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Gradebook Manager - Version 1.2 Copyright (c) 1993 by Daniel Ethier All rights reserved Table of Contents 1. Important legal stuff Copyright and License Disclaimer of Warranty 2. Introduction to Gradebook Manager What is Gradebook Manager Author registration 3. A guided tour of Gradebook Manager Running Gradebook Manager Creating a new class Setting up categories Grade computation options Adding students Adding a new assignment Entering grades Changing grades Term summary report Student grades report Saving a class to disk Opening an existing class Changing an assignment Letter grade cutoffs Moving into the next term 4. Grade computation Categories An example Special cases 5. Details Installation Back-up copies Registration form 1. Important legal stuff Copyright and License information: This program is copyrighted. It may be freely distributed and uploaded to bulletin boards such as CompuServe and GEnie. Users may make as many backup copies as they need. Limits of Liability and Disclaimer of Warranty: The author makes NO WARRANTY of any kind, expressed or implied, with regard to this program or its documentation. The author shall NOT BE LIABLE in any event for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this program. 2. Introduction to Gradebook Manager Welcome to Gradebook Manager! Gradebook Manager is a computerized gradebook program. You enter scores for your students on each assignment. Gradebook Manager does the rest, computing grades according to your requirements. You can compute grades based on total points earned, or based on a weighted average of the percent correct in each of four categories. You can drop low scores in each category, or excuse missing assignments. Gradebook Manager also prints reports summarizing student grades for the current term, for the entire school year, and for each assignment. You can also print a list of students missing assignments. Gradebook Manager is easy to use. The entire program is menu-driven and supports the use of a mouse. Context sensitive hints and help screens are always available. This program is distributed as shareware. You may try it without any obligation. If you like it and decide to use it, you should register with the author by sending $35 to: Daniel Ethier P.O. Box 600322 St. Paul MN 55106 (612) 774-5840 When you register, you will receive: the latest version of this program (with your name, department, and school replacing the reminder about author registration), future versions of this program at a reduced price, and free user support for one year. Please use the form below when you register. Remember to specify which disk format you use! Author Registration Gradebook Manager - Version 1.2 Your name, department, and school will be displayed in your personalized sign-on message. Please print these exactly as you want them to appear. Name __________________________________________________________ Department ____________________________________________________ School ________________________________________________________ Address _______________________________________________________ City ______________________ State ________ Zip _______________ Disk format: 3-1/2" _____ 5-1/4" _____ Where did you get your copy of this program? __________________ _______________________________________________________________ _______________________________________________________________ Comments or suggestions _______________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ 3. A guided tour of Gradebook Manager The easiest way to start using Gradebook Manager is to put the disk into drive A of your computer, type A:, and type GRBOOK. If you want to install Gradebook Manager on your hard drive, or make backup copies, there are specific directions later in this manual. If you use a laptop computer with an LCD screen, you may have trouble telling which menus and menu commands are selected. You should either type GRBOOK BW to use the black and white palette, or GRBOOK MONO to use the monochrome palette. When the program starts up, you will see some information about author registration. Press ESC to close this dialog box and continue. Along the top of your screen is the menu bar. It lists the various menus you have access to. You may pull down a menu by pressing ALT and the first letter in the menu name. Each menu lists commands which are available to you. Along the bottom of your screen is the status line. It lists several important commands. You can get context-sensitive help by pressing F1. You can quit this program by pressing the ALT key and the X key at the same time. The right half of the status line provides various hints that you may find helpful as you use the program. If the hints are not enough, remember, you can always get more detailed help by pressing F1. Press ALT-C to pull down the classes menu, and then press M to make a new class. You will see a new dialog box, which allows you to enter a name for this class and the number of terms in your school year: Classes Students Assignments Reports ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░╔═[■]═════ Class ═════════╗░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░║ ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░║ Class name ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░║ █████████████████████ ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░║ ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░║ Terms per year ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░║ ( ) 3 Trimesters ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░║ (∙) 4 Quarters ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░║ ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░║ [ OK ] [Cancel] ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░║ ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░╚═════════════════════════╝░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ F1 Help │ Enter a name for this class Type in the name "Geometry" for our new class. Press TAB to move to the next item in the dialog box (never press ENTER until you are done!). Use your cursor keys to choose 4 quarters per school year. Press ENTER, and you will see a new dialog box, allowing you to enter the names and weights of the categories you will put your assignments into. Your screen should look like this: Classes Students Assignments Reports ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░╔═[■]═══════ Categories ════════════╗░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░║ ║░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░║ Name Weight ║░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░║ ████████████████████ █0██████ ║░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░║ ║░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░║ ████████████████████ █0██████ ║░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░║ ║░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░║ ████████████████████ █0██████ ║░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░║ ║░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░║ ████████████████████ █0██████ ║░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░║ ║░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░║ [ OK ] [Cancel] ║░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░║ ║░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░╚═══════════════════════════════════╝░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ F1 Help │ Enter a name for this category Enter the following categories and weights, remembering to use the TAB key to move from item to item: Tests 50 Homework 30 Projects 20 Press ENTER when you are done entering categories. Another dialog box will list grading options you can choose from: Classes Students Assignments Reports ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░╔═[■]════════════ Grading Options ══════════════╗░░░░░░░░░░░ ░░░░░░░░░░░║ ║░░░░░░░░░░░ ░░░░░░░░░░░║ Compute grades using Missing assignments ║░░░░░░░░░░░ ░░░░░░░░░░░║ (■) Total points earned (■) Count as 0 ║░░░░░░░░░░░ ░░░░░░░░░░░║ ( ) Category weights ( ) Are excused ║░░░░░░░░░░░ ░░░░░░░░░░░║ ║░░░░░░░░░░░ ░░░░░░░░░░░║ Drop low score from ║░░░░░░░░░░░ ░░░░░░░░░░░║ [ ] 1 - Tests [ OK ] ║░░░░░░░░░░░ ░░░░░░░░░░░║ [ ] 2 - Homework ║░░░░░░░░░░░ ░░░░░░░░░░░║ [ ] 3 - Projects [Cancel] ║░░░░░░░░░░░ ░░░░░░░░░░░║ [ ] 4 - ║░░░░░░░░░░░ ░░░░░░░░░░░║ ║░░░░░░░░░░░ ░░░░░░░░░░░╚═══════════════════════════════════════════════╝░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ F1 Help │ Compute grades using total points Use your cursor keys to choose to compute grades using category weights, then press ENTER (we'll skip the other options). This will guarantee that tests are 50% of the final grade, that homework is 30% the final grade, and that projects are 20% of the final grade. Had you chosen to compute grades using total points, category weights would be ignored. Total points earned would be divided by the total points possible. This would be converted to a percent, which would determine the letter grade. You also have the option of excusing missing assignments, and dropping the lowest score from each category (the lowest score being the one which hurts that student's grade the most). When you are done entering your categories, press ENTER. Another dialog box will appear, asking you to enter the name of your first student. Your screen should look like this: Classes Students Assignments Reports ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░╔═[■]════ Student ════════╗░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░║ ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░║ Student name ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░║ █████████████████████ ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░║ ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░║ ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░║ [ OK ] [Cancel] ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░║ ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░╚═════════════════════════╝░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ F1 Help │ Enter a name: last name first Student names should be entered last name first. They will be put into alphabetical order automatically. After entering each name, press ENTER. When you are done entering names, press ENTER with a blank student name. Let's enter these four students in our class: Anderson, Allison Benson, Bobby Cross, Chris Deal, Danielle Now the program will display information from your presently empty gradebook. Your screen should look like this: Classes Students Assignments Reports ╔═════════════════════════════════════════════════════════════════════╗ ║ ║ ║ Anderson, Allison -- -- ║ ║ ║ ║<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>║ ║ │ ║ ║ │File: ║ ║ │Name: Geometry ║ ║ │Term: 1st Quarter ║ ║ │ ║ ║ │Students: 4 ║ ║ │Assignments: 0 ║ ║ │ ║ ║ │Compute grades using: Categories ║ ║ │Missing assignments: 0 points ║ ║ │ ║ ║ │ ║ ╚<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>╝ F1 Help F4 Save F10 Menu Enter Edit score Alt-X Exit On the top of your screen is the name of your first student. The bottom part of your screen will list the assignments you have in your gradebook. Since you haven't entered any assignments, none are listed. On the right side of your screen is a status panel, listing the current information and options for this class. Press ALT-A to pull down the assignments menu. Now press N to create a new assignment. A dialog box will appear, allowing you to enter the name of this assignment, the points possible, and the category you want to put this assignment into. Your screen should look like this: Classes Students Assignments Reports ╔═════════════════════════════════════════════════════════════════════╗ ║ ║ ║ Anderson, Allison -- -- ║ ║ ╔═[■]══════ Assignment ═════════════╗ ║ ║<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒║ ║▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>║ ║ ║ Assignment name Points ║ ║ ║ ║ ████████████████████ █0██████ ║ ║ ║ ║ ║ ║ ║ ║ Category ║ ║ ║ ║ (∙) 1 - Tests ║ ║ ║ ║ ( ) 2 - Homework ║ ║ ║ ║ ( ) 3 - Projects ║ ║ ║ ║ ║ ║ ║ ║ [ OK ] [Cancel] ║: Categories ║ ║ ║ ║ 0 points ║ ║ ╚═══════════════════════════════════╝ ║ ║ │ ║ ╚<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>╝ F1 Help │ Enter a name for this assignment Our first assignment will be called "Similar Triangles" and will be worth 10 points. Type in this information. Remember to use your TAB key to move from item to item. Now use your cursor keys to choose a category for this assignment. Make this a homework assignment. When you have entered all this information, press ENTER. A new dialog box will appear, asking you to enter a score for Allison Anderson: Classes Students Assignments Reports ╔═════════════════════════════════════════════════════════════════════╗ ║ ║ ║ Anderson, Allison -- -- ║ ║ ║ ║<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒╔═[■]═══════════════════════════════╗▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>║ ║ ║ ║ ║ ║ ║ Student: Anderson, Allison ║ ║ ║ ║ Category: Homework ║ ║ ║ ║ Assignment: Similar Triangles ║ ║ ║ ║ ║ ║ ║ ║ Points ████████ (10 possible) ║ ║ ║ ║ ║ ║ ║ ║ [ OK ] [Cancel] ║ ║ ║ ║ ║: Categories ║ ║ ╚═══════════════════════════════════╝ 0 points ║ ║ │ ║ ║ │ ║ ╚<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>╝ F1 Help │ Enter a score for this student We need to enter a score for every student in this class. Let's enter the following scores: Anderson, Allison 9 Benson, Bobby 8 Cross, Chris 8 Deal, Danielle 10 Press ENTER after each score is typed in. After the last score is entered, the program will update your screen: Classes Students Assignments Reports ╔═════════════════════════════════════════════════════════════════════╗ ║ ║ ║ Anderson, Allison 90% A- ║ ║ ║ ║<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>║ ║ │ ║ ║██Similar Triangles 9/10 90%██│File: ║ ║ │Name: Geometry ║ ║ │Term: 1st Quarter ║ ║ │ ║ ║ │Students: 4 ║ ║ │Assignments: 1 ║ ║ │ ║ ║ │Compute grades using: Categories ║ ║ │Missing assignments: 0 points ║ ║ │ ║ ║ │ ║ ╚<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>╝ F1 Help F4 Save F10 Menu Enter Edit score Alt-X Exit Try adding some more assignments, with these scores: Chapter Review - 10 points - Homework Anderson, Allison 10 Benson, Bobby 9 Cross, Chris 9 Deal, Danielle 9 Similarity Test - 25 points - Tests Anderson, Allison 22 Benson, Bobby 20 Cross, Chris 19 Deal, Danielle 24 Geometric Models - 10 points - Projects Anderson, Allison 9 Benson, Bobby 8 Cross, Chris 9 Deal, Danielle 10 Your screen should now include a lot more information: Classes Students Assignments Reports ╔═════════════════════════════════════════════════════════════════════╗ ║ ║ ║ Anderson, Allison 90% A- ║ ║ ║ ║<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>║ ║ │ ║ ║██Similar Triangles 9/10 90%██│File: ║ ║ Chapter Review 10/10 100% │Name: Geometry ║ ║ Similarity Test 22/25 88% │Term: 1st Quarter ║ ║ Geometric Models 9/10 90% │ ║ ║ │Students: 4 ║ ║ │Assignments: 4 ║ ║ │ ║ ║ │Compute grades using: Categories ║ ║ │Missing assignments: 0 points ║ ║ │ ║ ║ │ ║ ╚<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>╝ F1 Help F4 Save F10 Menu Enter Edit score Alt-X Exit You can use your cursor keys to list different students on the top of your screen. The displayed student's scores on each assignment will be listed on the bottom of your screen. The scroll bar below the student name tells you where in the list of students you are. You can use the following cursor keys to move around: Left Move to the previous student Right Move to the following student Home Move to the first student End Move to the last student Up Move to the previous assignment Down Move to the following assignment PgUp Move to the first assignment PgDn Move to the last assignment The scroll bar below the list of assignments tells you where in that list you are. To edit the highlighted score, press ENTER. Use your cursor keys to list Danielle Deal on the top of your screen. Your screen should look like this: Classes Students Assignments Reports ╔═════════════════════════════════════════════════════════════════════╗ ║ ║ ║ Deal, Danielle 96% A ║ ║ ║ ║<▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒■>║ ║ │ ║ ║██Similar Triangles 10/10 100%██│File: ║ ║ Chapter Review 9/10 90% │Name: Geometry ║ ║ Similarity Test 24/25 96% │Term: 1st Quarter ║ ║ Geometric Models 10/10 100% │ ║ ║ │Students: 4 ║ ║ │Assignments: 4 ║ ║ │ ║ ║ │Compute grades using: Categories ║ ║ │Missing assignments: 0 points ║ ║ │ ║ ║ │ ║ ╚<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>╝ F1 Help F4 Save F10 Menu Enter Edit score Alt-X Exit Use your cursor keys to highlight Similarity Test. Now press ENTER. A dialog box will appear, displaying Danielle's current score, and allowing you to change that score: Classes Students Assignments Reports ╔═════════════════════════════════════════════════════════════════════╗ ║ ║ ║ Deal, Danielle 96% A ║ ║ ║ ║<▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒╔═[■]═══════════════════════════════╗▒▒▒▒▒▒▒▒▒▒▒▒▒▒■>║ ║ ║ ║ ║ ║ Similar Triang║ Student: Deal, Danielle ║ ║ ║ Chapter Review║ Category: Tests ║ ║ ║██Similarity Tes║ Assignment: Similarity Test ║ ║ ║ Geometric Mode║ ║ ║ ║ ║ Points █24█████ (25 possible) ║ ║ ║ ║ ║ ║ ║ ║ [ OK ] [Cancel] ║ ║ ║ ║ ║g: Categories ║ ║ ╚═══════════════════════════════════╝: 0 points ║ ║ │ ║ ║ │ ║ ╚<▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>╝ F1 Help │ Enter a score for this student Change Danielle's test score to a 23, then press ENTER. Your screen will be updated: Classes Students Assignments Reports ╔═════════════════════════════════════════════════════════════════════╗ ║ ║ ║ Deal, Danielle 94% A ║ ║ ║ ║<▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒■>║ ║ │ ║ ║ Similar Triangles 10/10 100% │File: ║ ║ Chapter Review 9/10 90% │Name: Geometry ║ ║██Similarity Test 23/25 94%██│Term: 1st Quarter ║ ║ Geometric Models 10/10 100% │ ║ ║ │Students: 4 ║ ║ │Assignments: 4 ║ ║ │ ║ ║ │Compute grades using: Categories ║ ║ │Missing assignments: 0 points ║ ║ │ ║ ║ │ ║ ╚<▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>╝ F1 Help F4 Save F10 Menu Enter Edit score Alt-X Exit Now that we have a class, some students, and some assignments, it's time to print some reports. Press ALT-R to pull down the reports menu. Press T to generate a report summarizing students' current grades for the quarter: 1st Quarter grades for Geometry ------------------------------ Anderson, Allison.... 90% A- Benson, Bobby........ 81% B- Cross, Chris......... 81% B- Deal, Danielle....... 94% A ------------------------------ 2 As 2 Bs 0 Cs 0 Ds 0 Fs Now press ALT-R to pull down the reports menu again. Press S to generate a detailed report of student grades. Allison's portion of this report looks like this: Anderson, Allison ----------------------------------- Similar Triangles.... 9/ 10 90% Chapter Review....... 10/ 10 100% Similarity Test...... 22/ 25 88% Geometric Models..... 9/ 10 90% ----------------------------------- Tests...................... 88% B+ Homework................... 95% A Project.................... 90% A- ----------------------------------- Overall grade 90% A- This report shows you every student's grade on every assignment, as well as their grade in each category. For real classes, with over 20 students and assignments, it can be quite long! You can also generate a full school year summary, listing all the students in the class and their letter grades for each term of the school year, along with their final grades. And you can generate a report listing every student who is missing at least one assignment. There's one important task we have yet to do. Having entered all this valuable information, you still need to save it to disk. If you don't, it will all vanish when you turn off your computer! You will be warned if you try to quit the program, make a new class, or open a class without saving the class you are working on first. To save your class, press ALT-C to pull down the classes menu. Then press S to save this class. Since this is the first time you've saved it, a dialog box will appear, asking you to enter an MS/DOS filename: Classes Students Assignments Reports ╔═════════════════════════════════════════════════════════════════════╗ ║ ║ ║ Deal, Daniel╔═[■]════════ Filename ═════════════╗ ║ ║ ║ ║ ║ ║<▒▒▒▒▒▒▒▒▒▒▒▒▒▒║ Save Geometry ║▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒■>║ ║ ║ under what MS/DOS filename? ║ ║ ║ Similar Trian║ ║ ║ ║ Chapter Revie║ Filename ║ ║ ║██Similarity Te║ █████████████████████████████ ║ ║ ║ Geometric Mod║ ║ ║ ║ ║ [ Save ] [Cancel] ║ ║ ║ ║ ║ ║ ║ ╚═══════════════════════════════════╝g: Categories ║ ║ │Missing assignments: 0 points ║ ║ │ ║ ║ │ ║ ║ │ ║ ╚<▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>╝ F1 Help │ Enter an MS/DOS filename for this class Type "geometry" and press ENTER. You will see a message in the lower right corner of your screen, informing you that this class is being saved to disk. Now you may safely quit the program by typing ALT-X. Now, let's run the program again and try a few other features. Press Alt-C to pull down the Classes menu. Press O to open a class. A dialog box will appear, listing the existing classes, and other drives and directories you can search. The only class listed is GEOMETRY.GR, which you just saved. Press ENTER to open that class. Classes Students Assignments Reports ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░╔═[■]════════ Open Class ═══════════╗░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░║ ║░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░║ Files ║░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░║ ┌─────────────────────────────┐ ║░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░║ │█GEOMETRY.GR██│ │ ║░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░║ │ [..] │ │ ║░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░║ │ [A:] │ │ ║░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░║ │ [B:] │ │ ║░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░║ │ [C:] │ │ ║░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░║ └<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>┘ ║░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░║ ║░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░║ [ Open ] [Cancel] ║░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░║ ║░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░╚═══════════════════════════════════╝░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ F1 Help │ Use cursor keys to select a class Next, let's change the name of our test. Use your cursor keys to highlight "Similarity Test" on your screen, then press ALT-A and A to edit that assignment. A dialog box will appear, displaying the current name, points possible, and category of that assignment: Classes Students Assignments Reports ╔═════════════════════════════════════════════════════════════════════╗ ║ ║ ║ Anderson, Allison 90% A- ║ ║ ╔═[■]══════ Assignment ═════════════╗ ║ ║<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒║ ║▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>║ ║ ║ Assignment name Points ║ ║ ║ Similar Triang║ █Similarity Test████ █25█████ ║ ║ ║ Chapter Review║ ║ ║ ║██Similarity Tes║ Category ║ ║ ║ Geometric Mode║ (∙) Tests ║ ║ ║ ║ ( ) Homework ║ ║ ║ ║ ( ) Projects ║ ║ ║ ║ ║ ║ ║ ║ [ OK ] [Cancel] ║: Categories ║ ║ ║ ║ 0 points ║ ║ ╚═══════════════════════════════════╝ ║ ║ │ ║ ╚<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>╝ F1 Help │ Enter a name for this assignment Change the name of the assignment to "Triangles Test" then press ENTER to accept your changes. Your screen will be updated to reflect your changes: Classes Students Assignments Reports ╔═════════════════════════════════════════════════════════════════════╗ ║ ║ ║ Anderson, Allison 90% A- ║ ║ ║ ║<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>║ ║ │ ║ ║ Similar Triangles 9/10 90% │File: GEOMETRY.GR ║ ║ Chapter Review 10/10 100% │Name: Geometry ║ ║██Triangles Test 22/25 88%██│Term: 1st Quarter ║ ║ Geometric Models 9/10 90% │ ║ ║ │Students: 4 ║ ║ │Assignments: 4 ║ ║ │ ║ ║ │Compute grades using: Categories ║ ║ │Missing assignments: 0 points ║ ║ │ ║ ║ │ ║ ╚<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>╝ F1 Help F4 Save F10 Menu Enter Edit score Alt-X Exit Editing student names, dropping students, and dropping assignments all work in a similar fashion. Feel free to try these on our demonstration class. Gradebook Manager uses its own letter grade cutoffs to determine what letter grade goes with what percent correct. But you can change these cutoffs to meet your own requirements. Press ALT-C to pull down the classes menu, then press L to edit letter grading: Classes Students Assignments Reports ╔═════════════════════════════════════════════════════════════════════╗ ║ ║ ║ Anderson, Allison 90% A- ║ ║ ╔═[■]══ Letter Grade Cutoffs ═══════╗ ║ ║<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒║ ║▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>║ ║ ║ A+ 97 B+ 87 C+ 77 D+ 67 ║ ║ ║ Similar Triang║ ║ ║ ║ Chapter Review║ A 93 B 83 C 73 D 63 ║ ║ ║██Triangles Test║ ║ ║ ║ Geometric Mode║ A- 90 B- 80 C- 70 D- 60 ║ ║ ║ ║ ║ ║ ║ ║ [ OK ] [Cancel] ║ ║ ║ ║ ║g: Categories ║ ║ ╚═══════════════════════════════════╝: 0 points ║ ║ │ ║ ║ │ ║ ╚<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>╝ F1 Help │ Enter a cutoff for each letter grade Each number is the minimum percent required to earn that letter grade. Use your TAB key to move from item to item. You may type your new numbers right over the previous ones. Let's be a little tougher with our grading. Change the grading cutoffs as follows: Classes Students Assignments Reports ╔═════════════════════════════════════════════════════════════════════╗ ║ ║ ║ Anderson, Allison 90% A- ║ ║ ╔═[■]══ Letter Grade Cutoffs ═══════╗ ║ ║<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒║ ║▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>║ ║ ║ A+ 98 B+ 89 C+ 80 D+ 71 ║ ║ ║ Similar Triang║ ║ ║ ║ Chapter Review║ A 95 B 86 C 77 D 69 ║ ║ ║██Triangles Test║ ║ ║ ║ Geometric Mode║ A- 92 B- 83 C- 74 D- 66 ║ ║ ║ ║ ║ ║ ║ ║ [ OK ] [Cancel] ║ ║ ║ ║ ║g: Categories ║ ║ ╚═══════════════════════════════════╝: 0 points ║ ║ │ ║ ║ │ ║ ╚<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>╝ F1 Help │ Enter a cutoff for each letter grade Press ENTER to accept these new letter grade cutoffs. Your screen will be updated to reflect the new information: Classes Students Assignments Reports ╔═════════════════════════════════════════════════════════════════════╗ ║ ║ ║ Anderson, Allison 90% B+ ║ ║ ║ ║<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>║ ║ │ ║ ║ Similar Triangles 9/10 90% │File: GEOMETRY.GR ║ ║ Chapter Review 10/10 100% │Name: Geometry ║ ║██Triangles Test 22/25 88%██│Term: 1st Quarter ║ ║ Geometric Models 9/10 90% │ ║ ║ │Students: 4 ║ ║ │Assignments: 4 ║ ║ │ ║ ║ │Compute grades using: Categories ║ ║ │Missing assignments: 0 points ║ ║ │ ║ ║ │ ║ ╚<■▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒>╝ F1 Help F4 Save F10 Menu Enter Edit score Alt-X Exit Allison will not be a happy camper! Again, before we quit, we should save our changes. Press ALT-C to pull down the classes menu. Now press S to save your changes. Now you can press ALT-X to quit the program. Saving your changes to disk really isn't enough, however. You should always keep your grades in a regular gradebook, and you should always make a back-up copy of your class files. When the end of the quarter arrives, use the next term command in the classes menu to move into the 2nd quarter. Everything else works exactly the same way. If you need to change a grade from 1st quarter, just use the previous term command, make your changes, and return to the 2nd quarter. You should also try the year summary report. This report prints a summary of student grades for each term of the school year. If you are using quarters, semester grades will also be reported. This concludes our guided tour. I hope you have enough information to begin using Gradebook Manager to record and compute your grades. Remember to press F1 for context sensitive help at any time! 4. Grade computation To better understand how Gradebook Manager computes overall grades, let's look at an example. We'll use three categories, with these weights: Tests 50 Homework 30 Projects 20 These weights represent the contribution of each category to the overall grade. They do not have to be percents, but it is often convenient to think of them in that way. We'll put some assignments in each category for a student: Tests: Chapter 1 Test 20/25 Chapter 2 Test 24/25 Chapter 3 Test 21/25 ---------------------- Totals 65/75 87% Homework: Chapter 1 HW 9/10 Chapter 2 HW 8/10 Chapter 3 HW 10/10 ---------------------- Totals 27/30 90% Projects: Perspective 8/10 Blueprint 9/10 ---------------------- Totals 17/20 85% The overall grade is computed by multiplying each category percent by its weight, adding the results, and dividing by the total of the weights: Tests 87 * 50 = 4350 Homework 90 * 30 = 2700 Projects 85 * 20 = 1700 ------------------------- Totals 8750 / 100 = 88% Letter grades are assignment according to the letter grade cutoffs in use at the time. Gradebook Manager initializes these as follows: A+ = 97% B+ = 87% C+ = 77% D+ = 67% A = 93% B = 83% C = 73% D = 63% A- = 90% B- = 80% C- = 70% D- = 60% You can change these cutoffs to whatever best meets your requirements, using the edit letter grades option in the classes menu. For example, if you do not give out A+ grades, leave that percent blank. Then, no student will ever receive an A+. If you prefer to grade based on total points only, without weighting tests or homework, then choose total points grade computation in the edit class dialog (use the edit grading options command in the classes menu). 5. Details: installation, backups, etc. To install Gradebook Manager on your hard disk: Insert the disk into drive A of your computer Type C: to goto your hard drive Type CD \ to goto the root directory Type MD GRBOOK to create a directory for Gradebook Manager Type A: to goto drive A Type COPY *.* C:\GRBOOK to copy Gradebook Manager to your hard drive Type C: to return to your hard drive Type CD GRBOOK to goto the directory To make a backup copy of the program disk: Insert the program disk into drive A Insert the other disk into drive B If the disk in drive B has not been formatted, you will need to type FORMAT B: before you continue. Type A: to goto drive A Type COPY *.* B: to copy files onto the other disk Gradebook Manager requires MS/DOS version 3.30 or later, and has the following limitations: Maximum number of students 40 Maximum number of assignments 60 (per term) Maximum number of categories 4 Maximum number of terms 4 (uses trimesters or quarters) Minimum memory required 256K RAM