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FLEXICAL THE FLEXIBLE, COMPACT, COMPLETE ENGAGEMENT CALENDAR, ADDRESS-BOOK WITH MAILING SYSTEM, WITH RUNNER'S AND HIKER'S DIARY AND SUNRISE AND SUNSET CALCULATOR By John Forester Custom Cycle Fitments 726 Madrone Ave Sunnyvale, CA 94086 408-734-9426 Prepared for FlexiCal Version 6.2 Copyright (C) John Forester 1988-1991 FlexiCal Instruction Manual ii TABLE OF CONTENTS INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . 1 EQUIPMENT REQUIRED . . . . . . . . . . . . . . . . . . . . . 4 INSTALLATION . . . . . . . . . . . . . . . . . . . . . . . . 4 Number of Files Allowed . . . . . . . . . . . . . . . . . . . 4 Bugs in DOS 4.0 . . . . . . . . . . . . . . . . . . . . . . . 4 Distributed Files . . . . . . . . . . . . . . . . . . . . . . 5 Extracting the Files . . . . . . . . . . . . . . . . . . . . 5 ENTERING APPLICATION INFORMATION . . . . . . . . . . . . . . 6 STARTING THE ADDRESS-BOOK SYSTEM . . . . . . . . . . . . . . 6 SETTING UP THE ADDRESS-BOOK SYSTEM . . . . . . . . . . . . . 6 SETTING UP YOUR ADDRESS BOOKS . . . . . . . . . . . . . . . . 7 ADDING A NEW ADDRESS BOOK . . . . . . . . . . . . . . . . . . 7 DELETING AN ADDRESS BOOK . . . . . . . . . . . . . . . . . . 7 RENAMING AN ADDRESS BOOK . . . . . . . . . . . . . . . . . . 8 SETTING UP AN INDIVIDUAL ADDRESS BOOK . . . . . . . . . . . . 8 SELECTING THE MAILING LABEL FORMAT . . . . . . . . . . . . . 8 OPERATING THE ADDRESS-BOOK . . . . . . . . . . . . . . . . . 9 ENTERING AND REVISING NAMES . . . . . . . . . . . . . . . . . 9 BUSINESS AND HOME ADDRESSES . . . . . . . . . . . . . . . . 10 ENTERING NOTES FOR SPECIAL SEARCHES . . . . . . . . . . . . 10 PRINTING THE LOGICAL-SEARCH ABBREVIATIONS . . . . . . . . . 11 FlexiCal Instruction Manual iii REVIEW DATE . . . . . . . . . . . . . . . . . . . . . . . . 11 REVISING A PERSONAL OR COMPANY NAME . . . . . . . . . . . . 11 REMOVING DUPLICATE ENTRIES FROM THE LIST . . . . . . . . . 12 DISPLAYING THE LIST . . . . . . . . . . . . . . . . . . . . 12 MAKING SPECIAL SEARCH LISTS, PRINTING LISTS AND ADDRESS BOOKS 12 PREPARING THE LIST . . . . . . . . . . . . . . . . . . . . 12 PREPARING SPECIAL LISTS FOR DISPLAY OR PRINTING . . . . . . 13 TITLING A LIST OF ADDRESSES . . . . . . . . . . . . . . . . 14 PRINTING AN ADDRESS BOOK FROM THE LIST . . . . . . . . . . 15 PRINTING THE 2-COLUMN ADDRESS-BOOK . . . . . . . . . . . . 15 PRINTING THE 3-COLUMN ADDRESS-BOOK . . . . . . . . . . . . 15 PRINTING THE POCKET-SIZED ADDRESS BOOK . . . . . . . . . . 15 PRINTING MAILING LABELS . . . . . . . . . . . . . . . . . . 16 PRINTING FORM LETTERS . . . . . . . . . . . . . . . . . . . 16 SETTING UP YOUR CALENDARS . . . . . . . . . . . . . . . . . 18 ADDING A NEW CALENDAR . . . . . . . . . . . . . . . . . . . 18 DELETING A CALENDAR . . . . . . . . . . . . . . . . . . . . 18 OPERATING THE CALENDAR . . . . . . . . . . . . . . . . . . 19 ADDING A NEW EVENT . . . . . . . . . . . . . . . . . . . . 19 ADDING A SERIES OF EVENTS . . . . . . . . . . . . . . . . . 19 CHANGING AN EVENT, RESCHEDULING AN EVENT . . . . . . . . . 20 ENTERING ANNIVERSARIES . . . . . . . . . . . . . . . . . . 20 DISPLAYING THE CALENDAR . . . . . . . . . . . . . . . . . . 20 FlexiCal Instruction Manual iv PRINTING YOUR CALENDAR OF ENGAGEMENTS . . . . . . . . . . . 20 PRINTING THE ANNUAL CALENDAR . . . . . . . . . . . . . . . 20 PRINTING THE DATEBOOK . . . . . . . . . . . . . . . . . . . 20 DELETING EARLY EVENTS AND CREATING THE JOURNAL . . . . . . 21 DISPLAYING AND PRINTING THE JOURNAL . . . . . . . . . . . . 21 SETTING UP THE RUNNER'S DIARY . . . . . . . . . . . . . . . 21 Changing Sequence . . . . . . . . . . . . . . . . . . . . . 22 Entering . . . . . . . . . . . . . . . . . . . . . . . . . 22 SELECTING THE DATE FORMAT . . . . . . . . . . . . . . . . . 22 SELECTING THE CLIMB EQUIVALENT . . . . . . . . . . . . . . 22 PRINTING RUN REPORT BLANKS . . . . . . . . . . . . . . . . 23 ADDING RUN REPORTS . . . . . . . . . . . . . . . . . . . . 23 DISPLAY OF ONE RUN REPORT . . . . . . . . . . . . . . . . . 23 REPORTS OF . . . . . . . . . . . . . . . . . . . . . . . . 23 REPORT FOR ALL . . . . . . . . . . . . . . . . . . . . . . 23 DELETING A RUN REPORT . . . . . . . . . . . . . . . . . . . 23 FINDING THE DAYLIGHT HOURS . . . . . . . . . . . . . . . . 24 BACKING UP DATA FOR ALL FUNCTIONS . . . . . . . . . . . . . 24 RESTORING LOST DATA . . . . . . . . . . . . . . . . . . . . 25 PROGRAM LANGUAGE . . . . . . . . . . . . . . . . . . . . . 27 COPYRIGHT AND LICENSE TO USE . . . . . . . . . . . . . . . 27 FlexiCal Instruction Manual 1 INTRODUCTION The FlexiCal disk combines two useful desk accessories, a flexible calendar and a complete address-book and mailing system, with a runner's and hiker's diary. FlexiCal tells you your engagements, business or social, with an always up-to-date calendar that doesn't waste space but contains complete descriptions of where to go and what to do. No more cramming small notes into restricted space for any one day while carrying blank spaces for time that has no engagements. FlexiCal lists only your engagements with no waste space, yet each day, hour or minute expands to fit your needs. FlexiCal also automatically creates a Journal of events that have occurred, for your future reference. FlexiNames lists all your contacts. It presents them by personal name, by firm name, by any combination of nine characteristics that you choose, by any combination of descrip- tions that you have entered (for which it uses a powerful logical search procedure), or as a listing of those that you designate. FlexiNames presents these as a screen listing or in printed form. The printed forms are a full-sized, 2-column address book; a full-sized, 3-column, small-print address-book; a pocket-sized small-print, single-column list (if your printer will produce small print); Rolodex cards; as mailing labels in American, British or European formats as appropriate for each address; and as individually addressed letters. Runner's Diary keeps track of your rides and provides both summaries and detailed reports for up to 20 runners for any period of time. Detailed run reports include route description, average time per mile (or kilometer) and an equivalent average time corrected for elevation gain. For example, you can immediately see your runs, their average times and your total miles for any month, or week, or any period that you choose. The same goes for any other runner whose rides you input. The Daylight Program tells you the time of sunrise and sunset for any point that you designate by latitude and longitude (except in the far north above latitude 60), for any date, so that you can plan your rides and whether you need to take a lamp. You give it the date and it returns the daylight times. You may store your own latitude and longitude for ready recall, or you may key in new coordinates at any time without removing the stored ones. FlexiCal Instruction Manual 2 The FlexiCal Calendars are remarkably flexible Engagement and Event Calendars for personal and business use. You always have a clean, up-to-date calendar on your desk or wall or with you when you are away. The calendars don't waste space on empty days and hours but they expand to hold as many events as you choose in any timespan with all the details that you want to enter. Because the calendars are printed on 8-1/2 x 11 paper, the same as the other papers that you carry with you, they don't get lost in the bottom of your file folders or briefcase. The FlexiCal system employs two different types of calendars, the engagement calendar and the annual calendar. The engagement calendar lists only your engagements and important dates in date order, giving the date, time of day and day of the week for each. This tells you when you are engaged or need to do particular things. The annual calendar shows on one page the day of the week for each date in the year, just what you are used to. You use the engagement calendar to tell you what you should do and when to do it. You use both the engagement calendar and the annual calendar when deciding on a new engagement. The annual calendar tells you which days are suitable, the engagement calendar tells you which time is free. When making engagements while away from your office or while your computer is not available, you write a note between other events (FlexiCal leaves a blank line between events for this purpose). Later, you enter the new engagements on the computer, delete those whose time has passed, and print a new engagement calendar. FlexiCal also maintains a list of anniversaries that appear on your schedule one year in advance, each with the appropriate age given. You can mark up the annual calendar as you please, knowing that you can always print a new one whenever you like, for any year. For those who like to use small datebooks to record summaries of their engagements, FlexiCal will print datebooks for any year in two formats, either with 2 months on each 8-1/2 x 11 page or in a booklet that folds to 4-1/4 x 5-1/2 inches. These provide 1-inch squares, marked with date and day of the week, for you to record a summary of each day's engagements. Whenever you delete events whose time has passed, FlexiCal automatically transfers these events to its Journal, which forms a record of what you have done. This Journal may be displayed or printed, and once printed for a permanent record it may be erased. FlexiCal Instruction Manual 3 Calendars may be kept for as many people or purposes as you like. Events are presented on screen and by printout in date order, with the date, day of the week and time of day for each. Each event may have up to 20 lines of description. You may reschedule any event, change its description, or delete it. You can delete all events prior to a particular time, for example yesterday, with one keystroke. That is, all except those events that you have classified as "tasks". These won't be deleted until you delete them as complete. Repetitive events may be entered once and will be repeated for each week, each month, same day of same week of each month, or end of each month, for as long as you designate. Each calendar may use dates in either American (month- day-year) or British (day-month-year) format as you specify, and that can be changed at any time. FlexiNames accepts the following information about each person: courtesy title (Mr., The Hon., etc), first names, last name, position, company name, street address, P.O.box, suburb, city, state, nation, postal code, home phone, work phone and extension, 78 characters of notes, whether the address is a home or business address, the code letter for the address format that is used in the person's home nation, and the categories to which you assign this person. These categories are nine that you have named yourself (for example, Business Associate, Friend, Sailing Associate, Relative, etc). FlexiNames presents the names in two orders: first in order of firm name and second in order of personal name. You may have two entries for those people for whom you sometimes use the firm's address and at other times the home address. If the name is merely of a firm with whom you do business without a personal contact, then you leave the personal names blank and FlexiNames presents that name only on the business list, not on the personal list. FlexiNames presents any selection of the names that you desire. You can select only personal names or only company names. You can select those with any combination of categories or you can go through the list and individually designate those to appear on the next printout. The full-sized address book is 8-1/2 x 11 and is printed in two columns. If your printer will print in condensed type and with narrow line spacing, the pocket-sized address book can be as small as a dollar bill and can be printed on both sides of the paper. You can set up for either of the two common sizes of Rolodex card. FlexiNames uses the common size of mailing label, 3-1/2 x 15/16 (5 lines), and can use it in 1, 2 or 3- wide formats with 10 characters per inch or 1-wide with 12 characters per inch. The form letters may be printed on letterheaded paper or FlexiNames will print your own letterhead in any type font FlexiCal Instruction Manual 4 that your printer can produce. Both the FlexiCal calendar and FlexiNames address-book programs will service many different individual calendars and address books, so you can have different lists for different purposes or for different people. All you have to do is to give them different names when setting up a new calendar or address book. The Calendars and the Address-Books are independent of each other and may be used either individually or in combination. Both the Calendars and the Address-Books are easy to use because everything you need to do is listed on menus. There is one menu for the Calendar but there is one top menu for the Address-Book with two subsidiary menus for preparing the printing lists. You just enter the task letter indicated and FlexiCal Program does the rest. Practically no errors that you might commit will upset the system. EQUIPMENT REQUIRED FlexiCal Program runs on any IBM-PC-compatible computer with at least 384K of memory and a hard disk. All calendars and reports can be printed on an 80-column printer. The pocket-sized address book requires a printer that will print at about 15 characters per inch and, preferably, at a reduced line spacing. The font capability of the printer determines the fanciness of the letterheads of form letters. Printing more than a few mailing labels requires a tractor feed. INSTALLATION Number of Files Allowed FlexiCal Program requires that you tell DOS to increase the number of files that are allowed. In your CONFIG.SYS file enter the line FILES=15. If your CONFIG.SYS already allows more than that, don't reduce the number. Then reboot the computer so that DOS knows the new amount. Consult the DOS manual under Files and Configuration headings if you need more information. Bugs in DOS 4.0 There is a bug in the DOS 4.0 FastOpen command that allows DOS to wipe out all file entries when you have deleted one entry. Don't put that command in your CONFIG.SYS file when you use FlexiCal. FlexiCal Instruction Manual 5 Distributed Files FLEXICAL is distributed in four files: FXC.ZIP Contains the program, the data files, and the manu- al. READFXC.ME Contains the preliminary instructions for prepar- ing new disks and extrac- ting the individual files from the .ZIP file. UZIPFXC.BAT Is the batch file that controls the extraction of the individual files and prompts you to insert the correct disks at the proper times. PKUNZIP.EXE Is the program that ex- tracts the individual files. Extracting the Files Prepare a blank, formatted disk. Label it FlexiCal Manual. Copy the original distribution disk to a working disk and place the original disk in a safe place. In the following instructions, {ABC} means to type the command ABC and then press the Enter key. FlexiCal is not suited for use on computers with only two 360K floppy drives, because the program exceeds 360K in size. However, it does not require as much memory as the size of its program because it accepts the program in smaller units. Hard disk users prepare a directory for FlexiCal and copy the working disk {COPY *.*} into that directory. Make that directory the current directory. Then {UZIPFXC}. Then follow the instruc- tions on the screen to insert the FlexiCal Manual disk at the proper time. After extracting the files, print out this manual by inserting the Manual disk and {TYPE FLEXICAL.DOC > PRN}. Naturally, the above instructions are in the READFXC.ME file that you can read before printing out this manual. FlexiCal Instruction Manual 6 ENTERING APPLICATION INFORMATION The main menu contains the choice to enter and display application information or notes. This provides one screen for your own notes about how you use this program. You will probably find it useful to record the particular printer settings, fonts to be loaded, and such information on this screen. You may also record the full names and abbreviations of the various organiza- tions whose files are managed by the program. Each line of the screen is independent of the others. STARTING THE ADDRESS-BOOK SYSTEM Is is easier to start the Address-Book system before starting the Calendar system because the setting-up the Address-Book also sets some of the Calendar functions. SETTING UP THE ADDRESS-BOOK SYSTEM In setting up the address-book system you enter the informa- tion that controls the printer when printing the different kinds of address books and mailing labels. From the FlexiCal Menu Select "S Set Up Address-Book System." The first screen asks you whether your printer is hand fed with individual sheets, whether you want to print the pocket-sized address book on both sides of the paper, the number of text lines per page for the pocket-sized book, the characters per inch for printing mailing labels and Rolodex cards (10 or 12 only), and whether you will use the printer to print the letterheads for form letters. Don't worry about being specific at the start; these can all be changed later as you try the operations. The next screen asks you to enter the printer control codes for printing each kind of document. If you enter nothing on all lines, your printer will continue to print in its normal manner. This is what you do if your printer prints in only one manner. If your printer can print with several fonts and several characters per inch, you can enter control codes to make it print as you want. If you enter something on any line, your printer will print that document as you specify and will continue printing in that manner until you reset it. If you enter the proper codes under Regular Printing, FlexiNames will reset your printer after each different kind of printing is complete. Each make of printer has its own instruction codes, but generally each instruction is preceded by the ASCII code 27, the escape code. Therefore these are called escape-code sequences. Consult you printer manual to find the code sequences that you need. Convert these codes to their ASCII code numbers (like 27 for Escape, 67 for C). For each FlexiCal Instruction Manual 7 type of document you probably need to specify the font to be used, the characters per inch, the line spacing and the form length, at least where these differ from your normal. For Regular Printing you need to specify either the reset code that resets your printer to normal, or the full sequence of codes that will return to normal all the characteristics that you might have changed for any document. You enter these into the illuminated box for each document as numbers (not individual digits) separated by single spaces. Like so: 27 63 97 27 70 54 54. Then <enter>. SETTING UP YOUR ADDRESS BOOKS After setting the Address-Book and Calendar system, move to the Address Book Menu. The distribution disk contains one address-book, the MTBOOK, "empty book". The system always has to have at least one address-book in it, but you can delete the MTBOOK once you have added your own. When there is only one address-book, Address-Book always goes directly to it. When there are several, Address-Book starts by showing you the list so you can select the one you want. To start your first address book, select the Address-Book from the FlexiCalNames Main Menu. Then select "J Change The List Of Address Books." Then follow the instructions below for adding a new address book. ADDING A NEW ADDRESS BOOK From FlexiNames Main Menu select "J Change The List Of Address Books." Then select A for Adding. For Short Name select some easy-to-remember and easy-to-type set of letters, such as your initials or the initials of the organization, because this is how you will open this address-book. For Name enter the name you want. This name will appear at the top of all screens and printouts. You next have six characters for a file name. Enter a File Name that will remind you of what that file is when you next look at the directory. Naturally, use a name that is different from that of any other calendar or address book. Don't worry about remembering it; the only one that you ought to remember is the initial short-name and even then FlexiNames will show it to you if you forget. Now that you have created a new address book, you may select it from the main menu by selecting "I Select Address Book" and then keying in its short name. DELETING AN ADDRESS BOOK You may delete any address book that is not the currently open address book. From the main menu select "J Change List of Address Books" and then select Delete. Key in the short name of FlexiCal Instruction Manual 8 the address-book that you wish to delete. Since one address book must always be open and you cannot delete the open address book you always have one address book on the list. If you use only one address book but want to delete it, create an empty address book (call it MTBOOK if you like) select it, and then delete your own address book. RENAMING AN ADDRESS BOOK You may rename any address-book by selecting Rename. This allows you to rename its Short Name, the Name, and the File Name. Just like the deletion function, you cannot rename the current address-book. SETTING UP AN INDIVIDUAL ADDRESS BOOK Each individual address book has its own set of categories and its own letterhead for form letters. Once you have set up an address book, select from the FlexiNames menu "K Change Categories and Letterhead". The first screen will ask you to name as many as you wish of the nine categories A through I. These are search categories: they enable you to find quickly and to list those people or firms with any combination of characteristics. So think how you will use this address book and decide on the appropriate names for the characteristics for which you might want to search or to list. Be careful; while you can change the names of the characteristics at any time, you must then go through all the names with the former characteristics and reclassify them to the newer characteristics. The second screen asks for the printer control codes and the text for each of six lines of letterhead for form letters. If you don't want your printer to produce fancy letterheads for form letters, you may leave this screen blank. Otherwise, enter into the upper of each pair of lines the appropriate printer control codes, determined in the same way as you used when initially setting up the address-book system. Into the lower of each pair enter the text, spaced appropriately to get it centered if that is what you want. It may take several tries to get the letterhead as you desire it, so make trial runs with just one at a time until you get it correct. SELECTING THE MAILING LABEL FORMAT You have four choices of label format. FlexiCalNames uses the common 5-line label that is 3-1/2 x 15/16 inches in size. You can print with 12 characters per inch, 40 characters per line, on label stock that is one label wide. You can print with 10 characters per inch, 35 characters per line, on label stock that FlexiCal Instruction Manual 9 is 1-wide, 2-wide, or 3-wide. The label format files are the .LBL files on the FlexiCalNames data disk. LAB112.LBL is for 1-wide, 12 chars/inch, LAB110.LBL is for 1-wide, 10 char/inch, LAB210.LBL is for 2-wide, 10 chars/inch, and LAB310.LBL is for 3-wide, 10 chars/inch. Copy the format that you wish to use to the file ADDLAB.LBL. OPERATING THE ADDRESS-BOOK Operating FlexiNames is straightforward. If you have set up only one address book, commanding FlexiNames moves you directly to that one. If you have set up several, commanding FlexiNames moves you to a screen from which you select the one that you desire. From the main menu you can select: Jim Smith's ADDRESS BOOK MAIN MENU A Enter New Names and Addresses B Revise A Name or Address C Delete A Name D Display the Name and Address List E Check List For Duplicates F Display the Category List G Do Any Search or Printing List Operation H Do Any Printing Operation I Select the Address Book J Change the List of Address Books K Change Categories and Letterhead for Address Book L Back-Up This Address-Book Data X Exit Address Book System ENTERING AND REVISING NAMES The operations from the main menu are straightforward. When entering a new name or revising an old one, any entry except the format for the address may be left blank. The format for the address must be entered as either A (American), B (British), E (European) or J (Japanese). You will probably find it easiest if you leave blank the entry for your own nation, because in most nations you use a national name only for foreign letters. If you sometimes use your national name and sometimes don't, when you print mailing labels in postal code order you will have two groups of mailing labels for your own nation: one for the blank entry, one for the named entry. FlexiCal Instruction Manual 10 BUSINESS AND HOME ADDRESSES FlexiNames produces two alphabetical address books, one for personal names and one for business names. The logic for deciding how an entry shall be listed is controlled by three logical items that you control. The first is whether there is a name in the company field. If there is no company name it isn't can't be a business entry. If there is a company name it will be listed in the business book. If there is no personal name, it won't be listed in the personal book. However, you may list both a personal name and a company name under different circumstances. The address may be a home address. You can so indicate by entering Y for Home Address on the data entry screen. Then the phrase Home Address will appear with the listing. If you enter N, the phrase Business Address will appear, so you can tell these apart. Your relationship to the person may also influence your decision about which book his/her name appears in. If the person is only a functionary at that business, and you will deal with whomever handles your transaction, then you enter N for Personal List and the entry will not appear on the personal list, only on the business listing. Then you have a name reference if you look up the business, but you don't expect to look up the entry by that person's name. If you are friends with the person, but may be interested in looking up his business address, then you should enter Y for Personal List. Then the entry will appear both in the personal book, alphabetized by the person's name, and in the business list, alphabetized by the company's name. ENTERING NOTES FOR SPECIAL SEARCHES FlexiNames has a very powerful searching function that enables you to compile special lists of people or firms with particular combinations of characteristics. You need to describe each characteristic which you think is significant about the person or firm with an abbreviation. If your interests are transportation you might use 'rr' for railroad personnel or firms, 'at' for air transport, 'mt' for motor truck, 'ss' for ocean steamships. If your interests are artistic, you might use 'paint', 'sculpt', 'phot', 'dance' as descriptors. If you have both interests, you can use all of these and more as well. Use abbreviations because you have only 78 characters available per name, but you can create a new abbreviation at any time because there is no fixed list of them. Each abbreviation must be separated from other text and other abbreviations by the separating symbol. This is a symbol that you will use only for this purpose. You want any typed character that does not apply to your interests and is easy to type. Many people use the semicolon, but you can use any other FlexiCal Instruction Manual 11 except the logical symbols that follow: ( ) ^ + !. These are used to describe the logic of the search. When you enter the abbreviations that apply to one person or firm, be sure to start with the separating symbol, insert the separating symbol between each abbreviation, and end with the separating symbol. Thus, if you want to describe a person as employed in railroading and with photography as a hobby, you would enter ;rr;phot;. You use the separating symbol because if you didn't you would have rrphot. Then, if you had used 'rp' for reporter and then searched for all 'rp', rrphot would be caught because 'rp' appears in it, even though you hadn't intended to describe this person as a reporter. You may also use the Notes field to enter any notes that you think useful, even though you may never plan to use those notes for searching. For example, you may enter the spouse's name, just so that you can refer to it, even though it is unlikely that you would ever want to search your list for all persons with a spouse named Jerry. PRINTING THE LOGICAL-SEARCH ABBREVIATIONS The logical search procedure requires that you always enter a characteristic with the same abbreviation. To help you do this, Address-Book sorts into alphabetical order all the abbreviations that appear in each address book and prints them out. From the Print Menu select 'H Print List of Logical-Search Phrases'. You should keep a copy of this printout for reference when entering new names and for reference when desiring to make a search. You can also use this list to correct misspelled or non-standard abbreviations. REVIEW DATE Whenever you enter a new name or revise data for a name, FlexiNames enters today's date into that record. This tells you how old the information is. Of course, your computer has to have the correct date in its operating data. REVISING A PERSONAL OR COMPANY NAME When you are intending to revise or delete a name, Address- Book asks you whether you want to search for the name by person or by company. You then enter the name (or just the first letters of it, or just the letter A to reach the start of the list), and the first entry that matches your input appears on the screen. If there is no matching entry, the first entry after the name that you entered appears. You may then scroll through the list with the UP and DOWN Arrows until you find the proper entry. Then pressing HOME will start the operation on the entry that's shown FlexiCal Instruction Manual 12 on the screen. Pressing END will terminate the scrolling without starting to revise or delete. REMOVING DUPLICATE ENTRIES FROM THE LIST You may have both deliberate and inadvertent duplicate entries in the list. A deliberate personal duplicate is when you want to send one person more than one copy of your newsletter, or when one person has both a normal and a summer address. A deliberate company duplicate is when you have separate entries for each person whom you contact, or when one company has branch offices. An inadvertent duplicate is one that you don't want. Since Address-Book can't know your intention, Address-Book presents each series of duplicate personal names and duplicate company names to you so that you may decide whether to keep all entries of a series or delete one (or more) of them. To check all duplicate entries, select 'E Check List For Duplicates' from the Main Menu. Address-Book will first check the entire list for duplicate personal names, then for duplicate company names. Whenever a duplication is detected, Address-Book will present the two entries on one screen for your consideration. The screen also bears instructions about the operations directed by the keys. Home deletes the upper entry, End deletes the lower entry (in each case requiring confirmation before making the deletion), the Up Arrow and Down Arrow keys scroll the list, Page Down continues the search to the next duplication, and Escape returns you to the main menu. DISPLAYING THE LIST To display the list of names and addresses, select 'D Display the Name and Address List' from the Main Menu. Then Address-Book will ask you whether you want the entire personal list, the entire business list, just certain categories, or to search for just one person or company. Whether you start with an entire list or start with one person or company, you may then scroll up and down through the entire list by using the UP and DOWN Arrows. If you ask for only particular categories, you are then asked whether the list should display all entries with any one of the categories that you input, or only those entries with all of the categories that you input. Whenever categories are selected, only those entries meeting the requirements will appear on the screen. MAKING SPECIAL SEARCH LISTS, PRINTING LISTS AND ADDRESS BOOKS PREPARING THE LIST To print or display an address book or list, you must first make the proper list. From the main menu select "G Do Any FlexiCal Instruction Manual 13 Search Or Printing List Operation" which gets you to the printing menu. This menu looks like this: MAKE PRINT OR SEARCH LIST FROM Jim Smith's ADDRESS-BOOK A Clear Existing Print or Search List B Prepare To Print All Names and Addresses C Prepare List By Particular Categories D Designate Particular Persons E Remove Particular Persons F Prepare List By Notes Phrases G Display Printing List H Change Heading of Printing List X Return To Printing Menu First clear the list by selecting "A Clear The Printing List". Then make your new list. PREPARING SPECIAL LISTS FOR DISPLAY OR PRINTING FlexiNames has very powerful features for selecting particular names for display and printing. You can select the entire list, as for an address book. You can select those names that have any combination of the categories on the formal list. You may designate particular persons. When a list has been prepared by any means, you may remove particular persons from that list. Lastly, you may select those persons or firms that have any logical combination of the descriptors that you have entered as Notes. To make a display or print list, from the Main Menu select 'G Do Any Search Or Printing List Operation'. When you choose to designate each person, you scroll through the list. Pressing the Home key puts that name on the printing list and displays the next name, while pressing either the Up or the Down Arrow scrolls you through the list without accepting any name. The End key terminates the list. At any time during preparation of the list you may switch to viewing the printing list with "G Display Printing List." You may also verify whether any particular person is on the printing list by displaying that person's record from the Main Menu. If Next Mail is listed as T, the person's name is on the printing list. If you find that a name is on the list whom you want to delete, you may select "E FlexiCal Instruction Manual 14 Remove Particular Persons" to delete that person. Most of the choices are self-explanatory, but two need some explanation. When you ask for a search by categories the screen asks you whether you want Only One Category, Any One Of The Chosen Categories, or Must Be In All Of The Chosen Categories? If you choose Any One and then enter the categories of photographers and members, the list will contain all the members and all the photographers, even though they may not be members. If you choose Must Be In All and then enter photographers and members, the list will contain only those members who are also photographers. Searching the Notes for particular combinations can be very simple or quite complex. You can use the logical symbols + for AND, ^ for OR, ! for NOT, and the grouping symbols ( and ). Suppose that you have used 'rp' to describe reporters and that your separating symbol is ';'. To select all reporters you merely enter ;rp; . If you want to select those reporters who work for magazines, for which you use 'mag', you enter ;rp; + ;mag; . Suppose instead you want to select all print reporters without selecting radio, 'rad', or television, 'tv', reporters. Then you would enter (;rp; + ! ;rad;) + (;rp; + ! ;tv;) . If you wanted to select only television or radio reporters, then you would enter (;rp; + ;rad;) ^ (;rp; + ;tv;) . Once you have entered the search instruction, FlexiNames runs through the entire list of names, selecting each of those that agrees with the instruction. Complicated instructions take longer than simple ones. TITLING A LIST OF ADDRESSES Each printed address book has two titles. The first is the title of the complete list of names and addresses, for instance your own name (for your personal list) or the name of the organization. The second title is composed by you to describe the selection that you have made from the complete list: for example, the list of friends who also participate in some sport or the list of committee chairpersons. You compose the second title by selecting from the Make Printing List menu the option "H Change Heading of Printing List." This heading remains in effect until you change it and it always appears. If you don't want a second title, then delete all the characters or enter spaces. When all the names that you want printed are listed on the Printing List, then return to the Main Menu and select 'H Do Any Printing Operation." The Printing Menu looks like this: FlexiCal Instruction Manual 15 Jim Smith's ADDRESS-BOOK PRINTING A Print 2-Column Address Book With Normal Print B Print 3-Column Address Book With Small Print C Print Pocket-Sized Address Book D Print Rolodex Cards From List E Prepare Mailing Label File From Print List F Print Mailing Labels From Mailing Label File G Print Form Letters With Names From Mailing File H Print List of Logical-Search Phrases X Return To Main Menu PRINTING AN ADDRESS BOOK FROM THE LIST To print an address book, a specially-selected list or an index card list after you have made a print list, load the appropriate paper into the printer and select the type of printing that you desire. If you have not made a list you will be told to make a new list. PRINTING THE 2-COLUMN ADDRESS-BOOK The 2-column address book can be printed with either 10 or 12 characters per inch at 6 lines per inch. Since the computer has to layout the entire page before printing the top line, there is a short delay between pages. PRINTING THE 3-COLUMN ADDRESS-BOOK The 3-column address-book requires only half the pages of the 2-column address-book if your printer can print at 15 characters per inch and 10 lines per inch. The 3 columns require 120 characters, which equals 8 inches when printing at 15 cpi. Don't use this format unless your printer can print at least 120 columns in the size of type that you are using, and you have wide enough paper. You will have to set both the printer codes for the font and line spacing and also the lines per page in the setup operation. PRINTING THE POCKET-SIZED ADDRESS BOOK For the pocket-sized address book you set the printer to print in its smallest font and with the narrowest line spacing that is legible. Don't change the form length, which remains the length of the paper sheets that you use (normally 11"). Start by printing on only one side of the paper and with few lines per page, say 40 (both selectable during the setup operation). Then print a short list of names, sufficient for two or three pages. You will see that the pages may be cut to size, both narrower and FlexiCal Instruction Manual 16 shorter. Reset the number of text lines per page so that you can cut the pages to the length that you want. If you really want the minimum-sized book you can choose to print on both sides. This requires that you handfeed individual sheets. Reset to print on both sides. First cut the sheets to the correct width, then feed them through first on one side then on the other. Finally, cut them to proper length. You may punch them for a small binder or staple them together. PRINTING MAILING LABELS For printing mailing labels or form letters you must prepare a mailing label file from the print list. Before you do, be sure that you have selected the proper characters per inch and copied the proper address label file according to the instructions under Setup. Then select "E Prepare Mailing Label File From Print List". You will be asked whether you want the labels printed in name alphabetical order or in postal code order. If in postal code order, they will come out in alphabetical order of nations and within each nation in order of postal code. Then load the label stock into the printer and select "F Print Mailing Labels From Mailing Label File." Address-Book will print sample labels until you get the stock properly aligned, then will print the labels. PRINTING FORM LETTERS Form letters are individually-addressed letters. You must first prepare a master letter that specifies the location of the date, the recipient's title and name, and the four lines of address. The form letter codes are as follows: ^1 Recipient's title and name ^2 First line of address ^3 Second line of address ^4 Third Line of address ^5 Fourth line of address ^6 Date of letter ^0 End of page for letters with more than one page Word processors normally insert non-standard invisible codes into their files to tell that particular word processor how to display and print that document. Since these are non-standard, FlexiNames, like other programs, can't understand them. Therefore, most word processors have a text-only or non-document mode that produces files that have only the standard ASCII characters: the printable characters plus space, carriage return and linespace. (You can print this instruction manual directly on FlexiCal Instruction Manual 17 your printer because it is transmitted to you in the straight- ASCII mode.) Prepare your letter with your word processor. Where you want the date, type in ^6; where you want the recipient's title and name, type in ^1. If any addresses in your print list require five lines for the name and address, type in all the codes from ^2 to ^5, one beneath the other, in the place for the address. Here's a sample form letter: ^6 ^1 ^2 ^3 ^4 ^5 Dear ^1: This is a test letter to illustrate the form letter system. Read it with the interest that it deserves. Yours truly, etc., etc. Prepare your form letter with your word processor as in the above example and then convert it into a straight-ASCII or non- document file. Then copy that straight-ASCII file into the directory that contains the Address-Book under the file name of LETTER.TXT. Address-Book will print a letter for each name and address in its mailfile, using either name alphabetical or postal code order, as you specified when making the list. You have the option of either using preprinted letterhead paper or of having the printer print a letterhead at the top of each sheet. The letterhead is set up from the main menu with the "H Change Categories and Letterhead" option. Each different address-book has its own letterhead, so that you can have one for business and another for personal use if you keep the names in separate address books. You can then print mailing labels for the letters from the same list. FlexiCal Instruction Manual 18 SETTING UP YOUR CALENDARS The distribution disk has one calendar on it, MTCAL, the Empty Calendar. To start your first calendar, select the Calendar from the FlexiCal Program Menu. Then select "J Change The List Of Calendars." Then follow the instructions below for adding a new calendar. FlexiCal will print the calendars and the datebooks in different fonts if your printer has that capability. The date book is best printed on 8.5 inch wide paper with 10 characters per inch, but the calendars may be printed in any pitch. You enter the appropriate printer control codes through the "I Set Up The Calendar and Address-Book Systems" option from the Address-Book's Main Menu. Read the section on setting up the Address-Book for instructions on how to enter printer control codes. ADDING A NEW CALENDAR From the Calendar Main Menu select "J Change The List Of Calendars." Then select A for Adding. For Short Name select some easy-to-remember and easy-to-type set of letters, such as your initials, because this is how you will open this calendar. For Name enter any name that you like. This name will appear at the top of all screens and printouts. You next have six characters for a file name. Enter a name that will remind you of what that file is when you next look at the directory. Naturally, use a name that is different from that of any other calendar or address book. Don't worry about remembering it; the only one that you ought to remember is the initial set of initials, and even then FlexiCal will show it to you if you forget. If you prefer to see your dates as Month-Day-Year, enter A for American dates. If you prefer Day-Month-Year, enter B for British. Now that you have created a new calendar, you may select it from the main menu by selecting "I Choose A New Calendar" and then keying in its short name. DELETING A CALENDAR You may delete any calendar that is not the currently open calendar. Once you have started and selected your own calendar you may delete the MTCal. From the main menu select "J Change List of Calendars" and then select Delete. Key in the short name of the calendar that you wish to delete. Since one calendar must always be open and you cannot delete the open calendar, you always have one calendar on the list. If you use only one calendar but want to delete it, create an empty calendar (call it MTCAL if you like) select it, and then delete your own calendar. FlexiCal Instruction Manual 19 OPERATING THE CALENDAR Operating the Calendar is straightforward. If you have made only one calendar, commanding the Calendar moves you directly to your own calendar. If you have made more than one calendar, commanding the Calendar lists the calendars that you have made, from which you select the one that you want. From the Calendar Menu you can select: CALENDAR FOR Jim Smith A Display Calendar J Print Past Events Journal B Add New Event K Empty Past Events Journal C Add Series of Events L Choose New Calendar D Delete Event M Change List of Calendars E Change Event N Print Annual Calendar F Reschedule Event O Print Datebook for Year G Print Calendar P Anniversary Information H Delete Early Events Q Back-Up This Calendar I Display Past Events Journal X Exit Calendar Menu ADDING A NEW EVENT When entering a new event you enter the date, the time of day, and the description. For events that have no time of day, such as a birthday, enter 0 hours and 0 minutes and FlexiCal won't print a time of day. The question "Delete When Time Past?" differenti- ates between events and tasks. Events (like "John's Birthday") will be deleted whenever you command "Delete Early Events" and they are earlier than the given date. Tasks (like "Pay Taxes") won't be automatically deleted until you either individually delete them or reclassify them as events. When their dates have passed, they stay at the top of the calendar to remind you to do them, until you individually delete them. When you close the description by <Enter> or by filling the illuminated box, FlexiCal asks you whether you need more space. If you do, another line for description is added. You can use up to 20 lines of description. ADDING A SERIES OF EVENTS Adding a series of events is the same as adding one new one, except that you have only one line of description and you are asked which repetition cycle you desire and for how long. The repetition cycles are weekly, same date of each month, same day FlexiCal Instruction Manual 20 of same week for each month, or last day of each month. New entries are added to cover the time-span until the date that you give. No further events are added. To extend the series you have to enter the first event of the new series. CHANGING AN EVENT, RESCHEDULING AN EVENT When changing any information about an engagement that was previously entered, you don't have to enter the date and time accurately. FlexiCal seeks out the first event after the date and time that you enter, and then asks whether this the proper event to change. If it is not, it will show you the next event and the next until you command either to make the change or to exit. ENTERING ANNIVERSARIES Selecting "M Anniversary Information" from the Main Menu gives you the choice of adding or deleting an anniversary or viewing the file of anniversaries. When adding an anniversary you enter the original date of the series (for a birthday, the date of birth) and the description. When you next start the Calendar program the latest appearances of that anniversary will appear on your schedule. Probably one will be earlier in the current year and one in next year. The one that is earlier will disappear when you delete early events. From then on until you delete that anniversary record, it will appear, giving the proper age, one year before its date. DISPLAYING THE CALENDAR When displaying the calendar you will be shown the earliest date to start but you may enter a later date if you desire. The screen will show about 10 events at a time, and you key in Y or N to ask for more and to terminate the display. PRINTING YOUR CALENDAR OF ENGAGEMENTS Just be sure that the printer has paper and is Selected (On- Line) when you command the print. PRINTING THE ANNUAL CALENDAR Just be sure that the printer has paper and is Selected (On- line) when you command the print. The screen will ask you to enter the year for the calendar in four digits. PRINTING THE DATEBOOK Just be sure that the printer has paper and is Selected (On- line) when you command the print. There are two formats for the datebook. The screen will ask you to input the year in four FlexiCal Instruction Manual 21 digits and to say whether you wish the plain or folded datebook. The plain or unfolded format prints a pair of months on each sheet of paper and can be done either with continuous paper or with handfed sheets. The folded format datebook can only be printed with handfed sheets because it prints on both sides of the sheets to save bulk. Have a sheet in the printer when starting. As each sheet is printed, the screen will tell you whether to turn that sheet and reinsert it, just as if you were typing on the back of the sheet, or to insert a new sheet. Once the sheets are printed, fold them horizontally in half and cut along the fold with a knife, letter opener or scissors. Assemble the sheets with the cover first and the months in order. Staple close to the left-hand edge and fold the booklet in half. DELETING EARLY EVENTS AND CREATING THE JOURNAL Whenever more events have passed than you wish to see displayed, you may delete all events before the date and time which you specify. FlexiCal does check the current date in the computer (you have to keep that accurate) so that it will not delete any events after yesterday. As these events are being deleted, FlexiCal transfers them to the Journal to form a record of what you have done (or at least, have intended to do). DISPLAYING AND PRINTING THE JOURNAL The Journal is displayed and printed in the same format as the Calendar; you just make the appropriate selections from the Calendar Menu. The Journal accumulates events just as long as you want it to. It might get quite long if you have a busy schedule. At appropriate times, once a week, month or quarter, print out the entire Journal for your permanent record and then empty it by selecting "K Empty Past Events Journal'. SETTING UP THE RUNNER'S DIARY You must enter some data on runners before recording any runs. When first started, selecting "A Screen Summary Report of Runners" will display 20 lines empty of data. Each one of those lines can hold the summary data for one runner. The run recording operation won't accept data unless the runner has previously been listed on a summary line. So you must first list yourself. From the menu select "H Change List of Runners." The screen shows the 20 lines with the selection menu of C to Change position, A to Add Data, D to Delete Data, and X to Exit. FlexiCal Instruction Manual 22 Changing Sequence The number at the left margin is a sequence number. You will always have 20 lines, but you may number the lines from 1 to 99. This enables you to shift the sequence of the lines through the "C Change Position" selection so the information will appear in any sequence that you desire. If you inadvertently give a duplicate number, you will see two entries of the same number and you can separate them by renumbering the first one. Entering Runners By selecting A for Adding New Data and then the desired line number, you can enter each runner for which you want reports. When you enter run reports, you will name the runner with these two-character names, so make these easy to remember. All letters will be converted to upper case for ease of entry. The short name is short so that it can appear in the body of reports, while the full name will appear at summaries. SELECTING THE DATE FORMAT As with the Calendar, you can select the format for entry and display of dates. From the menu select "J--Select Date Format and Climb Equivalent" and enter either A for American or B for British date format. Then enter either E for English measurements (miles and feet) or M for Metric measurements (kilometers and meters). Selecting the measurement unit changes only the labels attached to the numbers for display or printout, not the numbers themselves. Therefore, you should not change from one system to the other while you have data in the files. SELECTING THE CLIMB EQUIVALENT The Climb Equivalent is the amount of elevation gain that is approximately equal to a mile (or kilometer) on the level. The stronger you are and the harder you run, the less the effect of hills so you can climb more for the same effort as running a mile on the level. Conversely, the slower that you normally run the harder the hills feel. For runners, approximately 300 to 500 feet of elevation gain are approximately equal in effort to a mile on the level. When using the metric system 50 to 100 meters of elevation gain are approximately equal to a kilometer on the level. For hikers, the Climb Equivalent may be as high as 1000 feet for a mile or 200 meters for a kilometer. Choose the value that suits your style. From the menu select "J Select Date Format, Climb Equivalent and Miles-or-Kilometers" and enter the Climb Equivalent that suits your style. FlexiCal Instruction Manual 23 PRINTING RUN REPORT BLANKS The Run Report Blank Forms allow you to write down your run reports whenever you return from a run, so you can enter them into the computer later in a bunch. Selecting from the menu "I-- Print Diary Blank Forms" starts the printer printing blank forms. Each page holds 14 reports, so just print a few pages at a time. ADDING RUN REPORTS When adding a run report you key in the date, the miles, the runner and description. You may also key in the time and the elevation gain. If the runner has not been listed on the summary screen you will be asked to enter that information and reenter the run information. When you finish one line of description you will be asked if you meed more. You have about 20 lines available. Entering a run report automatically adds the miles and increases the number of rune for the runner on the summary screen. DISPLAY OF ONE RUN REPORT Whenever any run is displayed on the screen or printed on a report it will show the date, the miles, the runner and the description of the ride. If you have entered the time, you will be given the average speed. If you have keyed in both time and elevation gain you will also be given an equivalent flat-land speed as corrected for the elevation gain. REPORTS OF RUNS Both the screen and the printed report for one runner follow the same format. You are asked for the two-character abbreviation of the runner and the starting and ending dates. The report will show, either on the screen or on the printout, all the runs for that runner between those dates, and will finish with the total rides, total miles, average miles per ride and total elevation gain for that period. REPORT FOR ALL RUNNERS The printed report for all runners covers all runners for the total time of the active file. The first page is a duplicate of the screen summary. Then follow reports for each runner with totals at its close. DELETING A RUN REPORT When preparing to delete a run report you don't have to be FlexiCal Instruction Manual 24 accurate about the date. FlexiCal will display the next run after the date that you give, and will ask if this is the run to be deleted. If it isn't, you may see the next run and the next, until you find the one to be deleted or realize that it isn't there. FINDING THE DAYLIGHT HOURS You enter the latitude and longitude of your location and its time zone relative to Universal Mean Time (Greenwich or London time). Latitude and longitude are given in atlasses and gazet- teers; you need know these only to a half or quarter of a degree. For the United States, Eastern Time is -5 hours, Central Time is -6 hours, Mountain Time is -7 hours, and Pacific Time is -8 hours. For other places, time zones are usually in terms of hours, but a few are in terms of half hours. The progam will convert any time you give it to the nearest hour or half hour. You will also need to know whether summer time is in effect, and whether it is 1 hour or (unusually) 2 hours. From the Main Menu select "S Sunrise and Sunset Calculator." Then select N for a New Location, and you will be asked to key in the latitude, longitude, time zone and the amount of summer time. You may save this information if you wish. Then you key in the month and day and the program replies with the times of sunrise and sunset. You may repeat giving dates for this location as long as you wish, or you many change to another location. The sunrise and sunset times are calculated for an average year. However, years differ slightly because of the succession of regular and leap years that keeps the calendar correct. These differences and others may produce errors of two or three minutes on any day. BACKING UP DATA FOR ALL FUNCTIONS Backing-up data means to copy your data to a floppy disk and storing that disk in a safe place so that you have two copies. With a dual-floppy system you merely diskcopy or copy *.* the data disk to another disk. With a hard-disk system you use the backup funtions from the menus. There are two levels of backup. If you backup from the FlexiCal menu you will copy all the data for all the calendars, all the address-books and all the runs. If you backup from the Address-Book, Calendar or Running menus you will copy only the data for that particular Address-Book or Calendar, or all the Running data. You do whichever best suits your purpose. FlexiCal Instruction Manual 25 RESTORING LOST DATA If you use a hard disk that crashes and destroys data, you may restore your data to the last backup. On the new hard disk, set up the same directory as you had before for FlexiCal. Then copy the program and initial files from the original program disk. Then list the files that are on the Backup disk. The names of these files will tell you the names of the calendars and address- books that you had. Call up the FlexiCal program and add the names of the calendars and address-books just as if you were starting afresh. This gets them listed in the AddBooks and Cals files. Then Restore from the Backup disk to the FlexiCal directory. This will replace the blank files with files that contain the data from the last backup. FlexiCal Instruction Manual 26 LIST OF FILES FXC.EXE This is the FlexiCal program. ANNSTRUC .DBFADDBOOKS.DBF BKSTRUC .DBFCALENDAR.DBF CALS .DBFCALSTRUC.DBF MAILFILE .DBFPHRASES .DBF XZRUNS .DBFXZRUNSUM.DBF *.DBF files contain the data for the system. Some are the models from which the calendar and address book files are produced. MAILDEX .NTXPHDEX.NTX XZPERSDX .NTXXZRUNRDX .NTX XZRUNDEX .NTX XZSUMRDX .NTX *.NTX files control the sequence in which the individual items of data are displayed and printed. ADDMEM .MEMMEMSTRUC .MEM MEMINST .MEMXZRUNMEM .MEM XZSUNMEM .MEM *.MEM files contain the setup and printing instructions for the address books and runner's diary and the saved position for the sunset calculations. ADDLAB .LBLLAB110.LBL LAB112 .LBLLAB210.LBL LAB310 .LBL *.LBL files are the formats for the various mailing label stock patterns and printing characters per inch. ADDLAB.LBL is the one that is in use. To change the format, copy the appropriate one of the others to ADDLAB.LBL. LETTER .TXT is a sample form letter. FLEXICAL .DOC is this instruction manual FlexiCal Instruction Manual 27 XXXXXX .DBFXXXXXXDX.NTX XXXXXXAN .DBFXXXXXXAX.NTX XXXXXXJN .DBFXXXXXXJX.NTX FlexiCal produces this set of new files for each individual calendar. The XXXXXXs represent the file names that you provide. The distributed disk contains one set of calendar files named MTCAL. XXXXXX .DBFXXXXXXNX.NTX XXXXXXFX .NTXXXXXXXMF.MEM Address-Book produces this set of new files for each individual address book. The XXXXXXs represent the file names that you provide. The distributed disk contains one set of address-book files named MTBOOK. PROGRAM LANGUAGE FlexiCal was written and developed in Clipper 5.0 by Nantucket. COPYRIGHT AND LICENSE TO USE The FlexiCal program and this manual are copyrighted by John Forester. Copies of the program, its data structures and this manual may be made and circulated for review and trial, but those who find it useful for their purposes ought to obtain a user license from John Forester at 726 Madrone Ave., Sunnyvale, CA 94086, for a fee of $20. John Forester will answer questions from registered users at 408-734-9426. END