Monster Media 1993 #2/Image.iso/business/barbrd.zip/MANUAL-E.TXT

Text File | 1993-06-17 | 42KB | 1,087 lines

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           Copyright (C) 1990-93 by Christian Gotschim, Los Angeles

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AUTHOR: CHRISTIAN GOTSCHIM, LOS ANGELES, USA
COPYRIGHT (C) 1990-93 BY CHRISTIAN GOTSCHIM ALL RIGHTS RESERVED
KNOW-HOW BY MICHAEL GOTSCHIM, AUSTRIA


LIMITATION OF LIABILITY
All persons mentioned above shall not be held responsible
for any loss of data or other damage due to software
or hardware problems.
Changes will and can only be made by Christian Gotschim.
The commercial use of Super Barber 3.3 may only be authorized
by Christian Gotschim.
Any person or business not complying with those terms
shall be pursued to the fullest extent of the law.


* INTRODUCTION *

With your decision to buy this program you have made a good choice which will
pay off for years to come.  Soon, you will not believe that you ever evaluated
statistics by hand, or tried to keep track of your customers by using little
index cards.  Just remember how much time you had to spend just to get data
back.  Even if you made the effort to split the gross in three categories --
services men and women, products -- you still didn't know what each of your
employee's share was.  Well, those times are over!  With the help of Super
Barber 3.3 you will not need any more time than that used to input data into a
common cash register.  But with this same effort you will enjoy a maximum of
statistical data, which you can perfectly use to organize and plan your
business for more success in the future.  Super Barber 3.3 was designed to
make your life easier, open up new possibilities and to be used by a novice as
well as by an expert.

Good luck and much success

Super Barber & Christian Gotschim



* DIRECTORY *

0-0 Installation and input of basic data
1-0 Customer menu
1-1 Cash register
1-2 Customer information on printer
1-3 Customer information on screen
1-4 Biorhythm
1-5 Coupons
2-0 Statistics menu
2-1 Monthly and yearly statistics
2-2 Monthly and yearly graphics
2-3 Services on screen
2-4 Services on printer
2-5 Customer analysis
3-0 Inventory menu
3-1 Edit / change
3-2 Order list and inventory
3-3 Print price labels
4-0 Mail Room menu
4-1 Letters
4-2 Labels
5-0 Extras menu
5-1 Cash In/Out
5-2 Customer counting/listing
5-3 Customer deletion
5-4 Change services
5-5 Change employees
5-6 Setup
6-0 End-of-day menu
6-1 Listing of daily entries
6-2 Daily statistics
6-3 Print daily entries
6-4 Exit to DOS
6-5 Return to main menu
7-0 Technical requirements
7-1 Screen saver


* INSTALLATION *

Super Barber 3.3 will be installing itself after you enter the following
command: INSTALL. If you have downloaded the program from CompuServe or
America Online you will have one (1) month to evaluate Super Barber 3.3 free
without any obligation. If you wish to continue using it after that period,
contact:

Christian Gotschim
1944 Whitley Ave #304
Los Angeles, CA 90068 -- USA
Phone: [phone] -- Fax: [phone]
CompuServe ID: 70242,3333
America Online ID: CPG007

The price for the software is US$ 499.95 and has to be paid by check or money
order.

Now, after the installation is complete you will have to input some basic data
in order to make use of the program.

0-1 Input your employees
0-2 Input your services
0-3 Input your products
0-4 Input your customers (this you can do on an as-needed basis)


* 0-1 INPUT YOUR EMPLOYEES *

Please select the EXTRAS menu from the main menu. Your initial code setting is
"1". You should change this code as soon as possible and find one for
yourself. Please remember that you will need to remember this code in order to
be able to get into the sub-menus 2 through 5, even to change your new code
again. Now select number 6 (Change employees). You will see the listing of
only one employee (only a sample). Press <Enter> and you can change all
existing data and add new information. When you enter a new code, please
remember that you also have to determine which menu-numbers this employee
should be able to access (2 for Statistics, 3 for Stock, 4 for Correspondence,
5 for Extras, 6 for End-of-day). Because of this limitation of access, an
employee can have a code to access for instance the End-of-day menu, but not
the Statistics menu. The code may be a mixture of letters, numbers and special
characters. (Warning: the program makes a difference between regular and
capital letters: "CODE" does not equal "code"!).  After you have entered all
the data for this section you might want to look at the bottom box where you
can find a little statistic for each employee.

* FUNCTION BAR *
F2  Save your entries and return to the menu
F3  Skip to the previous employee
F4  Skip to the next employee
F5  Delete this employee
     (can only be done if all statistical values are zero)
F6  Append a new employee
     (the employee number will be determined automatically)
F10 Back to the listing of all employees



* 0-2 INPUT YOUR SERVICES *

Select 5 now to access "Change services". After you have input your services
you will see a listing of your services here.
Since you don't have them yet, just press <Enter> to edit/change your first
service. Basically you have five (5) groups of services:

- Color (max. 18 services)
- Perm (max. 18 services)
- Women (max. 50 services)
- Men (max. 50 services)
- Cosmetic (max. 50 services)

NOW, START ENTERING:
- The name of the service (the way you want it to be listed later on)
- The price you wish to establish for all your employees for this service
  (can be adjusted individually next to the employee's number)
- The probable time in minutes you will need for this service
- The service factor
  (indicates the importance of this service for statistical evaluation)
- Multiplyability of this service
  (if set to "Y" (Yes) you can later on in the cash
  register multiply this service (i.e.: 2 haircuts))

You can also find some statistical values on this page, which should help you
indicate the success this service enjoys.

* FUNCTION BAR *
F2  Save your entries and return to the menu
F3  Skip to the previous service
F4  Skip to the next service
F5  Delete this service
F6  Jump to the next group of services
F10 Returns to the listing of your services



* 0-3 INPUT YOUR PRODUCTS *

Select number 3 (Inventory) from the MAIN menu, enter your code and then
select number 1 (edit / change) from the stock menu. Now, press F6 to add a
new product. As you will see, the product number is determined automatically
by the program. You can change this number if it doesn't already exist.

NOW ENTER THE FOLLOWING INFORMATION:
- The name of the article
- The distributing company
  (at least one character or synonym -- important for the order list)
- Wholesale price (you don't have to enter this data -- optional)
- The retail price
  (this data is not optional, you will need it to make a sale)
- Correction of inventory
  (adjust if you get a delivery or take something out
  without using the cash register)
- The minimum amount in stock
  (this value determines whether you should place an order)
- The required stock on hand
  (this value determines for the order list how many items should be ordered)
- Actual amount in stock


You can also see some statistical data again:
- The gross profit (amount and percentage)
- # sold this month (how many products had been sold this month)
- Gross this month
- Date (will be entered automatically when you add a product)
- # sold this year (how many products had been sold this year)
- Gross this year
- Updated (will be entered automatically when you change something)
- In the lower boxes you see how many times this product was sold by each
  employee


* FUNCTION BAR *
F2  Save and return to menu
F3  Skip to the previous product
F4  Skip to the next product
F5  Delete this product (will be marked for deletion and physically deleted at
    the beginning of the month)
F6  Add a new product
F10 Returns to the entry page of this program



* 0-4 INPUT YOUR CUSTOMERS *

As mentioned before, the input of your customers can be done on a need-only
basis as you go along. If you have been using index cards so far, you probably
have some people in there who are not your customers anymore.
Therefore it might even be recommended, that you work on a need-only basis,
meaning that you only enter the customer's name and address when you next
serve this customer, and therefore know that he/she is still with you.
Of course, you can immediately enter all the customers you already have on
file. To do this, choose any of the numbers 1 through 4 in the CUSTOMER
menu, and press F6 to append a new customer.
First you have to enter the sex of your customer (which is important for
statistical data, mail-outs and counting). Following that, you enter as much
personal information as possible. In the bottom two boxes you can then enter
the last recipes for both coloring and perming.

* FUNCTION BAR *
F2  Save and return to menu
F3  Return to the top of the page (for corrections ...)
F4  Append the next customer (saves the current info and adds a new record for
    the next customer)
F5  Delete this customer (the most recently added customer, which you see on
    the screen, will be deleted)
F6  Proceed to the program you selected previously (the just entered data will
    be saved)
F10 Save and return to the entry page (the previously entered data will be
    saved)



P.S.: Obviously, the one-time-input of the basic data might be a timely
undertaking, but once this is done you will enjoy the advantage of very little
input and maximum of output.


* 1-0 CUSTOMER MENU *

In the following chapters you will find a description of each section and
program Super Barber 3.3 features. The sections already mentioned in the
installation procedure will not be repeated. So, please refer to the
installation chapter if you have any questions concerning those sections.

* 1-1 CASH REGISTER *

The cash register is probably the most important program of Super Barber 3.3,
which you will have to use on a regular basis throughout your business day.
Here, you can enter, prepare, evaluate and print out customer's invoices. Once
familiar with this procedure you will not spend more time on entering the
data, then you used to with your common cash register. On the other hand you
will get a maximum of output of all sorts of statistical data, updated
customer information etc. by simply switching on your computer!

Select number 1 in the CUSTOMER menu and enter either the name (or parts
of the name) or number of the customer to get a numeric or alphabetic listing
of all customers beginning with the first found. No listing will be shown, if
none was found under that name or number. By not entering a name or number and
pressing <Enter> you will automatically return to the menu. This is the same
for all entry pages throughout the program.

Once you see the listing, move the cursor to the desired customer and press
<Enter> to select. To jump back and forth between pages of listings press
<Page Up> or <Page Down>. <ESC> returns to the menu.

Once you have selected a customer with <Enter> you will see the first page of
the cash register program. Namely, the recipe page. In the top box you see
some personal information about the customer you are dealing with (first name,
last name, address, number and birthday). Underneath that, you see a line
"Prefers" and two numbers. The first is the employee number the customer
preferred thus far, the other you can change if the preference has changed.

Now you can enter the recipes for both coloring and perming on the left side.
It is up to you what kind of information you want to enter there. On the right
side you see the old recipes (if available). The rule here is the following:
out of six lines each (for coloring and perming) you only have to enter one
line in order to get all the others updated automatically. Meaning, that if
your customer has the same color recipe today as he/she had last time, you
only renew, i.e.: The time and all other information will be taken from the
former record on the right side. This way you can save quite some time in
processing an invoice (especially, if you are not quite fluent in typing!)

On the next page (you switch between pages by pressing <Page Up> to skip back
one page or <Page Down> to skip forward one page) you will find the services
you entered for coloring and perming.  As on the following pages you only have
to enter the employees number next to the service. If you have checked a
service as multiplyable you will see a second field, next to the employees
field, where you can enter how many times this service was performed on this
customer.  You will find the same method of data entry on the remaining two
pages. The third page is for sex-specific services, and the fourth page is for
cosmetics. The fields marked "EXTRAS" are for services that are not registered
as a regular service, vary in price from time to time etc. Use those fields as
little as possible, since the statistical output out of the "EXTRAS" field is
limited.  Remember, that you can enter any employee number between 1 and 50,
but only those registered will be accepted. In fact, you will not be able to
get to the Totals page, unless all entries are positively verified.

* FUNCTION BAR *
F2 Jumps to the Totals page (adds up all entries)
F4 Jumps to the products page
F8 Shows you a memo field where you can take notes about the customer


Once you pressed F4 you can see an empty entry field where you enter either
the product number, or the name (or parts of the name) of the article you wish
to sell. If you input the name of the article you will get an alphabetical
listing of all articles, starting with the one found first. The listing works
similar to the customer listing. If no article was found the field stays
empty. If found, you see the number, name, company and price of the product.
The only thing left to complete the sale is to enter who made the sale and how
many items were sold.

Having completed one sale you will see "Press <Return> for next entry" (for
the next sale), or you can move the cursor up to mark one sale for deletion.

Press F2 now to see the total for all entries (services and products). The
listing contains the name of the employee who has done the service, the name
of the service, the price of the service and the minutes you determined for
this service. The products will always appear in the last row and will not be
listed separately.  Once you have saved the invoice you may call it as many
times as you wish this day to modify or just view it. There are two exemptions
to this rule: the first two customer records (number 1 and 2) cannot be called
again once they are saved. Those two records (1 for women, 2 for men) are for
customers, who are or will not be permanently coming to your business.
Therefore you can create many invoices for these two accounts each day. With
all the other customers you will only be able to establish one invoice a day.

* FUNCTION BAR *
F2 Save and return to the menu
   (after you've answered the question about the payment method)
F3 Returns to the last page of the services used
F4 Returns to the Products page
F5 Deletes this invoice (after confirmation from you)
F6 Saves, prints the invoice and returns to the menu
F7 Calculator (described in the following)


With the calculator you have the following options:
- To compute the change or a debt for this customer
- To use coupons (simply enter the coupon number - maximum six per invoice.
  The coupons must have been entered before -- refer to section 1-5.  The
  program then decides if the coupon is sufficient, if you have to use another
  coupon or if there is cash left to be paid, etc.)
- To give a discount (either of a certain amount or as a percentage)


P.S.: Before you can exit the cash register you have to confirm the method of
payment. This information will be used for some additional statistical data
for the print-out of the daily entries (you will hear more about this later on
in this manual). It also makes it easier in the evening to cross-check the
money in the cash register.

* 1-2 CUSTOMER INFO ON PRINTER *

This program serves the purpose to provide you with specific customer
information directly at the work place. You will get a printout of the three
most recent recipes (if available) for both coloring and perming. In addition
to that you can also request to have a biorhythm printed out as well (in case
there is no birthday stored with this customer, you will be prompted for it).
Simply enter the name (or parts of the name) or the number of the customer,
select the desired customer from the listing and wait for the printout.  The
format of the printout is designed for use with half letter size paper.


* 1-3 CUSTOMER INFO ON SCREEN *

With the help of this program you can look up all personal information, the
last ten recipes for both coloring and perming, the grosses you made with this
customer (split into service and product totals) and how much time you spent
on this customer thus far.

You can also change all recipes which you look up if necessary.

* FUNCTION BAR *
F2  Save and return to the menu
F5  Marks this customer (including all recipes) for deletion (the physical
    deletion will be performed at the beginning of the month)
F6  Edit the memo field (same as in the cash register)
F7  Lists the last 10 colorings (if available)
F8  Lists the last 10 perms (if available)
F10 Returns to the entry page of this program
Page Up/Down Switches between the two pages



* 1-4 BIORHYTHM SCREEN/PRINTER *

As an additional customer service you can call up the biorhythm for customers.
Though laughed at by many people, studies have shown that there are
interesting correlations between one's biorhythm and for instance, the
probability to cause a car accident.
You have the choice between running a single rhythm, or two simultaneously
(maybe for comparisons). The "Date to start with" declares simply what day the
program starts computing the rhythm.

THE FOLLOWING THREE CURVES ARE EVALUATED:
- MEN: Mental
- PHY: Physical
- PSY: Psychological

Everything left of the neutral line is called a negative curve (or state),
everything right of the neutral line is called a positive curve. The results
are only intended as a basis for decisions, not as the ultimate force between
right and wrong. Please keep this in mind.  * FUNCTION BAR * Page Up/Down Skip
backward or forward one page

F10 Return to the entry page of this program
ESC Returns to the menu



* 1-5 COUPONS *

As you probably know from experience, some customers buy coupons as gifts for
relatives or friends. Since coupons need special attention in the invoice-
process I have included this program to take care of that. Basically, you can
add, delete or change coupons with this program, but you can only use them in
the cash register.

Attention: first you have to establish a coupon in this
section before you can use it. Follow the instructions on the entry page to
add a new coupon, or to look up an already existing one.

The following fields can be seen and/or filled out:
- The coupon number
- Coupon .. of ..
- Sold on ... (Date of sale)
- Used on ... (Date coupon was used on)
- Sold for ... (the amount the coupon was sold/given away for)
- Remaining ... (the value of the coupon at the present time)
- Today's correction ... (used for keeping coupons up to date if coupon was
  bought in this branch and used in another one)
- Bought in branch ... (if you have several branches then enter the name of
  the branch here)
- Name of customer (used to identify the customer who owns this coupon)
- Sold (= T), Gift (= F) ... (identifies the coupon as such. A sold coupon
  will appear on your daily printout in the End-of-Day menu. A gift coupon will
  not appear there.
- 1=Service, 2=Products, 0=Both (differentiates if this coupon can only be
  used for services (1), products (2) or both (0).



* 2-0 STATISTICS MENU *

All statistics and data provided in this menu has been automatically compiled
by Super Barber 3.3. Most of the data comes from the Cash Register in the
Customer menu. Every morning when you switch on the computer a program called
SB_DAY.EXE runs and compiles the input data of the previous day into readable
statistics, customer information etc.


* 2-1 MONTHLY/YEARLY STATISTICS ON SCREEN AND PRINTER *

Basically, this program is split into three parts:
- Listing of all employees (to get a comparison among your employees)
- Per-employee-statistics (to see all data per employee on one page)
- Projected/Actual comparison per employee (to get a comparison of each
  employee)


Choose number 1 in the STATISTIC menu and the time period you would like
to see (month or year). The structure of the monthly and yearly statistics is
absolutely identical. In the first part of the program you will find the
following:

PAGE 1:
- Employee number
- Name of employee
- Salary
- Total sales (women, men, service and products together)
- Profitability of each employee (percentage of salary divided by total sales)
- Service factor (based on the values you designated for each service)
- Total women (service and products)
- Total men (service and products)

PAGE 2:
- Employee number
- Total products (women)
- Total service (women)
- Total colorings (women)
- Total permings (women)
- Total specials (women) (sex specific services for women)
- Total cosmetics (women)

PAGE 3:
- Employee number
- Total products (men)
- Total services (men)
- Total colorings (men)
- Total permings (men)
- Total specials (men) (sex specific services for men)
- Total cosmetics (men)

PAGE 4:
- Employee number
- Percentage of the total sales of an employee divided by the total sales of
  the company
- Percentage of the women's total of an employee divided by the women's total
  of the company
- Percentage of the men's total of an employee divided by the men's total of
  the company
- Percentage of the women's product total of an employee divided by the
  women's product total of the company
- Percentage of the women's coloring total of an employee divided by the
  women's coloring total of the company
- Percentage of the women's perming total of an employee divided by the
  women's perming total of the company
- Percentage of the women's special total of an employee divided by the
  women's special total of the company
- Percentage of the women's cosmetic total of an employee divided by the
  women's cosmetic total of the company
- Percentage of the men's product total of an employee divided by the men's
  product total of the company
- Percentage of the men's coloring total of an employee divided by the men's
  coloring total of the company
- Percentage of the men's perming total of an employee divided by the men's
  perming total of the company
- Percentage of the men's special total of an employee divided by the men's
  special total of the company
- Percentage of the men's cosmetic total of an employee divided  by the men's
  cosmetic total of the company

PAGE 5:
- Employee number
- Total time an employee spent on services (men and women)
- Percentage of above in comparison to the company
- Time an employee spent on services for women
- Percentage of above in comparison to the company
- Time an employee spent on coloring women
- Percentage of above in comparison to the company
- Time an employee spent on perming women
- Percentage of above in comparison to the company
- Time an employee spent on sex-specific services for women
- Percentage of above in comparison to the company
- Time an employee spent on cosmetic for women
- Percentage of above in comparison to the company

PAGE 6:
- Employee number
- Total time an employee spent on services (men and women)
- Percentage of above in comparison to the company
- Time an employee spent on services for men
- Percentage of above in comparison to the company
- Time an employee spent on coloring men
- Percentage of above in comparison to the company
- Time an employee spent on perming men
- Percentage of above in comparison to the company
- Time an employee spent on sex-specific services for men
- Percentage of above in comparison to the company
- Time an employee spent on cosmetic for men
- Percentage of above in comparison to the company

PAGE 7:
- Employee number
- Number of products sold of an employee (women)
- Percentage of above in comparison to the company
- Average amount per sale of an employee (women)
- Number of all services of an employee (women)
- Percentage of above in comparison to the company
- Average amount per service of an employee (women)
- Number of women's colorings of an employee
- Number of women's permings of an employee
- Number of women's special services of an employee
- Number of women's cosmetics of an employee

PAGE 8:
- Employee number
- Number of products sold of an employee (men)
- Percentage of above in comparison to the company
- Average amount per sale of an employee (men)
- Number of all services of an employee (men)
- Percentage of above in comparison to the company
- Average amount per service of an employee (men)
- Number of men's colorings of an employee
- Number of men's permings of an employee
- Number of men's special services of an employee
- Number of men's cosmetics of an employee


* FUNCTION BAR *
Page up/down Skips to previous/next employee page
Cursor left/right Skips to previous/next page of statistics (8 pages)
F3  Skips to previous month/year (depending on monthly or yearly statistic)
F4  Skips to next month/year (depending on monthly or yearly statistics)
F6  Prints this statistic (on letter-size paper)
F7  Switches to statistics per employee
F8  Switches to projected/actual comparison per employee
ESC Returns to the menu


The second part of 'Statistics on screen and printer' (statistics per employee
- F7) shows you all statistical data on one page for one employee (beginning
with the company referred to as an employee). Just follow the desired line
horizontally and the desired column vertically to find the value you wish to
see.


* FUNCTION BAR *
F3  Skips to previous employee
F4  Skips to next employee
F6  Prints this page (on letter-size paper)
ESC Returns to the first part of this program


The third and final part of this program is a projected/actual comparison per
employee. It enables you to determine projections per employee (based on the
last month's/year's performance) and compare those values/goals with the
actual values of an employee. The use of  this part of the program is
optional, and you could even just enter a couple of  projections which are of
interest to you.

Attention: you can only fill in data for men or women, and not the total for
both men and women. The total will be calculated automatically. Also, if you
fill out some data for each employee you don't have to sum up those values for
the entire company. That will also be done automatically if you press F7.

* FUNCTION BAR *
F2 Returns to the first part of this program
F3 Skips to previous employee
F4 Skips to next employee
F6 Prints this page (on letter-size paper)
F7 Sums up all employees and replaces the company record with the results



* 2-2 MONTHLY/YEARLY GRAPHICS ON SCREEN AND PRINTER *

Basically, the graphics have the same structure as the statistics do. In this
manner you will find the same comparisons (employee/company) in the first
part. The second part again is per employee, and the third the
projected/actual comparison per employee.

The first part contains 18 pages.

Each for a different kind of comparison:
Page 1 Gross
Page 2 Gross Products
Page 3 Gross Services
Page 4 Gross Colorings
Page 5 Gross Permings
Page 6 Gross Specials
Page 7 Gross Cosmetics
Page 8 Service Time
Page 9 Colorings Time
Page 10 Permings Time
Page 11 Specials Time
Page 12 Cosmetics Time
Page 13 Products sold
Page 14 Number of Services
Page 15 Number of Colorings
Page 16 Number of Permings
Page 17 Number of Special Services
Page 18 Number of Cosmetics


* FUNCTION BAR *
Page up/down Skips between those 18 pages
Cursor up/down Skips between listings of employees
F3  Skips to previous month/year (depending on monthly or yearly statistic)
F4  Skips to next month/year (depending on monthly or yearly statistic)
F6  Prints this page (on letter-size paper)
F7  Switches to graphics per employee
F8  Switches to projected/actual comparison per employee
ESC Returns to the menu


The second part of the programs (graphics per employee) consists of three
pages per employee: 1) Gross, 2) Minutes (Time) and 3) Numbers


* FUNCTION BAR *
Page up/down Skips between the three pages (Gross, minutes, numbers)
F3  Skips to previous employee
F4  Skips to next employee
F6  Prints this page (on letter-size paper)
ESC Returns to the first part of this program


The third part of this program (projected/actual comparison per employee) also
consists of three pages per employee: 1) Gross, 2) Minutes (Time) and 3)
Numbers. They show you how much of the goal (projected value) actually was
achieved (actual value).


* FUNCTION BAR *
Page up/down Skips between those three pages (gross, minutes, numbers)
F3  Skips to previous employee
F4  Skips to next employee
F6  Prints this page (on letter-size paper)
ESC Returns to the first part of this program



* 2-3 SERVICES ON SCREEN *

To get a statistical overview of all services (and how much each of your
employees contributed to each service) you should select number 3 in the
STATISTIC menu. You will get a listing of all your services for this month.

It will look like this (from left to right):
- Name of the service
- Gross this month
- Percentage to the gross of all services this month
- Total time spent on this service this month
- Total number of times this service has been performed this month
- Number of times this service has been performed by each employee this month


* FUNCTION BAR *
Cursor up/down Skips back/forward one service
Cursor left/right Switches back/forward 7 employees
Page up/down Skips back/forward one page
F10 Returns to the entry page of this program
ESC Returns to the menu



* 2-4 SERVICES ON PRINTER *

Identical with services on screen except that the output device is the
printer.  Attention: You should have at least 9 letter-size pages in the
printer.


* 2-5 CUSTOMER ANALYSIS *

This can be a really helpful tool to find out more about your clientele and/or
to stage a successful promotion campaign. If you want more specific answers
concerning your customers you should check out 'Customer Counting' in the
EXTRAS menu.

The following criterias are available:
- Sex
- Age
- Last Color
- Last Perm
- Last Visit


* FUNCTION BAR *
Page up/down Skips between the two pages
F3  Skips to previous analysis
F4  Skips to next analysis
F5  Deletes analysis
F6  Prints this analysis
F7  Displays the analysis graphically
ESC Returns to the menu



* 3-0 INVENTORY MENU *


* 3-1 EDIT / CHANGE *

This program was already discussed in the installation chapter. Please look it
up there.


* 3-2 ORDER-LIST AND INVENTORY *

Once established, you will have a constant overview and automatic handling of
your inventory done automatically. All products sold will be subtracted
automatically every morning and you only have to make corrections if you have
any deliveries coming in.

Now, the only thing you will have to do is to select what you want (order-list
or inventory) and where you want it (screen or printer). The output on the
printer is on letter-size paper.  When selecting the order-list (screen as
well as printer) you will be asked for the delivery company to print out
articles from this company only.


* 3-3 PRINT PRICE-LABELS *

With the help of this program you can print out price-labels for your products
on the printer. Once you start this program it counts how many pages (letter-
size with labels on it) you will need. In order to find out what kind of
labels it takes, we suggest you print out one page and buy the appropriate
labels in the stationary store.  An alternative to the labels would be to find
the products in the cash register with their name (you only have to enter the
first 3 to 4 characters to get a listing).



* 4-0 MAIL ROOM MENU *

* 4-1 LETTERS *

This program provides you with the possibility to write to a pre-selected
group of customers with a standardized letter. It is called mail-merge and
will make each letter look like you personally wrote each one.

It is very easy to select the customers you want to reach with the easy to
handle and flexible customer-selection-procedure (the same procedure is also
used in some other parts of Super Barber 3.3). For instance, you want to write
to all females, age 25-30, who live in a specific zip code area and had a
service gross of $300.00 to 700.00. No problem, just select all those criteria
and Super Barber 3.3 will find them automatically.  When you have made all
desired selections go to 'Proceed' to see a listing of all available letters.
Add a new letter, change an existing one or delete one, it is all up to you.
Attention: Due to sometimes huge selections of customers, make sure you have
enough letter-size paper at hand. Always make sure that you have enough paper
in the printer. Feed the printer with additional paper before it runs out!


* FUNCTION BAR *
F2 Save and return to the menu
F3 Print this letter with the selection of all selected customers
F4 Edit the top box (information about this letter)
F5 Delete this letter
F6 Add a new letter
F7 Skip to previous letter
F8 Skip to next letter
ESC Don't save this letter and return to the menu



* 4-2 LABELS *

Use this program to print out labels to attach to your mail-merge letters. In
case you use envelopes with windows you could adjust the address on the
letters to fit in the window.

The customer selection process is the same as the one for letters. The format
for the labels is letter-size paper with 2 labels in a row and 7 labels in a
column.  Attention: Make sure that you have enough paper in the printer (as
stated on the screen).



* 5-0 EXTRAS MENU *

* 5-1 CASH IN/OUT *

In here you will find it easy to take care of the cash coming in and going
out.  All grosses from the day before will be added automatically. It is easy
to get summaries on any time period you specify.

* FUNCTION BAR *
Page up/down Skips back/forward between the pages
Cursor up/down Skips back/forward one record
Enter Edits the selected record
F1 Shows you the options menu
F2 Returns to the menu
F5 Deletes the selected record
F6 Adds a new record


The option menu gives you the following possibilities:

SEARCH
- By date
- By reference
- By text

FILTERING
- By date (only shows records within the chosen time period)
- By text (only shows records with the chosen text)
- By tax code (only shows records with the chosen tax code)
- By account out (only shows records with the same account number)
- By account in (only shows records with the same account number)
- By cash in (only shows records within the chosen range)
- By cash out (only shows records within the chosen range)

WRITE TO FILE
- Writes all records within the chosen time period to a file which can be read
by your bookkeeping program. The name of the file will be automatically
determined by today's date. The format is YYYYMMDD.DAT. If you want to change
the name of the file you can do so before the saving starts.

SUMMARY BY TIME PERIOD
- sums up cash in and out within the chosen time period

PRINT BY TIME PERIOD
- prints on letter-size paper all records within the chosen time period

CHANGE TAX CODE
- change the tax code and it's attached tax rates



* 5-2 CUSTOMER COUNTING/LISTING ON SCREEN AND PRINTER *

Besides the standardized listing of customers in many programs in the customer
menu you can have a customized listing with this program. The selection is
done with the same customer selection procedure as in the correspondence menu.
Attention: The listed date is not the birthday of the customer, but the date
of the last visit. When printing make sure you have enough letter-size paper
in the printer.



* 5-3 DELETE CUSTOMERS *

With the same customer selection system as in the correspondence menu you can
select a specific group of people to delete (e.g.: customers who haven't
visited for one year).

For security purposes you can still free people from deletion during the
listing or abort any time.

Attention: Even though you can free people from deletion you should use this
program with caution.

* FUNCTION BAR *
Enter  Free the selected customer from deletion
ESC    Abort listing and deletion immediately
Page   Skips to next page of listing
F5     Delete all listed customers
       (except those freed from deletion with <Enter>)



* 5-4 SERVICES *

This program was already discussed in the installation chapter. Please look it
up there.


* 5-5 EMPLOYEES *

This program was already discussed in the installation chapter. Please look it
up there.


* 5-6 SETUP *

Serves to record some important system settings for Super Barber 3.3.
Following are the possible settings:

0 Return to the menu
1 Floppy drive (important for the backups)
2 Select Printer (select the correct printer for your system)
3 Select Colors (select a combination of colors you like)
3 Birthday Range (how many days before or after should you be alarmed for a
  customers birthday?)
4 Letter adjustments (designate the upper and left margin for the name and
  address on letters)
5 Sales Tax (designate the sales tax that is implemented in your services)



* 6-0 END OF DAY MENU *


* 6-1 LISTING OF TODAY'S ENTRIES *

Use this program to list your daily entries (invoices). When listing you see
the names of the customers including product and service totals. In case you
gave a discount to a customer you will see the reduced value.

* FUNCTION BAR *
Cursor up/down Skips to previous/next entry of listing
Page up/down Skips to previous/next page of listing
ENTER Shows all information of selected invoice
ESC Returns to the menu


If you have selected specific information (with <Enter>) you get the following:
- Total amount of this invoice
- Service amount
- Products amount
- Discount (amount and percentage of total amount)
- Coupons deducted
- Debts (new debts of this customer)
- Cash in (what actually was received from the customer)


* FUNCTION BAR *
F3  Skips to previous invoice
F4  Skips to next invoice
ESC Back to the menu



* 6-2 TODAY'S STATISTIC *

Shows you a total of today's entries and invoices. The statistic is available
for the company and each employee individually.


THE FOLLOWING DATA IS AVAILABLE:
- Name of employee ('Total' stands for the company)
- Gross (services and products of this employee)
- Products total (all product sales of this employee)
- Service total (all services sales of this employee)
- Number of products sold
- Number of services
- Minutes served (how many minutes this employee spent on customers today)
- Service factor


* FUNCTION BAR *
F3  Skips to previous employee
F4  Skips to next employee
ESC Back to the menu



* 6-3 PRINT TODAY'S ENTRIES *

Use this program to print out today's entries from the cash register.

THE FOLLOWING ABBREVIATIONS ARE USED:
- SM (= Services Men)
- PM (= Products Men)
- SW (= Service Women)
- PW (= Products Women)


Following the listing of all entries you will find the printout of the daily
statistic:
- Total services
- Total products
- Total discounts
- Total of used coupons
- Total of debts today
- Total of coupons sold
- Total of actual cash coming in today
- Methods of payment



* 6-4 EXIT TO DOS *

Choosing this option quits Super Barber 3.3 and gives control back to the
operating system DOS. All data will be saved on the hard drive. Following
that you will see the help menu.

Those are the options in the help menu:
- A <Enter> Starts Super Barber 3.3
- A INDEX <Enter> Starts Super Barber 3.3 and indexes your data files
- B <Drive Letter:> <Enter> backs up data files



* 7-0 TECHNICAL REQUIREMENTS *

- IBM PC/XT/AT or 100% compatible computer
- 640K RAM
- Hard drive
- One floppy drive
- DOS 3.3 or higher
- Printer
- Cut sheet feeder strongly recommended
- Monitor (B/W or color)
- Keyboard


* 7-1 SCREEN SAVER *

A screen saver is a valuable tool to save your monitor from getting burned-in.
This happens when the same image is displayed for a long period of time. After
that, you will see a 'shadow' of the burned-in image when displaying another.
Super Barber's screen saver can be activated with "Ctrl F10" and used in most
parts of the program. It is recommended that you use it especially in the
menus. Press any key to deactivate the screen saver.