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║ PAYROLL & PERSONNEL MANAGEMENT ║
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║ Copyright (c) 1990-91, TJS LAB, Inc, PO Box 585366, Orlando, FL 32858-5366 ║
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║ PO BOX 585366, ORLANDO, FLORIDA 32858 ▄▄▄▄▀ ║
╚════════════════════════════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB, Inc. Orlando, Florida
Table of Contents
Page Subject
──── ──────────────────────────────────────────────────────────
1......INTRODUCTION
2......COPYRIGHT/LICENSE
2......DISCLAIMER
2......REQUIREMENTS ***
2......SETUP
3......MAIN MENU
3...... NAME/PASSWORDS
4......EMPLOYEES BROWSE
4...... BROWSE HELP - F1
5...... EDITS
6...... EDIT PAY - PERSONAL DATA
7...... EDIT PAY - CURRENT DATA
8...... EDIT PAY - QUARTER DATA
9...... EDIT PAY - YEAR TO DATE (YTD) DATA
10...... EDIT PAY - VACATION DATA
11...... EDIT PAY - SICK PAY DATA
12...... EDIT PAY - NEXT OF KIN/EMERGENCY DATA
13...... EDIT PAY - DEDUCTIONS DATA
14...... EDIT PAY - ALL DATA
15...... ADD NEW EMPLOYEE RECORD - CTRL N
15...... ZERO CURRENT PAYROLL PERIOD - F3
16...... REPLACE HOURS WITH DEFAULT - F4
16...... FIND - F5,F6,F7,F8,F9
16...... FIND NUMBER - F5
17...... FIND EMPLOYEE NAME - F6
17...... FIND RIGHT 4 NUMBERS OF THE SSN - F7
17...... FIND RIGHT 4 NUMBERS OF TELEPHONE - F8
17...... FIND DEPARTMENT - F9
18......COMPUTE PAYROLL
22......POST PAYROLL & PRINT CHECKS
25...... WHERE TO ORDER THE PRE-PRINTED CHECK FORMS
26......REPORTS
26...... REPORTS & ROUTINES LISTING
27...... EMPLOYEE EXPANDED REPORT
28...... EMPLOYEE PAYROLL REPORT
29...... EMPLOYEE PERSONAL REPORT
30...... EMPLOYEE LIST
30...... EXAMPLE OF THE EMPLOYEE LIST
31...... EMPLOYEE MEMO/NOTES REPORT
31...... EMPLOYEE DUMP REPORT
32...... EMPLOYEE ADDRESS LABELS
33...... RESET QUARTER & YTD FIELDS ***
34...... CURRENT PAYROLL SUMMARY REPORT
34...... EXAMPLE OF THE CURRENT PRE-POST PAYROLL REPORT
DAYO PAYROLL, TJS LAB, Inc. Orlando, Florida
Table of Contents
Page Subject
──── ──────────────────────────────────────────────────────────
35...... POSTED PAYROLL SUMMARY REPORT
36...... EXAMPLE OF A POSTED PAYROLL REPORT
37...... QUARTERLY PAYROLL SUMMARY
38...... EXAMPLE OF THE QUARTERLY SUMMARY REPORT
38...... YEAR TO DATE (YTD) SUMMARY REPORT
39...... EXAMPLE OF THE YEAR TO DATE (YTD) PAYROLL REPORT
39...... PAYROLL DETAIL REPORT
40...... STATE TAX SUMMARY - STATE CODE
41...... EXAMPLE OF THE STATE TAX SUMMARY REPORT
41...... STATE TAX SUMMARY - CLASS CODE
42...... EXAMPLE OF THE STATE TAX SUMMARY - BY CLASS CODE
42...... REPRINT CHECKS
44...... ROLL PAYROLL YEAR
45...... W2s
47...... EXAMPLE OF THE W2
48...... YEAR TO DATE (YTD) PAYROLL GRAPH
50...... CONFIGURATION STATUS REPORT
51...... EXAMPLE OF THE CONFIGURATION REPORT
52...... VIEW REPORTS ON SCREEN
53...... REPORT VIEWING SCREEN
54...... PRINTER DRIVER (SETUP)
54...... PRINTER DRIVER OPTIONS
55...... CHANGE DEFAULT PRINTER
56......CONFIGURATION
56...... CONFIGURATION LIST
57...... COMPANY NAME
57...... COMPANY ADDRESS
57...... COMPANY TELEPHONE
57...... MAXIMUM FEDERAL INSURANCE CONTRIBUTIONS ACT (FICA) DEDUCTION
57...... FICA PERCENTAGE RATE
58...... MAXIMUM MEDICARE DEDUCTION
58...... MEDICARE PERCENTAGE RATE
58...... MAXIMUM STATE INSURANCE (SDI) DEDUCTION
58...... SDI PERCENTAGE RATE
59...... DEFAULT STATE TAX CODE
59...... DEFAULT STATE TAX RATE
59...... LAST PAYROLL CHECK NUMBER USED
59...... LAST EMPLOYEE NUMBER USED
59...... OVERTIME FACTOR
60...... PREMIUM FACTOR
60...... DEFAULT PAY PERIOD
60...... DEFAULT WEEKLY HOURS
60...... EXEMPTION AMOUNT
61...... QUARTERLY START DATES
61...... DEFAULT CHECK COMMENT/NOTE
DAYO PAYROLL, TJS LAB, Inc. Orlando, Florida
Table of Contents
Page Subject
──── ──────────────────────────────────────────────────────────
62...... FEDERAL TAX TABLES
62...... FEDERAL EMPLOYER NUMBER
62...... STATE EMPLOYER NUMBER
63...... CURRENT DIRECTORY DATABASE LOCATION
63...... GENERAL LEDGER (GL) DATABASE LOCATION/DIRECTORY
63...... AUTOMATIC GL POSTING
64...... EDIT CLASS CODE RECORD
65...... ADD NEW CLASS CODE RECORD
65...... FIND CLASS CODE
66...... LEFT MARGIN FOR THE PAYROLL CHECK
66...... RUN PAYROLL - COMPUTE FICA TAX ONLY
66...... REPORT PRINTER TYPE
66...... REPORT PRINTER PORT
67...... VISUAL INDEXING
67...... AUTOMATIC DAILY INDEXING
67...... COLOR MONITOR
67...... COLOR INTENSITY
68......MISCELLANEOUS ROUTINES
68...... MISC Routines Menu:
69...... APPEND FROM
71...... BROWSE DATABASES
73...... COPY (.DBF) TO
75...... CREATE DATABASE
77...... DELETE RECORDS
78...... ERASE FILE
78...... EXIT TO DOS
79...... INDEX A DATABASE
80...... LIST FIELDS
83...... MODIFY DATABASE
84...... PACK DATABASE
85...... RECALL RECORDS
85...... RETURN TO MENU
85...... RUN (DOS COMMAND)
86...... SIMPLE EDITOR
87...... SORT DATABASE
88...... TYPE (PRINT) FILE
89...... ZAP DATABASE
91......HELP SCREENS
92...... EXPANDED HELP
93...... USER DEFINED & INPUTTED HELP SCREENS/MESSAGES
94...... VIEW DOCUMENTATION ONSCREEN
95......DATABASE STRUCTURE
102......DATA DICTIONARY
109......DAYO PAYROLL MAINTENANCE & QUIRKS
110......TJS 'Computer' LAB
DAYO PAYROLL, TJS LAB, Inc. Orlando, Florida Page: 1
■ INTRODUCTION
DAYO Payroll provides a system for the computation of payroll for
businesses of any size. DAYO Payroll contains many features and functions
not normally found in any PC payroll application. Some of DAYO payroll's
features include: Multiuser, unlimited employees, Weekly, BiWeekly, and/or
Monthly payrolls, quarterly, year to date (YTD), and current summary
databases, databases are dBase IV (tm) compatible, Automatic payroll posting
& computation, vacation maintenance, sick pay/days maintenance, check
printing, multiple states, standard or fixed state tax, standard or fixed
federal tax, SDI tax, overtime & premium hourly wages, up to 8 deductions,
exempt/non-exempt deductions, view reports on screen, printer setup &
drivers, and over 34+ configurable options. Reports include the following:
Employee Expanded Payroll Summary YTD
Employee List Payroll Payroll Detail
Employee List Personal State Tax
Employee List Abbr. State Tax by CLASS
Employee Notes Reprint Checks
Employee Dump Roll Year
Employee Labels Print W2s
Payroll Summary Pre-Post YTD Graph
Payroll Summary Post Configuration Settings
Payroll Summary QTR
DAYO Payroll is fully integrated with DAYO General Ledger, however, it
does not require any of the other DAYO modules for operation...
Other DAYO Products:
DAYO Inventory Inventory Control, Vendors, Purchasing, Receiving
DAYO POS Point of Sales Billing & Invoicing
DAYO BO Customer Backorders
DAYO Quotes Sales Quoting System
DAYO Price Books Special pricing for your customers as well as a
wide range of product catalogs/reports
DAYO AR Accounts Receivable
DAYO AP Accounts Payable
DAYO GL General Ledger
DAYO BO Back Orders
DAYO EOP End of Period Purge & Physical Inventory
DAYO MRP Materials Requirement Planning for Manufacturers
DAYO Passwords Password protect your DAYO system
DAYOX Network/LAN Index Maintenance Utility
DAYO Smart Reports A variety of reports pertaining to the above modules
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 2
■ COPYRIGHT/LICENSE
This manual and software is copyrighted with all rights reserved by
TJS LAB. No copying of this manual or software is authorized without
the prior written consent of TJS LAB. An exception to this rule is the
making of backup copies of registered software disks. No RESALE of any part
of the source codes is authorized without the prior written consent of
TJS LAB. TJS LAB retains all rights to DAYO PAYROLL software, documentation,
and source codes.
■ DISCLAIMER
No warrant is made that this software will work in all environments,
or with all resident programs and hardware configurations. TJS LAB has
tested this software in many environments and found it to perform as
expected, however, this software is licensed "AS IS".
TJS LAB will not be liable for any damage done to your data, hardware,
and/or software systems as a result of using DAYO PAYROLL.
■ REQUIREMENTS ***
IBM or Compatible CPU
640K memory
* DOS 3.3 or above
Hard Disk
■ SETUP
To setup DAYO PAYROLL, run the SETUP program found on the Menu, Update
& Conversion, and/or the Installation diskettes. This program will decompress
the payroll files onto your hard disk into directory: \DAYOPAY. When you run
DAYO Payroll for the first time, it will create all the database, index, and
configuration files it requires for operation. Type and enter 'DAYOPAY' at
the DOS prompt to run the program.
*** Your CONFIG.SYS file must have the buffers set to a minimum of 10, and
your files must have a MINIMUM setting of 55! Failure to edit the CONFIG.SYS
file is the #1 cause for DAYO installation problems! A CONFIG.SYS file is
created if there is a problem detected, in the directory that this DAYO
module is being run in. You may copy this file into your root/boot drive.
Refer to your DOS manual for more information on the CONFIG.SYS file!
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 3
■ MAIN MENU
The main menu displays the options on the left side of the screen. On
the bottom left is displayed the key payroll databases with their sizes and
number of records. The employee database (PAY.DBF) contains the information
on each of your employees. The payroll database (PAYROLL.DBF) contains year
to date (YTD) payroll records (one per check). The payroll history database
(PAYHIST.DBF) contains previous year payroll records.
DAYO Payroll Version 3.0 TJS LAB ┌───[February 1991]──┐
╓──────────────────────╖ │S M T W T F S │
║ 1 EMPLOYEES ║ █▄██▄ ▄█▄ █░ █░ ▄███▄ ├────────────────────┤
╟──────────────────────╢ █░ █░ █░█░ █░ █░ █░ █░ │ 1 2│
║ 2 PAYROLL ║ █░ █░ █░█░ ▀█░██░ █░ █░ │ 3 4 5 6 7 8 9│
╟──────────────────────╢ █░ █░ █▀▀▀█░ ▀█▀ █░ █░ │10 11 12 13 14 15 16│
║ 3 CHECKS & POSTING ║ █░ █░ █░ █░ █░ █░ █░ │17 18 19 20 21 22 23│
╟──────────────────────╢ █▀██▀ █░ █░ █░ ▀███▀ │24 25 26 27 28 │
║ 4 REPORTS ║ │ │
╟──────────────────────╢ Copyright (c) 1990-1991 └────────────────────┘
║ 5 CONFIGURATION ║
╟──────────────────────╢ █▄███░ ▄█▄ █░ █░ █▄███░ ▄███▄ █░ █░
║ 6 MISC ROUTINES ║ █░ █░ ▄█ █▄ █░ █░ █░ █░ █░ █░ █░ █░
╟──────────────────────╢ █▀███░ █░ █░ █▄ ▄█░ █▄▄▄█░ █░ █░ █░ █░
║ 7 EXIT ║ █░ █▄▄▄█░ ███░ █▀▀█░ █░ █░ █░ █░
╚╦╦╦════════════════╦╦╦╝ █░ █▀ ▀█░ █░ █░ ▀█░ █░ █░ █░ █░
╚╬╣ Select Option ╠╬╝ █░ █░ █░ █░ █░ █░ ▀███▀ ███░ ███░
╚╩════════════════╩╝
╓──────────────────────────────╖
║Database # Records Size║
║PAY 36 61931║
║PAYROLL 37 11968║
║PAYHIST 0 1091║
╚══════════════════════════════╝
Browse/Edit/Maintain your Employee Records
To select/enter any of the main menu options, use the arrow keys to
highlight the desired one and press enter/return.
■ NAME/PASSWORDS
Upon entering a main menu option for the first time, you will be
presented with a prompt asking for your name or your password if using DAYO
passwords. Something (anything) must be entered at the name prompt. The
exact spelling (case sensitive) of passwords must be provided.
┌────────────────────────────────────────────────────────────────────────────┐
│┌──────────────────────────────────────────────────────────────────────────┐│
││ Enter Your Name: George Moonilal ││
│└──────────────────────────────────────────────────────────────────────────┘│
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 4
■ EMPLOYEES BROWSE
The first main menu option is the employee browse screen. From this
browse screen you can view, edit, enter weekly hours and general maintenance
on your employee payroll (and personnel) records. Only 1 employee is
displayed at a time on the screen. Use the arrow keys (or FIND keys) to move
to other employee records.
Key employee/payroll information is displayed onto the screen.
*** Note, the employee record is rather large, containing at least 150
fields! Use the left/right arrow keys to view the entire record.
You can edit at any time by simply typing in the change.
╔════════════════════════[ EMPLOYEE PAYROLL BROWSE ]═════════════════════════╗
║Number: 999999 Name: George Moonilal <Active> ║
║Marital Status:SAL Sex: M SSN: 123-45-6789 DOB: 12/10/58 DOH: 03/08/87 ║
║Status: Department: Type: P Class: MGM Paid: Weekly Parttime║
║Address: PO Box 3453 Orlando, FL 32808 ║
║Rate: 10.5000 Withhold Taxes: Yes Exemptions: 3 State Tax: 0.0000 ║
║1st Qtr: 11240.00 2nd Qtr: 22230.00 3rd Qtr: 22230.00 4th Qtr: 120.00║
║Regular Hours: 0.000 Overtime: 0.000 Other: 0.00 ║
║CURRENT: Reg Hrs: 0.000 Overtime: 0.000 Other Amount: 0.00 ║
║Gross: 0.00 Fed: 0.00 FICA: 0.00 Deductions: 0.00║
║State: 0.00 Net: 0.00 Check#: 109090 Date: 07/12/90 ║
║Note: 401 K Signup next week ║
║YTD: Reg Hrs: 3120.000 Overtime: 30.000 Other Amount: 120.00 ║
║Gross: 56444.23 Fed: 12349.39 FICA: 8956.45 Deductions: 5.00║
║State: 0.00 Net: 41223.21 ║
╚════════════════════════════════════════════════════════════════════════════╝
NUMBER NAME SSN
────────────────────╥────────────────────────────────╥────────────────────────
999999 ║ George Moonilal ║ 234-23-4344
────────────────────╨────────────────────────────────╨────────────────────────
Esc (Exit) F1 (Help) F2 (Edit) Ctrl N (Add) Ctrl U (Del)
F3 (Zero Hours) F4 (Default Hours) Alt F1 (Notes)
Find F5 (Employee Number) F6 (Name) F7 (SSN) F8 (PHONE) F9 (DEPT)
1/3
■ BROWSE HELP - F1
To view the special function keys while in any browse, press F1. Read
more about this help later in this manual...
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 5
■ EDITS
Due to the large number of fields in the employee record, the fields
were segregated into 9 edit screens:
┌────────────────────────────────[ EDIT PAY ]────────────────────────────────┐
│ Due to the large number of records in the Employee database (PAY.DBF) │
│ a full screen edit of all fields would not be practical, therefore │
│ the following options are provided for you: │
│ │
│ │
│ Select Edit Option -> Personal Data │
│ Current Data │
│ Quarterly Data │
│ Year to Date Data │
│ Vacation Data │
│ Sick Pay Data │
│ Next of Kin │
│ Deductions │
│ All in a selection window │
│ Exit │
│ │
│ │
│ │
│ │
│ │
│ │
└────────────────────────────────────────────────────────────────────────────┘
Esc (Exit/Abort)
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 6
■ EDIT PAY - PERSONAL DATA
This option contains all the personal data for the employee:
┌────────────────────────[ EDIT PAY - PERSONAL DATA ]────────────────────────┐
│ NUMBER: 999999 │
│ NAME: Terry Smith │
│ SSN: 070-73-4689 │
│ ADDRESS LINE 1: PO Box 5077 │
│ ADDRESS LINE 2: │
│ CITY: Augusta │
│ STATE: GA │
│ ZIP: 30909 │
│ TELEPHONE: (404) 231-4350 │
│ TYPE: FUL │
│ STATUS: SAL │
│ CLASS: MGM │
│ DEPARTMENT: SLS │
│ SEX: M │
│ MARITAL STATUS (M/S): M │
│ DATE OF BIRTH: 12/09/57 DATE OF HIRE: 08/02/75 │
│ HOURLY RATE: 24.7500 │
│ PAY PERIOD (W,B,M): W │
│ WITHHOLD: Y │
│ EXEMPTIONS: 2 │
│ NEXT OF KIN: Sally Smith (407) 295-1704 │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 7
■ EDIT PAY - CURRENT DATA
This option lets you scroll to the field you wish to enter.
┌────────────────────────[ EDIT PAY - CURRENT DATA ]─────────────────────────┐
│ Select The Field(s) │
│ That You Wish To Edit -> NUMBER │
│ Then Press Enter.. NAME │
│ SSN │
│ RATE │
│ PAYPERIOD │
│ There are more fields REG_HOURS │
│ off screen... OT_HOURS │
│ P_HOURS │
│ Use the up, down, OTHER │
│ PgUp, and/or PgDn SICK_PAY │
│ keys to access them... VAC_PAY │
│ WITHHOLD │
│ EXEMPTIONS │
│ FED_FIX │
│ FED_FACTOR │
│ PRINTED │
│ TAX_STATE │
│ STATE_RATE │
│ STATE_FIX │
│ SICK_DAYS │
└────────────────────────────────────────────────────────────────────────────┘
Editing is possible by highlighting the field and pressing enter as seen
with the RATE field:
┌────────────────────────[ EDIT PAY - CURRENT DATA ]─────────────────────────┐
│ Select The Field(s) │
│ That You Wish To Edit -> NUMBER │
│ Then Press Enter.. NAME │
│ SSN │
│ 24.7500 │
│ PAYPERIOD │
│ There are more fields REG_HOURS │
│ off screen... OT_HOURS │
│ P_HOURS │
│ Use the up, down, OTHER │
│ PgUp, and/or PgDn SICK_PAY │
│ keys to access them... VAC_PAY │
│ WITHHOLD │
│ EXEMPTIONS │
│ FED_FIX │
│ FED_FACTOR │
│ PRINTED │
│ TAX_STATE │
│ STATE_RATE │
│ STATE_FIX │
│ SICK_DAYS │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 8
■ EDIT PAY - QUARTER DATA
The quarter data contains payrolls sums for each quarter of the employee,
and subtotals for the current payroll period.
┌────────────────────────[ EDIT PAY - QUARTER DATA ]─────────────────────────┐
│ Select The Field(s) │
│ That You Wish To Edit -> NUMBER │
│ Then Press Enter.. NAME │
│ SSN │
│ QUARTER1 │
│ QUARTER2 │
│ There are more fields QUARTER3 │
│ off screen... QUARTER4 │
│ QTR_RHOUR │
│ Use the up, down, QTR_OHOUR │
│ PgUp, and/or PgDn QTR_PHOUR │
│ keys to access them... QTR_RPAY │
│ QTR_OPAY │
│ QTR_PPAY │
│ QTR_OTHER │
│ QTR_GROSS │
│ QTR_FED │
│ QTR_STATE │
│ QTR_FICA │
│ QTR_SDI │
│ QTR_NET │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 9
■ EDIT PAY - YEAR TO DATE (YTD) DATA
The year to date (YTD) data contains payrolls sums for the year of each
employee and subtotals for the current payroll period.
┌──────────────────────────[ EDIT PAY - YTD DATA ]───────────────────────────┐
│ Select The Field(s) │
│ That You Wish To Edit -> NUMBER │
│ Then Press Enter.. NAME │
│ SSN │
│ YTD_RHOUR │
│ YTD_OHOUR │
│ There are more fields YTD_PHOUR │
│ off screen... YTD_RPAY │
│ YTD_OPAY │
│ Use the up, down, YTD_PPAY │
│ PgUp, and/or PgDn YTD_OTHER │
│ keys to access them... YTD_GROSS │
│ YTD_FED │
│ YTD_STATE │
│ YTD_FICA │
│ YTD_SDI │
│ YTD_NET │
│ YTD_DEDX │
│ YTD_DEDN │
│ YTD_DED1 │
│ YTD_DED2 │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 10
■ EDIT PAY - VACATION DATA
This option contains the fields linked to vacation.
┌────────────────────────[ EDIT PAY - VACATION DATA ]────────────────────────┐
│ │
│ │
│ NUMBER: 999999 │
│ NAME: George Moonilal │
│ SSN: 234-23-4344 │
│ ACCRUED VACATION DAYS/HOURS: 7.000 │
│ VACATION DAYS/HOURS USED: 5.000 │
│ VACATION DAYS/HOURS PER PERIOD: .500 │
│ VACATION DAYS/HOURS PAY: 0.00 │
│ CURRENT VACATION DAYS/HOURS: 0.00 │
│ QUARTER VACATION DAYS/HOURS: 0.00 │
│ YTD VACATION DAYS/HOURS: 0.00 │
│ │
│ │
│ │
│ │
│ │
│ │
│ │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 11
■ EDIT PAY - SICK PAY DATA
This option contains the fields relating to the maintenance of Sick Pay.
┌────────────────────────[ EDIT PAY - SICK PAY DATA ]────────────────────────┐
│ │
│ │
│ NUMBER: 999999 │
│ NAME: George Moonilal │
│ SSN: 234-23-4344 │
│ ACCRUED SICK DAYS/HOURS: 15.000 │
│ SICK DAYS/HOURS USED: 1.000 │
│ SICK DAYS/HOURS PER PERIOD: .250 │
│ SICK DAYS/HOURS PAY: 0.00 │
│ CURRENT SICK DAYS/HOURS: 0.00 │
│ QUARTER SICK DAYS/HOURS: 0.00 │
│ YTD SICK DAYS/HOURS: 0.00 │
│ │
│ │
│ │
│ │
│ │
│ │
│ │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 12
■ EDIT PAY - NEXT OF KIN/EMERGENCY DATA
Use this option/field to enter the name and telephone number of the
employee's next of kin or contact in case of emergency.
┌─────────────────[ EDIT PAY - EMERGENCY/NEXT OF KIN DATA ]──────────────────┐
│ │
│ │
│ │
│ │
│ │
│ │
│ Employee: George Moonilal Number: 999999 │
│ │
│ │
│ │
│ Enter the Next of Kin and/or Emergency Information on the next line: │
│ Pat Taylor, 671-0930 │
│ │
│ │
│ │
│ │
│ │
│ │
│ │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 13
■ EDIT PAY - DEDUCTIONS DATA
This option lets you scroll/edit your many deduction related fields.
To edit one, highlight it, then press enter. A prompt will appear allowing
you to edit/change the value of that field.
┌───────────────────────[ EDIT PAY - DEDUCTIONS DATA ]───────────────────────┐
│ Select The Field(s) │
│ That You Wish To Edit -> NUMBER │
│ Then Press Enter.. NAME │
│ SSN │
│ DEDUCT1 │
│ DEDUCT1AMT │
│ There are more fields DEDUCT1X │
│ off screen... DEDUCT2 │
│ DEDUCT2AMT │
│ Use the up, down, DEDUCT2X │
│ PgUp, and/or PgDn DEDUCT3 │
│ keys to access them... DEDUCT3AMT │
│ DEDUCT3X │
│ DEDUCT4 │
│ DEDUCT4AMT │
│ DEDUCT4X │
│ DEDUCT5 │
│ DEDUCT5AMT │
│ DEDUCT5X │
│ DEDUCT6 │
│ DEDUCT6AMT │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 14
■ EDIT PAY - ALL DATA
This option contains a scroll of ALL fields. To edit any of them,
highlight the field and press enter. A prompt will appear allowing you to
edit/change the value of that field.
┌──────────────────────────[ EDIT PAY - ALL DATA ]───────────────────────────┐
│ Select The Field(s) │
│ That You Wish To Edit -> NUMBER │
│ Then Press Enter.. NAME │
│ SSN │
│ ADDR1 │
│ ADDR2 │
│ There are more fields CITY │
│ off screen... STATE │
│ ZIP │
│ Use the up, down, PHONE │
│ PgUp, and/or PgDn TYPE │
│ keys to access them... STATUS │
│ DEPARTMENT │
│ SEX │
│ MARITAL │
│ DOB │
│ DOH │
│ RATE │
│ PAYPERIOD │
│ REG_HOURS │
│ OT_HOURS │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 15
■ ADD NEW EMPLOYEE RECORD - CTRL N
Press Ctrl N to add a new employee. A Full Screen Edit function will
appear, but take note that only the first 42 fields will be displayed.
Note, it is recommended that the employee's name be in the format:
First Name, Middle Name/Initial, Last Name
Use the F2 Edit option to finish editing the key fields for new employee
records.
┌────────────────────[ NEW EMPLOYEE - FULL SCREEN EDIT ]─────────────────────┐
│ NUMBER: 012302 OTHER: 0.00 │
│ NAME: JOE NEW SICK_PAY: 0.00 │
│ SSN: - - VAC_PAY: 0.00 │
│ ADDR1: WITHHOLD: T │
│ ADDR2: EXEMPTIONS: 0 │
│ CITY: CURR_RHOUR: 0.000 │
│ STATE: CURR_OHOUR: 0.000 │
│ ZIP: CURR_PHOUR: 0.000 │
│ PHONE: CURR_RPAY: 0.00 │
│ TYPE: CURR_OPAY: 0.00 │
│ STATUS: CURR_PPAY: 0.00 │
│ DEPARTMENT: CURR_OTHER: 0.00 │
│ SEX: CURR_GROSS: 0.00 │
│ MARITAL: CURR_FED: 0.00 │
│ DOB: / / CURR_STATE: 0.00 │
│ DOH: / / CURR_FICA: 0.00 │
│ RATE: 0.0000 CURR_SDI: 0.00 │
│ PAYPERIOD: W CURR_NET: 0.00 │
│ REG_HOURS: 0.000 CURR_DEDX: 0.00 │
│ OT_HOURS: 0.000 CURR_DEDN: 0.00 │
│ P_HOURS: 0.000 CURR_DED1: 0.00 │
└────────────────────────────────────────────────────────────────────────────┘
Press Esc to Abort, PgUp/PgDn to Save and Exit
■ ZERO CURRENT PAYROLL PERIOD - F3
At the beginning of a new payroll period, and before any entry of hours,
it is recommended that you zero out all current pay period fields (ie:
hours).
╔═══════════[ ZERO OUT: HOURS, SICK PAY, VACATION PAY, & OTHER ]═══════════╗
║ Do you really want to ZERO out the current hours and pay amounts? (Y/N)║
╚══════════════════════════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 16
■ REPLACE HOURS WITH DEFAULT - F4
Press F4 to place the default number of hours (as set in the
configuration menu) in each employee record. You can do this for all
employees, or for just specific pay period employees.
╔══════════════[ REPLACE HOURS WITH DEFAULT ]══════════════╗
║ ║
║ Run Payroll For -> All Employees ║
║ W - Weekly Employees Only ║
║ B - BiWeekly Employees Only ║
║ M - Monthly Employees Only ║
║ ║
╚══════════════════════════════════════════════════════════╝
The progress of the replacement of default hours is displayed upon the
screen:
╔══════════════[ REPLACE HOURS WITH DEFAULT ]══════════════╗
║ ║
║ Run Payroll For -> All Employees ║
║ W - Weekly Employees Only ║
║ B - BiWeekly Employees Only ║
║ M - Monthly Employees Only ║
║ ║
╚═╡██████████████████████████┼──┼──┼──┼──┼──┼──┼──┼──┼──╞══╝
■ FIND - F5,F6,F7,F8,F9
The employee payroll database has 5 indexes; on the employee number,
employee name, the right 4 numbers of the employee's social security
number (SSN), the right 4 numbers of the employee's telephone number, and
the employee's department.
■ FIND NUMBER - F5
┌─────────────────────────────────────────────────────────────┐
│ Enter NUMBER: 99999 │
└───────────────────────────────────────────────────TJS LAB───┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 17
■ FIND EMPLOYEE NAME - F6
┌─────────────────────────────────────────────────────────────┐
│ Enter NAME: George │
└───────────────────────────────────────────────────TJS LAB───┘
■ FIND RIGHT 4 NUMBERS OF THE SSN - F7
┌─────────────────────────────────────────────────────────────┐
│ Enter RIGHT(SSN,4): 434 │
└───────────────────────────────────────────────────TJS LAB───┘
■ FIND RIGHT 4 NUMBERS OF TELEPHONE - F8
┌─────────────────────────────────────────────────────────────┐
│ Enter RIGHT(PHONE,4): 3960 │
└───────────────────────────────────────────────────TJS LAB───┘
■ FIND DEPARTMENT - F9
┌─────────────────────────────────────────────────────────────┐
│ Enter DEPARTMENT+NAME: MGM │
└───────────────────────────────────────────────────TJS LAB───┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 18
■ COMPUTE PAYROLL
This option takes the information you entered in the Employee Browse
(ie: number of hours worked, vacation pay, other...) and computes the pay
per employee based on the configuration values and the employee rates and
settings. Note, running this option does not perform any posting, but does
overwrite the information in the CURRENT fields (they start with 'CURR_').
The payroll is based on the values of the following fields found in each
employee record:
RATE - Pay rate per hour
PAYPERIOD - Pay type, ie: 'W'eekly, 'B'iweekly, 'M'onthly
REG_HOURS - Number of regular hours worked
OT_HOURS - Number of overtime hours worked
P_HOURS - Number of premium hours worked
OTHER - Amount of miscellaneous pay
SICK_PAY - Amount of sick pay
VAC_PAY - Amount of vacation pay
DEDUCTxAMT - 1 thru 8 deduction amounts
When this routine is run, pay is computed based on the employee's rate
of pay and the hours he worked. This total plus the sick pay, vacation pay,
and other pay minus the deductions and taxes equals the employee's gross pay.
The Payroll Equations:
Regular Pay = RATE * REG_HOURS
Overtime Pay = RATE * OT_HOURS * Overtime Factor
Premium Pay = RATE * P_HOURS * Premium Factor
Gross Pay = Regular Pay + Overtime Pay + Premium Pay
Net Pay = (Regular Pay + Overtime Pay + Premium Pay + Other Pay +
Sick Pay + Vacation Pay ) - ( Federal Taxes + FICA Tax +
Medicare + State Tax + SDI Tax + Deductions )
At each pay period, the hours each employee worked must be inputed/placed
into the following fields; REG_HOURS (regular hours), OT_HOURS (overtime
hours), and P_HOURS (premium hours). The regular hours are multipled by the
employee's RATE to get the regular pay amount. Overtime and premium hours are
multiplied by the RATE and factors maintained in the configuration menu. If
any sick pay is due, place it in the field SICK_PAY. Vacation pay is placed
into the field VAC_PAY. If the employee is receiving any miscellaneous pay
(ie: bonus), place the amount in the OTHER field. These values will determine
the gross wages for the employee for the current period.
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 19
Federal income tax is computed based on the Federal Tax Table accessed in
the configuration menu. This computed federal income tax can also be adjusted
by a factor (ie: pay 10% more than the computed rate...). If the field
FED_FACTOR (in the employee record of the database PAY.DBF) has a positive
value, the value will be multiplied with the computed federal tax to produce
a new and adjusted federal income tax. Also available is a Fixed Federal Tax
which (if used) is the value contained in the field FED_FIX in the employee's
record.
FICA tax is computed based on a factor or percentage rate. The default
rate for FICA is maintained in the configuration menu. Like the FICA tax,
as of 1991, Medicare is deducted similarly.
The State income rate is the value of the field STATE_RATE. Note, the
field STATE_TAX must contain the state abbreviation code for the employee or
the tax will not be computed... If so desired, a fixed State tax can be used
by placing a positive value in the field STATE_FIX.
The State insurance rate (SDI) is maintained in the configuration menu.
The field USE_SDI in the employee database (PAY.DBF) must be set to true
(.T.) if SDI tax is to be withheld.
Deductions (up to 8 per employee) are maintained for each employee in the
fields that start with 'DEDUCT'. Each deduction is made at each pay period.
The maintenance of each deduction requires the inputting of the deduction
name into the field DEDUCTx ( where 'x' is a number 1 - 8). The amount of
the deduction (per pay period) is inputted into the field (DEDUCTxAMT). If
the deduction is to be tax exempt, you will need to mark the DEDUCTxX field
as FALSE (.F.); the default is to classify all deductions as exempt (.T).
The deduction balance (total amount to be collected) is placed into the field
DEDUCTxBAL. Note, this balance field will be reduced by the DEDUCTxAMT value
each payroll period. No more maintenance will be required for deductions...
Each payroll period is keyed upon a pay date. This date is usually fixed,
(ie, the last or first day of the week). Insure you have the correct date
before starting!
╔════════════════════════════════════════════════════════════════════════════╗
║ ██▄████▒░ ▄███▄ ██▒░ ██▒░ ██▄████▒░ ▄█████▄ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ▄██ ██▄ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▀████▒░ ██▒░ ██▒░ ██▄▄██▒░ ██▄▄▄██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▄▄▄██▒░ ████▒░ ██▀▀██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▀ ▀██▒░ ██▒░ ██▒░ ▀██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ▀█████▀ █████▒░ █████▒░ ║
║ ║
║ Do you really want to start a payroll? (Y/N) ║
║ ║
║ Enter Week Ending/Payroll Date: 07/21/90 ║
║ ║
║ ║
║ ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 20
You can 'run a payroll' for all types of employees, or all:
╔════════════════════════════════════════════════════════════════════════════╗
║ ██▄████▒░ ▄███▄ ██▒░ ██▒░ ██▄████▒░ ▄█████▄ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ▄██ ██▄ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▀████▒░ ██▒░ ██▒░ ██▄▄██▒░ ██▄▄▄██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▄▄▄██▒░ ████▒░ ██▀▀██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▀ ▀██▒░ ██▒░ ██▒░ ▀██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ▀█████▀ █████▒░ █████▒░ ║
║ ║
║ Do you really want to start a payroll? (Y/N) ║
║ ║
║ Enter Week Ending/Payroll Date: 07/21/90 ║
║ ║
║ Run Payroll For -> All Employees ║
║ W - Weekly Employees Only ║
║ B - BiWeekly Employees Only ║
║ M - Monthly Employees Only ║
║ ║
║ ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
You will be prompted to print/not to print a summary of this process.
If you decide to print one, it can be directed to the printer or to a file
that can later be printed or viewed on screen.
╔════════════════════════════════════════════════════════════════════════════╗
║ ██▄████▒░ ▄███▄ ██▒░ ██▒░ ██▄████▒░ ▄█████▄ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ▄██ ██▄ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▀████▒░ ██▒░ ██▒░ ██▄▄██▒░ ██▄▄▄██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▄▄▄██▒░ ████▒░ ██▀▀██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▀ ▀██▒░ ██▒░ ██▒░ ▀██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ▀█████▀ █████▒░ █████▒░ ║
║ ║
║ Do you really want to start a payroll? (Y/N) ║
║ ║
║ Enter Week Ending/Payroll Date: 07/21/90 ║
║ ║
║ Run Payroll For -> All Employees ║
║ ║
║ Do you want a report? (Y/N) ║
║ ║
║ Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║ Enter File Name: PAY0790.TXT ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 21
The progress of the 'payroll run' is displayed onto the screen with 2
progress graphs. The first is displayed while it zeros out all fields that
start with 'CURR_':
╔════════════════════════════════════════════════════════════════════════════╗
║ ██▄████▒░ ▄███▄ ██▒░ ██▒░ ██▄████▒░ ▄█████▄ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ▄██ ██▄ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▀████▒░ ██▒░ ██▒░ ██▄▄██▒░ ██▄▄▄██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▄▄▄██▒░ ████▒░ ██▀▀██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▀ ▀██▒░ ██▒░ ██▒░ ▀██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ▀█████▀ █████▒░ █████▒░ ║
║ ║
║ Standby while I zero out the totals from the last payroll... ║
║ ║
║╔══════════════════════════════════════════════════════════════════════════╗║
║╟█████████████████████████████████████─┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──╢║
║╚══════════════════════════════════════════════════════════════════════════╝║
║0% 50% Finis║
║ Employee Name SSN Pay Period ║
║ Stacy Anna Johnson 342-32-4333 Weekly ║
║ Andrew Pete Watcher 693-92-0204 BiWeekly ║
║ Francis Gregory LaRossa 342-83-0990 BiWeekly ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
The second progress graph is displayed while the payroll computation for
each employee takes place:
╔════════════════════════════════════════════════════════════════════════════╗
║ ██▄████▒░ ▄███▄ ██▒░ ██▒░ ██▄████▒░ ▄█████▄ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ▄██ ██▄ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▀████▒░ ██▒░ ██▒░ ██▄▄██▒░ ██▄▄▄██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▄▄▄██▒░ ████▒░ ██▀▀██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▀ ▀██▒░ ██▒░ ██▒░ ▀██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ║
║ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ██▒░ ▀█████▀ █████▒░ █████▒░ ║
║ ║
║ Standby now while I compute the payroll... Payroll Total: 2000.00║
║ ║
║╔══════════════════════════════════════════════════════════════════════════╗║
║╟█████████████████████████████████████─┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──╢║
║╚══════════════════════════════════════════════════════════════════════════╝║
║0% 50% Finis║
║ Employee Name SSN Pay Period Gross║
║ Stacy Anna Johnson 342-32-4333 Weekly 2000.00║
║ ║
║ ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 22
■ POST PAYROLL & PRINT CHECKS
This is the third main menu option, and the final set in the processing
of a payroll. Run this routine when satisfied with the current payroll values
as set with the PAYROLL routine and employee browse editing.
This routine takes the values in the current fields (those that start
with 'CURR_') and posts them to the quarterly and yearly fields. Payroll
records (check records) are also created in the database PAYROLL.DBF.
╔════════════════════════════════════════════════════════════════════════════╗
║ █▄███░ ▄█▄ █░ █░ █▄███░ ▄███▄ █░ █░ █▄███░ ▄███▄ ▄██▄ █████░ ║
║ █░ █░ ▄█ █▄ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █▀███░ █░ █░ █▄ ▄█░ █▄▄▄█░ █░ █░ █░ █░ █▀███░ █░ █░ ▀██▄ █░ ║
║ █░ █▄▄▄█░ ███░ █▀▀█░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █░ █▀ ▀█░ █░ █░ ▀█░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █░ █░ █░ █░ █░ █░ ▀███▀ ███░ ███░ █░ ▀███▀ ▀██▀ █░ ║
║ ║
║ Did you make a backup? It is highly recommended that you do! ║
║ ║
║ Do you really want to print checks and post the Current Payroll? (Y/N) ║
║ ║
║ Are you sure? (Y/N) { Point of No Return } ║
║ ║
║ ║
║ ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
You will be prompted to enter the starting check number that will be used
on new payroll records being created. This value will be sequentially
incremented and place with each payroll record created (in the database
PAYROLL.DBF).
╔════════════════════════════════════════════════════════════════════════════╗
║ █▄███░ ▄█▄ █░ █░ █▄███░ ▄███▄ █░ █░ █▄███░ ▄███▄ ▄██▄ █████░ ║
║ █░ █░ ▄█ █▄ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █▀███░ █░ █░ █▄ ▄█░ █▄▄▄█░ █░ █░ █░ █░ █▀███░ █░ █░ ▀██▄ █░ ║
║ █░ █▄▄▄█░ ███░ █▀▀█░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █░ █▀ ▀█░ █░ █░ ▀█░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █░ █░ █░ █░ █░ █░ ▀███▀ ███░ ███░ █░ ▀███▀ ▀██▀ █░ ║
║ ║
║ Did you make a backup? It is highly recommended that you do! ║
║ ║
║ Do you really want to print checks and post the Current Payroll? (Y/N) ║
║ ║
║ Enter starting Check Number: 115 ║
║ ║
║ Note! Only one check per employee! If a check already exists for an ║
║ employee, a new one will not be created! This starting check number ║
║ will only apply to NEW check records. Use the REPRINT CHECKS option ║
║ in the Reports menu to change check numbers of current pay period... ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 23
You have the option of selecting which employees are to be paid. The
default pay period is determined by a configuration setting.
╔════════════════════════════════════════════════════════════════════════════╗
║ █▄███░ ▄█▄ █░ █░ █▄███░ ▄███▄ █░ █░ █▄███░ ▄███▄ ▄██▄ █████░ ║
║ █░ █░ ▄█ █▄ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █▀███░ █░ █░ █▄ ▄█░ █▄▄▄█░ █░ █░ █░ █░ █▀███░ █░ █░ ▀██▄ █░ ║
║ █░ █▄▄▄█░ ███░ █▀▀█░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █░ █▀ ▀█░ █░ █░ ▀█░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █░ █░ █░ █░ █░ █░ ▀███▀ ███░ ███░ █░ ▀███▀ ▀██▀ █░ ║
║ ║
║ Did you make a backup? It is highly recommended that you do! ║
║ ║
║ Do you really want to print checks and post the Current Payroll? (Y/N) ║
║ ║
║ Enter starting Check Number: 115 ║
║ ║
║ Print Checks & Post Payroll For ->All Employees ║
║ W - Weekly Employees Only ║
║ B - BiWeekly Employees Only ║
║ M - Monthly Employees Only ║
║ ║
║ ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
You have the option to print a summary report to printer or file. Note,
the name of the report (if printed to a file) will contain the month/year
of this 'payroll run'.
╔════════════════════════════════════════════════════════════════════════════╗
║ █▄███░ ▄█▄ █░ █░ █▄███░ ▄███▄ █░ █░ █▄███░ ▄███▄ ▄██▄ █████░ ║
║ █░ █░ ▄█ █▄ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █▀███░ █░ █░ █▄ ▄█░ █▄▄▄█░ █░ █░ █░ █░ █▀███░ █░ █░ ▀██▄ █░ ║
║ █░ █▄▄▄█░ ███░ █▀▀█░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █░ █▀ ▀█░ █░ █░ ▀█░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █░ █░ █░ █░ █░ █░ ▀███▀ ███░ ███░ █░ ▀███▀ ▀██▀ █░ ║
║ ║
║ Did you make a backup? It is highly recommended that you do! ║
║ ║
║ Do you really want to print checks and post the Current Payroll? (Y/N) ║
║ ║
║ Enter starting Check Number: 115 ║
║ ║
║ Print Checks & Post Payroll For ->All Employees ║
║ ║
║ Do you want a report? (Y/N) ║
║ ║
║ Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║ Enter File Name: RUNA0790.TXT ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 24
The progress of the posting is displayed with a progress graph:
╔════════════════════════════════════════════════════════════════════════════╗
║ █▄███░ ▄█▄ █░ █░ █▄███░ ▄███▄ █░ █░ █▄███░ ▄███▄ ▄██▄ █████░║
║ █░ █░ ▄█ █▄ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █▀███░ █░ █░ █▄ ▄█░ █▄▄▄█░ █░ █░ █░ █░ █▀███░ █░ █░ ▀██▄ █░ ║
║ █░ █▄▄▄█░ ███░ █▀▀█░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █░ █▀ ▀█░ █░ █░ ▀█░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █░ █░ █░ █░ █░ █░ ▀███▀ ███░ ███░ █░ ▀███▀ ▀██▀ █░ ║
║ ║
║ ║
║ ║
║ Standby now while I Post the Current... Payroll Total: 2000.00 ║
║ ║
║╔══════════════════════════════════════════════════════════════════════════╗║
║╟█████████████████████████████████████─┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──╢║
║╚══════════════════════════════════════════════════════════════════════════╝║
║0% 50% Finis║
║ Employee Name SSN Pay Period Gross║
║ Susie Martin 393-92-0204 BiWeekly 2000.00║
║ ║
║ ║
║ ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
After all posting is done, the option to print the checks will appear.
You can print them now or later with the REPRINT routine in the Reports Menu.
If you wish, you can test print a check for alignment.
╔══════════════════════════════[ PRINT CHECKS ]══════════════════════════════╗
║ ║
║ You can print checks with the REPRINT CHECKS option from the Reports Menu. ║
║ ║
║ Do you wish to print checks at this time? (Y/N) ║
║ ║
║ Do you want to pause between checks? (Y/N) ║
║ ║
║ Okay, Ready The Printer! ║
║ Select Option -> Continue/Start Printing ║
║ Print TEST Pattern ║
║ Esc - Abort Printing & Exit ║
║ ║
║ ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 25
When ready to start printing the actual checks, press 'C'. If you had
responded Y (Yes) to the 'pause between checks' prompt, you need to press
any key to print each check. A facsimile of the check is displayed onto the
screen:
╔════════════════════════════════════════════════════════════════════════════╗
║ █▄███░ ▄█▄ █░ █░ █▄███░ ▄███▄ █░ █░ █▄███░ ▄███▄ ▄██▄ █████░ ║
║ █░ █░ ▄█ █▄ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █▀███░ █░ █░ █▄ ▄█░ █▄▄▄█░ █░ █░ █░ █░ █▀███░ █░ █░ ▀██▄ █░ ║
║ █░ █▄▄▄█░ ███░ █▀▀█░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █░ █▀ ▀█░ █░ █░ ▀█░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █░ █░ █░ █░ █░ █░ ▀███▀ ███░ ███░ █░ ▀███▀ ▀██▀ █░ ║
║ ║
║ ║
║████████████████████████████████████████████████████████████████████████████║
║█░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░█║
║█░░TJS LAB░░░░░░░░░░░░░░░░░░░░░░░░░░░░░Employee Check Check ░░░░░░█║
║█░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░Number Date Number ░░░░░░█║
║█░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░000001░░░░07/21/90░░115 ░░░░░░█║
║█░░One Thousand, Five Hundred Thirty Dollars & Two Cents░░░░░░░░░░░░░░░░░░█║
║█░░ 1530.02░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░█║
║█░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░█║
║█░░Susie Martin ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░█║
║█░░394 East Lancaster Road ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░█║
║█░░South End ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░█║
║█░░Maitland, FL 32819-1903 ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░█║
║████████████████████████████████████████████████████████████████████████████║
╚╚══════════════════════════════════════════════════════════════════════════╝╝
■ WHERE TO ORDER THE PRE-PRINTED CHECK FORMS
The payroll check form can be ordered from:
┌───────────────────────────────────────────────────────────────┐
│ DELUXE COMPUTER FORMS, ST. Paul, Minn 1-800-328-0304 │
│ │
│ Product# 91070 │
└───────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 26
■ REPORTS
There are 22+ reports and routines in the Reports Menu option. Not all
the reports are displayed in the selection box. Use the down/up arrow keys to
view them all:
DAYO Payroll Version 3.0 TJS LAB REPORTS ┌───[February 1991]──┐
╔═════════════════════════╗ │S M T W T F S │
║ PAYROLL REPORTS ║█▄██▄ ▄█▄ █░ █░ ▄███▄ ├────────────────────┤
╟─────────────────────────╢█░ █░ █░█░ █░ █░ █░ █░ │ 1 2│
║ Employee Expanded ║█░ █░ █░█░ ▀█░██░ █░ █░ │ 3 4 5 6 7 8 9│
║ Employee List Payroll ║█░ █░ █▀▀▀█░ ▀█▀ █░ █░ │10 11 12 13 14 15 16│
║ Employee List Personal ║█░ █░ █░ █░ █░ █░ █░ │17 18 19 20 21 22 23│
║ Employee List Abbr. ║█▀██▀ █░ █░ █░ ▀███▀ │24 25 26 27 28 │
║ Employee Notes ║ │ │
║ Employee Dump ║ Copyright (c) 1990-1991 └────────────────────┘
║ Employee Labels ║
║ Reset Quarter & YTD *** ║ █▄███░ ▄█▄ █░ █░ █▄███░ ▄███▄ █░ █░
║ Payroll Summary Pre-Post║ █░ █░ ▄█ █▄ █░ █░ █░ █░ █░ █░ █░ █░
║ Payroll Summary Post ║ █▀███░ █░ █░ █▄ ▄█░ █▄▄▄█░ █░ █░ █░ █░
║ Payroll Summary QTR ║ █░ █▄▄▄█░ ███░ █▀▀█░ █░ █░ █░ █░
║ Payroll Summary YTD ║ █░ █▀ ▀█░ █░ █░ ▀█░ █░ █░ █░ █░
║ Payroll Detail ║ █░ █░ █░ █░ █░ █░ ▀███▀ ███░ ███░
║ State Tax ║
║ State Tax by CLASS ║────╖
║ Reprint Checks ║Size║
║ Roll Year ║1931║
╟─────────────────────────╢8715║
║ Select Option ║1091║
╚═════════════════════════╝════╝
■ REPORTS & ROUTINES LISTING
Employee Expanded Payroll Detail
Employee List Payroll State Tax
Employee List Personal State Tax by CLASS
Employee List Abbr. Reprint Checks
Employee Notes Roll Year
Employee Dump Print W2s
Employee Labels YTD Graph
Payroll Summary Pre-Post Configuration Settings
Payroll Summary Post View Reports On Screen
Payroll Summary QTR Printer Setup
Payroll Summary YTD
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 27
■ EMPLOYEE EXPANDED REPORT
This report can be printed using 5 different indexes.
╔═══════════════════════════════════════════════════════╗
║The Employee Expanded Report contains the following ║
║fields: NAME, NUMBER, SSN, ADDRESS, RATE, PAYPERIOD ║
║PHONE, TYPE, STATUS, DEPARTMENT, SEX, MARITAL, CLASS ║
║PARTTIME, and ACTIVE. Report is 132 characters wide. ║
║Not a Report Form! ║
║ ║
║Select the Index -> Employee Number ║
║ Employee Name ║
║ Last 4 SSN ║
║ Last 4 Telephone ║
║ Department & Name ║
║ ║
║ ║
║ ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
This report can be directed to the printer or to a file.
╔═══════════════════════════════════════════════════════╗
║The Employee Expanded Report contains the following ║
║fields: NAME, NUMBER, SSN, ADDRESS, RATE, PAYPERIOD ║
║PHONE, TYPE, STATUS, DEPARTMENT, SEX, MARITAL, CLASS ║
║PARTTIME, and ACTIVE. Report is 132 characters wide. ║
║Not a Report Form! ║
║ ║
║Select the Index -> Employee Number ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: EMPXPAND.TXT ║
║ ║
║Enter Report Title: TJS LAB ║
║ ║
║ ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 28
■ EMPLOYEE PAYROLL REPORT
This report contains the payroll 'constants' for each employee.
Like the Expanded Report, there is the option to print it in one of five
indexes.
╔═══════════════════════════════════════════════════════╗
║The Employee Payroll Report contains the following ║
║fields: NAME, NUMBER, SSN, STATUS, TYPE, DEPARTMENT ║
║MARITAL, EXEMPTIONS, CLASS, PARTTIME, PAYPERIOD, RATE ║
║GROSS, NET, and ACTIVE. Report is 132 characters wide. ║
║Not a Report Form! ║
║ ║
║Select the Index -> Employee Number ║
║ Employee Name ║
║ Last 4 SSN ║
║ Last 4 Telephone ║
║ Department & Name ║
║ ║
║ ║
║ ║
║ ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
This report can be directed to the printer or to a file.
╔═══════════════════════════════════════════════════════╗
║The Employee Payroll Report contains the following ║
║fields: NAME, NUMBER, SSN, STATUS, TYPE, DEPARTMENT ║
║MARITAL, EXEMPTIONS, CLASS, PARTTIME, PAYPERIOD, RATE ║
║GROSS, NET, and ACTIVE. Report is 132 characters wide. ║
║Not a Report Form! ║
║ ║
║Select the Index -> Last 4 SSN ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: EMPPAY.TXT ║
║ ║
║Enter Report Title: TJS LAB ║
║ ║
║ ║
║ ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 29
■ EMPLOYEE PERSONAL REPORT
This report contains the 'personal' data about each employee. You can
print it in 5 different indexes (orders).
╔═══════════════════════════════════════════════════════╗
║The Employee Personal Report contains the following ║
║fields: NAME, NUMBER, SSN, ADDRESS, PHONE, STATUS, ║
║TYPE, DEPARTMENT, SEX, MARITAL, DOB, DOH, PARTTIME, ║
║and ACTIVE. Report is 132 characters wide. ║
║Not a Report Form! ║
║ ║
║Select the Index -> Employee Number ║
║ Employee Name ║
║ Last 4 SSN ║
║ Last 4 Telephone ║
║ Department & Name ║
║ ║
║ ║
║ ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
This report can be directed to the printer or to a file.
╔═══════════════════════════════════════════════════════╗
║The Employee Personal Report contains the following ║
║fields: NAME, NUMBER, SSN, ADDRESS, PHONE, STATUS, ║
║TYPE, DEPARTMENT, SEX, MARITAL, DOB, DOH, PARTTIME, ║
║and ACTIVE. Report is 132 characters wide. ║
║Not a Report Form! ║
║ ║
║Select the Index -> Employee Number ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: EMPPER.TXT ║
║ ║
║Enter Report Title: TJS LAB ║
║ ║
║ ║
║ ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 30
■ EMPLOYEE LIST
This is just a simple listing of all your employees.
This report can be directed to the printer or to a file.
╔═══════════════════════════════════════════════════════╗
║The Employee List Report contains the following ║
║fields: NAME, NUMBER, SSN, PHONE, & DEPARTMENT. ║
║Report is 80 characters wide. ║
║Not a Report Form! ║
║ ║
║ ║
║Select the Index -> Employee Number ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: EMPLIST.TXT ║
║ ║
║Enter Report Title: TJS LAB ║
║ ║
║ ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
■ EXAMPLE OF THE EMPLOYEE LIST
Employee List Page: 1
TJS LAB
07/22/90
NAME NUMBER SSN DEPARTMENT NOTES
----------------------------- ------ ----------- ----------
Stacy Anna Johnson 000100 122-65-7777 MGT
George Moonilal 000101 650-77-5488 SAL
Frank G. LaRossa 000102 363-10-3490 SAL
John Watcher 000103 137-43-5688 MFG
Andy Watcher 000104 457-27-7880 MFG
AJ Watcher 000105 459-42-1160 INC
Pete Watcher 000106 453-12-3282 INC
Samual Moses 000108 355-22-8981 LAB
Ann Elizabeth Smith 001001 553-13-5527 X
Donna George 001020 523-05-4779 LAB
Joe Martinez 002000 021-00-2787 LAB
Gigi L. Moonilal 005002 924-38-7276 MGT
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 31
■ EMPLOYEE MEMO/NOTES REPORT
Use this report to print all memos/notes for ALL or a specific employee.
This report can be directed to the printer or to a file.
╔═══════════════════════════════════════════════════════╗
║The Employee Memo/Notes Report prints out all (if any) ║
║memos/notes for all or a specific employee. The notes ║
║are maintained in the database: PAYNOTES.DBF & DBT. ║
║ ║
║Uses Report Form: PAYNOTES.FRM. ║
║ ║
║Enter Employee Number: 999999 ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: PAYNOTES.TXT ║
║ ║
║Enter Report Title: TJS LAB ║
║ ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
■ EMPLOYEE DUMP REPORT
This report 'dumps' all data for ALL or a specific employee. Data is
derived from the following databases/sources: PAY.DBF, PAYROLL.DBF, and
PAYNOTES.DBF.
This report can be directed to the printer or to a file.
╔═══════════════════════════════════════════════════════╗
║The Employee Dump Report prints out all data on all ║
║or a specific employee. ║
║Report is 80 characters wide. ║
║ ║
║Not a Report Form. ║
║ ║
║Print All Employees! ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: EMPDUMP.TXT ║
║ ║
║Enter Report Title: TJS LAB ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 32
■ EMPLOYEE ADDRESS LABELS
You have the option to print labels for all the employees:
╔═══════════════════════════════════════════════════════╗
║Use this option to print the Employee address ║
║Labels. The Address Label is the standard size of ║
║3.5 x 15/16 (at 6LPI). ║
║ ║
║ ║
║ ╒══════════════════════════════╕ ║
║ │░░░█▄██░░░░█░░░█░░░█░░▄██▄░░░░│ ║
║ │░░░█░░█░░░█▀█░░▀█░█▀░░█░░█░░░░│ ║
║ │░░░█░░█░░░█▄█░░░▀█▀░░░█░░█░░░░│ ║
║ │░░░█░░█░░█▀░▀█░░░█░░░░█░░█░░░░│ ║
║ │░░░█▀██░░█░░░█░░░█░░░░▀██▀░░░░│ ║
║ ╘══════════════════════════════╛ ║
║ ║
║ ║
║Do you wish to run labels for all employees? (Y/N) ║
║ ║
║Enter number of labels per employee: 3 ║
║ ║
║Ready printer, then press any key to start! ║
║ ║
╚═══════════════════════════════════════════════════════╝
Or individually:
╔═══════════════════════════════════════════════════════╗
║Use this option to print the Employee address ║
║Labels. The Address Label is the standard size of ║
║3.5 x 15/16 (at 6LPI). ║
║ ║
║ ║
║ ╒══════════════════════════════╕ ║
║ │Susie Martin │ ║
║ │394 East Lane │ ║
║ │Winter Park, FL │ ║
║ │32819-2029 │ ║
║ │ │ ║
║ ╘══════════════════════════════╛ ║
║ ║
║ NUMBER NAME ║
║Select Employee ->000101 Susie Martin ║
║ 000102 Joe Martin ║
║ 000103 Jane Martin ║
║ 000104 George Martin ║
║ ║
║Esc(Exit) Enter/Return(Print) F5/F6/F7/F8/F9(Find) ║
╚═══════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 33
■ RESET QUARTER & YTD FIELDS ***
If you are ever in doubt about the quarterly or year to date (YTD) sums
in the employee's database (PAY.DBF) or the quarterly summary database
(QTR_SUM.DBF), then use this routine to reset those fields. No printed
report is generated with this routine. Run as often as necessary...
DAYO Payroll Version 3.0 TJS LAB REPORTS ┌───[February 1991]──┐
╔════════════════════════════════════════════════════════════════════════════╗
║ █▄███░████░████░████░█████░ ▄██▄ █████░█▄███░ █░ █░█████░█▄███░ ║
║ █░ █░█░ █░ █░ █░ █░ █░ █░ █░ █░ █ █▄ ▄█░ █░ █░ █░ ║
║ █████░███░ ████░███░ █░ █░ █░ █░ █████░ ███ ███░ █░ █░ █░ ║
║ █░ █░ █░ █░█░ █░ █░ █░ █░ █░ █░ █ █░ █░ █░ █░ ║
║ █░ ██░████░████░████░ █░ ▀██▀█░ █░ █░ ██░ █░ █░ █▀███░ ║
║ ║
║ ║
║ This routine resets the YTD_ and QTR_ fields in the employee database ║
║ and the quarter summary in the database: QTR_SUM.DBF. ║
║ ║
║ Data is derived from the posted payroll database: PAYROLL.DBF ║
║ ║
║ Continue? (Y/N) ║
║ ║
║ Enter Year Starting Date: 01/01/91 ║
║ ║
║ ║
║ ║
║ ║
║ ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit) F1 (Help)
The progress is displayed onto the screen:
Current Employee: 000011 GEORGE MOONILAL (9 of 36)
╔═[ Employees ]════════════════════════════════════════════════════════════╗
╟██████████████████──┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──╢
╚═════════════════╪══════════════════╪══════════════════╪══════════════════╝
1 9 18 27 36
Posting: PAY.DBF QTR_SUM.DBF PAY_SUM.DBF
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 34
■ CURRENT PAYROLL SUMMARY REPORT
This report summarizes the current payroll values.
This report can be directed to the printer or to a file.
╔═══════════════════════════════════════════════════════╗
║The Current Payroll Summary Report reports totals ║
║for the current payroll. Data is derived from the ║
║database EMPLOYEE.DBF. ║
║* This report is not valid after a Payroll Posting! ║
║Report is 80 characters wide. ║
║Not a Report Form! ║
║ ║
║Enter Report Title: TJS LAB ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: PAYROLL.TXT ║
╚═══════════════════════════════════════════════════════╝
■ EXAMPLE OF THE CURRENT PRE-POST PAYROLL REPORT
07/22/90 Current PRE-POST Payroll Report for Week Ending: 07/21/90
--------------------------------------------
Current QUARTER YTD
---------- ---------- ----------
Regular Wages: 400.00 400.00 400.00
Overtime Wages: 180.00 180.00 180.00
Premium Wages: 0.00 0.00 0.00
Sick Pay: 0.00 0.00 0.00
Vacation Pay: 0.00 0.00 0.00
Other Wages: 100.01 100.01 100.01
---------- ---------- ----------
Federal Tax: 107.32 107.32 107.32
FICA Tax: 43.37 43.37 43.37
Medicare: 1.00 1.00 1.00
State: 0.00 0.00 0.00
SDI Tax: 0.00 0.00 0.00
Deductions: ---------- ---------- ----------
Deduction # 1: 100.00 100.00 100.00
Deduction # 2: 0.00 0.00 0.00
Deduction # 3: 0.00 0.00 0.00
Deduction # 4: 0.00 0.00 0.00
Deduction # 5: 0.00 0.00 0.00
Deduction # 6: 0.00 0.00 0.00
Deduction # 7: 0.00 0.00 0.00
Deduction # 8: 0.00 0.00 0.00
---------- ---------- ----------
Exempt: 0.00 0.00 0.00
Non Exempt: 100.00 100.00 100.00
---------- ---------- ----------
Gross Wages: 680.01 680.01 680.01
---------- ---------- ----------
Net Wages: 428.32 428.32 428.32
---------- ---------- ----------
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 35
■ POSTED PAYROLL SUMMARY REPORT
This report summarizes selected payroll periods.
This report can be directed to the printer or to a file.
╔═══════════════════════════════════════════════════════╗
║The Posted Payroll Summary Report reports totals ║
║for the posted payroll. Data is derived from the ║
║database PAYROLL.DBF. ║
║This report is valid only after a Payroll Posting! ║
║Report is 80 characters wide. ║
║Not a Report Form! ║
║ ║
║Select Pay Period: 07/21/90 ║
║ ║
║Enter Report Title: TJS LAB ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: PAYPOST.TXT ║
║ ║
╚═══════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 36
■ EXAMPLE OF A POSTED PAYROLL REPORT
07/22/90 POSTED Payroll Report for Week Ending: 07/21/90
TJS LAB
--------------------------------------------
----------
Regular Wages: 400.00
Overtime Wages: 180.00
Premium Wages: 0.00
Sick Pay: 0.00
Vacation Pay: 0.00
Other Wages: 100.01
----------
Federal Tax: 107.32
FICA Tax: 43.37
Medicare: 1.00
State: 0.00
SDI Tax: 0.00
Deductions: ----------
Deduction # 1: 100.00
Deduction # 2: 0.00
Deduction # 3: 0.00
Deduction # 4: 0.00
Deduction # 5: 0.00
Deduction # 6: 0.00
Deduction # 7: 0.00
Deduction # 8: 0.00
----------
Gross Wages: 680.01
----------
Net Wages: 428.32
----------
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 37
■ QUARTERLY PAYROLL SUMMARY
This report prints the quarterly summary. Data is derived from the
database QTR_SUM.DBF.
╔═══════════════════════════════════════════════════════╗
║The Quarterly Payroll Summary Report reports totals ║
║for the selected quarter. Data is derived from the ║
║database QTR_SUM.DBF. ║
║This report is valid only after a Payroll Posting! ║
║Report is 80 characters wide. ║
║Not a Report Form! ║
║ ║
║ Select Quarter ->1st Quarter ║
║ 2nd Quarter ║
║ 3rd Quarter ║
║ 4th Quarter ║
║ ║
║ ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
This report can be directed to the printer or to a file.
╔═══════════════════════════════════════════════════════╗
║The Quarterly Payroll Summary Report reports totals ║
║for the selected quarter. Data is derived from the ║
║database QTR_SUM.DBF. ║
║This report is valid only after a Payroll Posting! ║
║Report is 80 characters wide. ║
║Not a Report Form! ║
║ ║
║ Select Quarter ->1st Quarter ║
║ ║
║Enter Report Title: TJS LAB 1st Quarter ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: QTR_SUM.TXT ║
║ ║
╚═══════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 38
■ EXAMPLE OF THE QUARTERLY SUMMARY REPORT
07/22/90 Year to Date Payroll Report
TJS LAB
--------------------------------------------
Regular Wages: 3520.20
Overtime Wages: 33.00
Premium Wages: 0.00
Sick Pay: 530.00
Vacation Pay: 53.21
Other Wages: 403.00
----------
Federal Tax: 704.32
FICA Tax: 529.00
Medicare: 1.21
State: 10.00
SDI Tax: 0.00
Deductions: ----------
Exempt: 0.00
Non Exempt: 55.00
----------
Gross Wages: 4539.21
----------
Net Wages: 3239.68
----------
■ YEAR TO DATE (YTD) SUMMARY REPORT
This report will report the year to date payroll summary. Data is
derived from the database PAY_SUM.DBF.
This report can be directed to the printer or to a file.
╔═══════════════════════════════════════════════════════╗
║The Year to Date Payroll Summary Report reports ║
║totals for the entire year. Data is derived from ║
║the database PAY_SUM.DBF. ║
║Report is 80 characters wide. ║
║Not a Report Form! ║
║ ║
║Enter Report Title: TJS LAB ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: YTD_SUM.TXT ║
║ ║
╚═══════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 39
■ EXAMPLE OF THE YEAR TO DATE (YTD) PAYROLL REPORT
07/22/90 Year to Date Payroll Report
TJS LAB
--------------------------------------------
Regular Wages: 3520.20
Overtime Wages: 33.00
Premium Wages: 0.00
Sick Pay: 530.00
Vacation Pay: 53.21
Other Wages: 403.00
----------
Federal Tax: 704.32
FICA Tax: 529.00
Medicare: 1.21
State: 10.00
SDI Tax: 0.00
Deductions: ----------
Exempt: 0.00
Non Exempt: 55.00
----------
Gross Wages: 4539.21
----------
Net Wages: 3239.68
----------
■ PAYROLL DETAIL REPORT
This is really 3 reports in 1 depending on the index selected. A subtotal
will be given for the first 2 options (PAYROLL DATE & EMPLOYEE NUMBER).
╔═══════════════════════════════════════════════════════╗
║The Payroll Detail Report lists all Payroll Records ║
║within the selected date range. ║
║Report is 131 characters wide. ║
║ ║
║Uses Report Forms PAYROLL1/PAYROLL2/PAYROLL3.FRM. ║
║ ║
║Select the Index -> Payroll Date + Number ║
║ Employee Number ║
║ Check Number ║
║ ║
║ ║
║ ║
║ ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 40
Prompts will appear for the start and ending dates for the report.
This report can be directed to the printer or to a file.
╔═══════════════════════════════════════════════════════╗
║The Payroll Detail Report lists all Payroll Records ║
║within the selected date range. ║
║Report is 131 characters wide. ║
║ ║
║Uses Report Forms PAYROLL1/PAYROLL2/PAYROLL3.FRM. ║
║ ║
║Select the Index -> Payroll Date + Number ║
║ ║
║Start Date: 01/01/90 Ending Date: 07/21/90 ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: PAYDET.TXT ║
║ ║
║Enter Report Title: TJS LAB ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
■ STATE TAX SUMMARY - STATE CODE
This report is used to compute the total amount due to each state that
receives revenue from you. This report subtotals on each state code found
in the database PAYROLL.DBF.
Prompts for the start and ending dates are given.
This report can be directed to the printer or to a file.
╔═══════════════════════════════════════════════════════╗
║The State Tax Report summarizes State Tax for ║
║each state. ║
║Report is 80 characters wide. ║
║ ║
║Uses Report Form STATE1.FRM. ║
║ ║
║Start Date: 01/01/90 Ending Date: 07/21/90 ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: STATESUM.TXT ║
║ ║
║Enter Report Title: TJS LAB ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 41
■ EXAMPLE OF THE STATE TAX SUMMARY REPORT
Page No. 1 TJS LAB
07/22/90
STATE TAX SUMMARY BY STATE
Regular Premium Other Sick Vacation SDI State
Pay Pay Pay Pay Pay Tax Tax
---------- ---------- ---------- --------- --------- ---------- ----------
** State Code: FL
** Subtotal **
400.00 0.00 100.01 0.00 0.00 0.00 3.00
** State Code: GA
** Subtotal **
0.00 0.00 0.00 0.00 0.00 0.00 0.00
** State Code: SC
** Subtotal **
0.00 0.00 100.00 0.00 0.00 0.00 23.00
*** Total ***
400.00 0.00 200.01 0.00 0.00 0.00 26.00
■ STATE TAX SUMMARY - CLASS CODE
This report is used to verify posting to DAYO General Ledger (GL) since
GL posting is determine by CLASS codes.
Prompts for the start and ending dates are given.
This report can be directed to the printer or to a file.
╔═══════════════════════════════════════════════════════╗
║The State Tax Report summarizes State Tax for ║
║each CLASS. ║
║Report is 80 characters wide. ║
║ ║
║Uses Report Form STATE2.FRM. ║
║ ║
║Start Date: 01/01/90 Ending Date: 07/21/90 ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: STATECLS.TXT ║
║ ║
║Enter Report Title: TJS LAB ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 42
■ EXAMPLE OF THE STATE TAX SUMMARY - BY CLASS CODE
Page No. 1 TJS LAB
07/22/90
STATE TAX SUMMARY BY CLASS CODE
Regular Premium Other Sick Vacation SDI State
Pay Pay Pay Pay Pay Tax Tax
---------- ---------- ---------- --------- --------- ---------- ----------
** Class Code: STX
** Subtotal **
400.00 1210.00 100.01 4.00 0.00 0.00 200.00
** Class Code: SCX
** Subtotal **
400.00 10.00 20.01 4.00 0.00 0.00 220.00
** Class Code: SXX
** Subtotal **
400.00 10.00 20.01 4.00 0.00 0.00 230.00
*** Total ***
400.00 1230.00 140.03 12.00 0.00 0.00 650.00
■ REPRINT CHECKS
You can use this option to reprint checks. Check records must be for the
current period and already be created (found in the database PAYROLL.DBF)
before they can be printed/reprinted.
When check records are initially created, check numbers are assigned to
them. You can overwrite this assignment of check numbers...
░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░
░█▄██░░███░░█▄██░░█▄██░░███░░█░░░█░░█████░░░░░███░░█░░█░░███░░███░░█░░█░░▄██▄░
░█░░█░░█░░░░█░░█░░█░░█░░░█░░░██░░█░░░░█░░░░░░░█░▀░░█░░█░░█░░░░█░▀░░█░██░░█░░░░
░█▄▄█░░█▄░░░█▄▄█░░█▄▄█░░░█░░░███░█░░░░█░░░░░░░█░░░░█▄▄█░░█▄░░░█░░░░█▄█░░░▀██▄░
░█▀█░░░█░░░░█░░░░░█▀█░░░░█░░░█░███░░░░█░░░░░░░█░░░░█░░█░░█░░░░█░░░░██▄░░░░░░█░
░█░██░░█░░░░█░░░░░█░██░░░█░░░█░░██░░░░█░░░░░░░█░▄░░█░░█░░█░░░░█░▄░░█░██░░░░░█░
░█░░█░░███░░█░░░░░█░░█░░███░░█░░░█░░░░█░░░░░░░███░░█░░█░░███░░███░░█░░█░░▀██▀░
░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░
╔════════════════════════════════════════════════════════════════════════════╗
║ Use this report/routine to print/reprint posted check records. ║
║ Posted checks can be found in the database PAYROLL.DBF. ║
║ Only Current Payroll checks can be printed/reprinted. ║
║ The check records already have a check number assigned to them. ║
║ Do you wish to overwrite this number & start new sequence? (Y/N) ║
║ Enter New Starting Check Number: 118 ║
║ ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 43
Reprints can be made for ALL employees or a specific pay period type.
Press 'T' to print a voided check to verify your printer alignment, press
'C' to start printing the actual checks.
╔════════════════════════════════════════════════════════════════════════════╗
║ Use this report/routine to print/reprint posted check records. ║
║ Posted checks can be found in the database PAYROLL.DBF. ║
║ Only Current Payroll checks can be printed/reprinted. ║
║ The check records already have a check number assigned to them. ║
║ Do you wish to overwrite this number & start new sequence? (Y/N) ║
║ Enter New Starting Check Number: 118 ║
║ Print Checks & Post Payroll For ->All Employees ║
║ Do you want to pause between checks? (Y/N) ║
║ ║
║ Okay, Ready The Printer! ║
║ Select Option -> Continue/Start Printing ║
║ Print TEST Pattern ║
║ Esc - Abort Printing & Exit ║
╚════════════════════════════════════════════════════════════════════════════╝
A facsimile of the printed check is displayed onto the screen:
╔════════════════════════════════════════════════════════════════════════════╗
║░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░║
║░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░║
║░░░TJS LAB░░░░░░░░░░░░░░░░░░░░░░░░░░░░░Employee Check Check ░░░░░░░║
║░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░Number Date Number ░░░░░░░║
║░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░000101░░░░07/21/90░░118 ░░░░░░░║
║░░░One Thousand, Five Hundred Thirty Dollars & Two Cents░░░░░░░░░░░░░░░░░░░║
║░░░ 1530.02░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░║
║░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░║
║░░░Sally Southard ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░║
║░░░4020 Senic Lake Drive ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░║
║░░░# 3 ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░║
║░░░Walterboro, GA 30912 ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░║
║░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░║
╚════════════════════════════════════════════════════════════════════════════╝
Press any key to continue...
If you had selected Y (Yes) to the prompt to 'pause between checks', you
need to press any key between the checks.
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 44
■ ROLL PAYROLL YEAR
VERY DANGEROUS! USE WITH EXTREME CAUTION AND ONLY AFTER A FULL BACKUP!
At some point after the end of each payroll year, this option needs to
be run to 'clean out' previous year data.
╔════════════════════════════════════════════════════════════════════════════╗
║█▀▀█ ▄██▄ █ █ █▀▀█ █ █ █ █▀▀█ ▄██▄ █ █ █ █ █▀▀ █ █▀▀█║
║█▄▄█ █ █ █ █ █▄▄█ █▀█ ▀█ █▀ █▄▄█ █ █ █ █ ▀█ █▀ █▄ █▀█ █▄▄█║
║█▀█▄ █ █ █ █ █ ▄█▄█▄ ▀█▀ █▀█▄ █ █ █ █ ▀█▀ █ ▄█▄█▄ █▀█▄║
║█ █ ▀██▀ ███ ███ █ █ █ █ █ █ ▀██▀ ███ ███ █ ███ █ █ █ █║
║ ║
║ This routine should only be run at the end/beginning of a new account year.║
║ All payroll data in the following databases will be set to Zero (0). ║
║ PAY.DBF, PAYROLL.DBF, PAY_SUM.DBF, QTR_SUM.DBF. ║
║ ║
║ Data/Records from database PAYROLL.DBF will be appended into the payroll ║
║ history database PAYHIST.DBF. ║
║ It is highly recommended that a complete data backup is perform prior to ║
║ performing this operation! *** Use with caution! *** ║
║ ║
║ Do you want to start the ROLL? (Y/N) ║
║ ║
║ Are you really sure? (Y/N) ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
The progress of this process is printed onto the screen. The final set
of zeroing out the employee database (PAY.DBF) is depicted with a progress
graph.
╔════════════════════════════════════════════════════════════════════════════╗
║█▀▀█ ▄██▄ █ █ █▀▀█ █ █ █ █▀▀█ ▄██▄ █ █ █ █ █▀▀ █ █▀▀█║
║█▄▄█ █ █ █ █ █▄▄█ █▀█ ▀█ █▀ █▄▄█ █ █ █ █ ▀█ █▀ █▄ █▀█ █▄▄█║
║█▀█▄ █ █ █ █ █ ▄█▄█▄ ▀█▀ █▀█▄ █ █ █ █ ▀█▀ █ ▄█▄█▄ █▀█▄║
║█ █ ▀██▀ ███ ███ █ █ █ █ █ █ ▀██▀ ███ ███ █ ███ █ █ █ █║
║ ║
║ This routine should only be run at the end/beginning of a new account year.║
║ All payroll data in the following databases will be set to Zero (0). ║
║ PAY.DBF, PAYROLL.DBF, PAY_SUM.DBF, QTR_SUM.DBF. ║
║ ║
║ Data/Records from database PAYROLL.DBF will be appended into the payroll ║
║ history database PAYHIST.DBF. ║
║ ║
║ APPENDING DATA FROM PAYROLL.DBF INTO PAYHIST.DBF - Completed! ║
║ ZAP PAYROLL.DBF - Completed! ║
║ ZAP PAY_SUM.DBF - Completed! ║
║ ZAP PAY_SUM.DBF - Completed! ║
║ Zeroing out payroll data/fields in database PAY.DBF ║
║╔══════════════════════════════════════════════════════════════════════════╗║
║╟█████████████████████████████████████─┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──┼──╢║
║╚══════════════════════════════════════════════════════════════════════════╝║
║0% 50% Finis║
╚════════════════════════════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 45
■ W2s
This is not an official W2 form. It is recommended that you receive the
annual 'fix' from TJS LAB, or create a report of your own to print the
'official' W2 form.
The first prompt is for the year to be reported. The second prompt is
for the number of copies of each (prints 3 per page). The third prompt is to
select the database that the payroll data will be found in. If the payroll
year has been 'rolled', then you will have to select the payroll history
database (PAYHIST.DBF).
╔═══════════════════════════════════════════════════════╗
║This routine prints a non-official copy of the W2. ║
║Data is derived from either the current year payroll ║
║database PAYROLL.DBF or the payroll history database ║
║PAYHIST.DBF (use PAYHIST.DBF if you rolled the year). ║
║Report is 80 characters wide. Not a Report Form! ║
║ Enter Year (ie: 1991): 1990 ║
║ Enter Number of copies: 1 ║
║ Select Database -> Current Payroll (PAYROLL.DBF) ║
║ Payroll History (PAYHIST.DBF) ║
║ ║
║ ║
║ ║
║ ║
║ ║
╚═╣ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ╠═╝
The next prompt is for the index:
╔═══════════════════════════════════════════════════════╗
║This routine prints a non-official copy of the W2. ║
║Data is derived from either the current year payroll ║
║database PAYROLL.DBF or the payroll history database ║
║PAYHIST.DBF (use PAYHIST.DBF if you rolled the year). ║
║Report is 80 characters wide. Not a Report Form! ║
║ Enter Year (ie: 1991): 1990 ║
║ Enter Number of copies: 1 ║
║ Select Database -> Current Payroll (PAYROLL.DBF) ║
║ ║
║ Select Index -> NUMBER ║
║ NAME ║
║ SSN ║
║ CLASS + NUMBER ║
║ TYPE + NUMBER ║
║ STATE + NUMBER ║
║ DEPARTMENT + NUMBER ║
║ DEPARTMENT + NAME ║
║ DEPARTMENT + SSN ║
║ DEPARTMENT + CLASS + NUMBER ║
║ DEPARTMENT + TYPE + NUMBER ║
╚═╣ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ╠═╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 46
Up to 12 indexes are available:
NUMBER DEPARTMENT + NUMBER
NAME DEPARTMENT + NAME
SSN DEPARTMENT + SSN
CLASS + NUMBER DEPARTMENT + CLASS + NUMBER
TYPE + NUMBER DEPARTMENT + TYPE + NUMBER
STATE + NUMBER DEPARTMENT + STATE + NUMBER
All but the NUMBER, NAME, SSN, and DEPARTMENT+NAME selections require
the creation of a temporary index. The progress of the index creation is
displayed onto the screen:
┌──────────────────────────────────────────────────────────┐
│ Database Name: PAY.DBF │
│ Index Name: TEMP55.NTX │
│ Number of Records: 5 │
│ ┌──────────────────────────────────────────────────┐ │
│ │████████████████████████████████████ │ │
│ └──────────────────────────────────────────────────┘ │
│ 0 ─ 10 ─ 20 ─ 30 ─ 40 ─ 50 ─ 60 ─ 70 ─ 80 ─ 90 ─ 100 % │
└──────────────────────────────────────────────────────────┘
After the indexing (if any is required), you will be prompted to direct
the report to the printer or to a disk file:
╔═══════════════════════════════════════════════════════╗
║This routine prints a non-official copy of the W2. ║
║Data is derived from either the current year payroll ║
║database PAYROLL.DBF or the payroll history database ║
║PAYHIST.DBF (use PAYHIST.DBF if you rolled the year). ║
║Report is 80 characters wide. Not a Report Form! ║
║ Enter Year (ie: 1991): 1990 ║
║ Enter Number of copies: 1 ║
║ Select Database -> Current Payroll (PAYROLL.DBF) ║
║ ║
║ Select Index -> DEPARTMENT + CLASS + NUMBER ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: W2.TXT ║
║George Moonilal 234-23-4344 78000.06 ║
║Joe Morial 233-20-5555 41210.00 ║
║ ║
║ ║
║ ║
║ ║
╚═╣████████████████████ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ╠═╝
Standby, While I Print the report... Press Esc to abort...
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 47
■ EXAMPLE OF THE W2
- - - - - - - - - - - - - - - - - - - -
W-2 Wage and Tax Statement 1990 *** Not For Official Use ***
Control #: 1990-1 Employee Number: 101010
Employer's Name, Address, and Zip Code..........Employer's Federal ID#
TJS LAB 123456-019-10292
Attn: Finance & Payroll Employer's State ID#
P.O. BOX 585366 SC-910-1029-3
Orlando, Florida 32858-5366 Employee Stats
(407)-291-3960 Active BOX SAL A W
Employee's SSN.....Federal Withholding..........Gross Wages..FICA Withholding
393-92-0204 3278.04 12040.03 741.25
Medicare Withholding: 7.01
Employee's Name (first middle last).............FICA Wages...Medicare Wages
Susan Morgan 12040.03 7.01
394 East Lancaster Road State Income Tax...Tax State
Suite A-4 0.00 FL
Altamonte Springs, FL 39718-1903 State SDI Withholding
0.00
Regular Pay....Overtime.....Premium.......Other........Sick....Vacation
11200.00 540.00 0.00 300.03 0.00 0.00
...Net Pay......Taxable Deductions....Tax Exempt Deductions
7644.73 69.00 300.00
- - - - - - - - - - - - - - - - - - - -
W-2 Wage and Tax Statement 1990 *** Not For Official Use ***
Control #: 1990-2 Employee Number: 101011
Employer's Name, Address, and Zip Code..........Employer's Federal ID#
Morgan's House of Flowers, Inc. 123456-019-10292
Attn: Herman Morgan Employer's State ID#
P.O. Box 3939 SC-910-1029-3
Winter Park, FL 32828-1166 Employee Stats
(407)-495-3009 Active AV AAA 13M B
Employee's SSN.....Federal Withholding..........Gross Wages..FICA Withholding
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 48
■ YEAR TO DATE (YTD) PAYROLL GRAPH
This onscreen report consists of a summary (by calendar month) of the
total wages and taxes for the current year.
If you wish a print out, you must print the screen (Prt Scrn).
The initial screen displays the progress of the routine:
07/21/90
Year to Date Payroll Graph
TJS LAB
┼
╔═══════════════════════════════════════════════╗ ┼
║ Month Wages Taxes Total ║ ┼
║ Jan 64334.88 38285.17 102620.05 ║ ┼
█████ ║ Feb 85359.76 50096.46 135456.22 ║ ┼
Total ║ Mar 125910.80 71236.20 197147.00 ║ ┼
║ Apr 23099.95 12982.42 36082.37 ║ ┼
▓▓▓▓▓ ║ May 56266.53 33353.67 89620.20 ║ ┼
Wages ║ Jun 6402.00 1409.94 7811.94 ║ ┼
║ ║ ┼
▒▒▒▒▒ ║ ║ ┼
Taxes ║ ║ ┼
║ ║ ┼
║ ║ ┼
║ ║ ┼
╚═══════════════════════════════════════════════╝ ┼
┼
┼
┼
├─────┼─────┼─────┼─────┼─────┼─────┼─────┼─────┼─────┼─────┼─────┼─────┤
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 49
After the routine has computed the year to date summary, a graph is
'painted' onto the screen. After a few seconds, the message at the bottom
of the screen ('Press any key to continue...') will disappear, so that a
print screen will not include it...
07/21/90
Year to Date Payroll Graph
TJS LAB
┼
█████ ┼
█████ ┼
█████ ┼
█████ █████ ┼
Total █████ ┼
█████ ┼
▓▓▓▓▓ ██▒▒█ ┼
Wages ██▒▒█ ┼
██▒▒█ ┼
▒▒▒▒▒ ██▒▒█ ┼
Taxes ██▒▓▓ █████┼
██▒▓▓ █████┼
██▒▓▓ ██▒▒█┼
██▒▓▓ ██▒▒█┼
██▒▓▓ ██▒▓▓┼
██▒▓▓ ██▒▓▓┼
██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓┼
██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓┼
├─────┼─────┼─────┼─────┼─────┼─────┼─────┼─────┼─────┼─────┼─────┼─────┤
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 50
After a few seconds (or if you press any key), the summary is redisplayed
onto the screen overtop the graph (for better visuals...). Another print
screen may take place at this point...
07/21/90
Year to Date Payroll Graph
TJS LAB
┼
╔═══════════════════════════════════════════════╗ ┼
║ Month Wages Taxes Total ║ ┼
║ Jan 64334.88 38285.17 102620.05 ║ ┼
█████ ║ Feb 85359.76 50096.46 135456.22 ║ ┼
Total ║ Mar 125910.80 71236.20 197147.00 ║ ┼
║ Apr 23099.95 12982.42 36082.37 ║ ┼
▓▓▓▓▓ ║ May 56266.53 33353.67 89620.20 ║ ┼
Wages ║ Jun 6402.00 1409.94 7811.94 ║ ┼
║ Jul 5573345.61 3207360.23 8780705.84 ║ ┼
▒▒▒▒▒ ║ Aug 98466.41 56878.90 155345.31 ║ ┼
Taxes ║ Sep 70333.14 40486.47 110819.61 ║ █████┼
║ Oct 103155.28 60604.80 163760.08 ║ █████┼
║ Nov 112602.04 64814.04 177416.08 ║ ██▒▒█┼
║ Dec 2177014.80 1255939.12 3432953.92 ║ ██▒▒█┼
╚═══════════════════════════════════════════════╝ ██▒▓▓┼
██▒▓▓ ██▒▓▓┼
██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓┼
██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓ ██▒▓▓┼
├─────┼─────┼─────┼─────┼─────┼─────┼─────┼─────┼─────┼─────┼─────┼─────┤
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
■ CONFIGURATION STATUS REPORT
This report can be directed to the printer or to a file.
╔═══════════════════════════════════════════════════════╗
║The Configuration Status Settings Report lists all of ║
║configuration settings (found in file DAYOPAY.CFG). ║
║This is Not a Report Form. ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: CONFIG.TXT ║
╚═══════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 51
■ EXAMPLE OF THE CONFIGURATION REPORT
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
+ DAYO PAYROLL CONFIGURATION REPORT +
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
07/22/90
12:22:05
Company Name: TJS LAB
Address Line 1: Attn: Finance & Payroll
Address Line 2: P.O. BOX 585366
City, State Zip: Orlando, Florida 32858-5366
Telephone: (407)-291-3960
FICA Maximum: 53400.00
FICA Rate: 0.06200
Medicare Maximum: 125000.00
Medicare Rate: 0.01450
SDI Maximum: 0.00
SDI Rate: 0.0000
Default State Tax Code:
Default State Tax Rate: 0.0000
Last Check Number: 0
Last Employee Number: 0
Overtime Factor: 1.500
Default Pay Period: W
Default Hours per Week: 40
Fed. Exemption Amount: 51300.00
1st Quarter Date: 01/01/90
2nd Quarter Date: 04/01/90
3rd Quarter Date: 07/01/90
4th Quarter Date: 10/01/90
Default Check Comment/Note:
Report Printer Type: STANDARD
Report Printer Port: LPT1
Visual Indexing: Yes
Automatically Reindex Daily: Yes
Color: Yes
High Intensity: Yes
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 52
■ VIEW REPORTS ON SCREEN
This routine was provided to aid the 'fight to stop the cutting down of
trees in the world' by offering you the option to view your reports on your
screen. The only limitation is on the size of the report. No reports can be
viewed if they are over 32,000 bytes. (Just kidding about those trees...)
Due to compiler problems (handling of memory), this routine tends to
'hang' your computer. It is not recommended you use this option if your
machine is performing multitasking programs.
At the first prompt, type and enter the name of the report you wish to
view.
╔═════════════════════════▌ View Reports Onscreen ▐══════════════════════════╗
║██ ██░ ████░ ████░ ██░ ██░ ██▄██░ █████░ ██▄██░ ▄███▄ ██▄██░ ██████║
║ ██ ██░ ██░ ██░ ██░ █░ ██░ ██░██░ ██░ ██░██░ ██░██░ ██░██░ ██░ ║
║ ██ ██░ ██░ ███░ ██░███░██░ █████░ ████░ █████░ ██░██░ █████░ ██░ ║
║ ████░ ██░ ██░ ███░███░ ██▀█░ ██░ ██░ ██░██░ ██▀█░ ██░ ║
║ ██░ ████░ ████░ ██░██░ ██░██░ █████░ ██░ ▀███▀ ██░██░ ██░ ║
║ ║
║ Use this option to view (and optionally print) any report written to disk. ║
║ Press Enter/Return on an empty prompt to display all files with the ║
║ extension of '.TXT'. ║
║ No limit on file size, but a large file/report takes longer to 'load'... ║
║ ║
║ Enter Report File Name to View On Screen: ║
╚════════════════════════════════════════════════════════════════════════════╝
If the file does not exist, or you press enter on an empty prompt, a
window will appear showing all reports in the current directory. It is
assumed that all reports will have the extension of '.TXT', which is the
DAYO standard.
All reports are displayed in the window, even if they are too large...
╔═══════════════════════════════════════╗
║ File Name Size Date Used ║
╟──────────────┬────────────┬───────────╢
║DAYOERR.TXT │ 8397 │ 07/21/90 ║
║RUNA0790.TXT │ 120 │ 07/21/90 ║
║EMPXPAND.TXT │ 1321 │ 07/21/90 ║
║EMPPAY.TXT │ 130 │ 07/21/90 ║
║EMPPER.TXT │ 130 │ 07/21/90 ║
║EMPLIST.TXT │ 514 │ 07/21/90 ║
║PAYNOTES.TXT │ 130 │ 07/21/90 ║ ┌────────────────────────┐
║EMPDUMP.TXT │ 130 │ 07/21/90 ║ │ Highlight the Report │
║PAYROLL.TXT │ 2129 │ 07/21/90 ║ │ using the │
║QTR_SUM.TXT │ 938 │ 07/21/90 ║ │ arrow keys, then press │
║YTD_SUM.TXT │ 930 │ 07/21/90 ║ │ Enter/Return. │
║PAY0790.TXT │ 10982 │ 07/21/90 ║ └────────────────────────┘
║PAYPOST.TXT │ 1176 │ 07/21/90 ║
║CONFIG.TXT │ 1495 │ 07/21/90 ║
╚══════════════╧════════════╧═══════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 53
■ REPORT VIEWING SCREEN
The report viewing screen uses the complete screen. The top line
displays the report name. The bottom lines show you the function keys,
all 2 of them. Also displayed at the bottom of the screen is the current
row/column of the cursor position.
DAYO PAYROLL View Reports │ File Name: PAYDET1.TXT
07/21/90
PAYROLL DETAIL LISTING
INDEXED BY EMPLOYEE NUMBE
Reg Over Prem Federal State State
Hours Hours Hours Gross Tax FICA Tax Ins
------- ------- ------- ---------- ---------- ---------- ---------- ----------
** EMPLOYEE NUMBER:
** Subtotal **
0 0 0 0 0 0 0 0
*** Total ***
0 0 0 0 0 0 0 0
Esc (Exit) F1 (Help)
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 54
■ PRINTER DRIVER (SETUP)
This routine was added to preclude you from manually setting the printer
options by allowing you to make changes automatically with the keyboard.
The most important printer selections (ie: font size, lines per inch,
orientation, ...) are made easy to evoke.
╔════════════════════════════════════════════════════════════════════════════╗
║ █▄██░█▄██░███░█░ █░█████░███░█▄██░ █▄██▄ █▄██░███░█░ █░███░█▄██░ ║
║ █░ █░█░ █░ █░ ██░ █░ █░ █░ █░ █░ █░ █░█░ █░ █░ █░ █░█░ █░ █░ ║
║ █▀██░████░ █░ ███░█░ █░ ██░ ████░ █░ █░████░ █░ █▄ ▄█░██ ████░ ║
║ █░ █░█░ █░ █░███░ █░ █░ █░█░ █░ █░█░█░ █░ █░█░ █░ █░█░ ║
║ █░ █░▀█░ █░ █░ ██░ █░ █░ █░▀█░ █░ █░█░▀█░ █░ █▄█░ █░ █░▀█░ ║
║ █░ █░ █░███░█░ █░ █░ ███░█░ █░ █▀██▀ █░ █░███░ █░ ███░█░ █░ ║
║ ║
║ Select Option -> Eject ║
║ Line feed ║
║ Normal Size ║
║ Use this routine to set your Small/Condensed ║
║ printer up with one or more Bold On ║
║ of the setup strings and Bold Off ║
║ commands listed to the right. 6 Lines per Inch ║
║ 8 Lines per Inch ║
║ Select the 'Change Printer Print Landscape (Laser Only) ║
║ Default' option to change Print Portrait (Laser Only) ║
║ printer types. Reset Printer ║
║ Current printer is set to: Print Special String 1 ║
║ Okidata Print Special String 2 ║
║ Print Special String 3 ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit)
■ PRINTER DRIVER OPTIONS
There are 18 printer driver options to select from. The last option is
to set the default printer, and the next to last is a 'SHELL' function that
runs a DOS command or program. The remainder are strings/codes that are sent
to the printer.
Eject Print Portrait (Laser Only)
Line feed Reset Printer
Normal Size Print Special String 1
Small/Condensed Print Special String 2
Bold On Print Special String 3
Bold Off Print Special String 4
6 Lines per Inch Print Special String 5
8 Lines per Inch Run DOS Command/Program
Print Landscape (Laser Only) Change Default Printer
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 55
■ CHANGE DEFAULT PRINTER
The last option is to change/set the default printer. This printer
driver routine comes with 4 default printer types, Epson, HP Laser, Star,
and Okidata.
You can add (Ctrl N) as many as you want.
╔════════════════════════════════════════════════════════════════════════════╗
║ █▄██░█▄██░███░█░ █░█████░███░█▄██░ █▄██▄ █▄██░███░█░ █░███░█▄██░ ║
║ █░ █░█░ █░ █░ ██░ █░ █░ █░ █░ █░ █░ █░█░ █░ █░ █░ █░█░ █░ █░ ║
║ █▀██░████░ █░ ███░█░ █░ ██░ ████░ █░ █░████░ █░ █▄ ▄█░██ ████░ ║
║ █░ █░█░ █░ █░███░ █░ █░ █░█░ █░ █░█░█░ █░ █░█░ █░ █░█░ ║
║ █░ █░▀█░ █░ █░ ██░ █░ █░ █░▀█░ █░ █░█░▀█░ █░ █▄█░ █░ █░▀█░ ║
║ █░ █░ █░███░█░ █░ █░ ███░█░ █░ █▀██▀ █░ █░███░ █░ ███░█░ █░ ║
╟────────────────────────────────────────────────────────────────────────────╢
║ Current Default Printer is set to: Okidata ║
╟────────────────────────────────────────────────────────────────────────────╢
║ NAME LINEFEED ║
║─────────────────────────────────────╥──────────────────────────────────────║
║ Epson & Compatibles ║ CHR(10) ║
║ HP Laser & Compatibles ║ CHR(10) ║
║ Star Micro Gemini ║ CHR(10) ║
║ Okidata ║ CHR(10) ║
║ ║ ║
║ ║ ║
║ ║ ║
║ ║ ║
║ ║ ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit) Enter/Return (Make Default) F2 (Edit) Ctrl N (Add)
1/4
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 56
■ CONFIGURATION
There are currently 34+ configuration settings. Many of these settings
determine how your payroll will be computed! The initial Configuration Menu
display does not show all configuration options. Use the down/up arrow keys
to view/edit the others...
DAYO Payroll Version 3.31 TJS LAB CONFIG ┌───[February 1991]──┐
╔════════════════════════╗ │S M T W T F S │
║ CONFIGURATION ║ █▄██▄ ▄█▄ █░ █░ ▄███▄ ├────────────────────┤
╟────────────────────────╢ █░ █░ █░█░ █░ █░ █░ █░ │ 1 2 3 4 5 6 7│
║ Company Name ║ █░ █░ █░█░ ▀█░██░ █░ █░ │ 8 9 10 11 12 13 14│
║ Company Address ║ █░ █░ █▀▀▀█░ ▀█▀ █░ █░ │15 16 17 18 19 20 21│
║ Company Telephone ║ █░ █░ █░ █░ █░ █░ █░ │22 23 24 25 26 27 28│
║ FICA Maximum ║ █▀██▀ █░ █░ █░ ▀███▀ │29 30 31 │
║ FICA Rate ║ │ │
║ SDI Maximum ║ └────────────────────┘
║ SDI Rate ║
║ Default State Tax Code ║ █▄███░ ▄█▄ █░ █░ █▄███░ ▄███▄ █░ █░
║ Default State Tax Rate ║ █░ █░ ▄█ █▄ █░ █░ █░ █░ █░ █░ █░ █░
║ Last Check Number ║ █▀███░ █░ █░ █▄ ▄█░ █▄▄▄█░ █░ █░ █░ █░
║ Last Employee Number ║ █░ █▄▄▄█░ ███░ █▀▀█░ █░ █░ █░ █░
║ Overtime Factor ║ █░ █▀ ▀█░ █░ █░ ▀█░ █░ █░ █░ █░
║ Premium Factor ║ █░ █░ █░ █░ █░ █░ ▀███▀ ███░ ███░
║ Default Pay Period ║
║ Default Hours per Week ║─────╖
║ Fed. Exemption Amount ║ Size║
║ Quarter Dates ║10823║
╟────────────────────────╢59302║
║ Select Option ║66232║
╚════════════════════════╝═════╝
■ CONFIGURATION LIST
Company Name Medicare Maximum
Company Address Medicare Rate
Company Telephone Premium Factor
FICA Maximum Default Pay Period
FICA Rate Default Hours per Week
SDI Maximum Fed. Exemption Amount
SDI Rate Quarter Dates
Default State Tax Code Default Check Comment
Default State Tax Rate Report Printer Type
Last Check Number Report Printer Port
Last Employee Number Visual Indexing
Overtime Factor Auto Daily Indexing
Edit Federal Tax Table Color
GL Database Location High Intensity
Automatic GL Posting Current Directory
Federal Employer Number State Employer #
Left Margin for Check Run Payroll..FICA Only
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 57
■ COMPANY NAME
┌──────────────────────────────[ COMPANY NAME ]──────────────────────────────┐
│ Enter Your Company Name: TJS LAB │
└────────────────────────────────────────────────────────────────────────────┘
■ COMPANY ADDRESS
┌────────────────────────────[ COMPANY ADDRESS ]─────────────────────────────┐
│ Address Line 1: Attn: Finance & Payroll │
│ Address Line 2: P.O. BOX 585366 │
│ City, State ZIP: Orlando, Florida 32858-5366 │
└────────────────────────────────────────────────────────────────────────────┘
■ COMPANY TELEPHONE
┌───────────────────────────[ COMPANY TELEPHONE ]────────────────────────────┐
│ Enter Your Company Telephone: (407)-291-3960 │
└────────────────────────────────────────────────────────────────────────────┘
■ MAXIMUM FEDERAL INSURANCE CONTRIBUTIONS ACT (FICA) DEDUCTION
┌──────[ MAXIMUM FEDERAL INSURANCE CONTRIBUTIONS ACT (FICA) DEDUCTION ]──────┐
│ This amount is established (usually every year) by the I.R.S. │
│ Wages (up to this amount) are subject to the FICA tax. │
│ Default maximum amount (1991) is $53,400.00. │
│ │
│ Enter the Maximum FICA deduction amount: 53400.00 │
└────────────────────────────────────────────────────────────────────────────┘
■ FICA PERCENTAGE RATE
┌──────────────────────────[ FICA PERCENTAGE RATE ]──────────────────────────┐
│ This rate is the percentage of the employee's gross wage that is to be │
│ withheld. Default percentage rate (1991) is .06200% │
│ │
│ Enter the FICA percentage rate: 0.062000 │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 58
These options are new as of 1991! ***
■ MAXIMUM MEDICARE DEDUCTION
┌───────────────────────[ MAXIMUM MEDICARE DEDUCTION ]───────────────────────┐
│ This amount is established (usually every year) by the I.R.S. │
│ Wages (up to this amount) are subject to the Medicare tax. │
│ Default maximum amount (1991) is $125,000.00. │
│ │
│ Enter the Maximum Medicare deduction amount: 125000.00 │
└────────────────────────────────────────────────────────────────────────────┘
■ MEDICARE PERCENTAGE RATE
┌────────────────────────[ MEDICARE PERCENTAGE RATE ]────────────────────────┐
│ This rate is the percentage of the employee's gross wage that is to be │
│ withheld. Default percentage rate (1991) is .01450% │
│ │
│ Enter the Medicare percentage rate: 0.014500 │
└────────────────────────────────────────────────────────────────────────────┘
■ MAXIMUM STATE INSURANCE (SDI) DEDUCTION
┌────────────────[ MAXIMUM STATE INSURANCE (SDI) DEDUCTION ]─────────────────┐
│ This amount is established (usually every year) by states. │
│ Wages (up to this amount) are subject to the SDI tax. │
│ Default maximum amount $0.00. │
│ │
│ Enter the Maximum SDI deduction amount: 0.00 │
└────────────────────────────────────────────────────────────────────────────┘
■ SDI PERCENTAGE RATE
┌──────────────────────────[ SDI PERCENTAGE RATE ]───────────────────────────┐
│ This rate is the percentage of the employee's gross wage that is to be │
│ withheld. Default percentage rate is .000000% │
│ │
│ Enter the SDI percentage rate: 0.000000 │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 59
■ DEFAULT STATE TAX CODE
┌─────────────────────────[ DEFAULT STATE TAX CODE ]─────────────────────────┐
│ This code is used in determining what percentage rate (if any) is to be │
│ used when/if state taxes are to be withheld. Default code is nil. │
│ │
│ Enter the Default State Code: │
└────────────────────────────────────────────────────────────────────────────┘
■ DEFAULT STATE TAX RATE
┌─────────────────────────[ DEFAULT STATE TAX RATE ]─────────────────────────┐
│ This rate is the percentage of the employee's gross wage that is to be │
│ withheld for state taxes. Default percentage rate is .000000% │
│ │
│ Enter the State Tax percentage rate: 0.000000 │
└────────────────────────────────────────────────────────────────────────────┘
■ LAST PAYROLL CHECK NUMBER USED
┌─────────────────────[ LAST PAYROLL CHECK NUMBER USED ]─────────────────────┐
│ This is the last payroll check number used. The default next check │
│ number will equal the value of this number plus one... │
│ │
│ Enter the Last Payroll Check Number: 119 │
└────────────────────────────────────────────────────────────────────────────┘
■ LAST EMPLOYEE NUMBER USED
┌───────────────────────[ LAST EMPLOYEE NUMBER USED ]────────────────────────┐
│ This is the last employee number created. The default next employee │
│ number will equal the value of this number plus one... │
│ │
│ Enter the Last Employee Number: 2 │
└────────────────────────────────────────────────────────────────────────────┘
■ OVERTIME FACTOR
┌────────────────────────────[ OVERTIME FACTOR ]─────────────────────────────┐
│ This is the value/factor used when determining the amount of overtime │
│ wages. The overtime hours and rate are multiplied by this factor. │
│ IE: OVERTIME_PAY = ( RATE * OVERTIME_HOURS ) * OVERTIME_FACTOR │
│ │
│ Enter the Overtime Factor: 1.50000 │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 60
■ PREMIUM FACTOR
┌─────────────────────────────[ PREMIUM FACTOR ]─────────────────────────────┐
│ This is the value/factor used when determining the amount of premium │
│ overtime wages. The premium hours and rate are multiplied by this │
│ factor. IE: PREMIUM_PAY = ( RATE * PREMIUM_HOURS ) * PREMIUM_FACTOR │
│ │
│ Enter the Premium Factor: 2.00000 │
└────────────────────────────────────────────────────────────────────────────┘
■ DEFAULT PAY PERIOD
┌───────────────────────────[ DEFAULT PAY PERIOD ]───────────────────────────┐
│ Pay Periods are either Weekly, BiWeekly, or Monthly. │
│ Valid codes are W, B, and M. │
│ Default Pay Period is Weekly ->"W". │
│ │
│ Select the Default Pay Period Code -> W - Weekly │
│ B - BiWeekly │
│ M - Monthly │
└────────────────────────────────────────────────────────────────────────────┘
■ DEFAULT WEEKLY HOURS
┌──────────────────────────[ DEFAULT WEEKLY HOURS ]──────────────────────────┐
│ This is the number of hours that are normally worked in a week. │
│ Default BiWeekly wages are twice this amount, Default Monthly wages │
│ are four times this amount. Default is 40 hours. │
│ │
│ Enter the normal number of hours worked per week: 40 │
└────────────────────────────────────────────────────────────────────────────┘
■ EXEMPTION AMOUNT
┌────────────────────────────[ EXEMPTION AMOUNT ]────────────────────────────┐
│ This is the amount (times the number of exemptions) that is exempt │
│ from federal taxes. │
│ Default is $2050.00. │
│ │
│ Enter the Exemption Amount: 2050.00 │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 61
■ QUARTERLY START DATES
┌─────────────────────────[ QUARTERLY START DATES ]──────────────────────────┐
│ These dates divide your payroll year into Quarters and determine which │
│ Quarter receives payroll totals. │
│ Default Settings: 1st Quarter: 01/01/90 │
│ 2nd Quarter: 04/01/90 │
│ 3rd Quarter: 07/01/90 │
│ 4th Quarter: 10/01/90 │
│ Current Settings: 1st Quarter: 01/01/90 │
│ 2nd Quarter: 04/01/90 │
│ 3rd Quarter: 07/01/90 │
│ 4th Quarter: 10/01/90 │
│ │
│ Do you wish to change the Current Quarterly Start Dates? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
■ DEFAULT CHECK COMMENT/NOTE
┌───────────────────────[ DEFAULT CHECK COMMENT/NOTE ]───────────────────────┐
│ This comment/note will appear on every payroll voucher unless removed │
│ from the field: CURR_NOTE in the employee database: PAY.DBF prior to │
│ printing of checks. │
│ │
│ Examples: 'W-2s will be issued next week' │
│ 'Signup for 401K!' │
│ 'New State Tax (7%) effective 15 October 1990' │
│ 'Stacy had twins!' │
│ │
│ Enter Default Comment/Note on next line.....................│ │
│ Comment: Whatever comment you want on this line! │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 62
■ FEDERAL TAX TABLES
╔═════════════════════════╡ FEDERAL TAX TABLES ╞═════════════════════════╗
║ Consult your accountant or I.R.S. for the current values... ║
╠═══════╡ Single Employees ╞═════════════════════════════════════════════╣
║ Zero tax if annual salary is less than 1200 ║
║ If tax is less than 20650.00 then compute tax as: ║
║ ( 0.1500 * ( annual salary - 1200.00 ))/ pay weeks ║
║ If tax is less than 48250.00 then compute tax as: ║
║ ( 0.2800 * ( annual salary - 20650.00 ) + 2917.50 )/ pay weeks ║
║ If tax is less than 110300.00 then compute tax as: ║
║ ( 0.3300 * ( annual salary - 48250.00 ) + 10645.50 )/ pay weeks ║
║ Otherwise, the computation is: ║
║ ( 0.2800 * ( annual salary - 110300.00 ) + 31122.00 )/ pay weeks ║
╠═══════╡ Married Employees ╞════════════════════════════════════════════╣
║ Zero tax if annual salary is less than 3400.00 ║
║ If tax is less than 35850.00 then compute tax as: ║
║ ( 0.1500 * ( annual salary - 3400.00 ))/ pay weeks ║
║ If tax is less than 81800.00 then compute tax as: ║
║ ( 0.2800 * ( annual salary - 35850.00 ) + 4867.50 )/ pay weeks ║
║ If tax is less than 200610.00 then compute tax as: ║
║ ( 0.3300 * ( annual salary - 81800.00 ) + 17733.50 )/ pay weeks ║
║ Otherwise, the computation is: ║
║ ( 0.2800 * ( annual salary - 200610.00 ) + 56940.80 )/ pay weeks ║
╚════════════════════════════════════════════════════════════════════════╝
■ FEDERAL EMPLOYER NUMBER
┌────────────────────────[ FEDERAL EMPLOYER NUMBER ]─────────────────────────┐
│ Enter your Federal Employer Identification number to be used │
│ on various reports (ie: W2s). │
│ │
│ Enter Federal Employer Number: 57-07735606 │
└────────────────────────────────────────────────────────────────────────────┘
■ STATE EMPLOYER NUMBER
┌─────────────────────────[ STATE EMPLOYER NUMBER ]──────────────────────────┐
│ Enter your State Employer Identification number to be used │
│ on various reports (ie: W2s). │
│ │
│ Enter State Employer Number: 25154932-9 │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 63
■ CURRENT DIRECTORY DATABASE LOCATION
┌──────────────────[ CURRENT DIRECTORY DATABASE LOCATION ]───────────────────┐
│ This module's databases can be located in a different location other │
│ than the current directory. If you have and wish to use ALL the │
│ databases currently found in this directory from a different drive and │
│ directory, then you need to tell this module where to find them. │
│ Be sure to include the rightmost slash, ie: L:\DAYOPOS\ │
│ The drive designation is optional if same as this module. │
│ │
│ Enter Location: │
└────────────────────────────────────────────────────────────────────────────┘
■ GENERAL LEDGER (GL) DATABASE LOCATION/DIRECTORY
┌────────────[ GENERAL LEDGER (GL) DATABASE LOCATION/DIRECTORY ]─────────────┐
│ The location of DAYO General Ledger Databases does not have to be │
│ in the same drive/directory as this module. If you have installed DAYO GL │
│ into a different directory, you need to tell this module where to find │
│ the GL databases. Default is nil (current directory). │
│ Be sure to include the rightmost slash, ie: \DAYOGL\ │
│ The drive designation is optional (if same as this module). │
│ │
│ Enter Location: \DAYOGL\ │
└────────────────────────────────────────────────────────────────────────────┘
■ AUTOMATIC GL POSTING
This Configuration routine was added to allow you to post your
transactions (ie: Invoice Posting, Cash Receipts, and Credit Memos),
automatically into General Ledger (GL). If this option is set to 'Y' (Yes),
each time you adjust or edit key accounting fields (ie: COST, AMOUNT,
SUBTOTAL, FREIGHT, ADJUST, QTY...), a GL transaction records will be created.
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 64
This routine includes an option to browse, edit, add, and/or delete
records in the General Ledger Class Code Table/Database (GLCLASS.DBF).
╔══════════════════════════[ AUTOMATIC GL POSTING ]══════════════════════════╗
║ If you are using General Ledger (GL), you can automatically update ║
║ or create GL transactions every time you make an accounting adjustment. ║
║ ║
║ Do you want Automatic GL Posting? (Y/N) ║
║ ║
║ Default CLASS Code: AR Name: RECEIPTS ║
║ Debit Account: 10000-000000 Credit Account: 20000-000000 ║
║ Database: RECEIPTS.DBF Field: AMOUNT ║
╟─────────────[ SELECT DEFAULT ACCOUNTS RECEIVABLE CLASS CODE ]──────────────╢
║ CLASS NAME DEBIT CREDIT ║
║──────────╥────────────────────────────────╥──────────────╥─────────────────║
║ AR ║ Invoice Freight *** ║ 10000-000000 ║ 40000-000000 ║
║ AR ║ 1st Invoice Tax *** ║ 10000-000000 ║ 40000-000000 ║
║ AR ║ 2nd Invoice Tax *** ║ 10000-000000 ║ 40000-000000 ║
║ AR ║ Invoice Adjustments *** ║ 10000-000000 ║ 40000-000000 ║
║ AR ║ Invoice Paid/Collected *** ║ 10000-000000 ║ 40000-000000 ║
║ REC ║ RECIPTS INTO INVENTORY ║ 91000-000000 ║ 20000-000000 ║
║ INV ║ RECEIPTS INTO THE INVENTORY ║ 91000-000000 ║ 11000-000000 ║
║ AR ║ RECEIPTS ║ 10000-000000 ║ 20000-000000 ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit) F1 (Help) F2 (Edit) Ctrl N (Add) Ctrl U (Delete)
Find: F5 (CLASS) F6 (DEBIT) F7 (CREDIT) F8 (NAME) F9 (DATABASE)
20/20
■ EDIT CLASS CODE RECORD
Press 'F2' to edit a Class Code record. Note, valid entries are crucial
to making this posting process work correctly...
╔═════════════════════════[ EDIT CLASS CODE RECORD ]═════════════════════════╗
║ CLASS Code: AR ║
║ Name: AR FREIGHT ║
║ Debit Account: 11000-000000 ║
║ Credit Account: 10000-000000 ║
║ Database (.DBF): ARH.DBF ║
║ Field: FREIGHT ║
║ ║
║ ║
║ ║
║ ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit) F1 (Help) PgUp/PgDn (Save & Exit)
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 65
■ ADD NEW CLASS CODE RECORD
Press 'Ctrl N' to add a new CLASS code record.
╔═══════════════════════[ ADD NEW CLASS CODE RECORD ]════════════════════════╗
║ CLASS Code: ║
║ Name: ║
║ Debit Account: 00000-000000 ║
║ Credit Account: 00000-000000 ║
║ Database (.DBF): INVADJ.DBF ║
║ Field: ║
║ ║
║ ║
║ ║
║ ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit) F1 (Help) PgUp/PgDn (Save & Exit)
■ FIND CLASS CODE
Use the 'F5' through 'F9' keys to locate a desired CLASS code record
Press 'F5' to locate a CLASS code record based on the CLASS field, ie:
┌─────────────────────────────────────────────────────────────┐
│ Enter CLASS+DATABASE: │
└───────────────────────────────────────────────────TJS LAB───┘
Press 'F6' to locate a CLASS code record based on the DEBIT field, ie:
┌─────────────────────────────────────────────────────────────┐
│ Enter DEBIT: 30000-200000 │
└───────────────────────────────────────────────────TJS LAB───┘
Press 'F7' to locate a CLASS code record based on the CREDIT field, ie:
┌─────────────────────────────────────────────────────────────┐
│ Enter CREDIT: 10000-200000 │
└───────────────────────────────────────────────────TJS LAB───┘
Press 'F8' to locate a CLASS code record based on the NAME field, ie:
┌─────────────────────────────────────────────────────────────┐
│ Enter NAME: │
└───────────────────────────────────────────────────TJS LAB───┘
Press 'F9' to locate a CLASS code record based on the DATABASE field, ie:
┌─────────────────────────────────────────────────────────────┐
│ Enter DATABASE: │
└───────────────────────────────────────────────────TJS LAB───┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 66
■ LEFT MARGIN FOR THE PAYROLL CHECK
┌───────────────────[ LEFT MARGIN FOR THE PAYROLL CHECK ]────────────────────┐
│ Enter the left margin/column for you payroll checks to start printing │
│ from. Default is '3', but the limits are from 0 - 30. │
│ │
│ Enter Left Margin For The Payroll Check: 0 │
└────────────────────────────────────────────────────────────────────────────┘
■ RUN PAYROLL - COMPUTE FICA TAX ONLY
┌──────────────────[ RUN PAYROLL - COMPUTE FICA TAX ONLY ]───────────────────┐
│ Use this option to compute a payroll that will only compute tax for │
│ FICA & Medicare (ie: Bonus checks). │
│ The default is No. │
│ │
│ Run Payroll, Computing FICA & Medicare Tax Only? (Y/N) │
│ │
└────────────────────────────────────────────────────────────────────────────┘
■ REPORT PRINTER TYPE
┌──────────────────────────[ REPORT PRINTER TYPE ]───────────────────────────┐
│ Routine reports are printed according to this selection. │
│ The STANDARD printer type is a Epson/IBM Proprinter compatible printer. │
│ The LASER printer type is a Hewlett Packard Laser compatible printer. │
│ Special Laser codes are sent to the LASER option. │
│ │
│ Enter Your Report Printer Type -> STANDARD │
│ LASER │
└────────────────────────────────────────────────────────────────────────────┘
■ REPORT PRINTER PORT
┌──────────────────────────[ REPORT PRINTER PORT ]───────────────────────────┐
│ Enter Your Report Printer Port (1,2,3): 1 │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 67
■ VISUAL INDEXING
┌────────────────────────────[ VISUAL INDEXING ]─────────────────────────────┐
│ If you desire to see a progress graph each time your indexes are │
│ created, then select Y (YES). Note, the process can slow the indexing │
│ routine down; especially with larger databases. │
│ │
│ Do you wish to have Visual Indexing? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
■ AUTOMATIC DAILY INDEXING
┌────────────────────────[ AUTOMATIC DAILY INDEXING ]────────────────────────┐
│ If this option is set to Y (YES), then all DAYO Indexes accessed by │
│ DAYO PAYROLL will be recreated once daily. This will occur when the first│
│ DAYO PAYROLL program is run. The default is to recreate all the indexes. │
│ │
│ Recreate all DAYO PAYROLL Indexes? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
■ COLOR MONITOR
┌─────────────────────────────[ COLOR MONITOR ]──────────────────────────────┐
│ If you have a color monitor and wish to display colors, then select Y, │
│ (YES), else select N (NO) for monochrome and others. │
│ The default is color, high intensity │
│ │
│ Do you have a color monitor? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
■ COLOR INTENSITY
┌────────────────────────────[ COLOR INTENSITY ]─────────────────────────────┐
│ Intensity is only applicable with color set to Y. │
│ It will make your colors brighter... │
│ │
│ Set Color Intensity On? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 68
■ MISCELLANEOUS ROUTINES
- The MISC routines is a collection of 17 very useful Database Management
Routines. These routines provide you with the 'ability to do whatever was
left out of the rest of the program...'. These routines were modeled after
dBase (tm) III+/IV functions. Familiarity with dBase will help with the
understanding and execution of these routines.
USE WITH CAUTION!
YOU CAN ENHANCE AND CUSTOMIZE YOUR PROGRAM WITH THESE ROUTINES
YOU CAN ALSO MESS THINGS UP PERMANENTLY!
■ MISC Routines Menu:
DAYO Payroll Version 3.0 TJS LAB ┌───[February 1991]──┐
╔════════════════════╗─╖ │S M T W T F S │
║ MISC ROUTINES ║ ║ █▄██▄ ▄█▄ █░ █░ ▄███▄ ├────────────────────┤
╟────────────────────╢─╢ █░ █░ █░█░ █░ █░ █░ █░ │ 1 2 3 4 5 6 7│
║ APPEND FROM ║ ║ █░ █░ █░█░ ▀█░██░ █░ █░ │ 8 9 10 11 12 13 14│
║ BROWSE DATABASES ║─╢ █░ █░ █▀▀▀█░ ▀█▀ █░ █░ │15 16 17 18 19 20 21│
║ COPY (.DBF) TO ║ ║ █░ █░ █░ █░ █░ █░ █░ │22 23 24 25 26 27 28│
║ CREATE DATABASE ║─╢ █▀██▀ █░ █░ █░ ▀███▀ │29 30 31 │
║ DELETE RECORDS ║ ║ │ │
║ ERASE FILE ║─╢ └────────────────────┘
║ EXIT TO DOS ║ ║
║ INDEX A DATABASE ║─╢ █▄███░ ▄█▄ █░ █░ █▄███░ ▄███▄ █░ █░
║ LIST FIELDS ║ ║ █░ █░ ▄█ █▄ █░ █░ █░ █░ █░ █░ █░ █░
║ PACK DATABASE ║─╢ █▀███░ █░ █░ █▄ ▄█░ █▄▄▄█░ █░ █░ █░ █░
║ MODIFY DATABASE ║ ║ █░ █▄▄▄█░ ███░ █▀▀█░ █░ █░ █░ █░
║ RECALL RECORDS ║╦╝ █░ █▀ ▀█░ █░ █░ ▀█░ █░ █░ █░ █░
║ RETURN TO MENU ║╝ █░ █░ █░ █░ █░ █░ ▀███▀ ███░ ███░
║ RUN (DOS COMMAND) ║
║ SIMPLE EDITOR ║─────────╖
║ SORT DATABASE ║ Size║
║ TYPE (PRINT) FILE ║ 6332║
║ ZAP DATABASE ║ 1384║
╟────────────────────╢ 1091║
║ Select Option ║═════════╝
╚════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 69
■ APPEND FROM
- Used to copy records from one database into another database, or to create
records from ASCII files (SDF or DELIMITED).
- The Initial Screen will prompt you to enter the file name of the database
you are to append/copy the data into. At this point, you can either type in
the name of the target database, or ...
┌──────────────────────────────[ APPEND FROM ]───────────────────────────────┐
│ Enter Database Name To Append Data Into: │
│ Enter Nothing For Listing Of Current Directory... │
└────────────────────────────────────────────────────────────────────────────┘
- If it exists in the current directory, press enter on an empty prompt to
display all databases to select from.
┌──────────────────────────────[ APPEND FROM ]──────────────────────────────┐
│ │
│ Enter Database Name To Append Data Into: │
│ Enter┌────────[ PICK A DATABASE ]───────────┐y... │
│ │ FILE NAME SIZE DATE USED│ │
│ ├──────────────┬────────────┬──────────┤ │
│ │INVENT.DBF │ 375 │ 09/16/89 │ │
│ │AR.DBF │ 7219 │ 09/16/89 │ │
│ │HISTORY.DBF │ 103 │ 09/16/89 │ │
│ │PERSONS.DBF │ 24271 │ 09/16/89 │ │
│ │CUSTOMER.DBF │ 289 │ 09/16/89 │ │
│ └──────────────┴────────────┴──────────┘ │
│ ┌───────────────────────┐│
│ │ Highlight a database ││
│ │ using the ││
│ │ arrow keys, then press││
│ │ Enter/Return. ││
│ └───────────────────────┘│
│ │
└───────────────────────────────────────────────────────────────────────────┘
- The next prompt will be to select the type of Append:
┌──────────────────────────────[ APPEND FROM ]─────────────────────────────┐
│ │
│ Enter Database Name To Append Data Into: │
│ Enter Nothing For Listing Of Current Directory... │
│ │
│ Append Data Into INVENT.DBF │
│ │
│ Type of Append: Standard SDF DELIMITED │
│ │
└──────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 70
- If you are appending from another database (.DBF) then select 'Standard'.
- Select the SDF option if you are appending from a 'flat' ASCII file.
- Select the DELIMITED option if you are appending from a delimited ASCII
file. Delimited files contain records in which the fields are separated by
commas, and its character fields contained in double quotes...
- If you select a Standard Append, you will then be prompted to enter the name
of the database you wish to get the data from. If you selected the SDF or
DELIMITED options, then enter the file name containing the data to be
appended into your target database.
┌──────────────────────────────[ APPEND FROM ]─────────────────────────────┐
│ │
│ Enter Database Name To Append Data Into: │
│ Enter Nothing For Listing Of Current Directory... │
│ │
│ Append Data Into PERSONS.DBF │
│ │
│ Type of Append: Standard SDF DELIMITED │
│ │
│ Enter Database Name To Append Data FROM: PERSON1.TXT │
│ │
│ │
└──────────────────────────────────────────────────────────────────────────┘
- The number of records appended into the target database will be displayed
upon completion of the task...
┌──────────────────────────────[ APPEND FROM ]───────────────────────────────┐
│ │
│ Enter Database Name To Append Data Into: │
│ Enter Nothing For Listing Of Current Directory... │
│ │
│ Append Data Into INVENT.DBF From INVENTY.DBF │
│ │
│ Type of Append: Standard SDF DELIMITED │
│ │
│ Enter Database Name To Append Data FROM: INVENTY.DBF │
│ │
│ │
│ │
│ There Were 1 Records Appended Into INVENT.DBF │
│ │
│ │
│ │
│ Press Any Key To Continue... │
│ │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 71
■ BROWSE DATABASES
- Used to edit/view records in a database. Enter the database name you wish to
edit/browse, or if it exists in the current directory, press enter on an
empty prompt to bring up a window box to select from.
┌───────────────────────────────────────────────────────────────┐
│ Enter Database Name: INVENT.DBF │
│ │
└───────────────────────────────────────────────────────────────┘
- If there exists an index (.NDX or .NTX), with the same name as the database,
it will be utilized... The DAYO Inventory indexes are the exception. They
are automatically set/used.
- An example of a browse screen:
TJS LAB, PO BOX 585366
┌────────────────────────────────[ BROWSE SDF ]──────────────────────────────┐
│ MFG_PART DESC PRICE LIST │
│──────────────────╥────────────────────────────────╥────────────╥───────────│
│ 19730 ║ DAYO CONFIGURATION SETTINGS ║ 896.16 ║ 1792.32 │
│ 23429 ║ DAYO CUSTOMER ║ 1064.19 ║ 2128.38 │
│ 14797 ║ DAYO END OF PERIOD/DAY ║ 672.12 ║ 1344.24 │
│ 38227 ║ DAYO FINANCE,PERSONNEL,PAYROLL ║ 1736.31 ║ 3472.62 │
│ 11098 ║ DAYO INVENTORY ║ 504.09 ║ 1008.18 │
│ 17264 ║ DAYO MISC ROUTINES ║ 784.14 ║ 1568.28 │
│ 30828 ║ DAYO PICK, INVOICING ║ 1400.25 ║ 2800.50 │
│ 35760 ║ DAYO PURCHASE ORDERS ║ 1624.29 ║ 3248.58 │
│ 25896 ║ DAYO QUOTES ║ 1176.21 ║ 2352.42 │
│ 62889 ║ DAYO ROPA ║ 2856.51 ║ 5713.02 │
│ 64122 ║ DAYO ROPA/ROPC SOURCE ║ 2912.52 ║ 5825.04 │
│ 28362 ║ DAYO SALES ORDERS, P.O.S. ║ 1288.23 ║ 2576.46 │
│ 33294 ║ DAYO VENDORS ║ 1512.27 ║ 3024.54 │
│ 66588 ║ DBASE TRAINING (PER HOUR) ║ 3024.54 ║ 6049.08 │
│ 16031 ║ EOP SOURCE ║ 728.13 ║ 1456.26 │
│ 49325 ║ EXPENSES SOURCE ║ 2240.40 ║ 4480.80 │
│ 39460 ║ FINANCE SOURCE ║ 1792.32 ║ 3584.64 │
├──────────────────╨────────────────────────────────╨────────────╨───────────┤
│ Esc(EXIT) Ctrl N(ADD) Ctrl U(DELETE) F5(Find) │
└────────────────────────────────────────────────────────────────────────────┘
51/60
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 72
- To edit a memo field, just highlight the field, and start typing.
* * * To save your work, once finished, YOU MUST PRESS Ctrl W UPON EXITING!
┌────────────────────────────────[ BROWSE SDF ]──────────────────────────────┐
│ PRICE LIST YOURPART NOTES │
│───────────────────────╥────────────╥─────────────────╥─────────────────────│
│ 896.16 ║ 1792.32 ║ ║ <Memo> │
│ 1064.19 ║ 2128.38 ║ ║ <Memo> │
│ 672.12 ║ 1344.24 ║ ║ <Memo> │
│ 1736.31 ║ 3472.62 ║ ║ <Memo> │
│ 504.09 ║ 1008.18 ║ ║ <Memo> │
│ 784.14 ║ 1568.28 ║ ║ <Memo> │
│ 1400.25 ║ 2800.50 ║ ║ <Memo> │
┌────────────────────────────[ Edit Field: NOTES ] ──────────────────────────┐
│You can edit memo fields too... │
│ │
│ │
│ │
│ │
│ │
│ │
└───────────────────────[ Esc (ABORT) Ctrl W (SAVE) ]─────────────────────┘
│ Esc(EXIT) Ctrl N(ADD) Ctrl U(DELETE) F5(Find) │
└────────────────────────────────────────────────────────────────────────────┘
- Special keys for 'moving around' the BROWSE screen are:
Left Arrow Key - Move to next field to your left
Right Arrow Key - Move to next field to your right
Ctrl Home - Go to the leftmost field
Ctrl End - Go to the rightmost field (on the end of the record)
Up Arrow - Move highlight to the previous record
Down Arrow - Move highlight to the next record
PgUp - Page up a full screen of records
PgDn - Page down a full screen of records
Ctrl PgUp - Go to the beginning of the file
Ctrl PgDn - Go to the end or last record of the file
Ctrl N - Add a record (where applicable)
Ctrl U - Delete a record (where applicable)
F5 - To seek/find a record based upon the active index
Esc - Exit the current operation
- Remember that there are many more fields to the right of the screen. Press
the right arrow key to view them...
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 73
■ COPY (.DBF) TO
- Copy records to another (new) database. Use this option to copy select
records into a new database or ASCII (SDF and DELIMITED) file. COPY TO can
also be used to create backups of data (EG: copy to floppy).
┌─────────────────────────────[ COPY (.DBF) TO ]─────────────────────────────┐
│ │
│ Enter Database Name To COPY FROM: │
│ Enter┌────────[ PICK A DATABASE ]───────────┐y... │
│ │ FILE NAME SIZE DATE USED│ │
│ ├──────────────┬────────────┬──────────┤ │
│ │HARPS.DBF │ 375 │ 09/16/89 │ │
│ │INVENT.DBF │ 7335 │ 09/16/89 │ │
│ │SDFSTUF.DBF │ 103 │ 09/16/89 │ │
│ │MORETRAH.DBF │ 24387 │ 09/16/89 │ │
│ │AP.DBF │ 289 │ 09/16/89 │ │
│ └──────────────┴────────────┴──────────┘ │
│ ┌───────────────────────┐│
│ │ Highlight a database ││
│ │ using the ││
│ │ arrow keys, then press││
│ │ Enter/Return. ││
│ └───────────────────────┘│
└────────────────────────────────────────────────────────────────────────────┘
- The next prompt will be to select the type of COPY TO option you want:
┌──────────────────────────────[ COPY (.DBF) TO ]────────────────────────────┐
│ │
│ Enter Database Name To COPY FROM: INVENT.DBF │
│ Enter Nothing For Listing Of Current Directory... │
│ │
│ │
│ Type of Copy To: Standard SDF DELIMITED STRUCTURE │
│ │
│ │
│ Copy Records From INVENT.DBF │
└────────────────────────────────────────────────────────────────────────────┘
- The Standard option is simply creating another database (.DBF). The SDF and
DELIMITED options will create ASCII files. The STRUCTURE option creates a
new database with the same file structure as the initial database (no
records copied).
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 74
- The next prompt (optional), requires some knowledge of dBase (tm). This
prompt is requesting the user to enter a condition or filter. If all
records are to be copied, just press Enter on an empty prompt.
┌╔═══════════════════════════[ FIELD NAMES & TYPE ]═════════════════════════╗┐
│║ ║│
│║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║│
│║NOTES{M} ■ ║│
│╚══════════════════════════════════════════════════════════════════════════╝│
│ │
│ │
│ Type of Copy To: Standard SDF DELIMITED STRUCTURE │
│ │
│ Enter SDF File Name To Copy Data TO: NEW.DBF │
│ │
│ Enter Condition: │
│ Sample condition: COST > 100 │
│ │
│ │
│ Copy Records From NEW │
└────────────────────────────────────────────────────────────────────────────┘
- This 'Condition' option is useful for coping only specific records into a
new location. Any valid dBase/Clipper statement (as shown next) is
fine...
┌╔═══════════════════════════[ FIELD NAMES & TYPE ]═════════════════════════╗┐
│║ ║│
│║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║│
│║NOTES{M} ■ ║│
│╚══════════════════════════════════════════════════════════════════════════╝│
│ │
│ Type of Copy To: Standard SDF DELIMITED STRUCTURE │
│ │
│ Enter SDF File Name To Copy Data TO: NEW DBF │
│ │
│ Enter Condition: PRICE>0 │
│ Sample condition: COST > 100 │
│ │
│ Copy Records From NEW │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 75
- The following window message will appear while the COPY TO routine does
its task:
┌╔═══════════════════════════[ FIELD NAMES & TYPE ]═════════════════════════╗┐
│║ ║│
│║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║│
│║NOTES{M} ■ ║│
│╚══════════════════════════════════════════════════════════════════════════╝│
│ │
│ Type of Copy To: Standard SDF DELIMITED STRUCTURE │
│ │
│ Enter SDF File Name To Copy Data TO: NEW10 │
│ │
│ Enter Condition: PRICE>0 │
│ Sample cond┌───────────────────────────────────────────────┐ │
│ │┌─────────────────────────────────────────────┐│ │
│ CONDITION: ││┌───────────────────────────────────────────┐││ │
│ │││┌─────────────────────────────────────────┐│││ │
│ ││││Hold those camels while I do this COPY TO││││ │
│ │││└─────────────────────────────────────────┘│││ │
│ ││└───────────────────────────────────────────┘││ │
│ │└─────────────────────────────────────────────┘│ │
│ └───────────────────────────────────────────────┘ │
│ Copy Records From SDF To NEW10 │
└────────────────────────────────────────────────────────────────────────────┘
■ CREATE DATABASE
- Create a new database. This routine lets you create entirely new database
structures. At the FIELD_NAME field, enter a unique field name. At the
FIELD_TYPE field, enter a 'C' for character, 'N' for numeric, 'D' for Date,
'L' for logical or 'M' for memofield. At the FIELD_LEN field, enter the
size/length of the character and/or numeric field. At the FIELD_DEC field,
enter the number of decimals for the numeric field.
┌───────[ CREATE A NEW DATABASE: NEW.DBF ]────────┐
│ FIELD_NAME FIELD_TYPE FIELD_LEN FIELD_DEC │
│────────────╥────────────╥───────────╥───────────│
│ ║ ║ 0 ║ 0 │
│ ║ ║ ║ │
│ ║ ║ ║ │
┌─────────────│ ║ ║ ║ │────────────┐
│ │ ║ ║ ║ │ │
│ ENTER TH│ ║ ║ ║ │ │
│ │ ║ ║ ║ │ │
└─────────────│ ║ ║ ║ │────────────┘
│────────────╨────────────╨───────────╨───────────│
│ Press Enter to edit any field... │
└──────[ PRESS Ctrl W TO SAVE AND EXIT ]────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 76
* * * TO EDIT ANY FIELD, YOU MUST PRESS Enter FIRST * * *
IT IS SLIGHTLY BOTHERSOME
SORRY! WANT YOU TO THINK ABOUT WHAT YOU ARE DOING...
*** If any error is made in this routine, you will experience an
error, either immediately, or when you start to edit the new database.
This error may even cause your computer to hang!
*** Be sure to Press: Ctrl W when you are finished and
satisfied. Pressing Esc will just negate your efforts..
┌───────[ CREATE A NEW DATABASE: NEW.DBF ]────────┐
│ FIELD_NAME FIELD_TYPE FIELD_LEN FIELD_DEC │
│────────────╥────────────╥───────────╥───────────│
│ NAME ║ C ║ 30 ║ 0 │
│ AGE ║ N ║ 5 ║ 1 │
│ DEAD ║ L ║ 1 ║ 0 │
│ BIRTHDATE ║ D ║ 8 ║ 0 │
┌─────────────│ REMARKS ║ M ║ 10 ║ 0 │────────────┐
│ │ ║ ║ 0 ║ 0 │ │
│ ENTER TH│ ║ ║ ║ │ │
│ │ ║ ║ ║ │ │
│ │ ║ ║ ║ │ │
└─────────────│ ║ ║ ║ │────────────┘
│ ║ ║ ║ │
│────────────╨────────────╨───────────╨───────────│
│ Press Enter to edit any field... │
└──────[ PRESS Ctrl W TO SAVE AND EXIT ]────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 77
■ DELETE RECORDS
- Delete selected records from databases. The first prompt is for the name of
the database you wish to mark records for deletion. Like many of the other
routines, you can press enter on an empty prompt to bring up all databases
that exist in the current directory:
┌────────[ PICK A DATABASE ]───────────┐
│ FILE NAME SIZE DATE USED│
├──────────────┬────────────┬──────────┤
│D.DBF │ 259 │ 09/16/89 │
│DDD.DBF │ 375 │ 09/16/89 │
│NEW.DBF │ 195 │ 09/17/89 │
│SDF.DBF │ 7335 │ 09/16/89 │
│TRASH.DBF │ 24387 │ 09/16/89 │
│XXX.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐
└──────────────┴────────────┴──────────┘ │ Highlight a database │
│ using the │
┌────────────────────────[ DELETE SELECTED RECORDS ]│ arrow keys, then press │
│ Enter Database Name: │ Enter/Return. │
│ └────────────────────────┘
│ │
└────────────────────────────────────────────────────────────────────────────┘
- After selecting the database, all its fields will be presented atop the
screen so as to aid the user in entering a condition/filter. The use of the
condition prompt is NOT optional, so some knowledge of dBase/Clipper syntax
is required. Note the use of the Clipper Function: EMPTY().
╒╔═══════════════════════════[ FIELD NAMES & TYPE ]══════════════════════════╗
│║ ║
╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║NOTES{M} ■ ║
╚═══════════════════════════════════════════════════════════════════════════╝
┌────────────────────────[ DELETE SELECTED RECORDS ]─────────────────────────┐
│ Enter Database Name: TRASH │
│ Delete Records For Condition: EMPTY(PART) │
│ Sample condition: COST > 100 │
│ CONDITION: EMPTY(PART) │
│ Number of Records Deleted: 208 │
│ Press any key to continue... │
└────────────────────────────────────────────────────────────────────────────┘
- The number of records deleted will be displayed upon the screen as depicted
just above...
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 78
■ ERASE FILE
- Erase a file (forever!). Use this option with extreme care!
Again, be careful! ANY FILE SELECTED WITH THIS OPTION WILL BE PERMANENTLY
REMOVED FROM EXISTENCE
NO SECOND CHANCES HERE...
- The first prompt is for the file name. You can press enter on an empty
prompt to bring up a window selection of all files in the current directory.
┌────────────────────────┐
┌────────[ ERASE THE FILE ]────────────┐ │ Highlight a file │
│ FILE NAME SIZE DATE USED│ │ using the │
├──────────────┬────────────┬──────────┤ │ arrow keys, then press │
│B.BAT │ 222 │ 09/16/89 │ │ Enter/Return. │
│BKDOOR.$$$ │ 8192 │ 09/16/89 │ └────────────────────────┘
│BKDOOR.DOC │ 37029 │ 09/17/89 │
│BKDOOR.ZIP │ 19415 │ 09/16/89 │
│D.DBF │ 259 │ 09/16/89 │
│D.DBT │ 512 │ 09/16/89 │
│DAYOBK.BAK │ 36879 │ 09/16/89 │
│DAYOBK.LIB │ 36879 │ 09/16/89 │
│DAYOBK.LST │ 2056 │ 09/16/89 │
│DAYOBK.OBJ │ 35585 │ 09/16/89 │
│DAYOCAL.MAP │ 35 │ 09/16/89 │
│DDD.DBF │ 375 │ 09/16/89 │
│DDD.DBT │ 512 │ 09/16/89 │
│DDD.NTX │ 2048 │ 09/16/89 │
│DEMO.EXE │ 245404 │ 09/16/89 │
└──────────────┴────────────┴──────────┘ More
- To ERASE a file, just highlight it, then press Enter...
■ EXIT TO DOS
- This option will close all open files and databases and exit to DOS without
having to return to the main menu exit routine.
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 79
■ INDEX A DATABASE
- You will be prompted to select the database you wish to index. After
selecting the database, by typing in the name or pressing Enter on an empty
prompt (then selecting from the window), you will be given a listing of all
fields in that database atop the screen.
┌────────[ PICK A DATABASE ]───────────┐.
│ FILE NAME SIZE DATE USED│
├──────────────┬────────────┬──────────┤
│DAD.DBF │ 259 │ 09/16/89 │
│NEW.DBF │ 195 │ 09/17/89 │
│SPW.DBF │ 7335 │ 09/16/89 │
│SOW.DBF │ 103 │ 09/16/89 │
│BOY.DBF │ 24387 │ 09/17/89 │
│SHI.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐
└──────────────┴────────────┴──────────┘ │ Highlight a database │
│ using the │
┌───────────────────[ INDEX A DATABASE ]───│ arrow keys, then press │
│ Enter Database Name: │ Enter/Return. │
│ └────────────────────────┘
└───────────────────────────────────────────────────────────────┘
- You will now be prompted to enter the name of the Index File. It will be
(by default), named exactly the same as the selected database, with the
exception of the extension. This will default to .NDX or .NTX depending on
whether you linked NDX.OBJ with your application.
*** Remember that the BROWSE routine only looks at indexes with the same
name as the database.
╒╔═══════════════════════════[ FIELD NAMES & TYPE ]══════════════════════════╗
│║ ║
╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║NOTES{M} ■ ║
╚═══════════════════════════════════════════════════════════════════════════╝
┌───────────────────[ INDEX A DATABASE ]────────────────────────┐
│ Enter Name of Index File: TRASH.NTX │
└───────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 80
- At the prompt for the index key, enter a field name, or a valid
dBase/Clipper expression.
╒╔══════════════════════════[ FIELD NAMES & TYPE ]═══════════════════════════╗
│║ ║
╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║NOTES{M} ■ ║
╚═══════════════════════════════════════════════════════════════════════════╝
┌───────────────────[ INDEX A DATABASE ]────────────────────────┐
│ Enter Name of Index File: TRASH.NTX │
│ Enter the Key Expression: PART+MFG_PART │
└───────────────────────────────────────────────────────────────┘
■ LIST FIELDS
- List fields to screen or printer. This routine is a great tool for providing
simple reports and lists. The first prompt will be for the database you wish
to work with. Type the name of the file, or press Enter on an empty prompt
to bring up a window of all databases in the current directory for
selection.
┌────────[ PICK A DATABASE ]───────────┐
│ FILE NAME SIZE DATE USED│
├──────────────┬────────────┬──────────┤
│INVEND.DBF │ 259 │ 09/16/89 │
│INVENT.DBF │ 375 │ 09/16/89 │
│NEW.DBF │ 195 │ 09/17/89 │
│SOMEDAY.DBF │ 7335 │ 09/16/89 │
│TANGO.DBF │ 103 │ 09/16/89 │
│AP.DBF │ 24387 │ 09/17/89 │
│BACKUP.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐
└──────────────┴────────────┴──────────┘ │ Highlight a database │
│ using the │
┌──────────────────────────────────────────│ arrow keys, then press │
│ Enter Database Name: │ Enter/Return. │
│ └────────────────────────┘
└───────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 81
- The next prompt is for a condition or filter. This makes it possible to list
only specific records that meet that condition you enter. The condition must
be a valid dBase/Clipper expression, or none (to list all).
╒╔══════════════════════════[ FIELD NAMES & TYPE ]═══════════════════════════╗
│║ ║
╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║NOTES{M} ■ ║
╚═══════════════════════════════════════════════════════════════════════════╝
┌─────────────────────────────────────────────────────┐
│ Enter Filter: │
│ EG: ID = "SAM0909" .AND. RETAIL > 10000 │
└─────────────────────────────────────────────────────┘
┌───────────────────────────────────────────────────────────────┐
│ Enter Database Name: │
│ │
└───────────────────────────────────────────────────────────────┘
- A window box appears next displaying all the fields in the selected database
and an option to list all fields. Highlight any combination of fields ( or
ALL) that you want listed.
╒╔═┌─────────────────┐═══════[ FIELD NAMES & TYPE ]══════════════════════════╗
│║ │ PICK THE FIELDS │ ║
╘║P│ YOU WANT LISTED │} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║ ├─────────────────┤ ║
╚═│■■ ALL ■■ │═══════════════════════════════════════════════════════╝
│RECNO() │
│MFG_PART │
│PRICE │
│YOURPART │ ┌────────────────────────────────────────────────────┐
│NOTES │ │ Enter Filter: │
├─────────────────┤ │ EG: ID = "SAM0909" .AND. RETAIL > 10000 │
│PRESS Esc TO EXIT│ └────────────────────────────────────────────────────┘
└─────────────────┘────────────────────────────────────────────────────┐
│ Enter Database Name: │
└───────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 82
- The fields you select will be displayed at center top of screen. Press Esc
to exit the "PICK THE FIELDS YOU WANT LISTED" window.
╒╔═┌─────────────────┐═══════[ FIELD NAMES & TYPE ]══════════════════════════╗
│║ │ PICK THE FIELDS │ ║
╘║P│ YOU WANT LISTED │} ■ DES┌────────────────────┐{N} ■ YOURPART{C} ■ ║
║N├─────────────────┤ │PART │ ║
╚═│■■ ALL ■■ │═══════│MFG_PART │══════════════════════════╝
│RECNO() │ │PRICE │
│PART │ └────────────────────┘
│PRICE │
│YOURPART │ ┌────────────────────────────────────────────────────┐
│NOTES │ │ Enter Filter: │
├─────────────────┤ │ EG: ID = "SAM0909" .AND. RETAIL > 10000 │
│PRESS Esc TO EXIT│ └────────────────────────────────────────────────────┘
└─────────────────┘────────────────────────────────────────────────────┐
│ Enter Database Name: │
└───────────────────────────────────────────────────────────────┘
- At the next prompt, you can send the list to the SCREEN, PRINTER OR
FILE.
╒╔═┌─────────────────┐═══════[ FIELD NAMES & TYPE ]══════════════════════════╗
│║ │ PICK THE FIELDS │ ║
╘║P│ YOU WANT LISTED │} ■ DES┌────────────────────┐{N} ■ YOURPART{C} ■ ║
║N├─────────────────┤ │PART │ ║
╚═│■■ ALL ■■ │═══════│MFG_PART │══════════════════════════╝
│RECNO() │ │PRICE │
│PART │ └────────────────────┘
│DESC┌──────────────────────────────────────────────────────────────────┐
│PRIC│ Do you want to print the list to the SCREEN or PAPER or FILE ? │
│LIST│ │
│YOUR└──────────────────────────────────────────────────────────────────┘─┐
│NOTES │ │ Enter Filter: │
├─────────────────┤ │ EG: ID = "SAM0909" .AND. RETAIL > 10000 │
│PRESS Esc TO EXIT│ └────────────────────────────────────────────────────┘
└─────────────────┘────────────────────────────────────────────────────┐
│ Enter Database Name: │
└───────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 83
- The list is very simple, and if displayed onto the screen, may look like the
following:
PART MFG_PART PRICE
4523 0.00
DAYO9S 41926 1904.34
DAYO10S 13564 616.11
DAYOCOMP 45625 2072.37
DAYOALLS 43159 1960.35
INDEXER 50558 2296.41
INDEXERS 51791 2352.42
5 DEMO 4932 224.04
DAYO13S 20963 952.17
MENUS 53024 2408.43
OFFSITEP 56724 2576.46
ONSITEP 57957 2632.47
DAYO2S 24662 1120.20
DAYO9 40693 1848.33
DAYO10 12331 560.10
DAYOCAL$ 44392 2016.36
DAYO13 19730 896.16
DAYO2 23429 1064.19
DAYO11 14797 672.12
DAYO8 38227 1736.31
DAYO1 11098 504.09
DAYO12 17264 784.14
DAYO5 30828 1400.25
......PRESS ANY KEY TO CONTINUE......
■ MODIFY DATABASE
- Change the fields/structure of a database. You can add new fields, delete
fields, change the length and type of field in any of the databases. At the
FIELD_NAME field, enter a unique field name. At the FIELD_TYPE field, enter
a 'C' for character, 'N' for numeric, 'D' for Date, 'L' for logical or 'M'
for memofield. At the FIELD_LEN field, enter the size/length of the
character and/or numeric field. At the FIELD_DEC field, enter the number of
decimals for the numeric field.
********************************************************
*** TO EDIT ANY FIELD, YOU MUST PRESS Enter FIRST ***
*** IT IS SLIGHTLY BOTHERSOME SORRY! ***
********************************************************
*** If any error is made in this routine, you will experience an
error, either immediately, or when you start to access the database.
This error may even cause your computer to hang!
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 84
*** Be sure to Press: Ctrl W when you are finished and
satisfied. Pressing Esc will just negate your efforts..
■ PACK DATABASE
- Pack a database (removed deleted records). This option will permanently
remove any records marked for deletion. This is another routine you should
use with great care! As in many of the other of the routines, you will be
prompted to enter the name of the database you wish to pack. Enter the name
or press Enter on an empty prompt to view the window.
┌─────┐
│PACK!│
└─────┘
┌────────[ PICK A DATABASE ]───────────┐
│ FILE NAME SIZE DATE USED│
├──────────────┬────────────┬──────────┤
│GOODDATA.DBF │ 259 │ 09/16/89 │
│HAP.DBF │ 375 │ 09/16/89 │
│NEW.DBF │ 195 │ 09/17/89 │
│SDF.DBF │ 7335 │ 09/16/89 │
│LOIN.DBF │ 103 │ 09/16/89 │
│TRASH.DBF │ 24387 │ 09/17/89 │
│FIX.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐
└──────────────┴────────────┴──────────┘ │ Highlight a database │
│ using the │
┌──────────────────────────────────────────│ arrow keys, then press │
│ Enter Database Name: │ Enter/Return. │
└──────────────────────────────────────────└────────────────────────┘
- After selecting the database, you will be prompted to respond with a Yes or
No (to Pack or not to Pack...). This is the last chance you have to change
your mind...
┌──────────────────────────────────────────────────────────────────────────┐
│ PACK TOM3 │
│ Are you sure you want to PACK (remove deleted records) ? N │
└──────────────────────────────────────────────────────────────────────────┘
│ Enter Database Name: │
└───────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 85
■ RECALL RECORDS
- Recalls records previously marked for deletion. This option is identical to
the DELETE RECORDS option discussed earlier...
■ RETURN TO MENU
- Returns to the procedure that called MISC Routines.
■ RUN (DOS COMMAND)
- Run a DOS command (EG: dir/w). This option is helpful in that it allows
you to run programs at the DOS level (within memory constraints).
┌───────────────────────────────────────────────────────────────────────────┐
│ RUN CD\DOS │
└───────────────────────────────────────────────────────────────────────────┘
- One useful option is to type and Enter: COMMAND at this prompt. You will be
running another DOS Shell totally out of the program (it still is in memory
though).
┌───────────────────────────────────────────────────────────────────────────┐
│ RUN COMMAND │
└───────────────────────────────────────────────────────────────────────────┘
- Press and Enter: EXIT to return to your Clipper Application.
EG:
The COMPAQ Personal Computer MS-DOS
Version 3.31
(C) Copyright Compaq Computer Corp. 1982, 1987
(C) Copyright Microsoft Corp. 1981, 1987
C:\KISBBS>EXIT
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 86
■ SIMPLE EDITOR
- A simple editor and word processor. Use this option to create and read
simple TEXT files. File size is limited to your machines capabilities or
32,000k. The first prompt is for the name of the file you wish to edit. Type
in the name, or press Enter on an empty prompt to bring up a window option
box containing all files in the current directory.
┌────────────────────────┐
┌──────────[ EDIT THE FILE ]───────────┐ │ Highlight a file │
│ FILE NAME SIZE DATE USED│ │ using the │
├──────────────┬────────────┬──────────┤ │ arrow keys, then press │
│B.BAT │ 222 │ 09/16/89 │ │ Enter/Return. │
│BKDOOR.DOC │ 56356 │ 09/17/89 │ └────────────────────────┘
│BKDOOR.ZIP │ 19415 │ 09/16/89 │
│DAYOBK.LIB │ 36879 │ 09/16/89 │
│DAYOBK.LST │ 2056 │ 09/16/89 │
┌────────│DAYOBK.OBJ │ 35585 │ 09/16/89 │────────────────────────────┐
│ Enter t│DAYOCAL.MAP │ 35 │ 09/16/89 │ │
│ Press E│DDD.DBF │ 375 │ 09/16/89 │urrent directory listing. │
└────────│DDD.DBT │ 512 │ 09/16/89 │────────────────────────────┘
│DDD.NTX │ 2048 │ 09/16/89 │
│DEMO.EXE │ 245404 │ 09/16/89 │
│DEMO.MAP │ 7780 │ 09/16/89 │
└──────────────┴────────────┴──────────┘ More
- *** Note, this routine will try to load binary files (.EXE, .OBJ, .etc...),
so be careful at what you select for viewing/editing.
- If you make ANY changes to the file, You MUST PRESS Ctrl W to SAVE those
changes. If you exit with an Esc, all changes will be lost!
┌──────────────────────────────[ SIMPLE EDITOR ]─────────────────────────────┐
│CLIPPER demo │
│CLIPPER MISC │
│KWAIT 10 │
│LIB MISC-+MISC,MISC.LST,MISC │
│KWAIT 10 │
│TLINK DEMO,,,MISC \CLIPPER\CLIPPER \CLIPPER\EXTEND │
│KWAIT 10 │
│DEMO │
└────────────────────────────────────────────────────────────────────────────┘
Esc (ABORT) Ctrl W (SAVE) Initial Size: 222 1/0
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 87
- Special keys for 'moving around' the SIMPLE EDITOR screen are:
Left Arrow Key - Move to your left
Right Arrow Key - Move to your right
Ctrl Home - Go to the top, leftmost corner of window
Ctrl End - Go to the bottom, rightmost corner of window
Up Arrow - Move up one line
Down Arrow - Move down one line
PgUp - Page up a full screen
PgDn - Page down a full screen
Ctrl PgUp - Go to the beginning of the file
Ctrl PgDn - Go to the end of the file
* F2 - Import text from a text file
* Ctrl W - Save Changes and Exit
* Esc - ABORT Changes and Exit
The margin may exceed the boundaries on the right side of the screen, but
the text is easily accessed using the special keys above...
■ SORT DATABASE
- This option takes a database, sorts it, and copies the result into a new
database. The first prompt is for the name of the database you want to sort.
Enter the name, or press Enter on an empty prompt to bring up a window box
containing all databases in the current directory.
┌────────[ PICK A DATABASE ]───────────┐
│ FILE NAME SIZE DATE USED│
├──────────────┬────────────┬──────────┤
│DOG.DBF │ 259 │ 09/16/89 │
│CAT.DBF │ 375 │ 09/16/89 │
│CAR.DBF │ 195 │ 09/17/89 │
│BAM.DBF │ 7335 │ 09/16/89 │
│HARP.DBF │ 103 │ 09/17/89 │
│TRAIN.DBF │ 24387 │ 09/17/89 │
│HIPPY.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐
└──────────────┴────────────┴──────────┘ │ Highlight a database │
│ using the │
┌───────────────────[ SORT A DATABASE ]────│ arrow keys, then press │
│ Enter Database Name: │ Enter/Return. │
│ └────────────────────────┘
│ │
└───────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 88
- The next prompt is for the name of the database you will be creating with
the sorted data.
╒╔═══════════════════════════[ FIELD NAMES & TYPE ]══════════════════════════╗
│║ ║
╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║NOTES{M} ■ ║
╚═══════════════════════════════════════════════════════════════════════════╝
┌───────────────────[ SORT A DATABASE ]─────────────────────────┐
│ Enter Database Name: INVNET.DBF │
│ Enter Name of Sorted File: INVNET1.DBF │
│ │
└───────────────────────────────────────────────────────────────┘
- The next prompt is for the sort field (limited to 1 field)...
╒╔═════════════════════════[ FIELD NAMES & TYPE ]═══════════════════════════╗
╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║NOTES{M} ■ ║
╚══════════════════════════════════════════════════════════════════════════╝
┌───────────────────[ SORT A DATABASE ]─────────────────────────┐
│ Enter Database Name: TOM.DBF │
│ Enter Name of Sorted File: TOM1.DBF │
│ Enter the Key Expression: PART │
└───────────────────────────────────────────────────────────────┘
■ TYPE (PRINT) FILE
- Prints an ASCII/text file to screen or printer. The first prompt is for the
file name.
┌───────────────────────[ TYPE TO SCREEN OR PRINTER ]────────────────────────┐
│ Enter the ASCII/TEXT file to TYPE: KISBBS.DOC │
│ Press Enter/Return on an empty field to get a current directory listing. │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 89
- The display of the file (any type), is continuous, but can be paused by
any key (except the Enter & Esc keys). Pressing the Enter key will slow the
printing of the file onto the screen. Press Esc to Abort the display... A
sample display:
FUNCKEY...........MISC FUNIQUE...........MISC
FZAP..............MISC GET_PIC1..........MISC
ISDATA............MISC ISDBF.............MISC
MENU_KEY..........MISC MISC..............MISC
OKFILE............MISC PACKIT............MISC
PICKDBF...........MISC PROCLIST..........MISC
SHOW_INS2.........MISC STATLINE2.........MISC
TOG_INS2..........MISC XKEY_CLEAR........MISC
XKEY_NORM.........MISC XMEMO.............MISC
MISC
BKDOOR BROWSEIT CENTER1 COLORSET
DBFUNCT DBFUNCT6 EDITOR FACHOICE
FAPPEND FCOPY2 FDBF1 FDELETE
FERASE FILESZ FILE_UDF FILT
FINDER FINDEX FMAKEDB FMODYDB
FNEW FRECALL FRUN FSCROLL1
FSORT FTYPEIT FUNCKEY FUNIQUE
FZAP GET_PIC1 ISDATA ISDBF
MENU_KEY MISC OKFILE PACKIT
PICKDBF PROCLIST SHOW_INS2 STATLINE2
TOG_INS2 XKEY_CLEAR XKEY_NORM XMEMO
PRESS ANY KEY TO CONTINUE...
■ ZAP DATABASE
- Totally erase all records in database (forever!). When you
want to remove every record from a database, then use this option. Use with
EXTREME CAUTION! The first prompt is for the file name. Enter the name of
the database you are to 'clean out', or press Enter to select the database
from a window containing all databases in the current directory.
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 90
┌────┐
│ZAP!│
└────┘
┌────────[ PICK A DATABASE ]───────────┐
│ FILE NAME SIZE DATE USED│
├──────────────┬────────────┬──────────┤
│DENVER.DBF │ 259 │ 09/16/89 │
│OHIO.DBF │ 375 │ 09/16/89 │
│NEWYORK.DBF │ 195 │ 09/17/89 │
│MONTANA.DBF │ 7335 │ 09/16/89 │
│SC.DBF │ 259 │ 09/17/89 │
│EARS.DBF │ 103 │ 09/17/89 │
│FRUIT.DBF │ 24387 │ 09/17/89 │ ┌────────────────────────┐
│MATH.DBF │ 259 │ 09/17/89 │ │ Highlight a database │
│CARROTS.DBF │ 289 │ 09/16/89 │ │ using the │
└──────────────┴────────────┴──────────┘───│ arrow keys, then press │
│ Enter Database Name: │ Enter/Return. │
└──────────────────────────────────────────└────────────────────────┘
- You will be prompted one last time as to whether you still want to ZAP the
selected database. Press Y for Yes, N for No...
┌────┐
│ZAP!│
└────┘
┌──────────────────────────────────────────────────────────────────────────┐
│ ZAP TRASH │
│ Are you sure you want to ZAP (remove all records permanently) ? N │
│ │
└──────────────────────────────────────────────────────────────────────────┘
│ Enter Database Name: │
└───────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 91
■ HELP SCREENS
- While in the browse screens, some of the option windows, and in the SIMPLE
EDITOR, pressing the F1 key, will display a help screen.
- BROWSE help:
┌──────────────────────[ DAYOPAY HELP: DBEDIT, 0, ]─────────────────────────┐
│ │
│- Special keys for 'moving around' the BROWSE screen are: │
│ │
│ Left Arrow Key - Move to next field to your left │
│ Right Arrow Key - Move to next field to your right │
│ Ctrl Home - Go to the leftmost field │
│ Ctrl End - Go to the rightmost field (on the end of the record)│
│ Up Arrow - Move highlight to the previous record │
│ Down Arrow - Move highlight to the next record │
│ PgUp - Page up a full screen of records │
│ PgDn - Page down a full screen of records │
│ Ctrl PgUp - Go to the beginning of the file │
│ Ctrl PgDn - Go to the end or last record of the file │
│ Ctrl N - Add a record (where applicable) │
│ Ctrl U - Delete a record (where applicable) │
│ F5,F6,F7 - To seek/find a record based upon the active index │
│ Esc - Exit the current operation │
│ │
│ Remember that there are many more fields to the right of the screen. │
│ Press the right arrow key to view them... │
└────────────────────────────────────────────────────────────────────────────┘
- Option Box Help:
┌───────────────────────[ DAYOPAY HELP: ACHOICE, 0, ]───────────────────────┐
│ │
│ │
│ │
│ │
│ - Special keys for 'moving around' the Option Box are: │
│ │
│ Up Arrow - Move up one option │
│ Down Arrow - Move down one option │
│ PgUp - Page up multiple records │
│ PgDn - Page down multiple records │
│ Esc - ABORT and Exit │
│ │
│ │
│ After highlighting the option you desire, press Enter... │
│ │
│ │
│ │
└────────────────────────────────────────────────────────────────────────────┘
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 92
- Editor help:
┌──────────────────────[ DAYOPAY HELP: MEMOEDIT, 0, ]───────────────────────┐
│ │
│ - Special keys for 'moving around' the EDITOR screen are: │
│ │
│ Left Arrow Key - Move to your left │
│ Right Arrow Key - Move to your right │
│ Ctrl Home - Go to the top, leftmost corner of window │
│ Ctrl End - Go to the bottom, rightmost corner of window │
│ Up Arrow - Move up one line │
│ Down Arrow - Move down one line │
│ PgUp - Page up a full screen │
│ PgDn - Page down a full screen │
│ Ctrl PgUp - Go to the beginning of the file │
│ Ctrl PgDn - Go to the end of the file │
│ Ctrl W - SAVE Changes and Exit │
│ Esc - ABORT Changes and Exit │
│ F2 - Import another text file into your document │
│ │
│ The margin may exceed the boundaries on the right side of the screen, │
│ but the text is easily accessed using the special keys above... │
│ │
│ │
└────────────────────────────────────────────────────────────────────────────┘
■ EXPANDED HELP
After Version 1.3, expanded help routines were added to all DAYO modules.
At almost all prompts and menus you can press F1 for help. Help can be a
function key message as displayed on previous page, a message that you have
created (user defined & inputted), or the ability to read the documentation
on the screen (saves paper).
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 93
■ USER DEFINED & INPUTTED HELP SCREENS/MESSAGES
If you press F1 and no user defined & inputted message exists for that
section of the program you are currently in you will receive a message to
this effect, and then a blank/empty screen.
The editing keys for this option are the same as for the Simple Editor
(previous page).
DAYO Payroll Version 3.0 TJS LAB ┌───[February 1991]──┐
┌──────[ DAYO HELP Called by Program: DAYOPAY Variable: OPT ]───────┐
│ │
│ │
│ │
│ │
│ │
│ │
│ ╔════════════════════════════════════════════════════════╗ │
│ ║ No Online Help Messages Exist for this prompt... ║ │
│ ║ ║ │
│ ║ You can type in any help message you wish, or ║ │
│ ║ press F1 to view the document for DAYOPAY. ║ │
│ ║ ║ │
│ ║ ║ │
│ ║ Press any key to continue... ║ │
│ ╚════════════════════════════════════════════════════════╝ │
│ │
│ │
├───────────────────────────────────────────────────────────────────────────┤
│ Esc (Exit) Ctrl W (Save Changes) F1 (Read Manual) │
└───────────────────────────────────────────────────────────────────────────┘
If you wish to input anything at this point, just type whatever you
wish, remembering to press Ctrl W to save all changes. Pressing Esc will
not save ANY changes ( all effort you put into writing a help message will
be lost! ).
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 94
DAYO Payroll Version 3.0 TJS LAB ┌───[February 1991]──┐
┌───────[ DAYO HELP Called by Program: DAYOPAY Variable: OPT ]───────┐
│ │
│ │
│ │
│ │
│ Type in anything you wish about this portion of the program! │
│ │
│ The length of this file can be many pages... │
│ │
│ Be sure to press Ctrl W to save any changes/additions you make to this │
│ screen. │
│ │
│ │
│ │
│ │
│ │
│ │
├────────────────────────────────────────────────────────────────────────────┤
│ Esc (Exit) Ctrl W (Save Changes) F1 (Read Manual) 13/4 │
└────────────────────────────────────────────────────────────────────────────┘
■ VIEW DOCUMENTATION ONSCREEN
To view the documentation for the module you are in, it must first exist
in the current directory. Document files are named the same as the module,
and have the extension of '.DOC', ie: DAYOINV.DOC, DAYOPOS.DOC, DAYOPAY.DOC.
Press F1 in the User Defined & Inputted Help Message screen to display the
document (user manual). The special keys in this option are displayed in the
Help Screen (press F1 again) for this option:
╔══════════════════════════════════════════════════════════════════════════╗
║ While viewing the document for DAYOPAY the keyboard is configured ║
║ as followed: ║
║ ║
║ Esc Exit ║
║ F5 Find a string. This search is not case sensitive ║
║ Examples: PAGE: 50 ║
║ INTRODUCTION ║
║ REPORTS ║
║ Home Return to the beginning of the document ║
║ End Go to the bottom of the document ║
║ PgUp Page up ║
║ ║
║ Any other key moves acts like PgDn (page down) ║
║ ║
║ Press any key to continue... ║
╚══════════════════════════════════════════════════════════════════════════╝
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 95
■ DATABASE STRUCTURE
Database: PAY.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
2 NAME Character 30 7 36
3 SSN Character 11 37 47
4 ADDR1 Character 30 48 77
5 ADDR2 Character 30 78 107
6 CITY Character 20 108 127
7 STATE Character 2 128 129
8 ZIP Character 10 130 139
9 PHONE Character 14 140 153
10 TYPE Character 3 154 156
11 STATUS Character 3 157 159
12 DEPARTMENT Character 3 160 162
13 SEX Character 1 163 163
14 MARITAL Character 1 164 164
15 DOB Date 8 165 172
16 DOH Date 8 173 180
17 RATE Numeric 10 4 181 190
18 PAYPERIOD Character 1 191 191
19 REG_HOURS Numeric 7 3 192 198
20 OT_HOURS Numeric 7 3 199 205
21 P_HOURS Numeric 7 3 206 212
22 OTHER Numeric 10 2 213 222
23 SICK_PAY Numeric 10 2 223 232
24 VAC_PAY Numeric 10 2 233 242
25 WITHHOLD Logical 1 243 243
26 EXEMPTIONS Numeric 2 244 245
27 CURR_RHOUR Numeric 7 3 246 252
28 CURR_OHOUR Numeric 7 3 253 259
29 CURR_PHOUR Numeric 7 3 260 266
30 CURR_RPAY Numeric 10 2 267 276
31 CURR_OPAY Numeric 10 2 277 286
32 CURR_PPAY Numeric 10 2 287 296
33 CURR_OTHER Numeric 10 2 297 306
34 CURR_GROSS Numeric 10 2 307 316
35 CURR_FED Numeric 10 2 317 326
36 CURR_STATE Numeric 10 2 327 336
37 CURR_FICA Numeric 10 2 337 346
38 CURR_SDI Numeric 10 2 347 356
39 CURR_NET Numeric 10 2 357 366
40 CURR_DEDX Numeric 10 2 367 376
41 CURR_DEDN Numeric 10 2 377 386
42 CURR_DED1 Numeric 10 2 387 396
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 96
Database: PAY.DBF continued...
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
43 CURR_DED2 Numeric 10 2 397 406
44 CURR_DED3 Numeric 10 2 407 416
45 CURR_DED4 Numeric 10 2 417 426
46 CURR_DED5 Numeric 10 2 427 436
47 CURR_DED6 Numeric 10 2 437 446
48 CURR_DED7 Numeric 10 2 447 456
49 CURR_DED8 Numeric 10 2 457 466
50 CURR_SICK Numeric 10 2 467 476
51 CURR_VAC Numeric 10 2 477 486
52 LAST_CHECK Character 10 487 496
53 CURR_NOTE Character 50 497 546
54 CURR_DATE Date 8 547 554
55 QTR_RHOUR Numeric 10 3 555 564
56 QTR_OHOUR Numeric 10 3 565 574
57 QTR_PHOUR Numeric 10 3 575 584
58 QTR_RPAY Numeric 10 2 585 594
59 QTR_OPAY Numeric 10 2 595 604
60 QTR_PPAY Numeric 10 2 605 614
61 QTR_OTHER Numeric 10 2 615 624
62 QTR_GROSS Numeric 10 2 625 634
63 QTR_FED Numeric 10 2 635 644
64 QTR_STATE Numeric 10 2 645 654
65 QTR_FICA Numeric 10 2 655 664
66 QTR_SDI Numeric 10 2 665 674
67 QTR_NET Numeric 10 2 675 684
68 QTR_DEDX Numeric 10 2 685 694
69 QTR_DEDN Numeric 10 2 695 704
70 QTR_DED1 Numeric 10 2 705 714
71 QTR_DED2 Numeric 10 2 715 724
72 QTR_DED3 Numeric 10 2 725 734
73 QTR_DED4 Numeric 10 2 735 744
74 QTR_DED5 Numeric 10 2 745 754
75 QTR_DED6 Numeric 10 2 755 764
76 QTR_DED7 Numeric 10 2 765 774
77 QTR_DED8 Numeric 10 2 775 784
78 QTR_SICK Numeric 10 2 785 794
79 QTR_VAC Numeric 10 2 795 804
80 YTD_RHOUR Numeric 10 3 805 814
81 YTD_OHOUR Numeric 10 3 815 824
82 YTD_PHOUR Numeric 10 3 825 834
83 YTD_RPAY Numeric 10 2 835 844
84 YTD_OPAY Numeric 10 2 845 854
85 YTD_PPAY Numeric 10 2 855 864
86 YTD_OTHER Numeric 10 2 865 874
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 97
Database: PAY.DBF continued...
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
87 YTD_GROSS Numeric 10 2 875 884
88 YTD_FED Numeric 10 2 885 894
89 YTD_STATE Numeric 10 2 895 904
90 YTD_FICA Numeric 10 2 905 914
91 YTD_SDI Numeric 10 2 915 924
92 YTD_NET Numeric 10 2 925 934
93 YTD_DEDX Numeric 10 2 935 944
94 YTD_DEDN Numeric 10 2 945 954
95 YTD_DED1 Numeric 10 2 955 964
96 YTD_DED2 Numeric 10 2 965 974
97 YTD_DED3 Numeric 10 2 975 984
98 YTD_DED4 Numeric 10 2 985 994
99 YTD_DED5 Numeric 10 2 995 1004
100 YTD_DED6 Numeric 10 2 1005 1014
101 YTD_DED7 Numeric 10 2 1015 1024
102 YTD_DED8 Numeric 10 2 1025 1034
103 YTD_SICK Numeric 10 2 1035 1044
104 YTD_VAC Numeric 10 2 1045 1054
105 QUARTER1 Numeric 10 2 1055 1064
106 QUARTER2 Numeric 10 2 1065 1074
107 QUARTER3 Numeric 10 2 1075 1084
108 QUARTER4 Numeric 10 2 1085 1094
109 PRINTED Logical 1 1095 1095
110 DEDUCT1 Character 20 1096 1115
111 DEDUCT1AMT Numeric 10 2 1116 1125
112 DEDUCT1BAL Numeric 10 2 1126 1135
113 DEDUCT1X Logical 1 1136 1136
114 DEDUCT2 Character 20 1137 1156
115 DEDUCT2AMT Numeric 10 2 1157 1166
116 DEDUCT2BAL Numeric 10 2 1167 1176
117 DEDUCT2X Logical 1 1177 1177
118 DEDUCT3 Character 20 1178 1197
119 DEDUCT3AMT Numeric 10 2 1198 1207
120 DEDUCT3BAL Numeric 10 2 1208 1217
121 DEDUCT3X Logical 1 1218 1218
122 DEDUCT4 Character 20 1219 1238
123 DEDUCT4AMT Numeric 10 2 1239 1248
124 DEDUCT4BAL Numeric 10 2 1249 1258
125 DEDUCT4X Logical 1 1259 1259
126 DEDUCT5 Character 20 1260 1279
127 DEDUCT5AMT Numeric 10 2 1280 1289
128 DEDUCT5BAL Numeric 10 2 1290 1299
129 DEDUCT5X Logical 1 1300 1300
130 DEDUCT6 Character 20 1301 1320
131 DEDUCT6AMT Numeric 10 2 1321 1330
132 DEDUCT6BAL Numeric 10 2 1331 1340
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 98
Database: PAY.DBF continued...
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
133 DEDUCT6X Logical 1 1341 1341
134 DEDUCT7 Character 20 1342 1361
135 DEDUCT7AMT Numeric 10 2 1362 1371
136 DEDUCT7BAL Numeric 10 2 1372 1381
137 DEDUCT7X Logical 1 1382 1382
138 DEDUCT8 Character 20 1383 1402
139 DEDUCT8AMT Numeric 10 2 1403 1412
140 DEDUCT8BAL Numeric 10 2 1413 1422
141 DEDUCT8X Logical 1 1423 1423
142 USE_SDI Logical 1 1424 1424
143 TAX_STATE Character 2 1425 1426
144 STATE_RATE Numeric 10 4 1427 1436
145 STATE_FIX Numeric 10 2 1437 1446
146 FED_FIX Numeric 10 2 1447 1456
147 FED_FACTOR Numeric 6 4 1457 1462
148 SICK_DAYS Numeric 7 3 1463 1469
149 SICK_USED Numeric 7 3 1470 1476
150 SICK_PER Numeric 7 3 1477 1483
151 VAC_DAYS Numeric 7 3 1484 1490
152 VAC_USED Numeric 7 3 1491 1497
153 VAC_PER Numeric 7 3 1498 1504
154 CLASS Character 3 1505 1507
155 THE_GROSS Numeric 10 2 1508 1517
156 NEXT_KIN Character 50 1518 1567
157 DATE Date 8 1568 1575
158 PARTTIME Logical 1 1576 1576
159 ACTIVE Logical 1 1577 1577
160 CURR_MEDI Numeric 10 2 1578 1587
161 QTR_MEDI Numeric 10 2 1588 1597
162 YTD_MEDI Numeric 10 2 1598 1607
─────
Total 1608
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 99
Database: PAYROLL.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 NUMBER Character 6 1 6
2 RHOUR Numeric 7 3 7 13
3 OHOUR Numeric 7 3 14 20
4 PHOUR Numeric 7 3 21 27
5 RPAY Numeric 10 2 28 37
6 OPAY Numeric 10 2 38 47
7 PPAY Numeric 10 2 48 57
8 OTHER Numeric 10 2 58 67
9 SICK_PAY Numeric 10 2 68 77
10 VAC_PAY Numeric 10 2 78 87
11 GROSS Numeric 10 2 88 97
12 FED Numeric 10 2 98 107
13 STATE Numeric 10 2 108 117
14 FICA Numeric 10 2 118 127
15 SDI Numeric 10 2 128 137
16 NET Numeric 10 2 138 147
17 LAST_CHECK Character 10 148 157
18 DEDUCT1AMT Numeric 10 2 158 167
19 DEDUCT2AMT Numeric 10 2 168 177
20 DEDUCT3AMT Numeric 10 2 178 187
21 DEDUCT4AMT Numeric 10 2 188 197
22 DEDUCT5AMT Numeric 10 2 198 207
23 DEDUCT6AMT Numeric 10 2 208 217
24 DEDUCT7AMT Numeric 10 2 218 227
25 DEDUCT8AMT Numeric 10 2 228 237
26 DEDX Numeric 10 2 238 247
27 DEDN Numeric 10 2 248 257
28 DATE Date 8 258 265
29 TIME Character 8 266 273
30 CSTATE Character 2 274 275
31 CLASS Character 3 276 278
32 TYPE Character 3 279 281
33 TRANSACT Character 12 282 293
34 MEDI Numeric 10 2 294 303
─────
Total 304
Database: PAYNOTES.DBF (and File PAYNOTES.DBT)
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 NUMBER Character 6 0 1 6
2 NOTES Memo 10 0 7 16
─────
Total 17
This database is associated with the memo file: PAYNOTES.DBT
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 100
Database: PAYHIST.DBF
Same as PAYROLL.DBF
Database: PAY_SUM.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 RHOUR Numeric 10 3 1 10
2 OHOUR Numeric 10 3 11 20
3 PHOUR Numeric 10 3 21 30
4 RPAY Numeric 11 2 31 41
5 OPAY Numeric 11 2 42 52
6 PPAY Numeric 11 2 53 63
7 OTHER Numeric 11 2 64 74
8 SICK_PAY Numeric 11 2 75 85
9 VAC_PAY Numeric 11 2 86 96
10 GROSS Numeric 11 2 97 107
11 FED Numeric 11 2 108 118
12 STATE Numeric 11 2 119 129
13 FICA Numeric 11 2 130 140
14 SDI Numeric 11 2 141 151
15 NET Numeric 11 2 152 162
16 LAST_CHECK Character 10 163 172
17 DEDX Numeric 11 2 173 183
18 DEDN Numeric 11 2 184 194
19 LAST_DATE Date 8 195 202
20 LAST_TIME Character 8 203 210
21 MEDI Numeric 10 2 211 220
─────
Total 221
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 101
Database: QTR_SUM.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 QUARTER Numeric 1 1 1
2 RHOUR Numeric 10 3 2 11
3 OHOUR Numeric 10 3 12 21
4 PHOUR Numeric 10 3 22 31
5 RPAY Numeric 11 2 32 42
6 OPAY Numeric 11 2 43 53
7 PPAY Numeric 11 2 54 64
8 OTHER Numeric 11 2 65 75
9 SICK_PAY Numeric 11 2 76 86
10 VAC_PAY Numeric 11 2 87 97
11 GROSS Numeric 11 2 98 108
12 FED Numeric 11 2 109 119
13 STATE Numeric 11 2 120 130
14 FICA Numeric 11 2 131 141
15 SDI Numeric 11 2 142 152
16 NET Numeric 11 2 153 163
17 DEDX Numeric 11 2 164 174
18 DEDN Numeric 11 2 175 185
19 LAST_CHECK Character 10 186 195
20 LAST_DATE Date 8 196 203
21 LAST_TIME Character 8 204 211
22 MEDI Numeric 10 2 212 221
─────
Total 222
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 102
■ DATA DICTIONARY
Field Name Type Len Dec Database Description/Comments
────────── ──── ─── ─── ──────────── ──────────────────────────────────
ACTIVE L 1 0 PAY.DBF Flag to denote whether employee
is in an active status. Non-active
(.f.) employees are not included
in payroll computations
ADDR1 C 30 0 PAY.DBF Employee address line 1
ADDR2 C 30 0 PAY.DBF Employee address line 2
CITY C 20 0 PAY.DBF Employee city
CLASS C 3 0 PAYHIST.DBF Employee Class code used in
PAY.DBF posting to DAYO General Ledger
PAYROLL.DBF
CSTATE C 2 0 PAYROLL.DBF State code, ie: FL, MI, CA ...
PAYHIST.DBF
CURR_DATE D 8 0 PAY.DBF Current payroll period/date
CURR_DED1 N 10 2 PAY.DBF Current deduction #1 total
CURR_DED2 N 10 2 PAY.DBF Current deduction #2 total
CURR_DED3 N 10 2 PAY.DBF Current deduction #3 total
CURR_DED4 N 10 2 PAY.DBF Current deduction #4 total
CURR_DED5 N 10 2 PAY.DBF Current deduction #5 total
CURR_DED6 N 10 2 PAY.DBF Current deduction #6 total
CURR_DED7 N 10 2 PAY.DBF Current deduction #7 total
CURR_DED8 N 10 2 PAY.DBF Current deduction #8 total
CURR_DEDN N 10 2 PAY.DBF Current non-exempt deduction total
CURR_DEDX N 10 2 PAY.DBF Current tax-exempt deduction total
CURR_FED N 10 2 PAY.DBF Current federal tax total
CURR_FICA N 10 2 PAY.DBF Current FICA tax total
CURR_MEDI N 10 2 PAY.DBF Current Medicare tax total
CURR_GROSS N 10 2 PAY.DBF Current gross wages
CURR_NET N 10 2 PAY.DBF Current net wages
CURR_NOTE C 50 0 PAY.DBF Current check note/comment
CURR_OHOUR N 7 3 PAY.DBF Current overtime hours
CURR_OPAY N 10 2 PAY.DBF Current overtime pay
CURR_OTHER N 10 2 PAY.DBF Current other pay
CURR_PHOUR N 7 3 PAY.DBF Current premium hours
CURR_PPAY N 10 2 PAY.DBF Current premium pay
CURR_RHOUR N 7 3 PAY.DBF Current regular hours
CURR_RPAY N 10 2 PAY.DBF Current regular pay
CURR_SDI N 10 2 PAY.DBF Current SDI tax
CURR_SICK N 10 2 PAY.DBF Current sick pay
CURR_STATE N 10 2 PAY.DBF Current state tax
CURR_VAC N 10 2 PAY.DBF Current vacation pay
DATE D 8 0 PAY.DBF Date record was created
PAYROLL.DBF Pay period date
PAYHIST.DBF
DEDN N 10 2 PAYROLL.DBF Non-exempt deduction total
QTR_SUM.DBF
PAY_SUM.DBF
PAYHIST.DBF
DEDUCT1 C 20 0 PAY.DBF Name of 1st deduction
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 103
Field Name Type Len Dec Database Description/Comments
────────── ──── ─── ─── ──────────── ──────────────────────────────────
DEDUCT1AMT N 10 2 PAY.DBF Amount of 1st deduction
PAYHIST.DBF
PAYROLL.DBF
DEDUCT1BAL N 10 2 PAY.DBF Deduction balance
DEDUCT1X L 1 0 PAY.DBF Flag to denote whether deduction
is tax exempt or not
DEDUCT2 C 20 0 PAY.DBF Name of 2nd deduction
DEDUCT2AMT N 10 2 PAYROLL.DBF Amount of 2nd deduction
PAYHIST.DBF
PAY.DBF
DEDUCT2BAL N 10 2 PAY.DBF Deduction balance
DEDUCT2X L 1 0 PAY.DBF Flag to denote whether deduction
is tax exempt or not
DEDUCT3 C 20 0 PAY.DBF Name of 3rd deduction
DEDUCT3AMT N 10 2 PAY.DBF Amount of 3rd deduction
PAYROLL.DBF
PAYHIST.DBF
DEDUCT3BAL N 10 2 PAY.DBF Deduction balance
DEDUCT3X L 1 0 PAY.DBF Flag to denote whether deduction
is tax exempt or not
DEDUCT4 C 20 0 PAY.DBF Name of 4th deduction
DEDUCT4AMT N 10 2 PAYHIST.DBF Amount of 4th deduction
PAYROLL.DBF
PAY.DBF
DEDUCT4BAL N 10 2 PAY.DBF Deduction balance
DEDUCT4X L 1 0 PAY.DBF Flag to denote whether deduction
is tax exempt or not
DEDUCT5 C 20 0 PAY.DBF Name of 5th deduction
DEDUCT5AMT N 10 2 PAY.DBF Amount of 5th deduction
PAYHIST.DBF
PAYROLL.DBF
DEDUCT5BAL N 10 2 PAY.DBF Deduction balance
DEDUCT5X L 1 0 PAY.DBF Flag to denote whether deduction
is tax exempt or not
DEDUCT6 C 20 0 PAY.DBF Name of 6th deduction
DEDUCT6AMT N 10 2 PAYROLL.DBF Amount of 6th deduction
PAYHIST.DBF
PAY.DBF
DEDUCT6BAL N 10 2 PAY.DBF Deduction balance
DEDUCT6X L 1 0 PAY.DBF Flag to denote whether deduction
is tax exempt or not
DEDUCT7 C 20 0 PAY.DBF Name of 7th deduction
DEDUCT7AMT N 10 2 PAY.DBF Amount of 7th deduction
PAYROLL.DBF
PAYHIST.DBF
DEDUCT7BAL N 10 2 PAY.DBF Deduction balance
DEDUCT7X L 1 0 PAY.DBF Flag to denote whether deduction
is tax exempt or not
DEDUCT8 C 20 0 PAY.DBF Name of 8th deduction
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 104
Field Name Type Len Dec Database Description/Comments
────────── ──── ─── ─── ──────────── ──────────────────────────────────
DEDUCT8AMT N 10 2 PAYHIST.DBF Amount of 8th deduction
PAYROLL.DBF
PAY.DBF
DEDUCT8BAL N 10 2 PAY.DBF Deduction balance
DEDUCT8X L 1 0 PAY.DBF Flag to denote whether deduction
is tax exempt or not
DEDX N 10 2 PAY_SUM.DBF Amount of tax-exempt amount
QTR_SUM.DBF
PAYHIST.DBF
PAYROLL.DBF
DEPARTMENT C 3 0 PAY.DBF Department of the employee
DOB D 8 0 PAY.DBF Date of birth
DOH D 8 0 PAY.DBF Date of hire
EXEMPTIONS N 2 0 PAY.DBF Number of exemptions
FED N 10 2 PAYROLL.DBF Federal tax total
PAYHIST.DBF
QTR_SUM.DBF
PAY_SUM.DBF
FED_FACTOR N 6 4 PAY.DBF This value (if not zero) is
multiplied to the federal tax
to adjust it accordingly
FED_FIX N 10 2 PAY.DBF This amount (if not zero) will
override the computed federal tax
amount
FICA N 10 2 PAYHIST.DBF Social security tax
PAY_SUM.DBF
QTR_SUM.DBF
PAYROLL.DBF
MEDI N 10 2 PAYHIST.DBF Medicare tax
PAY_SUM.DBF
QTR_SUM.DBF
PAYROLL.DBF
GROSS N 10 2 QTR_SUM.DBF Gross wages
PAYHIST.DBF
PAYROLL.DBF
PAY_SUM.DBF
LAST_CHECK C 10 0 PAY.DBF Last check number
PAYROLL.DBF
PAYHIST.DBF
PAY_SUM.DBF
QTR_SUM.DBF
LAST_DATE D 8 0 QTR_SUM.DBF Date of last pay period/date
PAY_SUM.DBF
LAST_TIME C 8 0 PAY_SUM.DBF Time of last pay period/date
QTR_SUM.DBF
MARITAL C 1 0 PAY.DBF Marital status
NAME C 30 0 PAY.DBF Employee's name
NET N 10 2 PAYHIST.DBF Net wages (after taxes and
PAYROLL.DBF deductions). This value equals
PAY_SUM.DBF the check total
QTR_SUM.DBF
NEXT_KIN C 50 0 PAY.DBF Next of kin/emergency information
NOTES M 10 0 PAYNOTES.DBF Employee notes/memos/comments
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 105
Field Name Type Len Dec Database Description/Comments
────────── ──── ─── ─── ──────────── ──────────────────────────────────
NUMBER C 6 0 PAYNOTES.DBF Employee identification number
PAY.DBF
PAYHIST.DBF
PAYROLL.DBF
OHOUR N 7 3 PAY_SUM.DBF Overtime hours worked
PAYHIST.DBF
QTR_SUM.DBF
PAYROLL.DBF
OPAY N 10 2 PAYROLL.DBF Overtime pay
PAY_SUM.DBF
QTR_SUM.DBF
PAYHIST.DBF
OTHER N 10 2 PAY.DBF Other pay, ie: bonus, commissions
PAY_SUM.DBF
QTR_SUM.DBF
PAYHIST.DBF
PAYROLL.DBF
OT_HOURS N 7 3 PAY.DBF Overtime hours worked
PARTTIME L 1 0 PAY.DBF Flag to denote if employee is
a part-time employee
PAYPERIOD C 1 0 PAY.DBF Employee pay type (ie: weekly,
biweekly, monthly)
PHONE C 14 0 PAY.DBF Employee's telephone number
PHOUR N 7 3 PAYROLL.DBF Premium hours worked
PAY_SUM.DBF
QTR_SUM.DBF
PAYHIST.DBF
PPAY N 10 2 PAY_SUM.DBF Premium pay
PAYROLL.DBF
PAYHIST.DBF
QTR_SUM.DBF
PRINTED L 1 0 PAY.DBF Flag to denote if employee's
current check has been printed
P_HOURS N 7 3 PAY.DBF Premium hours worked
QTR_DED1 N 10 2 PAY.DBF Quarter deduction #1 total
QTR_DED2 N 10 2 PAY.DBF Quarter deduction #2 total
QTR_DED3 N 10 2 PAY.DBF Quarter deduction #3 total
QTR_DED4 N 10 2 PAY.DBF Quarter deduction #4 total
QTR_DED5 N 10 2 PAY.DBF Quarter deduction #5 total
QTR_DED6 N 10 2 PAY.DBF Quarter deduction #6 total
QTR_DED7 N 10 2 PAY.DBF Quarter deduction #7 total
QTR_DED8 N 10 2 PAY.DBF Quarter deduction #8 total
QTR_DEDN N 10 2 PAY.DBF Quarter non-exempt deduction
total
QTR_DEDX N 10 2 PAY.DBF Quarter tax-exempt deduction
total
QTR_FED N 10 2 PAY.DBF Quarter federal tax total
QTR_FICA N 10 2 PAY.DBF Quarter FICA total
QTR_MEDI N 10 2 PAY.DBF Quarter Medicare total
QTR_GROSS N 10 2 PAY.DBF Quarter gross wages
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 106
Field Name Type Len Dec Database Description/Comments
────────── ──── ─── ─── ──────────── ──────────────────────────────────
QTR_NET N 10 2 PAY.DBF Quarter net wages
QTR_OHOUR N 10 3 PAY.DBF Quarter overtime hours total
QTR_OPAY N 10 2 PAY.DBF Quarter overtime pay
QTR_OTHER N 10 2 PAY.DBF Quarter other (misc) pay
QTR_PHOUR N 10 3 PAY.DBF Quarter premium hours total
QTR_PPAY N 10 2 PAY.DBF Quarter premium pay total
QTR_RHOUR N 10 3 PAY.DBF Quarter regular hours total
QTR_RPAY N 10 2 PAY.DBF Quarter regular pay total
QTR_SDI N 10 2 PAY.DBF Quarter SDI tax total
QTR_SICK N 10 2 PAY.DBF Quarter sick pay total
QTR_STATE N 10 2 PAY.DBF Quarter state tax total
QTR_VAC N 10 2 PAY.DBF Quarter vacation pay total
QUARTER N 1 0 QTR_SUM.DBF Quarter number (1-4)
QUARTER1 N 10 2 PAY.DBF 1st quarter total
QUARTER2 N 10 2 PAY.DBF 2nd quarter total
QUARTER3 N 10 2 PAY.DBF 3rd quarter total
QUARTER4 N 10 2 PAY.DBF 4th quarter total
RATE N 10 4 PAY.DBF Hourly pay rate
REG_HOURS N 7 3 PAY.DBF Regular hours worked
RHOUR N 7 3 PAYHIST.DBF Regular hours worked
PAYROLL.DBF
PAY_SUM.DBF
QTR_SUM.DBF
RPAY N 10 2 QTR_SUM.DBF Regular pay total
PAYROLL.DBF
PAY_SUM.DBF
PAYHIST.DBF
SDI N 10 2 PAY_SUM.DBF SDI (state tax) total
PAYROLL.DBF
QTR_SUM.DBF
PAYHIST.DBF
SEX C 1 0 PAY.DBF Employee's sex (M or F)
SICK_DAYS N 7 3 PAY.DBF ACCRUED sick days
SICK_PAY N 10 2 QTR_SUM.DBF Total sick pay paid
PAYROLL.DBF "
PAY_SUM.DBF "
PAY.DBF Amount of sick pay to be paid
PAYHIST.DBF Total sick pay paid
SICK_PER N 7 3 PAY.DBF Incremental amount of sick days
that is added to SICK_DAYS at
each pay period
SICK_USED N 7 3 PAY.DBF Total sick days used
SSN C 11 0 PAY.DBF Social security number
STATE N 10 2 PAYROLL.DBF State tax amount
PAYHIST.DBF
QTR_SUM.DBF
PAY_SUM.DBF
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 107
Field Name Type Len Dec Database Description/Comments
────────── ──── ─── ─── ──────────── ──────────────────────────────────
STATE C 2 0 PAY.DBF State code, ie: FL, GA, CA, MI
STATE_FIX N 10 2 PAY.DBF Fixed state tax amount. This
amount overrides the computed
state tax amount (if not zero)
STATE_RATE N 10 4 PAY.DBF State tax rate/factor. This value
is multiplied with the gross
wages to determine the amount to
be withheld for state taxes
STATUS C 3 0 PAY.DBF Employee status, ie: SAL for
salary, PT for part-time
TAX_STATE C 2 0 PAY.DBF State code to receive state tax
revenues
THE_GROSS N 10 2 PAY.DBF Total gross wages. Accumulates
forever (or until you zero it out)
TIME C 8 0 PAYHIST.DBF Time of last payroll posting
PAYROLL.DBF
TRANSACT C 12 0 PAYHIST.DBF DAYO General Ledger (GL)
PAYROLL.DBF transaction number. Maintained by
DAYO GL at its posting of payroll
data
TYPE C 3 0 PAYHIST.DBF Employee type. This field is user
PAYROLL.DBF defined...
PAY.DBF
USE_SDI L 1 0 PAY.DBF Flag to denote whether SDI tax
will be withheld
VAC_DAYS N 7 3 PAY.DBF Total vacation days ACCRUED
VAC_PAY N 10 2 QTR_SUM.DBF Total vacation pay paid
PAY.DBF Total amount of vacation pay to
be paid
PAYROLL.DBF Total vacation pay paid
PAYHIST.DBF
PAY_SUM.DBF
VAC_PER N 7 3 PAY.DBF Value to increment the ACCRUED
vacation days (VAC_DAYS) field
each payroll period
VAC_USED N 7 3 PAY.DBF Total vacation days used
WITHHOLD L 1 0 PAY.DBF Flag to denote if taxes are to be
withheld
YTD_DED1 N 10 2 PAY.DBF Year to date deduction #1 total
YTD_DED2 N 10 2 PAY.DBF Year to date deduction #2 total
YTD_DED3 N 10 2 PAY.DBF Year to date deduction #3 total
YTD_DED4 N 10 2 PAY.DBF Year to date deduction #4 total
YTD_DED5 N 10 2 PAY.DBF Year to date deduction #5 total
YTD_DED6 N 10 2 PAY.DBF Year to date deduction #6 total
YTD_DED7 N 10 2 PAY.DBF Year to date deduction #7 total
YTD_DED8 N 10 2 PAY.DBF Year to date deduction #8 total
YTD_DEDN N 10 2 PAY.DBF Year to date non-exempt tax total
YTD_DEDX N 10 2 PAY.DBF Year to date tax-exempt tax total
YTD_FED N 10 2 PAY.DBF Year to date federal tax total
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 108
Field Name Type Len Dec Database Description/Comments
────────── ──── ─── ─── ──────────── ──────────────────────────────────
YTD_MEDI N 10 2 PAY.DBF Year to date Medicare tax total
YTD_GROSS N 10 2 PAY.DBF Year to date gross wages
YTD_NET N 10 2 PAY.DBF Year to date net wages
YTD_OHOUR N 10 3 PAY.DBF Year to date overtime hours total
YTD_OPAY N 10 2 PAY.DBF Year to date overtime pay total
YTD_OTHER N 10 2 PAY.DBF Year to date other (misc) pay
total
YTD_PHOUR N 10 3 PAY.DBF Year to date premium hours total
YTD_PPAY N 10 2 PAY.DBF Year to date premium pay total
YTD_RHOUR N 10 3 PAY.DBF Year to date regular hours total
YTD_RPAY N 10 2 PAY.DBF Year to date regular pay total
YTD_SDI N 10 2 PAY.DBF Year to date SDI (state tax) total
YTD_SICK N 10 2 PAY.DBF Year to date sick pay total
YTD_STATE N 10 2 PAY.DBF Year to date state tax total
YTD_VAC N 10 2 PAY.DBF Year to date vacation pay total
ZIP C 10 0 PAY.DBF Employee's zip code
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 109
■ DAYO PAYROLL MAINTENANCE & QUIRKS
- On occasion (maybe an under statement), index files will get corrupted,
especially on networks. To 'fix' a corrupted index requires that everyone
'get out of' the DAYO databases, and then perform a reindexing (actually a
recreation of the indexes). The reindex is accomplished by running the DAYO
PAYROLL program with a parameter of 'INDEX' (or using DAYOX).
ie:
C:\>DAYOPAY INDEX
- If you are on a multiuser network, you must 'flag' (change file attributes)
of all files to make them sharable, readable and writable. Note that the
command/program 'flag' may be called by a different name on your network.
ie:
E:\>FLAG *.NTX SRW
or just to be safe, go ahead and flag all files in the DAYO directory:
E:\>FLAG *.* SRW
- Indexes are recreated once every day. This is automatically performed by the
first user to run DAYO PAYROLL. This process will take more time as your
files get larger. This process should take place daily, but you can run it
at night with a batch file that waits until after midnight (ie: DAYO Clock),
or a with most scheduling programs. All other users and computers must be
out of the databases, or the procedure will not occur properly. Remember to
'flag' the files sharable, readable and writable.
- Backups of your data and configuration files should take place daily! You
have no doubt heard many scare stories. They are all true! The key files
that need to be backed up all have the extension of .DBF, and .CFG. The
.DBF files are your databases. The .CFG file(s) contain your configuration
information (as seen in the Configuration module).
- If you are on a network, it is NOT recommended that you use dBase III+ with
the databases. It may write an end of file marker not always recognized by
DAYO. Appending additional records to the database after this point often
leads/creates a 'bad record' in the database.
- If you must use dBase (tm) with DAYO PAYROLL, and you are on a PC based
network/LAN, be sure to SET EXCLUSIVE OFF before you open ANY databases.
This will allow the opened databases to be shared, and more importantly,
prevent a user (or all users!) from 'crashing'!
- If the SIMPLE EDITOR tends to 'hang' your CPU, even on small files, then
do not use it... Hope to fix this 'feature' with the next upgrade...
DAYO PAYROLL, TJS LAB Orlando, Florida Page: 110
■ TJS 'Computer' LAB
TJS LAB is an association of programmers and technicians that produce
customized, multiuser software for the PC based network (ie: Novell and
others). Our specialties include Inventory Control, PC Communications/EDI,
Management, Reports (standard and graphic), Data Conversions, and
Accounting (A/R, A/P).
A unique feature of TJS LAB is that our software is by default, multiuser.
'Standalone' applications are the exception! All our applications are
written in Clipper, Basic, or C (preferably Basic or Clipper). We will
license all our application source codes. We produce applications that work,
are easy to use, and are inexpensive!
Want a change?
Want an enhancement!
Want a completely new product/application?
Want to make your idea a reality?
Custom/contract programming, by TJS LAB, and our associates is available.
Standard rate is $35.00 per hour (our sites). Guaranteed quality and timely
work is our number one policy.
We make program enhancements/changes/fixes at our location(s), but can/do
make 'house calls' via special software and a modem.
Write us at:
TJS LAB
PO Box 585366
Orlando, Florida 32858-5366
Or call us (8:00 am - 11:00 pm):
(407) 291-3960
* Note that TJS LAB, nor any of the associates accept/take any support
calls for unregistered products.
TJS LAB, Computer Division
In an effort to provide the 'total solution', TJS LAB now offers personal
computer systems, printers, software and accessories at a much discounted
price. All equipment is warranted by the manufacturer for at least one year.
Call or write us for more information...
