CP/M/CPM_CDROM.iso/simtel/sigm/vols000/vol028/acttrec.doc

Text File | 1985-02-10 | 11.8 KB | 262 lines

                                ACCOUNTS RECEIVABLE



              RECEIVABLE á i≤ ß simplσ account≤ receivablσ prograφ fo≥á usσ ì
        b∙á aε individua∞ o≥ smal∞ business«á Thσ prograφ permit≤á eithe≥ ì
        postinτ t∩ aε account¼ o≥ generatinτ ß monthl∙ statement.

              RECEIVABLE á require≤á ßá namσ anΣá addres≤á filσá previousl∙ ì
        createΣ b∙ thσ use≥ witΦ thσ prograφ  NAD «

             Thσá prograφá i≤á initiateΣ b∙á typinτá  RECEIVABLES ¼á anΣá ß ì
        carriage return.  The screen is cleared and the message

                        ACCOUNTS RECEIVABLE PROGRAM PACKAGE

                               CHOSE FROM EITHER:

                             (1) POST TO AN ACCOUNT
                            (2) GENERATE AN STATEMENT

                         ENTER THE NUMBER OF YOUR CHOICE


        i≤ displayed«  Regardles≤ oµ you≥ choice¼ thσ prograφ wil∞ promp⌠ ì
        with the message:

                   ENTER NAME & ADDRESS FILE AS  DRIVE:NAME.EXT

        Ente≥á thσá namσá oµ thσ filσ a≤ i⌠ wa≤ createΣ b∙ thσá namσá anΣ ì
        addres≤ prograφ (e.g«á B:OFFICE.NAD)«á   RECEIVABLES  wil∞ nex⌠ asδ ì
        for the name of the account:

             ENTER THE NAME OF ACCOUNT _____________________________

        Yo⌡á shoulΣ ente≥ thσ namσ precisel∙ a≤ i⌠ i≤ listeΣ iε thσá filσ ì
        oµ namσ anΣ addresses«á  Notσ tha⌠ u≡ t∩ 3░ letter≤ o≥ space≤ ma∙ ì
        bσ useΣ (number≤ arσ treateΣ a≤ letters)«á  Thσ prograφ wil∞ theε ì
        ask

                             IS THIS A NEW ACCOUNT? Y/N

        Iµ yo⌡ ente≥ ß 'Y'¼á Versioε 1.░ oµ  RECEIVABLES ¼á wil∞ promp⌠ yo⌡ ì
        t∩ exi⌠ t∩ thσ CP/═ operatinτ systeφ (b∙ typinτ ß contro∞ C)¼ anΣ ì
        ente≥á thσá namσ anΣ addres≤ (account⌐ int∩ thσ appropriatσá filσ ì
        prio≥á t∩ runninτ  RECEIVABLES.   Enterinτ aε 'Nº wil∞á permi⌠á thσ ì
        program to search the file for the account.

                Iµá yo⌡ havσ selecteΣ thσ firs⌠ men⌡ option-- pos⌠ t∩á aε ì
        account--  RECEIVABLES  wil∞ prompt

             I╙ THI╙ TH┼ FIRS╘ INVOIC┼ EVE╥ POSTE─ T╧ THI╙ ACCOUNT┐ Y/N
è

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        Bσ carefulí  Notσ tha⌠ thσ questioε is║ i≤ thi≤ thσ firs⌠ invoicσ ì
         EVER posteΣá t∩ thi≤ account«á  Excep⌠ fo≥ thσ ver∙ firs⌠ timσ thσ ì
        prograφá i≤á ruε fo≥ ß particula≥ account¼á thσá answe≥á t∩á thi≤ ì
        questioε shoulΣ bσ  'N' .

                Iµá yo⌡ havσ selecteΣ thσ seconΣ men⌡ option-- generatσ ß ì
        statement-- thσ latte≥ questioε i≤ no⌠ asked.

                A⌠á thi≤á poin⌠ iε ou≥ discussion¼á i⌠á i≤á necessar∙á t∩ ì
        elaboratσá ßá littlσá oε ho≈  RECEIVABLES  anΣ  NAD á actuall∙á work«  ì
        EacΦ timσ ß namσ anΣ addres≤ i≤ entereΣ t∩ thσ file¼á  NAD  assign≤ ì
        aε accoun⌠ numbe≥ t∩ thσ record«  (Thσ accoun⌠ numbe≥ i≤ actuall∙ ì
        thσá recorΣ number.⌐  Afte≥ yo⌡ ente≥ thσ namσ oµ thσá file¼á anΣ ì
        thσá account¼á  RECEIVABLES á locate≤ thσ accoun⌠ iε thσá namσá anΣ ì
        addres≤á file¼áá anΣá read≤á thσá accoun⌠á number«á  Iµá yo⌡á arσ ì
        generatinτ ß statement¼ i⌠ searche≤ thσ assigneΣ disπ (i⌠ assume≤ ì
        tha⌠á botΦ thσ namσ anΣ addres≤ file¼á anΣ thσ filσ oµá invoices¼ ì
        arσ botΦ oε thσ samσ drive!⌐ fo≥ ß filσ whosσ namσ i≤ thσ accoun⌠ ì
        number¼á anΣ whosσ extensioε i≤ 'INV'«  Fo≥ example¼ iµ thσ thirΣ ì
        recorΣ oµ thσ namσ anΣ addres≤ filσ B:OFFICE.NAD¼ i≤ 'ACM┼ LUMBE╥ ì
        YARD╙áá  234╡á BROADROC╦á ROA─á RICHMON─á VIRGINI┴á 2322╣áá SALE╙ ì
        MANAGER'¼áá  RECEIVABLES áá wil∞áá pos⌠á invoice≤áá t∩áá thσáá filσ ì
        'B:0003.INV'¼á anΣá reaΣ froφ thi≤ filσ wheε generatinτ ß monthl∙ ì
        statement.

                Iµ yo⌡ wisΦ t∩ seσ thσ curren⌠ invoices¼ anΣ balance¼ fo≥ ì
        ß particula≥ account¼ bu⌠ d∩ no⌠ wisΦ t∩ generatσ ß statement¼ do ì
         NOT  selec⌠ men⌡ optioε tw∩ (generatσ ß statement)í  Rather¼ chosσ ì
        thσá firs⌠ optioε (pos⌠ t∩ aε account)¼á anΣ exi⌠ directl∙ t∩ thσ ì
        filσ listinτ a≤ detaileΣ below.

                Thi≤á i≤ becausσ  RECEIVABLES  automaticall∙ (l⌐ write≤ thσ ì
        entirσ .IN╓ filσ fo≥ thσ accoun⌠ t∩ ß ne≈ filσ identifieΣ b∙á thσ ì
        montΦ oµ thσ statement¼ anΣ (2⌐ re-create≤ thσ .IN╓ filσ witΦ thσ ì
        balancσ duσ froφ thσ statement«á  Fo≥ example¼á iµ ß statemen⌠ i≤ ì
        generateΣ fo≥ Acmσ Lumbe≥ Yards¼ fo≥ thσ montΦ oµ September¼ andì
        thσ tota∞ duσ fo≥ tha⌠ montΦ (statement⌐ i≤ 126.89¼á theε al∞ thσ ì
        invoice≤á previousl∙ fileΣ iε B:0003.IN╓ wil∞ bσ writteε int∩ thσ ì
        filσá B:0003.SEP¼á anΣ thσ filσ B:0003.IN╓ wil∞ contaiε onl∙á thσ ì
        balancσ 126.89«á  Iε October¼á thσ olΣ balancσ wil∞ bσ identifieΣ ì
        oεá thσ statemen⌠ a≤ 'PREVIOU╙ BALACEº anΣ addeΣ t∩ an∙á invoice≤ ì
        posted during October, to equal the balance due for October.

                I⌠á i≤ suggested¼á tha⌠ wheε yo⌡ pos⌠ thσ paymen⌠ fo≥ thσ ì
        previou≤ month'≤ statement¼á tha⌠ yo⌡ usσ thσ word≤ 'PRIORº 'BAL-ì
        ANCEº fo≥ thσ invoicσ numbe≥ anΣ purchasσ orde≥á number¼á respec-ì
        tively«á  Thi≤á wil∞ neatl∙ identif∙ ß paymen⌠ oε thσá subsequen⌠ ì
        statement (and distinguish a payment from any other credit).

                Wheεá thσá seconΣ men⌡ optioε i≤á selected¼á thσá prograφ ì
        prompts across the top of the screen with

         MO/DA/YR   INVOICE #   PURCH ORDER #     AMOUNT           CORRECT

        Ente≥á eacΦá piecσ oµ informatioε followeΣ b∙ ß carriagσá return«  ìè

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        Excep⌠á fo≥ thσ amount¼á letter≤ anΣ number≤ arσá considereΣá thσ ì
        same«á  Hencσá aε invoicσ numbe≥ oµ R6574-┴ i≤ permissible«á Onl∙ ì
        tw∩á character≤ arσ permitteΣ fo≥ thσ month¼á da∙ o≥á year«á  Thσ ì
        invoicσá numbe≥ ma∙ havσ u≡ t∩ si° characters¼á anΣ thσá purchasσ ì
        orde≥á number¼á u≡á t∩ l0«á  Thσ amoun⌠ i≤á considereΣá ßá 'realº ì
        number¼ anΣ ma∙ havσ thσ rangσ -99,999.9╣ t∩ +99,999.99«  Ente≥ ß ì
        '-º sigε iε fron⌠ oµ thσ amoun⌠ iµ i⌠ i≤ ß credi⌠ t∩ thσ account« ì
        ┴á positivσ sigε ('+'⌐ doe≤ no⌠ neeΣ t∩ bσ entereΣ iµ thσá amoun⌠ ì
        i≤ ß debi⌠ t∩ thσ account« Thσ prograφ wil∞ automatical∙ positioε ì
        thσá curso≥ afte≥ eacΦ entr∙ (carriagσ return)«á  Thσ las⌠ entry¼ ì
        unde≥ thσ 'CORRECTº column¼á i≤ eithe≥ ß 'Yº o≥ aεá 'N'¼á distin-ì
        guishinτá whethe≥á thσá informatioε i≤ correc⌠á o≥á incorrec⌠á a≤ ì
        entered¼á respectively«á  Iµá yo⌡ ente≥ ß 'N'¼á thσ prograφá wil∞ ì
        promp⌠ witΦ ß men⌡ representinτ eacΦ entry«  Selec⌠ thσ numbe≥ ì
        correspondinτá t∩ thσ firs⌠ piecσ oµ incorrec⌠á information¼á anΣ ì
        ente≥ thσ numbe≥ followeΣ b∙ ß carriagσ return«  Thσ prograφ wil∞ ì
        erasσá thσ incorrec⌠ entry¼á repositioε thσ curso≥ anΣ awai⌠á thσ ì
        re-entr∙á oµá thσ information«á  Yo⌡ ma∙ continuσ t∩ correc⌠á thσ ì
        informatioε unti∞ i⌠ i≤ entirel∙ correct«á  A⌠ tha⌠ point¼ selec⌠ ì
        thσá numbe≥ correspondinτ t∩ 'Al∞ informatioε i≤ correc⌠á a≤á en-ì
        tered'«á  Thσ prograφ wil∞ erasσ thσ correctioε prompt≤ anΣ posi-ì
        tioεá thσ curso≥ fo≥ thσ nex⌠ linσ oµ information«á  Versioεá 1.░ ì
        doe≤á no⌠ permi⌠ correctioε oµ thσ informatioε afte≥ i⌠ ha≤á beeε ì
        writteε t∩ thσ disπ filσ (i.e« afte≥ yo⌡ havσ answereΣ 'Yº t∩ thσ ì
        'CORRECTº prompt)«

                Versioε 1.░ oµ  RECEIVABLES  ha≤ onσ peculiarity«  Thσ ver∙ ì
        firs⌠ timσ ever¼á yo⌡ pos⌠ invoice≤ t∩ ß particula≥ account¼á yo⌡ ì
        ma∙á ente≥ onl∙ threσ beforσ thσ prograφ asδ yo⌡ whethe≥ yo⌡ wan⌠ ì
        ßá listinτ oµ thσ file«á  Iµ thi≤ i≤ al∞ yo⌡ havσ t∩á post¼á theε ì
        decidσ whethe≥ yo⌡ wan⌠ thσ listing¼ and/o≥ exi⌠ froφ thσ prograφ ì
        a≤ describeΣ below«á  However¼ iµ yo⌡ havσ morσ invoice≤ t∩ post¼ ì
        answe≥á 'Nºá t∩ thσ listinτ prompt¼á anΣ 'Yº t∩ thσá nex⌠á promp⌠ ì
        askinτ whethe≥ yo⌡ wisΦ t∩ pos⌠ t∩ anothe≥ account«  Re-ente≥ thσ ì
        account name when prompted, and continue posting.

                Oncσá yo⌡á havσá posteΣá t∩á ßá giveεá account¼á yo⌡á ma∙ ì
        subsequentl∙á ente≥á a≤ man∙ invoice≤ a≤ yo⌡ desirσá a⌠á an∙á onσ ì
        time«   RECEIVABLES  wil∞ no⌠ permi⌠ scrollinτ oµ thσ screeε durinτ ì
        entr∙ oµ thσ information«  Wheε thσ screeε i≤ full¼ i⌠ wil∞ clea≥ ì
        thσ screen¼á rewritσ thσ prompts¼á anΣ repositioε thσ cursor¼ fo≥ ì
        you to continue.

                Wheε yo⌡ havσ finisheΣ enterinτ al∞ thσ invoice≤ yo⌡ havσ ì
        fo≥ ß particula≥ account¼á ente≥ ß  '00'  fo≥ thσ month¼ ß carriagσ ì
        return¼á anΣ ß carriagσ returε fo≥ thσ day¼ year¼ invoicσ number¼ ì
        anΣ purchasσ orde≥ number«á  Ente≥ ß  '0'  fo≥ thσ amoun⌠ anΣ ß  'Y'  ì
        fo≥ 'CORRECT'«  Thσ prograφ wil∞ theε prompt

                      DO YOU WANT A LISTING OF THE FILE? Y/N

        Iµ yo⌡ sa∙ 'Y'¼ i⌠ wil∞ asδ whethe≥ yo⌡ wan⌠ ß 'HARDCOPY'«  ┴ 'Yº ì
        wil∞á causσá thσ prograφ t∩ lis⌠ thσ filσ (includinτ thσá curren⌠ ì
        balance⌐ oε you≥ printer«á Aε 'Nº wil∞ causσ thσ prograφ t∩á lis⌠ ì
        thσá filσ anΣ balancσ oε you≥ CRT«á  A≤ usual¼á scrollinτ wil∞ bσ ìè

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        inhibited¼á anΣá wheε thσ screeε i≤ full¼á yo⌡ wil∞ bσá askeΣá t∩ ì
        ente≥á ß carriagσ returε t∩ continue«á  Iµ therσ i≤ morσ thaε onσ ì
        pagσ oµ listing¼á thσ page≤ arσ numbered«á  Iε addition¼á thσ ac-ì
        coun⌠ namσ anΣ addres≤ i≤ printeΣ o≥ displayeΣ a⌠ thσ to≡ oµá thσ ì
        firs⌠á page«á  Thσá balancσ i≤ writteε a⌠ thσ bottoφ oµ thσá las⌠ ì
        pagσ oµ thσ statement«  Credit≤ arσ clearl∙ identified.

                Afte≥ thσ listinτ i≤ complete¼ o≥ iµ yo⌡ havσ decideΣ no⌠ ì
        t∩á lis⌠ thσ file¼á thσ prograφ wil∞ asδ yo⌡ whethe≥ yo⌡ wisΦá t∩ ì
        pos⌠ invoice≤ t∩ anothe≥ account«á  Iµ yo⌡ do¼á ente≥ ß 'Y'¼á anΣ ì
        thσá accoun⌠á namσ wheε askeΣ t∩ d∩ so«á  Iµ yo⌡ d∩ no⌠á wisΦá t∩ ì
        ente≥ an∙ furthe≥ invoices¼á ente≥ aε 'N'¼á anΣ thσ prograφá wil∞ ì
        exi⌠ t∩ thσ CP/═ operatinτ system«

                Iµáá yo⌡á havσá selecteΣá men⌡á optioεá tw∩á (generatσá ß ì
        statement)¼ thσ prograφ will¼ afte≥ promptinτ yo⌡ fo≥ thσ accoun⌠ ì
        name¼ anΣ whethe≥ i⌠ i≤ ß ne≈ account¼ asδ yo⌡ fo≥ thσ month¼ da∙ ì
        anΣá yea≥ oµ thσ statement«á  Ente≥ thi≤ informatioε NUMERICALLYí  ì
        Fo≥ example¼á iµ thσ datσ oµ thσ statemen⌠ i≤ Septembe≥ 5¼á l981¼ ì
        ente≥  '09º carriagσ return¼á '05º carriagσ return¼ '81º carriagσ ì
        return«á   RECEIVABLES  use≤ thi≤ datσ t∩ generatσ thσ extensioε oµ ì
        thσ monthl∙ filσ (a≤ describeΣ above╗á e.g«á B:0003. SEP )¼á anΣ a≤ ì
        the date for the 'PRIOR BALANCE' written to the .INV file.

                A≤á witΦ thσ firs⌠ optioε (postinτ t∩á aεá account)¼á yo⌡ ì
        ma∙ eithe≥ lis⌠ thσ statemen⌠ oε thσ CRT¼á o≥ prin⌠ thσ statemen⌠ ì
        on your printer.

                Afte≥ thσ prograφ generate≤ thσ statement¼ yo⌡ wil∞ agaiε ì
        havσ thσ opportunit∙ t∩ eithe≥ generatσ additiona∞ statement≤ fo≥ ì
        othe≥ accounts¼ o≥ exi⌠ t∩ thσ CP/═ operatinτ system«


                D╧ NO╘ FORGE╘ THA╘ TH┼ .IN╓ FIL┼ I╙ RE-WRITTE╬ EAC╚á TIM┼ ì
        ┴á STATEMEN╘ I╙ GENERATED«á  Thσ informatioε i≤ no⌠ lost«á  I⌠ i≤ ì
        writteε int∩ thσ accoun⌠ filσ witΦ aε extensioε representinτá thσ ì
        firs⌠á threσá letter≤á fo≥á thσ montΦá oµá thσá statement«á  Als∩ ì
        remembe≥ tha⌠ thσ .NAD¼á .IN╓ anΣ monthl∙ filσ arσ al∞ maintaineΣ ì
        oε thσ  'B'  drive.


















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