Bila Vrana/BILA_VRANA.iso/004A/AATSP14.ZIP/LETTER.TXT

Text File | 1995-10-06 | 20KB | 368 lines

                     Accurate Accounting Time Sheet Plus
                           Program instructions
                            (C) Copyright 1995

       Summary of Main Menu Note: When the Menu is on the screen many
     of the Function Keys have Reserved/Expan., written after them.  These
     are for future files to help manage work.  Two functions (C) & (E)
     are programmable to access your word processor and/or your utility.
     A word processor is not supplied with this program, but a utility is
     if you to wish use it. Note: The Utility Program is for 5.0 DOS or
     higher but will function fine in 3.3 DOS, except for two functions that
     will not work, (T) and (L). You are welcome to use it if you like there
     is no charge for it. Note: only the UTILITY PROGRAM  needs 5.0 DOS or
     higher.  The name of the utility is PUSH BUTTON DOS
       To program (C) or (E) type (@) and follow instructions. The (E)
     Function must be programmed to use the utility supplied with the
     program. Example: (c subdir u) will start the utility supplied with
     the program.   IMPORTANT: Help is always the LETTER (H)

       The proper sequence to follow when starting to use this program
     for the first time is as follows: (1) and (2) How to enter data one
     time only. (3) thru (6) Commands for other file operations.

    (1) -------------------- (B) Employees Name ---------------------

       From the main menu select (B) Employee Name List, type the
     names of your employees press enter, type five characters or less to
     represent their job description or craft.  Note: It is important that
     you place the supervisors name at the top of the list of employees
     they supervise, as the time sheet places a copy of the first name on
     the list at the bottom right corner of the sheet as the supervisor in
     charge.  If you wish to select a different employee as foreman, press
     Function (S) you will then be prompted for a line number, (they are
     numbered 1 thru 10) type one to select a foreman then press enter.
     You need not worry about saving this file when you finish it is
     automatically saved.

    (2) -------------------- (L)  Data  Entry  ----------------------

       IMPORTANT: Master Charge number is five characters or less
     assigned by you, for the purpose controlling man hours charged to
     a project.  Subordinate Charge is five characters or less. It's to
     control smaller jobs within the overall project.
           Here is an example. Master Charge is assigned SM100.  To you
     SM100 can represent all Man hour costs for all Safety Related items.
     Now you assign SM101 to represent the biweekly safety meeting required
     by OSHA.  The next line Assign Master Charge as SM100 and Subordinate
     Charge as SM102 to you it equals man hours used for new employee
     orientation. Example:

                     Mastr Subor Description

                     SM100 SM101 Safety Meeting Weekly

                     SM100 SM102 New Employee Orientation.

     This method will yield the best results, when viewing in the database
     file.  Note: This file saves data when you exit using (X).  But it is
     a good practice to use the save Function when you write data.  Save =
     (S).  Remember, if you use the ESC Key to exit all data written but
     not saved will be lost.  Also you MUST enter .001 Hrs. for N/S or the
     time sheet will not save that line in the export file.

    (3)--------------------- (A)  Time Sheet ------------------------

            From the main menu select
       (A) Function  Time Sheet
       (H) Function  Help.
     The commands for the header area are the first thing you will want to
     address.  They are (L), (N), (D) and  (K).

            Here is a Tip, when you write location of job using the
       (L) Function, type job location <--SPACE--> Shift (Days, Swing or
     Night).
       (D) Function  Use to enter day and date.
         If you are filling in Date and Day always write it in the
     same format.  Examples, 06-23-94 Thursday or 06-24-94 Friday.
       (N) Function, Name of Company.
       (K) Function, if header is complete USE (K). It KEEPS header data.
     If you write data the same each time, the View Function and Sort
     Function will perform perfectly. Note: Case is NOT important.

       PgDn selects the next list of Employee names, when you see the
     list you want Press (S) Function Key.
       (S) Function saves selected employees.
       There are only two commands that are not straight forward and may
     require some explaining.
       (C) Choose Specific
       (A) Add in a name an option under (C).
       (S) Save selected names in time sheet.
       The (C) function is used if you do not wish to save a list
     as shown.

           Example: Press (C) then select Line 1,2,5 and 8 to save. Now
     select (A) to add another name to the list you are asked, (what line to
     add) it to when you answer, select a line not previously selected. If you
     do not the line number chosen with the (A) Function will overwrite
     lines selected with the (C) Function.
       (S) Function  Saves name chosen and/or added.
     Now you see (Command Menu Help Menu) at the bottom of screen.
       (H) Function Help  Now is a good time to mention that any file
     that has help available will respond to the (H) Key.
       (X) or (ESC) to exit all help.

       If you exit help, the commands available (help bar) to assist
     you in making a time sheet is displayed at the top of the screen.
     Arrow up to see the commands bar at the bottom. The number at the top
     left hand side of this file is the file number. There are fifty files
     in the Data List. These are the files you accessed with the (L)
     Function from the main menu. If you recall each file has nine
     lines. Arrow down to read all nine lines.
       Now PgDn the file number at the (top left) changes. When the
     charge line you wish to use is on screen then press function (O).
       (O) Function   Hours press (O) + enter for regular hours, press
     enter. If the employee worked overtime, press (O) again other wise
     press enter a second time. Prompts will appear on screen type
     appropriate line to write, then press enter. If you are going to
     assign the same hours to more than one employee do it now. This
     is accomplished most efficiently with the (A) Function.
       (A) Function  Automatic.  Type line number and press enter.
     If you are assigning the same hours to more than one employee, use
     the automatic function.
       (F) Function Fix an error. IMPORTANT:  If you slip and use a
     charge that is incorrect then (before you do anything else), Press
     Function (F).
       (M) Function  Move a data line to a different employee.
     If you wrote to an incorrect location use (M) Function to Move Line.
     Remember when moving you MUST select the smaller number first.
       Note: To answer a question you will ask sooner or later.  Yes
     you can select any one of the three lines within the blocked area
     of each employee name.  This allows you to charge against three
     different charge numbers.
       (D) Function  This is used to write a new description, if an
     employee performed work different than the current description.
       (X) Function  Exit and save the time sheet.
     Exiting the time sheet you are forced to save.  Here is an example
     name to show you how easy you can make it for yourself. Please use
     the following suggested method.

       The date is 06-23-94 the name of the foreman is Smith J P. The
     name to save to is 0623SJ Press Enter.  If you wish to retrieve the
     time sheet you do not have to search the entire list. Type
     the name and press enter.  Also if John P. Smith has a second time
     sheet with more employees. Save the second to 0624S1. If you wish to
     retrieve it later you already know the na