¢HOW TO PREPARE A PROFESSIONAL TREASURER'S REPORT.¢¢by Ron Fetzer of the OL' HACKERS A.U.G.¢¢ Do you belong to a computer club, civic association, sports club or a charitable organization and have difficulty in someone accepting the position of treasurer? Are your club's finances in a mess? Is your treasurer's report written on the back of an old envelope? We now have help for you. Just use the "TREASURER'S REPORT PROGRAM" and your troubles will be over.¢¢ The program makes it so easy being a treasurer of a club that you will have no problem finding a volunteer. The program prints a professional report that is easy to read without being an accountant. The program is written in modular TURBO BASIC XL and runs only on the Atari XL/XE computers.¢¢ The "TREASURER'S REPORT" is very intuative and easy to use. Most likely you don't even have to read the docs. It is also heavily error protected to prevent typo mistakes and wrong entries. The program accepts up to 200 income items and up to 200 expense items.¢¢ The program is completely menu driven. The menu is self explanatory. You have 8 items on the menu. They are: 1. DIRECTORY, 2. START PROGRAM, 3. VIEW ON SCREEN, 4. PRINT, 5. SAVE, 6. LOAD, 7. ERASE A FILE, 8. END. Since I am the treasurer of the OL' HACKERS I put everything in the program that I wanted as a treasurer.¢¢ To use the program you go to option #2 on the menu "START PROGRAM". After the menu screen you come to the "INFORMATION SCREEN". Here you answer some prosaic questions like today's date, your name, the clubs name etc. When you are finished then you will be in the "INCOME" section. You enter one income item after the other in the program. First you enter a description of the income item and then the amount of the income. Do not use a comma (,) or "$" in the entries. When you are finished with the income items and you want to go to the "EXPENSE" section of the program just leave the "INCOME NAME" blank and enter "00" for the INCOME AMOUNT". There will be a prompt at the bottom of the screen to remind you of this. You can even type in a name for this last item such as "END" etc. It will not be recorded by the program because you entered "00" for the amount.¢¢ The "EXPENSE" section works exactly like the "INCOME" section. You just enter all the expense items. When you are finished you enter "00" for the amount and you will be directed to the menu again. You can also erase the last entry by typing '**'.¢¢ You now can view your program on the screen or print it. You can also save it to a disk. In the SAVE, LOAD and ERASE A FILE options you just have to enter a file name without a disk drive designation. The program assumes that it is drive #1. A loaded file can only be "VIEWED" or "PRINTED".¢¢ With the "VIEW ON SCREEN" option I put convenient scrolling stops into the program so you can examine the report in an intelligent manner. With this option all the basic information is displayed on the screen.¢¢ With the "PRINT" option you get a fully formatted professional treasurer's report printed out on paper. It wil have your clubs name as the headline, the date of the report, the old balance and the date, the income and expense items and a running current balance. It will also show you the "TOTAL INCOME" as well as the "TOTAL EXPENSES" on your report. The penultimate item will be the new balance and its date. The final item on your report will be the name of the person who prepared the report. You can also specify how many copies of the report you want to print.¢¢ Also take a look at the "DIRECTORY" option. It gives you much more information than just a directory listing. I included a provision to erase MEM.SAV in the RAM DISK D8 in order to give you more free RAM space. This option also checks what REVISION BASIC you are using. Since TURBO BASIC XL is not a built in BASIC the directory option says "NO BS". There are many other features that you will see with this option.¢¢ The program is written for EPSON and compatible printers. If your printer is not compatible you can easily change the few printer control codes to your printer's codes. They are clearly indicated in line #1330 - 1380. If you live in a country other than the U.S.A. you might want to change the "$" to your country's currency symbol. The "$" appears in lines 530, 630, 790, 1000, 1010, 1040, 1120, 1130, 1160, 1170, 1520, 1580, 1600, 1640, 1670, 1690 and 1700. This is to make the program useable in other countries as well.¢¢ If you or your wife or someone you know belongs to a club or an organization then give them the "TREASURER'S REPORT" program, they will love it. Being a treasurer with this program makes the job easy. Not only will you save a lot of time but you also will receive compliments on the clarity and completness of your treasurer's reports. In addition you did not have to struggle with spread sheets, data bases, check balancing programs and calculators. You can now sit back and enjoy your club and bask in the prestige of having a job well done.¢
