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OS/2 Help File
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1994-01-05
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ΓòÉΓòÉΓòÉ 1. About Hazel ΓòÉΓòÉΓòÉ
Hazel
Hazel is a 32-bit, OS/2 2.1 multithreaded address book with dialing and
printing capabilities. It's written entirely in C++ and is small and fast.
Features include:
The ability to maintain multiple address books
(size limited only by available disk).
Fast searching.
Support for six phone numbers and a 1K comment field.
Comma-delimited file import/export with flexible
field definitions. Field order can be selected
quickly with a point and click interface.
Envelope printing. Address info for envelopes can
be previewed and edited while printing is in
progress. Fonts may be specified for both
return and addressee addresses, so envelopes with
an air of sophistication are a snap.
Day-Timers(R)-format address book printing. Hazel
supports several popular sizes and I'm willing to
support others if there's sufficient user demand.
Again, flexible font support is provided.
Background redial. The Hazel dialer is threaded
and can perform busy redial while allowing you to
continue to access other address book functions.
Tag/Untag functions which allow quick selection of
entries for printing.
Both detailed and index views of the address
book. You can select which views you want
automatically displayed when an address book is
opened.
Online help (you're reading it!). Press F1 when a
window or dialog is selected for help.
Alternatively, you can use the Help menu on the
main Hazel window.
It's not bloated! Say no to multi-megabyte cows
which attempt to do ten times more than you need
them to!
And more! Give it a try!
Note: I chose to support Day-Timers address books because I personally use
Day-Timers products (and am very satisfied with them). The required paper
(which comes with address book covers) is available from Day-Timers, Inc. at
1-215-395-5884. Hazel currently supports styles B and C laser Junior and
Senior pocket sizes. Catalog numbers are 10258 (B, Junior) and 10259 (C,
Senior). You can also use normal letter-size paper and then cut and staple.
Since the address books are generated double-sided, they are very compact.
Registration
Hazel is a Shareware product and is fully functional; it isn't intended to be
free software. The only reminders you receive that your copy isn't registered
are a dialog box when Hazel starts up and a dialog box which cannot be removed
while Hazel is running. I haven't resorted to expiration dates or to deleting
features because I'm trusting people who decide to use Hazel to register their
copy. Your registration allows the author to continue updating this product
and to consider developing other affordably-priced Shareware products.
Registered users will receive a personalized, registered version on floppy disk
which does not contain the reminder dialogs and will be notified of updates and
new products in a timely manner. ONLY registered users may use certain Hazel
utilities such as those necessary to convert data files between versions of
Hazel. Your personalized registration disk serves as a "key". Registered users
will be given top priority for fixes to reported bugs and enhancement work and
will also receive Avery label printing functions when available.
The file REGISTER.DOC (distributed with Hazel) provides a convenient way to
register by mail; you may also register via Compuserve's Shareware registration
system (GO SWREG) or via an OS/2 BBS (read on for further details).
Registered users may upgrade to future versions with the same major revision
number (e.g. 1.0, 1.1, ..., 1.x) for free by downloading the new version and
registering it with the registration program supplied on the registration disk.
When the major revision number changes (1.x to 2.x, for example), a small fee
may be charged for upgrade and a new diskette may be supplied.
PLEASE DO NOT change the name of the ZIP file when you distribute it! PLEASE
distribute the original file far and wide, but do not re-ZIP it yourself. I
will use the ZIP filename in the future to distinguish between versions.
If you decide to use Hazel, you must register your copy by sending your check
or money order, drawn on a U.S. bank, for $29 per copy (including shipping)
with a completed REGISTER.DOC form to:
Golden G. Richard III
2641 Sandbury Blvd.
Columbus, OH 43235
Alternatively, you may register on Compuserve or the GREATER CHICAGO Online!!
BBS. See the file REGISTER.DOC for more information.
Registration entitles a single user to make copies as appropriate for use on
machines owned or operated by that user. At most one of the copies may be
operational at a given time under the Hazel license agreement. Corporations
and organizations MUST register a copy of Hazel for each individual who will
use it. Site licenses are negotiable. You may NOT continue to use Hazel beyond
an initial trial period without registering your copy!
You are encouraged to distribute the unmodified HAZEL.ZIP file containing the
shareware version of Hazel, but Hazel may not be sold for profit. Registered
copies must NOT be distributed to persons other the person to whom the copy is
registered. Permission is granted for Hazel to be distributed in Shareware
collections, provided notice is given that the collection is *Shareware* and
that registration obligations apply AND only a nominal handling fee is charged.
Your comments are very important. The idea behind Hazel was (and is) to create
a relatively lean program that provides the set of features its users need.
What I'm trying to avoid is software bloat; the world doesn't need another
multi-megabyte cow that attempts to do everything. Let me hear from you!
When reporting bugs or "mis-features", please be very specific. Include
complete system information and describe the exact circumstances under which
the problem occurred. A Hazel data file (and the index file) on disk might
help me solve the problem more quickly.
Please direct all correspondence to the email addresses
grichard@cis.ohio-state.edu (Internet)
or
72634,1272 (Compuserve)
or to the postal address above.
Notes
Installing and using Hazel is simple; create a directory for Hazel and unzip
the contents in the directory (if you're reading this, you've gotten this
far!). To invoke Hazel without specifying an address book, type HAZEL and
press Enter. An address book can be specified on the command line by typing
HAZEL somename.HAZ and pressing Enter. Address book files must end with the
extension ".HAZ". Hazel uses the file "HAZEL.INI" in the current directory to
store user preferences. If you decide to use Hazel on a regular basis, create
a program object for HAZEL.EXE and set the Working Directory to the directory
containing HAZEL.EXE and the Parameters field to the name of the address book
you usually open. The file "HAZEL.HLP" (containing the on-line help for Hazel)
should be placed in the same directory as "HAZEL.EXE".
Hazel associates an index file with the same primary filename but with the
extension ".HAI" with each address book file. The index file allows very fast
access to address book entries during normal execution. When you close an
address book or exit Hazel, the index file is modified. This can take a minute
or so if you have a very large number of address book entries. If the index
file should be destroyed (through accidental deletion, rebooting without
Closing the current address book, or for whatever reason), Hazel will
automatically rebuild it when you open the address book again. When you
perform backups, it isn't necessary to save the .HAI file (since Hazel can
rebuild it) as long as you delete the the corresponding .HAI file when you
restore an address book file from floppy, tape, or whatever.
Hazel is really intended to be left running; changes to an open address book
are flushed to disk and will not be lost in the case of a power failure, etc.
Nevertheless, you should always exit Hazel properly before rebooting, etc. to
avoid the time penalty for rebuilding the index file when you next open the
address book file.
Upcoming features include:
Multiple return addresses for envelopes
Anniversary tracking
Support for printing Avery labels (the current
plan is to provide this function ONLY to
registered users when it becomes available).
...and more! Your support makes continued
development of Hazel possible.
Only B and C laser Day-Timers(R) booklets are currently supported. See the
Print Address Book help section for information on how to order paper. These
are the most common pocket types; if there is interest, additional formats can
be supported. Send me your ideas.
Spotlight
T.B. Brownrigg, Hazel's first registered
user, registered 9/24/93.
Obligatory Disclaimer
The author can in no way be responsible for any damage or loss whatsoever
caused by the use (or misuse) of Hazel. While reasonable precautions have been
taken to ensure that Hazel performs as specified, the user assumes
responsibility for any damage or loss caused directly or indirectly by use of
this software.
Day-Timers is a registered trademark of Day-Timers, Inc.
OS/2 is a registered trademark of IBM.
ΓòÉΓòÉΓòÉ 2. File Menu ΓòÉΓòÉΓòÉ
The File menu contains commands to create, open, and close address books as
well as various print and import/export functions. The following commands
appear in the File menu:
Open Address Book Opens an existing address book or creates a new one
Close Current Closes the current address book
Print Address Book Prints a Day-Timers(R) format address booklet
Print Envelopes Prints envelopes for selected entries
Print Entries Prints selected entries
Import Imports entries from a comma-delimited data file into
the current address book
Export Exports entries from the current address book to a
comma-delimited data file
Exit Terminates execution of Hazel
ΓòÉΓòÉΓòÉ 3. Open Address Book ΓòÉΓòÉΓòÉ
The Open Address Book command is used to open an existing address book or
create a new one. If an address book is already open, you must execute the
Close Current command before executing Open Address Book. An address book may
be opened immediately upon execution of Hazel by specifying its name on the
command line; for example, executing the command
hazel test.haz
automatically opens the address book "test.haz".
The name of the current address book is displayed in the title bar of the main
Hazel window. *None* means that no address book is currently open.
ΓòÉΓòÉΓòÉ 4. Close Current ΓòÉΓòÉΓòÉ
The Close Current command closes the current address book. After closing,
select Open Address Book to open a different address book or use Exit Hazel to
terminate execution of Hazel. Note that when no address book is open, many
commands (such as those for printing, importing/exporting data, etc.) are
unavailable.
Exiting Hazel via the Exit Hazel option or by double clicking on the small
Hazel system menu icon causes a Close Current to be automatically executed.
When an address book is closed, the corresponding index file (used to speed
searches, etc. during normal operation) is modified; this can take a minute or
so if you have a large number of entries (on the order of thousands). If Hazel
is terminated improperly (if your machine reboots because of a power failure,
for example), the currently open address book will not be closed properly,
causing the index file to be lost. It will be automatically recreated the next
time you open the address book, and no data will be lost. To save startup
time, however, you should always try to exit Hazel properly via the Exit Hazel
option or by double clicking on the system menu icon.
ΓòÉΓòÉΓòÉ 5. Print Address Book ΓòÉΓòÉΓòÉ
The Print Address Book command prints a Day-Timers(R) format address booklet.
Hazel currently supports style B and C laser Junior and Senior pocket sizes.
The appropriate paper may be ordered directly from Day-Timers(R) @
1-215-395-5884. Catalog numbers are 10258 (B, Junior) and 10259 (C, Senior).
Address books containing either all tagged entries or only the current entry
may be printed. If you choose to print tagged entries, the current position in
the address book is changed. Dialogs allow you to specify which Day-Timers
form is loaded in your printer, to select fonts, and to decide whether you wish
to "approve" each entry to be printed.
The Day-Timers booklets are double-sided. Hazel displays a dialog box when it
has finished spooling the first side to the printer. When printing completes,
remove the paper from the printer, reverse it, then place it back in the
printer. Click "OK" on the dialog box to print the second side.
Note: You may want to experiment with normal paper to determine which fonts you
want to use, etc. before using your Day-Timers forms, since plain paper is
cheaper!
Hazel uses the default printer for printing. To change the default printer,
right click on one of your printer objects and choose Set Default.
You must dismiss the Search dialog before initiating a printing session. After
printing has begun, Search will again be available.
ΓòÉΓòÉΓòÉ 6. Print Envelopes ΓòÉΓòÉΓòÉ
The Print Envelopes command formats and prints #10 envelopes using the return
address specified under User Preferences (under the Edit menu). The position
of the addresses can be adjusted via settings under User Preferences.
Envelopes may be printed for all tagged entries or for the current entry. If
you choose to print envelopes for all tagged entries, the current position in
the address book is changed. Dialogs allow you to select fonts and to decide
whether you wish to "approve" the data for each envelope. The address for each
envelope is formatted as follows:
Firstname Lastname
Company
Address line # 1
Address line # 2
City, State/Province Zip
Country
Any lines that are completely blank are not printed (for example, if the
company field is blank, no company line is printed; if the second line of the
address is blank, that line isn't printed, etc.)
The Print Envelopes facility, like other Hazel print facilities, is
multithreaded; not only are other address book functions available during
printing, but multiple Print Envelope invocations may be in progress at once.
Changes to the User Preferences (in particular, the return address) and to the
entries in the current address book will not affect an in-progress Print
Envelopes invocation. Note that there is a small delay when a Print Envelopes
job first begins; Hazel is saving data for the envelopes so that subsequent
changes to the address book do not affect the addresses for the envelopes being
printed. Most other Hazel options are available after this delay.
Hazel uses the default printer for printing. To change the default printer,
right click on one of your printer objects and choose Set Default.
You must dismiss the Search dialog before initiating a printing session. After
printing has begun, Search will again be available.
ΓòÉΓòÉΓòÉ 7. Print Entries ΓòÉΓòÉΓòÉ
The Print Entries command allows printing of selected fields for either all
tagged entries or the current entry.
A dialog is displayed which allows you to select which fields should be printed
and whether tags ("FIRST NAME", "LAST NAME", etc.) should be printed. If tags
are not printed, blank fields are not printed. If tags are printed, all
selected fields are printed, regardless of whether or not they are blank. You
will also be allowed to change the font for printing via a dialog. If you
decide to print tags, choose a monospaced font such as Courier so that the tags
will align properly; proportional fonts such as Times New Roman will produce
unaligned tags.
Hazel uses the default printer for printing. To change the default printer,
right click on one of your printer objects and choose Set Default.
You must dismiss the Search dialog before initiating a printing session. After
printing has begun, Search will again be available.
ΓòÉΓòÉΓòÉ 8. Import ΓòÉΓòÉΓòÉ
The Import command imports address book entries from a comma-delimited data
file. The data file must be formatted as one entry per line (each line
terminated by a carriage return) with fields enclosed in quotes and separated
by commas. A dialog is displayed when you import entries which allows you to
define the order of the fields in the data file to be imported. This should
allow maximal compatibility with other programs which import/export
comma-delimited files.
You must dismiss the Search dialog before importing data.
ΓòÉΓòÉΓòÉ 9. Export ΓòÉΓòÉΓòÉ
The Export command exports address book entries to a comma-delimited data file.
Either the current entry or all tagged entries may be exported. The data file
which is created contains one entry per line, with each field enclosed in
quotes and separated by a comma. Double quotes and commas within exported
fields are deleted. A dialog is displayed when you export entries which allows
you to define the field ordering for the exported data. This should allow
maximal compatibility with other programs which import/export comma-delimited
files.
You must dismiss the Search dialog before exporting data.
ΓòÉΓòÉΓòÉ 10. Exit Hazel ΓòÉΓòÉΓòÉ
The Exit Hazel command closes the current address book and terminates execution
of Hazel.
ΓòÉΓòÉΓòÉ <hidden> Help for Open ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Open ΓòÉΓòÉΓòÉ
1. Select the down arrow to the right of the Drive list to display all the
drives on your system.
2. Select a drive from the Drive list.
3. Select a directory from the Directory list.
4. Select a file name from the File list or type in a file name and select the
Open Address Book pushbutton to select an address book. The last four
characters of the address book file must be ".HAZ".
For specific help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> List of Fields ΓòÉΓòÉΓòÉ
File name Type of file
Drive File
Directory Open Address Book pushbutton
ΓòÉΓòÉΓòÉ <hidden> Help for File name ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for File name ΓòÉΓòÉΓòÉ
Type the name of the address book file you want to open or create in the File
name field and select the Open Address Book pushbutton.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> List of Fields ΓòÉΓòÉΓòÉ
File name Type of file
Drive File
Directory Open Address Book pushbutton
General help
ΓòÉΓòÉΓòÉ <hidden> Help for Type of file ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Type of file ΓòÉΓòÉΓòÉ
Select the down arrow to the right of the Type of file field to display the
available file types.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Drive ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Drive ΓòÉΓòÉΓòÉ
The Drive list displays the drives on your system. Select the drive that
contains the address book file you want to access.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for File ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for File ΓòÉΓòÉΓòÉ
The File list displays all the files in the directory you selected from the
Directory list. Select the address book file you want to open.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Directory ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Directory ΓòÉΓòÉΓòÉ
The Directory list displays the directories on the selected drive. Select a
directory to display the list of files from that directory in the File list
box.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Open Address Book ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Open ΓòÉΓòÉΓòÉ
Select the Open Address Book pushbutton to open or create the specified address
book.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Save ΓòÉΓòÉΓòÉ
Use Save to store the file you are editing. After the file is saved, the text
remains in the window so that you can continue editing it.
Note: If you are editing a new file, select the Save or Save as choices to
display the Save as pop-up so that you can name the file you are
editing. A file must have a title to be saved.
ΓòÉΓòÉΓòÉ <hidden> Help for Save as ΓòÉΓòÉΓòÉ
Use Save as to name and save a new file or to save an existing file under a
different name, in a different directory, or on a different disk.
ΓòÉΓòÉΓòÉ <hidden> Help for Save as ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Save as ΓòÉΓòÉΓòÉ
1. Select the down arrow to the right of the Drive list to display all the
drives on your system.
2. Select a drive from the Drive list.
3. Select a directory from the Directory list.
4. Type the name of the file you want to save in the File name field and
select the Save pushbutton.
For specific help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> List of Fields ΓòÉΓòÉΓòÉ
File name Type of file
Drive File
Directory Save pushbutton
ΓòÉΓòÉΓòÉ <hidden> Help for File name ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for File name ΓòÉΓòÉΓòÉ
Type the name of the file you want to save in the File name field and select
the Save pushbutton.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> List of Fields ΓòÉΓòÉΓòÉ
File name Type of file
Drive File
Directory Save pushbutton
General help
ΓòÉΓòÉΓòÉ <hidden> Help for Type of file ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Type of file ΓòÉΓòÉΓòÉ
Select the down arrow to the right of the Type of file field to display the
available file types. The sample has set this field for all file types.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Drive ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Drive ΓòÉΓòÉΓòÉ
The Drive list displays the drives on your system. Select the drive that
contains the files you want to save.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for File ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for File ΓòÉΓòÉΓòÉ
The File list displays all the files in the directory you selected from the
Directory list. Select the file you want to rename and save.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Directory ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Directory ΓòÉΓòÉΓòÉ
The Directory list displays the directories on the selected drive. Select a
directory to display the list of files from that directory in the File list
box.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Save ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Save ΓòÉΓòÉΓòÉ
Select the Save pushbutton to save the file to the drive and directory you
selected and with the file name you specified.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ 11. Edit Menu ΓòÉΓòÉΓòÉ
The Edit menu contains commands to copy the current entry to the clipboard,
modify user preferences (such as the COM port to use for the dialer function
and the return address to be printed for envelopes), toggle display of the
entry and index dialogs (to save screen real estate when you aren't actively
using Hazel), save the positions of the most important windows (main, entry,
index, dialer, and find), and perform global tagging functions. Accelerator
keys are available for some commands on this menu. The following commands
appear in the Edit menu:
Copy Entry to Clipboard Copies the current entry to the clipboard
User Preferences Customize Hazel
Save Window Positions Save the current positions of the main, entry, index,
find, and dialer windows
Toggle Entry Dialog Toggle display of the entry dialog
Toggle Index Dialog Toggle display of the index dialog
Un-Tag All Entries Clears the tags on all entries in the current address
book
Tag All Entries Sets the tags on all entries in the current address
book
ΓòÉΓòÉΓòÉ 12. Copy Entry to Clipboard ΓòÉΓòÉΓòÉ
The Copy Entry to Clipboard command copies the currently displayed entry to the
clipboard. Fields are copied to the clipboard in the following order:
o First name
o Last name
o Company
o Address line # 1
o Address line # 2
o City
o State
o Zip
o Country
o Phone # 1
o Phone # 2
o Phone # 3
o Phone # 4
o Phone # 5
o Phone # 6
o Email address
o Birthday
o Comment
ΓòÉΓòÉΓòÉ 13. User Preferences ΓòÉΓòÉΓòÉ
The User Prefences command allows Hazel to be customized for your environment.
Settings include the communication parameters used by the dialer function and
the return address printed on envelopes. Press F1 when the User Preferences
dialog is displayed for more information on individual settings.
ΓòÉΓòÉΓòÉ 14. Save Window Positions ΓòÉΓòÉΓòÉ
The Save Window Positions command saves the positions of the most important
Hazel windows (the main, entry, index, dialer, and find windows). To use this
command, open the various windows (by selecting the dialer, toggling the index
and entry dialogs on, etc.) and then choose Save Window Positions.
ΓòÉΓòÉΓòÉ 15. Toggle Entry Dialog ΓòÉΓòÉΓòÉ
The Toggle Entry Dialog command toggles display of the entry dialog. Since the
entry dialog occupies a large amount of screen space, this allows you to reduce
the screen space requirements of Hazel when it isn't actively being used
(without exiting the program). If the entry dialog is currently displayed, this
command has the same effect as clicking the minimize button on the entry dialog
window. Double clicking on an entry in the index dialog automatically displays
the entry dialog.
ΓòÉΓòÉΓòÉ 16. Toggle Index Dialog ΓòÉΓòÉΓòÉ
The Toggle Index Dialog command toggles display of the index dialog. If the
index dialog is currently displayed, this command has the same effect as
clicking the minimize button on the index dialog window.
ΓòÉΓòÉΓòÉ 17. Tag All Entries ΓòÉΓòÉΓòÉ
The Tag All Entries command provides a quick way to tag all entries in the
current address book. Some Hazel commands (e.g., envelope printing) operate on
the current entry or on all tagged entries.
ΓòÉΓòÉΓòÉ 18. Un-Tag All Entries ΓòÉΓòÉΓòÉ
The Un-Tag All Entries command clears the tags on all entries in the current
address book.
ΓòÉΓòÉΓòÉ 19. Help Menu ΓòÉΓòÉΓòÉ
Use the choices on the Help menu to display:
o An index of references to help topics for Hazel
o General information about Hazel, including how to register your copy
o Information on how to use the help facility
o The production information dialog
ΓòÉΓòÉΓòÉ 20. Help Index ΓòÉΓòÉΓòÉ
This Help menu choice displays a list of help topics.
ΓòÉΓòÉΓòÉ 21. About Hazel ΓòÉΓòÉΓòÉ
This Help menu choice displays general information about Hazel, including how
to register your copy.
ΓòÉΓòÉΓòÉ 22. Using Help ΓòÉΓòÉΓòÉ
This Help menu choice explains how to use the Help facility.
ΓòÉΓòÉΓòÉ 23. Product information ΓòÉΓòÉΓòÉ
This Help menu choice displays the product information dialog.
ΓòÉΓòÉΓòÉ 24. Product Information Dialog ΓòÉΓòÉΓòÉ
This dialog displays Hazel registration status, version number, and the
copyright notice.
ΓòÉΓòÉΓòÉ 25. OK ΓòÉΓòÉΓòÉ
The Click button closes the Product information dialog.
ΓòÉΓòÉΓòÉ 26. Entry Dialog ΓòÉΓòÉΓòÉ
The Hazel Entry dialog is used to create, change, find, delete, tag, duplicate,
and dial address book entries.
To enter data into a field, position the mouse cursor in the desired entry
field and click, then type the desired data. The TAB and SHIFT-TAB keys may be
used to move between fields. To save screen space, phone numbers 3-6 are
accessed via a spin button. Click on the arrows to the right of the third
phone number field to toggle between display of phone numbers 3, 4, 5, and 6.
The Comment field is multiline; it can be used to store misc. information up to
a limit of 1024 characters. This field is especially useful for storing
strings which serve to group entries into categories. For example, inserting
the string !!BILL!! into the comment field of certain entries allows all
!!BILL!! entries to be found quickly. Using Find All on the Find dialog
allows you to quickly tag an entire category for later envelope printing, etc.
Buttons on the Entry dialog have the following functions:
Tagged Toggles tag on the current entry. Some Hazel operations, such
as envelope printing, can operate on the current entry or all
tagged entries. Tags are maintained for the current session
only; they are lost when Hazel is exited or the address book is
closed.
Save Saves the current entry. If the current entry is new, a new
address book entry is created, otherwise the existing entry is
updated.
New Clear entry fields so a new address book entry can be entered.
When you've finished entering the data for the new entry, click
Save to create a new entry and save it. Whenever all entry
fields are blank (for instance, after an unsuccessful find
operation), you may enter data for a new address book entry.
Find Search for an address book entry. Press F1 when the Find dialog
is displayed for more information.
Dial Pop up the Dialer dialog to dial phone numbers. Press F1 when
the Dialer is displayed for more information.
Index Toggle display of the Index dialog, which allows you to quickly
select an entry based on name/company.
ClipBd Copy the current entry to the clipboard.
Dup Duplicate the current entry.
Delete Deletes the current entry. A confirmation message is displayed
before the entry is deleted.
F(irst) Displays the first entry in the address book. Address book
entries are sorted by last and then first name. Entries with a
blank last name field are sorted by company (e.g., Cinemark
Theatre follows George Carob in the address book but comes
before Wynona Dudley)
L(ast) Displays the last entry in the address book.
P(revious) Displays the previous entry in the address book.
N(ext) Displays the next entry in the address book.
ΓòÉΓòÉΓòÉ 27. Index Dialog ΓòÉΓòÉΓòÉ
The Hazel Index dialog is used to quickly select an entry based on name or
company. The dialog contains the name/company fields for all entries (the
company field is enclosed in parentheses). Double click on an entry to select
it; the full address book entry is then displayed in the Entry dialog (the
Entry dialog will be toggled "on" automatically if it is currently minimized).
The Index is automatically updated when you create new entries, save
modifications to an existing entry, or delete entries.
The Select button performs the same function as double clicking on an entry;
that is, it brings up the item in the Entry dialog.
The Dial button may be used to bring up the currently highlighted entry in the
Dialer, bypassing the Entry dialog.
The ClipBd button may be used to copy the currently highlighted entry to the
clipboard.
Note: If your address book has an extremely large number of entries (on the
order of thousands), some of the entries in the address book may not appear in
the Index dialog. This is due to an OS/2 limitation on the size of list box
contents. These entries can still be accessed using the Find, Previous, Next,
First, and Last functions on the Entry dialog. In addition, editing operations
on large address books can be slowed down when the index box is open. You may
wish to toggle the index box off when editing a large address book file, then
toggle it back on when you're done editing.
ΓòÉΓòÉΓòÉ 28. Dialer Dialog ΓòÉΓòÉΓòÉ
The Hazel Dialer dialog is used to dial phone numbers. If phone numbers have
been entered for the current address book entry, these phone numbers are
displayed in the list box on the Dialer dialog. To select a phone number in
the list of numbers, left click on the desired number. You may also manually
enter a number to be dialed by clicking on the entry field at the top of the
list box and typing the desired number.
The Status indicator shows the current status (Idle, Busy, Redialing, etc.)
If the Redial box is checked, Hazel will redial the number automatically as
long as it's busy.
Click Dial to begin dialing.
Click Cancel to dismiss the Dialer dialog and remove the modem from the
connection..
Notes: The dialer uses standard Hayes-compatible AT commands to communicate
with your modem. If your modem isn't fully Hayes-compatible, you may
experience difficulties. If you experience problems and your modem is
Hayes-compatible, check the Dialer Setup information under User Preferences.
If you click Cancel while the modem is dialing, you may see the error message
"No response was received from the modem after a command was issued." In this
circumstance this error message can be ignored. If you receive this error
message before you hear your modem dial, adjust the modem Delay parameter under
User Preferences (you probably need to increase the value if you're receiving
this error message).
ΓòÉΓòÉΓòÉ 29. Selection Dialog ΓòÉΓòÉΓòÉ
The Hazel Selection dialog is used to select which entries should be used when
performing an operation such as printing envelopes or exporting entries. If
you choose "Current entry only", only the current entry will be used. If "All
tagged entries" is selected, all entries which have been tagged will be used.
Select OK to continue with the operation or Cancel to cancel the operation.
Some operations (such as envelope and Day-Timers printing) allow you to approve
the data being used for each entry (for example, how the addressee info is
formatted). Choose "Get approval for each" if appropriate to approve each
entry. Note that for Day-Timers approval mode, sorting by last name/company
has already been performed *before* you approve each entry, so changing the
last or company name can produce strange ordering in your address book.
ΓòÉΓòÉΓòÉ 30. Hazel Registration Notice! ΓòÉΓòÉΓòÉ
The Hazel Registration Notice! dialog is displayed only in unregistered copies
of Hazel. This dialog may be moved within the available desktop area, but may
not be positioned off screen. See About Hazel under the Help menu on the main
Hazel window (and the file "REGISTER.DOC") to find out how to register your
copy of Hazel and be rid of this reminder forever!
ΓòÉΓòÉΓòÉ 31. Address Approval Dialog ΓòÉΓòÉΓòÉ
The Hazel Address Approval dialog allows you to view/edit the address data for
the envelope or Day-Timers(R) entry about to be printed. Edit the address (if
desired) in the Address area then select "Accept Current" to continue, "Accept
Rest" to turn off approval mode, "Skip Current" to skip the current entry
without printing it, or "Skip Rest" to print none of the remaining entries.
ΓòÉΓòÉΓòÉ 32. Day-Timers(R) Selection Dialog ΓòÉΓòÉΓòÉ
The Hazel Day-Timers(R) Selection dialog allows you to select the type of
Day-Timers(R) form currently loaded in your printer. "B" and "C" sizes are
supported in this release of Hazel. Select OK after choosing the desired form
type or select Cancel to abort printing.
ΓòÉΓòÉΓòÉ 33. Print Fields Selection Dialog ΓòÉΓòÉΓòÉ
The Hazel Print Fields Selection dialog allows you to select which fields are
printed during execution of a "Print Entries" command. If "Print tags" is
selected, "FIRST NAME", "LAST NAME", etc. labels are printed, otherwise only
the address data is printed. If "Print tags" is not selected, then completely
blank fields are not printed. Select "Save" to make the selections permanent,
otherwise they apply for the current print session only. Select OK to continue
or Cancel to abort printing.
ΓòÉΓòÉΓòÉ 34. Import/Export Dialog ΓòÉΓòÉΓòÉ
Hazel can import and export comma-delimited files, where each field is enclosed
in double quotes and fields are separated by commas. There should be no
whitespace between comma-delimited fields (e.g., "A","B","C" is correct) and
double quotes must not appear in a field value.
The Import/Export dialog allows you to customize the field ordering for data
import/export. Use the arrows to the right of each field name to adjust the
position of the field for import/export (a "0" indicates that a field will not
be imported/exported). If there are gaps between field numbers for export,
Hazel generates empty fields ("") to fill these gaps.
Comments are handled differently, since they are multi-line. For import, any
fields in the input record with no corresponding definition on the
Import/Export dialog will be inserted into the Comment field unless "Don't I/E
Comment Lines" is selected. For export, Comment lines are appended to the end
of each export record unless "Don't I/E Comment Lines" is selected. When
you're satisfied with the field orderings, click OK to continue or Cancel to
cancel import/export.
ΓòÉΓòÉΓòÉ 35. Font Selection Dialog ΓòÉΓòÉΓòÉ
The Hazel Font Selection dialog allows you to individually customize the fonts
for envelope, Day-Timers(R), and general printing. This dialog is opened
whenever you begin a printing session. Click one of the available choices to
open a standard OS/2 font dialog or Continue to continue with the printing
process. When a font dialog is open, choose the Name, Style, and Size for the
font you wish to use. Font selections do not affect print sessions already in
progress, so you can, for example, print separate batches of envelopes with
different fonts.
ΓòÉΓòÉΓòÉ 36. Hazel Search Dialog ΓòÉΓòÉΓòÉ
The Hazel Search Dialog is used to locate specific address book entries. Click
on the "Search for" entry field and type the string you wish to search for.
If "Tag Matches" is selected, each matching address book entry will be tagged.
If "Name/Company only" is selected, only the first, last, and company names
will be searched. Searching only these fields is extremely fast.
If "All fields" is selected, all address book fields will be searched for a
match.
The "Find" pushbutton starts the search from the beginning of the address book.
Use this option to find the first match.
The "Find Next" pushbutton continues searching for a match from the current
position in the address book. Use this option to find subsequent matches.
The "Find All" pushbutton finds and tags all entries in the address book which
match the specified search string. Note that you do not need to have "Tag
Matches" set when using Find All, but it does no harm.
"Cancel" cancels the search and dismisses the Search dialog.
Note that when the Search dialog is idle (i.e., no search is currently being
carried out), most Hazel functions are available. For example, you might wish
to search for a specific person, invoke the Dialer to dial their number, and
then continue searching for other matches, all without dismissing the Search
dialog. Printing, Export, and Import are not available when the Search dialog
is displayed, since these functions compete with Search for the current
position in the address book. You can, however, dismiss the search dialog,
start a print job, and then begin searching again.
Semi-undocumented feature: It's often useful to be able to search for both a
first and last name to narrow a search down quickly. To do this in Hazel, place
a backslash ("\") between the first and last name in the search string and
select "Name/Company only". For example, to search for "Sammy Davis", a search
string like "sam\dav" would do the trick. This indicates that the string "sam"
must appear somewhere in the first name and the string "dav" must appear
somewhere in the last name for a match to be made. It's ugly, but it works.
ΓòÉΓòÉΓòÉ 37. Hazel User Preferences ΓòÉΓòÉΓòÉ
The User Preferences dialog is used to customize Hazel.
The Dialer Setup area allows you to specify the serial port to which your modem
is connected and the associated communication parameters. If you don't want to
use the dialing facility in Hazel, these settings don't matter. The Dial Cmd
and Hangup Cmd fields should contain Hayes-compatible AT modem commands. If
your site requires that you dial a prefix before dialing an outside number,
this prefix can be included in the Dial command. For example, if you have to
dial "9" before dialing an outside number, change the Dial Cmd to "ATDT9,".
The Alt Dial Cmd allows you to specify an alternate dialing command. Prefixing
a phone number with "@" causes the alternate dialing command to be used when
dialing. Hazel neither exports nor prints the "@" character.
The Remove Prefix allows you to specify a prefix which is ignored when phone
numbers are dialed. For example, the Remove Prefix "1-504-" indicates that the
"1-504-" portion of any phone number in the address book should not be dialed.
This allows dialing local numbers without having to edit the address book
entries.
The modem Delay field controls how long Hazel waits for modem responses during
the initial modem setup. If you encounter "No response was received from the
modem after a command was issued" errors when you attempt to dial, increase
this number until the problem goes away.
The Print # 10 Envelope Setup area allows you to specify offsets (in inches)
from the left and top edges of a #10 envelope to customize the placement of
return and addressee addresses. Positive offsets move the text to the right
and down, respectively. Negative offsets move the text to the left and up.
The Return Address area allows you to enter the return address you want printed
on envelopes.
The Day-Timers(R) Vertical Align field allows you to adjust the vertical
alignment of Day-Timers(R) forms. Negative numbers move the Day-Timers(R)
image up on the form, positive numbers move the image down.
The Entry Dialog and Index Dialog checkbuttons allow to select which dialogs
are automatically displayed when an address book is opened. Some users prefer
to operate primarily with the Index dialog, since it consumes far less screen
space.
To dismiss the dialog, select "OK" to keep your changes or "Cancel" to forget
them. If the "Save" button is checked when you close User Preferences with
"OK", the changes are made permanent and will be in effect whenever you run
Hazel. Otherwise, the changes apply only to the current Hazel session.