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OS/2 Help File
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1993-09-27
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41KB
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1,076 lines
ΓòÉΓòÉΓòÉ 1. Overview ΓòÉΓòÉΓòÉ
Little Black Book/2 is a personal information manager which may be used to
store and manipulate the names, address, phone numbers, and other pertinent
information about groups of individuals. It is capable of storing up to five
different groups of people in each phone book. These groups could be business
contacts, friends, relatives, Christmas card lists, etc, they are determined
solely by you. It is also capable of dialing the phone, printing mailing
labels, printing your personal phone book, or printing index cards for any
individual or group selected.
Little Black Book/2 is provided "as is" without any warranties (or conditions),
expressed or implied with respect to the software, including the implied
warranties (or conditions) of merchantability and fitness for a particular
purpose. The entire risk arising out of use or performance of the program
remains with you. In no event will the copyright holder be liable for any lost
profits, lost savings, incidental or indirect damages or other economic
consequential damages, even if I have been advised of the possibility of such
damages. In addition, I will not be liable for any damages claimed by you
based on any third party claim.
ΓòÉΓòÉΓòÉ 2. File ΓòÉΓòÉΓòÉ
The File menu contains commands that allow you to create, open, and save data
files. The following commands appear in the File menu:
New Creates a new untitled file
Open Opens an existing file
Import Brings data into Little Black Book/2 from an external source
Export Transfers data out of Little Black Book/2 into another format
Save Saves any changes to the current file
Save As Saves the current file under a different title
Quit Exits Little Black Book/2
ΓòÉΓòÉΓòÉ 2.1. File New ΓòÉΓòÉΓòÉ
You can create a new phone book by using the File New command. To create a new
phone book, do the following:
o Select the File menu item and choose the New command.
The word "Untitled" will then appear in the title bar of the Little Black
Book/2 window.
ΓòÉΓòÉΓòÉ 2.2. File Open ΓòÉΓòÉΓòÉ
You can open a phone book that exists on any drive in any directory by using
the File Open command. To open a file, do the following:
1. Select the File menu item and choose the Open command.
2. A dialog box will then appear showing you a list of files in the current
directory.
3. Select the file to be opened by clicking on the appropriate directory and
file names.
ΓòÉΓòÉΓòÉ 2.3. File Save ΓòÉΓòÉΓòÉ
You use the File Save command to save changes you've made to your phone book.
To save changes to the current file, do the following:
o Select the File menu item and choose the Save command.
ΓòÉΓòÉΓòÉ 2.4. File Save As ΓòÉΓòÉΓòÉ
You use the File Save As command to name and save your database in a new file.
To do this, perform the following:
1. Select the File menu item and choose the Save As command.
2. A dialog box will then appear showing you a list of files in the current
directory.
3. Select the appropriate directory folder and then type in the new file name.
ΓòÉΓòÉΓòÉ 2.5. Quit ΓòÉΓòÉΓòÉ
To exit Little Black Book/2, do the following:
o Double Click on the Icon in the upper left-hand corner of the Little Black
Book/2 screen.
o Or, Select File Quit from the menu bar.
ΓòÉΓòÉΓòÉ <hidden> Help for Open ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Open ΓòÉΓòÉΓòÉ
1. Select the down arrow to the right of the Drive list to display all the
drives on your system.
2. Select a drive from the Drive list.
3. Select a directory from the Directory list.
4. Select a file name from the File list or type in a file name and select the
Open pushbutton to display the file you want to edit.
For specific help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> List of Fields ΓòÉΓòÉΓòÉ
File name Type of file
Drive File
Directory Open pushbutton
ΓòÉΓòÉΓòÉ <hidden> Help for File name ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for File name ΓòÉΓòÉΓòÉ
Type the name of the file you want to open in the File name field and select
the Open pushbutton.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> List of Fields ΓòÉΓòÉΓòÉ
File name Type of file
Drive File
Directory Open pushbutton
General help
ΓòÉΓòÉΓòÉ <hidden> Help for Type of file ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Type of file ΓòÉΓòÉΓòÉ
Select the down arrow to the right of the Type of file field to display the
available file types. The sample has set this field for all file types.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Drive ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Drive ΓòÉΓòÉΓòÉ
The Drive list displays the drives on your system. Select the drive that
contains the files you want to edit.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for File ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for File ΓòÉΓòÉΓòÉ
The File list displays all the files in the directory you selected from the
Directory list. Select the file you want to open.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Directory ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Directory ΓòÉΓòÉΓòÉ
The Directory list displays the directories on the selected drive. Select a
directory to display the list of files from that directory in the File list
box.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Open ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Open ΓòÉΓòÉΓòÉ
Select the Open pushbutton to display the file you want to edit.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Save ΓòÉΓòÉΓòÉ
Use Save to store the file you are editing. After the file is saved, the text
remains in the window so that you can continue editing it.
Note: If you are editing a new file, select the Save or Save as choices to
display the Save as pop-up so that you can name the file you are
editing. A file must have a title to be saved.
ΓòÉΓòÉΓòÉ <hidden> Help for Save as ΓòÉΓòÉΓòÉ
Use Save as to name and save a new file or to save an existing file under a
different name, in a different directory, or on a different disk.
ΓòÉΓòÉΓòÉ <hidden> Help for Save as ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Save as ΓòÉΓòÉΓòÉ
1. Select the down arrow to the right of the Drive list to display all the
drives on your system.
2. Select a drive from the Drive list.
3. Select a directory from the Directory list.
4. Type the name of the file you want to save in the File name field and
select the Save pushbutton.
For specific help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> List of Fields ΓòÉΓòÉΓòÉ
File name Type of file
Drive File
Directory Save pushbutton
ΓòÉΓòÉΓòÉ <hidden> Help for File name ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for File name ΓòÉΓòÉΓòÉ
Type the name of the file you want to save in the File name field and select
the Save pushbutton.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> List of Fields ΓòÉΓòÉΓòÉ
File name Type of file
Drive File
Directory Save pushbutton
General help
ΓòÉΓòÉΓòÉ <hidden> Help for Type of file ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Type of file ΓòÉΓòÉΓòÉ
Select the down arrow to the right of the Type of file field to display the
available file types. The sample has set this field for all file types.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Drive ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Drive ΓòÉΓòÉΓòÉ
The Drive list displays the drives on your system. Select the drive that
contains the files you want to save.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for File ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for File ΓòÉΓòÉΓòÉ
The File list displays all the files in the directory you selected from the
Directory list. Select the file you want to rename and save.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Directory ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Directory ΓòÉΓòÉΓòÉ
The Directory list displays the directories on the selected drive. Select a
directory to display the list of files from that directory in the File list
box.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Save ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Save ΓòÉΓòÉΓòÉ
Select the Save pushbutton to save the file to the drive and directory you
selected and with the file name you specified.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ 3. Update ΓòÉΓòÉΓòÉ
The Update menu has commands which allow you to create new records, delete
unneeded records, and modify existing records. The following commands appear
in the Update menu:
Add a record Creates a new entry in the database
Delete a record Removes an unneeded entry in the database
Modify a record Changes an existing record in the database
ΓòÉΓòÉΓòÉ 4. Add a record ΓòÉΓòÉΓòÉ
You can create a new entry in the database by using Add a record. To do so,
perform the following steps:
1. Select the Update menu item and choose the Add a record command.
2. Fill-in the record as appropriate
3. Select whatever group the person is a member of.
4. Press Add to update the database or press Cancel to abort the procedure.
5. You may continue adding records until all names are entered, press Add
after you have entered the data for each record (including the last) and
then press Cancel to take you back to the main menu.
ΓòÉΓòÉΓòÉ 5. Delete a record ΓòÉΓòÉΓòÉ
You can permanently remove an entry from the database by using Delete a record.
To do so, perform the following steps:
1. Select the record you wish to delete by highlighting it with the horizontal
scroll bar.
2. Select the Update menu item and choose the Delete a record command.
Warning: Once a record is deleted there is no method of retrieving it.
ΓòÉΓòÉΓòÉ 6. Modify a record ΓòÉΓòÉΓòÉ
You can change the contents of a record by using the Modify a record command.
To do so, perform the following steps:
1. Select the record you wish to modify by highlighting it with the horizontal
scroll bar.
2. Select the Update menu item and choose the Update a record command.
3. Modify the data as appropriate
4. Press Modify to update the database or press Cancel to abort the procedure.
5. You may continue modifying records until you have made all desired changes,
press Modify after each record is changed (including the last) and then
press Cancel to take you back to the main menu.
ΓòÉΓòÉΓòÉ 7. Search ΓòÉΓòÉΓòÉ
The Search menu has commands which allow you to locate a record which has as
any field or substring within any field the string specified.
Find Specify a substring to search for, and locate the next occurance
within the database.
Find Prev Locate the substring specified by the Find command closest to the
current pointer in the reverse direction.
Find Next Locate the substring specified by the Find command closest to the
current pointer in the forwards direction.
Find First Locate the first occurance in the database of the substring
specified by the Find command.
Find Last Locate the last occurance in the database of the substring
specified by the Find command.
ΓòÉΓòÉΓòÉ 8. Find ΓòÉΓòÉΓòÉ
Specify a substring to search for, and locate the next occurance within the
database.
o The substring is initially set to a blank value on program initiation,
however, once it is entered the program will remember that value until it is
either changed or the program is terminated.
o The default value for searches is case insensitive, for example the search
string abc will match the string This is a test of our ABC's.
o Case sensitive searches may be turned on by placing a check mark in the Case
Sensitive block. In this case the prior example would NOT produce a match.
o Only the group currently displayed on the screen is searched, data which does
not belong to this group is not searched.
o All records within a database entry are searched for a match, not just those
displayed on the screen. Searches should not be made which span more than
one record within a database entry, said searches will produce unreliable
results.
ΓòÉΓòÉΓòÉ 9. Find Prev ΓòÉΓòÉΓòÉ
Locate the substring specified by the Find command closest to the current
pointer in the reverse direction.
ΓòÉΓòÉΓòÉ 10. Find Next ΓòÉΓòÉΓòÉ
Locate the substring specified by the Find command closest to the current
pointer in the forwards direction.
ΓòÉΓòÉΓòÉ 11. Find First ΓòÉΓòÉΓòÉ
Locate the first occurance in the database of the substring specified by the
Find command.
ΓòÉΓòÉΓòÉ 12. Find Last ΓòÉΓòÉΓòÉ
Locate the last occurance in the database of the substring specified by the
Find command.
ΓòÉΓòÉΓòÉ 13. Dial ΓòÉΓòÉΓòÉ
The Dial feature attempts to dial the phone based upon parameters established
by the Setup Dialing feature.
o The phone number dialed is the one belonging to the record currently
highlighted.
o If work phone is currently selected, and there is no entry for work phone,
but there is an entry for home phone you will be prompted to determine if you
wish to dial the number listed for the home phone.
o The previous also applies for the home phone dialing the work phone.
o The phone numbers in the database should exactly specify the number to be
dialed including the dialing prefix.
ΓòÉΓòÉΓòÉ 14. Print ΓòÉΓòÉΓòÉ
The Print menu allows you to print either the currently highlighted entry or
all entries in the currently displayed group.
Label Prints the entry currently highlighted using specifications determined by
the Setup Printing Labels function.
Label to Clipboard Copies the entry currently highlighted using specifications
determined by the Setup Printing Labels function to the Clipboard where
the data can be copied into other applications.
All Labels Prints the currently displayed group using specifications determined
by the Setup Printing Labels function.
As Displayed on Screen Prints the entry currently highlighted using
specifications determined by the Setup Display function to the printer.
As Displayed on Screen to Clipboard Copies the entry currently highlighted
using specifications determined by the Setup Display function to the
Clipboard where the data may be copied into other applications.
Address Book Prints all entries in the currently displayed group using
specifications determined by the Setup Printing Address Book function.
Individual Card Prints the entry currently highlighted using specifications
determined by the Setup Printing Card File function.
All Cards Prints all entries in the currently displayed group using
specifications determined by the Setup Printing Card File function.
ΓòÉΓòÉΓòÉ 15. Print Label ΓòÉΓòÉΓòÉ
Prints the entry currently highlighted using specifications determined by the
Setup Printing Labels function.
ΓòÉΓòÉΓòÉ 16. Print Label to Clipboard ΓòÉΓòÉΓòÉ
Copies the entry currently highlighted using specifications determined by the
Setup Printing Labels function to the Clipboard where the data can be copied
into other applications.
ΓòÉΓòÉΓòÉ 17. Print All Labels ΓòÉΓòÉΓòÉ
Prints the currently displayed group using specifications determined by the
Setup Printing Labels function.
ΓòÉΓòÉΓòÉ 18. Print As Displayed on Screen ΓòÉΓòÉΓòÉ
Prints the entry currently highlighted using specifications determined by the
Setup Display function to the printer.
ΓòÉΓòÉΓòÉ 19. Print As Displayed on Screen to Clipboard ΓòÉΓòÉΓòÉ
Copies the entry currently highlighted using specifications determined by the
Setup Display function to the Clipboard where the data may be copied into other
applications.
ΓòÉΓòÉΓòÉ 20. Print Address Book ΓòÉΓòÉΓòÉ
Prints all entries in the currently displayed group using specifications
determined by the Setup Printing Address Book function.
ΓòÉΓòÉΓòÉ 21. Print Individual Card ΓòÉΓòÉΓòÉ
Prints the entry currently highlighted using specifications determined by the
Setup Printing Card File function.
ΓòÉΓòÉΓòÉ 22. Print All Cards ΓòÉΓòÉΓòÉ
Prints all entries in the currently displayed group using specifications
determined by the Setup Printing Card File function.
ΓòÉΓòÉΓòÉ 23. Setup ΓòÉΓòÉΓòÉ
The Setup function is responsible for how information is displayed on the
screen, how phone numbers are dialed, and how information is printed.
Display Determine record types (and their sequence) displayed, set group
names, and determine which group(s) is displayed.
Dialing Determine if Pulse/Tone dialing method is used and set the COM
Port to which the modem is attached.
Printing (Labels) Determine label making parameters and set printer port.
Printing (Address Book) Determine address book printing parameters and set
printer port.
Printing (Card File) Determine card file printing parameters and set printer
port.
Sort Order Determine display, printing, exporting order of the database.
Registration Data Load key provided to registered users which enables telephone
support and disables program termination messages. This feature
is grayed-out once a key has been successfully loaded as it is no
longer needed.
ΓòÉΓòÉΓòÉ 24. Setup Display ΓòÉΓòÉΓòÉ
Determine field types displayed, set group names, and determine which group(s)
is displayed.
o Select the order that you wish to see a field displayed in the Display
Sequence section. If you do not want a certain field displayed (such as Work
Phone) place a 0 by it and it will not be shown on screen. This is for the
quick display view only, you may still use this field to hold data. It does
not affect the data, searches upon the data, or the printing of labels.
o If you select Last Name to immediately follow First Name, the fields will be
concatenated together producing a natural looking name, e.g. if First Name is
2 and Last Name is 3 then the names will be concatenated. However, if First
Name is 3 and Last Name is 2 they will appear in columns like all other
fields. To defeat this feature and leave the names in columns, separate the
names by 1 or more numbers (without assigning the number in between), e.g.
set First Name to 1, Last Name to 3, and don't assign anything to 2.
o The Printing/Viewing Categories section allows you to create separate,
logical groups within the database for assigning people. These groups may
have names such as Family, Business Acquaintances, or Christmas Card List.
People may be assigned to zero or more (up to 5) groups for display. This
feature is intended to help you keep your data organized, and to allow you to
do mass label, card, or phone book printing for any one group.
o The Group to View section allows you to specify which group is curently the
active one for viewing. You may of course, select All to see all individuals
regardless of their group membership.
o In the event that you need more groups than 5, Little Black Book/2 fully
recognizes the ability to have more than 1 database file. The database
filename is of the format *.lbb with its associated configuration in the form
*.cnf (please do not attempt to modify the *.cnf file with an editor, if it
somehow becomes corrupted just delete it, you will lose no data, just your
preference settings).
o Little Black Book/2 remembers the last database you were working on the last
time you were in the program, and opens the most recently used database the
next time the program is run. To swap to a different database file use the
File Open command to open a new database file.
ΓòÉΓòÉΓòÉ 25. Setup Dialing ΓòÉΓòÉΓòÉ
Determine if Pulse/Tone dialing method is used and set the COM Port to which
the modem is attached.
o The Dial select feature allows you to switch between Tone and Rotary/Pulse
dialing. Your telephone line and your modem must both support whichever
method is chosen. In the event that problems arise, check your modem
documentation and ensure that your modem's non-volatile memory is setup with
the correct parameters for your local phone system (it usually is).
o The COM Port select feature allows you to tell the computer which port your
modem is attached to. If you select an incorrect port usually OS/2 will
detect this when you attempt to dial and give you an appropriate error
message.
o The Modem Initialization String is useful if you wish to alter the
configuration of your modem's preset settings, or if you require special
settings for dialing. This setting is normally not used, Little Black Book/2
assumes that your modem is Hayes-compatible and if so the software should
have no problem controlling your modem without using this field.
o The Dialing Prefix is the command string used to control your access method
to the phone system, for instance many PBX systems require you to dial 9, to
reach an outside line, this is where you would put the 9,.
Warning: In the event you get a nasty message from the operating system when
you attempt to dial, select Return Error Code to Program and Little Black
Book/2 will not terminate abruptly. At this time you should go to Setup
Dialing and correct the Comm Port setting.
ΓòÉΓòÉΓòÉ 26. Setup Printing (Labels) ΓòÉΓòÉΓòÉ
Determine label making parameters and set printer port.
o Labels may be up to 5 lines.
- The first line may be either Name, Title and Name, or Company.
- The second line may be either Name, Title and Name, Company, or Street
address.
- The third line may be either Street address, Street Address Line 2, or
City, State, Zip.
- The forth line may be either Street Address Line 2, City, State, Zip or
Blank.
- The fifth line may be either City, State, Zip or Blank.
o The Left Margin setting allows you to tell the printer in which column to
start printing your labels.
o The Lines per Label setting tells the computer how many lines are printable
on the label you are using. This is necessary because labels come in many
sizes and the computer has no way of knowing the label size unless you tell
it.
o The Letter Quality Mode setting is useful for establishing a higher quality
print mode for some printers such as those using an Epson-compatible command
set, this may not work for other printers, if your printing comes out odd
then turn off this setting.
o The Add <CR> after <LF> setting is useful for adding an additional carriage
return at the end of each line. This is necessary for some printers such as
the HP DeskJet due to their factory configuration (this says nothing positive
or negative about these printers, merely that due to their feature set this
is how their manufacturer chose to implement them).
o The LPT1 ... COM4 buttons are used to tell Little Black Book/2 which port the
printer is attached to. Should you select an incorrect port, unpredictable
results may occur.
ΓòÉΓòÉΓòÉ 27. Setup Printing (Address Book) ΓòÉΓòÉΓòÉ
This is an extemely powerful feature of Little Black Book/2. It enables you to
print out an address book on paper (you must cut it to size) which has the
field placement and size of your choosing. It does NO ERROR CHECKING. In
order to get it right you will usually have to do this several times (don't get
frustrated), this is because of its total flexibility which enables you
complete control over your output.
The Line # column is used to establish multi-line addresses (or you can put
just the fields you want on a single line).
The Column column is used to set where on each line you would like a specific
field to begin printing, however it says nothing as to where a field ends (you
must know your own data, this is what is sometimes frustrating).
If you do not want a specific field(s) printed, just leave a 0 in its Line #
column, it will subsequently be ignored.
If you select Last Name to immediately follow First Name they will be
concatenated together to form a natural looking name (they must be within 35
columns of each other). If you do not like this effect reverse their order.
Suggestions
o Start around column 8 on each line to leave room to punch holes in the paper.
o Indent lines after 1 to around column 15 so they show up as belonging to that
record, assuming that you make the name the first item displayed on the first
line.
o Setup Sort Order before you print, otherwise you could get some very wierd
results in the order that things are printed.
o Setup Display before you print and select the group for display, it will be
the same one printed, else you might find that your printed book is missing
some people.
Lines per page establishes how many lines are on each page before a formfeed is
sent to your printer, this number should be some multiple of the total number
of lines you are using to display each record, otherwise some records will be
split between pages.
The Letter Quality Mode setting is useful for establishing a higher quality
print mode for some printers such as those using an Epson-compatible command
set, this may not work for other printers, if your printing comes out odd then
turn off this setting.
The Add <CR> after <LF> setting is useful for adding an additional carriage
return at the end of each line. This is necessary for some printers such as
the HP DeskJet due to their factory configuration (this says nothing positive
or negative about these printers, merely that due to their feature set this is
how their manufacturer chose to implement them).
The port selection feature effects only how address books are printed, ensure
it is set to the correct port. By asking which port your printer is attached
to in several places it enables this software to use different printers for
different tasks simultaneously.
ΓòÉΓòÉΓòÉ 28. Setup Printing (Card File) ΓòÉΓòÉΓòÉ
This is an extemely powerful feature of Little Black Book/2. It enables you to
print out address cards on paper (you must cut them to size or locate pin fed
cards) which has the field placement and size of your choosing. It does NO
ERROR CHECKING. In order to get it right you will usually have to do this
several times (don't get frustrated), this is because of its total flexibility
which enables you complete control over your output.
The Line # column is used to establish multi-line addresses (or you can put
just the fields you want on a single line).
The Column column is used to set where on each line you would like a specific
field to begin printing, however it says nothing as to where a field ends (you
must know your own data, this is what is sometimes frustrating).
If you do not want a specific field(s) printed, just leave a 0 in its Line #
column, it will subsequently be ignored.
If you select Last Name to immediately follow First Name they will be
concatenated together to form a natural looking name (they must be within 35
columns of each other). If you do not like this effect reverse their order.
Suggestion
o Setup Display before you print and select the group for display, it will be
the same one printed, else you might find that your card file is missing some
people.
Lines per Card establishes how many lines are on each card. If you get this
number wrong then you will see "address creep" as successive cards are printed.
The Letter Quality Mode setting is useful for establishing a higher quality
print mode for some printers such as those using an Epson-compatible command
set, this may not work for other printers, if your printing comes out odd then
turn off this setting.
The Add <CR> after <LF> setting is useful for adding an additional carriage
return at the end of each line. This is necessary for some printers such as
the HP DeskJet due to their factory configuration (this says nothing positive
or negative about these printers, merely that due to their feature set this is
how their manufacturer chose to implement them).
The port selection feature effects only how Address Cards are printed, ensure
it is set to the correct port. By asking which port your printer is attached
to in several places it enables this software to use different printers for
different tasks simultaneously.
ΓòÉΓòÉΓòÉ 29. Setup Sort Order ΓòÉΓòÉΓòÉ
Changing the sort order for your data is easily accomplished by selecting Setup
Sort Order. In this window simply click on the the primary, secondary, and
tertiary keys (that is the most important sort criteria to least important) in
the window, and then select Accept.
As an example, if you want to list people by the state they live in, the city,
and then alphabetize them by name select the following:
o Select State as your Primary key
o Select City as your Secondary key
o Select Name as your Tertiary key
Normally, Name would be selected as the primary key, usually the other keys
don't matter in this case because names tend to be unique.
ΓòÉΓòÉΓòÉ 30. Setup Registration Data ΓòÉΓòÉΓòÉ
Registration Data Setup is only used to register a paid user of Little Black
Book/2. Once the software is registered the feature is grayed-out and no
longer reachable. This is so you can't accidentally destroy your key.
To register the software merely type in your name EXACTLY as written in the
license provided and type in the checksum EXACTLY as written. Ensure there are
no trailing spaces or it may give you an error message.
For registration information see Help Register.
ΓòÉΓòÉΓòÉ 31. Help ΓòÉΓòÉΓòÉ
Registered users may request help at a phone number provided by selecting Help
Telephone Support.
Note: This feature is enabled upon software registration, it is the only
disabled feature within Little Black Book/2.
ΓòÉΓòÉΓòÉ 32. Product information ΓòÉΓòÉΓòÉ
Little Black Book/2
Version 1.20
Copyright (C) 1993
by
James E. Johnson Jr.
Little Black Book/2 is shareware and must be
registered for continued use.
ΓòÉΓòÉΓòÉ 33. Registration ΓòÉΓòÉΓòÉ
Little Black Book/2 may be registered by mailing a check for $10 to:
James E. Johnson Jr.
6924 Vancouver Road
Springfield, VA 22152
Upon registration you will receive a registration key which is your license to
use both the current and all future 1.xx versions of Little Black Book/2
software. This key turns off the encouragement to register when you exit
Little Black Book/2 and turns on the Telephone Support switch. The $10
registration does NOT include the software, just the license, the assumption is
that you have downloaded the software previously from a BBS or other source.
In the event you would like to receive the current version on floppy (and not
just the key), please send $15 to the above address and state floppy disk size
needed. Future versions of the software must be downloaded from your favorite
BBS at your own expense.
ΓòÉΓòÉΓòÉ 34. Shareware Concept ΓòÉΓòÉΓòÉ
Shareware is the try it before you buy it concept of software marketing. It is
freely available by downloading it from various BBS's or one can easily and
legally give a copy to a friend. If you like the software and intend on
continuing to use it after the trial period of typically 30 - 45 days, you are
expected to register the software with the author. Shareware is not freeware.
It's continued use implies that it is a viable and needed tool. Registration
encourages the author to enhance the software's features, making it a better
tool for you the user, and also to create new software in the future.
ΓòÉΓòÉΓòÉ 35. Telephone Support ΓòÉΓòÉΓòÉ
Telephone Support is available to registered users. The panel and phone number
are grayed-out if the software is unregistered. This is the only feature
within Little Black Book/2 which is not available unless you are registered.
ΓòÉΓòÉΓòÉ 36. Fields ΓòÉΓòÉΓòÉ
Fields have a maximum length of 32 characters.
They may contain any combination of upper or lower case alphabetic characters,
numbers or other printable characters such as #, *, %, etc. What you type is
what you get, there is no character conversion.
Fields are larger than the box they are in on screen, the box size is
irrelevant. All fields within Little Black Book/2 are 32 characters regardless
of the size allocated on screen.
ΓòÉΓòÉΓòÉ 37. Records ΓòÉΓòÉΓòÉ
Records are a conglomeration of fields.
o They are made up of First and Last Names, and other information about an
individual or company.
o If the record contains information about a company and not an individual,
then the Last Name field should contain the word Company or whatever type of
entity it is, with the First Name field containing the other information.
This will ensure a consistent data presentation for both display and printing
purposes.
o If there is no information for a given field within a record, leave it blank,
there is no harm in doing so.
ΓòÉΓòÉΓòÉ 38. Groups ΓòÉΓòÉΓòÉ
A Group is a logical entity which is used to designate a subcategory within
your Little Black Book/2 database.
o A group would be such entities as Relatives, Friends, Co-Workers, Business
Contacts, Sunday School Class, or a Christmas Card List.
o The purpose of using groups is to limit what is displayed on screen to a
single category of individuals to simply the database's usage. The groups are
also useful when printing labels, their usage allows you to print labels for
all members of a group.
o You may select the All groups displayed feature to deal with the database as
a whole.
o Both the group name and the active group may be set by using the Display
Setup function.
ΓòÉΓòÉΓòÉ 39. Trademarks ΓòÉΓòÉΓòÉ
The following are trademarks of their respective corporations:
o Epson is a trademark of Epson International Corporation.
o Hayes is a registered trademark of Hayes Microcomputer Products.
o HP and DeskJet are trademarks of the Hewlett-Packard Corporation.
o IBM and OS/2 are trademarks of the International Business Machines
Corporation.
ΓòÉΓòÉΓòÉ 40. Import ΓòÉΓòÉΓòÉ
The Import function is responsible for bringing data into your Little Black
Book/2 database from an outside source. The outside source may be either in a
plain text ASCII format where the data is aligned in columns with no embedded
special characters, or the data may be in a comma-delimitted (again straight
ASCII) format.
Import Comma Delimitted
Import Column Formatted
ΓòÉΓòÉΓòÉ 41. Import Comma Delimited ΓòÉΓòÉΓòÉ
The Import Comma Delimitted feature is useful for bring data into your Little
Black Book/2 database from another database. This is easily done by exporting
your other database in comma delimitted format, and then having this
application read that data in. The field order of the file to be imported is
unimportant to this program so long as you know what it is, merely give the
field order of the file to be imported to the corresponding field in the import
procedure. For example, if LAST NAME was your first record element in the file
to be imported, put a 1 by LAST NAME, if it were the fifth item in the record
then put a 5. Fields that are not used by Little Black Book/2 are just ignored
in the file being imported. If a field in LBB is not present in the file being
imported, then leave the corresponding value by it as 0 and it will receive
blank values in your new database.
ΓòÉΓòÉΓòÉ 42. Import Data in Columns (ASCII) ΓòÉΓòÉΓòÉ
Importing data from a file where the data is in columns is a little more
difficult than importing it Comma Delimitted and that method should be used if
your data is available in that format.
To import columns of data, first determine the character starting position of
each element type (e.g. LAST NAME, HOME PHONE, etc), and the number of
characters that field is wide (not the ending column). Then fill in the blanks
on the form and select IMPORT, this will allow you to choose the appropriate
file. If the data does not align properly there may be unprintable characters
in your file being imported such as <TAB>s, just remove them with your favorite
editor and try again.
Fields in Little Black Book/2 which are not present in your file to be imported
should be left with 0 in their starting position and also in their width field,
they will then be ignored during the import.
Fields which are present in your file being imported but not in Little Black
Book/2 are harmless and will be ignored during the import procedure.
ΓòÉΓòÉΓòÉ 43. Export ΓòÉΓòÉΓòÉ
The Export function is useful for transfering data from your Little Black
Book/2 database to an outside source. The outside source may be either in a
plain text ASCII format where the data is aligned in columns in tabular format,
or the data may be in a comma-delimitted format suitable to be transported to
another database.
Export Comma Delimitted
Export Column Formatted
ΓòÉΓòÉΓòÉ 44. Export Comma Delimited ΓòÉΓòÉΓòÉ
The Export Comma Delimitted feature is useful for transfering the contents of
your Little Black Book/2 database to another database. This is easily done by
selecting Export Comma Delimited and then selecting the export order from your
database to the new database format.
For example, if LAST NAME was your first record element in the file to be
exported, put a 1 by LAST NAME, if it were the fifth item in the record then
put a 5. If you do not wish to export a data element then put a 0 in it's
field.
In the event that any of the data fields you are exporting contains comma's ","
they will be converted to semicolons ";" for export purposes. This is necessary
so as not to create mal-aligned data in the program which will later import
this data file (extra comma's would screw up the data).
Please note that both Setup Display and Setup Sort Order will affect both what
is exported and it's order.
Warning: When you select EXPORT be careful not to select an existing file
unless you wish to overwrite it, because once you select EXPORT (within the
file select box), everything is exported and the existing file (which you
selected) is overwritten (if it exists), if it does not exist then it is
created.
ΓòÉΓòÉΓòÉ 45. Export Columns of Data ΓòÉΓòÉΓòÉ
The Export Columns of Data feature is useful for transfering the contents of
your Little Black Book/2 database to either a spreadsheet, a document to be
imported by a word processor, or even just printed for an easily readable
report. This is easily done by selecting Export Columns of Data and then
filling in the blanks on the form. First determine the order of the data
elements and fill that in on the left column on the form (if a data element is
not desired in the output file then put a 0 in it's column), then fill-in the
right column stating the data element's width (including spaces). Then select
Export, you'll be prompted for a data file name, after you enter it your
exporting will be accomplished.
If you leave the column width set to 0, then the computer will decide the
minimum width needed to display all of your data in that field. Therefore,
unless you have a special requirement, leave the width field set to 0 on all
columns and the computer will determine all field widths, this will produce the
most aestetically pleasing report.
If the column width which you specify is not wide enough to hold the elements
in a given field then that element will be truncated at the specified character
count.
Please note that both Setup Display and Setup Sort Order will affect both what
is exported and it's order.
Warning: When you select EXPORT be careful not to select an existing file
unless you wish to overwrite it, because once you select EXPORT (within the
file select box), everything is exported and the existing file (which you
selected) is overwritten (if it exists), if it does not exist then it is
created.