Monster Media 1994 #1/monster.zip/monster/BUSINESS/PRFTPLAN.ZIP/AP.EXE/APHELP.HLP

Clarion Help | 1992-11-21 | 49KB | 909 lines

  HELP
 Answer "Y" to save the check(s)  just printed or "N" to
 void the checks and return to the main menu.  If you do
 save the checks, you should now replace the checks with
 stock paper so that the check register can be printed.
Press ENTER or ESC to return
  HELP
Answer "Y" to update your files with information for
this check.  All invoices that you have selected for
payment will be paid.
Answer "N" to  return to the
main menu without processing the check.
Press ENTER or ESC to return
  HELP
The lookup  window  enables  you  to  search  for  the  correct
checking account.  The following keys are active:
<Down Arrow> - Highlights the next choice.
(Up Arrow> - Highlights the previous choice.
Ctrl-PgDn - Highlights the last choice in the file.
Ctrl-PgUp - Highlights the first choice in the file.
Home - Highlights the first displayed choice.
End - Highlights the last displayed choice.
Enter - Selects the currently highlighted choice.
Esc - Exits the window without making a selection.
When you make a selection from the lookup window, the currently
highlighted  checking account  will automatically  be placed in
the active data entry field.
 #Press ENTER or ESC to return
  HELP
  You can enter a name for the new vendor or press ESC to
  return without creating the new vendor.
Press ENTER or ESC to return
  HELP
 Enter the number of the invoice that you want to void.
 Enter the number for the vendor whose invoice you want to void.
 You can press the  F2  key to use the lookup window to find the
 correct vendor.  Press ENTER while this field is highlighted to
 return to the main menu.
 !Press ENTER or ESC to return
  HELP
 Enter the number of the final vendor for which you want to create invoices
 or skip this field to end with the last vendor.
 Enter the number of the first vendor for which you want to create invoices
 or skip this field to begin with the first vendor.
 Enter  "Y" in this field to print a report listing the invoices that will
 be created.  You will then be able to review the report before proceding.
 Enter "N" if you do not want to print a report.
 Only the invoices due on or before this date will be created.
 Only automatic invoices with the "Type" code specified here will be used.
 Skip this field if you want to include all automatic invoices.
 +Press ENTER or ESC to return
  HELP
Enter the number of days until the second payment date.
Enter the number of days until the first payment date.
Enter the number of days until the fourth payment date.
Enter the number of days until the third payment date.
  Press ENTER or ESC to return
1@?1?
1@?1?
1???1?
  HELP
  Accounts  Payable  allows you to create as many as ten  checking accounts.
  You MUST define at least one checking account.  For each account, you will
  need to enter five fields:
Code:Enter the code that will represent the checking account or press
ENTER if you are finished entering checking accounts.
Next Check:Enter the next check number for the checking account.
GL Account:Enter the General Ledger account number to use for cash
disbursements from the checking account.
Dsc Account:This is the account to which early payment discounts will
be posted for the checking account.
Description:This is the description for the checking account.
 ,Press ENTER or ESC to return
  HELP
Enter the final vendor number to include in the report
or skip this field to end with the last vendor.
Enter the first vendor number to include in the report
or skip this field to begin with the first vendor.
Enter "Y" if you want to include checks from previous
periods or "N" to include only current period checks.
Enter "Y" to include void checks in the report or "N"
to exclude void checks.
Enter the code for the checking account  whose checks
you want to list or skip this field to include checks
for all checking accounts.
  Press ENTER or ESC to return
1@?1?
1@?1?
  HELP
Enter the final vendor number to include in the report
or skip this field to end with the last vendor.
Enter the first vendor number to include in the report
or skip this field to begin with the first vendor.
Enter "Y" to include void checks in the report or "N"
to exclude void checks.
Enter the code for the checking account  whose checks
you want to list or skip this field to include checks
for all checking accounts.
  Press ENTER or ESC to return
1@?1?
1@?1?
  HELP
  Enter "Y" if you are closing the final period of the
  year.  Otherwise, enter "N" in this field.
  If you elect to print a report, the date that you enter
  here will be specified as the period ending date on the
  report header.  Otherwise, this field will be skipped.
  Answer  "Y"  if you want to print a list of all invoices
  and credits that were entered during the current period.
  Enter "N" if you do not want to print the report.
Press ENTER or ESC to return
yAPCFGTWO
  Enter  "S"  to link to the  General Ledger  module in summary form or "D"
  to link in detail.  Enter "N" if you do not want to link Accounts Payable
  to the General Ledger module.
  This is the General Ledger account to which credits are posted.
  Enter "Y" if you want the program to print your company's name on your
  checks or "N" if the company's name is already printed on the checks.
  Ordinarily,  all checks and fully paid invoices are removed  from the
  system at the close of each period.
The program does  not  use this
  information.  However, you do have the option of  saving  checks  and
  paid invoices in history files.
You can then use  this  information
  to create your own customized reports.
Enter "Y"  to keep all prior
  period transactions on file or "N" to automatically remove all checks
  and fully paid invoices at the close of each period.
  Press ENTER to continue or ESC to return
  HELP
 Enter the number of the invoice to which you will apply the credit.
The details of the invoice will then be displayed.
Enter the total amount of the credit.
  Enter the date for the credit.
  After entering the amount of the
  credit,  you must distribute the
  credit  among  the  distribution
  account(s).
If the invoice has
  more than one distribution,  you
  can distribute the credit in any
  way you like.
The total of the
  distributions must exactly match
  the credit amount, however.
 ,Press ENTER or ESC to return
  HELP
 Enter the vendor number  for this credit.
You  can
 press the F2 key to use the lookup window to  search
 for the correct vendor.  Press ENTER while the field
 is highlighted to return to the main menu.
Press ENTER or ESC to return
  HELP
Enter the number of days until the second payment date.
Enter the number of days until the first payment date.
Enter the number of days until the fourth payment date.
Enter the number of days until the third payment date.
  Press ENTER or ESC to return
1@?1?
1@?1?
1???1?
  HELP
  Enter "Y" if you want to update the linking file.  If
  you are not using the  General Ledger  module or only
  want to list the entries that will be created,  enter
  "N" in this field.
  The date that you enter here will appear on the report
  header.
  Answer "Y" if you want to print a list of  the entries
  that will be created.  Enter "N" if you do not want to
  print  the report.
You will then be returned  to the
  main menu.
Press ENTER or ESC to return
  HELP
Enter the final vendor number to include in the report
or skip this field to end with the last vendor.
Enter the first vendor number to include in the report
or skip this field to begin with the first vendor.
Enter "Y" to include void invoices in the report or "N"
to exclude void invoices.
Only invoices dated prior to the date entered here will
be included in the report.  Skip this field to end with
the final invoice.
Only invoices dated after the date entered here will be
included in the report.
Skip this field to begin with
the first invoice.
  Press ENTER or ESC to return
1@?1?
  HELP
  Enter the number of the checking account for this
  check.
You can press the F2 key to use a lookup
  window to find the correct account.
Press ENTER or ESC to return
  HELP
  Enter the number of the vendor whose check you will
  record.  You can press the F2 key to use the lookup
  window to find the correct vendor.
Press ENTER to
  return to the main menu.
Press ENTER or ESC to return
APPAYAPP
APPAYEN3
  HELP
  Enter the number of days
 Enter the number of days during
  before payment is due.
which payments are eligible for
a discount.
 Specify the discount percentage
for this invoice, if any.
 The total  discount is calculated
  automatically, but you can change
  it.
  Specify the accounts payable account for the invoice.
Press ENTER to continue or ESC to return
1B?11?
1F?11?
  HELP
 You can distribute expenses to as many
 accounts as necessary.  For each item,
 you will need to enter two fields:
Dist. Acct:Enter the  account number
to  which  each  expense  is  to  be
distributed or press  ENTER when the
invoice amount is fully distributed.
Dist. Amount:Enter the dollar amount
to distribute to the account.
 You will not be able to  complete  the
 distributions until the total  of  the
 expense distributions exactly  matches
 the invoice total.
 ,Press ENTER or ESC to return
APPAYEN2
  HELP
  Enter the invoice number.
 You can make an entry in this
  field to help you to identify
  the invoice.
     Enter the date for the invoice.
 This is the total dollar amount
of the invoice.
  Specify the portion of the invoice total for which no discount is
  allowed.  This amount is subtracted from the invoice total before
  calculating the discount.
Press ENTER to continue or ESC to return
1H?1?
!1??1?
  HELP
 Enter the vendor number for this invoice.
You can
 press the F2 key to use the lookup window to search
 for the correct vendor.
If you enter an undefined
 vendor number, you will be given a chance to create
 a new vendor.
 You can return to the  main menu  by pressing ENTER
 while this field is highlighted.
Press ENTER or ESC to return
  HELP
  Enter the number of the final vendor whose check you intend to print or
  skip this field to end with the last vendor.
  Enter the number of the first vendor whose check you intend to print or
  skip this field to begin with the first vendor.
  The date that you enter here will appear on each check that is printed.
  Enter the number of the next check that is to be printed for the checking
  account.
  Specify the number of the checking account for which you want to print
  checks.
 ,Press ENTER or ESC to return
1L??1?
1M?1?
1M?1?
  HELP
  Answer "Y" to save the system information as entered
  or "N" to return to the main menu.
Press ENTER or ESC to return
  HELP
  Enter the number of the checking account that  you
  will use to pay the invoice(s).  You can press the
  F2 key to use a lookup window to  find the correct
  checking account.
Press ENTER or ESC to return
  HELP
 Enter the total amount of the
Enter the amount of any discounts
 invoice to be paid, including
that will be taken.
This amount
 any discounts to be taken.
cannot exceed the amount  entered
in the previous field.
 -Press ENTER or ESC to return
  HELP
  Answer "Y" to accept the partial payment as displayed
  or "N" to continue scanning invoices.
Press ENTER or ESC to return
  HELP
Enter the vendor number  for the first  vendor whose
invoices you want  to include  in the report or skip
this field to begin with the first vendor.
Enter the  vendor number  of the final  vendor whose
invoices you want  to include  in the report or skip
this field to end with the last vendor.
  Press ENTER or ESC to return
  HELP
  Enter the number of the vendor whose invoices you
  will select.  You can press the F2 key to use the
  lookup window to find the correct vendor.
Press
  ENTER to return to the main menu.
Press ENTER or ESC to return
  HELP
 Answer "Y" to change the displayed system information
 or "N" to return to the main menu.
Press ENTER or ESC to return
  HELP
  Only invoices and credits  that occurred before the date
  that you enter here will be deleted.  Skip this field to
  delete all invoices and credits.
  Enter "Y" if you want to delete invoices and credits
  from the history file.  Otherwise, enter "N" here.
  Enter  "Y"  if you want to print a list of transactions
  that will be deleted first.
Enter  "N"  if you do not
  want to print a report.
  Only checks printed before the date that you enter here
  will be deleted.  Skip this field to delete all checks.
  Enter "Y" if you want to delete checks from the history
  file.  Otherwise, enter "N" here.
Press ENTER or ESC to return
  HELP
Enter the final vendor number to include in the report
or skip this field to end with the last vendor.
Enter the first vendor number to include in the report
or skip this field to begin with the first vendor.
Only invoices dated prior to the date entered here will
be included in the report.  Skip this field to end with
the final invoice.
Only invoices dated after the date entered here will be
included in the report.
Skip this field to begin with
the first invoice.
  Press ENTER or ESC to return
1@?1?
1@?1?
1???1?
  HELP
Enter  the  date  that is to be used  as the basis for
calculating the age of invoices.
Enter the number of days in the fourth aging period.
Enter the number of days in the third aging period.
Enter the number of days in the second aging period.
Enter the number of days in the first aging period.
  Press ENTER or ESC to return
APVENAG2
  HELP
Enter the number of the first vendor whose invoices you
want to list or skip this field to begin with the first
vendor.
Enter the number of the final vendor whose invoices you
want to include or skip this field to end with the last
vendor.
Press ENTER to continue or ESC to return
  HELP
  Answer "Y" to continue and delete the transactions or
  "N" to return to the main menu.
Press ENTER or ESC to return
  HELP
  This automatic invoice number is not on file.  Answer "Y"
  to create  a new automatic invoice or "N" to  reenter the
  vendor number.
Press ENTER or ESC to return
  HELP
 Use this field to enter the vendor
number  for this automatic invoice
or press  ENTER  to return  to the
 %main menu.
You can press  F2  to
 %use  the lookup window  to  search
 %for the correct vendor.
 Use this field to enter the number that will represent this automatic
invoice.
Each automatic invoice for a given vendor must be assigned
a unique number.
This number will become the invoice number for all
vendor invoices generated by this automatic invoice.
 )Press ENTER or ESC to return
1&?11
 AUTENTR3
  HELP
 You can use this field to specify a
 Enter "Y" if this  is an
"Type" for this automatic invoice.
active automatic invoice
or "N" if not.
 Enter the next date that
 5the automatic invoice is
to be used.
 This is the total number
of times the invoice has
  been used.
 Enter "D" if you will
 Enter the maximum number
use the next field to
of times  that you  want
specify the number of
 Use this field to enter
the automatic invoice to
days between invoices
the number of months or
be used.
or "M" to specify the
days between invoices.
number of months.
Press ENTER to continue or ESC to return
erAUTENTR4
  HELP
 This is the total dollar amount
 Specify the portion of the invoices
 for  each invoice that  will be
for which no discount is allowed.
 created.
 Enter  the number  of  days  before
 You can make an entry  in this
payment is due.
 field to identify the invoices
 generated  by  this  automatic
 Enter  the  number  of  days during
 invoice.
which payments  are eligible  for a
discount.
 Specify the discount percentage for
the invoices, if any.
 This amount  will be calculated  by
  the program, but can be changed.
 This  will be  the accounts payable
 account for each invoice.
 "Press ENTER to continue or ESC to return
  HELP
 After entering the accounts payable account, you must enter the expense
 distribution(s).
You can distribute  expenses to  as many accounts as
 necessary.
For each individual expense item,  you will need  to enter
 two fields:
Dist. Acct.:Enter the account
number  to which  the expense
will be distributed  or press
ENTER  if the  invoice amount
has been fully distributed.
Dist. Amount:Enter the dollar
amount to distribute  to this
account.
 The total of all distribution amounts must match the invoice total.
 .Press ENTER or ESC to return
  HELP
  Answer "Y" to continue and generate all invoices due to be
  created or "N" to return to the main menu.
Press ENTER or ESC to return
  HELP
  Answer "Y" to continue and print a report listing invoices
  that will be created or "N" return to the main menu.
Press ENTER or ESC to return
  HELP
  The next check number must be higher than that of the
  last check that was printed.
Press ENTER or ESC to return
  HELP
  Answer "Y" to continue and rebuild your files or "N" to
  return to the main menu.
Press ENTER or ESC to return
  HELP
  Answer "Y" to continue and print the checks or "N" to
  return to the main menu.
Press ENTER or ESC to return
  HELP
The menu enables you to tell the program where to print the
checks.  Use the  left and right  arrow keys to reverse the
correct print device and press ENTER to select it.
 This is the description of the highlighted printer.
  Press ENTER or ESC to return
1B??1
  HELP
  Answer "Y" to continue and close the period or "N" to
  return to the main menu.
Press ENTER or ESC to return
  HELP
  Answer "Y" to continue and create this check or "N" to
  enter another vendor number.
Press ENTER or ESC to return
  HELP
  Credits may not be entered for an invoice after it is
  selected for payment.
Press ENTER or ESC to return
  HELP
  Answer "Y" to delete this vendor or "N" to return to the
  previous prompt.
Press ENTER or ESC to return
  HELP
  The menu enables you to tell the program where to direct the
  report.
Use the  left and right  arrow keys to reverse the
  correct report device and press ENTER to select it.
  If you direct the report to a printer, you should be certain
  that the printer is on line before continuing.
 This is the description of the highlighted printer.
  Press ENTER or ESC to return
1B??1
  HELP
  Since you have  elected to save  the report on disk,  it has
  been assigned a unique report number.
You can also specify
  a name for the report.  When you are ready to actually print
  this report,  you can use both the report number and name to
  identify it.
  Press ENTER or ESC to return
  HELP
  You can:
1. Answer "E" to make changes for this automatic invoice
2. Answer "D" to delete the automatic invoice
3. Answer "Q" to return to the previous screen
  Press ENTER or ESC to return
  HELP
  You can:
1. Answer "E" to make changes for this vendor
2. Answer "D" to delete the vendor
3. Answer "Q" to return to the previous screen
  You will not be able to delete a vendor with current period or
  unpaid invoices on file.
  Press ENTER or ESC to return
  HELP
  You can:
1. Press F3 to select the displayed invoice for payment
2. Press F4 to select the invoice for partial payment
3. Press PgUp to display the previous invoice
4. Press PgDn to display the next invoice
5. Press ESC to return to the vendor field
Press ENTER or ESC to return
  HELP
  The total for all distributions must exactly match the
  credit amount that you have entered.
Press ENTER or ESC to return
  HELP
  There is another current period or unpaid invoice for
  this vendor with the same invoice number.
Press ENTER or ESC to return
  HELP
  Answer "Y" if you want to rebuild the Transaction History and
  Check History  files.
If these files contain a large number
  of tranasctions,  this may be time consuming.
Answer "N" to
  rebuild all files except for these.
  Press ENTER or ESC to return
  HELP
Enter the date for this check.
Press ENTER or ESC to return
  HELP
  The menu enables you to tell the program where to direct the
  report.
Use the  left and right  arrow keys to reverse the
  correct report device and press ENTER to select it.
  If you direct the report to a printer, you should be certain
  that the printer is on line before continuing.
 This is the description of the highlighted printer.
  Press ENTER or ESC to return
  HELP
  Answer "Y" to print a check register listing amounts for
  this check or "N" to continue without the report.
Press ENTER or ESC to return
  HELP
  Enter the next check number to be printed for this
  checking account.
Press ENTER or ESC to return
  HELP
No invoices meeting the specified criteria are due to be
created at this time.
Press ENTER or ESC to return
  HELP
  There are no checks due to be printed within the parameters
  that you have specified.  Press a key to return to the main
  menu.
Press ENTER or ESC to return
No help is available.
  HELP
 You must select the invoice(s) to be paid by this check
 before actually entering the manual check.
Press ENTER or ESC to return
  HELP
 The total of all distribution amounts for the invoice must
 match the invoice total.
Press ENTER or ESC to return
  HELP
  This transaction causes the credit limit specified for
  this vendor to be exceeded.
Answer "Y" to ignore the
  warning and save the displayed invoice or "N" to enter
  another vendor number.
Press ENTER or ESC to return
  HELP
  Answer "Y" to continue and create general journal entries
  or "N" return to the main menu.
Press ENTER or ESC to return
  HELP
  Answer "Y" to continue and print the report or "N" if
  you want to skip the report.
Press ENTER or ESC to return
  HELP
Answer "Y" to print the report or "N" to return to the
main menu.
Press ENTER or ESC to return
  HELP
Enter the vendor number  for the first  vendor whose
automatic invoices you want to include in the report
or skip this field to begin with the first vendor.
Only automatic invoices with the "Type" code that you
specify here will appear on the report.
Enter the  vendor number  of the final  vendor whose
automatic invoices you want to include in the report
or skip this field to end with the last vendor.
  Press ENTER or ESC to return
1@?1?
1???1?
  HELP
  The menu enables you to tell the program where to direct the
  report.
Use the  left and right  arrow keys to reverse the
  correct report device and press ENTER to select it.
 This is the description of the highlighted printer.
  Press ENTER or ESC to return
1B??1
  HELP
 Answer "Y" to print the same check(s) again or "N" if you do
 not need to reprint the check(s).
If you elect to  reprint
 the checks, the checks just printed will be voided.
Press ENTER or ESC to return
  HELP
Answer "Y" to save this automatic invoice as displayed
on the screen or "N" to return  to the previous screen
without saving.
Press ENTER or ESC to return
  HELP
 Answer "Y" to save the displayed credit or "N" to enter
 another vendor number.
Press ENTER or ESC to return
  HELP
  You can:
1. Answer "S" to save the vendor as shown on the screen
2. Answer "M" to change the displayed information
3. Answer "Q" to abandon entry of this vendor
  Press ENTER or ESC to return
  HELP
  You can:
1. Answer "S" to save the vendor as shown on the screen
2. Answer "M" to change the displayed information
3. Answer "Q" to abandon any changes that you have made
  Press ENTER or ESC to return
  HELP
 Answer "Y" to save the displayed invoice or "N" to enter
 another vendor number.
Press ENTER or ESC to return
  HELP
  The menu enables you to tell the program where to direct the
  report.
Use the  left and right  arrow keys to reverse the
  correct report device and press ENTER to select it.
  If you direct the report to a printer, you should be certain
  that the printer is on line before continuing.
 This is the description of the highlighted printer.
  Press ENTER or ESC to return
1B??1
  HELP
  Untransferred general journal entries are still on file.  You
  should run the  GENERAL JOURNAL ENTRIES  function  before you
  close the current period.
All record of any general journal
  entries to be created will be lost when the period is closed.
  Press ENTER or ESC to return
  HELP
  An invoice may not be voided after it is selected for
  payment.
Press ENTER or ESC to return
  HELP
 This invoice has been transferred to the General Ledger
 module and is no longer available to be voided.
Press ENTER or ESC to return
  HELP
Enter the final vendor number to include in the report
or skip this field to end with the last vendor.
Enter the first vendor number to include in the report
or skip this field to begin with the first vendor.
Only vendors with the "Code" specified here will appear
on the report.
Only vendors with the "Type" code specified here will
appear on the report.
  Press ENTER or ESC to return
1>??11?
1??11?
1??11?
1@?1?
1???1?
  HELP
  If you want to review the invoices and credits of
  a particular vendor, enter the appropriate vendor
  number or press F2 to use a lookup window to find
  the correct vendor.
  If  you want  to return  to the main menu,  press
  ENTER.
Press ENTER or ESC to return
  HELP
  You can:
1. Press PgUp to display the previous transaction
2. Press PgDn to display the next transaction
3. Press ESC to return to the previous screen
Press ENTER or ESC to return
  HELP
The lookup window enables you to search the vendor file for the
correct vendor record.  The following keys are active:
<Down Arrow> - Highlights the next choice.
(Up Arrow> - Highlights the previous choice.
PgDn - Displays the next page of choices.
PgUp - Displays the previous page of choices.
Ctrl-PgDn - Highlights the last choice in the file.
Ctrl-PgUp - Highlights the first choice in the file.
Home - Highlights the first displayed choice.
End - Highlights the last displayed choice.
Enter - Selects the currently highlighted choice.
Esc - Exits the window without making a selection.
When you make a selection from the lookup window, the currently
highlighted vendor number  will automatically  be placed in the
active data entry field.
 #Press ENTER or ESC to return
  HELP
  This vendor number is not on file.  Answer "Y" to create
  a new vendor or "N" to reenter the vendor number.
Press ENTER or ESC to return
  HELP
  If you want to create a new vendor record,  enter the
  number that you will use to represent the new vendor.
  If you want  to modify  or delete  an existing vendor
  record,  enter the appropriate vendor number or press
  F2 to use the lookup window to search for the correct
  vendor.
  If you want to return to the main menu, press ENTER.
Press ENTER or ESC to return
 VNDENTR3
  HELP
 Use these fields to
enter this vendor's
name and address.
 Enter this vendor's
telephone number.
 You can use this field to identify a
  person you will correspond with.
 You can use this field to enter the
     vendor's federal taxpayer ID number
     or social security number.
 You can specify a type for each vendor.
  You can press F3 to accept
  the  information currently
 You can also specify a code for each of
  displayed on the screen.
your vendors.
 "Press ENTER to continue or ESC to return
1M?1?
1M?1?
fVNDENTR4
  HELP
  This is the number of days that this
  vendor usually allows before payment
  is due.
  Specify the discount percentage that
  this vendor usually offers, if any.
  This is the number of days during
  which payments to this vendor are
  usually eligible for a discount.
  You can specify a credit limit for
  each vendor.  You will be notified
  if you create an invoice that will
  exceed this limit.
  Specify the distribution account
  most often used for this vendor.
 "Press ENTER to continue or ESC to return
1(?11
  HELP
  This is your current balance with
  this vendor.
  This is the year-to-date discounts
 This is the date of the last
  taken from this vendor.
payment made to this vendor.
  This is the year-to-date amount
 This is the date of the last
  payed to this vendor.
  invoice that was entered for
  this vendor.
  This is the year-to-date amount
  purchased from this vendor.
  You will only be able to edit these fields when first defining a vendor.
 .Press ENTER or ESC to return
1D?1?
1E?1?
1D??1?
1D??1?
  HELP
 Answer "Y" to void the displayed invoice or "N" to enter
 another vendor number.
Press ENTER or ESC to return
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