255) :
: I: write files for database NO (YES,NO) :
: J: page comment :
: :
: K: set roster format :
: :
: Then Press: :
: <Enter>: to list roster :
: <Esc>: to Return to the MAIN MENU <F1>: help :
:....................................................................:
This menu has eleven choices labeled A, B, C, ...K and the usual <Enter>,
<Esc>, and <F1> choices. Here, pressing the <Enter> key displays the
roster report. It is important to note that to get a roster report, you
must first set the roster report format by pressing the letter K.
CHOICE A
tells GRADE GUIDE whether you want to view the roster report on the SCREEN,
print the report on the PRINTER, or save the report to a GRADEOUT FILE.
(See "Files" in the chapter "INTRODUCTION.") Pressing the letter A cycles
the choices through those three possibilities.
CHOICE B
determines whether your report will include all the students in the class
or just the students marked as selected. Pressing the letter B switches
GRADE GUIDE Instruction Manual - PAGE 84
between reporting on all your students (ALL) and reporting on only the
selected students (SELECTED).
CHOICE C
is used to tell GRADE GUIDE how you want any optional NONE grades to be
treated when averages are calculated in the process of generating the
roster report. Pressing the letter C switches between treating optional
NONE grades as zeros or ignoring them. (See "NONE Grades" in the chapter
"BASICS.")
CHOICE D
indicates whether you want to include some descriptive statistics at the
bottom of each column of number values in your roster report. If the
statistics are included, each column of numbers in the report has at its
bottom a list of the MAXIMUM POSSIBLE value for the numbers in the column,
the maximum value obtained in the column, the minimum number obtained in
the column, the mean of the numbers in the column, and the standard
deviation of the numbers in the column.
CHOICE E
tells GRADE GUIDE the order your students will be listed in the roster
report. For example, your students could be listed alphabetically by name
or alphabetically by alias. In addition, when you set up a roster format
(see choice K below), you can choose any two of the roster entries to be
SORT ENTRIES. That is, if your report was to include a column for the
GRAND AVERAGE, you could use the GRAND AVERAGE for one of the sort entries.
If a column of the report is SORT ENTRY number 1 or SORT ENTRY number 2,
you can have the lines of the report sorted in order of the values in that
column. In particular, your report can be sorted alphabetically by your
students' names (NAME), alphabetically by your students' aliases (ALIAS),
by the values in the column of SORT ENTRY number 1 (SE 1), by the values in
the column of SORT ENTRY number 2 (SE 2), or by the values in SORT ENTRY
number 1 where ties are broken by looking at the values in SORT ENTRY
number 2 (SE 1&2). The technical name for a SORT ENTRY is a record key.
You can choose your record key to be the students' names, their aliases,
their SORT ENTRY number 1, or their SORT ENTRY number 2. If the key is
SORT ENTRY number 1, you can use a secondary key of SORT ENTRY number 2 (SE
1&2). Pressing the letter E cycles through the five choices for sorting
the roster list.
...........................................................................
: For example, if you were creating a roster report with the entries :
: being the students' names, TEST 5, TEST TOTAL, HOMEWORK AVERAGE, GRAND :
: AVERAGE, and NOTE 4, and the SORT ENTRIES were set up by you to be the :
: GRAND AVERAGE and the TEST 5, you could sort the roster report in order :
: of :
: names aliases GRAND AVERAGES TEST 5 grades :
: :
: OR in order of GRAND AVERAGES where if two or more students had the :
: same GRAND AVERAGE, they would appear in a group sorted by their TEST 5 :
: scores. :
:.........................................................................:
GRADE GUIDE Instruction Manual - PAGE 85
CHOICES F AND G
determine what type of titles will head the columns of your roster report.
GRADE GUIDE provides two different methods for placing titles on the
report. You may chose one, both, or neither method. The first method
prints a four line column heading at the top of each roster entry column.
The column headings describe the information in the columns below. The
second method prints a number above each column. Then at the bottom of the
roster report, an entry key is printed (missing when the roster report is
viewed on the screen) describing what each number stands for. Pressing the
letter F switches between printing the column headings (YES) and leaving
them off (NO). Pressing the letter G switches between printing the numbers
and entry key (YES) and leaving them off (NO).
....................................................................
: Note that if a column is very narrow, its column heading must be :
: abbreviated in order to fit in the space provided. If you view :
: the report on the screen and do not like the looks of the column :
: heading, you can use choice K below to increase the number of :
: spaces preceding the column, thus allowing more space and a more :
: understandable column heading. :
:..................................................................:
CHOICE H
tells GRADE GUIDE how wide a roster report your printer can print.
Printers usually print lines 80 characters wide which is the width of your
display screen. Some printers accommodate wider paper or can print in a
condensed mode allowing lines to be 120 or 132 characters wide. Pressing
the letter H allows you to enter a number of characters for your line
width.
...........................................................................
: Note that even if the printer width is 80 characters, GRADE GUIDE :
: allows you to set up a roster report wider than 80 characters. It will :
: print your roster report on separate pages. Then when you place the :
: corresponding pages side by side, you construct a wide report. When :
: you view on the screen a report wider than 80 characters, you can use :
: the left and right cursor control keys to shift the screen left and :
: right so that the entire report can be viewed. :
:.........................................................................:
CHOICE I
is provided for users of database programs. When GRADE GUIDE writes a
roster report to a file, you can have the report written in comma delimited
format which can be read easily by most data management programs. The
format suppresses all page and column titles, puts text information within
quotation marks, and suppresses the printing of NONE grades (leaving them
blank). Pressing the letter I switches between writing reports to files in
this database format (YES) and printing normally (NO).
CHOICE J
lets you enter a comment that will appear on the top of your roster report
when you send the report to a file or the printer.
CHOICE K
causes GRADE GUIDE to display the following screen on which you can set up
the information that will appear on your roster report:
GRADE GUIDE Instruction Manual - PAGE 86
................................................................
: SET ROSTER FORMAT :
: ENTRIES YOU HAVE CHOSEN ENTRIES YOU MAY CHOOSE FROM :
: Entry Spaces :
: Number Before Information A: LINE NUMBER :
: 1 2 NAME B: NAME :
: 2 2 TEST 1 C: ALIAS :
: 3 5 HOMEWORK AVERAGE D: SECTION NUMBER :
: 4 2 GRAND TOTAL E: 1 GRADE :
: 5 F: 1 CATEGORY :
: 6 G: ALL GRADES :
: 7 H: NOTE :
: 8 I: SAVE NEW FORMAT :
: 9 J: READ OLD FORMAT :
: 10 :
: 11 <up> <down> <PgUp> :
: 12 <PgDn>: to move cursor :
: 13 <left> <right>: to change spacing :
: 14 <Esc>: to quit :
: 15 <F1>: help :
: Current Roster Width = 46 :
:..............................................................:
To set up a roster report, you need merely to choose which information
belongs in which columns of the report. On the left side of the screen
above is a list of the column entries that are currently on the report.
The above example shows four entries. Your report can have up to 70
entries. On the right side of the above screen is a list of the kinds of
information you can have as entries. Also, at the bottom of the column
notice the indicator showing how many characters wide the roster report
will be. When this number exceeds 80 characters, GRADE GUIDE warns you so
that you are aware the report will not fit on one 80 column screen or
printed page. (See the discussion of menu choice H above.)
To add a new roster report entry, move the highlighted marker to the
position where you want to insert the new entry by using the <up>, <down>,
<PgUp>, and <PgDn> keys. Then press the letter corresponding to the choice
on the right side of the screen that describes the information you want
added. For example, if you want the entry to be the GRAND AVERAGE, press
the letter G for ALL GRADES since the GRAND AVERAGE is an average of all
the grades together. If you want the entry to be NOTE 16, press the letter
H for NOTE. GRADE GUIDE will usually need you to enter more information
and will prompt you for the information. You often select the additional
information from a pop-up menu. For example, if you want the entry to be
HOMEWORK 3, press the letter E for 1 GRADE. GRADE GUIDE will present a
pop-up menu from which you can choose the category HOMEWORK. Then GRADE
GUIDE will ask you to enter the number of the grade you want to use. If
the HOMEWORK category were labeled, you would choose the grade number from
a pop-up menu of grade labels. Otherwise, you would just enter the number
3. Finally, GRADE GUIDE presents you with a pop-up menu giving you several
choices of formats for the HOMEWORK 3 grade. If you just want to list the
HOMEWORK 3 grades in the form you entered the grades, use the menu choice
"Value" to represent the grade's value. Here are the formats you can
choose.
GRADE GUIDE Instruction Manual - PAGE 87
.........................................................................
: FORMAT : USAGE :
:..........:............................................................:
: Value : the value of a grade as you entered the grade :
:..........:............................................................:
: Percent : a grade expressed as a percent of the possible :
:..........:............................................................:
: Total : an accumulated point total for a category or GRAND TOTAL :
:..........:............................................................:
: Average : category or GRAND total expresses as a percent of possible :
:..........:............................................................:
: GPA : an average converted to a 4 point grade scale :
:..........:............................................................:
: Letter : a percent converted to a pure letter grade A, B, C, D, or F:
:..........:............................................................:
: Letter+- : a percent converted to letter allowing pluses and minuses :
:..........:............................................................:
: Letter1/2: a percent converted to letter allowing the half grades :
:..........:............................................................:
To remove an unwanted entry, move the highlighted marker to the unwanted
entry and press the <Del> key.
When GRADE GUIDE prints your roster report, it puts two spaces between each
two column entries of the report. This shows up on the above screen as the
number in the column titled "Spaces Before." You can have GRADE GUIDE
increase or decrease the number of spaces printed before any column by
first locating the highlighted marker at the entry in question. Then press
the left or right arrow keys to decrease or increase the number of spaces,
respectively, before the column for that entry.
The current roster format is always saved with the information in your
class file, but GRADE GUIDE also lets you save roster formats separately so
they can be recalled later or even used with another class. To save a
roster format, press the letter I. GRADE GUIDE will ask you to enter a
file name with which to identify the file where the format is stored. The
file extension "ROS" is added automatically to the file name you provide.
Later you can retrieve the roster format by pressing the letter J. GRADE
GUIDE will display a pop-up menu showing you all of the roster format files
in the current default directory. Choose the file you want from the list
of up to 100 files displayed. Note that category names are not saved with
the roster format, only category numbers (first category, second category,
third category, and so forth). This allows you to use the roster format
with other classes whose category names may not match those of the current
class. On the other hand, you must be careful when reading an old roster
format if you have added or deleted categories since the definition was
created. The old format may now use the wrong categories or grades. Also
note that if a row of a roster definition becomes meaningless (for example,
it used the average of the last category QUIZ and category QUIZ is
deleted), GRADE GUIDE will drop the entry of the format.
When the roster format is set the way you want, press the <Esc> key. GRADE
GUIDE will then change the right side of the screen to show the following
menu choices:
GRADE GUIDE Instruction Manual - PAGE 88
................................
: SORT BY THESE ENTRIES: :
: A: sort entry 1 4 :
: B: sort entry 2 1 :
: :
: SORT IN THESE ORDERS: :
: C: sort order 1 DECREASING :
: D: sort order 2 INCREASING :
:..............................:
Here, you can select which roster entries can be used to sort the roster
report. (See the discussion above about menu choice E.) Pressing the
letter A or B allows you to change the SORT ENTRY number 1 or the SORT
ENTRY number 2, respectively. Pressing the letter C or D switches between
sorting entry 1 or 2, respectively, in an INCREASING or DECREASING order.
Only number and grade values can be sorted in DECREASING order. When a
SORT ENTRY can only be listed in INCREASING order, the corresponding menu
choice for letter C or D is ignored.
When the SORT ENTRIES have been set, press the <Esc> key to return to the
DISPLAY/PRINT CLASS ROSTER menu.
Press the <Enter> key when you are ready to list your roster report. If
the report is written on the screen, and the report is too long to fit on
one screen, you can use the <up>, <down>, <PgUp>, and <PgDn> keys to move
the report up and down so the whole report can be viewed. If the roster
report is too wide to fit on one screen (80 characters wide), you can use
the <left> and <right> keys to move the screen left or right so the whole
report can be viewed. If the report is written on the printer or to a
file, and the report is too wide to fit on one printed page, GRADE GUIDE
will print the report on multiple pages. These pages can be placed side by
side to make an extra wide report.
Note that if you are working with a class that is so large that there is
not enough memory space in your computer to allow you to produce
statistical reports using MAIN MENU Option K, you can get some statistical
information regarding grades, totals, and averages by creating a roster
report containing the desired values.
When viewing a report on the screen, press the <Esc> key to return to the
DISPLAY/PRINT CLASS ROSTER menu.
When finished with the roster facility, press the <Esc> key to return to
the MAIN MENU.
>>>Writing Letters
The letter writing capability of GRADE GUIDE is the most flexible reporting
facility available with the program. This option allows you to write one
or more letters in a manner similar to the mail merge options available on
many word processors. To use this option, first you must create a letter
file that is a DOS text file containing a form letter. This form letter
may contain special codes that instruct GRADE GUIDE to insert special
information into the letter in place of the special codes. (See "Special
Codes for Letter Writing" in the next section.) This information could
GRADE GUIDE Instruction Manual - PAGE 89
include the date, a student's name, a grade, a list of grades, an average,
or other information you may want to include in a letter about a student.
To create a form letter you can use any word processor or text editor that
allows you to create a standard DOS text file (that is, a file with a
carriage return at the end of each line and no special embedded word
processor command or font control symbols), or you can use a built-in form
letter editor that is part of GRADE GUIDE. Letter files you create outside
of GRADE GUIDE's own editor must have the file extension "LTR". Files
created by GRADE GUIDE's editor will be given the "LTR" extension
automatically.
.........................................................................
: Note that letter files created by a word processor must be stored in :
: a purely text format (ASCII format) for GRADE GUIDE to properly read :
: and use the letter. Most word processing packages store document :
: files containing more than just text information. They also contain :
: information about margins, page sizes, fonts, underlining, and so :
: forth. GRADE GUIDE cannot handle such files properly. On the other :
: hand, most word processing packages will allow you to save a document :
: in a text or ASCII format, free of this extra information. GRADE :
: GUIDE can read those text files. Look for a "Text In/Out" or :
: other text file feature in your word processing package. Text editor :
: programs usually create files that GRADE GUIDE can read. :
:.......................................................................:
GRADE GUIDE requires that no line of your letter exceeds 250 characters in
length. Only the first 80 characters of each letter can be viewed on the
screen. Letters created by the built-in editor are restricted to lines 79
characters long.
Letter files must be stored in the same directory as the class file
containing the students for whom you want to write the letters. You may
store as many as 100 different letter files in the same directory. GRADE
GUIDE allows you to select the letter file you want to use. You may, for
example, want to have several form letters prepared: one for exceptionally
good students, one for good students, one for average students, and perhaps
several for students with various problems.
You can also use the letter writing facility to create your own report
formats. For example, the reports created using MAIN MENU Options H and L
could have been created using the letter writing facility, albeit with
somewhat more difficulty.
Pressing the letter M at the MAIN MENU causes the following DISPLAY/
PRINT/EDIT LETTERS menu to appear.
GRADE GUIDE Instruction Manual - PAGE 90
...................................................................
: DISPLAY/PRINT/EDIT LETTERS :
: :
: First Select Options: :
: A: list information on the SCREEN (SCREEN,PRINTER,FILE) :
: B: which students ALL (SELECTED,ALL) :
: C: optional NONE grades IGNORED (ZERO,IGNORED) :
: D: select letter file WEEK :
: E: list in order of NAMES (NAMES,ALIASES) :
: F: illegal code action IGNORE (PAUSE,IGNORE) :
: G: page jump after each letter YES (YES,NO) :
: H: preview letters before print YES (YES,NO) :
: I: use labels in grade lists YES (YES,NO) :
: J: begin with student :
: K: edit current letter file :
: L: create new letter file :
: :
: :
: Then Press: :
: <Enter>: to view letters :
: <Esc>: to Return to the MAIN MENU <F1>: help :
:.................................................................:
This menu has twelve choices labeled A, B, C, ...L and the usual <Enter>,
<Esc>, and <F1> choices. Here, pressing the <Enter> key begins the listing
of the letter writing reports using the form letter file indicated by menu
choice D.
CHOICE A
tells GRADE GUIDE whether you want to view generated letters on the SCREEN,
print them on the PRINTER, or save them to a GRADEOUT FILE. (See "Files"
in the chapter "INTRODUCTION.") Pressing the letter A cycles the choices
through those three possibilities.
CHOICE B
determines whether you will generate letters for all the students in the
class or just the students marked as selected. Pressing the letter B
switches between writing letters to all your students (ALL) and writing
letters to only the selected students (SELECTED).
CHOICE C
is used to tell GRADE GUIDE how you want any optional NONE grades to be
treated when averages are calculated in the process of writing letters.
Pressing the letter C switches between treating optional NONE grades as
zeros or ignoring them. (See "NONE Grades" in the chapter "BASICS.")
CHOICE D
indicates which letter file is to be used when generating letters. This
file must be chosen before you can generate letters or edit an existing
letter. To choose a form letter press the letter D. GRADE GUIDE will
display a pop-up menu from which you can choose one of the letter files in
the current directory.
GRADE GUIDE Instruction Manual - PAGE 91
CHOICE E
lets you choose whether your letter reports will be listed alphabetically
by your students' NAMES or alphabetically by your students' ALIASES.
Pressing the letter E switches between the two choices.
CHOICE F
determines what GRADE GUIDE will do when it is reading a form letter and
finds a special code that it cannot interpret. The choices are to IGNORE
the incorrect code or to PAUSE so you can inspect the error. Pressing the
letter F switches between the two choices.
........................................................................
: Note that it may make perfect sense to have special codes within a :
: form letter that are incorrect codes. For example, you have a form :
: letter that asks GRADE GUIDE to insert grades for TEST 1, TEST 2, :
: TEST 3, and TEST 4. At the beginning of the next term when there :
: have only been two test grades given, you may still want to use the :
: same form letter. The TEST 3 and TEST 4 special codes will be :
: incorrect; they refer to grades that have not been entered. You may :
: want GRADE GUIDE to IGNORE incorrect codes in a case like this. :
:......................................................................:
CHOICE G
allows you to choose whether each of the letters you write to your students
should end with GRADE GUIDE causing your printer to jump to the top of the
next page. If you are writing separate letters or reports to give to each
student, you will probably want each report to appear on a separate sheet
of paper. In that case you would likely choose to place a page jump at the
end of each letter. On the other hand, if you are generating a short
report for each student for your records or to post, you may want the
listing of reports placed on one sheet only. In that case you would choose
to suppress the page jump. Pressing the letter G switches between GRADE
GUIDE's including the page jump (YES) and suppressing it (NO). Note that
even if GRADE GUIDE suppresses the page jumps, you can include a special
code in your form letter that forces a page jump. (See "Special Codes for
Letter Writing" in the next section.)
CHOICE H
tells GRADE GUIDE whether letters being sent to the printer or to a file
should be displayed on the screen before they are printed. If you preview
the letters on the screen, for each student you will have the option to
print the letter. Pressing the letter H switches between previewing
letters (YES) and not previewing them (NO).
CHOICE I
determines whether grade reports generated by the special code
"@[ GRADE LIST ]@" should include grade labels. Pressing the letter I
switches between using labels (YES) and not using them (NO).
CHOICE J
lets you choose which student should be the first student listed when you
write a letter for each student. This choice is convenient if you are ever
writing letters to each of your students but need to quit part way through
the class. When you start again, choice J can be used to enter the name of
the student with whom you want to restart the letter writing. Pressing the
GRADE GUIDE Instruction Manual - PAGE 92
letter J allows you to choose a student with whom you want to begin writing
letters. When you enter the student's name, you have to enter only a few
characters of the student's name or alias for GRADE GUIDE to be able to
identify the correct student. If you want to clear the name displayed in
choice J so GRADE GUIDE will begin at the beginning of the alphabet, just
press the letter J followed by the <F2> (clear entry) key.
CHOICES K AND L
allow you to access the built-in form letter editor. Pressing the letter K
lets you edit the form letter indicated by menu choice D. Pressing the
letter L lets you enter the name of a new form letter and, then create it.
The form letter editor is a line editor, that is, it allows you to move a
highlighted area from line to line in your text. The highlighted line can
be edited the way any text information is edited in GRADE GUIDE. The only
difference is that while editing a form letter, you can split a line of
text into two lines or join two adjacent lines into one line. To split a
line, just position the cursor to the point in the line where the second
line should begin and press the <Enter> key. To join two lines together,
either position the cursor at the end of the first line and press the <Del>
key or position the cursor at the beginning of the second line and press
the <Backspace> key. You will notice also that if you use the <up> and
<down> keys to move from line to line, the cursor does not jump
automatically to the beginning of each line. The cursor remains on the
column where it was unless you move it with the <left>, <right>, <Home>, or
<End> key.
It may be more convenient for you to edit a form letter while using GRADE
GUIDE. One reason to use the form letter editor rather than a word
processor is the editor can insert the special codes needed to merge
students' information into a form letter. A list of the possible special
codes appears in the next section. When using the form letter editor, you
do not need to remember the special codes. When you want to insert a
special code into a form letter, just position the cursor where you want
the code and press the <Ins> key. GRADE GUIDE will respond by displaying a
sequence of one or more pop-up menus from which you can choose the
information needed for the special code. The first pop-up menu displayed,
for example, contains the entries
GRADE GUIDE Instruction Manual - PAGE 93
...........................................................................
: ENTRY : USAGE :
:...............:.........................................................:
: page jump : inserts a jump to the top of the next page :
:...............:.........................................................:
: join next line: causes the line to be joined to the next line :
:...............:.........................................................:
: date : inserts the current date :
:...............:.........................................................:
: time : inserts the current time :
:...............:.........................................................:
: class name : inserts the current class name :
:...............:.........................................................:
: name : inserts the student's name :
:...............:.........................................................:
: first name : inserts the student's first name :
:...............:.........................................................:
: last name : inserts the student's last name :
:...............:.........................................................:
: alias : inserts the student's alias :
:...............:.........................................................:
: grade lists : inserts one of several lists of grades :
:...............:.........................................................:
: all grades : inserts one of several values based on the GRAND TOTAL :
:...............:.........................................................:
: one category : inserts a value based on a category average :
:...............:.........................................................:
: one grade : inserts a value based on one grade :
:...............:.........................................................:
: one note : inserts a NOTE :
:...............:.........................................................:
See the next section for more details about these choices. The choices
"grade list," "all grades," "one category," "one grade," and "one note"
require more information. If you select one of those choices, GRADE GUIDE
will prompt you to make additional choices. Information inserted by
special codes can be positioned within a line; that is, you can provide the
tab position where you want the inserted information to be located. GRADE
GUIDE will prompt you to see if you want to either right-justify or left-
justify the information inserted by the special code, and if so, on which
character position (tab position) of the line you want the information to
line up.
When you have finished editing a form letter, press the <Esc> key.
After setting the menu switches on the DISPLAY/PRINT/EDIT LETTERS menu, you
are ready to generate letters. Press the <Enter> key to begin. When
viewing letters on the screen, GRADE GUIDE presents one screen of
information at a time. You can press the <Enter> key to continue the
listing. When each full letter has been listed, you can press the <PgUp>
or <PgDn> keys to view the letter of the previous or next student,
respectively. If you are previewing a letter before printing it, you are
given the option to print the letter. If your letter includes the special
code @[ COMMENT ]@ and you are printing the letter, the program halts to
GRADE GUIDE Instruction Manual - PAGE 94
allow you to enter a comment that gets inserted into the letter. Press the
<Esc> key at any time to return to the DISPLAY/PRINT/EDIT LETTERS menu.
When you have finished producing letters, you can press the <Esc> key at
the DISPLAY/PRINT/EDIT LETTERS menu to return to the MAIN MENU.
>>>Special Codes for Letter Writing
There are several kinds of special codes that mean something to GRADE GUIDE
that you can insert into the letter. Each special code must begin with the
two characters "@[" and end with the two characters "]@". You may use one
or more blanks between the words in the special code. The code must fit
entirely on one line; that is, you may not have part of a code at the end
of one line and the remainder of the code at the beginning of the next
line. There can be many special codes on each line. Special codes can be
written in either upper or lower case letters. You may reuse a particular
code as many times as you want to in a letter. The following is a list of
all the special codes that GRADE GUIDE accepts and the information that
GRADE GUIDE inserts for each of the codes. Code words in the table that
are written in upper case must be typed as shown. Words in lower case
refer to information you must insert.
CODES NOT PERTAINING TO ANY STUDENT OR GRADES
CODE GRADE GUIDE WILL
---- ----------------
@[ DATE ]@ insert the current date
@[ TIME ]@ insert the current time
@[ CLASS NAME ]@ insert the class name
@[ PAGE JUMP ]@ form feed the printer to jump to the next page
@[ + ]@ join the line to the beginning of the next line
CODES NOT PERTAINING TO ANY GRADES
CODE GRADE GUIDE WILL
---- ----------------
@[ NAME ]@ insert a student's full name
@[ FIRST NAME ]@ insert a student's first name
@[ LAST NAME ]@ insert a student's last name
@[ ALIAS ]@ insert a student's alias
@[ SECTION ]@ insert a student's section number
@[ NOTE number ]@ insert a student's NOTE for the given NOTE number
@[ COMMENT ]@ prompt you to insert a comment for the student
Note that if you plan to use FIRST NAME and LAST NAME, make sure that each
student's name is entered either in the form of last name followed by a
comma followed by first name or entered in the form of last name followed
by a space followed by first name. This is necessary for GRADE GUIDE to
determine the correct first and last names. Do not make the mistake of
entering Joan Van Frank's name as "Van Frank Joan". That would give her a
last name of "Van" and a first name of "Frank Joan". Use the form
"Van Frank, Joan" or "Van.Frank Joan".
GRADE GUIDE Instruction Manual - PAGE 95
CODES REFERRING TO A COMPILING OF ALL GRADES
CODE GRADE GUIDE WILL INSERT
---- -----------------------
@[ NONE ]@ a student's number of NONE grades
@[ NUMBER ]@ the number of grades entered in the class
@[ GRAND TOTAL ]@ a student's grand total
@[ GRAND AVERAGE ]@ a student's grand average
@[ GRAND GPA ]@ the GRAND AVERAGE converted to a 4 point scale
@[ GRAND LETTER ]@ the GRAND AVERAGE converted to A, B, C, D, or F
@[ GRAND LETTER+- ]@ the GRAND AVERAGE converted
to a LETTER grade with pluses and minuses
@[ GRAND LETTER1/2 ]@ the GRAND AVERAGE
converted to a LETTER grade with half grades
@[ GRAND TOTAL POSSIBLE ]@ the total possible for the GRAND TOTAL
@[ GRADE LIST ]@ a list of all the student's grades
Note that the GRADE LIST above will have the same format as the GRADE LIST
produced by MAIN MENU Option H and the switches set on the DISPLAY/PRINT/
CHANGE GRADES & NOTES menu. (See "Displaying and Changing Grades and
Notes" earlier in this chapter.)
Note that the category name in each of the following codes can either be
listed as the name of the category such as "TEST", "HOMEWORK", and "QUIZ"
or be listed by category number such as "CATEGORY 4". Here, "CATEGORY 4"
refers to the fourth category in the listed by MAIN MENU Option J. (See
"Displaying and Changing Categories" earlier in this chapter.)
CODES REFERRING TO ALL THE GRADES IN ONE CATEGORY
CODE GRADE GUIDE WILL INSERT THE STUDENT'S
---- -------------------------------------
@[ category name NUMBER ]@ number of grades in the category
@[ category name PERCENT ]@ the category's PERCENT OF GRAND AVERAGE
@[ category name NONE ]@ number of NONE grades given in category
@[ category name POSSIBLE ]@ total possible points in the category
@[ category name TOTAL ]@ total accumulated points in the category
@[ category name AVERAGE ]@ total converted to a percentage
@[ category name GPA ]@ percentage converted to a 4 point scale
@[ category name LETTER ]@ percentage converted to A, B, C, D, F
@[ category name LETTER+- ]@
percentage as a LETTER with pluses and minuses
@[ category name LETTER1/2 ]@
percentage as a LETTER with the half grades used
@[ category name COUNT grade value ]@ a count of how many times the given
grade value occurred in the category
@[ category name GRADES ]@ a list of grades for the one category
GRADE GUIDE Instruction Manual - PAGE 96
CODES REFERRING TO JUST ONE GRADE
CODE GRADE GUIDE WILL INSERT THE STUDENT'S
---- -------------------------------------
@[ category name grade number POSSIBLE ]@
maximum possible grade for the given
grade number in the given category
@[ category name grade number WEIGHT ]@
weight for the given grade number in
the given category
@[ category name grade number LABEL ]@
label for the given grade number in
the given category
@[ category name grade number ]@
assigned grade for the given grade number
@[ category name grade number AVERAGE ]@
assigned grade converted to a percentage
of the possible score
@[ category name grade number GPA ]@
percentage converted to a 4 point scale
@[ category name grade number GRADE*WEIGHT ]@
the value of the given grade multiplied
by the corresponding grade weight
@[ category name grade number LETTER ]@
the value of the given grade converted to
a LETTER A, B, C, D, or F
@[ category name grade number LETTER+- ]@
the value of the given grade converted to
a LETTER using pluses and minuses
@[ category name grade number LETTER1/2 ]@
the value of the given grade converted to
a LETTER using the half grades
@[ category name grade number GRADE/POSSIBLE ]@
the given number grade along with the
maximum possible score
CODES RESULTING IN VERTICAL LISTINGS
You can change any of the codes listed in "CODES REFERRING TO JUST ONE
GRADE" above by replacing the grade number by the word "VERTICAL". The
result will cause GRADE GUIDE to print a vertical list of all the values
for each grade in the category. For example, the code
@[ category name VERTICAL LETTER ]@ will cause GRADE GUIDE to print a
vertical list of each grade in the category converted to a LETTER grade.
GRADE GUIDE Instruction Manual - PAGE 97
RIGHT OR LEFT JUSTIFICATION
GRADE GUIDE allows you to format the special codes to help determine the
position on the printed line that the information replacing the special
codes will go. A format code consists of a letter L or R followed
immediately by a column number. A format code can be included at the end
of any special code. Its effect is to move the replacement information to
the indicated column number on the line. For example, if you use the
special code "@[ HOMEWORK 5 ]@", GRADE GUIDE will simply replace the code
with the student's HOMEWORK 5 grade. If you include the format code L24,
that is "@[ HOMEWORK 5 L24 ]@", GRADE GUIDE will print the HOMEWORK 5 grade
beginning in column 24. If you use the special code R24, that is "@[
HOMEWORK 5 R24 ]@", GRADE GUIDE will print the HOMEWORK 5 grade ending in
column 24. That is, the L format codes are used to LEFT JUSTIFY the
replacement information while R format codes are used to RIGHT JUSTIFY the
replacement information. GRADE GUIDE will use the format codes only if
there is room to print the information in the requested columns. The
format codes can be used to construct a customized grade report table.
Consider the following examples.
FORM LETTER EXAMPLES
Suppose you might create a letter file called GOOD.LTR containing the
following form letter.
..........................................................................
: @[Date]@ :
: To the parents of @[ First Name ]@ @[ Last Name ]@: :
: :
: Your child is in my MATH 001 course this year. So far this year, :
: your child is doing very well. After @[EXAM NUMBER]@ exams @[Note 1]@ :
: has obtained an average of @[EXAM AVERAGE]@. The important grade on :
: the semester's first project was @[PROJECT 1]@. The project was :
: concerned with @[NOTE 20]@. :
: Here is a list of the grades @[ First Name ]@ has earned so far. :
: @[GRADE LIST]@ :
: :
: It has been a pleasure having @[ First Name ]@ in my course. :
: @[ COMMENT ]@. :
: :
: Sincerely, :
:........................................................................:
This would work well if for each student NOTE 1 was the word "he" or "she",
depending on the student's sex, and NOTE 20 was a description of the
student's PROJECT. Each of the special codes in the form letter gets
replaced by the appropriate student's information.
The following form letter could be used to create a table for each student.
GRADE GUIDE Instruction Manual - PAGE 98
......................................................................
: @[ name ]@ @[ date r70 ]@ :
: :
: EXAM POSSIBLE :
: ---- -------- :
: @[ EXAM VERTICAL R10 ]@ @[ EXAM VERTICAL POSSIBLE R18 ]@ @[ + ]@ :
: @[ EXAM VERTICAL LABEL L20 ]@ :
: ----- -------- :
: @[ EXAM TOTAL R10 ]@ @[ EXAM POSSIBLE R18 ]@ :
:....................................................................:
GRADE GUIDE would replace the codes and print something like the following.
..................................................................
: Smith, John December 11, 1992 :
: :
: EXAM POSSIBLE :
: ---- -------- :
: 95 A 100 Chapters 1-3 :
: 88 B 100 Chapters 4-5 :
: 71 D 100 Chapters 6-8 :
: 87 B 100 Chapter 9 :
: 185 A 200 Final Exam :
: ----- --------- :
: 526.00 600.00 :
:................................................................:
>>>Selecting Students
One of the most powerful features of GRADE GUIDE is its ability to select
students. You could, for example, select all the students who have a NONE
grade on PROJECT 3, the students who have A or B averages, or the students
who belong to a particular group named in one of the NOTES. There are many
GRADE GUIDE functions that can be restricted by menu choice to the selected
students (entering, reviewing, generating new grades, dropping or adjusting
grades, listing students, listing grades, statistical reports, roster
reports, and letter writing).
To select students you first must set the criteria on which GRADE GUIDE
will base its selection of students. Then the students matching those
criteria can be marked as "selected" students. Both activities are handled
by MAIN MENU Option N. Pressing the letter N at the MAIN MENU causes the
following SELECT STUDENTS menu to be displayed:
GRADE GUIDE Instruction Manual - PAGE 99
......................................................................
: SELECT STUDENTS :
: :
: First Select Options: :
: A: edit selection criteria :
: B: select students NOT matching NO (YES,NO) :
: C: optional NONE grades IGNORED (ZERO,IGNORED) :
: :
: :
: ......................................... :
: : Number of students in the class : 42 : :
: : Number of selected students : 0 : :
: :.......................................: :
: Then Press: :
: <Enter>: to select students matching current criteria :
: <Esc>: to Return to the MAIN MENU <F1>: help :
:....................................................................:
This menu has three choices labeled A, B, and C and the usual <Enter>,
<Esc>, and <F1> choices. Here, pressing the <Enter> key causes GRADE GUIDE
to go through the class and mark the students who match the criteria as
selected students. Notice that the screen displays the number of students
in the class as well as how many of the students are currently marked as
selected.
CHOICE A
is used to set up the selection criteria. When you press the letter A, the
following EDIT SELECTION CRITERIA screen is displayed:
...........................................................................
: EDIT SELECTION CRITERIA :
: :
: # FIRST SELECTION FIELD COMPARISON SECOND SELECTION FIELD CONNECTOR :
: :
: 1 GRAND TOTAL < 860.000 AND :
: 2 GRAND TOTAL > 840.000 :
: 3 :
: 4 :
: 5 :
: 6 :
: 7 :
: 8 :
: 9 :
: 10 :
: 11 :
: 12 :
: :
: EDIT SELECTION CRITERIA BY CHOOSING ONE OF THE FOLLOWING :
: <up> :
: A: save criteria <down>: change lines <Enter>: add a new line :
: B: read criteria <Del>: delete the line <Esc>: go to SELECT MENU :
: <F1>: for help :
:.........................................................................:
GRADE GUIDE Instruction Manual - PAGE 100
The screen has room for the entry of up to twelve selection criteria. Each
criterion consists of two selection fields, one comparison used to compare
the fields, and an optional connector that is either "AND" or "OR." There
is a highlighted marker on the screen that you can move up and down by
using the <up> and <down> keys. To enter a new criterion, move the marker
to the position desired for the new criterium and press the <Enter> key. A
highlighted area will appear in the position of the FIRST SELECTION FIELD
on that row. Also, a pop-up menu will appear from which you can choose an
item for the selection field. The seven possible field choices are:
............................ ..........................................
: CHOICE : USE STUDENT'S : : CHOICE : USE STUDENT'S :
:.........:................: :............:...........................:
: NAME : name : : 1 GRADE : grade value for 1 grade :
:.........:................: :............:...........................:
: ALIAS : alias : : 1 CATEGORY : category average or total :
:.........:................: :............:...........................:
: SECTION : section number : : ALL GRADES : grand total or average :
:.........:................: :............:...........................:
: : : : NOTE : NOTE value :
:.........:................: :............:...........................:
If you choose from the second choice column, GRADE GUIDE will prompt you
for additional information. For example, if you choose "1 CATEGORY," GRADE
GUIDE will display a pop-up menu from which you can choose the category you
want. Then it will prompt you to tell whether you want the category
AVERAGE or the category TOTAL.
The choices of NAME, ALIAS, and NOTE result in GRADE GUIDE's evaluating a
character string, that is, a sequence of characters. The other choices
result in GRADE GUIDE evaluating a number value.
Once you have chosen the FIRST SELECTION FIELD, GRADE GUIDE presents you
with another pop-up menu from which you can select a comparison. The list
of possible comparisons is different for character strings than for number
values. Possible comparisons are:
GRADE GUIDE Instruction Manual - PAGE 101
...........................................................................
:CHOICE : MAKES THE SELECTION CRITERION TRUE IF ... :
:..........:..............................................................:
: = : first field has the same value as second field :
:..........:..............................................................:
: NOT = : first field has a different value as second field :
:..........:..............................................................:
: < : first field has a smaller value as second field :
:..........:..............................................................:
: ≤ : first field has a value smaller or equal to second field :
:..........:..............................................................:
: > : first field has a greater value than second field :
:..........:..............................................................:
: ≥ : first field has a value greater or equal to second field :
:..........:..............................................................:
: BEGINS : first field character string starts with second field string :
:..........:..............................................................:
: CONTAINS : first field character string contains a copy of second field :
:..........:..............................................................:
: ENDS : first field character string ends with second field string :
:..........:..............................................................:
When the FIRST SELECTION FIELD and the comparison have been chosen, GRADE
GUIDE displays another pop-up menu from which you can choose a SECOND
SELECTION FIELD. Your choices are similar to your choices for the FIRST
SELECTION FIELD. One difference is that if the first field represents a
number value, the second field also must represent a number value. If the
first field represents a character string, the second field also must
represent a character string. The SECOND SELECTION FIELD can always be a
"User Value". If you select "User Value", GRADE GUIDE will prompt you for
a value to enter to be used as the SECOND SELECTION FIELD.
If you are going to enter more than one selection criterion, you must tell
GRADE GUIDE how to combine the various criteria with AND's and OR's. If
two criteria are connected by AND, both of the criteria must be satisfied
for a student to be selected. If two criteria are connected by OR, only
one of the criteria must be true for a student to be selected. GRADE GUIDE
will prompt you so you can choose an AND or an OR connector to end your
criterion. If your criterion is the last criterion, you can press the
<Esc> key to use no connector. Note that when GRADE GUIDE evaluates
selection criteria, it considers all pairs of criteria connected with AND
before it considers pairs of criteria connected with OR.
........................................................................
: For example, consider the following criteria: :
: :
: 1 GRAND TOTAL < 860.000 AND :
: 2 GRAND TOTAL > 840.000 :
: :
: The "860" and "840" are both "User Value" entries. These criteria :
: could be used to select all students whose GRAND TOTAL value falls :
: between the values of 840 and 860. :
:......................................................................:
GRADE GUIDE Instruction Manual - PAGE 102
..........................................................................
: Here is a second example: :
: :
: 1 HOMEWORK AVERAGE < 70.000 OR :
: 2 QUIZ AVERAGE < 70.000 OR :
: 3 TEST AVERAGE < 70.000 :
: :
: Each "70" value is a "User Value" entry. These criteria could be used :
: to select all students who have an average of less than 70 percent in :
: at least one of the categories, HOMEWORK, QUIZ, or TEST. :
:........................................................................:
..........................................................................
: You can use criteria to compare grades or averages as in this example: :
: :
: 1 TEST 3 > TEST 2 :
:........................................................................:
..........................................................................
: Finally, consider this more complex set of criteria: :
: :
: 1 NOTE 3 CONTAINS Group 1 AND :
: 2 PROJECT 1 = NONE OR :
: 3 NOTE 3 CONTAINS Group 1 AND :
: 4 PROJECT 2 = NONE :
: :
: Here the criteria is set up to select all students who are working in :
: Group 1 (indicated by their NOTE 3) who have not yet completed PROJECT :
: 1 or PROJECT 2. :
:........................................................................:
The current selection criteria are always saved with your class file.
Since you may need to use more than one set of selection criteria, GRADE
GUIDE allows you to save selection criteria on a disk file to be read in
the future. At the EDIT SELECTION CRITERIA screen, you can save the
current selection criteria by pressing the letter A. GRADE GUIDE will
prompt you for the file name for a file into which you want to put the
selection criteria. GRADE GUIDE will attach the file type "SEL" to the
file name automatically. If you want to retrieve selection criteria saved
to a file, press the letter B. GRADE GUIDE will display a pop-up menu from
which you can choose one of the selection criteria files in the current
directory. Up to 100 selection criteria can be listed in one directory.
Note that category names are not saved with the selection criteria, only
category numbers (first category, second category, third category, and so
forth). This allows you to use the selection criteria with other classes
whose category names may not match those of the current class. On the
other hand, you must be careful when reading old selection criteria if you
have added or deleted categories since the criteria were created. The old
selection criteria may now use the wrong categories or grades. Also note
that if one of the selection criterion becomes meaningless (for example, it
used the average of the last category QUIZ and category QUIZ is deleted),
GRADE GUIDE will drop that row of the selection criteria.
When the selection criteria are set properly, press the <Esc> key to return
to the SELECT STUDENTS menu.
GRADE GUIDE Instruction Manual - PAGE 103
Now, back to the discussion of the SELECT STUDENTS menu.
CHOICE B
lets you select either the students who match the current selection
criteria or those students who DO NOT MATCH the current selection criteria.
This is a useful feature since often you may need to select one group of
students for whom you need to do one thing, and then select those students
not in that group for whom you need to do something else.
...........................................................................
: For example, you could select all those students whose TEST AVERAGE is :
: less than a passing score of 70 percent. For each of those selected :
: students, you could generate a letter warning them of their failure :
: status. Then you could select those students NOT having a failing TEST :
: AVERAGE and send each of them a different letter. :
:.........................................................................:
Pressing the letter B at the SELECT STUDENTS menu switches between
selecting those students who match the current criteria (NO) and those NOT
matching (YES).
CHOICE C
is used to tell GRADE GUIDE how you want any optional NONE grades to be
treated when averages are calculated when evaluating a student's selection
criteria. Pressing letter C switches between treating optional NONE grades
as zeros or ignoring them. (See "NONE Grades" in the chapter "BASICS.")
Note that neither setting up the selection criteria with menu choice A nor
choosing between selecting students who match or do not match the criteria
with menu choice B causes GRADE GUIDE to mark selected students. To mark
selected students according to the criteria established on the SELECT
STUDENTS menu, press the <Enter> key at the SELECT STUDENTS menu. GRADE
GUIDE will look at each student in your class and decide if that student
needs to be selected. When complete, GRADE GUIDE will update the display
showing how many selected students are in the class.
When you have finished selecting students, press the <Esc> key to return to
the MAIN MENU.
>>>Grade Periods
GRADE GUIDE allows you to store together grades from several different
grade periods in the same class file. University course often run for more
than one semester or quarter, and secondary and elementary schools often
run for four or six marking periods. GRADE GUIDE can handle all of these
situations by providing up to ten grade periods. It allows you to mark the
end of one grade period and the beginning of the next one. It allows you
to move grades from one grade period into another. It lets you view grades
from any one grade period or view all the grades from the entire course.
For example, if you are restricting GRADE GUIDE to look at GRADE PERIOD 2,
all grades in GRADE PERIOD 1 will be hidden. All the report writing
procedures (grade lists, statistics, roster listings, and writing letters)
restrict their attention to the grades from that GRADE PERIOD 2. If you
have stored five TEST scores, three in GRADE PERIOD 1 and two in GRADE
PERIOD 2, you can refer to the last two TEST grades as TEST 1 and TEST 2.
GRADE GUIDE Instruction Manual - PAGE 104
They are the only TEST scores visible to GRADE GUIDE when GRADE PERIOD 2 is
displayed even though those grades are really the fourth and fifth grades
stored in the TEST category.
GRADE GUIDE allows you to enter new grades into the currently displayed
grade period even if the currently displayed grade period is not the last
grade period. For example, if, as above, the TEST category has three
grades in GRADE PERIOD 1 and two grades in GRADE PERIOD 2, you could enter
a new TEST grade even if GRADE PERIOD 1 was the currently displayed grade
period. The new TEST grade would be entered as the fourth grade in the
category TEST. The TEST category would then have six grades, four in GRADE
PERIOD 1 and two in GRADE PERIOD 2. Note that inserting grades at the end
of a grade period that is not the last grade period can take more time than
entering grades at the end of the latest grade period.
........................................................................
: Also note that you are still restricted to having at most 200 grades :
: stored in a category, even if the grades are spread out over several :
: grade periods. :
:......................................................................:
To set up or change grade periods press the letter O at the MAIN MENU. The
following SET GRADE PERIOD menu is displayed:
...........................................................................
: SET GRADE PERIOD :
: :
: Select the grade period operation. :
: A: displayed grade period 3 (1 to 3,ALL) :
: B: category to edit PROJECT :
: C: begin a new grade period (last period is now period 3) :
: D: remove last grade period ............................... :
: :PERIOD FROM TO LABEL : :
: : 1 1 2 Foundation : :
: : 2 3 4 Roof & Siding: :
: : 3 5 6 Finishing : :
: : : :
: : : :
: : : :
: : : :
: : : :
: : : :
: Then Press: : : :
: <Enter>: to edit grade period boundaries:.............................: :
: <Esc>: to Return to the MAIN MENU <F1>: help :
:.........................................................................:
This menu has four choices labeled A, B, C, and D as well as the usual
<Enter>, <Esc>, and <F1> choices. Note that the menu choice A indicates
which grade period will be displayed when viewing grades. The message
following choice C indicates how many grade periods are currently defined.
Here, pressing the <Enter> key allows you to change which grades within a
category belong to which grade periods, and suppose that you have
established three grade periods as in the sample menu above. Suppose there
are six PROJECT grades, two in each grade period. The display in the
outlined box on the menu screen shows what range of PROJECT grades lies in
GRADE GUIDE Instruction Manual - PAGE 105
each of the three grade periods. The example shows PROJECTS 1 and 2 in
GRADE PERIOD 1, PROJECTS 3 and 4 in GRADE PERIOD 2, and PROJECTS 5 and 6 in
GRADE PERIOD 3. If you decide that the PROJECT 3 should really be in GRADE
PERIOD 1 rather than GRADE PERIOD 2, pressing the <Enter> key allows you to
make the change. After you press the <Enter> key, the first row of the
table in the outlined box will be highlighted. You can use the <up> and
<down> keys to move the highlighted entry up and down to any one of the
three grade periods. Pressing the <left> and <right> keys decrease or
increase, respectively, the number of the last grade in the highlighted
grade period. For example, if you make the first row of the table
highlighted (1 1 2 Foundation) and press the <right> key, the ending
grade in the first grade period increases from 2 to 3, changing the display
to look like the following:
.................................
: PERIOD FROM TO LABEL :
: 1 1 3 Build Frame :
: 2 4 4 Roof & Siding :
: 3 5 6 Finishing :
:...............................:
This shows the third PROJECT grade moved into GRADE PERIOD 1. Now GRADE
PERIOD 2 has only one PROJECT grade. Menu choice B shows which category is
displayed in the outlined box. When you are through deciding which grades
belong in which grade periods, press the <Esc> key.
.........................................................................
: Note that if a grade period contains grades 3, 4, and 5 in a grade :
: period, and you want grade 4 to belong to the next grade period with :
: grade 5 being in the next grade period, you can, but not directly. :
: You must first use the copy grade feature to make a copy of grade 4 :
: in the grade 6 position and, then, delete grade 4. Then you can use :
: this menu to change the grade period of the new grade 5, old grade 4. :
: (See "Copying Grades" and "Deleting Grades" earlier in this chapter.) :
:.......................................................................:
CHOICE A
indicates which grade period will be displayed by GRADE GUIDE. If you have
more than one grade period defined, you can display grades from any one
grade period or choose to view grades from ALL the grade periods at once.
Pressing the letter A cycles the choice through the choices.
CHOICE B
lets you choose the category whose grades are displayed in the box on the
SET GRADE PERIOD menu. This is, the category whose grades you can shift
from one grade period to another by pressing the <Enter> key. Pressing the
letter B causes a pop-up menu to be displayed from which you can choose a
category.
CHOICE C
causes GRADE GUIDE to create a new grade period. When you have finished
entering grades into one grade period, and it is time to begin entering
grades into the next grade period, press the letter C. GRADE GUIDE will
ask you to confirm that you want to establish one more grade period. Then
it will increase the number of defined grade periods. All previously
GRADE GUIDE Instruction Manual - PAGE 106
entered grades will be in earlier grade periods; the latest grade period
will have no grades. Defining a new grade period also changes the setting
in menu choice A to be the latest grade period.
CHOICE D
causes GRADE GUIDE to remove the latest grade period. Use this if you have
created the latest grade period by mistake, or you want to combine the
grades from the latest two grade periods. When you press the letter D,
GRADE GUIDE will ask you to confirm that you want to remove the latest
grade period. Then it will move all the grades from the latest grade
period and place them after the grades of the previous grade period. Then
the number of grade periods will be decreased. If menu choice A is set to
the last grade period, it will be decreased. By repeatedly pressing the
letter D, you can put all your grades together into Grade Period 1.
..........................................................................
: The following example shows one use of grade periods not uncommon for :
: secondary school teachers. Suppose that you are required to assign a :
: report card grade at the end of each marking period four times during :
: the year. At the end of the year you are to give a final examination. :
: The final grade in the course is supposed to combine the four marking :
: period grades with the final examination grade. Each of the four :
: marking period grades is supposed to be weighted 1, and the final :
: examination grade is supposed to be weighted 2. :
: :
: At the end of each marking period you could use the GENERATE feature :
: to create a grade in the MARKING PERIOD GRADE category. (See :
: "Generating New Grades" earlier in this chapter.) The grade would :
: likely be based on the GRAND AVERAGE. Then you would begin a new :
: grade period. By the end of the year, you would have created four :
: MARKING PERIOD GRADES. Enter the final examination grade either into :
: the fourth grade period or, if you prefer, into a new fifth grade :
: period. Set the displayed grade period to ALL using SET GRADE PERIOD :
: menu choice A. Now use the GENERATE feature to generate one more :
: grade, the final grade. This time you edit the generate definition :
: to include the five entries :
: :
: MARKING PERIOD GRADE 1 1.000 :
: MARKING PERIOD GRADE 2 1.000 :
: MARKING PERIOD GRADE 3 1.000 :
: MARKING PERIOD GRADE 4 1.000 :
: FINAL EXAM 1 2.000 :
: :
: (Recall that the weights do not need to add to 100 percent.) The :
: generated grade is the grade you can submit as the final grade. Of :
: course, you can use MAIN MENU Option H to review each student's grade :
: and make adjustments in the final grades as you see fit or are allowed :
: to do by school rules. :
:........................................................................:
When you have finished setting up grade periods, press the <Esc> key to
return to the MAIN MENU.
GRADE GUIDE Instruction Manual - PAGE 107
>>>Changing the Password
Occasionally, you may want to change the password assigned to a class. You
may, for example, be using the blank password, and decide that you want the
protection of using a non-blank password. (See "Passwords" in the chapter
"BASICS.") Or perhaps you are not using the blank password and would like
to. Still another example might be that you want to change your password
to one that is easier to remember or more difficult for others to figure
out.
When you press the letter P at the MAIN MENU you will be prompted to enter
the current or "old" password. This is to ensure that the person changing
the password is the person who is supposed to be able to change the
password. After you correctly enter the old password, GRADE GUIDE will
prompt you to enter the new password. It will ask you to enter the new
password a second time to verify that you have typed the word you thought
you typed. Remember, your password need not be made up of only letters.
You can use letter, numbers, punctuation, or any other arrangement of ASCII
characters.
GRADE GUIDE Instruction Manual - PAGE 108
CHAPTER 6 -- DEFAULT MENU
There are many ways to customize GRADE GUIDE functions by making selections
on the DEFAULT MENU. Most users will not need to make any of these changes
and can disregard the information in this chapter. Other users find some
of the changes they can make using the DEFAULT MENU can save them time
whenever they use GRADE GUIDE. In particular, they might like to set the
default directory or the MAXIMUM POSSIBLE SCORES once and for all so they
need not have to change them every time the program is run. For them, the
information in this chapter could be helpful. Still other users will, on
occasion, need to change one or more settings to get the program to
function according to their own grading system.
GRADE GUIDE saves the settings from the default menu on a default file with
file type "DFT". (See "Files" in the chapter "BASICS.") The default file
"GRADEGID.DFT" is stored in the GRADE GUIDE home directory (where file
"GRADEGID.OVR" is stored) and is read by the program when the program
starts running. You also can choose to store DEFAULT MENU settings in
other default files stored in the current default directory. If a default
file has the same file name as that of a class file, the default settings
in that file are loaded into GRADE GUIDE each time that class file is read.
In this way you can associate different DEFAULT MENU settings with each
class file.
........................................................................
: For example, suppose that you have the following class files: :
: :
: MATH-001.GRD MATH-217.GRD MATH-412.GRD MATH-446.GRD :
: :
: Suppose you have the following default files: :
: :
: GRADEGID.DFT MATH-217.DFT MATH-446.DFT MATH-900.DFT :
: :
: Whenever you process class MATH-217 or MATH-446, the corresponding :
: default file will be read. Whenever you process class MATH-001 or :
: MATH-412, the GRADEGID.DFT file will be read. The MATH-900.DFT file :
: will only be read if you specifically ask GRADE GUIDE to read the :
: default settings stored in that file. :
:......................................................................:
To view or make changes to the settings on the DEFAULT MENU press the
letter D at the FILE MENU to display the following DEFAULT MENU:
GRADE GUIDE Instruction Manual - PAGE 109
................................................
: DEFAULT MENU :
: :
: SET DEFAULTS FOR THE :
: :
: :
: A: drives, directories, back-ups, and mouse :
: B: methods of grade calculations :
: C: input of information :
: D: output of information :
: E: keyboard definitions :
: F: display colors :
: :
: G: save default settings :
: H: read default settings :
: :
: <Esc>: return to the FILE MENU :
: :
: .............................. :
: : DEFAULT FILE : GRADEGID : :
: :............................: <F1>: help :
:..............................................:
This menu has eight choices labeled A, B, C, ...H and the usual <Esc> and
<F1> choices. Note that it displays the name of the default files whose
settings are currently loaded.
>>>Defaults for Drives, Directories, Back-ups, and Mouse
Pressing the letter A at the DEFAULT MENU allows you to change default
settings concerning the use of disk drives, directories, GRADE GUIDE's
automatic back-up time interval, the use of a mouse input device. The
following SET DEFAULTS FOR DRIVES, DIRECTORIES, BACK-UPS, AND MOUSE menu is
displayed.
GRADE GUIDE Instruction Manual - PAGE 110
...................................................................
: SET DEFAULTS FOR DRIVES, DIRECTORIES, BACK-UPS & MOUSE :
: :
: Set the default for :
: A: disk drive NONE (A to Z,NONE) :
: B: directory changing YES (YES,NO) :
: C: back-up time interval 10 (1 to 250,NONE) :
: D: help file drive NONE (A to Z,NONE) :
: E: help file directory :
: .unset. :
: F: mouse accept button RIGHT (RIGHT,LEFT,NO MOUSE) :
: G: directories :
: Drive Default Directory for the Drive :
: A .unset. :
: B .unset. :
: C .unset. :
: D .unset. :
: E .unset. :
: Then Press: :
: <Enter> OR :
: <Esc>: to Return to the DEFAULT MENU <F1>: help :
:.................................................................:
This menu has seven choices labeled A, B, C, ...G and the usual <Enter>,
<Esc>, <F1> choices. Here, pressing the <Enter> key or the <Esc> key both
return you to the DEFAULT MENU.
CHOICE A
lets you set a default disk drive. If you keep your class files on a
different disk drive than your GRADEGID.EXE and GRADEGID.OVR files, you may
want GRADE GUIDE to change the current default drive automatically when it
begins. For example, if you keep your GRADEGID.EXE and GRADEGID.OVR files
on drive C but your class files on drive A, every time GRADE GUIDE begins
you will have to change the drive from C to A. Pressing the letter A lets
you tell GRADE GUIDE that you want drive A (or any other drive) as the
drive to look at for your class files. Then, whenever GRADE GUIDE begins,
drive A automatically becomes the drive name. Note that a drive specified
in a command line parameter takes precedence over the drive set as default.
(See "Choosing a Class File and Using Command Line Parameters" in the
chapter "FILE MENU.")
If the default setting for choice A is ".unset.", then GRADE GUIDE will not
change drives when it begins. If you press the <Enter> key when choosing
the default drive, GRADE GUIDE will set the default drive to ".unset.".
CHOICE B
allows you to tell GRADE GUIDE that you will be doing no directory
changing. This lets you change the default disk drive on the FILE MENU
choice A without having to set the directory. Pressing the letter B
switches between allowing directory changing (YES) and not allowing it
(NO).
CHOICE C
lets you set the back-up time interval. When you make changes to your
class files, GRADE GUIDE keeps track of how long it has been since the last
GRADE GUIDE Instruction Manual - PAGE 111
time it wrote a copy of your class file to the disk. GRADE GUIDE does not
let you work for more that 10 minutes before it backs up your class file.
This is to protect you from losing too much of your work if your computer
should experience a power failure or other hardware problem.
If you would like GRADE GUIDE to back up your class files more or less
often than every 10 minutes, press the letter D and enter the time interval
that you want. If you enter NONE, GRADE GUIDE will stop making backup
copies of your file except, of course, when you exit from the MAIN MENU
back to the FILE MENU, just before you create TEMPORARILY CHANGED GRADES,
or when you request GRADE GUIDE to save your file by pressing the <^Break>
or <^C> key.
CHOICES D AND E
are used to tell GRADE GUIDE where to look to find the GRADEGID.HLP file
that contains the GRADE GUIDE help information. Users who run GRADE GUIDE
from a floppy drive may not have enough room to store the GRADE GUIDE
program and the help information on the same disk. Pressing the letter D
lets you type the letter of the disk drive where you want the help file
located. Pressing the letter E lets you enter the directory of that disk
where you want the help file located.
CHOICE F
allows you to change the behavior of a mouse input device. When making
selections from a pop-up menu, pressing the RIGHT mouse button causes the
selection at the position of the mouse cursor to be chosen. Pressing the
letter F switches the "accepting" mouse button to the LEFT button.
Pressing the letter F again switches the menu setting to NO MOUSE which
causes GRADE GUIDE to ignore the mouse altogether. Note that if you are
using the mouse to select choice F, that once NO MOUSE is selected, the
mouse stops working, and you must begin entering commands from the
keyboard.
CHOICE G
If you keep class files in a particular directory on a particular drive,
you can request that GRADE GUIDE look at that directory every time you
select that drive. Before any defaults are set, GRADE GUIDE assumes that
the five disk drives are A, B, C, D, and E although these drive names can
be changed to any five different letters. Pressing the letter G allows you
to set a default directory for up to five disk drives. You can then use
the cursor control keys to move a highlighted area to any of the five drive
names or their default directory names. You can set the drive names and
directory names as you want them. If the directory has not been set or has
been set to blank, the screen displays the name ".unset." GRADE GUIDE
checks that the five drive names that you enter are all different. GRADE
GUIDE does not check to see if your computer has the appropriate drives or
whether the default directory names that you associated with the drives are
legal directory names. If you enter any illegal directory names, GRADE
GUIDE will ignore the names when it is time to use them.
Suppose for example that you have set the second line of the list of
default drives and directories to read "B \grades". Then whenever you
select drive B when using Option A on the FILE MENU, GRADE GUIDE
automatically switches to the directory "\grades" on that drive. If you
have the default for directory changing (see choice B above) set to YES,
GRADE GUIDE Instruction Manual - PAGE 112
GRADE GUIDE still gives you the chance to change directories in case you do
not want your chosen default directory. If you start GRADE GUIDE by using
a command line parameter, a directory given in the command line parameter
will be used in preference to the directory set by default.
Note that if you enter a default directory name beginning with a backslash,
"\", you are entering a full DOS path name for the directory. If the
directory name does not begin with a back slash, it is only a relative
directory name as explained by the DOS path name rules. If your default
directory for drive A is named "grades", whenever you choose to change to
drive A, GRADE GUIDE will attempt to add "grades" to the CURRENT directory
name for drive A. If the current directory is the root directory, "\",
then GRADE GUIDE will change it to "\grades". If the current directory is
"\students", GRADE GUIDE will change it to "\students\grades". This is
compatible with standard DOS rules for changing directories.
>>>Defaults for Grade Calculations
Pressing the letter B at the DEFAULT MENU allows you to change default
settings concerning how grades are calculated. In particular, this menu
gives access to the conversion tables showing how LETTER grades are
converted to number values and how number values can be assigned LETTER
grades. The following SET DEFAULTS FOR METHODS OF GRADE CALCULATIONS menu
is displayed:
.......................................................................
: SET DEFAULTS FOR METHODS OF GRADE CALCULATIONS :
: :
: Set the default for :
: A: grand average weighted YES (YES,NO) :
: B: value of an empty category NONE (0%,100%,NONE) :
: C: basis of generated grades 100 (1 to 250) :
: D: average letters AFTER GPA YES (YES,NO) :
: E: letter grade percentages :
: F: none grade values :
: :
: NONE NAME USE (zero,ignored,optional) :
: 1 NONE optional :
: 2 ZERO zero The first NONE is the default NONE which :
: 3 N/A ignored is chosen when blank grades are entered. :
: 4 DROP ignored :
: 5 zero :
: :
: Then Press: :
: <Enter> OR :
: <Esc>: to Return to the DEFAULT MENU <F1>: help :
:.....................................................................:
This menu has six choices labeled A, B, C, D, E, and F and the usual
<Enter>, <Esc>, and <F1> choices. Here, pressing the <Enter> key or the
<Esc> key returns you to the DEFAULT MENU.
CHOICE A
lets you choose whether the grand average should be weighted or not. (See
"Averages" in the chapter "BASICS.") When GRADE GUIDE calculates the GRAND
GRADE GUIDE Instruction Manual - PAGE 113
AVERAGE for your students, it normally uses the category percentages that
you have supplied. It also can calculate the GRAND AVERAGE by simply
dividing the GRAND TOTAL by the total number of points possible. Pressing
the letter A switches between using the category percents (YES) and using
the total points only (NO).
CHOICE B
is used to set the value GRADE GUIDE assigns to a category that does not
have any grades in it. Consider the following example. Suppose you have
three categories:
NUMBER OF EACH GRADE CATEGORY
CATEGORY GRADES WORTH PERCENT
-------- --------- -------- --------
EXAM 2 100 70
QUIZ 0 25 20
HOMEWORK 10 10 10
Suppose that a student had been given the following grades:
CATEGORY GRADES TOTAL AVERAGE
-------- ------ ----- -------
EXAM 80 100 180 90 %
QUIZ no grades 0 0 %
HOMEWORK 7 9 8 6 3 5 8 9 7 8 70 70 %
If the GRAND AVERAGE is being weighted, GRADE GUIDE acts as if the category
QUIZ never existed and calculates the GRAND AVERAGE by
WEIGHTED SUM = 90%*70% + no grades + 70%*10% = 70%
TOTAL CATEGORY PERCENTS = 70% + 10% = 80%
GRAND AVERAGE = 70% / 80% = 87.50 %
There are two other ways that this calculation might be done. One way
would be to assign an average of 0% to the QUIZ category to get
WEIGHTED SUM = 90%*70% + 0%*20% + 70%*10% = 70%
TOTAL CATEGORY PERCENTS = 70% + 20% + 10% = 100%
GRAND AVERAGE = 70% / 100% = 70.00 %
Another way would be to assign an average of 100% to the QUIZ category to
get
WEIGHTED SUM = 90%*70% + 100%*20% + 70%*10% = 90%
TOTAL CATEGORY PERCENTS = 70% + 20% + 10% = 100%
GRAND AVERAGE = 90% / 100% = 90.00 %
GRADE GUIDE Instruction Manual - PAGE 114
Pressing the letter B cycles through the three choices of treating empty
categories as zero (0%), as 100 percent (100%), or as ignored (NONE).
CHOICE C
lets you change the basis of generated grades. When using MAIN MENU Option
B to create a number grade from a combination of other grades, GRADE GUIDE
calculates for each student a new grade based on a maximum possible score
of 100 points. If you want to have this grade expressed as a percentage of
some number other than 100, press the letter C and enter the maximum
possible score that you want.
CHOICE D
determines exactly when letter grades should be converted to a number value
when averages are calculated. The use of choice D will not make sense
unless you first understand the use of choice E, described below. By using
choice E, you have a great amount of control over the numeric values
assigned to the various letter grades. The default values for these
numeric settings can always be seen in the letter values table which
appears when choice E is selected. Even after these values are set, there
is still another choice that can be made concerning how GRADE GUIDE
calculates the average of letter grades. The question is one of whether
GRADE GUIDE should make the conversion to your choice of letter grade
values before or after it calculates a grade point average.
Suppose, for example, that a student has received the four grades A-, B,
C+, and D. GRADE GUIDE would first calculate a grade point average
treating A- as a 3.667, B as a 3, C+ as a 2.333, and D as a 1. Then the
GPA would be
(3.667 + 3 + 2.333 + 1) / 4 = 2.5.
The values for A- and C+ were determined by the LETTER GRADE +- FRACTION
set on the letter values table discussed below in the section about choice
E. This average is half way between a C and a B, which is equivalent to
the grade BC.
Now GRADE GUIDE has to determine a PERCENTAGE AVERAGE for this list of four
letter grades. Suppose that on the letter values table discussed below in
the section on choice E you had set the letter grade percentages as
follows.
GRADE PERCENT GRADE PERCENT GRADE PERCENT GRADE PERCENT
----- ------- ----- ------- ----- ------- ----- -------
A 96 % A+ 98 % A- 93 % AB 92 %
B 88 % B+ 90 % B- 85 % BC 82 %
C 76 % C+ 79 % C- 73 % CD 68 %
D 60 % D+ 63 % D- 45 % DF 40 %
F 20 % F+ 30 % F- 0 %
According to this table, a GPA equivalent to a BC should be worth 82%.
Suppose that GRADE GUIDE first converts the letter grades into percentages
and then finds the GPA. In this case GRADE GUIDE would take the average of
the four percentages 93%, 88%, 79%, and 60% to get:
GRADE GUIDE Instruction Manual - PAGE 115
(93% + 88% + 79% + 60%) / 4 = 80.00 %
Clearly, the percentage is different depending on whether GRADE GUIDE
converts to your chosen percentages BEFORE calculating the GPA (80 %) or
AFTER calculating the GPA (82 %). The only time that it will make a
difference is when the percentages assigned to the letter grades are not
evenly spaced. In the above example the spacing between the settings for A
and B is 96% - 88% = 8% while the spacing between the settings for B and C
is 88% - 76% = 12%.
Therefore, GRADE GUIDE allows you to choose whether you want to convert to
percentages before or after the grade point average is calculated. The
current default choice is to calculate the GPA first and base the average
on the GPA calculation (YES). Pressing the letter D switches the method so
the average is calculated without basing it on the GPA (NO). GRADE GUIDE
still reports a grade point average (GPA) calculated on the standard 4.0
scale as shown above.
CHOICE E
allows you to set exactly how LETTER grades should be converted into
numeric averages and how numbers should be converted into LETTER grade
equivalents. GRADE GUIDE, for example, assigns A a value of 95%, B a value
of 85%, C a value of 75%, D a value of 65%, and F a value of 55%. These
choices may or may not be compatible with the values that you would want
assigned. Pressing the letter E causes GRADE GUIDE to display the
following letter values table.
...........................................................................
: Set the Default for the :
: A: letter grade +- fraction 33.333 % (0 to 50 % of 1 point) :
: B: values for converting letter grades to numeric averages :
: :
: Grade Percentage Fractional & Mixed Grade Percentages :
: A 95.000 A+ 98.333 A- 91.667 AB 90.000 :
: B 85.000 B+ 88.333 B- 81.667 BC 80.000 :
: C 75.000 C+ 78.333 C- 71.667 CD 70.000 :
: D 65.000 D+ 68.333 D- 61.667 DF 60.000 :
: F 55.000 F+ 58.333 F- 51.667 :
: :
: C: ranges for converting numeric values to letter grades :
: :
: Range of Values for Letter Grades :
: TOP BOTTOM TOP BOTTOM TOP BOTTOM TOP BOTTOM:
:A Maximum 90.000 A+ Maximum 96.667 A- 93.333 90.000 AB 92.500 87.500:
:B 90.000 80.000 B+ 90.000 86.667 B- 83.333 80.000 BC 82.500 77.500:
:C 80.000 70.000 C+ 80.000 76.667 C- 73.333 70.000 CD 72.500 67.500:
:D 70.000 60.000 D+ 70.000 66.667 D- 63.333 60.000 DF 62.500 57.500:
:F 60.000 0.000 F+ 60.000 56.667 F- 53.333 0.000 :
: :
: <Esc>: to Return to the DEFAULT GRADE CALCULATIONS MENU <F1>: help :
:.........................................................................:
This table has three choice labeled A, B, and C and the usual <Esc> and
<F1> choices. By changing the entries on this table you can change the way
GRADE GUIDE treats LETTER grades.
GRADE GUIDE Instruction Manual - PAGE 116
CHOICE A
determines how many grade points to assign to the letter grades with pluses
and minuses. When determining a grade point average (GPA) from a list of
letter grades, GRADE GUIDE assigns a grade point value to each letter
grade. For example, the letter grade B is assigned the value 3.000. When
you use a plus letter grade like B+, GRADE GUIDE assigns that letter grade
a value which is one third of a point greater than the assignment made for
a B. This assigns the value 3.333 to a B+. Similarly, GRADE GUIDE assigns
to a B- a value which is one third of a point less than the assignment made
for a B. This assigns the value 2.667 to a B-. Pressing the letter A lets
you change this percentage of one grade point to any percentage between
0.000% and 50.000%. If, for example, you want the fraction changed to one
fourth, you would enter 25.000. This would cause a B+ to receive a value
of 3.25 and B- to receive a value of 2.75. If the fraction were set to
50.000%, a B- will have the same grade point value as a C+ and the same
grade point value as a BC.
CHOICE B
lets you set the numeric values of each of the LETTER grades. The numbers
are expressed as percentages. When determining an average for a list of
LETTER grades, GRADE GUIDE uses the table listed under
"B: values for converting letter grades to numeric averages." For example,
if a student receives the letter grades A, B-, and B (all with weight
1.000), GRADE GUIDE would calculate and average by replacing A with 95 %,
B- with 81.667 %, and B with 85 % to get:
(95 + 81.667 + 85) / 3 = 87.222 %.
You can change these percentages by pressing the letter B. To decide which
values to enter, you should decide first what each letter grade is worth.
Take the grade B+, for example. If a student were to receive B+ for every
grade ever given, what average would you want that student to receive? A
92 % ? An 87.5 % ? Whatever percentage you decide is correct for that
student who earns a B+ for every grade is the percentage you should assign
to B+.
Pressing the letter B allows you to change the percentages for the base
grades, A, B, C, D, and F. You can use the <up> and <down> keys to move
among the five grade values. When you finish with the percentages for
those five grades, press the <Esc> key.
Then GRADE GUIDE will ask you if it should adjust the values of the
fractional grades (the plus and minus grades) by using the LETTER GRADE +-
FRACTION set in the table in menu choice A. If you want, GRADE GUIDE will
set the percentages for those plus and minus grades to be compatible with
the LETTER GRADE +- FRACTION and the base grade percentages that you just
finished setting. Whether or not you ask GRADE GUIDE to make that
adjustment for you, GRADE GUIDE will allow you to adjust the percentages
for the plus grades of A+, B+, C+, D+, and F+. When you have finished
working with those adjustments, press the <Esc> key.
Then GRADE GUIDE will allow you to adjust the percentages of the minus
grades of A-, B-, C-, D-, and F-. When you have finished working with
those adjustments, press the <Esc> key again.
GRADE GUIDE Instruction Manual - PAGE 117
GRADE GUIDE will then ask if it should adjust the percentages for the mixed
grades of AB, BC, CD, and DF by making them half way between the
appropriate base grade percentages. GRADE GUIDE will allow you to adjust
the percentages for the mixed grades whether you ask GRADE GUIDE to make
that adjustment or not. When you have finished, press the <Esc> key.
Finally, GRADE GUIDE will let you set a percentage value for letter grades
which have been assigned a NONE grade being treated as zero.
CHOICE C
tells GRADE GUIDE how to convert numeric values into LETTER grades. When
using MAIN MENU Option B to generate a new grade, you can create for each
student a new grade in a category of your choice based on the value of the
student's current grades. If the chosen category contains LETTER grades,
GRADE GUIDE has to convert a generated numeric value into a LETTER grade.
(See "Generating New Grades" in the chapter "MAIN MENU.") Also, there are
several reports that GRADE GUIDE can create where you have the option of
expressing a number in a LETTER format. (See "Displaying and Changing
Grades and NOTES," "Roster Reports," and "Writing Letters" in the chapter
"MAIN MENU.") In addition, sometimes when you copy grades from one
category to another or change the grade type of a category, number values
must be converted to LETTER grades. (See "Copying Grades," and "Displaying
and Changing Categories" in the chapter "MAIN MENU.") To perform any of
these operations, GRADE GUIDE uses the table listed under "C: ranges for
converting numeric values to letter grades."
For example, if a numerical value of 84.35 is converted into a LETTER
grade, GRADE GUIDE would, according to the table, assign a grade of B. If
you wish to change these grade ranges, press the letter C. GRADE GUIDE
will first allow you to set the bottom limits for the ranges for A, B, C,
and D. When you have finished adjusting these ranges, press the <Esc> key.
..........................................................................
: Note that the grade ranges for the five base grades of A, B, C, D, and :
: F completely cover the values from 0 up to 200 so that any average :
: between 0 and 200 can be assigned to one of the letter grades, A, B, :
: C, D, or F. If an average falls on a border between two grades, :
: the higher grade is assigned. :
:........................................................................:
GRADE GUIDE will then let you adjust the bottom limits for the grade ranges
for A+, B+, C+, D+, and F+. When you have finished adjusting these ranges,
press the <Esc> key.
.........................................................................
: Note that the ranges for these plus grades must lie at the top end of :
: the ranges you set for the corresponding base grades. That is, for :
: example, the range for C+ must be the top portion of the range for C. :
:.......................................................................:
GRADE GUIDE will then let you adjust the top limits for the grade ranges
for A-, B-, C-, D-, and F-. When you have finished adjusting these ranges,
press the <Esc> key.
GRADE GUIDE Instruction Manual - PAGE 118
...........................................................................
: Note that the ranges for these minus grades must lie at the bottom end :
: of the ranges you set for the corresponding base grades. That is, for :
: example, the range for B- must be the bottom portion of the range for B.:
:.........................................................................:
Finally, GRADE GUIDE will let you adjust the top and bottom limits for the
ranges for the mixed grades of AB, BC, CD, and DF. When you are all done
setting the range limits, press the <Esc> key.
...........................................................................
: Note that these grade ranges for the mixed grades must cover the border :
: of the grade ranges for the two associated base grades. That is, for :
: example, the top value for the AB range must be in the range set for A, :
: and the bottom of the AB range must be in the range set for B. :
:.........................................................................:
When you have finished adjusting numbers on the letter values table, press
the <Esc> key to return to the SET DEFAULTS FOR METHODS OF GRADE
CALCULATIONS menu.
CHOICE F
lets you set up how NONE grades are displayed and used by the program.
Use the cursor keys to move among the five NONE grade NAMEs and USEs.
When the highlighted area is on a NAME, you can enter the up to four
character word which will appear when that NONE grade is used (for
example, I, WTDR, EXCU). When the highlighted area is on a USE, you
can press <Enter> to toggle the use between "zero" (the NONE grade is
always evaluated as zero), "ignored" (the NONE grade is always ignored),
and "optional" (the NONE grade value is determined by settings of the
various gradebook application menus).
When you have finished setting the defaults for methods of grade
calculations, press the <Esc> key to return to the DEFAULT MENU.
>>>Input Defaults
Pressing the letter C at the DEFAULT MENU allows you to change default
settings concerning the assigning default values to many input quantities
needed by GRADE GUIDE. When one of these quantities is set on the default
menu, whenever GRADE GUIDE needs you to enter the quantity, your chosen
default value will be displayed. You can then either accept the default
values by pressing the <Enter> key or change the value. The following SET
DEFAULTS FOR THE INPUT OF INFORMATION menu is displayed.
GRADE GUIDE Instruction Manual - PAGE 119
...................................................................
: SET DEFAULTS FOR THE INPUT OF INFORMATION :
: :
: Set the default for :
: A: allow duplicate names YES (YES,NO) :
: B: allow duplicate aliases YES (YES,NO) :
: C: ignore case on name search NO (YES,NO) :
: D: maximum possible whole 100 (1 to 250) :
: E: maximum possible decimal1 100.0 (0.1 to 5000.0) :
: F: maximum possible decimal2 100.00 (0.01 to 500.00) :
: G: weight for generated grade 0.000 (0.000 to 999.999) :
: H: allow grade labels YES (YES,NO) :
: I: set new passwords blank NO (YES,NO) :
: J: grade cutoff percentages :
: K: file input columns :
: L: word grade definition :
: :
: :
: Then Press: :
: <Enter> OR :
: <Esc>: to Return to the DEFAULT MENU <F1>: help :
:.................................................................:
This menu has twelve choices labeled A, B, C, ...L and the usual <Enter>,
<Esc>, and <F1> choices. Here, pressing the <Enter> key or the <Esc> key
returns you to the DEFAULT MENU.
When GRADE GUIDE needs you to enter a value, it often displays a default
value that you have the option of accepting, editing, or replacing with a
new value. Many of the choices on this menu (D, E, F, G, J, K, and L)
allow you to set default values so GRADE GUIDE supplies a default value
which is likely to be the value you will want to use. For example, if all
of your QUIZ grades are for 25 point quizzes recorded as DECIMAL1 grades,
you may want to use menu choice E to change the default MAXIMUM POSSIBLE
SCORE for DECIMAL1 grades from 100.0 to 25.0. Then, whenever you enter a
DECIMAL1 or DECIMAL1-CUTOFF grade, the MAXIMUM POSSIBLE SCORE will be
preset for you at 25.0, the value it should be most of the time. You need
to change the value only if you enter a DECIMAL1 grade with a different
MAXIMUM POSSIBLE SCORE.
CHOICES A AND B
determine whether GRADE GUIDE will allow you to enter duplicate names or
aliases. Normally, when you enter new students using MAIN MENU Option A,
when you change students using MAIN MENU Option G, or when you combine two
classes using FILE MENU Option E, GRADE GUIDE checks that no two students
are given exactly the same name and the same alias at the same time. It
does allow two students to have the same name or two students to have the
same alias. You can ask GRADE GUIDE to prevent duplicate names or
duplicate aliases. When entering grades from a file by the MATCHING
method, it is important that the class has either no duplicate names or no
duplicate aliases. (See "Reading Grades from Files" in the chapter "MAIN
MENU.") Pressing the letter A switches between having GRADE GUIDE allow
duplicate names (YES) and preventing duplicate names (NO). Pressing the
letter B switches between having GRADE GUIDE allow duplicate aliases (YES)
GRADE GUIDE Instruction Manual - PAGE 120
and preventing duplicate aliases (NO). Note that neither setting has any
effect on students' names or aliases already stored in class files.
CHOICE C
affects the way GRADE GUIDE searches for students in your classes. At
several places in the program you can enter part of a student's name or
alias in order for GRADE GUIDE to locate that student's full name and alias
(MAIN MENU Options B, E, H, and M). For example, if you want to begin
listing students' grades beginning with the student "Johnson, William," you
press the letter H on the DISPLAY/PRINT/CHANGE GRADES,NOTES menu. You then
can enter part of the student's name such as "Will", and GRADE GUIDE will
find the student's name. Normally, you must be sure to type the part of
the student's name in the correct case (upper case or lower case). In
particular, in the above example you could not have entered the characters
"will" instead of "Will" if you wanted GRADE GUIDE to find "Johnson,
William." With this menu choice you can tell GRADE GUIDE to ignore
differences in case when searching for a student's name or alias. Pressing
C switches between ignoring case (YES) and continuing to be case sensitive
(NO).
CHOICES D E AND F
assign default values to the MAXIMUM POSSIBLE SCORES of grades. When you
enter new grades using MAIN MENU Option B, you need to enter a MAXIMUM
POSSIBLE SCORE for each new number grade (WHOLE, WHOLE-CUTOFF, DECIMAL1,
DECIMAL1-CUTOFF, DECIMAL2, or DECIMAL2-CUTOFF). (See "Entering New Grades
and Notes" in the chapter "MAIN MENU.") Pressing the letter D lets you
enter a default value for the MAXIMUM POSSIBLE SCORES of WHOLE and WHOLE-
CUTOFF grades. Pressing the letter E lets you enter a default value for
the MAXIMUM POSSIBLE SCORES of DECIMAL1 and DECIMAL1-CUTOFF grades.
Pressing the letter F lets you enter a default value for the MAXIMUM
POSSIBLE SCORES of DECIMAL2 and DECIMAL2-CUTOFF grades. Then, when you
enter MAXIMUM POSSIBLE SCORES while using MAIN MENU Option B, the default
values will appear on the screen. Of course, you can still change those
values, if needed, for those grades whose MAXIMUM POSSIBLE SCORES are not
the default values.
CHOICE G
assigns a default value to the grade weight for generated grades. Most
grades will be given a grade weight of 1.000, but when you generate a new
grade using MAIN MENU Option B, you often want to assign a grade weight of
0.000, since those grades are often not considered as part of the GRAND
AVERAGE. (See "Generating New Grades" in the chapter "MAIN MENU.")
Pressing the letter G allows you to change this default value of 0.000.
Some users will prefer to set it back to 1.000.
CHOICE H
lets you turn off GRADE GUIDE's asking you if a category should be a
labeled category. (See "Establishing New Categories" in the chapter "MAIN
MENU.") Pressing the letter H switches between having GRADE GUIDE ask you
for each new category whether you want the category labeled (YES) and
having GRADE GUIDE assume you do not want categories labeled (NO).
CHOICE I
lets you automatically assign a blank password to all new classes.
Normally, when you create a new class, GRADE GUIDE prompts you to enter a
GRADE GUIDE Instruction Manual - PAGE 121
password for the class and then to verify the password. (See "Passwords"
in the chapter "BASICS" and "Going on to the MAIN MENU" in the chapter
"FILE MENU.") Pressing the letter I switches between having GRADE GUIDE
automatically assigning a blank password to each new class (YES) and
continuing to prompt you (NO). Note that in either case you can change the
current password using MAIN MENU Option P.
CHOICE J
assigns default values to the CUTOFF values you assign as the lowest
possible A, B, C, and D values when you enter a WHOLE-CUTOFF, DECIMAL1-
CUTOFF, or DECIMAL2-CUTOFF grade. (See "Entering New Grades" in the
chapter "MAIN MENU.") Pressing the letter J causes the following to be
displayed:
..........................................................................
: SET LETTER CUTOFF PERCENTAGES :
: :
: Set letter cutoffs at these percentages of the maximum possible score. :
: A B C D :
: Whole - Cutoff NONE NONE NONE NONE :
: Decimal 1 - Cutoff NONE NONE NONE NONE :
: Decimal 2 - Cutoff NONE NONE NONE NONE :
:........................................................................:
Each of the three rows of the table list percentage values for the lowest
A, B, C, and D grades for one of the three cutoff grade types. The current
default values are all NONE. A highlighted area appears over the first
entry in the table. You can use the cursor control keys to move the
highlighted area to any of the twelve entries in the table. You can change
any highlighted value. For example, suppose the table were set to the
following.
..........................................................................
: SET LETTER CUTOFF PERCENTAGES :
: :
: Set letter cutoffs at these percentages of the maximum possible score. :
: A B C D :
: Whole - Cutoff 90 80 70 60 :
: Decimal 1 - Cutoff 90.0 80.0 70.0 60.0 :
: Decimal 2 - Cutoff 90.00 80.00 70.00 60.00 :
:........................................................................:
Then, whenever you entered a new cutoff grade, the lowest possible A score
would be set by default to be 90 percent of the MAXIMUM POSSIBLE SCORE for
that grade.
When you have finished entering the letter cutoff defaults, press the <Esc>
key to return to the SET DEFAULTS FOR THE INPUT OF INFORMATION menu.
CHOICE K
assigns default values for column (tab) positions on input lines for
reading names, aliases, section numbers, and grades from files. When you
read information from files, GRADE GUIDE needs to know where on each line
of the file the needed information is written. (See "Entering New
Students" and "Reading Grades from Files" in the chapter "MAIN MENU.")
GRADE GUIDE Instruction Manual - PAGE 122
Perhaps you always receive files of grade information from the same source
(for example, output from computer graded tests.) Pressing the letter K
lets you set the input columns (tab positions). The following table is
displayed:
.........................................................................
: SET DEFAULT FILE INPUT ENTRY COLUMNS :
: :
: Enter the starting and ending columns usually used on the input file. :
: :
: FIELD Beginning Ending :
: NAME NONE NONE :
: ALIAS NONE NONE :
: SECTION # NONE NONE :
: GRADE 1 NONE NONE :
: GRADE 2 NONE NONE :
: GRADE 3 NONE NONE :
: GRADE 4 NONE NONE :
: GRADE 5 NONE NONE :
: GRADE 6 NONE NONE :
: GRADE 7 NONE NONE :
: GRADE 8 NONE NONE :
: GRADE 9 NONE NONE :
: GRADE 10 NONE NONE :
:.......................................................................:
The table has entries for the beginning and ending column positions for
students' names, aliases, section numbers, and up to ten grades. A
highlighted area appears over the first table entry. You can use the
cursor control keys to move the highlighted area to any table entry and
change it. Then, whenever you enter information from a text file, GRADE
GUIDE will use these default values for the positions of the information on
each line of input. Of course, you will be able to change the values if
you need GRADE GUIDE to read a file that does not have the same format as
the ones you usually read.
When you have finished entering the file input column defaults, press the
<Esc> key to return to the SET DEFAULTS FOR THE INPUT OF INFORMATION menu.
CHOICE L
assigns default values for the defining of WORD GRADES. Each time you
choose WORD GRADE as the grade type for a category, you are presented with
a menu for setting up the list of words used for the WORD GRADES. (See
"Establishing New Categories" in the chapter "MAIN MENU.") Pressing the
letter L allows you to set the default values for the switches on this
menu. The following DEFINE WORD GRADE FOR CATEGORY DEFAULTS menu is
displayed:
GRADE GUIDE Instruction Manual - PAGE 123
..........................................................................
: DEFINE WORD GRADE FOR CATEGORY DEFAULTS :
: :
: First Select Options: :
: A: number of words 2 (2 to 10) :
: B: maximum possible value 1.000 (0.000 to 999.999) :
: C: use values in GRAND AVERAGE NO (YES,NO) :
: D: list category when suppressed YES (YES,NO) :
: E: list grades when suppressed NO (YES,NO) :
: F: suppress category AVERAGE ALWAYS (ALWAYS,SUPPRESSED,NEVER) :
: G: suppress word counts NEVER (ALWAYS,SUPPRESSED,NEVER) :
: ............................................. :
: : WORD VALUE : :
: :1 ABSENT 0.000 : :
: :2 PRESENT 1.000 : :
: : : :
: : : :
: : : :
: Then Press: :...........................................: :
: <Enter>: to set word names and values :
: <Esc>: to Return to SET INPUT DEFAULTS <F1>: help :
:........................................................................:
You can set the switches on this menu in exactly the same way as you set
the value on the DEFINE WORD GRADE FOR CATEGORY menu you see when defining
WORD GRADES while using MAIN MENU Options C or J. (See "Establishing New
Categories" in the chapter "MAIN MENU.") The way you set the menu here is
the way the menu will be presented to you whenever you establish a category
to use the grade type WORD GRADE.
When you have finished entering the default WORD GRADE definition, press
the <Esc> key to return to the SET DEFAULTS FOR THE INPUT OF INFORMATION
menu.
When you have finished setting input defaults, press the <Esc> key to
return to the DEFAULT MENU.
>>>Output Defaults
Pressing the letter D at the DEFAULT MENU allows you to change default
settings concerning how GRADE GUIDE output will look. The following SET
DEFAULTS FOR OUTPUT OF INFORMATION menu is displayed:
GRADE GUIDE Instruction Manual - PAGE 124
...........................................................................
: SET DEFAULTS FOR THE OUTPUT OF INFORMATION :
: :
: Set the default for :
: A: lines per page NONE (5 to 250,NONE) :
: B: histogram print character * (42) (Any character ASCII 32 to 255) :
: C: roster column spacing 2 (0 to 80) :
: D: total decimal digits 2 (0 to 7) :
: E: average decimal digits 2 (0 to 7) :
: F: beep pitch 660 (0 to 5000) :
: G: ASCII printer initialization :
: H: ALIAS display name (singular) ALIAS :
: I: ALIAS display name (plural) ALIASES :
: J: print date and time YES (YES,NO) :
: K: page title :
: :
: L: letter grade display names Letter Grades : A B C D F :
: Letter Grades Displayed As : A B C D F :
: Then Press: :
: <Enter> OR :
: <Esc>: to Return to the DEFAULT MENU <F1>: help :
:.........................................................................:
This menu has twelve choices labeled A, B, C, ...L and the usual <Enter>,
<Esc>, and <F1> choices. Here, pressing either the <Enter> key or <Esc>
key returns you to the DEFAULT MENU. The choices on this menu let you tell
GRADE GUIDE how you want items displayed by the program.
CHOICE A
lets you tell GRADE GUIDE how many lines to print on each page of your
printer. Normally, when GRADE GUIDE prints, it does not count the number
of lines being printed. Therefore, GRADE GUIDE often writes right on top
of page perforations on the printer paper. This is because the default
setting for choice A is set to "NONE." Pressing the letter A allows you to
enter the number of lines that you want GRADE GUIDE to use as the maximum
number of lines written on any page.
For example, standard 11 inch long paper has room for 66 lines written at 6
lines per inch. If you want GRADE GUIDE to avoid writing on the last 6
lines of the page, use choice A to set the maximum number of lines per page
to 60 (or any other number less than 66.) Then GRADE GUIDE will not write
more than 60 lines before writing a form feed to make the printer jump to
the top of the next page. GRADE GUIDE will not put the page jumps in at
random places. If you are printing students' grades using MAIN MENU Option
H, GRADE GUIDE will not print some of a student's grades on one page and
some more grades on the next page. If a student's grades do not fit on the
current page, GRADE GUIDE will jump to the next page before printing that
student's grades. If you want to print students' grades using MAIN MENU
Option H but you would like each student's grades to appear on a separate
page, set the default page length to 5. When GRADE GUIDE is printing
lists, it tries to print a multiple of five lines on each page.
CHOICE B
lets you tell GRADE GUIDE what character GRADE GUIDE should use to print
the bars on the histogram which is printed in the statistics report. (See
GRADE GUIDE Instruction Manual - PAGE 125
"Statistics Reports" in the chapter "MAIN MENU.") When the statistics
histogram is displayed on the screen, GRADE GUIDE uses the block graphics
character with ASCII value 219. This causes the bars on the histogram
chart to be completely filled in. When GRADE GUIDE writes a histogram on
the printer, it does not use the block graphics character because most
printers do not support this character. GRADE GUIDE uses instead the
asterisk "*" with ASCII value 42, a standard character available to most
printers. If you want to choose a different character to be printed on
your printer, press the letter B and enter one character with any ASCII
value from 32 to 255. To enter a character not available on your keyboard,
hold down the alternate key, <Alt>, and enter the ASCII code for the
character using the numeric keypad on your keyboard. Finally, release the
<Alt> key. Do not be disturbed if the character displayed by GRADE GUIDE
on the screen is not the same as the character you expected to show on your
printer. Characters with ASCII values greater than 127 are not standard;
the display of those characters on the screen may be different from the
display of those characters on your printer.
CHOICE C
sets the default number of spaces to place between every two columns on a
roster report. (See "Roster Reports" in the chapter "MAIN MENU.")
Pressing the letter C allows you to change this default spacing.
CHOICE D and E
allow you to set the precision to use when printing totals or averages.
When GRADE GUIDE displays or prints a TOTAL or AVERAGE, it shows the number
with 2 decimal digits to the right of the decimal point. You may change
the number of digits displayed for TOTALS by pressing the letter D and
change the number of digits displayed for AVERAGES by pressing the letter
E. You can set the precision for all TOTALS or AVERAGES anywhere from 0 to
7 decimal places to the right of the decimal point.
CHOICE F
lets you tell GRADE GUIDE the sound to produce when you press a key in
error or the program warns you of a problem. The pitch is defined in
cycles per second. Normally, the beep pitch is at 660 cycles per second.
By pressing the letter F you can set the pitch at any value from 0 to 5000
cycles per second. Note that if you set the pitch to 0, the beep will
disappear. Each time you reset the pitch, GRADE GUIDE will beep so that
you can hear the sound of the pitch you just set.
CHOICE G
is used to send special printer commands to your printer. You may want to
send a special sequence of characters to your printer when you begin
printing. For example, many printers will shift into a condensed printing
mode when the initialization string is set to the ESC SI characters, which
are the ASCII characters numbered 27 and 15. You could enter these two
ASCII values by pressing the letter G. The printer initialization string
you enter can be up to six characters long. You end the entry by pressing
the <Esc> key. If your printer is in use, as soon as you set the
initialization string, that string is sent to your printer. The
initialization string is sent to your printer each time you use GRADE GUIDE
to print.
GRADE GUIDE Instruction Manual - PAGE 126
CHOICES H AND I
let you change the word ALIAS that is used throughout the program. Many
users do not like the use of the word ALIAS and prefer the use of other
words like ID or STUD#. You can change the singular and plural forms of
the word GRADE GUIDE uses for ALIAS. Pressing the letter H lets you enter
a new word in place of the word ALIAS, and pressing the letter I lets you
enter a new word in place of the word ALIASES. When the words are changed,
all GRADE GUIDE references to ALIAS are changed throughout the program
including the special code in the form letters for ALIAS that normally
appears as @[ ALIAS ]@.
CHOICE J
allows you to suppress the date and time message GRADE GUIDE prints at the
top of printed reports. Pressing the letter J switches between having
GRADE GUIDE print the date and time at the top of all reports (YES) and
suppressing the date and time (NO).
CHOICE K
gives GRADE GUIDE a page title or header that is printed at the top of each
printed report. You might, for example, want to place your name or the
school's name in the title. Pressing the letter K allows you to enter a
title. Note that you are not allowed to enter a page title when using a
site license version of GRADE GUIDE. These versions use the site name in
place of the page title.
CHOICE L
is used for changing the letters used to display the five letter grades A,
B, C, D, and F. Pressing the letter L allows you to change those letters
to any other system of five letters. For example, some schools use an A,
B, C, D, and E system. Other schools use the O, G, S, U, and F or the E,
G, S, U, P system. Whatever system of five grades you choose, GRADE GUIDE
will allow them. Make sure that the grades are entered in order from high
grade to low grade. GRADE GUIDE shows you what the corresponding A, B, C,
D, and F grades are. After you make the change, GRADE GUIDE begins to use
your chosen letter grades both when it displays and reads grades. From
then on, you must use your chosen letters when you enter grades.
When you have finished setting the output defaults, press the <Esc> key to
return to the DEFAULT MENU.
>>>Keyboard Defaults
Pressing the letter E at the DEFAULT MENU allows you to change default
settings for the keyboard keys. Here you are able to redefine the use of
the keyboard keys. This is helpful if you are used to using certain
keystrokes for special operations that are different from the ones used by
GRADE GUIDE. The following SET DEFAULTS FOR KEYBOARD DEFINITIONS menu is
displayed:
GRADE GUIDE Instruction Manual - PAGE 127
...........................................................................
: SET DEFAULTS FOR KEYBOARD DEFINITIONS :
: Old New Old New :
: Key used for : Key Key Key used for : Key Key :
: :
: cursor left within field left cursor to start ^PgUp :
: cursor right within field right cursor to end ^PgDn :
: cursor to start of field Home help F1 :
: cursor to end of field End clear field F2 :
: cursor up between fields up alternate PgUp F3 :
: cursor down between fields down alternate PgDn F4 :
: cursor left between fields ^left alternate up F5 :
: cursor right between fields ^right alternate down F6 :
: cursor to screen top ^Home alternate Home F7 :
: cursor to screen bottom ^End alternate End F8 :
: cursor one student up PgUp alternate left F9 :
: cursor one student down PgDn alternate right F10 :
: :
: The <Esc>, <Ins>, and <Del> keys have values that cannot be changed. :
: The <Tab> and <Bk-Tab> keys are predefined to cursor between fields. :
: Then Press: :
: <Enter>: to set all the keyboard characters OR :
: <Esc>: to Return to the DEFAULT MENU <F1>: help :
:.........................................................................:
This menu has only the <Enter>, <Esc>, and <F1> choices. Here, pressing
the <Enter> key allows you to redefine how the keyboard keys are used by
GRADE GUIDE. (See "Keyboard Usage" and "Mouse Usage" in the chapter
"BASICS.") If you would prefer using different keyboard keys for some of
the editing operations than the keys GRADE GUIDE uses, you can. Pressing
the <Enter> key allows you to select any of the arrow keys, <Home>, <End>,
<PgUp>, <PgDn>, <^Home>, <^End>, <^PgUp>, <^PgDn>, <Tab>, and <Back-Tab>
keys and the function keys to use for any of the functions listed in the
table above. Just enter one key for each of the key uses listed on the
screen. From that point on, GRADE GUIDE will begin using your choice of
keys.
>>>Color Defaults
Pressing the letter F at the DEFAULT MENU allows you to change default
settings for the screen colors. Some users need to change the colors used
by GRADE GUIDE to display screens since the colors are difficult to read on
their computer monitor. The following SET DEFAULTS FOR SCREEN COLORS menu
is displayed:
GRADE GUIDE Instruction Manual - PAGE 128
...........................................................................
: SET DEFAULTS FOR SCREEN COLORS :
: Choose a screen level and character type. Then select the color. :
: :
: :
: A: screen level INTRO (INTRO,FILE,TOP,SECOND,THIRD,POPUP,HELP) :
: B: character type BACKGROUND (BACKGROUND,TITLE,BRIGHT,NORMAL) :
: ..... :
: C: color choice :___: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ :
: :...: :
: INTRO FILE TOP SECOND THIRD POPUP HELP :
: ........ ........ ........ ........ ........ ........ ........ :
: :Title : :Title : :Title : :Title : :Title : :Title : :Title : :
: : : : : : : : : : : : : : : :
: :Bright: :Bright: :Bright: :Bright: :Bright: :Bright: :Bright: :
: : : : : : : : : : : : : : : :
: :Normal: :Normal: :Normal: :Normal: :Normal: :Normal: :Normal: :
: :......: :......: :......: :......: :......: :......: :......: :
: :
: D: start in color mode YES (YES,NO) :
: :
: Then Press: :
: <Enter> OR :
: <Esc>: to Return to the DEFAULT MENU <F1>: help :
:.........................................................................:
This menu has four choices labeled A, B, C, and D and the usual <Enter>,
<Esc>, and <F1> choices. Here, pressing either the <Enter> or the <Esc>
key returns you to the DEFAULT MENU. Note that the display shows seven
screens, each of which can be assigned its own colors. The INTRO screen is
the screen that displays the introduction message when GRADE GUIDE begins
running. The FILE screen is used only for the FILE MENU. The TOP screen
is used for the MAIN MENU and DEFAULT MENU. The SECOND screen is used for
the menus that you see when making a selection from the MAIN MENU or
DEFAULT MENU or when you perform a COPY or ARCHIVE function from the FILE
MENU. The THIRD screen is used for display screens and menus seen when
making choices from a menu displayed as a SECOND screen. The POPUP screen
is used for the pop-up menus as well as for the message bar that appears at
the bottom of the screen. The HELP screen is used for all GRADE GUIDE help
messages. The color coding of the screens should help users remember what
level menu they are using.
Each screen has four color uses: a Background color, a Title color used for
screen titles, a Highlight color used to attract special attention, and a
Normal color used for the displaying of most text.
CHOICES A B AND C
are used together to change any of the four colors on any of the seven
screens GRADE GUIDE uses. When you press the letter A, you cycle through
the list of the seven screens. When you press the letter B, you cycle
through the list of four color uses. When you select a screen in menu
choice A and a color use in menu choice B, GRADE GUIDE displays which color
is being used in the small box next to menu choice C. Pressing the letter
C cycles through the list of 16 colors available for that color use on the
given screen. When the color changes, the display of the corresponding
GRADE GUIDE Instruction Manual - PAGE 129
screen changes so you can see the effect of your color change. Note that
the background color can only be set to one of the first eight of the
sixteen colors in the list. GRADE GUIDE will not let you set the
background color and a text color to be the same on any one screen. This
would make some text on the affected screen invisible.
.......................................................................
: Note that the setting of colors does not work when your computer is :
: using a monochrome display adaptor card. :
:.....................................................................:
CHOICE D
lets you force GRADE GUIDE to begin displaying all screens (except the SET
DEFAULTS FOR COLOR SCREENS menu) in black and white. Recall that you can
switch GRADE GUIDE into using only black and white with FILE MENU Option I.
(See "Changing Between Color and Monochrome" in the chapter "FILE MENU.")
Pressing the letter D switches between having GRADE GUIDE automatically
start running in black and white from the introduction screen on (YES) or
start running in color (NO). In either case you can still use FILE MENU
Option I to change the display mode.
When you have finished setting the screen colors, press the <Esc> key to
return to the DEFAULT MENU.
>>>Saving and Reading Default Files
To save the current default settings, press the letter G at the DEFAULT
MENU. GRADE GUIDE gives you a choice whether to save the current defaults
as the GRADEGID.DFT file in the home directory, as a file with the same
name as the current class file, or as a default file with another name. If
you attempt to leave the DEFAULT MENU without saving the current default
settings, GRADE GUIDE asks you if you want to save the current settings.
GRADE GUIDE loads default settings whenever it reads a class file. If you
read a class file when the current default settings have not yet been
saved, GRADE GUIDE asks if you want to read the default settings. For
example, suppose you had been working with the class MATH-001 on the MAIN
MENU. You could exit the MAIN MENU, return to the FILE MENU, and go to the
DEFAULT MENU to change some default settings. Suppose you do not save the
new default settings. When you return to the MAIN MENU to continue working
with the class MATH-001, GRADE GUIDE will want to load the default settings
appropriate for that class, but doing so will clear the changes you have
just made in the default settings. GRADE GUIDE will ask if you want to
load default settings. If you want to use the settings as you have just
finished changing them, answer no (N). If you answer yes (Y), you will
loose the changes you just finished making.
To read any saved default settings, press the letter H at the DEFAULT MENU.
GRADE GUIDE will display a list of all the default setting files in the
current default directory and the GRADEGID.DFT file from the home
directory. You can choose which file to read. Reading a default file
changes all the default file settings appropriately.
When you have completed all the changes to the DEFAULT MENU settings, press
the <Esc> key at the DEFAULT MENU to return to the FILE MENU.
GRADE GUIDE Instruction Manual - PAGE 130
CHAPTER 7 -- TECHNICAL CONCERNS
>>>Memory Concerns
When GRADE GUIDE is working with one of your classes, it reads the entire
file of information for that class into the computer's memory. This allows
GRADE GUIDE to execute very quickly. If you try to read a file that is too
large for the memory of your computer, GRADE GUIDE displays a warning
message and does not allow you to continue processing that class. This
could happen if you record information about a class using one computer and
then try to process that class using another computer with less internal
memory.
GRADE GUIDE Version 4 has been tested with a class that has 175 students
with 650 grades and 20 NOTES assigned to each student. This test was done
on a computer with 640K of internal memory. The same machine supported a
class with more than 1100 students with 40 grades and 4 NOTES assigned to
each student. On a computer with only 256K of internal memory, the program
can handle a class of 200 to 300 students with 40 grades assigned to each
student. The exact number of students depends on the number of NOTES
assigned. The use of NOTES drastically increases the amount of memory
required to handle your classes.
GRADE GUIDE constantly checks whether your computer has the memory capacity
to continue processing. If you attempt to add one more new student or try
to record a new set of grades and there is not enough memory in the
computer to allow that, GRADE GUIDE stops you and prevents your making
those additions to your class. You can continue processing normally as
long as you do not try to add the new information. If you need to add the
new information, there are several things that you can try. First, you
could move your work to a computer with more memory. Second, you could
delete some less important information. An easy way to get more room, for
example, would be to stop using LABELED categories. Another way would be
dropping an unneeded category or some students who are no longer attending
your class. Third, you can delete some NOTES that you have left for
students. Student NOTES take up a large amount of memory space, so if your
computer is low on memory, do not put a lot of information in NOTES.
Fourth, you can change some of the grade types for your categories.
Decimal1 and Decimal2 type grades take twice as much memory to store as
Whole and Letter grades. Finally, if you are using a RAM disk or a memory
resident program that takes up some of your memory space, you could try
running GRADE GUIDE without using those utilities.
There are three MAIN MENU options that require some extra memory to be
allocated in your computer. They are Options E (drop grades), K (display
statistics), and L (display class roster when sorting is done with a number
entry). In addition, GRADE GUIDE must check the memory used when it
combines two classes with FILE MENU Option E. If you ever try to use one
of these options when your computer does not have enough available memory,
a warning is displayed and you are not allowed to use the option. Normal
processing can continue as long as you avoid using those options.
If you run GRADE GUIDE on a computer configured with some EXPANDED memory
with an EXPANDED MEMORY DRIVER program installed, some or all of the GRADE
GUIDE overlay file (GRADEGID.OVR) will be loaded into EXPANDED memory,
GRADE GUIDE Instruction Manual - PAGE 131
automatically. This will cause a slight increase in the speed of the
program's execution.
>>>Input/Output Problems
When reading from or writing to the disk drives, there is always the
possibility that problems will occur either due to hardware problems with
the disk drive or the diskette, due to the diskette's being full, or due to
your removing the necessary diskette from its drive before GRADE GUIDE is
finished with it. GRADE GUIDE tries to catch each of these kinds of errors
and will display a warning message whenever it finds a problem. It may ask
you to choose to:
A:abort operation or R:retry ?
Choose to abort if you want to continue without performing the operation.
Choose to retry if you want to start the reading or the writing of the file
again. If you receive this message because GRADE GUIDE was writing the
class file and your floppy disk ran out of free space to write the file, you
can replace the floppy with a different formatted floppy disk that does have
enough free space on it. Then press the letter R to have GRADE GUIDE retry
writing your class file. If you do not have a formatted disk available, you
can use the <^Break> key to jump to DOS to format a new disk. (See
"Keyboard and Mouse" in the chapter "BASICS.") Note that GRADE GUIDE
produces a file with file type ### when creating your class file. This file
is renamed if the operation is completed correctly. Otherwise, you may
delete the file.
Note that GRADE GUIDE makes updated copies of your class file while you are
working and changing your class information. This is done so if you
experience a power loss or other serious hardware problem, there will be a
fairly recent version of you class file stored on the disk. It is
recommended (as it is for all information stored on a disk) that after a
session with GRADE GUIDE, you make backup copies of your class files on a
separate disk. You can use either the FILE MENU Option G or the DOS COPY
function to make the copies.
>>>Running Under WINDOWS
Although GRADE GUIDE is not designed as a WINDOWS application (one that
interfaces smoothly with the Microsoft WINDOWS program), it is compatible
with WINDOWS Version 3.0 and 3.1. You can run GRADE GUIDE from within
WINDOWS as a non-Windows application. Two files are supplied with GRADE
GUIDE to assist users who wish to run GRADE GUIDE under WINDOWS. The file
GRADEGID.PIF is a standard WINDOWS PIF file. The file GRADEGID.ICO
contains an icon which can be used instead of the usual DOS icon WINDOWS
assigns to non-Windows applications. Use the WINDOWS File Manager to
associate the icon with GRADE GUIDE. (See your WINDOWS documentation.)
>>>Running On a Computer Network
GRADE GUIDE has been tested and works fine on a Novel network. The program
does not take any precautions to prevent problems which would occur if two
users on a network changed the same class file at the same time. On the
other hand, it is unlikely that two users would ever need access to the
same class file at the same time. You can protect class files from being
changed by a second user by using GRADE GUIDE's password protection.
GRADE GUIDE Instruction Manual - PAGE 132
GRADE GUIDE INDIVIDUAL LICENSE ORDER FORM
This is an order form for one individual ordering GRADE GUIDE Version 4.
..........................................................................
: : :
:NAME:_________________________________________ : PREFERRED DISK SIZE :
: : :
:ADDRESS:______________________________________ : 3.5"___ 5.25"___ :
: : :
:______________________________________________ :........................:
: :
:______________________________________________ :
: :
:CITY:______________________ STATE:______ ZIP CODE:__________________ :
: :
:TELEPHONE:(_______)-________________________ :
: :
:PAYMENT: One individual license $40 (US) ______ :
: :
: One individual license when five or more licenses are :
: ordered together $32 (US) ______ :
: :
: Update from a previous license $15 (US) ______ :
: :
: Additional shipping outside the :
: United States, Canada, or Mexico $5 (US) ______ :
: :
:NAME OF SECOND PERSON:_________________________________________ :
:A second person license for an individual at the same household :
: address for and additional $10 (US) ______ :
: :
: :
: TOTAL PAYMENT ____________ :
:PAYMENT BY: Check _____ Money Order _____ :
: Organizational :
: VISA _____ Master Card _____ Purchase Order _____ :
: :
: :
:Credit Card Number:________________________________________________ :
: :
:Expiration Date:_________ Signature:______________________________ :
: :
: Send Order and Payment to: GRADE GUIDE, c/o Jon Kane :
: 2814 Regent Street :
: Madison, Wisconsin 53702-5218 :
:........................................................................:
GRADE GUIDE Instruction Manual - PAGE 133
GRADE GUIDE SITE LICENSE ORDER FORM
This is an order form for one organization ordering GRADE GUIDE Version 4
for some or all of their employees.
..........................................................................
:NAME OF THE ORGANIZATION AS THE PROGRAM WILL DISPLAY THE NAME: :
: :
:________________________________________________________________________:
:CONTACT : :
:PERSON : :
:NAME:_________________________________________ : PREFERRED DISK SIZE :
: : :
:ADDRESS:______________________________________ : 3.5"___ 5.25"___ :
: : :
:______________________________________________ :........................:
: :
:______________________________________________ :
: :
:CITY:______________________ STATE:______ ZIP CODE:__________________ :
: :
:TELEPHONE:(_______)-________________________ :
:........................................................................:
:Site license prices vary with the number of users at the organization. :
:For additional pricing arrangements, program modifications needed, or :
:update of a previous license contact Jon Kane at the address below. :
:Two instruction manuals are supplied with each site license. Additional:
:manuals may be purchased for $10 (US) each. :
:........................................................................:
: up to 10 users $250 : up to 40 users $800 :
: up to 15 users $350 : up to 50 users $950 :
: up to 20 users $450 : up to 75 users $1200 :
: up to 30 users $625 : up to 100 users $1400 :
:..................................:.....................................:
:PAYMENT: :
: License cost in US Dollars ______ :
: :
: Number of manuals ______ at $10 (US) each for a total of ______ :
: :
: :
: TOTAL PAYMENT ____________ :
:PAYMENT BY: Check _____ Money Order _____ :
: Organizational :
: VISA _____ Master Card _____ Purchase Order _____ :
: :
: :
:Credit Card Number:________________________________________________ :
: :
:Expiration Date:_________ Signature:______________________________ :
: :
: Send Order and Payment to: GRADE GUIDE, c/o Jon Kane :
: 2814 Regent Street :
: Madison, Wisconsin 53702-5218 :
:........................................................................:
GRADE GUIDE Instruction Manual - PAGE 134