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Outgoing FAXES:
Generating & Transmitting FAXES from this program
Overview:
This methodology will illustrate the three steps necessary for creating ì
outgoing FAXES from routine correspondence and then transmitting them. It ì
presumes that you have a FAX board inside your PC that will convert an ì
ASCII file into the graphical format of the FAX board.
This program will create this 'routine correspondence' internally and will ì
then pass it to the subdirectory where your FAX software resides. Since the ì
printing cycle is bypassed, the outgoing FAXES will have a higher ì
resolution than if you print the letters, then feed them back into a ì
traditional FAX machine for immediate transmission.
While creating this correspondence within the program, you can branch into ì
your FAX software, run its ASCII-to-FAX conversion software, then transmit ì
the FAX. Once finished, you branch back into the program and pick up where ì
you left off. By using the FAST RUNNER [TM] option, you can run up to 20 ì
large application programs, such as your FAX conversion software, in the ì
'background' without ever leaving the program.
/--------------------------\
| Step 1: |
| Using Quick Memo [TM] |
\--------------------------/
While creating an activity record, branch off to the Memo Options Menu. In ì
this menu, Selection 8 will create a Quick Memo [TM] for you. Once ì
selected, Option 8 will have created the heading of the top of a routine ì
piece of correspondence, after which you will enter the text necessary to ì
complete the letter. For a greater understanding of Memo options, see ì
these appendices in PROGRAM.DOC/PROGRAM.REF:
Overview of Memo Options:
Every Debtor and activity record has its own word processor!
Debtor Memo..........................................Appendix K-I
Activity Memos........................................Appendix K-II
Quick Memo [TM].......................................Appendix K-III
/--------------------------\
| Step 2: |
| Entering Text in the Memo |
\--------------------------/
At the Memo Option Menu, observe selection 1:
è "1) Edit the existing memo or create a new one"
Once you select option 1, enter your text below the heading created by ì
Quick Memo [TM]. Once you have finished entering the body of your letter, ì
save your text with a Control-W as per the Edit Screen Codes on the bottom ì
of your screen, then exit back to the Memo Options Menu.
Optionally, you could append large blocks of existing text into the bottom ì
of Quick Memo [TM] using the methodology outlined in Appendix A-8 in ì
PROGRAM.DOC/PROGRAM.REF:
An Alternate Strategy for creating Invoices or Proposals
from memos in the Activity files:.....................Appendix A-8
/---------------------------\
| Step 3: |
| Outputting to the FAX card |
\---------------------------/
At the Memo Options Menu, observe selection 2:
"2) Output the memo to a text file"
Let's say you have a subdirectory called '\FAX'. After you select option 2 ì
at the Memo Options Menu, the program will ask you this question:
"Enter the file name here that you want your text file saved under."
If you want to name it 'TEST1' and send it to the '\FAX' subdirectory, you ì
would enter this qualified name:
\FAX\TEST1 <============= enter this
'\FAX' sends it to the '\FAX' subdirectory, then names the ASCII file ì
'TEST1'.
At this point, you invoke 'Background' Options with the 'F1' function key. ì
On the 'Background' Options Menu, you invoke Fast Runner [TM] to branch ì
into your FAX card software, convert 'TEST1' into a FAX format, send it out ì
using the FAX card, then return to the program. Fast Runner [TM] remembers ì
where you were and returns you to that exact point.
For a clearer understanding of how these options work, see these appendices ì
in PROGRAM.DOC/PROGRAM.REF:
'Background' Options.......................................Appendix A-12
Fast Runner [TM] Options...................................Appendix A-13