home
***
CD-ROM
|
disk
|
FTP
|
other
***
search
/
Between Heaven & Hell 2
/
BetweenHeavenHell.cdr
/
500
/
475
/
ckread.me
< prev
next >
Wrap
Text File
|
1985-10-21
|
45KB
|
1,587 lines
#########
#### ####
####
####
#### #### tm
#### #### ###
#### #### ###
#### #### ###
########### #######
#### ###
#### ###
#### ###
#### ###
CK A Program To Report On Your Income And Expenses
CK Program and Manual Copyright 1985 by
David M. Alexander
For CP/M print by typing
A>PIP LST:=CKREAD.ME [return]
For MS-DOS, print by typing
A>COPY CKREAD.ME LPT1: [return]
HAVE ABOUT 28 PAGES CONTINUOUS PAPER IN PRINTER
CK is a Trade Mark of David M. Alexander
CP/M is a Trade Mark of Digital Research, Inc.
MS DOS is a Trade Mark of Microsoft, Inc.
This manual is copyrighted by David M. Alexander 1985
All of the programs beginning with the letters CK and
referred to in this manual are copyrighted by David M. Alexander
1985. No part of this manual or these programs may be copied
without the written permission of David M. Alexander.
SORT.COM is copyrighted by Cameron Campbell, 1985
CK tm owned and written by David M. Alexander
2600 El Camino Real #506
Palo Alto, CA 94306
415-857-9233
NO WARRANTY -- There is no warranty of merchantibilty, fit-
ness or any other warranty with this program. By using the
programs, user assumes all risks of use. In short, if your
numbers come out wrong, only you and not Alexander
are at risk.
i
TABLE OF CONTENTS --- PAGE NUMBERS
SECTION I -- BASIC INFORMATION * * * * * 1 - 6
(A) Overview Of The Program; (1 - 2)
(B) Hardware Requirements; (3)
(C) Why I Wrote This Program; (4 - 6)
SECTION II -- GETTING READY TO RUN CK * * 7 - 16
(A) General Rules; ( 7 - 10)
(B) Copying The Programs Onto Your Disks; (11 - 14)
(C) All About The Main Menu; (15 - 16)
SECTION III -- RUNNING CK THE 1ST TIME * 17 - 28
(A) Setting Up Your Income & Expense Codes; (17 - 19)
Sample Set Up Session; (20 - 24)
(B) Listing Your Checking Accounts; (25)
Sample Listing Session; (26 - 28)
SECTION IV -- EVERYDAY USE OF CK * * * * 29 - 81
(A) Entering Your Check Stubs & Deposits; (29 - 45)
Printed Audit Trail --------------- 29
Which Account To Use -------------- 29
Biggest & Smallest Check Numbers -- 30
Add Data To New Or Old Report? ---- 30
Name Of File To Hold Data --------- 30
Beginning & Ending Dates ---------- 31
Drive Where File Saved ------------ 31
Basic Entry Method ---------------- 32
Date Of The Check ----------------- 33
Payee Name ------------------------ 34
Cross Referencing Checks ---------- 34
Entering Check Amound & Code ------ 35-36
Narrative Description Of Check ---- 37
Fixing Typos In This Entry -------- 37
Fixing Typos In Another Entry ----- 37
Erasing An Entry ------------------ 38
Data Entry Summary ---------------- 38
Reconciling With Bank Statement --- 38-45
Sample Entry Session; (46 - 52)
ii
TABLE OF CONTENTS
(B) Looking At Entries & Correcting Typos; (53)
Sample Correcting Session; (54 - 58)
(C) Creating Your Reports; (59 - 64)
Sample Report Creation Session; (65 - 68)
(D) Year To Date Report Of Income & Expenses; (69 - 71)
Sample Year To Date Session; (72 - 75)
(E) How To Print Your Reports; (76 - 78)
(F) Adding Several Files Together; (79)
Sample Adding Session; (80 - 81)
SECTION V -- PROGRAM DETAILS * * * * * * 82 - 89
(A) How CK Works; (82 - 85)
(B) How To Break The Program; (86 - 89)
iii
SECTION 1
WHAT'S IT ALL ABOUT?
(A) OVERVIEW OF THE PROGRAM
WHAT CK tm DOES
Ck keeps track of all of the money that you receive and
all of the money that you spend.
You tell CK the money you spent or received, the category
of expense, the date you spent it, who you paid it to, the check
number and, if you want, a narrative description of what it was
for and a cross reference group, like "tax deductable".
CK will prepare a report telling you
(1) how much you spent on each item in your list of
expenses and how much you received in every category of income.
(2) how much you paid any person during any given
month or quarter or year.
(3) how much you spent and received on any given
date;
(4) what your balance was on every day during the
period;
(5) how much you spent all year on everything and
how much you received all year from everyone.
(6) how much you spent for any group of expenses
like tax deductable automobile or all tax deductable expenses.
CK prepares written reports arranging your income and
expenses by
check number
date
payee name
amount
category of income and expense
cross reference group
year to date summary
1
Sec. 1 A Overview -- What CK Does
stacked bar chart of income and expenses
Each report can keep track of up to nine different
checking accounts.
Each report subtotals all the the checks and deposits in
each category.
If you want, you can add your monthly checks and deposits
together into one big quarterly or annual file and can sort that
file by payee name, expense category, amount, check number,
cross reference or date, thus producing a complete, detailed
breakdown of each check and each deposit for the entire year.
CK labels each report entry to show which checking
account, (e.g. General, Trust, Personal, etc) each check was
written on.
CK will prepare a "bar" chart of your income and expenses
with dollars along the vertical axis and categories along the
horizontal axis. These charts can be manipulated to produce an
annual chart with dollars along the vertical axis and months
along the horizontal axis.
If you have single density 8" disk drives (241,000 bytes)
you should be able to save over 5000 checks per disk. This
assumes that you don't enter any special descriptions of your
checks. If you enter a special description for each and every
check, you should be able to store in excess of 2000 checks per
disk.
Each check takes up 53 bytes and each narrative descrip-
tion takes up 64 bytes.
2
Sec. 1 A Overview -- What CK Does
(B) HARDWARE REQUIREMENTS
CP/M R Or MS-DOS Operating System and two disk drives.
56 KBYTES of RAM Memory for CP/M; 96K for MS-DOS
If all of the CK programs are saved on one disk, they take up
about 350,000 bytes of disk storage in CP/M format. CK can be
run without all of the programs on the same disk. You can
divide the CK programs between four disks if you need.
CK consists of 14 separate programs plus a sort module
(SORT.COM) and a file containing messages (CKMSG). These are
called from the main menu, or directly from the operating system
by typing the name of the program and pressing RETURN.
3
Sec. 1 B Overview -- Hardware Required
(C) WHY I WROTE THIS PROGRAM
I am not a programmer by profession. Necessity may not
always be the mother of invention, but it certainly was in this
case.
At the end of every year I had to go through my books
which contained column after column of penciled in numbers.
These were a real pain for me to follow and understand. There
were never enough columns to handle all the types of business
expenses.
Well, like Peter Finch in Network I just couldn't take it
any more. I finally decided that something had to be done and
since no one else had written the program I needed, I wrote the
thing myself.
You must understand that I am program user. I didn't
write CK for money. I wrote it to do a job.
I started by writing a simple program. It allowed for
forty categories of expenses (plus miscellaneous) and asked five
questions: Check number, Date, Payee Name, Check Amount & Cate-
gory, and Special Description.
I tested CK and it worked and I thought "I've got this
made." I turned on the computer, sat my 63 year old German-born
bookkeeper in front of the terminal and told her to go to it.
Well, that's probably as good an example of the word
"naive" as you are likely to find. Helga would start entering
checks and then after a few minutes would say, "This thing
doesn't work right." I would look at it and find that a date
had been entered instead of a check number or a number instead
of a date or . . . . you get the idea.
Each of those things seemed simple enough to protect
against and each one made the program a little more complex.
Then everything worked fine, for a few hours. I kept changing
things, making them "better". Well, things went along like this
for about six months with the program being refined a bit more
each time.
After about nine months there wasn't much that could be
done wrong and the reports looked pretty good and were very
helpful when tax time came around.
4
Sec. 1 C Overview -- Why I Wrote CK
About this time I helped one of my clients who had an
accounting business buy her first computer. She had seen CK and
ended up trying it on her new machine. She had already bought a
complete accounting package which listed at $4,500 but she
thought CK might be helpful. As it turns out, letting her use
CK was probably my undoing as it directly resulted in me getting
into the software business.
Pam used CK for a bit and then said "Gee, wouldn't it be
nice if the program would automatically enter the next check
number in order? And, wouldn't it be nice if I could press
return to enter the same date as last time?"
And I said "Yes, and wouldn't it be nice if CK dealt with
income as well as expenses?"
All of this seemed like good ideas and pretty simple to
implement so I made the changes.
A few weeks later I ran into a CPA who used Pam's computer
part-time and I asked her how she liked it. "The only thing I
like about it," she said, "is your program." This made me feel
pretty good and so I asked Pam how things were going. She told
me that she barely used her $4,500 program (lots of bugs) and
instead used CK for just about everything, BUT "Wouldn't it be
nice if we had more expense categories? And, wouldn't it be
nice if I could deal with several checking accounts at the same
time? And, wouldn't it be nice if I had an almost unlimited
number of checks I could put in any one file?"
These suggestions seemed reasonable and one thing led to
another and I ended up re-writing the whole damn thing.
When I got done with all of that I bragged about CK to a
friend in LA and the next thing you know he was sending me a
blank disk for a copy of the program. Then my lawyer friend in
Maryland wanted a copy. Then my friend in the East Bay wanted
CK for her business. Next . . . . you get the idea. Of course,
now I had to write a manual!
The result of all of this that I am now in the software
business.
CK is a program by a user, for users, and meant to be
simple and easy. It is not a program by a programmer meant to
be economical of disk memory or to operate in one millisecond
instead of eight milliseconds, nor is the program meant to be
"bomb proof".
I don't care much about the "inside" of the program, i.e.
how it works internally. It doesn't bother me that it probably
is not filled with super elegant code. I care a great deal
about the "outside" of the program, that is, how easy and simple
5
Sec. 1 C Overview -- Why I Wrote CK
and useful it is for the user.
I figure that all business persons and secretaries and
accountants care about is that it does its job with no pain or
strain in the same way that I don't care how my digital watch
works as long as it keeps good time.
If you work at it, you probably can screw up some of your
inputs. It is difficult to do anything which will do more than
minor damage to a check here or there, but if you try, you will
be able to "outwit" some of the features which try to keep you
from fouling up.
Rather than trying to protect against this, I have chosen
to admit that there never was a system which someone couldn't
break if they tried hard enough. Therefore, I have included in
this manual a section called: "How To Screw Up The Program".
I did this because I am always reading software reviews by
programmers who do their damnedest to figure out some way to get
the program to "crash". They then gleefully report that after
thirty-seven attempts they were able to crash the program by
violating every caution and warning in the manual.
Well, if anyone wants to do that with CK I am going to
save them the trouble and tell them exactly how to screw things
up.
If you haven't guessed by now, CK is a personal expression
of my attitudes about programs and programming. It expresses
some of my pet peeves and reflects certain things that I don't
care about, I suppose, as others might.
For example, I hate being forced to use numeric codes for
things. If I want to enter a check dealing with telephone calls
I want to call that TEL not 142. If I want a category on pet
expenses, then I want to be able to figure out my own heading,
whether "Bills For Fido" or "Animal Husbandry" or whatever.
For this reason CK allows you to set your own three letter
(or number if you insist) codes for income or expenses. It lets
you choose your own category headings. Things don't have to be
entered in any particular order. You can mix up income and
expense items. You can change things and fix typos. Data isn't
set in stone once entered and it is never permanently erased.
If you press a control P when in CP/M or MS-DOS, every-
thing that appears on the screen will also be printed on your
printer.
I suggest that you read this dialog first, then read that
section, then read the dialog again. I think it will make
things quite easy to understand.
6
Sec. 2 A Getting Started -- General Rules
SECTION 2
GETTING STARTED
(A) BASIC ASSUMPTIONS MADE IN THIS MANUAL
GENERAL RULES FOR USING YOUR COMPUTER WITH THIS PROGRAM
It is probably a good idea to make clear some basic
assumptions about how your computer works. I will put all of
them here so that I don't have to repeat them in each chapter
and so you don't have to re-read them in each chapter.
First: CK doesn't care if you type in UPPER CASE or lower
case. Except for the "Special Description" lines, CK automati-
cally translates lower case entries to upper case. Therefore,
all your file names, your disk drive designations, Y's and N's
for YES and NO, category codes, payee names, everything except
special descriptions, are always converted to upper case. If it
is easier for you to type everything in lower case, please feel
free to do so.
Second: Throughout the manual I will tell you to press
certain keys and I will give examples of things to type. I will
give you these instructions by printing that letter in boldface.
For example, if I want you to press a "P" I will say "Press P ".
Third: The control key is usually at the lower left of
the keyboard and is often labeled "CTRL". The control key is
similar to a "shift" key. If you press a key on a typewriter,
it will print a lower case letter. If you hold the shift key
down and at the same time press a key, it will type an upper
case letter.
The control key works the same way. If you hold it down
and at the same time press another key, the keyboard will send a
special code to the computer. If I want you to hold down the
control key and at the same time press a P, I will say: "Type a
control P".
CP/M and MS-DOS use certain conventions with control keys.
The backspace on most machines is a control H. This moves the
cursor back one space and erases as it backspaces. If you are
typing an entry and you make a mistake, press the backspace or a
control H and it will move the cursor backwards and erase things
7
Sec. 2 A Getting Started -- General Rules
as it moves.
If you are in the middle of a program and you want to get
back to the operating system right away, you can either press
the reset, type Control-ALT-Delete or a Control-Break on an IBM
PC or you can press a control C. This is a "warm start" and it
terminates the program. BUT, better practice is to press the
menu entry that allows you to exit the program, usually X.
If you don't have a word processing program and you want
to print your reports, you may press a control P when the A>
shows on the screen. From that time until you press a control P
a second time, everything which appears on your terminal screen
will also be typed on your printer continuously. To pause the
print and halt the display, in other words to "freeze" things,
press a control S. Everything will halt until you press control
S again.
CP/M and MS-DOS have something called a "Type" command.
If you say Type FILENAME, then everything in the file called
FILENAME will appear on your screen. If you have also pressed a
control P, it will also be printed on your printer as it appears
on your screen. If your file called FILENAME is on the B drive,
then you will have to say: Type B:FILENAME.
Fourth: "In CP/M" or "In DOS": To be "in CP/M" or "in
DOS" means that the operating system is ready to take your
commands. You know it is ready because you will see the letter
of the drive your computer is using and a pointy bracket called
a "prompt" on the screen. Don't try to figure this out except
to know that if you see: A> or B> or C> or the like, then your
operating system is ready for you to give it a program name,
like CK [Return] or a Type command or whatever.
If you are using CP/M, NEVER, remove your disks unless the
A> or B> or C> is showing on your screen. If you do, you may
damage your data. Never put a disk into the drive and close the
drive door if the power is off. NEVER, put a disk into a disk
drive and close the drive door and then turn on the power.
NEVER, turn off the power with a disk in the disk drive and the
drive door closed.
For MS-DOS, don't worry about it.
For CP/M computers, follow the following sequence:
A) Return to CP/M by pressing a menu choice that gives
you the chance to exit to CP/M.
B) When you see the A> open the drive doors and remove
the disks.
C) Turn off the power.
8
Sec. 2 A Getting Started -- General Rules
Fifth: Every place in the program where you have to
answer a question and your answer will always be the same number
of characters, e.g. one character like a Y or an N or three
characters like your choice of category codes, then those are
entered by just typing them. You don't have to press Return.
As soon as the proper number of characters has been typed the
program will proceed automatically.
Sometimes, the number of characters you will type cannot
be known in advance by the program. For example, if you are
asked for a file name, that name could be anywhere from one to
eight characters long. In that case, you will have to type your
answer and then press Return to let the program know that you
have completed your entry and that it can now proceed.
Sixth: Filenames: CK allows you to pick your own file
names for your data files. It is usually helpful to pick a name
that describes your data. If you have a file of checks for the
month of April 1983, then a good file name would be 4-83 or
APRIL83. If these checks are only for your trust account then a
good name would be TR4-83.
The file name CANNOT be more than eight characters long
(ABCDEFGH) and it CANNOT have a decimal point in it. For
example ABC.DEF is not a legal file name in CK. You can't do
this because CK automatically puts the extension .CKD after the
name of every file of checks.
For MS-DOS users, your file names CANNOT have slashes in
them because DOS 2.0 uses slashes for PATH commands. If you
include a slash in your file name under DOS 2.0, you will gen-
erate an error.
Seventh: CK sees all money spent, that is all checks, as
positive numbers and all money received, that is all deposits,
as negative numbers. If you ever see a negative number as a
check amount, that means that CK is treating that entry as a
deposit.
Eighth: A few paragraphs ago I used the word "extension"
in connection with a file name. An "extension" is the three
characters following the decimal point on a file name. For
example the .DOC of WILL.DOC is an "extension" of the file
WILL.
Last: When in doubt, press RETURN. Suppose you want to
sort a file but can't remember your file name. You type in a
garbage name in response to the file name question and CK
displays your list of files. The file you want is not on the
list. What do you do. Press RETURN. In most of the modules, a
return to a question will "return" you to the previous question
or to a menu which will allow you to leave the module.
9
Sec. 2 A Getting Started -- General Rules
So, even though the question may not tell you that
pressing a return will return you to the previous question or to
a menu, it usually will. When in doubt, press RETURN.
10
Sec. 2 A Getting Started -- General Rules
(B) TURNING ON YOUR MACHINE AND COPYING THE CK PROGRAMS
Take a blank disk from your box of disks and "initialize"
it. This means you must run the "format" program which came
with your machine. If you don't know how to do this, call the
person who sold you your machine. Format your disk for the
highest density your format program will allow.
FOR MS-DOS USERS
Format three disks with the command A>FORMAT B:/S[return]
Now, A>COPY A:*.* B:[return] with CK disk #1 in A and a
formatted blank disk in B. Repeat for disk number two. Skip
the CP/M stuff below.
FOR CP/M USERS
If you have CP/M then, with your initialized disk in drive
B run your SYSGEN program in drive A with the destination on
drive B. Again, you should know how to do this. If you don't,
call the people who sold you your machine and ask them.
Now with your disk in drive B initialized and with sysgen
completed, your screen should look like this:
A>
Now type PIP if you use CP/M. Now your screen should look
like this:
A> PIP
*
Now type B:=pip.com and press return. When the drive
lights stop flashing, press Return again.
Now, put away your system disk with format and sysgen on
it and take the new disk from drive B and put it into drive A.
Put the CK master disk into drive B. Press a control C. Now
type PIP. Your screen should look like this:
11
Sec. 2 B - Getting Started -- Copying The Program
A> pip
*B:=pip.com
*
A> ^C
A> PIP
*
Now type A:=B:*.*[V] [Return]
Now all the programs will be copied from the B drive to
the A drive. When PIP is done it will put an asterisk on the
screen. Press Return and A> will appear. The disk in the A
drive is your program disk. Put the CK master disk from the B
drive in a safe place.
If you cannot fit all the CK modules on one disk then
if your drives are 180,000 to 380,000 bytes then divide them up
as follows:
On Disk #1 Put These: On Disk #2 Put These:
CKMSG CKAMTD.COM
CK.COM CKCAT.COM
CKINPUT.COM CKCHRT.COM
CKADD.COM CKDATE.COM
CKLOOK.COM CKNAME.COM
CKEXSET.COM CKNUMBR.COM
CKACCTS.COM CKSORT.COM
CKEXTOT.COM SORT.COM
CK.COM
Disk Number 1 will be used to enter check data, to look at
and change your check information, to add files together, to set
up you income and expense categories and your list of accounts
and to prepare your year to date reports.
Disk Number 2 will be used to prepare your reports sorted
by amount, category, chart, date, name and number.
To use disk #1, just type CK and press return. To use
Disk #2, type CK or CKSORT and press return.
Again, use disk #1 to input your data and disk #2 to
prepare your sorted reports.
If your drives are 100,000 to 180,000 bytes then you will
split the programs onto four disks as follows:
Disk #1 Disk #2
CKMSG CKEXSET.COM
CK.COM CKACCTS.COM
CKINPUT.COM CKEXTOT.COM
CKADD.COM CK.COM
12
Sec. 2 B - Getting Started -- Copying The Program
CKLOOK.COM
Disk #3 Disk #4
CKSORT.COM CKSORT.COM
SORT.COM SORT.COM
CKAMTD.COM CKDATE.COM
CKCAT.COM CKNAME.COM
CKCHRT.COM CKNUMBR.COM
Disk #1 will be used to enter check data, examine files,
correct mistakes, and to add files together. Type CK and press
return to get started here.
Disk #2 will be used to set up your income and expense
categories, set up your list of checking accounts, and do your
year to date reports. Type CK and press return to get started
here.
Disk #3 will be used to prepare sorted reports by amount,
category and to prepare a chart. Type CKSORT and press return
to get started here.
Disk #4, will prepare sorted reports by date, name and
check number. Type CKSORT and press return to get started here.
A word of warning: if you are using your disk #1 and you
press S at the main CK menu, the program will look for the file
CKSORT and it won't find it! That is because CKSORT is on your
disk number 2. So, if you have to divide your programs onto
several disks be careful to only press menu items to call up
programs which are actually on the disk in use.
Okay, so much for the disk(s) holding your CK programs.
Now you must format a new disk to hold your data. This
will be your data disk. Most people will put the data disk into
drive B.
Label the program disk(s) as "CK PROGRAM DISK (#1) --DRIVE
A" and in our example, the data disk as "CK DATA DISK--DRIVE B".
Note: your program disk does not have to go into drive A. You
can put your programs on any disk. Also, your data disk does
not have to go in drive B. You can choose any drive as your
data disk drive.
SO, if you have more than two drives or a hard disk you
can put your programs on any drive and you can designate any
drive as the drive to hold your data files.
In our example, we have the program disk in A and the data
disk in B. Type CK [Return].
CK will begin with the Main Menu. It will immediately
13
Sec. 2 B - Getting Started -- Copying The Program
notice that it cannot find a file containing the letter of the
drive which will hold your data disk. It will immediately load
the program called "CKEXSET" and will ask you for the drive
where you want to put your data disk. You may pick any letter
from A to L.
In our example, we would answer B.
WARNING: Always keep a backup of your data disk. Disks
do have a habit of dying. If yours gets its directory damaged
it may not be salvageable. Every two or three months, it would
be a good idea to copy your data disk onto your backup disk.
You will now be returned to a menu which will allow you to
set up your income and expense categories, which is the "E"
option on the Main Menu.
14
Sec. 2 B - Getting Started -- Copying The Program
(C) THE MAIN MENU EXPLAINED
The Main Menu looks like this:
Copyright David M. Alexander, 1984 For This Program And
For ALL Programs Called From This Program
**** MAIN MENU ****
D To Enter DATA From Your Check Stubs,
L To LOOK At A File Of Checks
S To SORT Your Checks & Create Reports
Y Create YEAR TO DATE Reports
P How To PRINT A Listing Of Expense Categories
E To Set Up Display Or Change EXPENSE Categories
C To Set Up, Display Or Change List Of CHECKING Accts
A To ADD Several FILES Together
X To EXIT To The Operating System
When you want to enter your checks and deposits into the
program, you press D. CK will call up the CKINPUT module and
ask for your check and income information.
When you want to review the checks you have entered or
correct typo's or add or delete checks, press L. CK will call
up CKLOOK which will let you review any file you like.
When you want to prepare reports, you will sort your
checks by name or number or amount, etc. Press S. CK will call
up CKSORT which will allow you to chose your report format.
When you want to create a year to date report of your
income and expenses, press Y. CK will display the Year To Date
menu and give you the opportunity to erase the old year to date
report or to create a new one or to add new files to the old
year to date report.
When you are unsure how to print a hardcopy of your re-
ports, press P. CK will tell you how to print your reports.
When you want to set up or change or look at your cate-
15
Sec. 2 C Getting Started -- The Main Menu
gories of income and expenses, press E. CK will call up
CKEXSET which will allow you to do these things.
When you want to set up or change the list of your various
checking accounts, press C. This will call up the program
CKACCTS.COM. You will be able to chose up to 9 different
accounts and will be able to sort each account separately.
When you want to add several files together press A. CK
will call up CKADD which will allow you to add several indi-
vidual files into one big file, e.g. add three months of checks
together to have one file for the whole quarter.
When you want to return to the operating system, press X
which will call up the A> and put you back into CP/M or MS-DOS.
16
Sec. 2 C Getting Started -- The Main Menu
The above Table of Contents gives you an outline of what is
in the full CK manual. Users who register with me will get a
disk containing the full manual plus notification of updates and
some help if you call with a question.
To register, send me your name and address and $25. If you
use CK, I ask you to send me the $25 as part recompense for the
many hundreds of hours I have invested in the program.
Commercial users, corporations, are required to pay the $25
if they use the program. If you haven't registered the program,
don't call with questions. If you have registered and you call
and I can't take your call, I will return your call collect.
David M. Alexander
2600 El Camino Real #506
Palo Alto, CA 94306
415-857-9233
If you like CK, you should consider trying MR. BILL tm, a
program I wrote to keep time and prepare full bills/invoices
including ageing, chronological reports, management reports,
variable billing rates and all the good stuff I needed for a full
billing program for my law practice. MR. BILL is also available
from Public Brand Software for CP/M and MS-DOS.
Take care,
David M. Alexander
17
Sec. 2 C Getting Started -- The Main Menu
CK QUICK USE OUTLINE
The short course in using CK is as follows:
1) copy the disks as outlined above;
2) put the input disk in the A drive or, if you are using
a hard disk, go to your hard disk;
3) type A>CK [return]
4) You will be asked what drive you want to use as your
data drive. If you are using floppies, say B . If you are
using a hard disk, answer with your hard disk drive letter,
usually C.
5) press S to Set up your income and expense categories.
6) when asked, respond with the name of a file to hold
your income and expense categories of up to seven (NOT eight)
characters --- use your initials or just call it EXP for
expenses.
7) enter your income and expense codes in answer to the
prompts on screen;
8) when done, return to the main menu;
9) Press C on the main menu, then when the next menu
appears, press S to Set up your list of checking accounts. You
can have up to 9, e.g. general account, trust account, Bank Of
America account, Visa Card, American Express, S & L account,
etc.
10) return to the main menu and press D to enter your Data
(that's your checks and deposits) or exit and use your word
processor to print out your alphabetized lists of income and
expense codes;
11) If you are using floppy disks, make sure to copy the
file DISKDRVE which CK has created on your input disk from your
input disk to your report disk. Do this only after the first
use. Don't worry about it once you have copied it. When you
want to prepare your reports, put your Report disk into A drive
(if it's not already on a hard disk).
12) type CK, type S on the main menu to go to the sort
menu. Select the type of report you want to create and press the
menu entry for that kind of report. When the report is
completed, print it:
1) through your word processer from your B drive or your
hard disk, OR
18
Sec. 2 C Getting Started -- The Main Menu
2) type A>type B:FILENAME.XXX ^P [return]
FILENAME is the name you chose for your file and XXX
is the extension for the particular report you chose
to create, OR
3) type A>PIP LST:=B:FILENAME.XXX [return] for CP/M or
A>COPY B:FILENAME.XXX > LPT1 [return] for DOS
Go ahead, play with CK, it won't break your machine or
trash your disks. You can't really hurt anything by
experimenting with it. I think that you will find it very easy
to use.
Best,
David M. Alexander
19
19
