Software of the Month Club 1995 December/SOFM_Dec1995.bin/pc/dos/biz/salesreg/syssetup.hlp

Text File | 1995-10-31 | 17KB | 238 lines

@SystemSetupMenu
SYSTEM SETUP MENU - you should review all default settings on
this menu, and edit as necessary, before attempting to operate
Sales Register. In a multiuser system, each computer  must  be
setup, individually.
@HardWareMenu
This menu allows you to edit the printer ports, cash drawer interface
and pole display interface defaults.
@CoID
Company/Store I.D. - the company/Store I.D. is added to  the  end  of
the badge I.D. to identify which club a member belongs to,to identify
a chain store and name the General Ledger export file; i.e. ABM.GL.It
is also used to identify data files that are received by modem from a
store; i.e. ABM.LZH. The company/Store I.D.can be up to four charact-
ers long.
Receive Files By Modem - If you are using this  computer  to  receive
Sales Register III data files by modem from a store or from  multiple
stores to  print  reports, or export to G/L, then enter Y; otherwise,
enter N.
@CashDrawDef
CASH DRAWER INTERFACE DEFAULT - the cash drawer can be connected
to com1, com2, or to a printer with a cash drawer  driver. select
the correct one by typing Y/N. Select the command, that will open
the cash drawer.
@EditPoleDef
EDIT POLE INTERFACE DEFAULT - the pole display can be  connected  to
com1, com2, or to a parallel port. To select com1 or com2 type  Y/N.
To select a parallel port type the port number, 1-9. If you are  not
using a parallel port type 0. If you are using a serial port set the
pole display baud rate at 1200, no parity bit, 8 data bits, & 1 stop
bit.
@HDLO
HIGH DIGIT LOCK-OUT - Enter the maximum number of digits that the
cashier can enter,(1-9). Enter 0 for no limit.
@HDLOQS
HIGH DIGIT LOCK-OUT FOR QUANTITY SOLD - Enter the maximum number of
digits that the cashier can enter, for the quantity sold.
@ForcedClerk
FORCED CLERK # ENTRY - if you answer Y here, the operator will
be prompted to enter his/her clerk number before each sale.
@ForcedCustomer
FORCED CUSTOMER ENTRY - if you answer Y here, the operator will
be required to enter a customer before each sale.
@CashRegReceipt
PRINT CASH REGISTER RECEIPT - if you answer Y here, the printer
will print a cash register receipt.
@FortyColPrn
PRINT RECEIPT/INVOICE ONLY ON DEMAND - if you answer Y, the only time
you will be able to print a receipt or invoice; will be,  before  you
start a sale press Shift+F12; after you finalize a sale, press F12.
@LineSpBetRec
LINE SPACES BETWEEN RECEIPTS - if you are using a 40 column receipt
printer you may enter the number of line spaces between receipts,
so that you can give a customer receipt.
@Invoice
PRINT INVOICES - if you answer Y here, you will need to use an 80
column printer. The printer will print an invoice  on  8 1/2 X 11
inch plain paper.
@AutoInvoice
AUTOMATIC INVOICE NUMBERING - if you answer Y here, the  program
will number the invoices/receipts automaticly. The invoice number
will start at 100000, reset at 999999 and reset to 100000. If you
answer no, you will be able to enter invoice numbers manually.
@Interest
CHARGE INTEREST ON INVOICE - if you answer Y here, you will be able
to add a fixed interest amount to a charge invoice.
@COD
CHARGE C.O.D. FEE - if you answer Y here, you will be able to add a
C.O.D. amount to an invoice.
@SH
CHARGE SHIPPING & HANDLING - if you answer Y here, you will be able
to add a shipping & handling amount to an invoice.
@PO
ENTER PURCHASE ORDER NUMBER - if you answer Y here, you will be able
to enter a customer P.O. number, that will be printed on the invoice.
@Terms
ENTER TERMS - if you answer Y here, you will be able to enter the
terms of this invoice, that will be printed on the invoice.
@ReceiptMesg
PRINT RECEIPT MESSAGE - if you answer Y here, the receipt printer
will print the receipt message at the bottom of each receipt.
@EditRecMesg
you may use the DOS or WORDSTAR editing keys to edit the receipt
message.
@InvoiceMesg
PRINT INVOICE MESSAGE - if you answer Y here, you will need to  use
an 80 column printer. The printer will print the invoice message at
the bottom of each invoice.
@EditInvMesg
you may use the DOS or WORDSTAR editing keys to edit the invoice
message.
@EnterTableNo
ENTER TABLE NUMBER - 1=Yes, 0=No & 2=Not a restaurant. If you enter 1
you will be able to enter a table number when using guest checks  and
open invoices. This number will be printed on the kitchen printer.
@CusSearchKey
CUSTOMER SEARCH KEY - select the primary customer search key to
access the customer file on, in the cash register program.
@InvSearchKey
INVENTORY SEARCH KEY - select the primary inventory search key to
access the inventory file on, in the cash register program.
@AutoAccNo
AUTO.ACCOUNT NUMBERING - if you answer Y here, the program  will
number the customer accounts automaticly. The account number  is
made up of 10 characters. From left to right, the first 6 is the
main account & the last 4 is the sub-account, if you  are  using
sub-accounts, otherwise they will be 0000. If you answer  N  you
will be able to enter account numbers manually.
@SubAcc
SUB-ACCOUNT NUMBERING - if you answer Y here, you will be able  to
use sub-accounts. Sub- accounts are especially useful for  billing
family accounts and corporate accounts. When making a charge  sale
to a customer with an account number of 100000M001  the  sale  will
automaticly be billed to main account # 1000000000. A customer with
an account # of 1000000003 can charge a sale to there account or to
main account # 1000000000. A customer with  an  account  number  of
100000N002  cannot  make  a  charge  sale. The  seventh  character
determines weather a  sub-account  can  charge,  cannot  charge, or
can charge to the main account.
@StartAccNo
STARTING ACCOUNT NUMBER - if you answered Y to  auto. account
numbering you will need to enter the starting customer account
number. Enter six digits, i.e. 100000.
@DaysBetPyts
DAYS BETWEEN PAYMENTS - if all invoices will have the same ageing
period, such as 30 days, enter 30. if different invoices will have
different ageing periods, enter 0.
@DueDay
DUE DAY - if days between payments is 30, or any multiple thereof,
you may enter a due day. Enter the day in the month the  invoices
will be due. For example, if invoices must be paid  by  the  10th,
enter 10. Otherwise enter 0.
@AmtPerc
AMOUNT OR PERCENTAGE - if you enter A in  this  field,  Accounts
Receivable will apply a set dollar amount for a past due service
charge. If you enter P in this field, Accounts  Receivable  will
use a percentage rate to calculate the amount  for  a  past  due
service charge.
@SrvChrg
SERVICE CHARGE RATES 1-4 - you may enter a percentage rate, or an
amount, for up to 4 different service charge codes, you  assigned
to customers. This  percentage  or amount is used to calculate the
fee charged against past due invoices.
@DunningMesg
PRINT DUNNING MESSAGE - if you answer Y here, you will be  able  to
enter three dunning messages of up to 60 characters. These messages
will be printed on statements of customers with  balances  one, two,
or three periods overdue. Dunning  messages  will  appear  only  on
statements of customers so selected from  the  customer  enter/edit
menu.
@EditDunMesg
you may use the DOS or WORDSTAR editing keys to edit the dunning
message.
@CreditCard
CREDIT CARD # 1-6 - you may enter up to six different credit cards
that you will be accepting.
@LinesPerInvoice
If you want to use a regular 8 1/2 x 11 page, enter 0. If you want
to use a page lenght of 5 1/2", enter 32.
@ExpMemDef
CHECK FOR MEMBER EXPIRATION - If you enter Y and a  membership  has
expired, a message will be displayed to the screen.
@PastDueDef
CHECK FOR PAST DUE ACCOUNT - If you enter Y and a customers account
is past due, a message will be displayed to the screen.
@RentalDef
CHECK FOR PAST DUE RENTAL - If you enter Y and  a  customer  has  a
rental that is past due, a message will be displayed to the screen.
@ClkInDef
SAVE CLOCK-IN RECORD - If you enter Y a time clock record  will  be
saved, allowing you to print attendance reports.
@ClkOutDef
SAVE CLOCK-OUT RECORD - If you enter Y a time clock record  will  be
saved, allowing you to print time & attendance reports, for billing.
@BillDef
BILL AT CLOCK-OUT - If you enter Y the total time will be calculated
and then go to the cash register program, allowing  you  to  invoice
this customer for the total time.
@LimitDef
LIMIT ENTRY BY MEMBERSHIP TYPE, DAY & TIME - enter Y if you want to
limit member entry to specific membership types, by day of the week
and time of day. If you answered Y you will have to create a type/
time file from main menu #2.
@CusEntryKey
MEMBER ENTRY SEARCH KEY - select the primary member entry search
key to access the member file on.
@TurnStilePort
TURNSTILE INTERFACE DEFAULT - the turnstile can be connected to com1,
or com2. Select none if you are not using a turnstile.
@TIP
TRACK TIPS - if you answer Y here, you will be able  to  add  a  tip
amount to a sale.
@ChkAut
CHECK AUTHORIZATION- if you answer Y here, you will be able to create
a check authorization file in the pop-up utilities  program  and  use
this file for check authorization, in the cash register program.
@EditPrnDef
RECEIPT PRINTER PORT - Enter a number from 1-9. If you are using LPT1
enter 1. If you are using serial port number 1, put the following DOS
command in your AUTOEXEC.BAT file; MODE LPT1:=COM1:. Then enter 1 for
the port number here.
SELECT RED COLOR - Enter the decimal receipt printer code  to  select
red print, or leave blank.
DESELECT RED COLOR - Enter the decimal receipt printer code to desel-
ect red print, or leave blank.
SELECT EXPANDED CHARACTER - Enter the decimal receipt printer code to
select expanded character print, or leave blank.
CANCEL EXPANDED CHARACTER - Enter the decimal receipt printer code to
cancel expanded character print, or leave blank.
INVOICE PRINTER PORT - Enter a number from 1-9. If you are using LPT2
enter 2. If you are using serial port number 2, put the following DOS
command in your AUTOEXEC.BAT file; MODE LPT2:=COM2:. Then enter 2 for
the port number here.
@SRIIIToGL
SRIII ACCOUNT - This is the Sales Register account that  you  are ex-
porting to the General Ledger Chart Of Accounts.
G/L ACC.# - This is the General Ledger Chart Of Accounts, account nu-
mber, that you are exporting to.
G/L NAME - This is the  General  Ledger  Chart  Of  Accounts, account
name, that you are exporting to.
CREDIT/DEBIT - If this General Ledger Chart Of Accounts; account,  is
a Credit, enter C. If it is a Debit, enter D.
@ExportGLMenu
EXPORT TO G/L DAILY - If you want to export the Sales Register  daily
sales to your General Ledger program, make this selection.
EXPORT TO G/L MONTHLY - If you want to export the Sales Register mon-
thly sales to your General Ledger program, make this selection.
DO NOT EXPORT TO G/L - If you do not want to export the Sales Regist-
er sales to a General Ledger program, make this selection.
@GLProg
Select the General Ledger program you are using. If your G/L  program
is not listed, please call [phone], to have it included.
@Discount
PRINT DISCOUNT ON RECEIPT - if you answer Y here, the discount amount
will be printed on receipts and invoices.
@TheEnd
THE END.