Current Shareware 1994 January/SHAR194.ISO/homecook/cpn103.zip/ORGANIZE.EXE/HOMECRFT.HLP

Text File | 1993-06-09 | 8KB | 154 lines

ALPHABETICAL LISTINGS (Printing Alphabetical Listings)

First put the cursor on the line to be listed alphabetically.
That line must have a sunburst symbol to the left of it.
The starburst indicates the information on this line is
indexed.  Indexing is required for alphabetical listings.

Next push ALT-R to display the Reports Menu. Then push ENTER to
display a window in which you can select where you wish to send
the report.  In most cases the report will be sent to your printer,
so push the TAB key to move the X to Printer - Continuous Paper
and then push ENTER.  Now start the listing by going to the
Search Menu and selecting Alphabetical Listing.  (Note: a report
format must be set up before you try to print a report)
MAKE ENTRIES

When the software is started up it will automatically be in the
make new entries mode.  Just type the new entry and then push F5 to
save it.  New entries can be made anytime there are blank lines
on the screen.  (Push F7 to clear the screen and get blank lines).

If you are making several similar entries, the F3 copy feature will
help you save time.  To use the copy feature enter the first item in
the series and save it by pushing F5.  When the new set of blank
lines appears push F3 to copy the information you just typed.

You can also copy any previous entry by pushing ALT-M and selecting
Copy Any Previous on the Make Entries Menu.
EDITING ENTRIES

Any entry can be edited any time it is displayed on the screen.  You
can display an entry by searching for it or by going into the edit
mode to display entries based on their entry number.  You can also
browse through your entries.  To browse push F1 to move backward
and F2 to move forward.

To use the Edit Mode push ALT-E for the Edit Menu.  Then push ENTER
and type in the entry number you want to display and edit.

You can delete an entry by using the Edit Mode to display that
entry and then pushing F4.  If an entry is deleted, a ENTRY DELETED
note will appear in the upper left corner of the screen.
SEARCHES

To conduct a search first type in the information you want to find.

You can enter information on more than one line and the software will
automatically cross reference it.  Next push ALT-R and select whether
you want to print the report (use the PRINTER - CONTINUOUS PAPER for
most printers), look at entries on the monitor, or save the report
in a disk files.  (Use the SEND TO feature to select one of these).

Next go to the Search Menu and select either Sequential Search or
Alphabetical Search.  If you select an alphabetical search there
must be search criteria entered on at least one line marked by an
sunburst symbol.
THE INDEXES
A computer index is just like an index in a book.  It provides a
quick way for the computer to look up information and it also
provides an alphabetical listing of that information.

Indexes use disk space and so only the key lines are indexed.  Each
of the various catalog formats may have different lines which are
indexed.  You can identify which lines are indexed by the starburst
symbol that appears next to the line.  The lines with a starburst
symbol are the lines that are indexed.

If you are conducting an alphabetical search or listing, and the
results are not what you expected, try using the Rebuild Indexes
function on the Utilities Menu.
REPORT FORMATS

The software includes several different report formats ranging from
one that will print information in columns to an other that prints
all of the information in the largest catalog format.  If you are
getting a lot of blank space when you print a report, then you have
probably seledted a report format that includes more lines than are
present in the catalog format.

How the iunformation is arranged on the screen (catalog format) is
completely independent from how it is printed (the report format).
You can select a report format that uses the same arrangement of info-
mation as the catalog format, but this is not necessary.  Report
formats are designed to best use the available space on the paper.
CREATING NEW CATALOG FORMATS
To set up your catalog format - meaning to set up the titles of
lines, the lengths of lines and to mark the lines to be indexed
or totaled - select the Set Up Catalog Format on the Utilities Menu.

When the set-up screen appears it will be set for entering line names
You may have up to 21 line names.  Type in line names for the lines
you want to use.  (Note: lines do not need to have a name).

The F2 key is used to toggle between the line name mode, the line
length mode and the indexing switch.  Push F2 once and you'll be in
the mode that sets the line length.  Put the cursor on the line to
be set, enter any number from 2 to 68, and the line length will be
set to that number.  PUSH F5 TO SAVE YOUR SETTINGS WHEN DONE.


200 ERROR Messages
- A generic error has been reported by DOS.  Your version of DOS may
not support this feature or you may have fragmented files.
- Overflow.  The result of a calculation is too large for the soft-
ware to handle.  Most likely cause is a damaged or fragmented file.
- Memory problem.  All memory and/or buffers are full.  Push ESC
to clear memory and start over (also check for TSRs using memory).
- Device timeout.  The software is trying to access a disk drive or
printer that is not available (possibly not turned on).
- This error can be caused by not having a FILES=20 (or greater) in
your CONFIG.SYS file or by trying to print with the printer off.
- Out of paper.  Please put more paper in your printer and put it
back on line.
- Bad file name.  This is most likely caused by entering an
incorrect filename or by fragmented files on your disk.
- Disk full.  There is no space available on this disk or there are
more files than DOS can handle.
- Bad file name. The set filename is not a DOS filename. If you
have just entered a new catalog name, the computer can't use it.
- Too many files.  DOS can not handle any more files on this floppy
disk or hard disk directory.  You will need to erase or move some.
- Device unavailable.  The drive or printer the software is trying
to use is not available or is off line.
- The disk is write protected.  Please remove the write protection.
(DOS may also give this error with too many files on the disk).
- Disk not ready.  Most likely cause is that there is no floppy
disk in the specified disk drive.
- Disk media error.  There is something wrong with the disk you are
trying to use.
- Unable to find a file.  The filename may be incorrect.  It may
also be that the CONFIG.SYS "FILES" line is not set high enough.
- Path not found.  The specified path can not be found on the
specified disk drive.
1111
Make entries,Edit,Search,Utilities,Reports,eXit,Help,Return
Save <F5>,Select Number,List Entries,Reindex,,Push Enter To Exit Program,Making Entries,Clear Menus
-,-,List Alphabetically,Toggle Indexes On,,-,Editing,
-,Page Backward <F1>,-,Sort,,About Shareware,Searching,
Copy Last <F3>,Page Forward <F2>,Sequential Search <F8>,-,,,Alphabetizing,
-,-,Alphabetical Search <F6>,Eliminate Deleted Entries,-,-,The Indexes,
Erase Screen <F7>,Delete Entry <F4>,Find Deleted,-,-,,Report Formats,
,Undelete Entry,-,Delete Catalog,-,,,
,-,-,Select Catalog,,,,
,-,-,,,,,
,Save Changes <5>,Save Changes <F5>,,,,,
,,Search Again <F2>,,,,,
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