Kids Cube/2_Music.iso/oycmusic/oyc.doc

Text File | 1995-01-19 | 186KB | 3,788 lines

                              ORGANIZE! YOUR COLLECTION

                    A Complete Database For Organizing A Collection










                                    PSG-HomeCraft
                                    P.O. Box  974
                                 Tualatin, OR  97062

                                Compuserve: 71450,254










                     This manual and accompanying software
                copyright 1991,92,93,94,95 by H.C.P. Services, Inc.
         Portions copyright 1985, 1986, 1987, 1988 Microsoft Corporation




          TRY BEFORE YOU BUY

          This is TRY BEFORE YOU BUY software.  This means you can
          try this software to find out whether it provides what you need
          before you pay for it.  There are no limits nor is it
          crippled in any way.  It is true "try before you buy" software.

          You may have obtained this software from a CD-ROM, disk vendor,
          a bulletin board or a friend.  I hope you also feel free to share
          copies of it with your friends and upload it to your favorite
          bulletin board(s).  If you find you like this software and you've
          been using it for more than 60 days, you must purchase a copy if
          you wish to continue to use it.  This software may not be used
          for more than 60 days without purchasing a registered copy.


          Registration Information

          This is a copyrighted software program protected by both U.S. and
          international copyright law.  If you are using this software for
          more than 30 days you must purchase a registered copy in order to
          continue to use it.  The registration for a single copy is $59.95
          (plus $6.00 S&H - $10.00 outside North America).  Please note:
          even though you may have purchased this disk from a retail store
          or via mail order, you have not purchased a registered copy.
          What you've paid for this disk was a fee that compensates the
          vendor for their costs, time and effort in making this disk
          available.

          We accept company checks, personal checks, VISA and Master Card.
          All amounts shown are in U.S. dollars.  All checks in U.S.
          dollars must be drawn on a U.S. bank.  Users outside the U.S.:
          We accept cheques in your local currency from users in
          Canada, Mexico, Australia, the United Kingdom, New Zealand,
          Sweden, Norway, France, Germany, Denmark, The Netherlands, Japan
          and Switzerland.  We will add other countries as our bank allows.

          You can register as a user via Compuserve using the ID
          number listed on the first (cover) page.  Just send
          us an E-Mail giving your name, address, credit card
          number, the disk size you need and the name of the program.
          For additional information about registering, please see the
          order form (also included on the disk as the ORDER.FRM file)

          When you register you will receive:

          []  The current version of this software.  We are constantly
          making improvements and adding features suggested by users.  We
          do not duplicate your disk until just before we ship the
          registered version of your software, thus you get the very latest
          version.

          []  A copy of the illustrated, printed and bound manual with
          quick reference card.
          [] Free unlimited technical support via telephone, fax, mail or
          electronic mail.

          [] A free subscription to our newsletter which includes user
          tips, help with using your computer, information about upgrades
          and new cataloging systems.

          [] 20 additional cataloging formats including: stamps, coins,
          music, books, video tapes, art, home inventory, sports card,
          comic books, and more!

          [] An additional program that provides a set of specialized
          utilities that can make doing some things in OYC faster
          and easier.  Including a search and replace utility and the
          ability to control the Quick View capacity.


          MULTIPLE COMPUTERS AND NETWORKS

          If you wish to use this software on a network or simultaneously
          on more than one computer (eg. on a computer at home and
          another computer at work or in the office of a charity), you
          will need a site license.  Please contact HomeCraft for more
          information about site licenses.


          DISTRIBUTION OF THE TRY BEFORE YOU BUY VERSION

          (Please see the VENDOR.DOC file).

          Please feel free to give away copies of this version of
          this software to friends, relatives, acquaintances or even
          strangers.

          You may NOT sell copies of this software, even if the purchase
          price is just to cover duplication costs; nor may you include
          this shareware on a CD-ROM or other type of package produced by
          any user group, commercial library, or any for profit or non-
          profit organization; nor may you distribute it with any other
          product or as an incentive to purchase any other product, without
          the express written permission of H.C.P. Services, Inc.  The
          purpose of this is so that we will know who you are and we can
          then keep you supplied with updates.  The only exception to this
          is that ASP approved disk vendors (except for PsL) may sell this
          software without prior approval and sale of this shareware in
          retail stores (racks or otherwise) requires a license from
          PSG-HomeCraft Software.


          OUR GUARANTEE

          If you have any problems with this program or the disk it is on,
          without regard to where you obtained it, you may send it to
          H.C.P. Services, Inc. (HomeCraft Software) for a free update to
          the current version.





                                  SPECIALTY  DATABASE
                      U S E R   L I C E N S E   A G R E E M E N T

          NOTICE! - This manual and the enclosed software is provided to
          you on the express condition that you agree to this software
          license.  By using this software you agree to the following
          provisions.

          <1> This manual, the enclosed software and the disks on which it
          is contained are licensed to you, for your own use only.  This is
          copyrighted software.  You are not obtaining title to the
          software or any copyright rights.  You may not sublicense, rent,
          lease, modify, translate, convert to another programming
          language, decompile, or disassemble the software for any purpose.

          <2> You may make as many copies of this software as you need for
          backup purposes and copies may be given away provided no fee is
          charged.  Private individuals may use this software on more than
          one computer, provided there is no chance it will be used
          simultaneously on more than one computer.  This software may not
          be used on more than one computer, nor installed on more than one
          hard disk, nor installed on a network when used by a business,
          corporation, government agency or department, or institution of
          any kind.  If you need to install this software on more than one
          computer or on a network, please contact us for information about
          a site license.

          WARRANTY - HCP SERVICES INC. DISCLAIMS ALL WARRANTIES RELATING TO
          THIS SOFTWARE, WHETHER EXPRESS OR IMPLIED, INCLUDING BUT NOT
          LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS
          FOR A PARTICULAR PURPOSE, AND ALL SUCH WARRANTIES ARE EXPRESSLY
          AND SPECIFICALLY DISCLAIMED.  NEITHER HCP SERVICES, INC. NOR
          ANYONE ELSE WHO HAS BEEN INVOLVED IN THE CREATION, PRODUCTION, OR
          DELIVERY OF THIS SOFTWARE SHALL BE LIABLE FOR ANY INDIRECT,
          CONSEQUENTIAL, OR INCIDENTAL DAMAGES ARISING OUT OF THE USE OR
          INABILITY TO USE SUCH SOFTWARE EVEN IF HCP SERVICES, INC. HAS
          BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR CLAIMS.  IN NO
          EVENT SHALL HCP SERVICES, INC.'s LIABILITY FOR ANY DAMAGES EVER
          EXCEED THE PRICE PAID FOR THE LICENSE TO USE THE SOFTWARE,
          REGARDLESS OF THE FORM OF CLAIM.  THE PERSON USING THE SOFTWARE
          BEARS ALL RISK AS TO THE QUALITY AND PERFORMANCE OF THE SOFTWARE.
          Some states do not allow the exclusion of the limit of liability
          for consequential or incidental damages, so the above limitation
          may not apply to you.

          This agreement shall be governed by the laws of the State of
          Oregon and shall inure to the benefit of HCP Services, Inc. and
          any successors, administrators, heirs and assigns.  Any action or
          proceeding brought by either party against the other arising out
          of or related to this agreement shall be brought only in a STATE
          or FEDERAL COURT of competent jurisdiction located in Multnomah
          County, Oregon.  The parties hereby consent to in personam
          jurisdiction of said courts."






          Information in this manual is subject to change without notice
          and does not represent a commitment on the part of H.C.P.
          Services, Inc. or HomeCraft Software.  This manual and
          accompanying software is copyrighted and protected under both
          Federal Law and the Berne Convention (international law).



          This manual is copyright 1991, 92, 93, 94, 95 by H.C.P.
          Services, Inc. -- All Rights Reserved




          WordPerfect is a trademark of WordPerfect Corporation
          IBM is a trademark of International Business Machines
          Microsoft and MS-DOS are trademarks of Microsoft Corporation
          dBase III is a trademark of Ashton-Tate
          Organize! is a trademark of H.C.P. Services, Inc.






          Part number: 002-012A



           *****************************************************
           REMEMBER: To continue using this software, you must
           purchase a registered copy.  Please see the order
           form (filename ORDER.FRM) that was printed when this
           manual was printed.
           ******************************************************




          HomeCraft Software
          P.O. Box 974
          Tualatin, OR 97062
          [phone]
          [phone] (FAX)
          [phone] (BBS)











                                   TABLE OF CONTENTS



               SECTION ONE - INTRODUCTION                   1
                    Using This Manual                       2
                    Technical Support                       3

               SECTION TWO - INSTALLATION                   5

               SECTION THREE - QUICK START                  9
                    Starting The Software                   9
                    Using The Menus                         11
                    Make A New Entry                        12

                    Editing                                 13
                    Searching And Printed Reports           14
                    Printed Reports                         15
                    Utilities                               16

               SECTION FOUR - REFERENCE SECTION
                         (USING ORGANIZE!)                  20
                    The Main Screen                         20
                    Memos                                   22
                    The Menus                               23

                    Make Entries Menu                       23
                    Edit Menu                               25
                    Search Menu                             27
                         List All Entries                   27
                         Sequential Searches                28
                         Alphabetical Searches              29
                         Global Searches                    31

                    Utilities Menu                          33
                         Copy Entries                       33
                         Import dBase File                  36
                         Reindex                            37

                         Sorting                            38
                         Set Up New Format                  41
                         Set Up Macro                       45

                         Set Security Code                  45
                         Delete Catalog                     47
                         Select Catalog                     47







                    Report Menu                             48
                         Send (Report) To                   48
                         Page Length                        50
                         Set Up Report Format               51
                         Printing Reports                   54

                    Exit Menu                               55
                         Backing Up Your Catalog            55

                    Help Menu                               56

                    Return (Menu Selection)                 56
                    Calculator                              56
                    Graphic Images                          57


               SECTION FIVE - Cataloging CDs/LPs/Tapes      59


               APPENDIX A - PROBLEM SOLVING                 63

          ______________________ORGANIZE Your Collection - INTRODUCTION - 1






          SECTION ONE - INTRODUCTION


          HomeCraft's ORGANIZE Your Collection is an easy-to-use data-
          base/cataloging program designed specifically for organizing
          collections.

          This software was developed as a part of HomeCraft's
          collector's series of software.  Since 1986 HomeCraft has been
          recognized internationally as the leading publisher of software
          for cataloging collectibles such as records and CDs, business
          cards and books.  Here's what the press has said about our
          software:

          "menu driven and easy" - PC Magazine

          "Helping the insatiable collector stay organized." - Business
          Week

          "The best are available from HomeCraft." - Jerry Osborn writing
          in his nationally syndicated newspaper column.

          "first class support is what separates HomeCraft's software
          from the rest of the pack." - review in Goldmine magazine in
          which our software was rated the best available for cataloging a
          record/CD collection.

          The author of this program, Steve Hudgik, is a collector.
          He has music, book, stamp, coin and several other collections.
          In addition to his experience, the format used for this
          software was developed with the assistance of other collectors,
          dealers, and people who have been using this software for the
          past eight years.


          ______________________ORGANIZE Your Collection - INTRODUCTION - 2



          USING EXISTING DATA FILES

          If you have your collection cataloged using a database program
          such as dBase, this software will directly import your files if
          they are in a dBase III format.

          If you've been using any of HomeCraft's previous cataloging
          programs (ver. 4 and earlier), the registered version of this
          software includes a conversion utility that will convert
          your existing files for use with this software.

          A standard we maintain at HomeCraft, above all else, is
          that we will never make a change in our software that results
          in your having to retype all of your entries.  If we do
          need to change the data format, all registered users of the
          new version will be supplied with a free conversion utility.




          USING THIS MANUAL

          This manual is divided into five sections plus appendixes.  Part
          one is the section you are now reading and it contains the
          introductory information.  Part two describes how to install this
          software on your computer.

          The third section provides quick start instructions.  Please read
          this section before starting to use this software.  It is short
          and has been designed to provide the key information needed to
          get you quickly started using the basic functions provided by
          this software.
          ______________________ORGANIZE Your Collection - INTRODUCTION - 3


          The fourth section is a reference section that describes in
          detail all of the features in this software.

          Section five provides the details about the various organiza
          -tional systems provided with this software

          No computer experience is required to use this software, however
          you will need to know which letter designates each disk drive on
          your computer.  For example, a hard disk is usually drive C and
          floppy disks are drives A and B.  Check your computer's manual
          for the letters used to designate the drives on your computer.

          NOTE: Please check the README.TXT file for information about
          changes to the software since the manual was printed.  To get a
          printed copy of the README.TXT file do the following:

          1) Get the DOS prompt for the disk containing the README.TXT
          file.

          2) Type COPY README.TXT LPT1: and push enter.


          SYSTEM REQUIREMENTS: this software will only run on computers
          that are fully IBM compatible and have at least 380K of memory
          available.  A color monitor is required for some of the features.
          A hard disk is recommended, but this software will run on floppy
          disks provided there is a minimum of 720K of disk space
          available.  If you have a hard disk, please put this software on
          your hard disk and store your database files on the hard disk.
          Database software such as this software is very disk intensive.
          Because of the slow speed of floppy disks using the software on a
          floppy disk will slow it down considerably.


          TECHNICAL SUPPORT: If you have problems using this software,
          please read this manual first.  Appendix A provides a trouble
          shooting guide that may be helpful in solving problems.  If you
          are unable to solve the problem by reading the manual, feel free
          to give us a call.  We do provide limited basic technical support
          for unregistered users (full support is available for registered
          users only).  The number is [phone].  Technical support is
          available from 9am till 5pm pacific time monday through friday.
          You may also contact us by writing to us at:

          HomeCraft
          P.O. Box 974
          Tualatin,  OR 97062
          ______________________ORGANIZE Your Collection - INTRODUCTION - 4


          MAKE BACK UP COPIES

          The most important suggestion I can pass on to you is to make
          back up copies of your data files (the ones that end with DAT).
          If you have a hard disk I recommend using software such as
          FastBack or PC Tools.  You also could use the DOS back up
          utilities, but personally I don't use them.  I've heard of too
          many problems with the DOS backup utilities.  Problems such as
          only being able to restore lost files onto a similar computer
          using the same version of DOS.  (That may not always be
          possible).  For something as critical as making backup copies I
          prefer software that will backup and restore from and to any hard
          disk using any version of DOS on any computer.

          This version does include a backup utility.  This  utility will
          backup files that are approximately up to 1.3 megabytes big using
          a 360K floppy disk (larger files can be backed up using higher
          capacity floppy disks).  This utility is provided in order to
          insure you have something you can use to backup up your data.
          However, this utility is not intended as a permanent solution.
          First, it is limited in that once your catalog exceeds the size
          that can be backed-up on a single floppy this utility will no
          longer be able to back it up.  Second, it provides no tracking of
          the files that have been backed up.  Unless you carefully label
          your backup disks you can lose track of what files are on which
          disks.

          ______________________ORGANIZE Your Collection - INSTALLATION - 5







          SECTION TWO - INSTALLATION


          Installation of this software is straight forward.  First make a
          backup copy of this disk.  You'll need to check the manuals that
          came with your computer to see how to make copies of a disk.
          Generally you can use the DOS DISKCOPY utility to copy a floppy
          disk.  The commands you need to type to use DISKCOPY vary
          depending on the version of DOS you have and the floppy disk
          configuration in your computer.

          If you should damage or lose your only copy of this software, you
          can get another shareware disk from HomeCraft by sending us a
          blank floppy disk plus 50 cents for the return postage.  (Outside
          the U.S. please include $2.00 US, or the equivalent in your
          currency, for air mail postage).

          There are three disk configurations for which this software can
          be installed.


          Hard Disk Installation

          To install on a hard disk:

          + Put the backup copy of the floppy disk in a floppy drive.

          + Get the DOS prompt on the screen and change it so that it is
          set for the disk drive that contains the this software floppy
          disk.  For example, if the floppy disk is in the "A" drive and
          your computer has a "C>" prompt on the screen, type A: and push
          ENTER.  You can change the DOS prompt so it is set for a
          different drive by typing the letter representing the drive you
          want to use, a colon, and then pushing ENTER.

          + Type INSTALL and follow the instructions that appear on the
          screen.


          NOTE: The installation process will supply a default directory
          name.  However, if you are using several different versions of
          this software to catalog different types of collections, be sure
          to install each version in a different directory.  You might
          possibly want to name the directories so they reflect the type of
          collection being cataloged.
          ______________________ORGANIZE Your Collection - INSTALLATION - 6


          Single Drive Floppy Disk Installation

          If your computer only has a single floppy drive you will have to
          install the software manually.  The easiest way might be to
          install the software on someone else's hard drive and then copy
          all of the files from the hard drive to your floppy disk.
          Please note that this software can not be used on a
          with single 360K floppy drive and no hard disk.  If
          you have a single floppy drive it must have a capacity
          of at least a 720K.

          NOTE: This software may only be used on two computers if there is
          no chance that it can be used simultaneously on both computers.
          Please see the user license at the front of this manual.

          Once installed most of the files on the disk are data (DAT) or
          set (SET) files.  These are the formats for the various
          organizing systems.  The name of each file indicates what
          it is used for and corresponds to the catalog names given in
          section 5 of this manual.  You can erase any DAT and SET
          files that are used for areas you are not interested in
          organizing.


          To install the software manually:

          You'll need to de-archive the main set of files.  To do this
          type LHA E ORGANIZE and push ENTER.  Once all of the files have
          been de-archived you can erase the ORGANIZE.LZH file.  The disk
          can now be used.  Just type OYC to start the software.


          Dual Floppy Drive Installation

          If your computer has two floppy drives you can install this
          software just as if one of the floppy drives is a hard disk.
          First put the backup copy of the enclosed disk in the "A" drive.
          Put a blank formatted disk in the "B" drive.  At the "A>" prompt
          type INSTALL and follow the directions that appear on the screen.
          In this case the drive you want to install the software on is the
          "B" drive so the required files will be copied to the blank disk.
          When the installation asks for the name of a directory, a default
          name of \OYC will be shown.  Type a backslash "\" and then push
          the DEL key until only the backslash remains.  This will install
          the software in the root directory on the floppy disk.
          ______________________ORGANIZE Your Collection - INSTALLATION - 7




          CONFIG.SYS File

          Your computer uses a CONFIG.SYS file to tell it how to configure
          itself when it is first turned on.  The CONFIG.SYS file is an
          ASCII text file that contains a series of instructions used by
          your computer.  For this software to run these instructions must
          tell your computer to set itself up so up to 20 files may be
          opened at the same time.  This is done by including a FILES=20
          (or any number greater than 20) statement in the CONFIG.SYS file.
          If you are running a Graphical User Interface such as Windows,
          your computer may need to be set to open as many as 50 or 60
          files.

          The CONFIG.SYS file needs to be in the root directory on your
          hard disk.  If you use a floppy disk to boot your computer, the
          CONFIG.SYS file must be on the floppy disk used to boot your
          computer.  The CONFIG.SYS file is not part of the this software.

          You can look at the contents of a CONFIG.SYS file by going to the
          root directory on your hard disk and typing: TYPE CONFIG.SYS at
          the DOS prompt.  Then push ENTER.

          You can change a CONFIG.SYS file by using your word processing
          software, editing it as you would any other document and then
          saving it as a DOS text file (ASCII file).

          If you do not have a CONFIG.SYS file, or if it does not include a
          FILES=20 line, you can create one during the installation
          process.  When you run the INSTALL utility you will be given a
          chance to install a CONFIG.SYS file with a FILES=20 line.  This
          will not change any of the other lines in your CONFIG.SYS file.
          _______________________ORGANIZE Your Collection - QUICK START - 8

          _______________________ORGANIZE Your Collection - QUICK START - 9








          SECTION THREE - QUICK START
          STARTING THE SOFTWARE

          As you read through this section I recommend you have the
          software installed and running on your computer.  When you
          first start OYC it will be ready to use and set to accept
          your first entry.  As I describe examples, I suggest you
          duplicate the steps I'm describing using your computer.

          This section will take you through all the main functions in
          the software.  The Quick Start section does not describe all of
          the functions available, just those you need in order to use the
          basic capabilities of the software.  For explanations of all of
          the functions and features in this software you will need to read
          the reference section of this manual.

          To start this software type OYC at the DOS prompt and push ENTER.

          If you are using this software on a hard disk, you will need to
          be in the directory or subdirectory in which the software was
          installed before you type OYC.  If when your computer first
          starts it displays the DOS prompt, type CD \ and the name of the
          directory in which this software was installed.  If you used the
          default directory name of OYC supplied by the installation
          software, you would type:

                                       CD \OYC

          The letters "CD" stand for Change Directory.  Typing CD \OYC will
          put you in the OYC directory.  Once in the OYC directory you can
          type OYC to start the software.


          THE MAIN SCREEN

          After typing OYC (and pushing ENTER) the software will start
          running and display the complete cataloging format for your
          collection.  Throughout this manual I will refer to this initial
          screen as the "Main Screen."
          CHANGING CATALOGS

          Once the software is started and the Main Screen is displayed,
          you can switch between catalogs by pushing ALT-U to display
          the Utilities Menu; then push the up arrow key once to
          highlight the bottom selection on the menu "Select Catalog".
          ______________________ORGANIZE Your Collection - QUICK START - 10


          Then push ENTER.  You'll now see a menu showing all of the
          available catalogs. Highlight the one you want to use and
          push ENTER.  (Note: there are example entries in the SAMPLE
          catalog.

            COMMAND LINE - When starting the software you may enter the
            name of the catalog you want to use as a part of the command
            that starts the software.  In normal circumstances the
            software will boot up and use the same catalog that was in
            use when you last exited the software.  If you'd like to use
            a different catalog type OYC, then a space, then the name of
            the catalog you want to use.  For example, if you want
            to use CATALOG, you would type OYC CATALOG at the DOS prompt.


          PARTS OF THE MAIN SCREEN

          The key parts of the Main Screen are the top and bottom two
          lines.  They provide status information and menu
          selections.  The majority of the screen is used to display the
          information lines (fields) in use.

          When the software first starts the Main Screen is displayed.  You
          can return to the Main Screen from any other function such as
          editing, searching or making new entries, by pushing F7.  The F7
          key is used to clear the screen and reset everything back to
          the default settings.  With the Main Screen displayed you can
          immediately start typing and saving new entries.  But, before
          getting started let's go over how to use the drop-down menus.

          OYC provides drop-down menus that show you, at a
          glance, all of your options.  The names of the menus are
          displayed across the top of the screen.  They are: Make entries,
          Edit, Search, Utilities, Reports, eXit and Help.
          ______________________ORGANIZE Your Collection - QUICK START - 11


          Using The Menus

          To select a menu hold down the ALT key and push the capitalized
          letter included as a part of the name of the menu you want to
          display.  To start let's look at the Make entries menu.  Hold
          down the ALT key and push the letter M.  You'll see the screen
          shown in figure three.

          Once any of the drop-down menus is displayed you can move
          from one menu to another by using the left and right cursor keys.
          Take a look at the other menus by pushing the right cursor key
          until the Make entries menu is displayed again.

          A scroll bar within each drop-down menu is used to select the
          function you want to use.  The scroll bar is moved using the up
          and down cursor keys.  When the scroll bar is at the top of the
          menu it can be directly moved to the bottom selection by pushing
          the up cursor key once.  It can also be move from the bottom
          selection directly to the top by pushing the down cursor key.

          Some of the functions can be used directly without going through
          a menu.  These have an "F key" designation next to them when the
          menu is displayed.  Looking at the Make entries menu you'll see
          "<F5>" next to the word "Save".  This means you can push F5 to
          save an entry without using the drop-down menu.

          To select an item on a menu first highlight it with the scroll
          bar and then push the ENTER key.

          For example, to exit from the program push the right cursor key
          until the "eXit" drop-down menu appears, then highlight "Exit
          Program" and push ENTER.  (If you just exited from the software
          type OYC and push ENTER to get started again).  By the way, you
          should never turn your computer off while a program (any program,
          except for a shell or menu program) is running.  Always exit from
          the software before turning your computer off.

          If you do not want to make a selection from a menu you can return
          to the main screen from the drop-down menus by pushing the ESC
          key.  You can also select "Return" on the menu bar at the top of
          the screen.

          If a drop-down menu is displayed push ESC to return to the main
          screen.


          USING A MOUSE

          A mouse may be used to operate most of the functions in OYC.
          A rectangular mouse cursor will appear on the screen whenever
          the mouse is active.  If you know the mouse is active, but you
          do not see the mouse cursor try moving the mouse slightly.

          The left button on the mouse serves as the "ENTER" key.  To
          make a selection place the mouse cursor on the item you want to
          ______________________ORGANIZE Your Collection - QUICK START - 12


          select and push the left mouse button.  When making a selection
          from a menu you will need to "double" click the mouse.  Double
          clicking means to push the left mouse button twice in rapid
          succession.  Pushing the left mouse button once will move the
          highlight bar to the menu selection marked by the mouse cursor.
          Pushing it a second time selects that option.

          The right mouse button serves as an ESC key.  In many cases when
          the software asks you to push the ESC key, you can also push
          the right mouse button.

          Please note that a series of prompts across the bottom of the
          Main Screen provides direct mouse access to the short cut keys.
          The numbers in these prompts refer to the "F" key numbers.

          The mouse can be used at nearly every prompt in OYC.  With
          prompts that request a (Y/N) response, place the mouse cursor
          on either the "Y" or "N" and push the left mouse key once.
          Anytime a prompt asks you to push a letter to make a selection
          you can place the mouse cursor on that letter (in the prompt)
          and push the left mouse key.

          You can even bypass the opening copyright screen by clicking
          the left mouse key after the copyright screen appears.



          MAKING NEW ENTRIES

          When you pushed ESC the drop-down menus should have disappeared
          and the cursor will be in the left hand space on the top
          line.

          The names of the lines are listed along the left side of the
          screen.  To the right of each name is a shaded area that shows
          the space available for entering information related to the line
          name.  The cursor can be moved around in the shaded area using
          the four cursor keys.  Whenever the cursor is at the beginning or
          end of a line, and can go no further, your computer will beep.

          To enter the information you want to catalog, just type it on the
          appropriate line.

          Starting with the top line, fill in the appropriate informa-
          and push ENTER.  That will move the cursor down to the first
          character of the next line.

          NOTE: The cataloging format as it appears on your screen may not
          be the format you want to use.  You can eliminate unused lines,
          add other additional lines, and change the titles of most lines.
          We'll be discussing how to do that shortly.

          Then put in the rest of this entry by filling
          in the rest of the lines.
          ______________________ORGANIZE Your Collection - QUICK START - 13


          You may change anything you've typed by using the cursor keys to
          put the cursor at the spot where a correction is needed and
          just typing the new information.  When the entry is complete
          and correct push ALT-M.  The "Save" option will already be
          highlighted so all you need to do next is push ENTER and the
          entry will be saved.

          Pushing ENTER to select "Save" from the drop-down menu will clear
          the screen and leave it ready for the next entry to be typed.
          Notice that the entry number is displayed in the upper right hand
          corner.  It should now say "Entry 2" as the next entry you type
          will be number 2.

          Now type in your second entry.  To save this entry push F5.  The
          F5 key is short cut key that saves entries.  Push ALT-M and
          notice that the word "Save" has "<F5>" next to it.  This means
          pushing F5 performs the same function as selecting "Save" on the
          drop-down menu.  You can also use the mouse to save entries
          by clicking on the "5 Save" prompt at the bottom of the screen.

          That's it.  That's all there is to entering information into your
          catalog.  Push ESC to clear the drop-down menu from the screen.



          EDITING

          Now let's see if the information you just typed is really stored
          in the database.  The Editor lets you look at any entry
          and browse forward and backward through all of your
          entries.  To use the editor push ALT-E.  The "Select Number"
          option will be highlighted as shown in figure five.  Push the
          ENTER key and a window will appear asking you to type an entry
          number.  Push number 1 and then push ENTER.  The first entry will
          be displayed.

          You can now do any of several things.

          You can modify this entry by moving the cursor to the word(s)
          to be modified and typing the changes.  When the changes are
          complete push ALT-E and move the scroll bar to "Save Changes."
          Then push the ENTER key to save the changes you just made.  Also
          notice that you can push F5 to save the changes without using the
          drop-down menu.

          The editor also offers a browse capability.  If the drop-down
          menu is on the screen, push ESC to return to the editing screen.
          To browse use the F1 and F2 keys to move backward and forward
          through your catalog.  Push F2 now.  Then push F1 to go back
          to the previous entry.  That's about all you can do with just two
          entries.  Once you have more entries this becomes an easy way to
          page through all of them.

          The drop-down menus always show all of the available options.
          Push ALT-E.  Notice that Page Backward and Page Forward are
          ______________________ORGANIZE Your Collection - QUICK START - 14


          identified as being operated by the F1 and F2 keys.  You can
          browse by selecting Page Forward or Page Backward from this drop-
          down menu or by pushing F1 or F2.  You can also use the mouse
          to browse forward and backward by clicking on either the
          "1 Back" or "2 Fwd" prompts at the bottom of the screen.

          When an entry is no longer needed it can be deleted using the
          Edit menu.

          Push the right cursor key and we'll look at the search
          capabilities of Organize Your Collection (OYC).


          SEARCHING AND PRINTED REPORTS

          Two types of "searches" are provided by OYC.  The first is a
          listing.  There are two types of listings.  These are shown in
          the top box of the Search menu shown in figure six.  They are:

          List Entries: allows you to enter a starting and ending entry
          number and have all of the entries between (and including) the
          two numbers listed in sequence.

          List Alphabetically: allows you to list entries in alphabetical
          or numerical order.  To use this function you need to be using
          the indexes.

          The second box down from the top on the Search menu lists the
          various types of searches you can do.  Let's take a look at how
          these work.  Push ESC to clear the drop-down menu from the
          screen then push F7 to clear the screen.  (F7 is identified on
          the Make entries menu as the key that erases the screen).  You
          can also use the mouse by clicking on the "7 Clr" prompt.


          Sequential Searches

          To search for something first enter the information you want to
          find on the appropriate line.  For example, let's search for a
          a specific ARTIST.  Move the cursor to the ARTIST line.
          Let's say you wanted to find all of the songs by Eric Clapton.
          To start this search first type CLAPTON, ERIC on the ARTIST
          line (assuming you've entered last name first).  Push ALT-S to
          drop-down the Search menu.  Move the scroll bar to the
          "Sequential Search" selection and push the ENTER key.  The
          first matching entry will be displayed.

          If you want to search for "CLAPTON, ERIC" again push ALT-S and
          move the scroll bar to "Search Again" and push ENTER.  If you
          do this, you may see a "NO OTHER MATCHES FOUND" message at
          the bottom, which means the entire catalog has ben searched.

          Sequential searches will find the specified search criteria,
          which in this case is CLAPTON,ERIC on the ARTIST line, without
          ______________________ORGANIZE Your Collection - QUICK START - 15


          regard to where it is located on the line.  The word (or phrase)
          you are searching for can even be within another word.

          There are short cut keys you can use for starting a sequential
          search.  Push ALT-S to display the Search menu.  Notice that
          sequential searches can be started by pushing F8.  Also notice
          that you can find additional matches (Search Again) by pushing
          F2.

          When a match is found during a search it is displayed on the
          screen and the software automatically goes into the edit mode.
          You can make any changes or additions you want and then push F5
          to save them.

          Other types of searches are shown on the Search menu (figure
          six).  The "Alphabetical Search" will list entries alphabetically
          based on the search criteria and using indexes created by the
          software.  The "Find Deleted" search will list all of the entries
          that have been deleted and the "Global Search" finds a word or
          phrase regardless of what field it is in.



          Printed Reports

          NOTE: For more detailed information on how to print reports see
          the section on the Report Menu in Section Four of this manual.

          The search you just conducted displayed matching entries on the
          screen.  You can also print reports or save them in disk files.
          Each time that you start a search a listing a window will
          appear that gives you several options for where the results of
          the report can be sent: the printer, a disk file, the Quick
          View screen, or the monitor.  Use the TAB key to move the "X"
          so it is next to the output option you want to use for this
          report.

          The options are:

          PRINTER-Continuous Paper: will print the report on continuous
          feed paper such as used by dot matrix or laser printers.

          PRINTER-Single Sheet Feed: prints the report on printers that
          handle only one sheet of paper at a time

          ASCII File: saves the report as a text document in a disk file.
          You can specify the name of the file.

          dBase File: saves the report in a file on the disk using dBase
          III format.  This report can be used for transferring information
          ______________________ORGANIZE Your Collection - QUICK START - 16


          between various programs.  Most other database software and
          spreadsheets can read dBase III files.

          QUICK VIEW: displays a list on the screen.  You can then select
          specific items from the list.  (Note: the Quick View feature
          requires video memory that is usually only available with color
          monitors.  If you get an error when trying to use this feature,
          your computer does not have the required memory or other software
          is using this memory).

          LABELS: for use in printing labels.  The other printed reports
          include form feeds that advance the paper to the next page.  If
          the LABELS option is selected the form feeds are not included.

          Once you select where you want the results of the search or
          listing to go, a prompt, asking for a report title will
          appear at the bottom of the screen.  You can type a single line
          title that will be printed on the top of the first page of your
          report.  If you just push ENTER, without typing a title, the
          software will automatically print the search criteria on the top
          of the first page of the report.  You can eliminate the title by
          pushing the space bar once and then pushing ENTER.  For this
          example just push ENTER.

          The matching entries will be displayed on the screen as they are
          sent to the printer.  When no other matches are found the "NO OTHER
          MATCHES FOUND" message will appear at the bottom of the screen.
          When you push any key you will be returned to the main screen.


          UTILITIES

          The Utilities menu provides a variety of functions that range
          from selecting the catalog you want to use to deleting catalog
          files.  I'll discuss the two most important functions here.

          Catalogs

          You can create as many catalogs (database files) as you wish,
          giving each it's own name.  Each catalog can have a different
          format.  To change to a different catalog push ALT-U to display
          the Utilities menu.  The last selection on this menu is "Select
          Catalog Name."  Push the up cursor key to immediately move the
          scroll bar to this selection.  Then push ENTER.

          A window will display the names of the catalogs in the current
          directory.  You can use the cursor keys to highlight any one of
          them and then push ENTER to select that catalog.  You can also
          create a new catalog (database) by pushing ESC and typing the
          ______________________ORGANIZE Your Collection - QUICK START - 17


          name you wish to use for the new catalog.  Please note that
          catalog names can not contain numbers and they must be eight
          characters or less in length.

          If you enter a new catalog name you will need to set up a format
          for that new catalog.  How to set up a catalog format is
          discussed next.

          The names of the existing catalogs will be displayed on the
          screen you are now looking at.  Highlight a catalog name and push
          ENTER.  You are now ready to start entering information or to
          modify this format to meet your needs.



          Modifying An Existing Catalog Format

          To modify a catalog format push ALT-U to display the Utilities
          menu.  Move the scroll bar to the "Set Up New Cat. Format" option
          and push ENTER.  This will display a screen similar to the one
          shown in figure eight.  This set-up screen replicates the way the
          information entry area looks on the main screen.  There are four
          things you can set on this screen:

          1. The line (field) title.

          2. Change the lengths of lines (fields).

          3. Select the lines to be indexed (alphabetized).

          4. Select the lines to be totaled.

          On the Set Up Catalog Format screen the F2 key is used to select
          what you wish to set/modify.  When working with a new catalog, in
          which no entries have been saved, the brackets next to the F2
          prompt at the bottom of the screen will contain the word TITLES.
          This means you can type new titles or modify existing titles.


          Setting Line Titles

          OYC comes with eleven preset cataloging formats.  These formats
          can be modified using the Set Up Catalog Format feature on the
          Utilities Menu.
          ______________________ORGANIZE Your Collection - QUICK START - 18


          Using the cursor keys a scroll bar can be moved up and down
          through the list of line titles.  Place the scroll bar on the line
          you wish to change and type the new title.  Then push ENTER to
          move the scroll bar down to the next line.  If you wish to have a
          blank title, push the space bar and then push ENTER.  Line titles
          may be up to 14 characters long and can contain letters, numbers,
          spaces and any other keyboard characters.  You do not have to put
          a title on every line and you can skip lines.


          The next step is to select which lines you want to use and set
          their lengths.  Push F2 once and the word "LENGTH" appears in the
          brackets next to the F2 prompt.  Position the scroll bar on the
          line whose length is to be set and enter a number from 2 to
          64.  A highlight bar showing the length of the line will appear
          and a number showing length will be displayed.  For information
          about the line lengths and intended purpose of the default
          settings of the line titles see section 5.

          If a title is entered for a line that is turned off (set to zero
          length), that line will not appear on the main screen.  On the
          other hand a line does not need to have a title in order appear
          on the main screen and be available in the catalog.  You can
          include lines that have no titles as a part of a format.  The
          factor that determines whether or not a line and its associated
          title is displayed as a part of a format is whether or not that
          line has a length greater than 0.

          Notice at the bottom of the screen that there is a bar containing
          the abbreviation "EST".  The number shown here provides an
          estimate of the number of entries you'll be able to store in a
          megabyte of space.  As lines are set up, there lengths adjusted,
          and lines to be indexed are added or deleted, this number will
          change.


          Selecting Lines To Index

          Once you have set the line lengths push F2 again.  You'll
          now be able to select the lines you want to have indexed.  An
          index for a computer is the same thing as it is for a book.  If
          you need to quickly find something in a book, you look in the
          index.  It's the same for a computer.  An index is an alpha-
          betical listing that allows the computer to find entries quickly.

          To select a line to be indexed put the scroll bar on that line
          and push ENTER.  Please remember this will only work if the
          word "INDEXING" appears in the brackets next to the F2 prompt.
          When you push ENTER to select a line to be indexed a starburst
          symbol will appear next to that line.  This symbol indicates that
          the line will be indexed.  On the main screen the starburst
          symbol indicates the lines which are indexed and thus it shows
          which lines can be listed alphabetically.
          ______________________ORGANIZE Your Collection - QUICK START - 19



          Getting Total Values

          Push F2 one more time and the word in the brackets will change to
          "VALUE".  You can now select lines you want to have totaled at
          the end of a report.  Select the lines to be totaled in the same
          way you selected lines to be indexed.  In this case three
          horizontal bars will appear to the right of the line to indicate
          that any values entered on the line will be totaled.  This
          capability is used, for example, to get the total value of all
          items listed for insurance purposes.

          Push F2 again to return to the TITLE setting.

          Once you have set-up the format to be as you need it, push F5 to
          save it.  You will be returned to the main screen.


          DISPLAYING TOTAL VALUES

          The total value of all items listed in a printed report will be
          shown at the end of all printed reports.  However, you can
          get the total value of everything in a catalog without
          printing a report.  When you are at the Main Screen hold down
          the CTRL key and push the ENTER key.  The values will be
          totalled and displayed along the right side of the screen.

          This completes the quick start section.  In this section I
          have provided the basic information needed to use the software.
          There is a lot more you can do with this software and there
          are many additional features that make using the software
          easier and faster.  This Quick Start section is only provided
          as a brief summary of the major features so you can quickly
          start using the software.

          At this point I'd suggest trying out the software.  Type in
          a few test entries.  Try a few searches and maybe try running
          a printed report.  Then read the next section which provides
          a detailed description of each feature - including such
          things as designing your own reports, multiple level
          alphabetical listings, and creating your own catalog formats.
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 20







          SECTION FOUR - REFERENCE SECTION

          This section of the manual provides detailed descriptions of each
          function on the drop-down menus.  We'll start with the Make
          entries menu and work from left to right through the menus and
          cover each item on each menu.  But first let's go over the
          information and options presented on the main screen.


          THE MAIN SCREEN

          Most of the time you'll be using functions that are accessed from
          the main screen.  This screen includes a listing of menus across
          the top of the screen.  The top line also includes the current
          entry number in the upper right corner of the screen.  When
          typing a new entry the number displayed in the upper right is the
          entry number that will be assigned to the new entry.  When
          editing or displaying the results of a search, the number
          displayed is the entry number associated with the information
          currently on the screen.

          Some people have tried using the entry number as a catalog
          number.  I understand we all have different requirements and need
          to use the software in different ways, but I do not recommend
          using the entry number as a catalog number.  My reason is that
          the entry number associated with a specific item can change if
          you delete an item from your database.  The entry number is only
          intended to help you see how many total items you have in the
          database and to help you navigate around your catalog.

          The second space from the top of the screen includes a horizontal
          double line.  This is a status line.  The current catalog
          name in use will be displayed in the middle of this line.
          The function currently being used (i.e. make entries, editing,
          searching, etc.) is identified on the right side of this line.
          The left side of this line also includes status information.  For
          example, if you push the INS key to put the software into the
          character insert mode, the letters "INS" will be displayed at the
          left edge of this line.  As long as INS is shown there, the
          software is in the character insert mode.

          The space at the bottom of the screen also contains a horizontal
          double line.  This bottom line is a prompt/status line.  At some
          times prompts for F-Key functions are shown.  You can use the
          mouse to click on any of these prompts to quickly use the
          features they represent.

          The bottom line also displays status, such as telling you when
          a search is complete.
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 21


          The second line from the bottom is a double line.  The center
          of this line contains a word that shows where reports would
          be "sent to" should you start a search or listing.


          Clearing The Screen

          There is one key that is very handy, the F7 key.  Pushing F7 will
          clear the screen of all catalog information and return you to the
          Main Screen.  If you are in the search or edit mode, and want to
          go to the make entries mode, push F7.  If you need to erase a
          screen full of information, push F7.  If you are using a mouse,
          you can click on the "7 Clr" prompt at the bottom of the screen
          to accomplish the same thing as pushing F7.


          Typing Information Into A Catalog

          Whether you are making a new entry or entering search criteria
          typing information on the main screen is done in the same way.
          The cursor can be moved around using the up/down and right/left
          cursor keys.  When using the up/down cursor keys the cursor will
          move directly up and down - it will not return to the beginning
          of a line when moved to a new line.  You can move the cursor to a
          new line and return it to the beginning of that line by pushing
          the ENTER key.  Each time you push the ENTER key the cursor will
          move down by one line.  When the cursor is on the bottom line,
          pushing ENTER will move it to the top line.

          To quickly move the cursor to the right you can use the TAB key.
          Each time the TAB key is pushed the cursor will move five spaces
          to the right.  Pushing the END key will move the cursor to the
          end of the line.  The HOME key moves it to the beginning of
          the line.  Holding the CTRL key and pushing either the left or
          right cursor key will move the cursor to the left or right
          by one word.

          Whenever the cursor reaches the beginning or end of a line your
          computer will beep to indicate it can go no further.  If you
          do not want to hear this "beep", you can turn it off by push-
          ing CTRL-A.  This will display the Screen Set-Up options.  Push
          the F1 key to toggle the beep off.  Then push ESC to return to
          the Main Screen.

          You can type information at any time.  The character you type
          will be placed at the cursor location and the cursor will move
          one space to the right.  The software will accept accented
          characters, characters used in some European languages as well
          as all English language characters.  It will not accept most
          graphics characters.


          Insert & Delete

          If you need to insert characters, place the cursor at the point
          where the characters are to be inserted.  Push the INS key.  The
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 22


          letters INS will appear on the upper left of the screen (second
          line).  You can now type the characters or words you want to
          insert.  As you type, any information to the right of the cursor
          will move to the right.  If the existing information reaches the
          right edge of the line, it will disappear and be lost - one
          character will disappear for each character you insert.

          To get out of the insert mode either push the INS key again.

          Characters can be deleted by pushing the DEL key.  When the DEL
          key is pushed the character at the cursor location will be erased
          and everything to the right of the cursor will move left by one
          space.  The Backspace key will also delete characters.  When
          the Backspace is pushed the character to the left of the
          cursor will be erased.


          Memos

          Each entry may include a memo.  To display the memo screen
          push the PgDn key.  A word processor-like memo screen with 20
          lines will appear.  You can type anything you want on the
          memo screen.  However, information typed on the memo screen can
          not be included in searches nor is it included on the printed
          reports.  This screen is just for keeping notes and miscellaneous
          information.

          When using the memo screen all normal word processing features
          will work.  The INS and DEL keys work as they do in a word
          processor.  The memo screen also includes word wrapping
          eliminating the need to push the ENTER key at the end of each
          line.

          When you have finished typing the memo push ESC to return to
          the main screen.  The memo you just typed will be permanently
          attached to the entry you are making or editing.

          NOTE: A graphic image can be included as a part of each entry
          Graphic images are discussed at the end of this section.


          General Guidelines For New Entries

          When making entries be consistent.  Anytime you use an
          abbreviation be sure it is typed the same way every time.  Be
          consistent in how you capitalize words.  For example, don't
          capitalize all of the words on a line one time and then use upper
          and lower case on that same line with a later entry.  If you use
          commas to separate items in a list, always use commas to separate
          items in a list.

          When entering numbers first determine what the largest number
          will be and then always use the same number of digits to the left
          of the decimal point for all numbers.  For example, if you expect
          to have numbers as high as 10000 then number one should be
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 23

          entered as 00001.  Entering numbers this way is necessary if you
          want the computer to sort them into numerical order.  You can
          include decimals (eg. 001.52), but you do not need to include
          ".00" if there is nothing to the right of the decimal point.


          THE MENUS

          OYC uses drop-down menus.  All of the capabilities of OYC
          are accessed through these menus.  Some of the frequently used
          functions can be used directly by pushing the appropriate "F"
          key.  The names of the menus are listed across the top
          of the screen as shown in figure nine.

          The name of each menu contains one capitalized word.  To select a
          menu hold down the ALT key and press the capitalized letter in
          the menu's name.  For example, to select the "Make entries" menu
          push the ALT key and the letter M.  You can pull down a menu
          using a mouse by putting the mouse cursor on the menu's name at
          the top of the screen and clicking the left mouse button.

          Once any menu is displayed (dropped down) you can move
          from one menu to the next using the left/right cursor keys.

          When a menu is displayed the top selection on the menu will be
          highlighted by a scroll bar.  The scroll bar can be moved up and
          down through the menu selections using the up/down cursor keys.
          To select an item on a menu first highlight it with the scroll
          bar and then push the ENTER key.  If you are using a mouse,
          put the mouse cursor on the menu selection you wish to use
          and click the left mouse button twice (double click).


          Make entries Menu - Save <F5>

          The "Save" function is used after you have typed a new entry.
          Once you have typed all the information you want to enter select
          the "Save" option to save it in your catalog.  You can also push
          F5 to directly save the entry without going through the menus.
          Or you can use the mouse to click on the "5 Save" prompt at
          the bottom of the screen.


          Make entries Menu - Copy Any Previous

          The "Copy Any Previous" function allows you to copy any previous
          entry you've made.  When you select this option you will be
          prompted for an entry number to copy (see figure 10).  This
          prompt will also display a default entry number.  In figure 10
          the default setting is 2.  To copy the default entry number just
          push ENTER.  Otherwise you can type in any other entry number you
          wish to copy.

          The default entry number will be set to the last entry that was
          copied.  This way you can repeatedly copy a previous entry by
          just pushing the ENTER key at this point.
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 24


          Make entries Menu - Copy Last <F3>

          The "Copy Last" feature allows you to quickly copy the last entry
          you made.  This copy method does not prompt for an entry number
          to copy and thus it is faster than the "Copy Any Previous" feature.
          The quickest way to copy the previous entry is to push F3 or
          use the mouse to click on the "3 Copy" prompt at the bottom of
          the screen.

          The "Copy Last" feature is used when you have a series
          of similar entries to type.  You can type the first one, push F5
          to save it, then push F3 to repeat the information you just
          entered.  You then only need to change a few lines or characters
          and save the modified entry as a new entry.


          Copy A Single Line

          You can also copy individual lines from the previous entry.  To
          copy a single line put the cursor on the line you wish to fill
          with information copied from the same line in the previous entry.
          Then hold down the ALT key and push F3.

          For example, if you are entering information about a series of
          CDs all by the same artist, you would start by entering
          the information about the first CD.  Then push F5
          to save that entry.  When you are ready to enter the artist's
          name for the second CD put the cursor on the ARTIST line, hold
          down the ALT key and push F3.  This will copy the artist's name
          from the previous entry.


          Make entries Menu - Erase Screen <F7>

          The "Erase Screen" feature is used to completely clear all of the
          information from all lines.  Selecting this option from the menu,
          or pushing F7, will immediately clear all of the lines.  You
          can also use the mouse to clear the screen by clicking on the
          "7 Clr" prompt at the bottom of the screen.

          If you need to clear just one line or part of one line you can
          use the macro feature discussed later in this section.  For
          example, pushing ALT-B will erase every on a line that is to
          the right of the cursor.


          Make entries - Make Entries

          The "Make Entries" selection provides a way for you to leave any
          of the other functions and go to the basic make new entries
          screen.  For example, if you are in the search mode and would
          like to make a new entry, select this option on the Make entries
          menu.
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 25




          THE EDIT MENU

          The edit function provides a way for you to display any entry on
          the screen and browse backward and forward through your catalog.
          Once an entry is displayed on the screen it can be modified or
          deleted.


          Edit Menu - Select Number

          The "Select Number" option is how you tell the software which
          entry number you want displayed on the screen.  You may enter
          any valid entry number.

          Once an entry is displayed on the screen you may make changes
          using the same methods used to originally type the entry.  The
          TAB, INS and DEL keys all will work as they do in word processing
          software.  Once you've made changes push F5 to save the changes.

          If you want to edit a different entry you do not need to pull
          down the Edit Menu again.  Just push F9 to open the window
          in which a new entry number to edit may be entered.


          Edit Menu - Page Backward <F1>

          When the "Page Backward" function is selected the software will
          display the entry that comes directly before the entry that is
          currently displayed.  You can also press F1, without using the
          drop-down menu, to move backward by one entry.


          Edit Menu - Page Forward <F2>

          The "Page Forward" function displays the next entry in sequence.
          You can also press F2 to see the next entry without using the
          drop-down menus.  There are prompts at the bottom of the
          screen - "1 Back" and "2 Fwd" - that you can click on with
          a mouse to move backward and forward through your catalog.

          The "Page Backward" and "Page Forward" functions provide an easy
          way for you to browse through all of your entries.  Computers are
          nice, they can quickly search for and find any entry you need.
          However, sometimes it's nice to just look through your catalog
          to see what's there.  You may discover items you forgot you
          had.  The Page Forward/Backward features give you a way to do
          some browsing.


          Edit Menu - Delete Entry <F4>

          If you need to eliminate an item from your catalog use the
          "Select Number" option to enter the entry number to be deleted.
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 26


          Once it is displayed on the screen push ALT-E and select the
          "Delete Entry" option.

          When an item is deleted it is not permanently removed from your
          catalog.  The deleted entry will no longer be included in
          searches, but you can display it using the edit feature.  All of
          the information still exists and can be brought back.

          With computers mistakes sometimes seem to be very easy to make.
          A common mistake is to start deleting something and just as the
          final key is pushed to make the deletion final you realize that
          you did not want to delete this item.  However, that realization
          comes just a half a second too late.  If this should happen with
          OYC, you can recover the deleted entry.

          When a deleted entry is displayed on the screen the words
          "Deleted Entry" will be displayed on the second line from the top
          of the screen.


          Edit Menu - Undelete Entry

          Deleted entries can be returned to the catalog by first
          displaying the entry on the screen and then selecting the
          "Undelete Entry" option on the Edit Menu.  Or you can just
          push F5 to undelete the entry by saving it.


          Edit Menu - Remove Memo

          Whenever you go to the memo screen (by pushing PgDn) a memo will
          be attached to the current entry.  Even if nothing is typed in
          the memo, there will still be a memo attached to the current
          entry.  That memo can be removed by going to the Edit Menu and
          selecting the Remove Memo option.  If the current entry has a
          memo attached to it, that memo will be removed.


          Edit Menu - Save Changes <F5>

          The final selection on the Edit menu will save any changes you've
          made to an entry.  You may make changes to an entry anytime it is
          displayed on the screen.  First type the changes then select
          "Save Changes" on the Edit menu.  You can also push F5 without
          using the drop-down menus.
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 27







          THE SEARCH MENU

          Figure 11 shows the Search menu.  This menu is used to start all
          of the listings and searches.  The top box on the Search menu
          includes the two types of listings available.  The second box
          down includes all of the searches.  The third box includes
          controls for searches.

          Whenever a search has displayed an entry on the screen you
          may edit and resave the modified entry.  Just type the
          changes and push F5 to save them.

          During a search or listing you can look at each entry on the
          screen and browse forward and backward using the F1 and F2 keys.
          Pushing F2 will display the next matching entry.  Pushing F1
          moves you backward to look at the previous entry.

          NOTE: for information on how to print a report go to the Reports
          Menu section of this chapter.  The software is normally set to
          display the results of listings and searches on the screen.  By
          changing the "Send To" option on the Reports Menu you can send
          your report to your printer or a disk file.


          Search Menu - List Entries

          Starting at the top of the Search Menu the first item is
          the "List Entries" feature.  It will list entries in the
          order they were typed into your catalog.  When you select "List
          Entries" on the Search Menu you will be prompted for the entry
          number to start the listing with.  Then you will be prompted
          for the last entry number to be included in the listing.
          The software will list all of the entries between, and
          including, the entry numbers you specify.

          One of the key uses for this feature is proof reading.  Some
          people find it easier to proof read a printed copy of their
          entries instead of reviewing them on the screen.  After typing
          a series of new entries use this feature to print a listing
          of just the new entries.  You can then look over the listing to
          find typos and errors.  Be sure to use a report format that
          prints all of the information you've entered.



          Search Menu - List Alphabetically

          You can list the information on any of the lines in alphabetical
          order by selecting this option.  However, the line must first be
          indexed.  Lines that are indexed are marked by a starburst
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 28


          symbol on the left end of the line.  (Indexing is discussed
          in the Utility menu section).

          To get an alphabetical listing first put the cursor on the line
          to be listed alphabetically.  Then push ALT-S to display the
          Search menu.  Move the scroll bar to the "List Alphabetically"
          option and push ENTER.  The entries will be listed in
          alphabetical order based on the line on which the cursor is
          located.


          Search Menu - Sequential Search

          There are two basic types of searches in OYC - sequential
          searches and alphabetical searches.  A sequential
          search looks at each entry, one at a time in "sequence",
          examining each to see if it contains a match for the search
          criteria.  This type of search has the advantage of being able to
          find matches even if the matching word or phrase is not the first
          word or phrase on the line.

          For example, if you use a sequential search to look for the word
          RED the following will be found as matches:

                RED ROSES FOR A BLUE LADY

                LITTLE RED WAGON

                SLEEPY AND TIRED  (the RED is at the end of "TIRED")

          Notice that the search criteria, RED, is capitalized and all of
          the matches are capitalized.  Searches will only find EXACT
          matches.  If the letter, word or phrase you are searching for is
          capitalized, the search criteria must be capitalized.  If you
          search for RED, you will not find "Red Roses" because the
          capitalization does not match.  However, there is a way to find
          things when the capitalization does not match.  It will be
          discussed when we talk about the "Case" option on the Search menu.

          With sequential searches you can search for any part of the
          information entered on a line.  Notice in the above example that
          searching for "RED" found matches at the beginning, middle and
          end of the line.  This is particularly useful if you can only
          remember a part of what you want to find.  It's also useful for
          keyword searches where several keywords are listed on a line.

          ________________ORGANIZE Your Collection - REFERENCE SECTION - 29



          You can start a sequential search by first entering the
          word or phrase you want to find on the appropriate line
          and then selecting the "Sequential Search" option on the
          Search Menu; or push F8; or use the mouse cursor to click
          on the "8 Srch" prompt at the bottom of the screen.


          Cross References

          Any of the information you've entered can be cross referenced
          with any or everything else.  All you need to do is enter the
          information you want to find on the appropriate lines and the
          software will automatically take care of the cross referencing
          during the search.  Let's assume you've got a catalog and
          want to cross reference the information on two lines.  It's
          as easy as filling in the blanks.  Just enter the information
          you want to find on each line.  Then start a sequential
          search.  All of the matching entries will be listed.



          Search Menu - Alphabetical Search <F6>

          To use the alphabetical searches you must be using the indexing.
          A line must be indexed, and must have a starburst next to it in
          order to be used as the basis of an alphabetical search.

          Alphabetical searches provide several advantages.  First, they
          are very fast.  While sequential searches may take several
          minutes, if you have a large catalog, alphabetical searches can
          find matches almost immediately.  The indexing quickly determines
          whether there is a match and where the match is located.  Second,
          alphabetical searches list matches in alphabetical order.  The
          disadvantage of alphabetical searches is that they will only find
          exact matches.  For example, an alphabetical search can not find
          matching words or phrases if they are within a line.  The match
          must be exact starting at the beginning, left edge of the line.

          For example, using an alphabetical search to find the word "RED"
          would find RED ROSES, but it will not find LITTLE RED WAGON.

          There are several ways to conduct an alphabetical search.  The
          first is a straight alphabetical search.  Enter the information
          you want to find on one of the lines marked by a sunburst, leave
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 30


          the cursor on that line, push ALT-S to drop-down the Search menu,
          highlight "Alphabetical Search" and push ENTER.  You can also
          start an alphabetical search without going through the menus by
          pushing F6 or my clicking on "6 Alpha" at the bottom of the
          screen.

          Alphabetical searches can perform cross references.  To do this
          fill in the appropriate lines with the information you want to
          find, put the cursor on the line you wish alphabetized, and push
          F6 to start the search.

          NOTE: When starting an alphabetical search the cursor must be on
          a line that has been indexed.  The alphabetical searches use the
          location of the cursor to determine the primary search criteria.
          If the cursor is not on a line that has been indexed, you will
          get a "Can't find required index" error message.

          The alphabetical searches can also be used to get partial
          alphabetical listings.  For example, if you want an alphabetical
          listing of everything that starts with the letter "A", put an "A"
          on the line to be listed (that line must be indexed) and start
          the alphabetical search.

          Alphabetical searches will first find all exact matches based on
          the indexes.  When no other matches can be found in the indexes a
          message will appear at the bottom of the screen that says:

                  NO MATCHES FOUND.  ESC to end, F1 for new entry
                  or ENTER to continue search.

          If you wish to end the search push the ESC key.

          If you did not find what you were looking for using the
          alphabetical search you may wish to try a sequential search.
          Push the ENTER key at this point and the software will
          automatically go into a sequential search.

          What do you do if you are typing entries and want to be sure you
          are not duplicating entries already in your database.  Type part
          of the entry and push F6 to perform an alphabetical search.  If
          a match is found push ESC.  If a match is not found push F1 and
          then complete the entry.  Anytime a search does not find a
          matche you can push F1.  This switches OYC to the Make Entries
          screen and the information entered as the search criteria will
          be pre-entered on the appropriate lines.  If OYC found a match
          pushing F1 will put the information from that matching entry
          on the Make Entries screen.


          Search Menu - Find Deleted

          Once an entry has been deleted it will no longer show up
          during searches.  To recover that entry use the editor to display
          it and then undelete it.  However, if you don't remember its
          entry number, you can't use the editor to display it.  The "Find
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 31


          Deleted" search provides another way to locate deleted entries.
          Select "Find Deleted" on the Search Menu and the software will
          automatically list all entries that have been deleted.

          Whenever a deleted entry is on the screen it may be undeleted by
          pushing ALT-E for the Edit Menu and then selecting "Undelete
          Entry".  You can also push F5 or use the mouse to click on the
          "5 Save" prompt.  If you are searching for deleted entries the
          software remains in the search mode and pushing F2 will find
          the next deleted entry.


          Search Menu - Global Search

          The term "Global Search" means that the software will search
          everything to find a match for the specified search criteria.
          In all of the other searches the search criteria must be on
          the same line as the information you want to find.

          With a Global Search you can find a word or phrase without
          regard to the line it is located on.  To start a Global Search
          select "Global Search" from the Search Menu.  A window will
          open in the middle of the screen and you will be prompted to
          enter the word or phrase you want to find.  Type the search
          criteria and push the ENTER key.  A sequential search will be
          conducted based on the search criteria you entered.  Remember a
          Global Search will find the specified search criteria wherever it
          is located.  There may be times when an entry is displayed as
          matching the search criteria, but it may not be obvious why it
          matches.  However, the match may be taking place in the middle of
          a line or even in the middle of a word.


          Search Menu - Set Starting Point

          This option is used to start an alphabetical listing at any point
          in the alphabet.  For example, let's assume you were printing an
          alphabetical list of everything in your catalog and the printer
          ran out of paper in the middle of the M's.  After putting more
          paper in your printer you can start a second listing that picks
          up where the first ended.

          To set a starting point first position the cursor on the line you
          wish to list alphabetically.  Then push ALT-S and select the "Set
          Starting Point" option on the Search Menu.  You will be prompted
          to enter a letter or word to be used as the starting point.  You
          can also enter a phrase.  If you were printing a copy of your
          catalog alphabetically, specify the information shown in the
          last entry listed (on the line you were using for your search
          criteria) as the starting point.  When you push ENTER
          you'll be returned to the Search Menu.  Highlight
          "List Alphabetically" option and the listing will start with
          at the point you specified.
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 32


          This feature is very useful in producing reports for your
          insurance agent.  For example, for each item in an office
          inventory you should enter a value.  If you index the value
          line you can set a starting value, such as $500, and list
          every item with a value greater than that minimum value.


          Search Menu - Case [ Sensitive ]

          When I discussed sequential searches I said they will only
          find exact matches.  The capitalization of the search criteria
          and the information you are searching for must match.  For
          example, searching for "Red Roses" will not find "RED
          ROSES".  The "Case" option on the Search Menu allows OYC to
          find matches in which the capitalization does not match.

          This option is a toggle.  When the word "Sensitive" is in the
          brackets sequential searches will be case sensitive.  This means
          the capitalization of the search criteria and the information you
          are looking for must match.  Highlight the "Case" prompt and push
          ENTER to toggle it to "Insensitive".  When set to insensitive
          sequential searches will not be case sensitive.  This means you
          can search for "Red Roses" and "RED ROSES" will be found.
          When set this way sequential searches will also find "red
          roses" and "Red roses" as matches.


          Search Menu - Save Changes <F5>

          Anytime an entry is displayed on the screen you may make
          changes.  If a search finds a matching entry, that entry
          can be modified.  After you have typed the changes you want
          to make push ALT-S and then select "Save Changes" to save the
          modifications.  You can also push F5 without using the drop-down
          menus or click on the "5 Save" prompt.


          Search Menu - Search Again <F2>

          If you are displaying the results of a search on the monitor, the
          software will display matching entries one at a time.  To find
          and display the next matching entry select the "Search Again"
          option on the Search Menu.  Please note that when the Search Menu
          drops down the "List Entries" option will be highlighted.  You
          can move the scroll bar directly to the "Search Again" option by
          pushing the up cursor key.  You can also use the F2 key, without
          going through the Search Menu, to go to the next entry.


          Screen Print Feature

          Anytime an entry is displayed on the screen as a result of a
          search (or when it is called up using the editor) a copy of the
          entry can be printed by holding down the CTRL key and pushing P.
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 33


          The entry will be printed using the current report format.
          If a report format has not been set-up, then nothing will
          print.  (Please see the section on the Report Menu for
          information about report formats and printing).



          Finding The Total Value Of Your Collection

          You can quickly get a total value for your collection by holding
          down the CTRL key and pushing ENTER.  The software will search
          your entire catalog and provide a total value, based on the
          line(s) you have set to be totalled.  The amount of time this
          takes will depend on the number of entries.  If you need to
          interrupt the totaling process, push ESC.  (See the following
          section on the Utilities Menu for information on setting
          the lines to be totaled).



          THE UTILITIES MENU

          The Utilities Menu provides a variety of functions for copying
          entries, indexing and setting up your catalog.  Press ALT-U to
          drop-down the Utilities Menu.  The Utilities Menu is shown in
          figure 13.


          Utilities - Copy Entries

          The "Copy Entries" feature is used to copy the entries in one
          catalog to another catalog.  This feature allows you to copy a
          catalog to a new catalog that uses a different format.  You
          can rearrange the information by sending it to different lines
          in the new catalog, if you wish.

          One circumstance in which you would use this feature would be if
          you should find that the catalog format you're using is not
          adequate for what you need to do.  Since you can not modify the
          line lengths of an existing format you will need to set-up a
          new catalog with a lines lengths that are suitable.  Then use
          the "Copy Entries" feature to copy the entries from the old
          catalog to the new catalog and format.

          To use the "Copy Entries" feature use the scroll bar to highlight
          "Copy Entries" on the Utilities Menu and push the ENTER key.
          This brings up a series of screens that let you select the
          catalog to copy from, the catalog to copy to and what infor-
          mation will be stored on which line in the new catalog.

          Figure 14 shows the screen used to select the file you wish to
          copy from.  The box in the on the left side of the screen shows
          the names of the catalogs in the current directory.  Use the
          cursor keys to highlight the catalog you wish to copy from and
          push ENTER.
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 34


          You can select a catalog using the mouse by putting the mouse
          cursor on the catalog name you want to select and pushing
          the left mouse button twice.

          If you want to copy a catalog located in a different directory,
          push the ESC key and enter the drive and path to designate
          where the catalog is located.  When entering the drive and
          path you must use standard DOS notation.  The drive letter
          must be followed by a colon and each directory or subdirectory
          name proceeded by a backslash.  If the drive and path you enter
          does not contain a OYC catalog, an error message will appear in
          the box.  If data files exist they will be listed in the box
          and you can then highlight the one you wish to copy and select
          it by pushing ENTER.

          NOTE: If you do not keep your programs in separate directories
          the listing of catalogs may include the names of data
          files used by other programs.  Normally you should keep all
          files used by the OYC in the same directory.  That helps
          keep your hard disk organized and makes it easier for you
          to identify what files go with which program when you are
          cleaning up and organizing your hard disk.

          To exit at this point you need to push the ESC key twice.  First
          push the ESC key to get the prompt asking for a new drive and
          path.  Then press the ESC key again.

          Once you have selected a file to copy from a second similar
          screen will appear.  (Note, the "copy from" menu will be on
          the left side of the screen.  The "copy to" menu will be on
          the right side of the screen.  The name of the catalog you
          are copying from will be shown at the top of the screen.
          Select the catalog you want to copy to by highlighting it and
          pushing the ENTER key.

          If you want to create a new file to copy to then push the ESC
          key when the "copy to" menu is displayed.  You will be prompted
          to enter a new drive, path and catalog name.  When you do this
          a new catalog will be created that has the same format as the
          catalog being copied.

          When entering a new catalog name do not enter a filename
          extension.  You must enter a valid drive letter and directory
          path.  The software will not create a new directory if the path
          you've entered is not correct.  If you use a new catalog name
          OYC will automatically create a file with a format that
          matches that of the catalog you are copying from.

          The next screen, shown in figure 15, allows you to select which
          information is copied to which field.  First let's go over the
          information provided on this screen.  If you are not running
          the OYC software, I suggest that you boot it up and go into
          the entry copy feature so that the screen we are now discussing
          is displayed on your monitor.
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 35


          At the top left of the screen the drive, path and catalog you
          are copying from will be shown.  The same information for the
          catalog you are copying to will be shown on the top right side
          of the screen.

          The format of the catalog you are copying from will be shown on
          the left side of the screen.  Each line is identified by a
          letter and the title of each line is shown.  The line titles
          of the catalog you are copying to are shown on the right side
          of the screen.  A set of dashed lines in the center of the
          screen are provided only to help you see how the two formats
          line-up.

          At the bottom of the screen the total number of entries in
          each catalog is shown.  When the copy process is started the data
          from the catalog shown on the left will be ** added to ** the
          data in the catalog on the right.

          You can start copying entries from the catalog on the left to
          the one shown on the right by pushing F6.  However, there is
          more information shown on this screen.

          Figure 15 shows a situation in which we want to change how
          information in a catalog is arranged.  The format on the right
          puts the ARTIST at the top of the format and adds a new
          line for a CONDITION.  In addition, the PRODUCER line is not
          included in the new format.

          When the screen shown in figure 15 first appears it will be set
          to copy the information from each line on the left to the line
          directly opposite on the right.  If there is no line on the
          right, the space on the right will be highlighted and a left
          pointing arrow head will be displayed.  For example, in figure 15
          the format is set so the ARTIST line will be copied to the
          a line that is shut off.  This means this information will not
          be copied unless this set is changed.

          A scroll bar is provided to move through the line descriptions on
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 36



          the left side of the screen.  This scroll bar is used to re-
          position lines until they are set in the proper order for copying
          information to the new catalog.  For example, the line at the "A"
          position on the left is currently set to be copied to a different
          titled line on the right.  To change this use the scroll bar to
          highlight the location you wish to move another line to and then
          push the letter associated with the line you wish to move.  The
          two lines will be swapped.




               Shareware users note: this is difficult to describe without
               the illustrations provided in the printed manual.  To see
               how this works try highlighting various lines and
               push the letters associated with other lines.
               You'll see how the lines are moved around.  You can
               leave this screen without saving any of the changes you
               made by pushing the ESC key.




          If you move a line so that its contents will be copied to a
          shorter line, that shorter line will be highlighted in red
          to indicate that some of the information on the original
          line may be cut off because it will not fit on the
          shorter line.

          You should now see a screen that looks like the one shown in
          figure 18.  All of the lines have been positioned to be copied to
          the correct locations.  We can now push F6 to start the copy
          process.

          If there are any entries in the catalog on the right side of
          the screen, the new entries copied from the catalog on the left
          will be added to those already in the file on the right.

          You can exit the copy process by pushing the ESC key.



          Utility Menu - Import dBase File

          You can import the information contained in most dBase III files.
          To do this select the "Import dBase File" option on the Utilities
          Menu.  You will then go through a series of screens that are
          exactly like those in the "Copy Entries" feature.  (Please read
          the previous section which discusses the "Copy Entries" feature).
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 37


          The first screen that appears is used to select the dBase file
          you wish to copy from.  Any dBase III files in the current
          directory will be listed in a box in the middle of the screen.
          If the file you want to copy from is on another drive or in
          another directory, push the ESC key and enter the drive and path
          you want to use.  If there are dBase III files on the specified
          drive and path they will be listed in the box and you can select
          the one you want.

          Next the list of existing catalog files will be displayed.  You
          can copy the dBase file to an existing catalog or create a new
          catalog.  To create a new catalog push the ESC key and enter the
          drive, path and catalog name.  If you enter a new catalog name
          the software will automatically create a format that matches that
          of the dBase file you are copying from.

          Next you will see a screen that allows you to set which
          information gets copied to which line (figure 19).  This is the
          same screen as described in the section on Copy Entries and it
          works in exactly the same way.

          NOTE: this utility will only copy nonrelational dBase files.
          Relational dBase files can not be imported into OYC.



          Utilities Menu - Reindex

          First, what is an index and why does this software need to use
          indexes?

          A computer based index is just like an index in a book.  When you
          need to find something in a book you look in the index.  The
          index lists information alphabetically and allows you to quickly
          find what you need.  A computer index works in the same way.  It
          is an alphabetical listing that allows the computer to quickly
          find the information you are searching for.

          Just like in a book a computer has two ways to find information.
          If you are looking for specific information in a book you can
          start reading the book at page one and read until you find what
          you want.  As you can imagine this could take a lot of time,
          especially if the information you are looking for is at the end
          of the book.  Your other option is to look in the index and
          go directly to the page that has the information you want.  This
          is exactly what a computer does.  A sequential search is similar
          to starting at the front of a book and reading every page until
          the required information is found.  To find information quickly
          the alphabetical search uses an index to look up the required
          information and then go directly to the entry that has that
          information.

          Indexes are also required to list information in alphabetical
          order.  The software uses the indexes, which are in alphabetical
          order, to generate the alphabetical listings.
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 38



          The lines to be indexed are selected when the format is set up.
          I'll discuss that in the section on "Set Up New Format".  The
          software will normally keep all indexes up to date - adding new
          entries as you type them.  However, there may be some
          circumstances in which you need to rebuild your indexes.  If the
          software does not properly detect an index that should be there,
          an error message will appear.  This message will tell
          you that the indexes need rebuilding.

          You can add additional lines to be indexed at any time.  For
          example, you may originally start an inventory in which only
          the top line is indexed.  If you later decide to index by other
          lines, you would use the "ReIndex" feature to put the existing
          entries into this new index.

          Indexes are separate files that maintain a fragile relation-
          ship among many separate words and phrases.  If the files
          on your disk become fragmented or cross linked the indexes
          can be damaged.  Although indexes do not effect your catalog
          files, if the results of a search do not seem to make
          sense, try making new indexes by using the "ReIndex" feature.

          The "ReIndex" feature is completely automatic.  To reindex just
          use the scroll bar to highlight "ReIndex" on the Utilities Menu
          and push ENTER.



          Utilities Menu - Sort [ Off ]

          This software has the capability to do multiple level sorting.
          Sorting means to put entries into alphabetical order.  The
          alphabetization provided by the indexing puts entries in
          alphabetical/numerical order one line at a time.  Sorting, on
          the other hand, can include up to 10 lines in alphabetical
          order.

          If your catalog has not been sorted the word "OFF" will be in the
          brackets after the word SORT.  If it is in a sorted condition,
          the word "ON" will be in the brackets.  Now let's see how to
          sort.

          Start by selecting the "Sort" option on the Utilities Menu.  The
          Sort Menu, shown in figure 21, will appear.  The line titles used
          by the current database will be listed along the left side of the
          screen.  There will be a series of F-key prompts along the bottom
          of the screen.

          To set the order in which you want the catalog to be sorted push
          the letter associated with the line to be sorted.  Do this in the
          order you wish the lines to be sorted.
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 39



          Once the sorting is complete you can get a printed copy of your
          catalog, in the correct sorted order, by doing an alphabetical
          listing based on the the primary sort criteria (the line you
          selected as the first line to be sorted).


          NOTE:  You can include any line you wish in doing a sort.
          However, to produce an alphabetical listing the line used as the
          basis of that listing must be indexed and must be marked by a
          "starburst" symbol.


          Getting back to setting up the sorted order of the lines, if you
          start selecting lines to sort and want to make a change, push F3.
          The F3 key will clear any sorted order that exists and clear the
          diagram from the screen.

          The F8 key is used to clear a sort.  What does this mean?
          Sorting rearranges the entries so they are in the specified
          sorted order.  Once sorted, for example, a sequential search will
          look through a catalog based on the sorted order instead of
          the order the entries where originally typed.  The "F8 - Clear
          Sort" function instantly returns your catalog to its original
          unsorted order.  The indexes will still be in the sorted order,
          but sequential searches will no longer follow the sorted order.
          If you also wish to return the indexes to an unsorted condition
          all you need to do is ReIndex.

          Indexes use space on your disk.  The more entries you have the
          more space an index will use.  If you have an index you no longer
          need you can delete that index by pushing F9.  You will be
          prompted to enter the letter that is next to the line for which
          you want to erase the index.  If you do not want to erase a index
          at this point, push ESC.  Otherwise push the appropriate letter.

          The circumstances in which you might want to erase an index would
          be if you find you had originally set up a line to be indexed,
          but you are not using that index.  You would first use the "Set
          Up New Format" feature to turn off that index, then go to the
          Sort screen to erase the index that was just turned off.
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 40



          Utility Menu - Reserve Space

          Next on the Utility Menu is the "Reserve Space" feature.  This
          feature will set aside space on a hard disk for future entries.
          When the "Reserve Space" option is selected a window will open,
          display the number of entries currently in your catalog and
          prompt you for the amount of space you want to reserve.  Estimate
          the total number of entries you expect to have and enter a number
          that will reserve enough space to hold them, but generally you
          should not reserve space for more than 500 or so new entries.
          Reserving too much space can result in a lot of wasted disk
          space, if you later change your mind about how many entries
          you'll have.

          Reserving space does not set a limit on the number of entries you
          can have.  For example, if you reserve space for 100 entries, you
          can still make as many entries as you wish.  The software will
          fill the 100 reserved spaces and then continue on without any
          problems.  Also, you do not need to reserve space in order to use
          this software.

          The purpose of reserving space is two-fold.  First, if you expect
          to have a lot of entries in your catalog, and you are using other
          software on the same disk, the reserve space feature is used to
          set aside disk space for use by OYC.  This will insure the
          disk space you want to use for your OYC catalog is not used
          up by files created by other software.

          The reserve space feature is also used to help prevent the
          catalog file from becoming fragmented.  Fragmented files
          are a normal result of using a computer.  When a computer stores
          information on a disk it puts it into the next available sector
          on the disk.  The next available sector may not be physically
          located anywhere near the previous sectors the computer was
          using.  As you add to a data file it tends to be broken into
          small pieces that are scattered in various sectors all over the
          disk.

          The problem with fragmented files is that they slow down your
          computer because it takes more time for the heads in your disk
          drive to move from piece to piece of a file that is scattered all
          over a disk.  With serious file fragmentation the computer can
          actually lose track of pieces of a file or start to get cross
          linked files.  As a result the computer can become "confused" and
          lock-up, you might start getting strange results for searches or
          be unable to access some entries.  (I've had this happen with
          WordPerfect, Lotus 123  and Microsoft Works files).

          Reserving space helps prevent your this software files from
          getting fragmented.  If you start by reserving space and then
          defragment your hard disk, the OYC catalog file that will
          stay together in one piece regardless of any other activity that
          affects the disk.  Notice that I said you will need to
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 41


          defragment your hard disk.  How do you de-fragment a disk?
          You will need a utility that has been designed to do that.  Take
          a look in Appendix A for a further discussion of fragmented files
          and descriptions of several utilities I recommend.


          Utilities Menu - Eliminate Deleted

          When an entry is deleted (using the Edit function) it is not
          erased.  It still exists.  What the software does is mark the
          entry as being deleted so it will not show up during searches or
          listings.  If you want to permanently remove an entry from your
          catalog you need to use the "Eliminate Deleted" feature.

          When you select the "Eliminate Deleted" feature on the Utilities
          menu the software will go through your entire catalog and
          permanently remove all deleted entries.  The disk space used by
          the deleted entries will be recovered and made available for new
          entries.  This process is automatic and there is nothing you need
          to do.

          Once started you can not interrupt this process.  If it should be
          interrupted your catalog might be left with an entry duplicated
          (entered twice).  There is no risk of losing data however, so if
          this process is interrupted by a power failure for example, all
          of your entries will still be there.

          Eliminating deleted entries will change the entry numbers for
          many of the entries in your catalog.  You should reindex after
          using this feature.

          If you want to eliminate deleted entries without having the entry
          numbers change you can use the editor to individually type a new
          entry that replaces the old, deleted entry.


          Utilities Menu - Set Up New Format

          This feature is used to both set up new catalog formats and to
          modify an existing format.  The "Set Up New Format" feature is
          also used to select lines to be indexed and totaled.

          Push ALT-U to drop-down the Utility menu and use the scroll bar
          to highlight the "Set Up New Format" option.  Then push ENTER to
          select it.  Figure 23 shows the set up screen as it appears for a
          file that has not been set up previously.  If you are modifying
          an existing format that format will be displayed on this screen.

          Let's start by looking at the F-key prompts at the bottom of the
          screen.

          At the lower left of the screen is a prompt that says, "F2 - [
          TITLES ]".  This prompt indicates the current mode the software
          is set for.  There are four possible modes.  These are:
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 42


          TITLES - allows you to enter or change line titles.

          LENGTHS - used to set the lengths of lines.

          INDEXING - this mode used to mark the lines that are to be
          indexed.  You may index up to 10 lines, however we suggest that
          no more than five or six lines be indexed.  Keep in mind that
          indexes use disk space and the more lines you index, the more
          space each entry will use on the disk.

          VALUE - used to mark the lines you want to have totalled.  For
          example, if you are using a line to keep track of the value of
          items, you can mark that line so all the values are totalled.
          Each time you conduct a search or listing the total value of all
          items listed will be displayed (or printed on the report).


          Starting A New Catalog

          There are two ways to start a new catalog.  You can start
          from scratch or copy any existing catalog.

          To start from scratch push ALT-U for the Utilities Menu and
          highlight the bottom selection, "Select Catalog".  Push ENTER
          and when the catalog selection menu appears push the ESC key.
          You can now enter the name you want to use for your new catalog.
          Once a new name is entered you'll be returned to the Main
          Screen where you should push ALT-U and select the "Set Up Cat.
          Format Option."

          To copy any existing catalog format go to the "Set Up Cat.
          Format" screen.  Push F3 to activate the copy feature.  You'll
          be prompted to enter the name for the new catalog you want to
          create.  Enter a new catalog name and push ENTER.  The set up
          screen will switch to the new name and will use the format
          copied from the catalog OYC was initially using.


          Setting Line Titles

          To start setting up a new format set the F2 toggle to TITLES.
          There is a scroll bar that can be moved up and down along the
          left side of the screen.  If you just installed the software the
          default titles will be displayed.  If you have started a new
          catalog all of the line titles will display "NOT SET".

          Move the scroll bar to a line you want to use and type the title
          for that line.  You may enter up to 14 characters including
          letters, numbers, spaces and punctuation.  If you make a mistake
          in typing a title, just highlight it with the scroll bar again
          and type the corrected title.

          Titles do not have to be on consecutive lines.  You can skip
          lines in order to create groups of lines.  You can also have
          untitled lines.  The LINE TGL determines whether that line will
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 43


          be a part of your catalog format.  If you set a line to be on,
          that line will be part of the format regardless of whether it has
          a title.


          Setting Line Lengths

          Once you have put a title on each line you intend to use push F2
          to switch to the LENGTHS mode.  The software will now allow you
          to set or modify the lengths of each line.  If you are starting a
          new format, you will need to set lengths for all of the lines.
          To set the length of a line move the highlight bar to that line,
          enter a number from 2 to 64 and push ENTER.  Lines may be no
          shorter than 2 characters and no longer than 64 characters.

          Go through all of the lines using the scroll bar to highlight
          each line title and enter the desired length for each.  When you
          enter a line length the software will display a bar that
          graphically shows the length of the line.  The number of
          characters in each line will be shown in a highlighted section at
          the left side of each line.


          Setting Lines To Be Indexed

          Push F2 again to switch to the Indexing mode.  To mark a line to
          be indexed move the scroll bar to that line and push the ENTER
          key.  A "starburst" symbol will appear next to that line to
          indicate it will be indexed.  To remove a line from being indexed
          move the scroll bar to that line and push the ENTER key.  The
          "starburst" symbol will disappear.

          You may index as many lines as you wish, however I recommend you
          only index important lines.  Each index uses additional space on
          your disk.  If you create a lot of indexes that you don't use,
          then you've wasted a lot of disk space.


          Totaling Values

          Once you've selected all of the lines to be indexed push F2 again
          to put the software into the Value mode.  You can now move the
          scroll bar to any line and push the ENTER key to mark it as a
          line to be totaled.  This will result in the numerical values
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 44


          on the marked line being totaled during searches and
          listings.  When entering information the value must be the only
          information on the line.  If letters are included on the line
          being totaled they may cause the total to be incorrect.

          When you push F2 again the software will return to the Titles
          mode.  You can then modify any of the titles or use the F2 toggle
          to change the mode and modify anything you've set up on this
          screen.  When everything is set as you want it push F5 to save
          the format.  This will return you to the Main Screen.

          You can modify a format anytime before you save the first entry.
          Just select the "Set Up Cat. Format" option on the Utilities menu
          and make any required modifications.  Once the first entry has
          been saved you only can change the line titles, and the lines
          marked to be indexed or totaled.  You can not change the line
          lengths.

          Take a look at figure 24.  At the bottom of the screen is a
          status line that says "EST:   5,025 ENTRIES/MB".  This is saying
          that, based on the current format, OYC can store approximately
          5,025 entries per megabyte of space.  As you change the lengths
          of lines and the number of lines indexed this number will change.
          It can be used to give you a good idea of the amount of space
          your format uses.


          Copying A Catalog Format

          If you are creating a new catalog format that is similar to that
          of an existing catalog, you may find it easier to start by
          copying that existing format.  To copy an existing catalog format
          start at the Main Screen and set the software so it is using the
          catalog name you want to copy.  The catalog name you want to copy
          should be displayed in the center of the second line down from
          the top of the screen.

          Next select the Set Up Catalog Format option on the Utilities
          Menu.  With the format set up screen displayed push F3 and then
          enter the name you want to use for the new format.  The set up
          screen will change to the new name while retaining the old
          format.  You may now modify the format or push F5 to save it.


          Catalog Design

          Before we go on to the next item on the Utilities menu I'd like
          to talk a little bit about catalog design.  When designing a
          catalog format there is the temptation use the longest lines
          available.  However, this can waste a lot of disk space.  In many
          cases you can select a line that has a shorter length and will
          handle 98% of everything you'll need to enter.  Getting that last
          2% is what will use a lot of disk space.  Consider using
          abbreviations to shorten information that exceeds the length of a
          line.
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 45


          Another suggestion is that you should always include a line for
          miscellaneous information.  Unless you're copying information
          from an established file (such as a card catalog or existing
          list) it is difficult to predict everything you might want to
          enter in the future.  Having a miscellaneous line, even a
          short one, gives you the flexibility of having space to
          enter information you did not anticipate.


          Utilities Menu - Set Up Macro

          A macro is a way to enter complete lines of information with just
          a single ALT key combination.  Using a macro ALT-key combination
          you can enter preset information at the cursor location.
          First let's look at how to set up the information in the macros.
          Select the "Set Up Macro" option on the Utilities Menu.  This
          will display a window in the middle of the screen as shown in
          figure 25.

          You can have up to 30 macros.  The ALT-key combination that
          activates each macro is shown along the left side of the window.
          To set up a macro just type the information you want to
          automatically enter in your catalog next to one the ALT-key
          designations.  After typing each macro line push ENTER.  When you
          are done entering macros push the ESC key.

          Macros can be changed at any time by returning to the screen
          shown in figure 25 and making whatever changes you need.  When
          you're done push the ESC key to return to the Main Screen.

          I recommend leaving one of the macro lines blank, possibly the
          ALT-B line.  This gives you a way to erase (blank) a line or part
          of a line when entering or editing an entry.  For example, if you
          leave ALT-B blank you can place the cursor on any line in your
          catalog, push ALT-B and that line will be blanked.  You
          could also blank part of a line by putting the cursor anywhere on
          the line and pushing ALT-B.  Everything from the cursor and to
          the right of the cursor will be erased.


          Utility Menu - Set Security Code

          This software provides a three level security system.

          Level 1 - provides access only to people who know the three digit
          access code.

          Level 2 - provides full access to anyone who knows the correct
          security code and read-only access to everyone else.  With read-
          only access you can look up and read any of the entries, but you
          can not modify entries.  With read-only access some selections on
          the drop-down menus, that would have allowed changes to be made,
          no longer appear on the menu.  Figure 26 shows what the edit menu
          looks like when the software is set for read-only access.
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 46


          Level 2 security might be used in a library where only the
          librarian has access to change entries while patrons of the
          library have read-only access for looking up songs.

          Level 3 - allows full access to anyone.

          To set a security code select the "Set Security Code" option on
          the Utilities menu.  You will then be prompted to enter a three
          digit security code.  If you enter a number between 001 and 250
          the software will run at level one security.  You will need to
          enter the correct security code number before getting access to
          the software.

          Entering a number from 251 to 500 provides level 2 security.  If
          you enter the correct code you have full access.  Entering any
          other number provides read-only access.

          Setting the security code to any number greater than 500 allows
          full, level 3, access to everyone.

          If you've set a security code that is 500 or lower, when the
          software first boots a screen with just a plus (+) symbol will
          appear.  The cursor will be next to the plus symbol.  Type your
          security code at this point and push ENTER.

          The security code is stored in the HOMECRAF.SET file.  If this
          file should be erased, you will not be able to use the software.
          You will need to either replace the HOMECRAF.SET file using a
          backup copy or from your original disk, or use the RESET.EXE
          utility (available only in the registered version).

          Another problem you might run into is forgetting your security
          code.  Should this happen you can still get into the software
          once you have the registered version.  On the registered disk
          you'll get from us we have provided a file called RESET.EXE.
          This utility serves as a "skeleton" key that will reset the
          security code to allow full access.

          The RESET.EXE utility is not provided on the shareware disk in
          order to prevent people whom you do not want to have access to
          your files from getting a copy of the RESET.EXE file.  So please
          be careful if you are using the security feature in the shareware
          version of this software.
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 47




          Utilities Menu - Set Screen Colors

          OYC will initially start running in the black & white
          mode.  To switch it to color select "Set Screen Colors" on the
          Utilities menu.  You can also push CTRL-A to jump directly
          to this screen.  Five possible color settings will be displayed.
          Push a number, from 0 to 4, that indicates the color combination
          you want to use.  (Generally #1 provides the best setting).

          This set up screen also allows you to control the BEEP that
          sounds when the cursor reaches the end of a line  Push F1 to
          toggle the BEEP on or off.


          Utilities Menu - Delete Catalog

          If you are no longer using a catalog, it can be deleted using
          the "Delete Catalog" option on the Utilities menu.  Select
          "Delete Catalog" and a listing of catalogs will be displayed.
          Use the scroll bar to highlight the catalog you want to delete
          and push ENTER.  If there are entries in the file OYC will
          tell you how many entries it has (see figure 27) and ask you
          to confirm that this is the correct file to delete.

          Do not try to delete the catalog if OYC is set to use that
          catalog.  If you do, the catalog will be deleted and then
          immediately recreated as OYC tries to use that catalog.


          Utilities Menu - Select Catalog

          The last selection on the Utilities menu allows you to select a
          catalog or create a new catalog file.  You can have as many
          catalog files as you wish, limited only by the limitations of the
          version of DOS you are using.  When deciding on names for your
          catalogs you can not use numbers as a part of the catalog name.
          Numbers are used to identify the index files.  Using a number in
          a catalog name might cause some confusion in the index files.
          Also, catalog names can not be longer than eight characters.

          Although you can create as many catalogs as you wish I recommend
          using as few as possible.  Using multiple catalogs can become
          very confusing.  In many cases you can enter all of your
          information in one catalog and let the software sort it out.
          This makes it a lot easier to find specific entries because you
          do not first have to figure out which catalog it is in.

          To change catalog names select "Select Catalog Name" on the
          Utilities menu.  The existing catalogs will be shown in a box in
          the center of the screen.  You can use the cursor keys to
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 48


          highlight a catalog or push ESC to enter a new catalog name.  To
          use an existing catalog use the scroll bar to highlight it and
          then push ENTER.

          The menu for selecting the catalog name is designed to make
          selecting the correct catalog quick and easy.  For example,
          you can move the scroll bar directly to the catalog you want
          to highlight by pushing the first letter of the catalog name.
          If several catalogs start with the same letter, push that
          letter until the correct catalog is highlighted.

          A mouse can be used to select a catalog name by placing the
          mouse cursor on the catalog to be selected and pushing
          the left mouse button twice.  You can move through the
          list of catalogs by using the diamond shaped slider along
          the right edge of the menu.  Put the mouse cursor on the
          "slider", hold the left mouse button down and move the
          mouse cursor up or down.



          THE REPORT MENU

          The Report Menu allows you to select where a report will be sent
          (the printer, a disk file, the monitor, etc.).  This menu is also
          used to design reports, set the report lengths and enter some of
          the final report design options.


          Report Menu - Send To [ Monitor ]

          There are seven places you can send a report.  These are:

          MONITOR: Displays the results of a search or listing one entry at
          a time on the monitor.  The complete entry is displayed on the
          screen.

          PRINTER - Continuous Paper: The results of a search or listing
          will be sent to your printer.  This type of report is designed
          for printers with continuous feed paper such as dot matrix and
          laser printers.

          To send a report to the printer you first need to have designed a
          report format (which I'll discuss in a moment).  The software
          comes with a standard format that will print everything in each
          entry.  You can design your own report formats to look any way
          you want.

          PRINTER - Single Sheet Feed: This is the same type of report as
          the "PRINTER-Continuous Paper" report except that it is designed
          for printers that only handle one sheet of paper at a time.  A
          daisy wheel printer would be an example of this type of printer.

          ASCII (document) File: You can save the results of a search or
          listing in a file on your disk.  It will be stored as an ASCII
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 49


          text file which means it can be imported into any word processor.
          This allows you to include, for example, wanted lists in letters
          you send to other collectors.

          dBase File: Selecting this option will save the results of a
          search or listing in a dBase III file.  This file can be used by
          any software that can read dBase III files.

          QUICK VIEW: This option puts the results of a search or
          listing into a list, in which each entry is shown on one line,
          on the screen that shows 21 entries per screen.  You can then
          move a scroll bar through the list and pick individual entries
          to display.  (Note: this feature requires the additional
          video memory that is normally only available with color monitors
          The Quick View also uses your disk for temporary storage.
          Thus you must have space available on your disk).

          The Quick View listing contains all of the information in the
          entry.  If the combined length of the lines in your catalog
          format exceeds 80 characters (the width of the screen), you
          can move the Quick View display to the right or left using
          the right or left cursor keys.  Each time you push either
          cursor key the display will move by the amount of space
          used by one column of information.

          When the Quick View list is on the screen use the up/down cursor
          keys to move the scroll bar up and down.  The PgDn and PgUp keys
          change the display by a complete page.  The Home and End keys
          will take you directly to the beginning or end of the list.

          To get more detail on any entry use the scroll bar to highlight
          that entry and then push the ENTER key.  You can return to the
          Quick View screen by pushing F2.

          With the Quick View screen displayed pushing the ESC key will
          exit from the Quick View function.

          LABELS: The labels settings produces the same type of report as
          the "PRINTER-Continuous" report except that page feeds are not
          included.  This setting should be used anytime you are printing
          continuous feed labels.


          Selecting Where You Want To Send Your Report (Send To)

          To select a report type use the scroll bar to highlight the "Send
          To" option on the Report Menu and push ENTER.  This will open a
          window in the middle of the screen (see figure 29).  All of the
          report types will be listed and there will be an "X" in the box
          next to Monitor.  This indicates that the results of a search or
          listing will be displayed on the monitor.  Push the TAB key to
          change the setting.  Each time you press the TAB key the "X" will
          move to the next box changing and changing the setting.  Press
          TAB until the software is set for the type of report you want to
          use and then press the ENTER key.
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 50



          Report Menu - Page Length

          The "Page Length" option allows you to set the number of lines
          that can be printed on a sheet of paper by your printer.  For
          example, most dot matrix printers will print 66 lines on an 11
          inch page while laser printers print 60 lines per page.  When you
          select this option a window will appear in the middle of the
          screen.  The current page length will be displayed.  You can then
          enter a new page length, which can be up to 999 lines.


          Report Menu - Dashed Line

          If you wish, you can have the software print a dashed line
          between each entry listed on a report.  In some cases
          this helps to separate entries making them easier to read.  The
          dashed line will also contain the entry number providing a means
          of determining which entry numbers are being printed.

          The "Dashed Line" selection on the Reports menu is a toggle.
          Highlighting the "Dashed Line" option and pushing ENTER will
          change the setting between on and off.  The setting will be
          stored on the disk.  Once set it will not change until you
          use this toggle again.


          Report Menu - Column Headings

          You can have column headings printed at the top of the page.  The
          line titles you've set-up will be used as the column headings.

          With the "Column Headings" option toggled "On" they will be
          printed using the same format as you've set up for the printed
          report.

          This option is a toggle.  When you highlight the "Column
          Headings" menu selection and push ENTER the setting will be
          toggled between on and off.

          A typical use for column headings is with single line reports.
          You can set up a report format that prints all of the information
          on a single line (up to 250 characters wide - set your printer to
          use condensed print to get more characters per line).  What
          you'll get using this type of format are columns of information
          with an identifying title at the top of each column.


          Lock Top Line - this can be a very useful feature.  When toggled
          ON the Lock Top Line will print the first line of the report
          only when it differs from the first line of the previous entry
          printed.  For example, if you had a report (listing of all songs
          recorded in the 60s) that puts the artist's name on the first line
          and the song title on the second line, you would get a printed
          report looking like:
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 51


          BEACH BOYS, THE
            Help Me Rhonda                 FF-0788
            Little Deuce Coup              FF-0010
            Sufer Girl                     FF-1255
            Wendy                          FF-7888

          BEATLES, THE
            Help!                          FF-9100
            I Want To Hold Your Hand       FF-0001
            Revolution                     FF-8977
            Yellow Submarine               FF-9012

          With the LOCK TOP LINE option set to "OFF" the artist's name
          would be printed for every item listed.  To print a listing
          like the one shown above you will need to set up a two line
          report format.  The artist's name goes on the first line
          and all of the other information on the second line.


          Report Menu - Set Up Report Format

          OYC gives you a way to design your reports to look any way
          you want them to.  You can include just the lines of information
          you want and design reports that print small labels or full sized
          reports.  The "Set Up Report Format" option on the Reports menu
          brings up the screen used to design report formats.  You may
          design and use as many different report formats as you wish,
          giving each format its own name.

          Figure 30 shows the screen used for designing a report. This is
          what the screen looks like before starting to design a report.
          Let's start by looking at the F-key prompts at the bottom of the
          screen.

          The first F-key prompt you'll need to use is "F6 - RPRT LENGTH"
          The F6 key is used to set the length of the report.  Please note
          this is different from the page length that is set on the Report
          menu.  The report length is the number of lines used to print the
          information about one entry.  A report can have from one line up
          to 21 lines.

          There are two bars that graphically show the report length.  The
          top bar contains the screen title and cursor position indicator.
          The lower bar is a solid line.

          Push F6 and a blank space will appear in the brackets next to the
          RPRT LENGTH prompt.  Enter the number of lines you want to use to
          print each entry.  The lower bar will then drop down to show the
          size of the report.  Figure 30 shows the lower bar set for the
          minimum report length, one line.  Entering 21 as a length will
          place the lower bar at the bottom of the screen.  We'll look at
          an example of a report set for six lines (figure 31).

          The F2 key is used to select the line you want to put on the
          report.  Each time you push F2 the line name in the brackets will
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 52


          change.  In addition to the title of the line the length of the
          line is also shown.  In addition to the 21 line titles you can
          also place the entry number on your reports.  The entry number
          will appear as the 22nd title when pushing F2 to change the title
          shown in the brackets.

          The F3 key is used to place a line on the report.  Use the cursor
          keys to move the cursor to the location where you wish to place a
          line.  Notice that a counter in the upper right corner gives the
          row and column where the cursor is located.  When you push the F3
          key the line shown in the brackets next to the F2 prompt will be
          placed on the report at the cursor location.

          If you try to place a line in a location that would result in two
          lines overlapping, your computer will beep and the placement of
          the line will not be accepted.

          You can relocate a line you've already placed by pushing the F2
          key until the name of the line you want to replace is in the
          brackets next to the F2 prompt, positioning the cursor at the new
          location and then pushing F3.

          The screen can only show reports that are 80 characters wide,
          however you can set up and print reports that are up to 250
          characters wide.  As you place lines at locations that go beyond
          the 80 character width of your screen the display will scroll to
          the left in 40 character increments.  You can move the cursor
          forty characters to the left or right by holding down the CTRL
          key and pushing the left or right cursor keys.  (Watch the column
          numbers in the upper right corner).

          Figure 31 shows what the screen looks like after five lines have
          be placed.  The asterisks after each line name show the amount of
          space the line will use when printed.

          To make things fit better you can shorten the length of the lines
          to be printed.  For example, if you only wanted to include the
          first 15 characters of the company name push F2 until the COMPANY
          line title is shown in the brackets.  Then push F4.  The F4 key
          is used to change the length of any line.  When you push F4 the
          line length number within the F2 brackets will be replaced by a
          blank space.  You can then enter a new line length.

          Line lengths can not be set to be longer than they are in the
          catalog format.  Thus, if the length of a line in the catalog
          format is 4 characters, then you can not set that line to be
          longer than 4 characters on the report format.  Since the name
          of the line is used to show how much space the line will use
          when printed, if the line is only 4 characters long, then only
          the first four characters of the line name will be displayed on
          the report format setup screen.

          If you place a line on the report and then decide that you don't
          want to include it in the report, use the F2 key to put the line
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 53


          name in the brackets.  Then push F9.  The F9 key is used to
          delete a line from the report.

          You can have the titles of the lines printed on your reports.
          OYC will print the line title, a colon and the information on
          that line.  Do not use this feature when printing in columns.

          The line titles are toggled on or off when by pushing CTRL-T
          ("T" for title).  The status of the line title setting will be
          displayed as a part of the top line.

          When the line titles are toggled on an additional 16 spaces
          will be used to print each line.  This will be shown on the
          "Set Report Format" screen by an increase in the displayed
          length of the lines.  Please note that the name of the line
          will always be shown as a part of the line - without regard
          to whether the line titles are on or off.  The amount of space
          that will be used to print the line, or the title plus the line,
          will be indicated by a combination of the name of the line plus
          a series of asterisks.

          Please note that, if you switch the titles between being toggled
          on and off it may appear that some of the lines have disappeared.
          This just means that the line locations can not be displayed on
          the screen as it is set up.  Should this happen you should re-
          arrange the location of the affected items.  Before saving a report
          format be sure you can see all of the lines you want to print
          and that none of them are overlapping.

          If you are going to include the titles on your printed reports
          you might want to use the "Set Up Catalog" function on the
          Utilities Menu to right justify the line titles.  This will result
          in a cleaner looking report.

          Once you have a report designed the way you want it to be push F5
          to save it.  You can save as many different report formats as
          you'd like, giving a different format name to each.  The F7 key
          allows you to select the format name of an existing report or
          assign a name to a new report format.  For example, in figure 33
          I have changed the format name to bring up the STANDARD report
          format.  (This format is supplied with the software).

          To return to the Main Screen push F10 (or the ESC key).


          Report Menu - Report Format

          You can also change report names using the "Report Format" option
          on the Report menu.  The current setting for the report format
          will be shown in brackets next to this menu item.  When you
          select this option a box will appear that shows all of the format
          names currently used.  You can select one by highlighting it with
          the scroll bar and pushing ENTER.  You may also push the ESC key
          to enter a new format name.
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 54


          Please note that if you have the software set to use a format
          name for which no format has been defined, your printed reports
          will be blank.


          Printing A Report

          Here are the steps you would follow to print a report:

          1) Design and save the report format you want to use.  This needs
          to be done only one time.  Once a report format has been saved it
          is available whenever you needed it.

          2a) If you are searching for something, enter the search criteria
          on the appropriate line(s).

          2b) If you wish to list your catalog in alphabetical order, move
          the cursor to the line you wish the alphabetical order to be
          based on.  This line must be marked with a starburst symbol.

          3) Push ALT-R for the Report Menu.  The highlight bar will be on
          the "Send To" option.  Push ENTER.  A window displaying report
          options will open in the middle of the screen.  Most people will
          want to use the CONTINUOUS PAPER setting, so push ENTER once to
          move the "X" to that setting.  If you want to pause after each
          page is printed, put the "X" next to SINGLE SHT. FEED.

          4) Push ESC to close the window and return to the Report Menu.

          5) Check the Dashed Line, Column Headings and Lock Top Line
          settings to be sure they are set the way you want them to be.

          6) Push the left cursor key until the Search Menu is displayed.
          Highlight the search option you want to use and push ENTER.  A
          prompt will now appear, at the bottom of the screen, asking for a
          title for this report.  You can enter anything you like as a
          title as long as the number of characters in the title does not
          exceed 80 characters or the width of your report format,
          whichever is greater.  If you push ENTER at this point, without
          entering a title, the software will put a default title on your
          report.  If you do not want any title at all, push the space bar
          and then push ENTER.

          Your report will now start printing.

          I have taken you through printing a report in a step-by-step
          detailed manner.  Once you have become familiar with using this
          software you can skip some of these steps and use the short cut
          keys.  For example, if you've already printed one report you can
          print a second simply by entering your search criteria and
          pushing F6 (or F8).
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 55



          EXIT MENU

          You can drop-down the eXit menu by either pushing ALT-X or by
          pushing the ESC key.

          The eXit menu provides three options.  The first is "Exit
          Program" and selecting this returns you to the DOS prompt (or a
          DOS shell program, if you are using one).  You should always exit
          from this software before turning off your computer.  Turning off
          your computer while any program is still running can result in
          the partial loss of data should that data still be in your
          computer's internal buffers.


          Backing Up Your Catalog

          Entering the information about your collection takes a lot of
          time and it's not something most people want to do twice.  That's
          why maintaining current backup copies of all your catalog files
          is very important.  The second selection on the Exit Menu
          provides a limited, but effective way to backup your catalog
          files.

          Please note, this utility is not intended to be a complete hard
          disk backup system.  I strongly recommend that you purchase
          software such as PC Tools, Fastback, or any of the many other
          backup utilities available.  We are only including this utility
          because a large number of users create catalogs having several
          thousand entries and then lose them when their computers
          encounter a hard disk problem.  This utility is only intended to
          provide something you can use while your catalog is small and
          until you can purchase a normal backup utility program.

          The backup utility will backup the current catalog in use.  The
          name of this catalog is displayed as a part of the Main Screen in
          the middle of the status line (second line down from the top).
          Each catalog must be backed up separately.

          To use the backup utility select "Backup" on the Exit Menu.  Read
          the first screen that appears and then push ENTER.  When the next
          screen appears you can push "E" to exit, "B" to start a backup,
          or "R" to recover backup copies from a floppy disk.  On the next
          screen push the letter that identifies the disk drive containing
          the backup floppy disk.

          You should start your backup using a blank formatted disk and use
          a separate disk for each catalog.  I suggest keeping a set of
          three backup disks for each catalog.  Rotate through this set
          always using the oldest one for the current backup.  That way, if
          your current backup should turn out to be a backup copy of files
          that have already been damaged (it happens a lot), you can go
          back to an older copy and still recover most of your catalog.
          Note: you do not need to erase or reformat backup floppies before
          using them a second, third, forth, etc. time for the same
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 56

          catalog.  If the backup floppy is always used for the same
          catalog, the backup process will erase the previous backup copy.
          You only need to start with a blank floppy the first time that
          disk is used.

          You can recover a backup copy by following essentially the same
          sequence of steps.  Just push "R" for recover instead of "B" for
          backup on the appropriate screen.

          NOTE: When files are being recovered the utility will not allow a
          file with an older date to overwrite a more recent file.  If you
          have lost a catalog and in looking for it have created another
          catalog using the same name, the more recent catalog will have to
          be erased before the backup utility will copy the old files to
          your disk.  There is a selection of the Utilities Menu that is
          used to delete catalogs.

          The backup utility uses an archiving utility called LHA.  It is
          a separate program that OYC runs by shelling to DOS.  This
          utility was written by Yoshi and is copyrighted 1991 by Yoshi.
          The documentation for this utility is included on the disk in a
          text file called LHA.DOC.  You may use this utility for other
          things and I recommend you read the documentation.  Please
          note that LHA may not be used with any software that uses
          copy protection.

          The final option on the Exit Menu is "Shell To DOS."  This
          option gets you to the DOS prompt without exiting the program
          OYC remains in your computer's memory and you can return to
          where you left off by typing the word EXIT at the DOS prompt.

          You might use the "Shell To DOS" option, for example, to use the
          DOS directory (DIR) command to check for files on your disk or to
          format a floppy disk.


          HELP MENU

          OYC includes a series of help screens that have key
          information about the main functions.  Push ALT-H to drop-down
          the Help Menu.  Then use the scroll bar to select the topic you
          want information on.


          RETURN

          The final selection only appears at the top of the screen when a
          drop-down menu is displayed.  The Return selection removes the
          drop-down menus from the screen and returns you to the Main
          Screen.  You can also return to the Main Screen by pushing the
          ESC key.


          CALCULATOR

          A pop-up calculator is included in OYC and can be accessed from
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 57


          the Main Screen, Edit Screen, or Make Entries Screen.  To
          display the calculator push CTRL-C.

          The calculator displays a "tape" of the calculation.  Use the
          numeric keypad just as you would a normal calculator.  (The
          ENTER key functions as the = key).  As you use the numeric keypad
          to enter calculations you will see them printed on the "tape"
          that appears on the screen.


          GRAPHIC IMAGES

          The OYC software can display PCX graphics images.  There can
          be a separate graphics image for each entry in your catalog.
          The number of graphic images is only limited by the size
          of your hard disk.

          The software uses the 21st line of the catalog format to specify
          the filename for the graphics image.  If you already have an
          existing OYC catalog in which the 21st line is not used, you
          will need to set up a new catalog (with the 21st line set for
          at least 8 characters) and then copy the entries from the old
          catalog to the catalog you just set up.  You would use the
          same procedure as is used to change the length of a line and which
          is described earlier in this manual.

          When you set-up line 21 you do not need to limit it to 8
          characters in length.  However, only the first 8 characters will
          be used to identify graphics images.  Provided you put a space
          after the PCX filename, you can use any additional space on this
          line for other information.  This line still functions in the
          same way as all of the other lines.  It can be indexed, searched,
          and cross referenced.

          Please note that due to limited space on the disk we have not
          been able to include a sample graphics file.  A sample file
          is included with the registered version.

          Once you have a catalog with line 21 set-up all you need to do is
          enter the filename used by a PCX graphics image on that line.
          Just enter the filename, you do not need to enter the PCX filename
          extension.  For example, if the name of the PCX file is SAMPLE.PCX,
          then just enter SAMPLE on line 21.

          Graphics images can only be displayed after an entry has been saved.
          Once an entry has been saved use either a search or the editor
          to display the catalog entry.  You can also push F1, immediately
          after saving an entry, to directly go into the edit mode and
          display the entry you just saved.

          To display a graphics image push CTRL-PgDn.

          You can also display graphic images stored in other formats such
          as GIF files.  Instead of building the graphics display software
          ________________ORGANIZE Your Collection - REFERENCE SECTION - 58


          into the OYC.EXE file we have provided it in a separate OYCOVL.EXE
          file.  The OYCOVL.EXE file supplied with OYC will display only
          PCX graphic images.  However, by supplying these feature using
          a separate utility you can upgrade OYC yourself to display
          nearly any type of graphics image.  Here's how the OYC graphics
          display works:

          The command OYC sends to display a graphic image is

                        OYCOVL filename

          Where "filename" is the name of the graphic image file to be
          displayed.

          To display a GIF (or any other format) file you will need a
          utility that will display GIF files.  Rename the utility
          as OYCOVL.EXE and put it in the directory containing the OYC
          software.  Now when OYC runs the OYCOVL utility it will run the
          utility you supplied to display the GIF file.

          You can also display EXE graphics files by replacing OYCOVL.EXE
          with a batch file called OYCOVL.BAT.  The batch file should have
          one line with "%1" followed by a carriage return.  If any
          switches are required put a space after the "1" and then
          include the switches.

          If when you push CTRL-PgDn to see a graphics image you get a
          blank screen instead, then one of the following has happened:

             1) The graphic image is in the wrong format.
             2) Your computer can not display graphic images
                of the size and/or type stored in this file.
             3) The image file does note exist.

          _____________________________CATALOGING YOUR CDs/LPs/TAPES - 59













          RECORD / CD / TAPE COLLECTORS

          The OYC RECORD/CD/TAPE software is designed for people who have a
          few records in their home and for the professional music librarian
          working at a radio station.  It allows you to catalog a record or
          CD library and then locate a song, or groups of songs, by any one
          of up to 21 characteristics.  For example, you'll be able to get
          a list of all of your Christmas songs; or all of the songs with
          the word LOVE in the title.

          Another nice feature of OYC is that it can be used with
          LP's, compact disks, singles, EPs, cassettes, videos, or laser
          disks.  You can catalog all of your recordings in one place
          regardless of the media they are on (see the description of the
          CATALOG NUMBER line).  Individual songs can be cataloged allowing
          you to list the individually unique characteristics of each song.
          Or, if you wish, you can just catalog CD/LPs/cassettes and not
          the individual selections.  You can even store picture jackets
          separately and use this format to catalog the jackets.


          _______________________________CATALOGING YOUR CDs/LPs/TAPES - 60



          The OYC software can be used in two basic ways.  It has been
          designed so that each song/composition on a CD/LP is a separate
          entry.  The F3 "Repeat Last Entry" key makes typing each
          song/composition easier.  Just type the information for the first
          selection a CD/LP, push F5 to save it, then push F3 to repeat
          that information.  All you need to do is type the new title and
          save the next selection.  Using the software this way provides a
          lot of flexibility.  It allows you to combine CDs, LPs, EPs, 45s
          and other formats in a single data file.  It also makes
          cataloging various artists CDs/LPs simple since each selection is
          a separate entry.  Plus this approach makes it easy to catalog
          the timings, chart history, or any other information that is
          specific to the song.  By the way, the NOTE line is usually
          customized and used as the "CD/LP TITLE" line.

          Some people just want to catalog the CD/LP title without
          cataloging each selection.  This can also be done with
          OYC and is the second most common way the software is used.


          If when you start OYC it does not come up with the POP
          catalog displayed, you can easily switch to use the
          POP format.  For example, in some cases when an error is
          detected the software will automaticall switch to CATALOG
          as the catalog name.  CATALOG is the default setting.
          You can switch to use the POP format, or any other format
          you create, push ALT-U to display the Utilities Menu.
          Then push the up cursor key once to highlight the bottom
          selection on the menu.  Push ENTER and a menu showing the
          names of the currently available catalogs will be shown.
          Highlight POP and push ENTER.

          The following provides descriptions of what each of the default
          lines might be used for.  You are not limited to using the fields
          as they are described here, you can enter anything in any field
          and the software will still be able to conduct correct searches
          and sorts.


          Catalog Number - This is the catalog number you use for
          determining where each CD/record is stored.  You do not need a
          separate number for each song.  All of the songs from an LP, for
          example, could have the same catalog number.
          __________________________________CATALOGING CDs/LPs/TAPES - 61


          Catalog numbers can also be used to identify the media.  For
          example, the catalog number for a CD should start with the
          letters "CD".  The catalog number for an LP should start with
          "LP" and catalog numbers for 45s can start with the letters "FF".
          Then when you conduct a search you can limit the search to a
          specific media by putting the letters for the media on the
          CATALOG NUMBER line as a part of the search criteria.

          Always use the same number of digits in each catalog number.
          This is necessary if you want to list catalog numbers in alpha-
          numeric order.  A typical catalog number might be LP00010 for LP
          #10 or CD01099 for CD #1099.

          Title - Enter the name of the song.  If you are just cataloging
          CD/LP titles, use this line for that title.

          Artist - The name of the artist who recorded the song.

          Year Released - The year the song was released (i.e. 1985).  This
          line has five characters making it long enough to enter a month
          and year, if that's what you need.  If you are going to enter a
          month and year, I recommend entering the year first and then the
          month (yy/mm).  This will allow the software to first sort dates
          into order by year and then for each year by month.  Always use
          two digits when entering the month.  In other words February
          should be enter as "02" and not as "2".

          Note - This line is provided for miscellaneous information.  This
          line is usually retitled for the CD/LP TITLE.

          Value - Enter the current value of the CD/record.  If you are
          entering more than one song from an individual record, enter the
          value for one of those songs only (usually the song that
          contributes the most to the value of the record or the biggest
          hit on the record).

          Always use the same number of digits when entering values.  If
          the values of items in your collection ranges from $1 to $1000,
          then the $1 items should have their values entered as 0001 which
          uses the same number of digits as 1000.  If you need to include
          cents some entries, such as in $1.50, but not on others, you do
          not need to type ".00".  Digits to the right of the decimal
          point, while significant in determining the value of an item, do
          not effect how a computer sorts values.

          ____________________________________CATALOGING CDs/LPs/TAPES - 62


          Writer - Enter the name(s) of the people who wrote this song.

          Producer - Enter the name(s) of the producer(s).

          Other - Like the NOTE line you can enter whatever information you
          feel is useful.  You may enter the publisher, BMI or ASCAP, or
          the name of the arranger.

          Type - Use this line to classify songs by type.

          Highest Chart - The highest position achieved if the record was
          on a chart.

          Year End Chart - If the record made the year-end-chart, enter its
          position here.

          Label - The name of the company that released the record.

          Mfgr. Catalog # - The catalog number used by the manufacturer
          (record label) to identify this record/song.

          Pressing # - This line can be used for a delta number, pressing
          number, or any other identifying marks scratched in the plastic
          or on the label.

          Time - The playing time of the record.

          Intro - The length of the instrumental introduction to the song.

          Outro - The length of an instrumental portion at the end of the
          song.

          Rotation - This line can be used by broadcasters to indication
          how often a song can be played - once an hour; once a week; or
          maybe once every 10 years.

          Last Played - Enter the date the song was last played on-the-air.

          Location - Use this line to show any special locations.  For
          example, there may be records the production staff keeps in the
          "B" studio for their use.  Or there may be personal records
          available for airplay or production use (put the initials of the
          owner here).
          _____________________ORGANIZE Your Collection APPENDIX A - 63






          APPENDIX A - PROBLEM SOLVING

          This section describes some of the errors and problems other
          users have encountered and recommends solutions.  In most cases
          the software will detect problems, diagnose them and put a
          message on the screen.


          Permission Denied - this is a DOS error message.  It means that
          you are using a disk that is write protected.  Remove the write
          protection and the problem will be solved.  This problem might
          also be caused by a directory that is full.  You can have a full
          directory even if there is space available on your disk.
          Depending on the version of DOS you have there is a limit on the
          number of files you can have in a directory.  In most cases this
          limit is 128 files.  If you try to create more than 128 files you
          may get the "Permission Denied" error message.


          Unable To Change The Length Of A Line - If you want to change the
          length of a line in your catalog format, but the prompt for the
          line lengths does not appear on the Catalog Format Set Up screen,
          then the software is telling you that at least one entry has
          already been saved.  Once an entry has been saved the length of
          the lines can not be changed.

          OYC uses what is called a fixed length random access
          data file.  This allows entries to be found very quickly, but it
          means that if you change the lengths of any of the lines the
          software will no longer be able to read the data file.  Thus, the
          software will not allow you to change the length of a line after
          an entry has been saved.

          If you need to change your catalog format after saving an entry
          you can do this by creating a new catalog format with the line
          lengths you want.  Then use the copy feature to copy the entries
          from your old format to the new format.  Once all of the entries
          have been copied (use the editor to see that they are correctly
          copied) the old catalog can be deleted.  There is a Utility Menu
          option that is used to delete catalogs.


          The Software Won't Start - if when you type OYC the software does
          not start there are several possibilities:

          1. If you get a message that says "Bad Command or Filename" then
          your computer can not find the OYC.EXE file.  Be sure you are in
          the directory that contains the OYC.EXE file.  To do this type
          DIR *.EXE and check to see that OYC.EXE is listed in the
          directory.  If it is not listed you most likely will need to use
          the DOS CD command to change to the correct directory.
          _______________________ORGANIZE Your Collection APPENDIX A - 64


          2. If nothing happens or your computer locks up when you type
          OYC, you may have fragmented or cross linked files.  Please see
          the section which discusses fragmented files.


          All Data Files Have Disappeared - I've had many people call me
          with this problem.  Yesterday they were typing entry 4000 and
          today the software says they are on entry #1.  What happened?
          Usually the cause of this problem is that the database filename
          has been changed.  All 4000 entries still exist, they are just
          stored using a different filename than the current filename.  In
          many cases the two filenames may be very similar such as PHOTO
          and PHOTOS.  Its easy to get them mixed up, so be sure you are
          using the right filename.


          The Software Can't Find A Database Filename You Know Exists - in
          addition to the filename you can also set a PATH.  This allows
          you to store data in other directories.  If you are looking for a
          database file that is stored in a different directory, you will
          need to specify the PATH to that directory as a part of the
          filename.

          I generally recommend you keep all of your database files in the
          same directory as the OYC.EXE file.  This makes it easier to keep
          track of what these files are used for and which program they go
          with.


          Fragmented Files - there is no error message that will tell you
          that your computer has fragmented files.  Fragmented files are a
          normal result of using a computer.  When a computer stores
          information on a disk it puts it into the next available sector
          on the disk.  The next available sector may not be physically
          located anywhere near the previous sectors the computer was
          using.  As you add to a data file it tends to be broken into
          small pieces that are scattered in various sectors all over the
          disk.

          The problem with fragmented files is that they slow down your
          computer because it takes more time for the heads in your disk
          drive to move from piece to piece of a file that is scattered all
          over a disk.  With serious file fragmentation the computer can
          actually lose track of pieces of a file or start to get cross
          linked files.  As a result the computer can become "confused" and
          lock-up, you might start getting strange results for searches or
          be unable to access some entries.

          If your computer was working fine yesterday and today seems to be
          giving you strange results and problems, the cause may be the
          result of fragmented files.  I've seen all kinds of problems the
          range from software locking up to files becoming inaccessible.
          To solve and prevent this problem you'll need utility software
          such as PC Tools or the Norton Utilities.  Both of these programs
          provide file de-fragmentation.
          _________________________ORGANIZE Your Collection APPENDIX A - 65


          You should defragment your hard disk on a regular basis.  I've
          found my computer can get fragmented files after just one day of
          use (one day of use for me is probably a lot for someone else).
          In most cases you should perform preventive maintenance by
          defragmenting your hard disk after every 50 to 100 hours of use.


          An Asterisks Appears When The Software Is Started - If when you
          boot this software you get a blank screen with just an asterisks,
          then the security feature is activated.  If you are unable to get
          past that screen, then you will need to use the RESET.EXE utility
          that comes with the registered version, or reinstall the software.



          I N D E X

          ASCII file, 15
          Alphabetical searches, 14, 28, 29
          Asterisks, 79
          Backing up, 5, 54
          Browsing, 13, 25
          CONFIG.SYS file, 8
          Calculator, 56
          Catalogs, Changing Names, 16
          Catalogs, Setting Name, 16
          Catalog format, Copying,44
          Catalog Format, Indexing, 18
          Catalog Format, Line Lengths, 43
          Catalog Format, Line Titles, 17, 42
          Catalog Format, Modifying, 17
          Catalog Format, Setting Up, 17
          Catalog Format, Totals, 18
          Catalog line lengths, changing, 87
          Clearing the screen, 21
          Column headings, 50
          Continuous Paper, 15
          Copy previous entry, 23
          Copy last entry, 24
          Copy a single line, 24
          Copy entries, 33
          Cross referencing, 29
          Dashed line, 50
          Data files, existing, 2
          Database, definition, 2
          dBase file, importing, 36
          Delete key, 21
          Deleted entries, finding, 31
          Deleted entries, eliminate, 41
          Directory, definition, 3
          Editing Entries, 12
          Edit menu, 25
          Edit menu, select number, 25
          Edit menu, page backward, 25
          Edit menu, page forward, 25
          Edit menu, undelete entry, 26
          Edit menu, remove memo, 26
          Edit menu, save changes, 26
          Entry number, 20
          Erase screen, 24
          Exit menu, 54
          F1 key, 25
          F2 Key, 25, 33
          F3 key, 24
          F6 key, 29
          F7 key, 24
          Filenames, 90          Find deleted entries, 31
          Floppy disk, definition, 2
          Fragmented files, 40, 54
          Global search, 31
          Graphic Images, 57
          Hard disk, definition, 2
          INSTALL.EXE, 6
          Indexing, 18, 43
          Insert key, 21
          Installation, 6
          Installation, floppy disk,7
          Installation, hard disk, 6
          LHA.EXE, 55
          Line Titles, 17
          Line Lengths, 43
          List entries, 27
          Macros, 45
          Main Screen, 10, 20
          Make new entries, saving, 23
          mb, definition, 3
          Memos, 22
          Memo, removing (erasing), 26
          Menus, Using the, 10
          Music cataloging, 59
          New Entries, Making, 11
          New Entries, Saving, 12
          New catalog format, set up, 42
          OYC.EXE, 9
          OYCOVL file, 58
          Page backward, 25
          Page forward, 25
          Page length, 50
          Permission denied error, 91
          PgDn key, 22
          Printed Reports, 15
          Quick View, 15
          RESET.EXE, 65
          Reindex, 37
          Report menu, 48
          Report menu, send to, 48
          Report menu, dashed line, 50
          Report menu, column headings, 50
          Report menu, page length, 50
          Report menu, set up format, 51
          Report format, set up, 51
          Reports, printing, 53
          Reserve space, 40
          Saving entries, 23
          Screen print feature, 33
          Screen colors, 47
          Searching, 13
          Search menu, 27
          Search menu, list entries, 27
          Search menu, alphabetically, 28
          Search menu, sequential, 28
          Search menu, global search, 31
          Search menu, set starting point, 31
          Search menu, case setting, 32
          Search menu, save changes, 32
          Search again, 33
          Security code, 46
          Sequential Searches, 14, 28
          Site licenses, 97
          Sorting, 38
          System requirements, 4
          Technical support, 4
          Total Values, 18, 33
          Undelete entry, 26
          Using this manual, 3
          Utilities, 16
          Utilities menu, 33
          Utility menu, copy feature, 33
          Utilities menu, reindex, 37
          Utilities menu, sort, 38
          Utilities menu, reserve space, 40