Current Shareware 1994 January

home *** CD-ROM | disk | FTP | other *** search

/ Current Shareware 1994 January / SHAR194.ISO / deskutil / maint27a.zip / README.DOC < prev next >

Wrap

Text File | 1993-09-28 | 53KB | 1,340 lines

* * * 'MAINTAIN v2.7' D O C U M E N T A T I O N COPYRIGHT 1989-1991 by Douglas Bell - ALL RIGHTS RESERVED. Use is licensed exclusively to the purchaser. Copies may be distributed for demonstration purposes. Please note that HEADWORKS COMPUTER SERVICES address is P.O. Box 231 Elmer City, WA 99124 voice (509) 633-0120 BBS (509) 633-1535 We're not in Electric City any more, Toto! The purpose of this program is to schedule and track details and costs for one-time or periodic OPERATIONS for multiple OBJECTS. activity, tasks, or operations such as: Machine maintenance, service performed, etc. Examples: OBJECTS OPERATIONS -------- ----------- Client: Any job or project... Accounting service: Quarterly audit for ACME, INC. Janitorial service: Clean ACE CO. office bldg. Machines, Preventive maintenance. Vehicles, One-time service schedules. Equipment: Eg. LUBE JOB, CLEANING, INSPECTION, etc. Overhead: Company picnic, Monthly, quarterly, annual payment reminders. Periodic Event reminders. Meeting schedules. If there is a feature you would like to see in the next version, or if you have questions or a problem (with MAINTAIN) please... Call 509-633-0120 (in Washington State) for Technical Support. Or write Headworks Computer, BOX 231, Elmer City, WA 99124. "MAINTAIN v2.7" D O C U M E N T A T I O N Page 2 __________________________________________________________________ * * * * GETTING STARTED 1. GATHER REQUIRED OPERATING INFORMATION: The following information will be needed to setup this scheduling system: REQUIRED OPERATING INFORMATION: For Main Menu Step 1: OBJECT DETAILS Make a list of the objects being scheduled, and include: 1. Object Category, name, description, ID#, 2. The Date service was started for the object(mm/dd/yy), 3. The current status or condition of the object, 4. TRACKING INDEX (optional): The tracking index is any index number to be used for determining when to PERFORM an OBJECT's OPERATION. For instance, if the object is a truck, then the tracking index should be the number of MILES. The tracking units, in this case, will be "MILES." Either the tracking index, calendar or both tracking index and calendar can be used to schedule operations. For instance, a vehicle can have an operation scheduled for every 6 months OR every 6,000 miles. The tracking index, in this case, is how many miles the vehicle has been driven. The tracking units would be "MILES." Or, if a cleaning service was using this program, it might have a client warehouse scheduled for cleaning every month, without any tracking units. Or, if a copy machine is scheduled for preventive maintenance, it may have an operation that is required every 10,000 copies. The tracking index would be the counting meter on the front of the machine. The tracking units in this case would be "COPIES." a. Tracking units (MILES, HOURS, meaning of a counter readout, etc.) b. Current tracking index (in tracking units). c. The date the current tracking index was valid. "MAINTAIN v2.7" D O C U M E N T A T I O N Page 3 __________________________________________________________________ For Main Menu Step 2: OPERATION DETAILS For each object, make a list of operations to be scheduled. For each operation, include: 1. Operation description plus (optional) instructions about what to do when the operation is performed. 2. The Date when the operation was last performed (mm/dd/yy). 3. The tracking index when the operation was last performed. 4. PERIODIC SETTINGS (optional): a. How often operation should be performed (in years). b. How often operation should be performed (in months). c. How often operation should be performed (in days). For example, if operation is to be performed every year and a half, set: Years=1, Months=6, Days=0 d. How often in tracking units (MILES, etc.). 6. NEXT SPECIFIC SETTING a. Next specific date (mm/dd/yy). b. Next specific tracking index (eg. MILES) Use only to schedule operation for an exact, future date or tracking index. Note: Setting NEXT SPECIFIC disables the PERIODIC SETTINGS. Also use NEXT SPECIFIC to postpone a periodic operation that is NOW DUE. For Main Menu Step 4: OPERATION PERFORMED DETAILS All of these details are logged and can be reported with the command 'PRINT-OUT <L>OG OF OPERATIONS PERFORMED'. 1. CURRENT TRACKING INDEX. The tracking index (miles, etc.) value (if any) recorded when the operation was performed. Used to determine NEXT DUE for operations with PERIODIC CALENDAR settings. 2. DATE OF SERVICE (mm/dd/yy). Used to determine NEXT DUE for operations with PERIODIC TRACKING INDEX settings. "MAINTAIN v2.7" D O C U M E N T A T I O N Page 4 __________________________________________________________________ 3. COST OF SERVICE. Used to report totals per object, object category, per time in the LOG report. 4. MISC. SERVICE DETAILS. Anything not covered above. 2. Print-out program installation, tutorial, and operating instructions (see '* PRINT OUT ALL DOCUMENTATION' below). 3. Install the program by referring to installation instructions for specific situations below. 4. Start the program by referring to starting instructions below. 5. Follow the instructions in 'OPERATING THE PROGRAM ' below. * PRINT OUT ALL DOCUMENTATION (including these instructions). 1. Insert the MAINTAIN disk into drive A: 2. Setup printer & paper. Align perforation. 3. At the MS-DOS prompt type: GO <Enter> 4. When you see the display with your company, press: <Space> 5. When you see the MAIN MENU display, press: <Space> 6. When you see the command at the bottom of the screen to RINT out instructions, press . All of the program's documentation will print-out. "MAINTAIN v2.7" D O C U M E N T A T I O N Page 5 __________________________________________________________________ HARD DISK SYSTEMS * INSTALLING ONTO HARD DISK. 1. Insert the MAINTAIN disk into drive A: (If you have to use drive B: substitute B: for A: in the following. 2. At the MS-DOS prompt, type: A: <Enter> SETUP <Enter> SETUP FUNCTIONS Creates the directory C:\MAINTAIN on the hard disk. Copies the following files from the floppy disk to this directory. MAINTAIN.DOC - This documentation file. MAINTAIN.EXE - The program. GO.BAT - The program starter. CHECKER.* - Virus Detection System. *.1 - Program data files. OBJECTS.1 - Object data (Shared with INVENTORY program) SCHEDULE.1 - Schedule of operations for the objects. LOG. - History & cost of operations performed UPDATED.1 - Last date tracking indices were updated. * STARTING PROGRAM FROM HARD DISK. At the MS-DOS prompt, type: C: <Enter> CD \MAINTAIN <Enter> GO <Enter> It takes a few moments for the program to load. Once running, press <Space> to display the MAIN MENU of commands. "MAINTAIN v2.7" D O C U M E N T A T I O N Page 6 __________________________________________________________________ * FLOPPY DISK SYSTEMS (NO HARD DISK) (For floppy disk systems (no hard disk) if drive A: is unavailable, substitute drive B:) Floppy disk operation is much slower than hard disk operation. There will be times when you execute a command and nothing seems to happen. For floppy disk systems, some commands can take a while. * 2. INSTALLATION - FLOPPY DISK. Make a working copy of the MAINTAIN disk, and set the original aside, as a backup. * 3. STARTING FROM FLOPPY DISK DRIVE A: 1. Insert the working copy of the MAINTAIN disk into drive A: 2. At the MS-DOS prompt, type: A: <Enter> GO <Enter> It takes a while for the program to load. Once running, press <Space> until the menu is displayed. "MAINTAIN v2.7" D O C U M E N T A T I O N Page 7 __________________________________________________________________ * * * OPERATING THE PROGRAM After starting the program, wait for the full screen introduction to be displayed. Press any key to switch from the intro. display to the MAIN MENU. On the screen are the 5 steps of setting up and running the program. THE BOTTOM LINE Always watch the bottom line, because this is where the program displays command prompts, and instructions regarding what to do next. Whenever the program wants a command to be executed, it will display command choices at the bottom line, with FLASHING TRIANGLES at the left and right sides, to get your attention. KEYBOARD NOTES In the following documentation, any letter, number, or word in between <> refers to a button somewhere on the keyboard. For example, <Enter> refers to the Enter key. Control keys, such as <Ctrl Home> mean: Press and hold the <Ctrl> button, press the other button ( <Home> ), release the <Ctrl> button, then release the other button ( <Home> ). DATA ENTRY. Whenever the documentation requests data entry, type in the data, edit it, then press the <Enter> key. <ESC> BUTTON and IF YOU GET CONFUSED. Pressing <Esc> gets you out of any program 'mode' and returns you to the previous mode, eventually to the Main Menu, and right out of the program. For some data entry modes, if <Esc> will not get you out, press <Enter> first. Get started by simply following the steps in the MAIN MENU. * MAIN MENU . The MAIN MENU shows all available commands. Below Step 5, the "PDATE tracking units" command, the amount of time since this command was last executed, is displayed. (See step 5 below.) "MAINTAIN v2.7" D O C U M E N T A T I O N Page 8 __________________________________________________________________ The line "Log file size: nnn" shows the size of the file containing operations performed. (Explained further in the URGE command below.) * <SPACE> INSTRUCTIONS PRINT-OUT & DISPLAY Displays or prints these instructions. Allows searching for any sequence of words that are in the documentation. To 'scan' through key topics, search for the * repeatedly. * Step <1> ADD or EDIT the details of an OBJECT being scheduled. An object is anything that will have scheduled activity or operations, such as: * Client jobs, * Preventive maintenance for vehicles, machines, equipment, buildings, systems, etc. * Payments, meetings, or overhead tasks (building maint.) After pressing step 1, commands appear at the bottom of the screen, allowing the following functions: 1. Add descriptions and details of objects that will be scheduled; 2. Delete objects that will no longer be scheduled, that were added in step 1. 3. Change or edit the details of objects being scheduled, that were added in step 1. All details entered in Step 1 will appear in the report of "OBJECTS". Once the initial list of objects has been entered, verify it by printing out this report. <A>DDING AN OBJECT After choosing this function, the 'EDITING an OBJECT' screen is displayed, which will show the details of the object, as they are entered. The location on the screen of each detail is called the details DATA FIELD. Enter the details for the object. The cursor pad up-arrow can be used to move to a previous field. The bottom line of the display shows a brief description of each detail being requested. "MAINTAIN v2.7" D O C U M E N T A T I O N Page 9 __________________________________________________________________ When done editing the fields, return to the EDITING OBJECTS menu by pressing <Enter> until the cursor has moved past the last field. OBJECT DATA FIELDS These fields appear for both adding and changing. "OBJECT" The first detail requested ( 'Object') is a description of the object being added. Any kind of description can be used. The recommended format is: category, description, id, etc. The optional category is used by reports with the option that allows selecting objects by a category. With this option, you can request the report to only select objects that are part of a certain category. For instance: EXEC VEHICLE, THUNDERBIRD, VEH ID#ABC12345 BUILDING #5, 1234 MAIN ST. JANITOR CLIENT, ACME CO., ACCT# HJK123 "DATE SERVICE STARTED" When setting up this object's scheduled periodic operations (Step 2 in the Main Menu), the program will request the date each operation was last performed. For periodic operations, this date is used to determine when the operation is next due. The default date for when an operation was last performed will be the DATE SERVICE was STARTED. If setting up this program for the first time, you can avoid looking up all the dates of last service by simply setting DATE SERVICE STARTED to the last date that will cover all of the object's scheduled operations. Then, this date will automatically be the initial LAST DATE PERFORMED for all the object's operations. For instance, if you know that all preventive maintenance, for a certain vehicle, was up to date or last done 01/02/89, enter this date for the DATE SERVICE STARTED. Then, when the schedule of operations is entered for this object, the LAST DATE PERFORMED will default to 01/02/89. NEW MACHINES Set the DATE SERVICE STARTED to the date scheduling started for the new object. "MAINTAIN v2.7" D O C U M E N T A T I O N Page 10 __________________________________________________________________ ADDING USED MACHINES If the maintenance was all up to date when the machine was acquired, set the DATE SERVICE STARTED to when you began using the machine. Otherwise, set the DSS to the date to when the machine was first used, when new, and find out or estimate when the preventive maintenance operations were last done. "STATUS" Use this field for storing misc. info. or the object's condition. This field appears on various appropriate reports. DISABLING ALL OF THE OBJECT'S SCHEDULE OF OPERATIONS If the Status data field contains DISABLE, the object's schedule of operations will be disabled. "TRACKING UNITS" Required only if the object has any operations scheduled by the object's tracking index (see next field). For example: MILES, HOURS, TANK LEVEL, COUNTING METER. The program requires at least some entry into this field. If the object has no tracking index, enter a space character here. "TRACKING INDEX" Some measure of when an object is due for something. For machines & vehicles, this would be MILES, SERVICE HOURS, or any displayed USAGE COUNTER the machine might have (such as a copy machine). Required only if the object has any operations scheduled by the object's tracking index. NOW DUE is determined either by date or by the object's tracking index (MILES, SERVICE HOURS, METER, etc.). This field must be updated frequently so the program will know when the object is NOW DUE for an operation, based on its tracking units. This field is updated automatically when an operation is logged (Main Menu Step 4 - Enter service operation). "MAINTAIN v2.7" D O C U M E N T A T I O N Page 11 __________________________________________________________________ <C>HANGING (or editing) AN OBJECT Allows the fields of a previously entered object, to be changed. 1. SELECT THE OBJECT to be changed or edited. First, enter all or any part of the object's name. The program will display the first matching object. Press <enter> if this is the one you want to edit, or press <Space> to search for another match. Follow all instructions at the bottom of the screen. The program displays the object's details and works the same way as when the object was first entered. (Refer to 'ADDING AN OBJECT' above.) <D>ELETING AN OBJECT Allows an object and its details to be PERMANENTLY removed. Does not remove the object's scheduled operations. These must be removed using the DELETE OPERATION command from Main Menu Step 2. 1. SELECT THE OBJECT to be deleted. Enter all or any part of the object, and follow the instructions at the bottom of the screen. The program displays the object's details, and requests a verification to delete. If <Y> is pressed, the object and its details will be permanently removed. The program returns to the EDITING OBJECTS bottom line menu. <Esc>MAIN MENU Returns to the Main Menu of the program, with all changes saved. * Step <2> ADD or EDIT an OPERATION to be scheduled. An operation is any activity or task that is scheduled for an object added in Step 1, above. Use this command to: 1. Add descriptions, instructions, and details of operations to be scheduled; "MAINTAIN v2.7" D O C U M E N T A T I O N Page 12 __________________________________________________________________ 2. Delete operations added by step 2; 3. Change or edit the descriptions, instructions, and details of operations added by step 2. <A>DD an operation to be scheduled for an object. 1. SELECT THE OBJECT of the new operation. Enter all or any part of the object, and follow the instructions at the bottom of the screen. 2. TYPE IN A NEW OPERATION, or COPY from ANOTHER. If the operation being added is identical or similar to another that has already been entered, choose the COPY command. Changes can be made later. For new operations, choose the TYPE command to completely type in the new operation. 3. ADDING A SCHEDULED OPERATION (If the operation was copied from another this step is skipped. Use the change command below to make any changes.) The screen will now display the operation. Enter all the details. See 'EDITING' in the Appendix for commands. OPERATION DATA FIELDS for ADDING & CHANGING. These same fields appear for both adding and changing. "OBJECT" Description... Date Service Started... Current TRACKING UNITS... Status... For reference only. Cannot be changed. Use Step 1 to change. "OPERATION" Description of operation being scheduled. Can optionally be followed by instructions to be executed when the operation is to be performed. These instructions will appear on the NOW DUE checklist. Use the format: Category, Description, Instructions The optional category is used by reports with the option that allows selecting objects by a category. With this option, you can request the report to only select objects that are part of a certain category. "WHEN LAST PERFORMED" "MAINTAIN v2.7" D O C U M E N T A T I O N Page 13 __________________________________________________________________ "Date When Operation Last Performed" Necessary, along with the Periodic Calendar settings below, for determining when the operation is next due. Format must be: mm/dd/yy Eg. 12/16/89 IMPORTANT! If this field is blank, the operation will not be scheduled. If the operation is for a new object, ALWAYS set "Date When Last Performed" to the Date Service Started for the new object. To disable the scheduling of an operation, set this field to blank. "TRACKING UNITS When Operation Last Performed" Necessary, along with the Periodic tracking index settings below, for determining when the operation is next due. Must be a number. No commas. Decimal ok (eg. 12.5 ) Do not include units. Engineering format allowed (eg. 1.23E6) Right: 123 Wrong: 123 MILES "PERIODIC SETTINGS for NEXT DUE" "How often in years, months, days" For example, if operation is to be performed every year and a half, set: Years=1, Months=6, Days=0 WARNING: For this periodic setting to work, there must be a value in the data field: "Date When Operation Last Performed" "How often in TRACKING UNITS" For example, for every 100 miles, set: 100 WARNING: For this periodic setting to work, there must be a value in the data field: "TRACKING UNITS When Operation Last Performed" "SPECIFIC SETTING for NEXT DUE" "MAINTAIN v2.7" D O C U M E N T A T I O N Page 14 __________________________________________________________________ The specific settings override the periodic setting. They are for operations that are not periodic, or need to be postponed to a later date or tracking index. "Specific date operation next due" and "Specific TRACKING UNITS operation next due" "PROJECTIONS" Automatic projections of when the operation is next due can be found following the operations details. Press <End> to immediately scroll the display down to the projections. Whenever an operation scheduling detail is changed, the projections will be immediately updated. Always verify scheduling changes by checking the Projections. <C>HANGE/EDIT a scheduled operation. 1. SELECT THE OBJECT of the operation being changed. Enter all or any part of the object, and follow the instructions at the bottom of the screen. 2. SELECT THE OPERATION to be changed/edited. Enter all or any part of the operation description, and follow the instructions at the bottom of the screen. 3. CHANGING A SCHEDULED OPERATION. Same as above command: "<A>DD... 3. ADDING A SCHEDULED OPERATION" <D>ELETE a scheduled operation. 1. SELECT THE OBJECT of the operation being deleted. Enter all or any part of the object, and follow the instructions at the bottom of the screen. 2. SELECT THE OPERATION, Enter all or any part of the operation, and follow the instructions at the bottom of the screen. 3. CONFIRM the deletion by pressing Y. <Esc>MAIN MENU Returns to the Main Menu of the program, with all changes saved. "MAINTAIN v2.7" D O C U M E N T A T I O N Page 15 __________________________________________________________________ All details entered with Step 2 will appear in the report "<S>CHEDULE OF OPERATIONS". Once all of the operations have been initially entered, verify them by printing this report out. * Step <3> Report OPERATIONS NOW <D>UE checklist. Once the objects and their schedules have been entered, run this command to see a checklist of operations NOW DUE. This report can be run again and again at any time. An operation NOW DUE remain in the checklist, until: a. It is performed, and the details are entered in Step 4. b. The schedule is changed so that the operation is no longer DUE. c. The operation is deleted. For more on this report, see below... * Step <4> <E>NTER an operation performed. Allows entry of details for operations performed. All details are logged for later reporting with the command 'PRINT-OUT LOG OF OPERATIONS PERFORMED'. The details "Object index" and "date operation performed" entered here are also used to determined NEXT DUE projections. 1. SELECT THE OBJECT of the operation just performed. Enter all or any part of the object, and follow the instructions at the bottom of the screen. 2. SELECT THE OPERATION to be logged. You will be asked if the operation is in the schedule or not. If it is, then enter all or any part of the operation description, and follow the instructions at the bottom of the screen, to select the operation from the object's schedule of operations. 3. LOGGING DETAILS OF OPERATION PERFORMED The screen will now display the data fields for logging an operation performed. Edit the following details (See 'EDITING' in the Appendix): ~ "Operation" Description of the operation just performed. If the operation just performed was selected from the schedule of operations, then this operation will be displayed here. Otherwise, enter the description manually if the operation is not in the schedule. "TRACKING UNITS when operation performed" The tracking index setting at the time the operation was performed. If greater than the current tracking index, the current tracking will be updated automatically. "MAINTAIN v2.7" D O C U M E N T A T I O N Page 16 __________________________________________________________________ "Date Operation Performed" Used for calculating the next DUE date. "Cost of Operation" Used to track total costs per object, per object category, per time period. "MISC. Details" Any details regarding the operation performed, not covered above. All details entered here will appear in the report "LOG OF OPERATIONS PERFORMED". * Step <5> PDATE an object's tracking units. All objects with scheduled operations based on tracking units (miles, etc.), must have their tracking units periodically recorded, and entered with this command. The Main Menu displays how long it has been since this command was last executed ('Last Updated'). 1. SELECT THE OBJECT to be updated. Enter all or any part of the object, and follow the instructions at the bottom of the screen. The "EDITING an OBJECT" display will appear. This is the same editing display used when adding or changing an object. 2. TYPE IN THE NEW TRACKING UNITS, and press <Enter>. The schedule for this object will update automatically. * REPORTING CHOOSING REPORT DESTINATION. A report can be sent to the printer, the screen, or an ASCII TEXT file (for purposes, such as editing with a word processor, spooling, or sending to another computer). Follow the instructions at the bottom line. CHOOSING OBJECT RANGE (for Log, Schedule, and NOW DUE checklist) The following ranges of objects can be reported: 1. ALL OBJECTS. 2. CATEGORY - Requests a category, and reports only objects that have the category as part of their description. 3. 1 OBJECT - Requests a single object to be reported. "MAINTAIN v2.7" D O C U M E N T A T I O N Page 17 __________________________________________________________________ * Report of <O>BJECTS. This is a report of all objects and their details, entered in Step 1. Objects are reported in alphabetical order. CHOOSE REPORT DESTINATION (see above) REPORT FORMAT. Here are the positions for information that appears in the report: "object cat, desc, id" Date svc started. Current tracking index. Current status. * Report of <L>OG of operations performed. Reports all data entered by step 4. 1. CHOOSE OBJECT RANGE (see above). 2. Enter START and END DATES. Only the operations performed and logged between these dates will be reported. IMPORTANT! This command option allows costs to be reported, per object or object category for ANY selected time range! 3. CHOOSE REPORT DESTINATION (see above). The report shows each object, followed by all operations performed for it, within the chosen time period. The objects are reported in alphabetical order. At the end of each object, the cost of the object, within the chosen time period, is reported. REPORT FORMAT: "object" tracking units "operation performed" index & date performed, cost "next operation for same object" " " --------- total cost for this object * Report of <S>CHEDULE of operations. Reports information entered in step 2. "MAINTAIN v2.7" D O C U M E N T A T I O N Page 18 __________________________________________________________________ 1. CHOOSE OBJECT RANGE (see above) 2. CHOOSE REPORT DESTINATION (see above) The report is in alphabetical object order, with all of an object's scheduled operations following each object. REPORT FORMAT: "object" Current index, date of index, & status. "operation" Periodic & specific settings. "next operation for same object" "next object" * Report of CHECKLIST of OPERATIONS NOW <D>UE. Run this report to receive a checklist of operations NOW DUE per object. 1. CHOOSE OBJECT RANGE (see above) 2. CHOOSE REPORT DESTINATION (see above) REPORT FORMAT: "object" object's current index [ ] operation that's due. when due. [ ] next operation for same object "next object" * ACKUP data files to floppy disk(s). To prevent loss of data due to accidental deletions or hardware problems, use this command to backup the data files frequently. 1. Insert a formatted floppy disk into drive A or B. 2. Select the backup command, then select the disk drive. 3. If another disk is requested, remove the current floppy disk, LABEL IT WITH THE DISPLAYED DISKETTE ##, and insert another formatted floppy disk. The backup command uses the DOS BACKUP command, and assumes a PATH to the DOS command directory has been established. If the command fails because the program could not find the DOS BACKUP command, then exit the program, establish a path to the directory containing the BACKUP.COM file (or copy this file to the \MAINTAIN directory), and retry the backup command. Your data files may one day become so large that more than one floppy disk will be required to store them. The program will ask "MAINTAIN v2.7" D O C U M E N T A T I O N Page 19 __________________________________________________________________ for extra disks, if this is the case. Label all disks used for the backup with the Have extra formatted floppy disks handy. * <R>ESTORE data files from floppy disk(s). Restores the program's data files from the floppy disk used in the ACKUP command above. 1. Insert backup floppy disk #01. 2. Choose the disk drive the floppy disk is in (A or B). 3. If the backup required more than one floppy disk, insert the disk labelled with the displayed ##. The files will now contain the data they had when backed up with the backup command above. * urge old log information. This command purges old logged details of operations performed from the main disk file to either a printed report, or a different file. These purged details will no longer appear in the LOG OF OPERATIONS PERFORMED report. In the Main Menu, the current size of the log file can be seen to the right of the URGE command line. 1. Enter the purge date. All logged details before this date will be moved. 2. SELECT DESTINATION FOR PURGED DATA. Select either the printer or enter an MS-DOS filespec. To store the purged information on a floppy disk, insert a drivespec before the filespec. For instance, to store everything purged before 01/01/89 on the formatted, blank floppy disk in drive A use the drivespec filespec: A:01-01-89.PRG where A: is the drivespec, and 01-01-89.PRG is the filespec. This purged data can be analyzed by any word processor because it is ASCII text. * <ESC> PROGRAM EXIT "MAINTAIN v2.7" D O C U M E N T A T I O N Page 20 __________________________________________________________________ Exits the program, and returns to whatever started it (typically MS-DOS). "MAINTAIN v2.7" D O C U M E N T A T I O N Page 21 __________________________________________________________________ * A P P E N D I X (Headings are in alphabetical order.) * AUTOMATIC CHECKLIST of OPERATIONS DUE. To start the program, print-out the CHECKLIST of OPERATIONS DUE and then immediately exit the program, type at the MS-DOS prompt: 1. MAINTAIN REPORT <Enter> ( Instead of the usual GO <Enter>. ) 2. Prepare the printer and paper. 3. Press . The checklist will printout, and the program will exit back to MS-DOS. You can have the PC run the CHECKLIST automatically whenever it is turned on by inserting the following two lines in the \AUTOEXEC.BAT file: CD \MAINTAIN \MAINTAIN\MAINTAIN REPORT Insert these two lines at the end, or before any line that starts the command processor or a menu program (COMMAND or DOSSHELL for instance). Consult someone familiar with your PC and operating system. * CHANGES FROM VERSION 1.0 If any section has significant changes from the previous version, then its heading will contain the ~ symbol. Execute the instructions command from the Main Menu and search for the character ~ . NOTABLE CHANGES... Object, operation, and log descriptions can now be ANY SIZE! (Well, only up to 32,767 characters, actually...) Log report: Full, multi-line descriptions now printed. Updating object index now stores the date updated. To allow NEW objects to schedule properly, schedules based on tracking index (Miles, etc.) will NOW work if the last known tracking index setting is 0. However, a schedule will still be disabled if the Last Date Performed, in the operation (Step 2) is empty. * DISABLING A SINGLE OPERATION. Blank the last date performed. "MAINTAIN v2.7" D O C U M E N T A T I O N Page 22 __________________________________________________________________ * DISABLING ALL OPERATIONS FOR A SINGLE OBJECT. Enter "DISABLE" anywhere in the object's status. To re-enable the operations, remove "DISABLE" from the object's status. * EDITING DATA. In a display of Editing details, any detail line ending with a black, pointer to the right ( ) is a DATA FIELD. EDITING or CHANGING DATA The data to the right or below the data field can be changed or edited by moving the cursor to the data field or the data itself. Then, type in changes using the special editing commands that follow. REPLACING THE CONTENTS OF THE DATA FIELD WITH NEW DATA. Move the cursor to the data field, and just type the new data. The previous contents of the data field will be completely replaced by the new data. This allows rapid entry of new data. To restore the data field to its previous contents, just press <Esc>. EDITING THE CONTENTS OF A DATA FIELD. To edit or change existing data, move the cursor to the data field, and use a cursor command to position the cursor where the change will be made. Then, type the changes. CURSOR PAD COMMANDS <Arrows> Move cursor right, left, up or down (where applicable). <PgUp> / <PgDn> Move cursor to next/previous detail CATEGORY. <Home> Move cursor to left end of data field. <End> Move cursor to right end of data field. <Ctrl Home> Move cursor to first line of details. <Ctrl End> Move cursor to last line of details. <Esc> If data field was changed, restores original data. Also exits current display mode without storing changes. <Shift PrtSc> Print-out screen. (Setup printer first) <Del> Delete character at cursor. "MAINTAIN v2.7" D O C U M E N T A T I O N Page 23 __________________________________________________________________ MAIN KEYBOARD COMMANDS <Enter> Move to next field. If last field, store data, and exit display. In cases where a <Y> or <N> response is requested, <Enter> can be substituted for <Y>. <Ctrl Backspace> Erase data field. <Ctrl Q> <Ctrl S> Move cursor to left end of data. <Ctrl Q> <Ctrl D> Move cursor to right end of data. <Ctrl A> Move cursor to previous word. <Ctrl S> Move cursor left. <Ctrl D> Move cursor right. <Ctrl F> Move cursor to next word. <Ctrl G> Delete character at cursor (same as Del). <Ctrl E> Move cursor up. <Ctrl X> Move cursor down. <Ctrl V> Toggle between character insert or replace mode. Insert mode inserts the next typed character between character before cursor, and the character at the cursor. Replace mode replaces character at cursor with next typed character. DATA FIELD SIZE Most data fields allow any amount of characters to be entered. If more are typed than the line will hold, the line will scroll to the left as more characters are entered. The characters sliding off to the left are not lost. To view them, move the cursor to them. Some data fields restrict the data field size, such as data fields (8 character positions for mm/dd/yy). TO CANCEL EDITING Press <Esc> to cancel all editing changes, and return to previous display. WHEN DONE EDITING Press <Enter> with the cursor at the last detail line. * FILES THAT COME ON THE FLOPPY DISK. GO.BAT - Checks MAINTAIN program for viruses, then starts the MAINTAIN program. MAINTAIN.EXE - The MAINTAIN program. README.DOC - This documentation. SETUP.BAT - Sets up the program on the hard disk. "MAINTAIN v2.7" D O C U M E N T A T I O N Page 24 __________________________________________________________________ CHECKER.* - Virus detection system. * POSTPONING AN OPERATION. If an operations is NOW DUE, but cannot be performed right away, the operation can be postponed by using step 2 to enter a SPECIFIC future date setting. The operation will no longer appear on the DUE CHECKLIST until the future date. * PRINTING REPORTS WHILE DOING OTHER THINGS (SPOOLING). 1. Send a report to a file instead of the printer. The filespec TEMP will work ok. 2. Exit the program, and prepare the printer. 3. At the MS-DOS prompt, type: PRINT TEMP <Enter> The printer will begin printing. 4. Restart the program or use the PC for anything else. The PC will continue to send to the printer. DO NOT DELETE OR CHANGE THE FILE THAT IS BEING PRINTED UNTIL PRINTING IS COMPLETE! 5. To spool off another report while the printer is printing, proceed from step 1 again, but choose a different filespec (for instance TEMP2). TROUBLE-SHOOTING. NOTE: This requires a that a path has been established to the location of the DOS command PRINT. If DOS rejects the PRINT command, try: \DOS\PRINT TEMP <Enter> If this does not work, consult someone familiar with your PC's operating system. * SENDING REPORTS TO A REMOTE PRINTER. Reports can be sent over a modem to a remote printer. Use the DOS 'Mode' command to redirect the printer to the modem COM port, and send the program's reports to the printer in the usual way. Instead of the printer, the reports will be sent to the modem. When done, use the MODE command again to direct printed reports back to the printer. Consult someone familiar with your PC and operating system. * END OF INSTRUCTIONS * * * * GETTING STARTED 2 * PRINT OUT ALL DOCUMENTATION (including these instructions). 4 * INSTALLING ONTO HARD DISK. 5 * STARTING PROGRAM FROM HARD DISK. 5 * FLOPPY DISK SYSTEMS (NO HARD DISK) 6 * * * OPERATING THE PROGRAM 7 THE BOTTOM LINE 7 KEYBOARD NOTES 7 DATA ENTRY. 7 <ESC> BUTTON and IF YOU GET CONFUSED. 7 * MAIN MENU . 7 * <SPACE> INSTRUCTIONS PRINT-OUT & DISPLAY 8 * Step <1> ADD or EDIT the details of an OBJECT being scheduled. 8 <A>DDING AN OBJECT 8 OBJECT DATA FIELDS 8 <C>HANGING (or editing) AN OBJECT 10 <D>ELETING AN OBJECT 11 * Step <2> ADD or EDIT an OPERATION to be scheduled. 11 <A>DD an operation to be scheduled for an object. 11 OPERATION DATA FIELDS for ADDING & CHANGING. 12 <C>HANGE/EDIT a scheduled operation. 13 <D>ELETE a scheduled operation. 14 * Step <3> Report OPERATIONS NOW <D>UE checklist. 14 * Step <4> <E>NTER an operation performed. 14 * Step <5> PDATE an object's tracking units. 15 * REPORTING 16 * Report of <O>BJECTS. 16 * Report of <L>OG of operations performed. 16 * Report of <S>CHEDULE of operations. 17 * Report of CHECKLIST of OPERATIONS NOW <D>UE. 17 * ACKUP data files to floppy disk(s). 17 * <R>ESTORE data files from floppy disk(s). 18 * urge old log information. 18 * <ESC> PROGRAM EXIT 19 * A P P E N D I X (Headings are in alphabetical order.) 20 * AUTOMATIC CHECKLIST of OPERATIONS DUE. 20 * CHANGES FROM VERSION 1.0 20 * DISABLING A SINGLE OPERATION. 20 * DISABLING ALL OPERATIONS FOR A SINGLE OBJECT. 21 * EDITING DATA. 21 * FILES THAT COME ON THE FLOPPY DISK. 23 * POSTPONING AN OPERATION. 23 * PRINTING REPORTS WHILE DOING OTHER THINGS (SPOOLING). 23 * SENDING REPORTS TO A REMOTE PRINTER. 24