To access the pull-down menus, press Alt-M, where M is the first letter of the menu name. To select a command from a menu, press the highlighted letter for the command you want.
If you have an LCD screen, the default color palette may not work well for you. Try using the BW or MONO parameters when you run this program. At the MS/DOS prompt, type: X
GRBOOK BW for a black and white palette
GRBOOK MONO for a monochrome palette
Classes (Alt-C)
The Classes menu includes commands to:
Make a new class
Open an existing class
Save the current class to disk
Edit class name and terms per year
Edit letter grade cutoffs
Edit grading options
Move into the next term
Move into the previous term
Make Class (Alt-C M or F2)
The Make Class command allows you to create a new class.
You will be asked to:
Enter a class name (up to 28 characters)
Select trimesters or quarters
Select various grading options
Enter category names and weights
Enter student names
Open Class (Alt-C O or F3)
The Open Class command allows you to open an existing class. q
A dialog box will list the classes and sub-directories in the current directory. To open a class saved on disk: t
Highlight the class using cursor keys
Press ENTER to open that class, or
Press ESC to cancel this command
If you want to open a class in another directory or on another drive:
Highlight a directory using cursor keys
Press ENTER to open that directory, then
Highlight the class using cursor keys
Press ENTER to open that class, or
Press ESC to cancel this command
Save Class (Alt-C S or F4)
The Save Class command saves the current class to disk.
The class will be saved using its current filename. If this is a new class, you will be asked to provide an MS/DOS filename for this class.
Edit Class (Alt-C C)
The EDIT CLASS command allows you to change class names and options. 4
A dialog box will display the current information:
Use TAB to move from item to item
Enter the name of this class
Select trimesters or quarters
Press ENTER to accept your changes, or
Press ESC to cancel this command
Edit Letter Grading (Alt-C L)
The Edit Letter Grading command allows you to change the cutoffs used to assign letter grades to percents. 0
A dialog box will display the current cutoffs:
Use TAB to move from item to item
Enter percents from 0 to 100
Press ENTER to accept your changes, or
Press ESC to cancel this command
Edit Grading Options (Alt-C G)
The Edit Grading Options command allows you to change options used when computing student grades. 1
A dialog box will display the current settings:
Use TAB to move from item to item
Select how to compute grades
Select how to handle missing assignments
Select which categories to drop low scores
Press ENTER to accept your changes, or
Press ESC to cancel this command
Next Term (Alt-C N or Ctrl-PgDn)
The Next Term command moves into the next term in the school year. m
This command allows you to start entering assignments in the next trimester or quarter in your school year.
Prev Term (Alt-C P or Ctrl-PgUp)
The Previous Term command moves back one term in the school year.
This command allows you to change a score from the previous trimester or quarter in the school year. Student letter grades will be updated to reflect any changes you make.
Students (Alt-S)
The Students menu includes commands to: ]
Add a new student to the class
Drop a student from the class
Edit a student's name
Add Student (Alt-S A)
The Add Student command allows you to add a new student to the current class.
A dialog box will appear: t
Enter a name for this new student
Press ENTER to accept this student, or
Press ESC to cancel this command
Student names will be sorted into alphabetical order whenever you add a new student. %
A class may have up to 40 students.
Drop Student (Alt-S D)
The Drop Student command allows you to drop the displayed student from the class. P
A dialog box will ask you to verify that you really want to drop this student: G
Press Y to drop this student, or
Press N to cancel this command
Be careful: there is no way to recover dropped students or their scores!
Edit Student (Alt-S S)
The Edit Student command allows you to change the displayed student's name. <
A dialog box will allow you to change this student's name: u
Enter a new name for this student
Press ENTER to accept these changes, or
Press ESC to cancel this command
Assignments (Alt-A)
The Assignments menu contains commands which allow you to:
Add a new assignment
Drop an assignment
Edit assignment information
Edit category information
Edit scores for an assignment
New Assignment (Alt-A N)
The New Assignment command allows you to add a new assignment to the gradebook. '
A dialog box will allow you to enter: l
A name for this assignment
The points possible (enter 0 for bonus)
A category for this assignment
When you are done: R
Press ENTER to accept this new assignment
Press ESC to cancel this command
If you accept this new assignment, you will be asked for a score for each student in the class. A
A class may have up to 60 assignments per trimester or quarter.
Drop Assignment (Alt-A D)
The Drop Assignment command allows you to drop the highlighted assignment from the gradebook. V
A dialog box will ask for verification that you really want to drop this assignment: J
Press Y to drop this assignment, or
Press N to cancel this command
Be careful: there is no way to recover dropped assignments or scores!
Edit Assignment (Alt-A A)
The Edit Assignment command allows you to change information about the highlighted assignment. J
A dialog box will display the current information about this assignment:
Use TAB to move from item to item
Enter an assignment name
Enter the points possible (0 if bonus)
Select an assignment category
Press ENTER to accept these changes, or
Press ESC to cancel this command
Edit Categories (Alt-A C)
The Edit Categories command allows you to change information about assignment categories. 3
A dialog box will display the current categories:
Use TAB to move from item to item
Enter or change category names
Enter or change category weights (0-100)
Press ENTER to accept your changes, or
Press ESC to cancel this command
Edit Score (Alt-A S or Enter)
The Edit Score command allows you to change the highlighted score. `
A dialog box will appear, displaying the student, assignment, category, and the current score:
Enter a new score for this student (0-200)
Leave the score blank for missing work
Press ENTER to accept your changes, or
Press ESC to cancel this command
Reports (Alt-R)
The Reports menu includes commands to generate reports listing:
student grades for this term
student grades for the school year
student scores on every assignment
students missing assignments
Term Summary (Alt-R T)
The Term Summary command prints a report summarizing student grades for the current term, including: c
Percent of points possible
Letter grade for this term
Breakdown by letter grade of class
Year Summary (Alt-R Y)
The Year Summary command prints a report summarizing student grades for the entire school year, including: v
Letter grades for each trimester or quarter
Letter grades for each semester
Final letter grade for the year
Student Scores (Alt-R S)
The Student Grades command prints a report detailing student scores on every assignment, including:
Score and percent on each assignment
The percent correct in each category
The overall percent correct
A letter grade for this term
This report can be quite long!
Missing Assignments (Alt-R M)
The Missing Assignments command prints a report listing students missing assignments this term, including:
The name of each student missing an assignment
The name of each missing assignment
The points possible for any missing assignment
Missing bonus assignments are not listed in this report.
Press TAB key to move to the next item
Press ENTER to accept this information
Press ESC to cancel this dialog box
This message reminds you that this program is distributed as shareware. If you like Gradebook Manager, and decide to use it, you should register with the author, using the form in the README.DOC file. When you register, you will receive the latest version of Gradebook Manager, with a custom sign-on message to replace this reminder.
This is your personalized greeting. You may change this greeting by editing the file GRBOOK.MSG using an ASCII text editor (if you use a word processor, such as WordPerfect or Microsoft Word, you must load and save the file as ASCII!!). This file may contain up to five lines of text you want displayed.
There has been an MS/DOS error. Check to see that:
Your printer is on and switched on-line
Your disk is not write-protected, and
Your disk is fully inserted into the drive
Press ENTER to close this dialog box.
Open Class (Alt-C O or F3)
The Open Class dialog box allows you to open an existing class. s
The dialog box will list the classes and sub-directories in the current directory. To open a class saved on disk: r
Highlight a class using cursor keys
Press ENTER to open that class, or
Press ESC to cancel this command
If you want to open a class in another directory or on another drive:
Highlight a directory using cursor keys
Press ENTER to open that directory, then
Highlight a class using cursor keys
Press ENTER to open that class, or
Press ESC to cancel this command
Class
The Class dialog box allows you to change the name and number of terms in the school year for the current class. 2
The dialog box displays the current information:
Use TAB to move from item to item
Enter or change the class name
Select trimesters or quarters
Press ENTER to accept your changes, or
Press ESC to cancel this command
Filename
The Filename dialog box allows you to enter an MS/DOS filename for the current class. {
Enter an MS/DOS filename for this class
Press ENTER to accept this filename, or
Press ESC to cancel this command
You may specify a complete pathname, including another disk drive for this file. If there is already a file by that name, you will be asked if you want to replace it.
This dialog box warns you that there is already a file by this name. G
Press Y to replace this file, or
Press N to cancel this command
Letter Grade Cutoffs (Alt-C G)
The Letter Grade Cutoffs dialog box allows you to change the cutoffs used to assign letter grades to percents. .
The dialog box displays the current cutoffs:
Use TAB to move from item to item
Enter a percent for each letter grade (0-100)
Press ENTER to accept your changes, or
Press ESC to cancel this command
This option determines whether grades are computed based on total points earned, or based on a weighted average of the percent correct in each category. t
Use cursor keys to select an option
Press TAB to move to the next option
Press ESC to cancel this command
This option determines whether missing assignments are counted as 0 points earned, or are excused. u
Use cursor keys to select an options
Press TAB to move to the next option
Press ESC to cancel this command
These check boxes determine whether to drop the lowest score in a category.
Use cursor keys to select a category
Press the space key to toggle the setting
Press ENTER to accept your changes, or
Press ESC to cancel this command
Gradebook Manager will drop the score which most improves the percent correct in that category. Y
If grades are computed using total points possible, only one low score will be dropped.
Student
The Student dialog box allows you to change a student's name. +
The dialog box displays the current name: y
Enter a new name (up to 20 characters)
Press ENTER to accept your changes, or
Press ESC to cancel this command
Student names will be sorted into alphabetical order following any changes you make.
Assignment
The Assignment dialog box allows you to change information about an assignment. 2
The dialog box displays the current information:
Use TAB to move from item to item
Enter a new name for this assignment
Enter the points possible (0 for bonus)
Select an assignment category
Press ENTER to accept your changes, or
Press ESC to cancel this command
Categories (Alt-A C)
The Categories dialog box allows you to change assignment categories. 1
The dialog box displays the current categories:
Use TAB to move from item to item
Enter a name for each category
Enter a weight for each category (0-100)
Press ENTER to accept your changes, or
Press ESC to cancel this command
Student Score
The Student Score dialog box allows you to change student scores. 4
The dialog box displays the current score, if any:
Enter a new score for the student (0-200)
Leave the score blank for missing work
Press ENTER to accept your changes, or
Press ESC to cancel this command
You have not saved the current class. p
Press Y to save before continuing
Press N to continue without saving
Press ESC to cancel this command
If you do not save your changes, they will be lost!!
You are about to drop a student from the class. B
Press Y to drop the student
Press N to cancel this command
You are about to drop an assignment from the gradebook. E
Press Y to drop the assignment
Press N to cancel this command
You are presently saving the current class to disk.
You are presently opening the class you selected.
Your screen shows this student's scores for every assignment. You may use the following keys to move through the gradebook:
(.txt)