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ZIPCODE.TXT
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1991-10-01
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Zip Code & Area Code look up features:
-- Reduce data entry time, while increasing accuracy --
Starting in April, 1991, this program has a built in U.S.A. zip code and
area code look up table.
ACS will provide you with the data file that makes this functional at no
extra charge, with this understanding:
1) The upgrade will be provided to you in a 1.2 meg, 5 1/4" format only.
If your machine can read only 360 kb disks, then it will not work since
the upgrade is too large to fit on this size floppy.
2) Once uncompressed from the distribution disk, the data files and
associated indexes consume 4,000,000 bytes of space on your hard drive.
3) Neither ACS, Paul Sax, nor Juskovitch Corporation can guarantee the
accuracy of the zip codes, cities, or area codes.
Logic of look up:
Adding new records for a person or company:
Case 1:
City, State entered, without zip code
If you enter the name of a city and a state but leave zip code empty, then
the program will look up the zip code for that town. If only one exists in
the file, then it will place that value into the zip code field. If more
than one exists, then this program places all of them into a stack for you
to browse through with a 'light bar'. On the top of this stack, this
program has counted the number of zip codes contained within this city.
Regardless of whether it contains 3 or 80, this program will adjust the
length of this stack for you to examine. At any time in this stack, you
can select the zip code underneath the 'light bar' just by pressing the
'Enter' key. To accept the default value of the first zip code in the
stack, press the 'ESC' or 'Escape' key at any time.
As this program performs its look up, one of these two messages is
displayed to the right of the zip code field:
"[Zip code found for city ]"
"[Zip code not found ]"
If a City/State match is found, then the area code for that zip is
identified and moved into the area code field.
Case 2:
Zip code entered, with or without City, State
If you enter a value into the zip code field during data entry, then this
program will attempt to find the city and state the correspond to it. If
successful, it displays:
"[City and state found ]"
If the search is unsuccessful, it displays:
"[City and state not found ]"
As in case one, if the search is successful, then the relevant area code is
identified and moved into the area code field.
Logic of look up:
Editing existing records for a person or company:
The look up logic for editing a record is similar to adding a new one, with
one exception. When you edit an historical record, the program will not
modify the area code while it does its look ups.
Forced edit:
Given the multiplicity of zip codes, overlapping municipalities, and margin
for error in this kind of look up, the program assumes that you wish to be
in an edit mode after it has performed its look up more than three times
for any one record. This 'forced edit' appears whether in an Add or Get
screen in the main person file.
Once the 'forced edit' occurs, this message is displayed to the right of
the current record:
"[Zip code look up disabled]"
"[Now in edit mode. ]"
Creating a state-specific Zip code file:
Observe the "Other Custom Options" Menu, selection G):
"G) Reduce Zip code file"
With this selection, you can reduce the size of the zip code file by making
it specific to a state or a number of states.
Once selected, you can indicate the number of states you wish to be
included in your new zip code file. If you wish only one, then you would
enter '1', though you could enter up to '50'.