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Software of the Month Club 1994 November
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SOFM_Nov1994.bin
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read.me
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1994-08-01
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9KB
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340 lines
CONTENTS
1. CONVENTIONS USED
2. GETTING STARTED
3. PRINTER SETUP
4. STEP BY STEP
5. REGISTRAR
1. CONVENTIONS USED
ANYTHING IN PARENTHESES () UPPER CASE IS SYNTAX, OR
COMMAND SEQUENCE, OR LOWER CASE IS A RECOMMENDED PARAMETER.
YOU WILL BE ASKED FOR A "T" OR "F" ANSWER FROM TIME TO TIME
FOR TRUE OR FALSE. A "Y" OR "N" WILL WORK ALSO. UPPER AND LOWER
CASE WILL WORK IN EITHER CASE.
2. GETTING STARTED
A: REQUIREMENTS
1. 286 COMPUTER OR HIGHER 100% IBM-COMPATIBLE COMPUTER.
2. 2MB of RAM (at least 1MB of extended memory) minimum.
3. 4MB of RAM (at least 3MB of extended memory) for
improved performance.
4. HARD DRIVE WITH 10 MB FREE SPACE.
5. ASCII EDITOR (dos edit will work fine).
B: INSTALLING "P&J's GENERAL INVOICE"
1. MAKE A DIRECTORY ON YOUR HARD DRIVE. (mkdir gi)
2. INSERT DISK INTO A FLOPPY DRIVE COPY INSTALL.EXE
TO THE DIRECTORY YOU HAVE MADE ON YOUR HARD DRIVE.
(copy install.exe c:\gi)
3. CHANGE TO THE DIRECTORY ON YOUR HARD DRIVE RUN
INSTALL.EXE (c:\gi> install) THIS WILL
EXTRACT THE ZIPPED FILES INTO THAT DIRECTORY.
3. PRINTER SETUP
A: CHOOSING YOUR PRINTER
1. USING THE TYPE COMMAND OR AN ASCII EDITOR READ THE
DRIVERS.TXT FILE AND NOTE THE DRIVER NAME YOU NEED FOR YOUR
PRINTER. THE PRINT COMMAND WILL PRINT THE FILE TO YOUR
PRINTER. (TYPE DRIVERS.TXT|MORE) or (PRINT DRIVERS.TXT).
2. WITH AN ASCII EDITOR MODIFY THE CONFIG.DB FILE WITH THE
PROPER DRIVER NAME (already set up for Epson fx80 on
parallel port1).
3. EXTRACT DRIVER BY RUNNING DRIVERS.EXE;
USE THIS SYNTAX (DRIVERS DRIVERNAME) TO EXTRACT ONE DRIVER.
4. STEP BY STEP (running "p&j's general invoice")
A: STARTING PROGRAM:
1. CHANGE DIRECTORY TO THE DIRECTORY WITH GI.EXE
AND TYPE GI (from C:\, type CD GI you should see
C:\GI> type GI).
2. YOU SHOULD SEE A SIGN ON NOTICE (PRESS ENTER).
B: ENTERING FIRST INVOICE (enter/edit menu):
1. A HORIZONTAL BAR MENU APPEARS, MOVE HIGHLIGHT WITH ARROW
KEY OR MOUSE AND CHOOSE ENTER/EDIT BY HITTING ENTER OR
CLICKING MOUSE BUTTON.
2. THE ENTER/EDIT MENU SHOULD APPEAR ON THE SCREEN.
3. CHOOSE COMPANY NAME & ADDRESS.
4. ENTER YOUR NAME AND ADDRESS THE WAY YOU WANT IT TO SHOW UP
ON THE TOP OF THE INVOICE. MOVE FROM BOX TO BOX WITH THE
ENTER KEY OR SKIP TO THE END WITH THE PAGE DOWN KEY. YOUR
NAME & ADDRESS INFORMATION CAN BE EDITED AS OFTEN AS YOU LIKE
IN THIS MANNER.
5. CHOOSE ENTER & PRINT INVOICE.
6. YOU WILL GET A "NEW CUSTOMER INFORMATION" SCREEN AND
"MAILING ADDRESS" BOX.
7. ENTER YOUR CUSTOMERS MAILING ADDRESS IN THE APPROPRIATE
BOXES IN THE SAME MANNER YOU ENTERED YOUR NAME AND ADDRESS.
NOTE THE CUSTOMER ID. THIS IS A NUMBER ASSIGNED BY THE
COMPUTER STARTING AT 101 AND IS USED TO PULL UP CUSTOMER
INFORMATION WITHOUT TYPING (and possibly misspelling)
THE CUSTOMER NAME.
8. AFTER ENTERING THE PHONE NUMBER THE "INVOICE INFORMATION"
BOX APPEARS. THE ACCOUNT, INVOICE #, AND DATE ARE ON THE
TOP LINE. YTD NOTE IS AN OPTIONAL BOX. IT IS A NOTE TO
YOU WHICH PRINTS IN THE DESCRIPTION SECTION OF THE YEAR
TO DATE REPORT, THE NOT PAID REPORT, AND SHOW DATA TO
SCREEN. THEN YOU HAVE 10 LINES OF DATE, DESCRIPTION AND
AMOUNT BOXES. ANY BOX CAN BE SKIPPED WITH THE "ENTER KEY"
SO YOU CAN AS AN EXAMPLE, ENTER A DATE AND DESCRIPTION ON
THE FIRST LINE. CONTINUE THE DESCRIPTION ON THE SECOND
LINE OR THIRD AND SO ON UNTIL YOU ARE FINISHED WITH THE
DESCRIPTION. ENTER THE AMOUNT ON THE LAST LINE OF THE
DESCRIPTION. PRESS "PAGE DOWN" KEY WHEN FINISHED WITH ALL
THE ENTRIES. THE INVOICE WILL BE TOTALED AND A "PAID" BOX
APPEARS. ANSWER "T" OR "Y" IF PAID OR "ENTER" IF NOT PAID.
9. YOU WILL BE ASKED "DO YOU WISH TO PRINT THIS INVOICE".
ENTER AN "F" OR "N" IF YOU DO NOT WANT TO PRINT THIS
INVOICE. PRESS "ENTER" TO PRINT THE INVOICE. YOU WILL BE
TOLD TO MAKE PRINTER READY (with paper in printer and
online) PRESS ANY KEY WHEN READY.
INVOICE WILL PRINT AND YOU WILL BE RETURNED TO THE MENU.
C. ENTER A NEW INVOICE TO A NEW CUSTOMER (enter/edit menu):
1. CHOOSE ENTER & PRINT INVOICE.
2. CONTINUE AS IN SECTION A. START WITH STEP 6.
D. ENTER A NEW INVOICE TO AN OLD CUSTOMER:
1. CHOOSE "ENTER NEW INVOICE TO OLD CUSTOMER" FROM MENU.
2. YOU WILL BE ASKED FOR A CUSTOMER ID. NUMBER.
3. THE "INVOICE INFORMATION" BOX APPEARS.
4. CONTINUE AS IN SECTION A. STEP 8.
E. MARK INVOICE PAID (enter/edit menu):
1. CHOOSE "MARK INVOICE PAID" FROM MENU.
2. YOU WILL BE ASKED FOR CUSTOMER ID. & INVOICE #.
3. THE COMPUTER WILL MARK THE PROPER INVOICE PAID
AND RETURN YOU TO THE MENU.
F. EDIT INVOICE (enter/edit menu)
1. CHOOSE "EDIT INVOICE" FROM MENU.
2. YOU WILL BE ASKED FOR AN INVOICE #.
3. THAT INVOICE WILL APPEAR AND YOU WILL BE ASKED IF IT IS THE
CORRECT ONE. IF IT IS NOT THE CORRECT ONE ENTER A "F" OR "f"
TO TRY AGAIN OR TO RETURN TO THE MENU. PRESS "ENTER" IF IT IS
THE CORRECT INVOICE YOU WANT TO CHANGE.
4. IF YOU PRESS "ENTER" A BOX SIMILAR TO THE INFORMATION BOX
WILL APPEAR TO ALLOW YOU TO EDIT THE INVOICE.
5. YOU WILL NOT BE ABLE TO PRINT FROM THIS CHOICE.
G. DISPLAY DATA TO SCREEN (enter/edit menu)
1. THIS CHOICE WILL DISPLAY ALL DATA TO SCREEN SORTED BY
CUSTOMER STARTING WITH CUSTOMER 101. WHEN YOU HAVE
RETRIEVED THE INFORMATION YOU NEED, PRESS "X" TO EXIT TO
MENU. THIS ALLOWS YOU TO RETRIEVE INFORMATION ABOUT A
CUSTOMER AND ALL HIS INVOICES SO THEY CAN BE MARKED PAID
OR EDITED.
H. PRINT 1 INVOICE (print menu)
1. this choice is intended for use after you edit a invoice or
to print a second copy of an invoice for your records.
CHOOSE "PRINT 1 INVOICE" FROM MENU.
2. YOU WILL BE ASKED FOR A CUSTOMER ID AND INVOICE #.
3. YOU WILL BE ASKED TO MAKE PRINTER READY AND HIT ANY KEY TO
PRINT.
I. PRINT ENVELOPE (print menu)
1. this choice is intended to address a #10 envelope in
portrait mode on your printer.
if you can't use portrait mode the invoice is laid out to
fit in a standard size 9, 3 7/8" x 8 7/8" double window
envelope.
CHOOSE "PRINT ENVELOPE" FROM MENU.
2. YOU WILL BE ASKED FOR A CUSTOMER ID NUMBER.
3. YOU WILL BE ASKED TO MAKE PRINTER READY AND HIT ANY KEY TO
PRINT.
J. PRINT CUSTOMER LIST (print menu)
1. CHOOSE "PRINT CUSTOMER LIST" FROM MENU.
2. YOU WILL BE ASKED TO HIT ANY KEY WHEN READY.
A two column customer list will be printed. This is a handy
list to keep current because it has all your customers names,
addresses, phone numbers, and id #'s.
K. PRINT YTD REPORT (print menu)
1. CHOOSE "PRINT YTD REPORT" FROM MENU.
2. YOU WILL BE ASKED FOR A YEAR (the current year is the one
you will probably use. You can however use any year that
invoices have been entered.)
3. YOU WILL BE ASKED TO MAKE YOUR PRINTER READY AND HIT ANY KEY.
this report will total all the invoices that are marked paid.
it will also tell you which invoices are not paid.
L. PRINT INVOICES NOT PAID (print menu)
1. CHOOSE "PRINT INVOICES NOT PAID" FROM MENU.
2. YOU WILL BE ASKED FOR A YEAR.
3. YOU WILL BE ASKED TO MAKE PRINTER READY AND HIT ANY KEY.
this report will total all invoices not paid and how many
days behind they are.
5. REGISTER
WHEN YOU REGISTER YOU WILL GET THE LATEST VERSION OF
"P&J's GENERAL INVOICE", A CONFIG.DB SET UP FOR YOUR PRINTER, ALL
PRINTER DRIVERS AVAILABLE TO P&J TYPING, AND NOTIFICATION OF ANY
UPGRADES THAT MAY BE MADE ON FUTURE VERSIONS. IF YOU LIKE THIS
PROGRAM, PLEASE REGISTER THIS PRODUCT WITH P&J TYPING BY MAILING A
$50.00 CHECK, OR MONEY ORDER, AND YOUR NAME, ADDRESS, AND
PHONE NUMBER, PRINTER TYPE AND COMPATIBILITY TO.
P&J TYPING
4065 ROSEBAY DR.
CHINO HILLS, CA. 91709
ANY COMMENTS OR ADDITIONS YOU WOULD LIKE TO SEE ON FUTURE VERSIONS
CAN ALSO BE DIRECTED TO THE ABOVE ADDRESS.
REGISTRATION FORM
NAME_____________________________
STREET___________________________
CITY_____________________________
STATE __________ ZIP_____________
PHONE (_____) _____-_____________
PRINTER TYPE __________________________
PROGRAM REGISTERING _________________________
COMMENTS:
