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1991-12-18
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PRINTING ENVELOPES WITH LASER PRINTERS IN V12
---------------------------------------------
Since HP Laser Printers require special setup codes before and
after printing envelopes, we recommend that you program all the
keystrokes necessary into Function Keys.
NOTE: In V12.2 these function keys are defined for the blank
User ID. Other Options, Function KEYS, and blank out the
User ID with the space bar.
To program the Function Keys, from the TeleMagic Main Menu selectì
'Other Options' then Function keys. The examples below split the functionì
key strings into two lines. This was done to ensure that the
letters are large enough for you to easily read. When writing yourì
Function Keys, be sure to keep the complete string on a single line andì
make sure there are no blank lines after the string. Keeping this in mind,ì
Program Control-F1 through Control F3 as follows:
CRTL-F1
-------
The first Function Key is used to print a single envelope from aì
Contact Record. It will send the proper setup codes for an HP compatibleì
printer to print envelopes from the manual envelope feeder and then resetì
the printer back to its power on defaults. No blank envelopes will beì
printed.
&F6KEY+"cchr(27)+'&l1O'+chr(27)+'&l3H';xpe"+F6KEY+"cchr(27)+'E'+chr(27)ì
+'&l1H';x"
CTRL-F2
-------
The second Function key is used to print envelopes from the Reportsì
Menu. It will use a formletter file called "LASER.ENV" instead of theì
normal "E" file that is used to print envelopes from individual contactì
records. After printing envelopes for all the records in the filter, theì
Function Key will reset the printer back to its power-on defaults. Thereì
will be one blank envelope printed at the end of the filter.
&F6KEY+"cchr(27)+'&l1O'+chr(27)+'&l3H';xfLASER.ENV;npx"+F6KEY+"cchr(27)ì
+'E'+chr(27)+'&l1H';x"
CTRL-F3
-------
The third function key contains the codes to reset your printerì
back to its power-on defaults. It is not needed with the above functionì
keys (they already have this built in!), but it is a convenient Functionì
key to have.
&F6key+"cchr(27)+'E'+chr(27)+'&l1H';x"
General Notes On Function keys
------------------------------
In all of the above function keys, the character following the '&' isì
a lower case L. The next character is a number and the last character mustì
be an upper case letter.
If your printer has an automatic envelope feeder tray and you wouldì
like to use this feature, change the '&l3H' to '&l6H' . You may want toì
check your printer manual to see if your printer has this capability.
When you are done editing the Function Keys, go to Master Controls,ì
Notepad and set the "Automatic Notepad Stamp From Formletter" to be N. Saveì
this by pressing F10.
Envelope Formletters
--------------------
To be able to print envelopes from both a Contact Screen and from theì
Reports Menu, you will need to have two different formletter files.
The "LASER.ENV" file is used to print envelopes form the Reports Menu andì
the "E" file will be used to print an envelope for a single Contact Record.ì
If you already have these files, please verify that they are correct. Theì
slight difference between the two files is to prevent extra form feeds whenì
printing a single envelope from a Contact Record.
The "E" File
------------
Create an "E" file to look like the file below. If you already haveì
an "E" file, please verify that it is correct. We have included
comments in braces {}. DO NOT INCLUDE THEM IN THE E FILE. They are
there to help you edit the file. Also, you will notice a space between theì
\ /. DO NOT PUT A SPACE BETWEEN THE SLASHES.
\ /[marg=18] {line 1}
your name {line 12}
your company
your address
your city, state, zip
\ /[marg=55]
\ /[stdadr!] {line 23}
{line #24 is the last line in the file and is
blank}
It is very important to ensure that there are only 24 lines in theì
"E" file. To test this, go to the end of line 24 and touch the down arrowì
key. If the cursor moves down below line 24, there are extra blank linesì
in the file. To remove them, go to the end of line 24 and
hold down your DEL or DELETE key for a few seconds and check again to makeì
sure the curor does not move below line 24. When you are done, touch F10 toì
save E.
The "LASER.ENV" File
----------------------
Create a "LASER.ENV" file to look like the one below. If youì
already have one, please verify that it is correct. Again, comments are
in braces {}. DO NOT INCLUDE THEM IN THE ACTUAL FILE or the space betweenì
slashes.
\ /[marg=18] {line 1}
your name {line 12}
your company
your address
your city, state, zip
\ /[marg=55]
\ /[stdadr!] {line 23}
\ /[EJECT] {This is line 24, the last line in the file}
As in the first file, it is important that there are only 24 lines inì
the "LASER.ENV" file. Test to make sure there are only 24 lines beforeì
saving the file.
Printing Single Envelopes
-------------------------
To print a single envelope on your Laser printer, go to a Contactì
record you wish to print an envelope for and press CTRL-F1. Your printerì
will ask you to insert an envelope. Your printer should have two paperì
guides on the top of the paper tray for manually feeding paper. Move theseì
toward the center of the tray until your envelope fits neatly between them.ì
Put the end of your envelope in the manual feed area between these guides.ì
At this point, depending on your printer, you may have to press a buttonì
on the printer to tell it that an envelope has been inserted before theì
printer will print the envelope. After the envelope has printed, theì
printer will be reset back to document mode.
Printing a series of Envelopes
------------------------------
To print a series of envelopes for Contacts using a filter, go to theì
TeleMagic Main Menu and select the filter you wish to use. Next selectì
Reports (from the Main Menu) then press Ctrl-F2. After the envlelopes haveì
been printed, the printer will be reset back to document mode.
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