Monster Media 1994 #1/monster.zip/monster/WP/DINFO6.ZIP/1117

Text File | 1993-10-06 | 11KB | 325 lines

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Title:    Creating Booklet Forms
Product:  WordPerfect 5.1 for DOS
Number:   1117-10/93

Creating Booklet Forms
This document details the steps for creating booklet forms using
WordPerfect 5.1 for DOS.

∙    Creating a Labels Paper Size
∙    Typing the Booklet
∙    Paginating the Booklet
∙    Creating a Booklet Macro

Note:
The information contained in this document will only work for
printers that have internal landscape fonts: laser printers,
postscript printers, new deskjets, etc.  If you have a dot matrix
printer or a daisy wheel that does not have internal landscape
fonts, you would have to set a paper size of 11 x 8.5 with a
portrait font.  You would then need to insert the wide side of
the paper into your printer.

Creating a Labels Paper Size
The two examples shown below will only deal with paper sizes
created using an 8.5" x 11" sheet of paper.  Choose the option
that pertains to your particular booklet.

Booklet Page Size 5.5" x 8.5"

1    Create a paper size by pressing Format (Shift+F8), Page (2),
     Paper Size (7), and then Add/Create (2).

You are now at the Format: Paper Type screen.

2    Choose Other (9) and name this new paper type something that
     reminds you of the style: "Booklet" or "Pamphlet" are two
     suggestions.  Then press Enter.

3    Choose Paper Size (1), then Standard Landscape (2).

4    Make sure that the Font Type (3) is set to Landscape.

5    Choose Labels (8), then type Y for Yes.

You are now at the Format: Labels screen.

6    Choose Label Size (1).  Enter 5.5" for the Width and 8.5"
     for the Height.

7    Choose Number of Labels (2).  Enter 2 for the Columns and 1
     for the Rows.

8    Make sure that the settings for Top Left Corner (3) and
     Distance Between Labels (4) are all 0".

9    Choose Label Margins (5).  Enter the desired margins for the
     Left, Right, Top, and Bottom settings.  The smallest margin
     you can set   is .3".  If you try to set your margins
     smaller than this, you will get the message Error: Label
     margins increased due to printer's minimum margins.
     WordPerfect will automatically set your margins to the
     minimum your printer will allow.

If you have set up the booklet size correctly, your Format:
Labels screen will look like this:

Format: Labels

1 -  Label Size
               Width     5.5"
               Height    8.5"
2 -  Number of Labels
               Columns   2
               Rows      1
3 -  Top Left Corner
               Top       0"
               Left      0"
4 -  Distance Between Labels
               Column    0"
               Row       0"
5 -  Label Margins
               Left      .3"
               Right     .3"
               Top       .3"
               Bottom    .3"

10   Press F7 twice to return to the Format: Paper Size/Type
     screen.

11   Make sure that your new paper size is highlighted, then
     choose Select (1) and press F7 to return to your document
     screen.

Booklet Page Size 4.25" x 11"

1    Create a paper size by pressing Format (Shift+F8), Page (2),
     Paper Size (7), and then Add/Create (2).

You are now at the Format: Paper Type screen.

2    Choose Other (9) and name this new paper type something that
     reminds you of the style: "Booklet" or "Pamphlet" are two
     suggestions.  Then press Enter.

3    Make sure that the Paper Size (1) is 8.5" x 11".

4    Make sure that the Font Type (3) is set to Portrait.

5    Choose Labels (8), then type Y for Yes.

You are now at the Format: Labels screen.

6    Choose Label Size (1).  Enter 4.25" for the Width and 11"
     for the Height.

7    Choose Number of Labels (2).  Enter 2 for the Columns and 1
     for the Rows.

8    Make sure that the settings for Top Left Corner (3) and
     Distance Between Labels (4) are all 0".

9    Choose Label Margins (5).  Enter the desired margins for the
     Left, Right, Top, and Bottom settings.  The smallest margin
     you can set   is .3".  If you try to set your margins
     smaller than this, you will get the message Error: Label
     margins increased due to printer's minimum margins.
     WordPerfect will automatically set your margins to the
     minimum your printer will allow.

If you have set up the booklet size correctly, your Format:
Labels screen will look like this:

Format: Labels

1 -  Label Size
               Width     4.25"
               Height    11"
2 -  Number of Labels
               Columns   2
               Rows      1
3 -  Top Left Corner
               Top       0"
               Left      0"
4 -  Distance Between Labels
               Column    0"
               Row       0"
5 -  Label Margins
               Left      .3"
               Right     .3"
               Top       .3"
               Bottom    .3"

10   Press F7 twice to return to the Format: Paper Size/Type
     screen.

11   Make sure that your new paper size is highlighted, then
     choose Select (1) and press F7 to return to your document
     screen.

Labels are used to create booklets so that each "label" or page
can moved and given a page number.  Although there are two labels
printed on each sheet of paper, each label is considered to be an
independent page.

Typing The Booklet

1    After you have selected the Labels Paper Size, it should be
     the first code at the top of the document.  If you want to
     use a Page Numbering code, insert it at this point.  If you
     do not insert the Page Numbering   code now, adding the page
     numbers later may cause problems.  Also at this point, make
     sure that the Initial Base Font is the font you want for
     your page numbers.  Press Format (Shift-F8), Document (3),
     and then Initial Base Font (3) to verify the selected font.

2    Begin typing the text for your entire booklet.  Let
     WordPerfect add Soft Page Breaks [SPg] as you type.  When
     you have finished typing, go to the top of the document and
     insert Hard Page Breaks (Ctrl-Enter) between each page,
     replacing the Soft Page Breaks.  You may end a page before
     the Soft Page Break if you prefer.  You must put Hard Page
     Breaks in properly.  If you add  your page numbers after you
     have typed in your text, you will need to go back and redo
     the Hard Page Breaks.  You also need to insert a Hard Page
     Break at the end of your document so that it will paginate
     correctly.

3    Save your document by pressing F10 before you move on to the
     next section.

Paginating the Booklet
Pagination is an important part of the process of making a
booklet.  You first need to determine which pages or "labels"
should be printed next to each other for the complete booklet to
print correctly.

Here is an example of a 12-page document in the correct order
needed to print side by side, back and front, so that it will be
correct when folded.

Pages: 12 and 1,  2 and 11,  10 and 3,  4 and 9,  8 and 5,  6 and
7

Note: All even pages are first, and all odd pages are second.

When the booklet is finished, pages 12 and 1 will be printed on
the same sheet of paper as 2 and 11, then the next sheet of paper
will have 10 and 3 on one side, 4 and 9 on the other.  The last
sheet will have pages 8 and 5 on one side, and 6 and 7 on the
other side.

To Paginate the Booklet:
1    Count the number of pages in the booklet.  The total number
     of pages must be a number divisible by 4 since each sheet of
     paper can contain 4 booklet pages (2 on each side).

2    Divide the total number of pages by 4.  This will tell you
     how many single sheets of paper it will take to print the
     finished booklet.

Note:
If you cannot divide the number of pages evenly by 4, you will
have extra blank pages.  Simply make sure that you figure those
in   your page count.

3    Using the number you just calculated, take that many sheets
     of scrap paper and fold them the way you will fold your
     booklet.

4    Place this scrap paper booklet before you on the desk with
     the cover face up.  Number the pages as you would read them:
     on the first page write a "1", put a "2" on the back, and a
     "3" on the next page.  Keep turning the pages and numbering
     them consecutively until you have gone through the entire
     booklet.

In this example, there are 12 pages in the booklet.  When you
unfold the scrap paper booklet, you will be able to see which
pages print side-by-side and which pages should be on the front
and back of each sheet of paper when you print them.  Save this
scrap paper booklet because it has the information you will need
when it comes time to paginate and print.

5    For a single page "program", one sheet would have pages 4
     and 1 on one side, and pages 2 and 3 on the other.

Creating a Booklet Macro
The following macro will help you organize your booklet's pages
in the correct order.  This macro will remain the same,
regardless of the number of pages in your booklet.

Creating the Macro
1    Press Home, Macro Define (Ctrl-F10).

2    Name the macro Booklet, and press Enter.
3    Type the macro description Blocks and copies text for
     booklet and press Enter.

You are now in the Macro Edit window.

4    Press Right Arrow to move the cursor to the right of the
     {DISPLAY OFF} command.

5    Press Enter to move the cursor down to the second line, and
     then add the commands in the order they are shown below:

{DISPLAY OFF}
{Switch}{Format}2646{Exit}{Switch}
{LABEL}top~
{Home}{Home}{Up}
{TEXT}1~Page Number? ~{Goto}{VARIABLE}1~
{Enter}{Block}{PageDown}{Left}
{Move}12{Switch}{Enter}
{Format}261{VARIABLE}1~{Enter}{Exit}
{Home}{Home}{Down}{HPg}{Switch}
{Go}top~

Running the Macro
Before running this macro you need to have your completed
document on the Doc 1 screen.

1    Press Switch (Shift+F3) to go to the Doc 2 screen.

2    Press Format (Shift+F8), then Page (2), and Paper Size (7).

3    Select the label paper size you just created.

4    Press Switch (Shift+F3) to go to Doc 1, and run the BOOKLET
     macro: press Alt+F10, type BOOKLET, then press Enter.

5    Type the first page number as prompted by the macro.  It
     should be the last page in your document.  In this example
     of a 12-page document, type 12.

6    Press Enter.  The macro will continue to prompt you for page
     numbers.  Enter them in the order you determined earlier
     with the scrap paper booklet.

7    Press Cancel (F1) to quit the macro when you have entered
     all of your page numbers.  Your document appears on the Doc
     2 screen in the correct printing order.  It is now ready for
     printing.

See Also
∙    Paper Size/Type in the WordPerfect 5.1 for DOS reference
     manual
∙    Macros, Macro Editor in the WordPerfect 5.1 for DOS
     reference manual for information on entering macros





WordPerfect Corporation 1993

WordPerfect Corporation
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