Monster Media 1994 #1

home *** CD-ROM | disk | FTP | other *** search

/ Monster Media 1994 #1 / monster.zip / monster / PERSONAL / WJ11.ZIP / WJ.DOC < prev next >

Wrap

Text File | 1994-01-10 | 73KB | 2,100 lines

WordJournal Journal Management Software version 1.1 USER MANUAL Copyright (C) 1993-1994 The Software Cobbler P.O. Box 5743, Auburn, CA 95604 (916) 878-6062 WordJournal 1.1 User Manual Product names mentioned in this manual are trademarks or trade names of their respective manufacturers. LIABILITY DISCLAIMER WORDJOURNAL IS DISTRIBUTED "AS-IS." THE SOFTWARE COBBLER MAKES NO WARRANTIES WHATSOEVER, EITHER EXPRESS OR IMPLIED AS TO THE MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE WITH RESPECT TO THE PRODUCT. IN NO EVENT WILL THE SOFTWARE COBBLER BE LIABLE FOR ANY DAMAGES, INCIDENTAL OR CONSEQUENTIAL (INCLUDING BUT NOT LIMITED TO, LOSS OF DATA, LOSS OF PROFITS, AND DAMAGE TO OTHER SOFTWARE), ARISING FROM THE USE OF THIS PRODUCT EVEN IF THE SOFTWARE COBBLER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. LICENSE STATEMENT WordJournal is a "shareware" program. It is not public domain or free software. The software and accompanying documentation are copyrighted products of The Software Cobbler protected under United States copyright law and international treaty provisions. WordJournal is provided free of charge for evaluation. You are granted a limited license to use it for a trial period of 30 days to determine whether or not it meets your needs. At the end of the trial period, if you find WordJournal useful, you are required to make a registration payment to The Software Cobbler. Use of unregistered software beyond the trial period is prohibited. You are encouraged to make copies to give to friends for their evaluation. WordJournal must be copied unmodified and cannot be distributed as part of another product. If you zip the WordJournal files for uploading to a bulletin board, be sure to include all of the files listed on page 1 of this manual. Name the zip file WJ11.ZIP to distinguish it from other versions. DEFINITION OF SHAREWARE Shareware distribution gives users a chance to try software before buying it. If you try a Shareware program and continue using it, you are expected to register. Individual programs differ on details -- some request registration while others require it, some specify a maximum trial period. With registration, you get anything from the simple right to continue using the software to an updated program with printed manual. Copyright laws apply to both Shareware and commercial software, and the copyright holder retains all rights, with a few specific exceptions as stated below. Shareware authors are accomplished programmers, just like commercial authors, and the programs are of Copyright (C) 1993-1994 The Software Cobbler - i WordJournal 1.1 User Manual comparable quality. (In both cases, there are good programs and bad ones!) The main difference is in the method of distribution. The author specifically grants the right to copy and distribute the software, either to all and sundry or to a specific group. For example, some authors require written permission before a commercial disk vendor may copy their Shareware. Shareware is a distribution method, not a type of software. You should find software that suits your needs and pocketbook, whether it's commercial or Shareware. The Shareware system makes fitting your needs easier, because you can try before you buy. And because the overhead is low, prices are low also. Shareware has the ultimate money-back guarantee -- if you don't use the product, you don't pay for it. REGISTRATION INFORMATION The basic registration fee is $20 and licenses the use of the software on not more than one computer at any one time. The registration fee includes: a registered copy of the software that doesn't include the opening registration reminder screen or the "Register" menu, a printed manual, notification of and discounts on new releases when they are available, and telephone support when needed. Payment can be made by personal check, money order, VISA, MasterCard or American Express. For $35, a more advanced version is available called WordJournal EX, additional features include: 1. Global text search, finds and tags entries with specified text. 2. ASCII text file Import and Export 3. Batch printing of entries in a specified date range, all entries or tagged entries only. Printing may include entry dates, times and comments depending on user specification. WordJournal can print a registration form for you. Choose "Print Form" from the Register menu. The Print Form dialog box will also print a pre-addressed envelope. All you will need to do is fill out the registration form, fold the paper, tape it, write your return address and add a stamp. The registration form can also be found in the REGISTER.DOC file. It can be printed easily from the DOS command prompt as follows: C:\WJ> PRINT REGISTER.DOC Copyright (C) 1993-1994 The Software Cobbler - ii WordJournal 1.1 User Manual DISTRIBUTION LICENSING Anyone wishing to distribute copies of WordJournal for a fee must obtain written permission from The Software Cobbler unless they are recognized by the Association of Shareware Professionals as adhering to its guidelines for shareware distributors. In any case, The Software Cobbler must still be advised so that the distributor can be kept up-to-date with the latest version of WordJournal. Anyone distributing copies of WordJournal without permission is guilty of copyright violation. Permission is easy to get. Mail or FAX the following terms of distribution signed to: The Software Cobbler P.O. Box 5743 Auburn, CA 95604 Phone: (916) 878-6062 FAX: (916) 878-7436 TERMS OF DISTRIBUTION OF WordJournal The distributor's catalog or other listing must state that fees paid to obtain a copy of the software do not buy the software and that after a trial period, registration with the author is required. All copies distributed will be from the copy sent with the statement of permission from The Software Cobbler and shall be unmodified. Company name: ___________________________________________________ Representative: ___________________________________________________ Address: ___________________________________________________ ___________________________________________________ ___________________________________________________ Phone: _________________________ Signed: ________________________________ Date: ___________ Copyright (C) 1993-1994 The Software Cobbler - iii WordJournal 1.1 User Manual Table of Contents LIABILITY DISCLAIMER.............................................i LICENSE STATEMENT................................................i DEFINITION OF SHAREWARE..........................................i REGISTRATION INFORMATION.........................................ii DISTRIBUTION LICENSING...........................................iii TERMS OF DISTRIBUTION OF WordJournal.............................iii INTRODUCTION.....................................................1 Welcome.....................................................1 Program files...............................................1 Hardware Requirements.......................................1 Support.....................................................2 Before You Begin............................................2 How to use this manual......................................2 Conventions............................................3 GETTING STARTED..................................................4 Installation................................................4 The DOS search path....................................4 Manual Installation....................................4 Installation utility acknowledgment....................4 Program Basics..............................................5 Using a mouse..........................................5 The user interface.....................................5 The help system........................................9 Tutorial....................................................10 Introduction...........................................10 Starting the program...................................10 Quitting the program...................................10 Opening a journal......................................10 Entering the owner's name..............................11 Password protection....................................11 Making entries.........................................12 Adding comments........................................12 Viewing entries and browsing...........................13 Closing a journal......................................13 FURTHER REFERENCE................................................14 Command line options........................................14 Opening a journal when you start the program...........14 The new entry switch...................................14 The File Manager (Tree)....................................14 Maneuvering around the file manager....................15 Making a new subdirectory..............................15 Changing the drive.....................................16 Changing the file spec.................................16 Opening an existing journal............................17 Creating a new journal.................................17 The Journal Directory.......................................17 Adding/Changing comments...............................17 Deleting an entry......................................18 Selecting the time format..............................18 The Entry Editor............................................18 Word wrap..............................................19 Insert/Overwrite modes.................................19 Copyright (C) 1993-1994 The Software Cobbler - iv WordJournal 1.1 User Manual The mouse..............................................19 Control keys...........................................19 Setting the tab size...................................21 Covering the screen....................................21 Saving an entry........................................21 Closing the editor.....................................21 Printing entries............................................22 Setting the margins and page length....................22 Resetting and synchronizing the printer................22 The Options menu............................................23 Setting the date and time..............................23 The screen blanker.....................................23 The default path.......................................24 The default extension..................................24 Color scheme...........................................24 INDEX............................................................26 Copyright (C) 1993-1994 The Software Cobbler - v WordJournal 1.1 User Manual INTRODUCTION WELCOME Thank you for selecting WordJournal, one of the best and easiest to use journal management programs available. Whether you want to keep a personal journal, research notes or meeting minutes, WordJournal is for you. Any individual or group that needs to keep a log of text entries for any purpose can use WordJournal. Password protection and automatic encryption keep entries completely private. WordJournal allows you to keep as many separate journals as disk space will allow. Everyone who uses the computer, every member of your family or associate at work, can have their own journal separate from all the others. With WordJournal, entries are maintained separately yet grouped into a single file called a journal. Each journal maintains it's own directory displaying the date, time and an optional descriptive comment for each entry. PROGRAM FILES Seven files are on the WordJournal distribution disk: INSTALL.EXE The installation program INSTALL.CFG The installation configuration file WJ.EXE The WordJournal program itself WJ.HLP The context sensitive help text WJ.DOC The user manual for WordJournal REGISTER.DOC The registration form README.TXT Introductory information One file is created automatically by WordJournal when you run the program: WJ.CFG Contains program configuration information. This file can be deleted at any time and WordJournal will recreate it. The only loss will be some of the custom settings found in the Options menu. HARDWARE REQUIREMENTS To ensure that WordJournal will run on your computer, take a moment to be sure your system meets these minimum requirements. - 100% IBM compatible computer Copyright (C) 1993-1994 The Software Cobbler - 1 WordJournal 1.1 User Manual - 512K RAM minimum - DOS version 3.3 or higher - Hard drive recommended but not required - Microsoft compatible mouse recommended not required SUPPORT We have tried to make WordJournal as easy to use and bug free as possible. Nothing is perfect though and there may be times when you need help. You can call our customer support line at (916) 878-6062. Man power is limited, so you may have to leave a number where you can be reached. You can reach us by mail also. Our address is: The Software Cobbler P.O. Box 5743 Auburn, CA 95604 Before you call or write, be sure to know what kind of computer you have and the DOS version you are running. If you are calling because you are having trouble with the software, you should be able to tell us where you are having trouble and how to recreate it so that we can be of the greatest help possible. BEFORE YOU BEGIN This manual assumes an understanding of how to use your computer and of basic DOS concepts such as directory paths, file names and file extensions. If you do not understand these topics, consult your DOS manual or other reference book or even a friend for help. If you have a comprehension of these topics it will make using this and any software a more pleasant experience. HOW TO USE THIS MANUAL This manual is designed as a tutorial and reference and is divided into sections. The Getting Started section includes the installation procedure, a description of the elements of the user interface and a program tutorial. The tutorial leads you through the basics of creating and using a journal. The Further Reference section provides detailed explanations of program features not covered in the tutorial. Copyright (C) 1993-1994 The Software Cobbler - 2 WordJournal 1.1 User Manual Use the table of contents to locate a major topic and the index to find a specific reference. Some of the subjects covered in the tutorial are not repeated in the further reference section. Keep this in mind when looking for a subject in the table of contents. Note: If you are an advanced user you may choose to skip the tutorial. We recommend however, that everyone follow the tutorial to discover the basics quickly and then use the reference section to learn the other features. Conventions To help you read this book, here are a few of the notations used. Square brackets denote a key on the keyboard such as: [ENTER] is the enter key. [ALT][F] is the key combination of the ALT key and the 'F' key. Copyright (C) 1993-1994 The Software Cobbler - 3 WordJournal 1.1 User Manual GETTING STARTED INSTALLATION The installation program will copy all of the files for WordJournal to your hard drive into the sub directory you specify. If the sub directory doesn't exist, it will be created. After installation you will be given the option to print the program documentation. 1. Insert the installation disk into a floppy drive. Install will work from any drive, this example uses drive A. Substitute the drive you are using for A:. 2. From the DOS prompt type the following and press [ENTER]: A:INSTALL 3. Follow the directions on the screen. The DOS search path DOS uses the PATH in the AUTOEXEC.BAT file to locate program files. When you instruct DOS to run a program it first looks in the current directory. If the program isn't found there, DOS searches the directories in the PATH. This allows programs to be run from anywhere in DOS. Install will ask if you want the directory where you installed WordJournal added to your path. If you answer yes, the path that you installed WordJournal into will be added to the DOS search path in your AUTOEXEC.BAT file. Manual Installation You can install WordJournal manually by copying the program files to any subdirectory. Install doesn't do anything special to the files to prepare them for use. Installation utility acknowledgment First Impression, the installation program used by The Software Cobbler, was written by Lincoln Beach software, which reserves all copyright protection worldwide. For more information about First Impression, write Copyright (C) 1993-1994 The Software Cobbler - 4 WordJournal 1.1 User Manual Lincoln Beach Software at P.O. Box 1554, Ballwin, MO 63022 or dial 314-227-2431. They may also be reached on Compuserve at 700,630. PROGRAM BASICS Using a mouse If you have a Microsoft compatible mouse, you can use it to simplify getting around in WordJournal. . . If your mouse is installed properly, a rectangle the size of one character will be on the screen. This rectangle is called the mouse pointer and will move when you roll the mouse around the desktop. You can use the mouse to make selections and carry out commands by moving the mouse pointer over a selection label, control button or list item and pressing the left mouse button. Using the mouse as opposed to the keyboard to operate a control is called clicking on the control. Most mouse operations require a single press (click) of the left button. Some functions however, require a double click. A double click is two rapid clicks in succession. A double click is often used to activate a selection whereas a single click is used to highlight it. An example is the directory in WordJournal. If you click on an entry in the directory, the highlight bar is moved to that selection. But, if you double click on an entry then the entry viewer will be opened and the entry displayed the same as selecting the view button. The user interface WordJournal was designed with a user interface familiar to most computer users. If you have any experience with pulldown menus and dialog boxes you will be right at home using WordJournal. If however, you need help with operating the program, following is an overview of the components you'll find in the program and how to use them. Hot key A hot key is a letter in a label such as a button or menu selection that is highlighted or underlined. Hot keys indicate the letter that if pressed on the keyboard will carry out the function associated with that label. Sometimes it is necessary to press the [ALT] key along with the hot key to activate it. For example, if you are in an input field in a dialog box and wish to select a button with the hot key, you must press the hot key in combination with the [ALT] key. This is Copyright (C) 1993-1994 The Software Cobbler - 5 WordJournal 1.1 User Manual because if you pressed the hot key alone, the character would end up in the input field because the software has no way of knowing if you are typing information or requesting a hot key. Menu bar The menu bar is the line at the top of the screen. It displays the heading labels for the available pulldown menus. Select pulldown menus by using the mouse or hot key for the menu you want. The menu bar also displays the states of the toggle keys. The toggle keys are the CAPS LOCK, NUM LOCK and SCROLL LOCK keys. The state of these keys is displayed on the far right side of the menu bar. To indicate the state of each key, an abbreviation is displayed. i.e. CAPS indicates that the CAPS LOCK key is on. Pulldown menus A pulldown menu is a screen window with selections corresponding to various program operations that can be executed. There is a highlighted bar in each menu that can be moved from selection to selection with the arrow keys. To execute a menu selection, move the highlight bar to the desired selection and press [ENTER]. You can also use the mouse or hot key to make a menu selection. Some menu selections are not available in certain sections of the program and are disabled for that section. Disabled selections are displayed dimmer than the rest and have no hot key highlighted. If a menu selection has an ellipsis(...) after it, then further input is required to carry out the operation and a dialog box will be opened. If no ellipsis follows a menu selection then the operation is immediate. Title/Clock bar The title/clock bar is the line at the bottom of the screen. It displays the program title on the left side and the current date and time on the right side. Help bar The help bar is located just above the title/clock bar. It displays messages and available function keys that change depending on what part of the program is active. The help bar is mouse aware. If you put the mouse pointer over a function key description in the help bar and press the left mouse button, that command will be carried out. Copyright (C) 1993-1994 The Software Cobbler - 6 WordJournal 1.1 User Manual Dialog boxes A dialog box is a window which displays a message and requests input. The elements of a dialog box consist of input fields, radio buttons and check boxes. Some dialog boxes change program settings such as the clock, while others control tasks such as opening a journal. Keyboard activity applies to the currently focused area of a dialog box. The focus can be on only one element at any given time. Focus is indicated by a cursor in an input field or a highlighted button. The focus is moved through a dialog box with the [TAB] key. The mouse can be used to move the focus to an input field or to "push" a button while in an input field. While the focus is in an input field you must use the [ALT] key to access button hot keys. This is because the software cannot distinguish between what you are typing into the field and a hot key. If you move the focus to a button you can access any button in the dialog box by pressing a hot key without the [ALT] button. When a dialog box is displayed it takes all of the attention from the rest of the program. This means that you cannot access controls outside the dialog box until you close the dialog box. For example, if you open the change owner dialog box while in the journal directory then you cannot access a button at the bottom of the directory until the dialog box is closed. Settings changed and data entered into a dialog box will only become effective if the OK or other operational button is selected. Selecting the Cancel button or [ESC] on the keyboard will throw out any changes you have made. Buttons Buttons are rectangles that contain a short label and have a shadow to give a three dimensional look. A button will carry out the operation indicated by its label. You can use the mouse or hot key to select a button. Or, you can press the [TAB] key until the desired button is highlighted then press [ENTER] or [SPACE]. Check boxes Check boxes are one character spaces enclosed by square brackets. They are used in dialog boxes to select options from a list. A check mark in the brackets indicates a selected option. Choose options by selecting the button corresponding to the desired check box. Copyright (C) 1993-1994 The Software Cobbler - 7 WordJournal 1.1 User Manual Radio buttons A radio button is similar to a check box except that parenthesis are used instead of square brackets. Another difference is that only one radio button in a group is aloud to be selected at a time like a radio or television tuner can only select one station at a time. Input fields An input field is a rectangular screen area with a cursor where text or data may be entered. Input fields usually have a label above or to the left of them to describe the information they contain. Sometimes input fields have default information in them when they appear. The default information is displayed highlighted and is volatile. Volatile text is called such because it will vanish when you begin typing. You may accept the default text or data by not changing it before leaving the dialog box. If you want to use the default text but would like to change it in some way, you can make it non-volatile by pressing an arrow key. You can then edit it any way you want. Insert/Overwrite modes Like the editor, an input field has two modes, insert and overwrite. Insert mode is indicated by an underline cursor and overwrite mode is indicated by a block cursor. In insert mode, characters typed at the keyboard are inserted into the text in the field. Any characters from the cursor to the right are pushed right one space to make room for the new character. In over write mode, typed characters are written over the character at the cursor, replacing the text in the field. To change modes, press the [INS] or the [INSERT] key on the keyboard. The [INS] key is usually a combination key that also acts as the number zero on the numeric keypad. Make sure the keypad is not in numlock mode before pressing [INS]. Scroll bars Scroll bars are displayed on the right side of some windows. A scroll bar has an arrow at the top and bottom and an "elevator" that slides up and down in between. The "elevator" indicates the relative position of the cursor or highlight bar within the text or list displayed in the window. The cursor can be moved through the text one line at a time with the mouse by clicking on the up or down arrow of the scroll Copyright (C) 1993-1994 The Software Cobbler - 8 WordJournal 1.1 User Manual bar. To page through text or a list, click on scroll bar above or below the "elevator". The help system WordJournal has a context sensitive help system. That means help is available anywhere in the program and the help given is specific to the user's current location in the program. To get help anywhere in the program, press the [F1] key or place the mouse pointer over the 'F1 Help' label in the help bar and press the left button. A window will appear with text describing the currently active section of the program. To close the help window, press the [ESC] key. Copyright (C) 1993-1994 The Software Cobbler - 9 WordJournal 1.1 User Manual TUTORIAL Introduction This tutorial will take you through the steps of starting and quitting the program, creating and opening a journal, making entries, browsing, and closing a journal. More detailed information on some of the subjects in the tutorial and other features are found in the further reference section. Starting the program If you added the WordJournal sub directory to the DOS search path, you can start WordJournal from any directory. Just type WJ at the command line and press [ENTER]: C:> WJ If the DOS search path does not contain the WordJournal directory, then you will need to change to it first: C:\> CD \WJ Then start the program: C:\WJ> WJ Quitting the program You can quit WordJournal from almost anywhere in the program by pressing [ALT][X]. The exception is in some dialog boxes. If [ALT][X] doesn't work, press [ESC] to close the current dialog box and try [ALT][X] again. Another way is to select the Exit option from the File menu. If you have any unsaved work, you will be given the option to save it before the program ends. Opening a journal Before you can make entries in a journal you must first open a journal. To open a journal, select the Open Journal... option from the File menu. The Open Journal dialog box will appear in the center of the screen. Type the file name of the journal you want to open into the input field and select the Open button. Copyright (C) 1993-1994 The Software Cobbler - 10 WordJournal 1.1 User Manual The Tree button will open the File Manager. See the further reference section for more detail. If this is a new journal, a window will appear informing you that the file you requested does not exist and offering you the option of creating it or reentering the journal name if you made a mistake. To create a new journal, select the Create button or press [C] on the keyboard. You will see a brief message that a journal is being created. Then, the journal header and directory will be displayed. The journal header shows the file name of the journal, the owner of this particular journal and the number of entries in the journal. There should be no owner and zero entries for a new journal. Below the header is the journal directory. The directory displays a table of contents of your journal, showing the date, time and descriptive comment for the entries in the journal. For a new journal, the words "No Entries" will be displayed in the directory. Entering the owner's name The journal header displays the owner or user of the journal. For a new journal there is no owner displayed. To change the owner, select the Change Owner... option from the Journal menu. Type your name and select the OK button. The name you typed will appear in the journal header. Password protection If you would like to keep others from reading your journal, you can add, change and remove password protection anytime. To add or change a password for your journal select the Change Password... option from the Journal menu. If you are changing a password you will be asked to enter the old password to verify that you are authorized to make changes. Type the old password into the Old Password: field and press [ENTER]. If you want no password, just press [ENTER] at the New Password and Verify Password fields. To add a new password, type a password into the New Password: field and press [ENTER]. Asterisks will be displayed in place of the characters you type to prevent others from reading your password. A password can be from one to eight characters long and may contain any Copyright (C) 1993-1994 The Software Cobbler - 11 WordJournal 1.1 User Manual character that you can type from the keyboard. There is no difference however, between upper and lower case letters. The cursor will move to the verify password field, you must reenter the password to verify that you didn't make a mistake. DO NOT FORGET YOUR PASSWORD Write it down in a safe place or commit it to memory, if you can trust yourself. If you forget your password, there will be no way to open your journal again without it. Making entries Now you are ready to make an entry in your journal. From the buttons along the bottom of the directory, select the New Entry button with the mouse or by pressing [N]. The entry editor window will open and cover the directory. The blinking cursor in the upper left hand corner of the window indicates that you may start typing an entry. While you are in the entry editor you may hide the screen from prying eyes by pressing [F10]. Try it now. Press any key to uncover the editor. If you added a password, it will be required to uncover the editor. After you finish typing your entry, save it by pressing [F2]. A dialog box will appear asking you to date the entry. The default date and time supplied are those for right now and the OK button is already highlighted. Press [ENTER] to select OK. Then close the entry editor by pressing [ESC] or [F5] to return to the directory. Adding comments The directory now shows the time and date of the entry you just completed, but is missing a descriptive comment to make the directory information more meaningful. To add a comment, move the highlight bar to the directory entry for which you want to add a comment and select the Comment button from the bottom of the directory. In this case there is only one entry in our directory so just select the Comment button. The Change Comment dialog box will appear with a field for typing a comment into. Type a comment you want to appear in the directory and then select the OK button. The new comment will appear in the directory after the date and time. Take a moment now to make at least one more entry in your journal so that you can practice browsing through entries in the next section. Copyright (C) 1993-1994 The Software Cobbler - 12 WordJournal 1.1 User Manual Viewing entries and browsing You can view any entry in your journal by double clicking on the desired entry, or by moving the highlight bar to the desired entry and pressing [ENTER] or selecting the View/Browse button. When you are viewing an entry, the entry editor is in view mode. In view mode you will notice that there is no cursor so you can not make any changes to the entry you are viewing. You may wish to view several consecutive entries in succession without returning to the directory. WordJournal will allow you to browse through your entries while in view mode by pressing [SHIFT][PGUP] or [SHIFT][PGDN] to jump to the preceding or following entry. When you finish browsing and return to the directory, the entry last viewed will be highlighted. Changing an entry If you want to make changes or add to the entry you are viewing, press the [F3] key to go into edit mode. After you have finished making changes to an entry, press [F2] to save the changes. Closing a journal After you have finished working with your journal it is good idea to close it before turning off the computer. This will ensure that the journal file on disk is properly updated with any changes that you may have made. To close a journal you must be in the journal directory. If you are writing or viewing an entry, return to the directory by pressing [ESC] or [F5] and answer any prompts that you see such as one asking if you want to save your changes. From the directory, open the File menu and select the Close Journal option. The journal header and directory will disappear indicating that the journal is closed. Copyright (C) 1993-1994 The Software Cobbler - 13 WordJournal 1.1 User Manual FURTHER REFERENCE COMMAND LINE OPTIONS Opening a journal when you start the program A journal can be opened automatically when WordJournal is started by including it on the command line. This is useful if you are using a menu program. You can set the menu to open WordJournal and go directly to your journal with one keystroke. The following would be the command that you would set up your menu to issue when starting WordJournal. To open a journal automatically, leave a space then type the name of an existing journal on the command line after WJ: C:\> WJ MYJRN When the program starts it will open the requested journal and go directly to the journal directory. If you don't specify a path, WordJournal will look in the default path first then in the current directory to find the journal requested. If it cannot be found, a message will be displayed telling you that it doesn't understand what you want. Just clear the message by pressing [ENTER] or clicking the OK button. The new entry switch To save even more time you can add a switch to the command line that will cause the new entry editor to be started ready for you to type an entry. After the journal name on the command line, leave a space and then type /n: C:\WJ>WJ MYJRN /n In this example, the journal MYJRN will be opened and the entry editor will be ready for a new entry to be typed. THE FILE MANAGER (TREE) The file manager is available through the Open Journal dialog box by selecting the Tree button. Copyright (C) 1993-1994 The Software Cobbler - 14 WordJournal 1.1 User Manual The file manager makes working with the sub directories on your hard drive easier. The file manager has within it a tree window which displays a diagram of the directory structure of the selected disk. And, a file window which displays a list of the files in the currently highlighted sub directory. Above the tree and file windows is the current path window. It displays the full path of the currently highlighted sub directory. Note: If the full path is too long it is displayed in short hand. In shorthand notation, directory names in the path are replaced with double periods beginning with the directory just after the root until there is enough room to display full directory names. For example, The full path: C:\WJ\JOURNALS\PERSONAL\FAMILY Is written in short hand as: C:\..\..\PERSONAL\FAMILY Below the tree and file windows are several buttons used to perform various operations. Before the file manager is displayed, the hard drive is searched for any files with the default extension. Any sub directory where files are found will be highlighted in the tree and the files listed. The file manager will automatically select the first sub directory in which it found a file with the default extension and display all of the files for you. Maneuvering around the file manager Use the [TAB] key or mouse to change the focus from section to section in the file manager. The focus indicates which section is currently active and taking input from the keyboard. The file and tree windows are focused when their border changes to a highlighted double line. The buttons are focused when one of them is highlighted. The directory tree and file windows can be traversed several ways. The [UP] and [DOWN] arrows will move one line at a time and the [PGUP] and [PGDN] keys will move one screen full at a time. To move to the top or bottom of the tree or file list, press [CTRL][PGUP] or [CTRL][PGDN]. You can use the mouse to jump to a file in the list or a sub directory in the tree. The scroll bars are of course mouse sensitive too. Making a new subdirectory If you need a new subdirectory for your journal, you can add one. Copyright (C) 1993-1994 The Software Cobbler - 15 WordJournal 1.1 User Manual Move the tree highlight to the directory under which you want to create a sub directory. Select the Make Directory button to open the dialog box. Type the name of the new sub directory and select OK. If the operation was successful the tree will be redisplayed with the highlight bar on the new directory. Changing the drive The directory tree window only displays the directory structure for one drive at a time. To change to another drive, select the Drive button at the bottom of the window. When the dialog box opens press the key corresponding to the drive you want. The directory structure of the new drive will be read and the new tree displayed. If you specify a non existent drive, the tree will remain for the current drive. Changing the file spec The tree finds and displays files based on a file specification. A file specification (file spec) is a template that describes what files to display. In a file spec, wildcards are used to describe different file name patterns as follows: Use asterisk * to indicate a sequence of any characters. Use question mark ? to indicate any single character. Example: *.* Represents any filename with any extension *.TXT Represents any filename with the extension TXT MYFILE?.* Represents all filenames starting with MYFILE with any character in the seventh position and with any extension. Almost any combination is possible, see your DOS manual for further explanation. The default file spec finds all file names with the default extension that you set in the options menu. If you never changed it, the default extension is .JRN. So the default file spec would be *.JRN To change the file spec, select the SPEC button at the bottom of the file manager. A dialog box will open. Type the file spec you want and select OK. The file manager will search for matching files and display any that are found. Copyright (C) 1993-1994 The Software Cobbler - 16 WordJournal 1.1 User Manual Opening an existing journal To open an existing journal, simply highlight it in the file list section and press [ENTER]. Or, double click on a journal in the list to open it. When a journal is opened, the file manager will close and the header and directory of the journal will be displayed. Creating a new journal To create a new journal, highlight the directory where you want the new journal located and select the Create Journal button. A dialog box will open requesting a name for the new journal. The path that will be used as default is displayed below the input field. If you want to use a different path you can override the default by entering a path with the journal name. After you have entered the name of the journal you want to create, select OK. A message will be displayed telling you that a journal is being created. Then, the header and directory of the new journal will be displayed. THE JOURNAL DIRECTORY When a journal is open there is a directory displayed for that journal. The directory is the table of contents for a journal. It lists all of the entries, displaying the date, time and a descriptive comment for each entry. All of the entries are displayed in chronological order. there are control buttons at the bottom of the directory window. These buttons allow various operations to be performed including writing, viewing, and deleting entries as well as adding and changing comments. There is a highlight bar in the directory window that can be moved through the entries with the arrow keys or scroll bar. Every operation, except making a new entry, acts on the entry currently highlighted in the directory. Adding/Changing comments To add or change a comment, move the highlight bar to the directory entry for which you want to edit the comment and select the Comment button from the bottom of the directory. The Change Comment dialog box will appear with a field for typing a comment into. Copyright (C) 1993-1994 The Software Cobbler - 17 WordJournal 1.1 User Manual Type a comment you want to appear in the directory and then select the OK button. The new comment will appear in the directory after the date and time. Deleting an entry Entries may be deleted from the journal by moving the highlight to the desired entry in the directory and selecting the Delete Entry button or the [DEL] key on the keyboard. As a safety precaution, a message window will open asking you to confirm the deletion. Select Delete to carry out the deletion, or Cancel to abort the deletion. Selecting the time format The time displayed for each entry in the journal directory can be shown in 24 hour(military) style or standard 12 hour(AM/PM) style. To select the time format you want, open the Journal menu and select the Time format... option. A dialog box will open with two radio buttons for selecting one or the other format. Choose the format you want and select the OK button. When the dialog box closes, the entries in the directory will be redisplayed in the selected format. The time format setting also affects the printed output. When the time is printed for an entry, it will be printed in same format as shown in the directory. THE ENTRY EDITOR The entry editor in WordJournal is the word processor for writing and viewing entries. The editor has two modes of operation. Edit mode and View mode. Edit mode allows text to be entered and changes to be made. View mode is used to view old entries and protects them from inadvertent changes. You can tell which mode the editor is in by the presence or absence of a blinking cursor and the row and column indicators at the bottom of the window. The presence of these items indicates edit mode. While in view mode, you can change to edit mode to make changes by pressing [F3]. Copyright (C) 1993-1994 The Software Cobbler - 18 WordJournal 1.1 User Manual Word wrap The entry editor works like most word processors. Text is entered by continuously typing without pressing the [ENTER] key until the end of a paragraph is reached. When you reach the end of a line, words that won't fit will be automatically wrapped to the next line. Pressing the [ENTER] key will insert a hard carriage return into the text. A hard return marks the end of a paragraph. Any time you insert text into the middle of a paragraph, the rest of the lines in that paragraph will be word wrapped to adjust for the new text. When a hard return is reached, the word wrapping stops. If the last word of a paragraph is wrapped to the next line, the following paragraph is moved down a line to make room. Insert/Overwrite modes The editor has two editing modes, insert and overwrite. Insert mode is indicated by an underline cursor and overwrite mode is indicated by a block cursor. In insert mode, characters typed at the keyboard are inserted into the text on the screen. Any characters from the cursor to the right are pushed right one space to make room for the new character. In over write mode, typed characters are written over the character at the cursor, replacing the text on the screen. To change modes, press the [INS] or the [INSERT] key on the keyboard. The [INS] key is usually a combination key that also acts as the number zero on the numeric keypad. Make sure the keypad is not in numlock mode before pressing [INS]. The mouse You can use the mouse to position the cursor anywhere in the text. Simply move the mouse pointer to the position where you want the cursor moved to and press the left button. Control keys Various keys on the keyboard cause the editor to do different things. Following is a list of keys and their functions: [PGUP] Scroll up one screen full of text. [PGDN] Scroll down one screen full of text. Copyright (C) 1993-1994 The Software Cobbler - 19 WordJournal 1.1 User Manual [CTRL][PGUP] Jump to the beginning of the text. [CTRL][PGDN] Jump to the end of the text. [ALT][PGUP] Jump to the previous entry. (view mode only) [ALT][PGDN] Jump to the next entry. (view mode only) [ENTER] Insert hard carriage return. (begin new paragraph) [BACKSPACE] move the cursor left one space deleting that character. (destructive backspace) [LEFTARROW] Move the cursor left one space. (backspace) [RIGHTARROW] Move the cursor right one space. [UPARROW] Move the cursor up one line. [DOWNARROW] Move the cursor down one line. [DEL] Delete the character at the cursor. [INS] Toggle between insert and overwrite mode. [HOME] Move the cursor to the beginning of the line. [END] Move the cursor to the end of the line. [CTRL][HOME] Move the cursor to the beginning of the text on screen. [CTRL][END] Move the cursor to the end of the text on screen. [TAB] Insert number of spaces indicated by the 'Tab Size' dialog box. Copyright (C) 1993-1994 The Software Cobbler - 20 WordJournal 1.1 User Manual Setting the tab size The number of spaces inserted by the [TAB] key can be set to any number you want. The default setting is five spaces. To change the tab size, select the Tab size... option from the Journal menu. Enter the desired tab size and select the OK button. Covering the screen To temporarily hide the screen when someone enters the room while you are making an entry, you can use the cover feature. While in the entry editor, press [F10]. The screen will be covered and your entry hidden. To uncover the screen press any key. If your journal is password protected, the same password will be required to uncover the screen. Saving an entry After you have finished writing or editing an entry, you must to save it before you can leave the editor to return to the directory. It is a good idea to save your work periodically in case of a power outage. To save an entry, press [F2]. A dialog box will appear asking you to date the entry. The default date and time supplied are those for right now. If you want to give this entry a date and/or time other than the default, select the appropriate field and enter the date or time you want and select OK. A message window will tell you that the entry is being saved. When the message window disappears, the entry has been saved. The entry is inserted into the correct chronological location in the directory. Closing the editor To close the editor and return to the journal directory, press [ESC] or [F5]. To close the editor and quit the program in one step, press [ALT][X] or select the Exit option from the File menu. You will be prompted to save any unsaved work. If you forget to save an entry and try to close the editor, the program will alert you and give you the option to save the entry, abandon any changes or return to the editor. Copyright (C) 1993-1994 The Software Cobbler - 21 WordJournal 1.1 User Manual PRINTING ENTRIES You can print entries while in the journal directory or while viewing an entry in the editor. To print an entry while in the journal directory, move the highlight bar to the entry you want to print. Then, select Print Entry from the Print menu. You can print an entry while in the editor also by selecting the Print Entry option from the Print menu. Setting the margins and page length You can set the left, right, top and bottom margins used when printing entries. Margins are the space between the text and the edge of the paper. The page length can also be set. The page length is the length of printer paper from top to bottom in lines. The page length is used by the software to determine where the top and bottom margins begin and end. To change the print margins and page length: Select the Set margins/page length... option from the Print menu. Enter the number of lines for the top, bottom, left and right margins and the page length for your printer and paper. Select the OK button to save the settings or Cancel to ignore them. Most standard paper is 11" long and the standard printer prints 6 lines per inch. So 66 lines is the correct page length setting for most printers. The top and bottom margins can be set to the number of lines you prefer. They cannot, however, be longer than the page length and cannot overlap. The left and right margins indicate the number of spaces between the text and the respective edges. Set them to any size you prefer but they cannot overlap. The margin settings affect only the printed output. The editor margins do not change when the print margins are changed. Resetting and synchronizing the printer WordJournal keeps track of how many lines it has printed so that it knows when to skip the margins and page breaks. If you print a short entry and manually roll the paper in the printer up to the next page, WordJournal will think that it is still where it left off on the printer and skip margins at the wrong place. To synchronize the software with the printer: Copyright (C) 1993-1994 The Software Cobbler - 22 WordJournal 1.1 User Manual Select the Reset top of form... option from the Print menu. Select the Reset Software button and press Form Feed on the printer. Or, select the Form Feed Printer button and WordJournal will reset itself and send a form feed signal to the printer for you. Then manually make sure the paper in the printer is actually set to the top of a page. THE OPTIONS MENU The Options menu contains options for settings that effect the whole program and are not limited to a single journal. The options include setting the system clock/calendar, the screen blanker, and the default path and extension. Setting the date and time The clock/calendar in the lower right hand corner of the screen displays the time and date that the computer's clock is set to. You can set the clock/calendar to any date between 1980 and 2099. Non- existent dates will be ignored and the clock will not change. Changes to the clock/calendar also change the computer clock and so will be seen by other programs and DOS. To set the clock/calendar, select either the Set date... or Set time... option from the Options menu. A dialog box will open displaying the current date or time. Use the [UPARROW] and [DOWNARROW] to change the highlighted section. Use the [RIGHTARROW] and [LEFTARROW] arrows to move through the display to change different parts. When the time or date is adjusted, select the Set button to set the clock/calendar. To abort without changing the clock, select the Cancel button. The screen blanker When a computer monitor is left on for long periods of time, the image that is displayed can become burned in to the screen phosphor and leave ghost images. To protect the screen from phosphor burn in during long periods of non use, a screen blanking timer is provided. The timer can be set to wait from 1 to 999 minutes before blanking the screen. To see and change the timer setting, select the Screen blanking timer... option from the Options menu. A dialog box will appear with a field displaying the current setting. Enter a timer value between 1 and 999. After entering a value, select the OK button to save the new setting, or select Cancel to abort without saving. Copyright (C) 1993-1994 The Software Cobbler - 23 WordJournal 1.1 User Manual The default path To save you from entering the entire path whenever you want to open a journal, there is a default path that can be set. If a full path is not specified when opening a journal the default path is used. The default path is shown just below the path field in the Open journal dialog box. To set the default path, select the Default path... option from the Options menu. Enter the default path where your journal is located. Select the OK button. The default extension A journal is stored on disk in a journal file. To identify a journal file as such and make it stand out from other files, a unique file extension is used. When you enter a journal name in either the Open journal or Create journal dialog boxes, a default extension is automatically appended if you don't supply one of your own. When the File Manager is started from the Open Journal dialog box, it uses the default extension to search for files and lists only those with that extension. The default extension used by WordJournal is (.JRN). To make the tree display files with other extensions, you can change the default extension to any thing you want. An asterisk as default extension will display all files. Another reason to change the default extension is if another program already uses the same extension. To change the default extension, select the Change default extension... option from the Options menu. Enter the default extension you want and select the OK button. Color scheme You can change the color scheme that WordJournal displays on the screen. To change the color scheme, select Change Colors... from the Options menu. Choose the color scheme you want and select OK to change the colors. The Change Colors... option is only available from the main screen with no journal open. Note: If you are using a laptop with an LCD monitor, it will be detected as a color monitor and the default color scheme used will leave some highlighted characters invisible on an LCD screen. To change to the LCD scheme: Press 'O' to open the options menu. Then press 'C' to open Copyright (C) 1993-1994 The Software Cobbler - 24 WordJournal 1.1 User Manual the color scheme dialog box. In the color scheme dialog box, press 'L' to select the LCD color scheme. Then press [ENTER] to activate that scheme. Copyright (C) 1993-1994 The Software Cobbler - 25 WordJournal 1.1 User Manual INDEX A E Address, The Software Cobbler, Edit mode, changing from view iii, 2 mode, 13, 18 Editing old entries, 13 B Editor changing modes, 18 Browsing entries, 13 closing, 21 Buttons, 7 edit mode, 18 insert mode, 19 C list of keyboard commands, 19 overwrite mode, 19 Changing an entry, 13 using a mouse, 19 Check boxes, 7 view mode, 18 Closing a journal, 13 word wrap, 19 Closing the editor, 21 Entries Color scheme, 24 automatic when program starts, Command line options 14 new entry switch, 14 browsing, 13 opening a journal closing the editor, 21 automatically, 14 dates and times, 17 starting a new entry, 14 dating, 12, 21 Comments, adding, changing, 12, deleting, 18 17 editing old entries, 13 Context sensitive help, 9 hiding, 12, 21 Conventions, 3 new, 12 Covering the screen, 21 printing, 22 Creating a new journal, 11, 17 saving, 12, 21 Customer support, 2 time format, 18 viewing, 13 D Entry editor, 18 Dating entries, 12, 21 F Default extension and the file manager, 15, 24 FAX number, The Software setting, 24 Cobbler, iii Default path, setting, 24 Fees, registration, ii Deleting an entry, 18 File manager, 14, 15 Dialog boxes, 7 changing drive, 16 Directory changing the file spec, 16 comments, 12, 17 creating a new journal, 17 deleting entries, 18 default extension, 15 entry time format, 18 making a new sub directory, 15 journal, 11, 17 maneuvering within, 15 tree, 14, 15 opening an existing journal, Distribution 17 permission and licensing, iii File spec, changing, 16 terms of, iii Copyright (C) 1993-1994 The Software Cobbler - 26 WordJournal 1.1 User Manual First Impression installation M utility, 4 Form feeding the printer, 23 Making entries, 12 Further reference, 14 Margins, setting, 22 Menu bar, 6 G Menus, pulldown, 6 Monochrome VGA monitors, 24 Getting started, 4 Mouse, using, 5 Mouse, using with editor, 19 H N Hardware Requirements, 1 Header, journal, 11 New entries, 12 Help bar, 6 Help system, 9 O Help, context sensitive, 9 Hiding entries, 12 Opening a journal, 10, 17 Hiding the entry editor, 21 Opening a journal automatically, Hot key, 5 14 How to use this manual, 2 Options menu changing the color scheme, 24 I screen blanker, 23 setting the date and time, 23 Input fields, 8 setting the default extension, Insert mode 24 editor, 19 setting the default path, 24 input fields, 8 Overwrite mode Installation, 4 editor, 19 DOS search path, 4 input fields, 8 manual, 4 Owner's name, changing, 11 Introduction, 1 P J Page length, setting, 22 Journal Password, adding, changing, closing, 13 removing, 11 creating, 11, 17 Permission to distribute, iii directory, 11, 17 Phone number, The Software header, 11 Cobbler, iii, 2 making a sub directory for, 4, Print margins, setting, 22 15 Printing entries, 22 opening, 10 Program files, 1 opening automatically, 14 Pulldown menus, 6 opening from file manager, 17 owner, 11 Q table of contents, 11, 17 Quitting the program, 10 L R LCD monitors, 24 Liability disclaimer, i Radio buttons, 8 License statement, i Reference section, 14 Registration fees, ii Copyright (C) 1993-1994 The Software Cobbler - 27 WordJournal 1.1 User Manual form, ii information, ii S Saving entries, 12, 21 Screen blanker, 23 Screen saver, 23 Scroll bars, 8 Setting margins and page length, 22 Setting the date and time, 23 Setting the tab size, 21 Shareware, definition, i Starting the program, 10 Support, customer, 2 Synchronizing the printer and software at the top of a form, 22 T Tab size, 21 Table of contents, journal, 11, 17 Technical support, 2 Terms of distribution of WordJournal, iii Time format, 18 Title/Clock bar, 6 Top of form, resetting software for printing, 22 Tree, disk directory, 14, 15 Tutorial, 10 V Viewing entries, 13 W Word wrap, 19 WordJournal EX, ii Copyright (C) 1993-1994 The Software Cobbler - 28