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1991-12-30
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TITLE: Style Sheets and Graphics Files Missing in Notes
PRODUCT: Ami Pro 2.0
DATE: 04-Oct-1991
PROBLEM:
Ami Pro files that are attached to a Lotus Notes memo do not attach the files'
style sheets and imported graphics files.
SOLUTION:
Any type of file can be attached to a Lotus Notes memo. Notes does not
evaluate whether any other files need to accompany an attached file. Since
style sheets and graphics files are sometimes separate files from the Ami Pro
document file, Notes is not aware that the files exist.
There are two solutions to this situation. Solution 1 should be used with Ami
Pro files that have already been created and solution 2 should be used in
creating new Ami Pro files that will be attached to a Notes memo.
SOLUTION 1
1. If the Ami Pro document has a style sheet that is different from all of
the addressee's style sheets and needs to accompany the Ami Pro document,
attach the Ami Pro document file and the style sheet file (will be located
in the default Ami Pro styles directory, usually C:\AMIPRO\STYLES).
2. Instruct the addressee to copy the style sheet file to the default style
sheet directory on the target computer.
3. If the Ami Pro document contains graphic files that were NOT imported into
Ami Pro with the Copy Image option, each of the original graphics files
will also have to be attached to the Notes memo.
a. Since the original paths to the locations of the graphics files will
probably not be present on the addressee's target computer, instruct
the addressee to extract all of the graphics files to one directory on
the computer.
b. The addressee should open the extracted Ami Pro document and move
through the file to access each page containing a graphic image. When
a frame is displayed and the original graphic file can't be located, a
dialog box will appear where the new location can be specified
(directory where graphics files were copied in Step a. above). In some
files, there may be no prompt for a new graphics file location even
though the graphics file is not in the original location. This will be
the case when the graphics files were originally imported with the User
Setup speed option Save for Fast Display is selected. The dialog box
prompting for a new graphics file location will appear when the file is
printed or when an attempt is made to crop the graphic image (double
click in the frame). NOTE: The feature where a new graphics file
location can be specified is available only in release 2.0 of Ami Pro.
If the addressee is using a release prior to 2.0, an error message will
appear if a page is accessed where a graphic file cannot be found, but
there will be no option to specify a new location. In these cases, the
addressee will need to reimport the graphic file.
SOLUTION 2
When possible, follow these steps to create Ami Pro files which will be
attached to Lotus Notes memos. The limitation of importing graphics by the
method described in Step 1 is that the graphic image will be that of the
graphics file at the time of the import. Changes made to the original
graphics files (TIFF, PXC, etc) after being imported into the Ami Pro document
will not be reflected subsequent times the Ami Pro file is opened.
1. When graphic files are imported, select with an X the Copy Image option in
the Import Picture dialog box. This will incorporate information about
the graphics files into the Ami Pro document.
2. When the file is saved, select with an X the Keep format with document
option in the Save As dialog box. This will store formatting information
in the Ami Pro document file so that a separate style sheet file will not
need to be attached to the Notes memo.
Ami Pro documents created by following solution 2 will contain all information
in the Ami Pro document. Attaching such files to a Notes memo will provide
the addressee with a complete Ami Pro file.