OS/2 Shareware BBS: InfoMgt/InfoMgt.zip/arcadia.zip/WPC.HLP

OS/2 Help File | 1993-12-06 | 149KB | 5,074 lines

ΓòÉΓòÉΓòÉ 1. About Workplace Companion ΓòÉΓòÉΓòÉ

The Arcadia Workplace Companion (WPC) is a set of productivity tools designed
specifically for the OS/2 2.0 Workplace Shell environment from the ground up.
It adheres to Common User Access (CUA) '91 guidelines and completely integrates
the various components in an object-oriented fashion.

WPC exploits all of the powerful new controls found within OS/2 2.0, including
notebooks, containers, sliders, value sets, and spin buttons. Everything
necessary to schedule the days events, keep track of appointments, and manage
business contacts is represented graphically.

WPC contains several modules that work together to accomplish your business
goals. The following modules make up the Arcadia Workplace Companion:

  Clock/Calendar
          The Clock/Calendar module is the focal point of the entire
          application. Besides a fully functional calendar and a digital/analog
          clock, many other options can be accessed from this module.
          Additionally, all of the other modules are launched from the
          Clock/Calendar.

  Appointment Book
          The Appointment Book module is used to schedule your day's events.
          Adding appointments is as easy as pointing the mouse at the time you
          wish to schedule and clicking a button.

  Telephone/Address Book
          The Telephone/Address Book module contains the names, numbers, and
          addresses of all your important business contacts.

  Contact List
          The Contact List is a subset of the Telephone/Address Book that is
          used to contain your most frequently used contacts.

  Notepad
          The Notepad module provides an easy way to store simple notes or
          entire documents, including graphic files.

  To-Do List
          The To-Do List module is used to show events that need to be
          completed. To-Do List items can be created manually or dragged
          directly from the Appointment Book.


ΓòÉΓòÉΓòÉ <hidden> Product Information Dialog ΓòÉΓòÉΓòÉ

The Product Information dialog displays copyright and version information for
Arcadia's Workplace Companion.  For more specific information on using the
product, press Ctrl+C for the help table of contents or F11 for the help index.

The Ok button closes this dialog and returns to the Workplace Companion.


ΓòÉΓòÉΓòÉ <hidden> Print Dialog ΓòÉΓòÉΓòÉ

The Print dialog lets you set options for the report you are printing. The
options in the ranges box may be disabled if they do not apply to the report
you are currently printing.

The Printer entry field contains the name of the selected printer. This field
is readonly and does not allow you to change its contents. You may select a
different printer and/or print options by pressing the Printer Setup button.

The Document entry field contain the name of the report you are printing. This
field is also readonly and does not allow you to change its contents. If you
decide you do not want to print the report shown, you should press the Cancel
button to abort the print job.

The Range group box contains choices that allow you to specify which records
from the corresponding module you wish to print. The following choices are
available:

Selected
          Selecting this option causes the current report to only include the
          records that are selected. This choice is only valid for the Phone
          Book module.

Company/Home
          These radio buttons let you specify which address you would like to
          print when you generate mailing labels.

From/To
          The From and To spin button can be used to specify a data range of
          the records you want to include in the report. The data range is
          valid for the Appointment Book and To-Do List. When you print the
          year calendar, the year spin buttons are enabled to let you select
          the years you would like to print.

You may use the Copies field to specify the number of copies of each page you
want printed. You must print at least one copy.

Use the Printer Setup to display the Print Options dialog. This dialog allows
you to select the printer for the current print job and to establish other
printing configurations.

The Ok button closes the dialog and starts the print job.

The Cancel button closes the dialog and aborts the print job.


ΓòÉΓòÉΓòÉ <hidden> Printing Options Dialog ΓòÉΓòÉΓòÉ

The Print Options dialog lets you set options for the reports you are printing.
Select from the list box the printer you want to use for printing.

Use the Job properties button to start a dialog from which you can control your
printing configuration.

The Ok button closes the dialog and accepts the changes that were made to the
printing options.

The Cancel button closes the dialog and discards the changes that were made to
the printing options.


ΓòÉΓòÉΓòÉ <hidden> Keys Help ΓòÉΓòÉΓòÉ

In addition to the standard Presentation Manager keys, there are a number of
other key combinations used by the Arcadia Workplace Companion. Some of these
accelerators are shown in the context menu and others do not have corresponding
menu commands.

Select from the following list for detailed keys help information on each
module:

o Clock/Calendar Module
o Appointment Book Module
o Planner Module
o Telephone/Address Book Module
o Contact List Module
o Notepad Module
o To-Do List Module


ΓòÉΓòÉΓòÉ 2. Clock/Calendar ΓòÉΓòÉΓòÉ

The Clock/Calendar module of the Arcadia Workplace Companion acts as a
convenient desktop calendar. It contains two different areas:

o Calendar area
o Clock area

The Calendar area contains a month calendar that may be manipulated using the
day, month, and year controls provided. It is also a convenient way of
accessing To-Do Lists for individual days of the month.

The Clock area contains the current day and local time. There is another,
called the Mode Value Set, which allows the time area to be changed to reflect
the Day/Time, Julian Date, and International Time. The Clock/Calendar context
menu provides additional options that may be set for this module.

If you are not currently using your companion, you can minimize it. When you
minimize your Companion, it is reduced to its smallest possible size on the
desktop. Although it may be reduced, your Companion continues to be functional.

Related Information:

o Minimized Window


ΓòÉΓòÉΓòÉ <hidden> Minimized Window ΓòÉΓòÉΓòÉ

This window appears when you minimize Workplace Companion by using the minimize
button in the top-right corner of the Clock/Calendar. This reduces the
Companion to a small window at the bottom-left corner of the desktop.

The minimized window shows the current date and time. The time is displayed in
either digital or analog format, depending on your time preferences set in the
Preferences Notebook.

If you want to change the location of the minimized Companion, you can drag it
to another location on the desktop. Then, the next time you minimize it, the
window conveniently returns to the location where you moved it.

When you want to use your Companion again, just double-click anywhere on the
minimized Companion to return it to its full size.


ΓòÉΓòÉΓòÉ <hidden> Clock Operation ΓòÉΓòÉΓòÉ

The Mode Value Set, located at the bottom of the Clock area, provides choices
that allow the display of the Clock/Calendar to be manipulated. There are three
different modes:

 Day/Time
          Causes the Day/Time view to be displayed in the Clock area.

 Julian Date/Holidays
          Causes the Julian Date view to be displayed in the Clock area.

 International Time
          Causes the International Time view to be displayed in the Clock area.


ΓòÉΓòÉΓòÉ <hidden> Day/Time ΓòÉΓòÉΓòÉ

Selecting the Day/Time value set item causes the time area to display the Day
of the Week and the time of day for the local city. This is the default display
of the Clock/Calendar.

The Display area of the Clock may be changed between analog and digital. The
Clock always displays according to the options set in the Time Format page of
the Preferences Notebook.

Note:  This area always displays the current day regardless of what day is
selected in the calendar.


ΓòÉΓòÉΓòÉ <hidden> Julian/Weeks ΓòÉΓòÉΓòÉ

Selecting the Julian/Weeks value set item causes the time area to display the
following information:

Gregorian
          The Gregorian Date for the day that is selected in the Calendar.

Julian
          The Julian Date for the day that is selected in the Calendar. It is
          displayed as (current day/days left in year).

Week
          The week of the year for the week that is selected in the calendar.
          It is displayed as (current week / weeks left in year).

The information that is displayed in the above fields is dependent on what day
is selected in the calendar section of the window. When a different day button
is selected, the information is changed to reflect the new day.

Holidays appear in this area. If the day that is selected in the calendar area
is a holiday, the Holiday name is displayed under the Week field. The name is
always shown in red.


ΓòÉΓòÉΓòÉ <hidden> International Time ΓòÉΓòÉΓòÉ

Selecting the International Time value set item allows the time in different
parts of the world to be displayed. The City spin button contains the
International City for which the time is to be displayed. When a different city
is selected, the information in the window is changed to match the selected
city.

The following information is displayed for each city:

Time
               This is the time for the city that is selected. A three letter
               day code follows the time. TOD stands for the current day. PRE
               means that the time displayed if for the previous day. FOL means
               that the time displayed is for the following day.

GMT Offset
               This field contains the Greenwich Mean Time (GMT) Offset for the
               city that is selected.

Local
               This is the local time. The contents of this field are not
               affected by the city that is selected in the City spin button.

Note:  We tried to place most of the major cities within our international city
list. If you cannot find the city you are looking for, you may have to choose a
city that is close to the desired city that has the same GMT offset. For
example, if you wanted to know the time in Venice, Italy you would need to look
at Rome, Italy; the nearest major city.


ΓòÉΓòÉΓòÉ <hidden> Calendar Operation ΓòÉΓòÉΓòÉ

The Calendar has three different manipulation techniques:

               The day emphasis may be changed by clicking on the day of the
               month directly on the Calendar. Only the days of the current
               month may be selected. The last days of the previous month and
               the first days of the next month are shown in white and may not
               be selected.

               The month may be changed by clicking on the buttons in the Month
               Bar, located on the top line of the Calendar area. Selecting the
               right arrow moves the Calendar forward one month. Selecting the
               left arrow moves the Calendar backward one month.

               The year may be changed by clicking on the buttons in the Year
               Bar, located on the bottom line of the Calendar area. Selecting
               the right arrow moves the Calendar forward one year. Selecting
               the left arrow moves the Calendar back one year.

The Year Button allows the full Year Calendar window to be displayed. When you
display the full-year calendar, you can still use the month and year controls
to display past and future months and years in the Calendar without affecting
the full-year calendar.

If you change the years, the changes do not affect the full-year calendar
unless you enable the Year Calendar date tracking option on the Date Format
page of the Preferences Notebook.

The Today Button restores the highlighted day on the Calendar to reflect the
current date. This button works no matter what day, month, or year is selected
in the Calendar area.

The Day Buttons may also be used to access the daily To-Do List. To bring up
the To-Do List, double-click on any day in the Calendar. You may only bring up
the To-Do List for the current month. You cannot access days from the previous
or the next month without turning to that month.

Note:  Besides mouse operations, there are menu choices and accelerator keys
that can be used to manipulate the Calendar and display the daily To-Do List.
Refer to Keys Help for more information.


ΓòÉΓòÉΓòÉ <hidden> Year Calendar ΓòÉΓòÉΓòÉ

The year calendar is displayed when the Year Button in the Clock/Calendar
window is pressed. The 19XX Calendar window shows the full-year calendar for
the selected year in the Calendar.

When you display the full-year calendar, holidays are shown in red. To view the
holiday name, do the following:

 1. Move the mouse pointer over the desired holiday
 2. Click and hold the right mouse button
 3. Release the mouse button when you are done view the holiday name

If you change the years in the calendar, the changes do not affect the
full-year calendar unless you enable the Year Calendar date tracking option on
the Date Format page of the Preferences Notebook.

You may close the window by double-clicking on the system menu icon or by using
the Close menu choice in the system menu.


ΓòÉΓòÉΓòÉ <hidden> Local City ΓòÉΓòÉΓòÉ

The Local City spin button is used to set the local city for the clock area.
This city is then used to calculate times for all of the international cities
that are displayed using the International Time choice of the Clock area of the
Clock/Calendar area.

The Ok button closes the dialog and accept the changes that were made to the
Local City settings.

The Cancel button closes the dialog and discards the changes that were made to
the Local City settings.


ΓòÉΓòÉΓòÉ <hidden> Alarm ΓòÉΓòÉΓòÉ

You may set up to ten (10) different alarms. Use the arrow on the Alarm spin
button to select an alarm. The On and Off radio buttons are used to toggle the
alarm on and off.

For a detailed explanation of the alarm settings, select from the following
list:

o Message
o Day
o Time
o Alarm only
o Recurring Alarm

There is a built-in snooze function for the alarm. When an alarm goes off, the
alarm message appears in a dialog. The Snooze button closes the message box,
but does not turn the alarm off. It will sound again in five (5) minutes. There
is no limit to the number of times you can snooze.

The Set button closes the dialog and activates any alarms that were turned On
in the alarm dialog.

The Cancel button closes the dialog and discards any changes that were made to
the alarm settings.


ΓòÉΓòÉΓòÉ <hidden> Alarm (Message) ΓòÉΓòÉΓòÉ

The string entered in the Message entry field is displayed in the message box
that appears when the alarm goes off. The maximum length of the string is 64
characters. The message is wrapped to fit in the size of the message window.


ΓòÉΓòÉΓòÉ <hidden> Alarm (Day) ΓòÉΓòÉΓòÉ

Set the Day spin button to the day of the week you wish the alarm to go off on.
You may set the alarm to any of the seven days of the week or to go off every
day.

Note:  The Recurring Alarm option has no affect if Every Day is selected in the
Day spin button.


ΓòÉΓòÉΓòÉ <hidden> Alarm (Time) ΓòÉΓòÉΓòÉ

Set the Time spin buttons to the time of day you wish the alarm to go off. The
first and second spin buttons should be set to the hour and minute setting for
the alarm. The third spin button should be set to AM or PM.

Note:  If the time format is set to a 24-hour clock, the AM/PM spin button is
disabled and the hour setting runs from 0-23.


ΓòÉΓòÉΓòÉ <hidden> Alarm (No Pop-up) ΓòÉΓòÉΓòÉ

Selecting this option disables the alarm pop-up function. When the alarm goes
off, only the chime sounds. The message dialog does not appear.


ΓòÉΓòÉΓòÉ <hidden> Alarm (Recurring) ΓòÉΓòÉΓòÉ

Selecting this option causes the alarm to sound whenever the Day and Time
conditions are met. If this option is not set, the alarm only sounds the first
time and then turn itself off.

Note:  This option has no affect if Every Day is selected in the Day spin
button.


ΓòÉΓòÉΓòÉ <hidden> Alarm Box ΓòÉΓòÉΓòÉ

This message box appears when an alarm that was set with the Arcadia
Clock/Calendar goes off. There are a maximum of ten (10) alarms that may be
set.

The Ok button stops the alarm from sounding and closes the message box. If the
alarm is set as recurring, the alarm is still on and goes off when the alarm
settings are met again. If it is not a recurring alarm, the alarm is turned
off.

The Snooze button closes the message box, but does not turn the alarm off. It
sounds again in five (5) minutes. There is no limit to the number of times you
can snooze.


ΓòÉΓòÉΓòÉ <hidden> Daylight Savings Dialog ΓòÉΓòÉΓòÉ

Select the Daylight Savings Time check box to turn daylight savings time (DST)
on. This field should be checked when DST is in affect so that the times for
all of the international cities are adjusted accordingly.

The Available Cities and the Supported Cities list boxes work together to
determine which cities support daylight savings time. Only cities that support
DST should appear in the Supported Cities list box. Cities can be moved back
and forth by using the  Add   and  Remove   keys.

The Ok button closes the dialog and accepts the changes that were made to the
Daylight Savings Time settings.

The Cancel button closes the dialog and discards the changes that were made to
the Daylight Savings Time settings.


ΓòÉΓòÉΓòÉ <hidden> City List Dialog ΓòÉΓòÉΓòÉ

You may use the City List combo box to select a city for editing by selecting a
choice from the list. When a city is selected, the contents of the fields below
change to reflect the city's current settings. If you change the settings, be
sure to push the Change button to save the changes.

To create a new City, do the following:

o Type a new name in the City combo box
o Enter the appropriate values in the fields below
o Push the Add button to add the city to the list

Note:  The maximum number of cities allowed is five hundred (500).

To delete a city, do the following:

o Select the desired item in the Holiday combo box
o Push the Delete button

The Retrieve Int'l City button displays a dialog that allows you to retrieve
any of the default cities that were shipped with the Companion.

City Settings:

For a detailed explanation of the city settings, select from the following
list:

o Country
o GMT Offset

The Ok button closes the dialog and accepts the changes that were made to the
city settings.

The Cancel button closes the dialog and discards the changes that were made to
the city settings.


ΓòÉΓòÉΓòÉ <hidden> City List (Country) ΓòÉΓòÉΓòÉ

The Country entry field is used to set the country for the selected city. The
country is placed after the city in the International Time spin button in the
Clock area. If the city is in a country that has provinces or states, you may
use this field to set this value, i.e. Los Angeles, CA or Calgary, ALB.


ΓòÉΓòÉΓòÉ <hidden> City List (GMT Offset) ΓòÉΓòÉΓòÉ

The GMT Offset spin button is used to set the GMT offset for the selected city.
This value is used to calculate the time for international cities. If an
invalid number is typed in this spin button, the last valid value that was
shown by using the arrow keys replaces the invalid value when the city is
updated or added.


ΓòÉΓòÉΓòÉ <hidden> Int'l City Retrieval Dialog ΓòÉΓòÉΓòÉ

You may use the Int'l City list box to select a city to be placed in the City
List. When a city is selected the contents of the fields below change to
reflect the city's current settings.

The Country entry field shows the country for the selected city. The country is
placed after the city in the international time spin button in the clock area.
This field is readonly.

The GMT Offset entry field shows the GMT offset for the selected city. This
value is used to calculate the time for an international city. This field is
readonly.

The Add button closes the dialog and add the city to the City list in the
International City List dialog.

The Cancel button closes the dialog and return to the City List dialog without
saving any changes.


ΓòÉΓòÉΓòÉ <hidden> Holiday Dialog ΓòÉΓòÉΓòÉ

You may use the Holiday combo box to select a holiday to edit by selecting a
choice from the list. When a holiday is selected the contents of the fields
below change to reflect the holiday's current settings. If you change the
settings, be sure to push the Change button to save the changes.

To create a new holiday, do the following:

o Type a new name in the Holiday combo box
o Enter the appropriate values in the fields below
o Push the Add button to add the holiday to the list

Note:  The maximum number of holidays allowed is fifty (50).

To delete a holiday, do the following:

o Select the desired holiday it in the combo box
o Push the Delete button.

Holiday Settings:

For a detailed explanation of the holiday settings, select from the following
list:

o Month
o Date
o Day

The Ok button closes the dialog and accepts the changes that were made to the
holiday settings.

The Cancel button closes the dialog and discards the changes that were made to
the holiday settings.

Note:  If a holiday falls on a weekend, you need to change the holiday to the
actual date observed by you or your company.


ΓòÉΓòÉΓòÉ <hidden> Holdiay (Month) ΓòÉΓòÉΓòÉ

The Month combo box is used to set the month for the selected holiday. The
values entered in the Date/Day group box apply to the month that is selected in
this combo box.


ΓòÉΓòÉΓòÉ <hidden> Holdiay (Date) ΓòÉΓòÉΓòÉ

Some holidays fall on the same date every year. For example, Christmas always
falls on the 25th of December.

To set the actual date, select the Date radio button. Then set the appropriate
date (1-31) in the corresponding spin button.


ΓòÉΓòÉΓòÉ <hidden> Holdiay (Day) ΓòÉΓòÉΓòÉ

Some holidays do not fall on the same day every month. For example,
Thanksgiving falls on the 4th Thursday of November.

To set a week/day combination, select the Day radio button. Then set the week
(1-4) in the Week spin button and the day (Monday-Sunday) in the Day spin
button.


ΓòÉΓòÉΓòÉ <hidden> Product Information Dialog ΓòÉΓòÉΓòÉ

The Product Information dialog displays copyright and version information for
Arcadia's Workplace Companion. For more specific information on using the
product, press Ctrl+C for the help table of contents or F11 for the help index.

The Ok button closes this dialog and returns to the active window.


ΓòÉΓòÉΓòÉ <hidden> Clock/Calendar Keys Help ΓòÉΓòÉΓòÉ

In addition to the standard Presentation Manager keys, there are a number of
keys used by the Clock/Calendar that do not have corresponding menu commands.

The cursor movement (arrow) keys are used to navigate through the current month
on the calendar. The right and left arrow keys move the selected day highlight
forward or backward one day. The up and down arrow keys move the selected day
highlight forward or backward one week.

Calendar Manipulation

Ctrl+Left
               Moves the calendar forward one month.

Ctrl+Right
               Moves the calendar backward one month.

Ctrl+Up
               Moves the calendar forward one year.

Ctrl+Down
               Moves the calendar backward one year.

Ctrl+T
               Moves the calendar so that the current day is highlighted.

Mode Value Set

Ctrl+1
               Causes the Current Day to be displayed in the clock area.

Ctrl+2
               Causes the Julian Date to be displayed in the clock area.

Ctrl+3
               Causes the International Time to be displayed in the clock area.

Launching Other Windows

Ctrl+A
               Displays the Appointment Book module.

Ctrl+P
               Displays the Telephone/Address Book module.

Ctrl+C
               Displays the Contact List module.

Ctrl+N
               Displays the Notepad module.

Ctrl+L
               Launches the application specified in the General page of the
               Preferences Notebook.

Ctrl+D
               Displays the To-Do List module with the filter set to the day
               that is selected in the calendar area.

Ctrl+Y
               Displays the Year Calendar window for the year that is shown in
               the year button of the Clock/Calendar.

In addition to the above keys, there are a number of keys that are accelerators
for the menu commands. Pressing the accelerator key for a command is the same
as choosing it from the menu. The accelerator key for a menu command (if one
exists), is shown to the right of its name in the menu.


ΓòÉΓòÉΓòÉ 3. Appointment Book ΓòÉΓòÉΓòÉ

The Appointment Book of the Workplace Companion is a an excellent way to
schedule your day's events. Appointments may have notes and alarms attached to
them. You can even launch applications at specified times. Additionally,
appointments can easily be shown in the To-Do List to make them stand out.

The current day is always outlined with a red box. Holidays are displayed in
red above the day's list box. Only the time slots with appointments scheduled
are shown in the normal display for a given day. The default time slot is 30
minutes. This may be modified using the Schedule page of the Preferences
Notebook.

Related Information:

o Appoinment Book Views
o Maneuvering through the Appointment Book
o Adding/Deleting Appointments
o Setting Durations
o Adding Notes
o Setting Alarms
o Launching Applications
o Setting Recurring Appointments
o Linking with the To-Do List
o Using the Planner


ΓòÉΓòÉΓòÉ <hidden> Appointment Book Views ΓòÉΓòÉΓòÉ

The Appointment Book may be displayed in four different views. You may change
between these views using the choices in the Views submenu. There are four
possible choices:

Daily
               One day per page (Two days visible)

Work Week
               One work week shown on two pages (Saturday and Sunday are
               reduced in size)

Regular Week
               One week shown on two pages (All days are displayed the same
               size, including weekends)

Bi-weekly
               One week per page (Two weeks visible)


ΓòÉΓòÉΓòÉ <hidden> Maneuvering through the Appointment Book ΓòÉΓòÉΓòÉ

The pages of the Appointment Book may be turned using the Day and Week buttons
at the bottom of the window.

 Day Buttons
               The day buttons flip the book one day in the direction that you
               press. These buttons are only available when the Appointment
               Book is displayed in the Day view.

 Week Buttons
               The week buttons flip the book one week in the direction that
               you press, regardless of the current view of the Appointment
               Book.

The View/Today menu choice can be used to return you to the current date. This
choice works no matter where you are in the Appointment Book.


ΓòÉΓòÉΓòÉ <hidden> Adding/Deleting Appointments ΓòÉΓòÉΓòÉ

You may add, modify, and delete appointments in the Appointment Book. Once you
have chosen the day and time, you can type the text of the appointment in the
MLE that appears. All of the options that can be set for an appointment are
available from the context menu.

Adding Appointments

The first step in creating an appointment is determining the date and time. You
can use the day and week buttons at the bottom of the window to flip the pages
of the appointment book. You may also use the View/Today context menu choice to
instantly flip to the current date.

Only the time slots that have appointments scheduled initially appear in the
Appointment List. With the mouse, chord (pressing both the right and left mouse
buttons) anywhere in the open area of the list to show all time slots. Use the
scroll bars to find the desired time.

Double-click on any open time slot to add an appointment. The list changes into
an MLE which allows you to enter the text for the appointment. The time and
date that you have selected appear above the MLE. The text limit is 128
characters.

Next, bring up the Appointment context menu. Select the Save menu choice to
save the new appointment. Selecting the Cancel menu choice discards the new
appointment.

Deleting Appointments

To delete an appointment:

o Use the mouse to select the appointment
o Bring up the context menu
o Select the Delete menu choice

You may also delete an appointment by dragging it to the Shredder on the
desktop. An appointment must be selected before it can be deleted.

Note:  In both cases, you are prompted to confirm the deletion of an
appointment.

Modifying Appointments

Modifying an appointment is similar to adding one. Once you have located the
appointment you wish to modify, simply double-click on it. This brings up the
MLE that contains the text for the appointment. At this point you may modify
the text or change any of the options that are available through the context
menu.

After you have made the necessary changes, you must still select the Save menu
choice on the context menu to save them. Selecting Cancel of pressing the
Escape key discards your modifications.

Related Information:

o Setting Durations
o Adding Notes
o Setting Alarms
o Launching Applications
o Setting Recurring Appointments
o Linking with the To-Do List


ΓòÉΓòÉΓòÉ <hidden> Linking with To-Do List ΓòÉΓòÉΓòÉ

Any appointment that you create can also be placed in the To-Do List. When you
create a new appointment or modify an existing one, you can use the context
menu to add it to the To-Do List.

To add an appointment to the To-Do List:

o Edit an appointment
o Bring up the context menu
o Select the To-Do List menu choice

Note:  A check mark appears next to the To-Do List menu choice to show that the
appointment is in the To-Do List.

Repeat the same procedure to remove the appointment from the To-Do List.
Selecting the To-Do List menu choice for the second time also removes the check
mark that was placed next to this choice.

Related Information:

o To-Do List


ΓòÉΓòÉΓòÉ 4. Planner (Appointment Book) ΓòÉΓòÉΓòÉ

The Planner resembles a grid so you can easily track the dates and times of
your appointments.

The title bar in the Planner shows the month and year that was shown in the
Appointment Book. The days of the month are denoted by the first letter in
their names (M for Monday, for example) and appear at the top of the Planner.
The letters M in Monday through S in Saturday are in black letters, while the S
in Sunday is in red. A red line separates Saturday from Sunday so you can
easily distinguish weeks. A red box at the top of the Planner surrounds the
current day.

The times appear along the left side. The Planner can show 24-hour time slots
or only workday times.

Related Information:

o Maneuvering through the Planner
o Color Schemes
o Viewing Appointments
o Adding, Modifying, & Deleting Appointments
o Planner Context Menu


ΓòÉΓòÉΓòÉ <hidden> Maneuvering through the Planner ΓòÉΓòÉΓòÉ

You can use your mouse or the arrow keys to move through the planner. Several
different techniques for maneuvering through the Planner are listed below:

o Holding down the CTRL key and pressing the right arrow key displays the next
  month.
o Holding down the CTRL key and pressing the left arrow key displays the
  previous month.
o Holding down the CTRL key and pressing the up arrow key displays the next
  year.
o Holding down the CTRL key and pressing the down arrow key displays the
  previous year.

You may also use the commands in the View menu to view a specific month, the
next or previous month, the next or previous year, or the current month.


ΓòÉΓòÉΓòÉ <hidden> Color Schemes ΓòÉΓòÉΓòÉ

The Planner uses the same colors as the Appointment Book to show alarms, To-Do
List links, and program launches that are associated with appointments.
However, the Planner can show multiple colors for the same appointment.

For example, if an appointment has an alarm and a To-Do List associated with
it, that appointment is shown in red and blue. Similarly, if an appointment has
an alarm, To-Do List, and a program launch associated with it, the colors red,
blue, and green all appear in the scheduled date and time.

For even greater convenience, appointments that have conflicting times are
shown in black. For example, if you schedule one appointment for 7:00 PM to
10:00 PM and another appointment for 9:00 PM to 11:00 PM, a black square
appears in the 9:00 PM and 10:00 PM time slots to show this conflict.

If an appointment with an alarm, To-Do List, and/or program launch shares the
same grid location as an appointment that does not have any of these associated
items, the appropriate color still appears. For example, assume you schedule a
30-minute appointment for 10:00 AM and another one, with an alarm, at 10:30 AM.
On the Planner, the 10:00 AM time slot is red to show there is an appointment
with an alarm scheduled for that time slot--even though there is another
appointment preceding it with no alarm scheduled.

Note:  For your reference, a legend at the bottom of the Planner explains the
items associated with each color.


ΓòÉΓòÉΓòÉ <hidden> Viewing Appointments ΓòÉΓòÉΓòÉ

The Planner makes it easy to view appointments. To view the appointment
scheduled for a particular time slot, do the following:

 1. Move the pointer to the desired time slot
 2. Hold down the left mouse button

The appointment text and its scheduled time appear on the screen. If you have
more than one appointment scheduled for that time slot, the appointment text
for all scheduled appointments appears, along with their scheduled times.

To remove the text, release the mouse button. If you would like to edit the
appointment, drag the pointer to the appointment text. If more than one
appointment is scheduled for that time slot, drag the pointer to the desired
appointment.

Related Information:

o Working with Appointments


ΓòÉΓòÉΓòÉ <hidden> Working with Appointments ΓòÉΓòÉΓòÉ

You may use the Planner to access the appointments stored in your Appointment
Book. The following sections cover adding, modifying, and deleting appointments
using the Planner.

Adding New Appointments

The Planner provides a context menu that lets you add new appointments. Any
appointments added in the Planner are also reflected in the Appointment Book.
To add a new appointment, do the following:

 1. Right-click anywhere on the Planner to bring up the context menu
 2. Select the New menu choice
 3. Enter the appropriate information in the dialog

Modifying Existing Appointments

To modify an existing appointment, do the following:

 1. Move the pointer over the appointment you wish to modify
 2. Click and hold the left mouse button
 3. Drag the pointer to the desired appointment
 4. Release the mouse button

The Edit Appointment dialog is displayed with the appointment's information
displayed. You may make any modifications to the appointment in this dialog.
Press the Ok button to save your changes.

Deleting Appointments

If you no longer need an appointment, you can delete it from the Planner. Your
Planner allows you to delete individual or multiple appointments. Appointments
you delete from the Planner are automatically deleted from the Appointment
Book.

To delete an appointment, do the following:

 1. Select the time slot that has the appointment(s) you wish to delete
 2. Right-click to bring up the context menu
 3. Select the Delete choice

The Delete Appointment dialog appears. You may use this dialog to choose which
appointments to delete.

Note:  You can also delete an appointment by dragging it to the Shredder on
your desktop.


ΓòÉΓòÉΓòÉ <hidden> Duration (Appointment Book) ΓòÉΓòÉΓòÉ

All appointments need to have a duration set for them. To set a duration for an
appointment:

o Create an appointment or edit an existing one
o Bring up the context menu
o Select the Duration menu choice
o Set the duration in the Appointment - Duration dialog

The slider in the Appointment - Duration dialog can be used to set the
duration. The starting time, shown at the left of the slider, is the time that
was selected from the list of time slots. The ending time, shown at the right
of the slider, is the latest possible ending time. This is either the end of
the day or the start of another appointment.

As you move the slider, the Duration field is constantly updated with the
length of the appointment. The Until field is constantly updated with the
current ending point of the appointment.

Note:  The duration affects the time slots that are available for creating
other appointments. For example, if you set a duration of 1 hour and 30 minutes
for an appointment that starts at 10:00am, 10:30am and 11:00am are not
available for any other appointments.

The Ok button closes the dialog and accepts the changes that were made to the
appointment's duration.

The Cancel button closes the dialog and discards the changes that were made to
the appointment's duration.


ΓòÉΓòÉΓòÉ <hidden> Notes (Appointment Book) ΓòÉΓòÉΓòÉ

All appointments may have notes attached to them. To enter notes for an
appointment:

o Create an appointment or edit an existing one
o Bring up the context menu
o Select the Notes menu choice
o Enter the notes in the Appointment - Notes dialog

The MLE in the Appointment - Notes dialog can be used to enter notes for an
appointment. The text limit for the MLE is 512 characters.

The Ok button closes the dialog and accepts the changes that were made to the
appointment's notes.

The Cancel button closes the dialog and discards the changes that were made to
the appointment's notes.


ΓòÉΓòÉΓòÉ <hidden> Alarms (Appointment Book) ΓòÉΓòÉΓòÉ

Any appointment can have an alarm attached to alert you of an impending
appointment. To set an alarm:

o Create an appointment or edit an existing one
o Bring up the context menu
o Select the Events/Alarm menu choice
o Set the lead time for the alarm in the Appointment - Alarm dialog

The slider in the Appointment - Alarm dialog can be used to set the lead time
for the appointment. As you move the slider arm, the Lead Time entry field is
constantly updated with the lead time for the appointment. The lead time may be
set anywhere from 0 to 2 hours, in 5 minute increments.

Note:  When an alarm is set, a check mark appears next to the Alarm menu
choice. To turn the alarm off, select the Events/Alarm menu choice again. The
check mark is removed when the alarm has been turned off.

The Ok button closes the dialog and sets the appointment's alarm.

The Cancel button closes the dialog but does not affect the state of the
appointment's alarm.


ΓòÉΓòÉΓòÉ <hidden> Launch (Appointment Book) ΓòÉΓòÉΓòÉ

You may use appointments to launch applications at specified times. This can be
useful for running applications that need to be run on a regular basis, such as
backing up files or initiating a monthly sales report. To set an application to
launch:

o Create an appointment or edit an existing one
o Bring up the context menu
o Select the Events/Launch menu choice
o Set the application and parameters in the Appointment - Launch dialog

Type the full path and name of the application you wish to run in the Run entry
field. You may also use the Find button to retrieve a file name from any drive
on your computer.

Use the Parameters field to specify any parameters that the specified
application needs when it starts. Not all program objects need parameters when
they are opened. The documentation for the program should tell you if the
program object needs any parameters and how to use them.

The Ok button closes the dialog and accepts the changes that were made to the
application launched by the appointment.

The Cancel button closes the dialog and discards the changes that were made to
the application launched by the appointment.


ΓòÉΓòÉΓòÉ <hidden> Recurring (Appointment Book) ΓòÉΓòÉΓòÉ

Recurring appointments are used to schedule events that take place on a regular
basis. To create a recurring appointment:

o Create an appointment or edit an existing one
o Bring up the context menu
o Select the Recurring menu choice
o Set the values in the Recurring Appointments dialog

The Recurring Appointments dialog is used to create a recurring appointment.
The date of the first appointment in the recurring group is used for the
Starting on date. This field is readonly and cannot be modified.

The Occurs group box is used to set how often to schedule the recurring
appointment. There are a variety of ways you can repeat an appointment. There
are five different recurring increments that may be used:

o Day(s)
o Week(s)
o Month(s) [Days]
o Month(s) [Date]
o Year(s)

The Duration group box is used to set the ending date of a group of recurring
appointments. You may use the Until spin button to set a specific ending date.
The For spin button may be used to add the specified number of days, weeks,
months or years to the start date to determine the ending date.

The options given in the Occurs and Duration group boxes allow you to set any
possible time increment for recurring appointments. The following table gives
some examples:

ΓöîΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓö¼ΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÉ
ΓöéRepeat Appt. ΓöéOccurs/Duration         Γöé
Γö£ΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓö╝ΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöñ
ΓöéEvery day forΓöéEvery: 1                Γöé
Γöé2 weeks      ΓöéDay(s)                  Γöé
Γöé             ΓöéFor: 2, Week(s)         Γöé
Γö£ΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓö╝ΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöñ
ΓöéEvery Friday ΓöéEvery: 1                Γöé
Γöéfor 3 months ΓöéWeek(s): Friday         Γöé
Γöé             ΓöéFor: 3, Month(s)        Γöé
Γö£ΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓö╝ΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöñ
ΓöéEvery First  ΓöéEvery: 1                Γöé
ΓöéMonday of theΓöéMonth(s) [Days]: Monday Γöé
Γöémonth for 1  ΓöéFor: 1, Year(s)         Γöé
Γöéyear         Γöé                        Γöé
Γö£ΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓö╝ΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöñ
ΓöéEvery 15th ofΓöéEvery: 1                Γöé
Γöéthe month    ΓöéMonth(s) [Date]: 15th   Γöé
Γöéuntil 1994   ΓöéUntil: 01/01/94         Γöé
Γö£ΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓö╝ΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöñ
ΓöéEvery year   ΓöéEvery: 1                Γöé
Γöéuntil June   ΓöéYear(s)                 Γöé
Γöé20, 1995     ΓöéUntil: 06/30/95         Γöé
ΓööΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓö┤ΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÿ

The Ok button closes the dialog and creates all of the recurring appointments
specified.

The Cancel button closes the dialog but does not create any recurring
appointments.


ΓòÉΓòÉΓòÉ <hidden> New/Edit Appointment Dialog ΓòÉΓòÉΓòÉ

The New/Edit Appointment dialog is used to create or edit an appointment
directly.

Appointment Settings

For a detailed explanation of the appointment settings, select from the
following list:

o Date/Time
o Title
o Duration
o Options
o Notes

The Ok button closes the dialog and accepts the changes that were made to the
appointment's settings.

The Cancel button closes the dialog and discards the changes that were made to
the appointment's settings.


ΓòÉΓòÉΓòÉ <hidden> New/Edit Appointment Dialog (Date/Time) ΓòÉΓòÉΓòÉ

The Date spin buttons should be set to the date you wish to schedule an
appointment on.

The Time spin buttons should be set to the time you wish to schedule an
appointment for. You may use the AM and PM radio buttons to further specify the
time.

Note:  If the AM and PM buttons are grayed out, it means that the 24-hour time
format is specified on the Time page of the Preferences Notebook


ΓòÉΓòÉΓòÉ <hidden> New/Edit Appointment Dialog (Title) ΓòÉΓòÉΓòÉ

The Title should contain the appointment text that you want displayed in the
corresponding day and time in the Appointment Book. You can type up to 128
characters.


ΓòÉΓòÉΓòÉ <hidden> New/Edit Appointment Dialog (Duration) ΓòÉΓòÉΓòÉ

The Duration group box contains a slider that lets you specify the length of
the appointment. The Duration and Until fields are updated as the slider is
moved to show the duration and ending time for the appointment.


ΓòÉΓòÉΓòÉ <hidden> New/Edit Appointment Dialog (Options) ΓòÉΓòÉΓòÉ

The Options group box contains several choices that allow you to set various
options for the appointments. The choices are listed below:

Alarm
          Pushing this button causes the Appointment - Alarm dialog to appear.
          You may use this dialog to set an alarm for the appointment.

Launch
          Pushing this button causes the Appointment - Launch dialog to appear.
          You may use this dialog to set an application to launch for the
          appointment.

Recurring
          Pushing this button causes the Recurring Appointments dialog to
          appear. You may use this dialog to set an appointment that occurs on
          a regular basis.

To-Do
          Selecting this check box causes the appointment to appear in the To
          Do List.


ΓòÉΓòÉΓòÉ <hidden> New/Edit Appointment Dialog (Notes) ΓòÉΓòÉΓòÉ

The Notes field allows you to type any miscellaneous notes about the
appointment. You can type up to 512 characters.


ΓòÉΓòÉΓòÉ <hidden> Delete Appointment Dialog ΓòÉΓòÉΓòÉ

The Delete Appointment dialog appears when you select the Delete choice in the
Planner context menu. All of the appointments for the highlighted hour appear
in the list box.

To delete an appointment, do the following:

 1. Select the appointment(s) you wish to delete
 2. Press the Delete button

To delete multiple appointments, hold down the CTRL key and select each entry.
To delete multiple adjacent appointments, hold down the  SHIFT key and select
the entries.

Note:  You can also delete an appointment by dragging it to the Shredder on the
desktop.


ΓòÉΓòÉΓòÉ <hidden> Appointment Book Keys Help ΓòÉΓòÉΓòÉ

In addition to the standard Presentation Manager keys, there are a number of
other key combination used by the Appointment Book. Some of these accelerators
are shown in the context menu and others do not have corresponding menu
commands.

Appointment Book Manipulation

Ctrl+Left
               Moves the Appointment Book forward one day (Only valid in Daily
               view).

Ctrl+Right
               Moves the Appointment Book backward one day (Only valid in Daily
               view).

Ctrl+Up
               Moves the Appointment Book forward one week.

Ctrl+Down
               Moves the Appointment Book backward one week.

Ctrl+T
               Moves the Appointment Book so that the current day is shown.

Changing Views

Ctrl+D
               Displays the Daily view.

Ctrl+W
               Displays the Work week view.

Ctrl+R
               Displays the Regular week view.

Ctrl+B
               Displays the Bi-weekly view.

Additional Functions

Ctrl+Del
               Deletes the item selected in the Appointment Book. This function
               only works when an item is selected.

Ctrl+N
               Allows you to create a new appointment. When you use this
               accelerator, the New Appointment dialog is displayed.

Ctrl+E
               Allows you to edit the item selected in the Appointment Book.
               This function only works when an item is selected.

Ctrl+P
               Displays the Planner window.


ΓòÉΓòÉΓòÉ <hidden> Planner Book Keys Help ΓòÉΓòÉΓòÉ

In addition to the standard Presentation Manager keys, there are a number of
other key combination used by the Planner. Some of these accelerators are shown
in the context menu and others do not have corresponding menu commands.

The cursor movement (arrow) keys are used to navigate through the hours of the
day. The up and down arrow keys move the selected highlight forward or backward
one hour. The right and left arrow keys move the selected highlight forward or
backward one day.

Planner Manipulation

Ctrl+Left
               Moves the Planner forward one month.

Ctrl+Right
               Moves the Planner backward one month.

Ctrl+Up
               Moves the Planner forward one year.

Ctrl+Down
               Moves the Planner backward one year.

Ctrl+T
               Moves the Planner so that the current month is shown.

Changing Views

Ctrl+W
               Displays the Work day view.

Ctrl+F
               Displays the Full day view.

Additional Functions

Ctrl+N
               Allows you to create a new appointment. When you use this
               accelerator, the New Appointment dialog is displayed.

Ctrl+Del
               Deletes the item(s) selected in the Planner. When you use this
               accelerator, the Delete Appointments dialog is displayed. This
               function only works when an item is selected.


ΓòÉΓòÉΓòÉ 5. Telephone/Address Book ΓòÉΓòÉΓòÉ

The Telephone Address Book of the Workplace Companion is a convenient way to
store the names, numbers, and addresses of all your important contacts. There
are even fields that can be customized to contain whatever information you
require.

All of the information is stored in the form of a notebook. The Personal
Information notebook contains five different pages, each containing different
information about the selected entry.

To Add a new entry to the Telephone/Address Book, do the following:

o Bring up the context menu (default: right-click)
o Select the New menu command
o Enter the entry's information
o Save the information by pushing the Ok button.

To Delete someone from the Telephone/Address Book, you must first use the mouse
to select the entry(s) you wish to delete. Then, bring up the context menu and
choose the Delete choice. You may also drag the selected group to the Shredder
on the desktop.

The Tabs along the right side of the notebook can be used to move the selected
highlight in the Phone Book. For example, pressing the "P" tab moves the
selected highlight to the first entry who's name begins with a "P".

At the bottom of the Telephone/Address Book window are four buttons that can be
used to perform actions on entries in your phone book or to initiate other
related dialogs. The four buttons are listed below:

Call
Answer
Dial
Phone Log

The Contact List is used in conjunction with the Telephone/Address Book. It is
a subset of the entries in your phone book. Entries may be dragged directly
from the Phone Book into the Contact List.

Related information:

o Contact List


ΓòÉΓòÉΓòÉ <hidden> Personal Information (Telephone/Address) ΓòÉΓòÉΓòÉ

The Personal Information notebook contains all of the information that is
related to a particular entry. The information is organized into pages.  For
details on each of these pages, select from the following list:

o General
o Secondary
o Phone
o Custom
o Notes

The Ok button closes the notebook and accepts the changes that were made to the
entry's information.

The Cancel button close the notebook and discards the changes that were made to
the entry's information.


ΓòÉΓòÉΓòÉ <hidden> General Page (Telephone/Address) ΓòÉΓòÉΓòÉ

The General page of the Information Notebook contains the basic information for
the entry in your phone book. The following fields are contained in this page:

o Salutation
o Last Name
o First Name
o Title
o Company
o Address (line 1)
o Address (line 2)
o City
o State
o Zip
o Country

The Salutation combo box allows you to scroll through a list of salutations. If
the salutation that you need is not in the list, you may type it in yourself.
New ones are added to the list and displayed when the combo box is shown again.
Up to 20 different salutations are remembered.

Most of the fields listed above have a text limit of 35 characters. The two
exceptions are State (4 characters) and Zip (12 characters)

Note:  If you would like to enter a middle initial, include it in the First
Name field. For example:

Robert A.


ΓòÉΓòÉΓòÉ <hidden> Secondary Page (Telephone/Address) ΓòÉΓòÉΓòÉ

The Secondary page of the Information Notebook contains additional information
about the entry in your phone book. This group of address fields can be used to
store a second address (i.e. home address).

The Icon field should contain the name of the icon that is used to represent
the entry in the phone book. The icon is only shown when the Phone Book is
displayed in Icon view. Pressing the Find button displays the Find Icon dialog
which allows you to retrieve an icon file name from any path on your hard
drive.

The Last Edited field contain the time and date of when the entry's record was
last edited. Any modifications to a entry's record cause this field to updated
with a new time and date.


ΓòÉΓòÉΓòÉ <hidden> Find Icon (Telephone/Address) ΓòÉΓòÉΓòÉ

The Find Icon dialog allows you to browse any path on your hard drive to
retrieve an icon file name. When the dialog first appears, the default
directory is shown in the entry field and all of the icons within that
directory are shown in the container.

To change the directory you wish to browse, type the new path in the Directory
entry field. Then, press the return key to refresh the contents of the
container. Be sure that the entry field has focus when you press the ENTER key,
otherwise the dialog is closed and the current icon is selected.

Once you have found the icon file that you want, you may select it by placing
selected emphasis on it and pressing the Select button or by double-clicking on
it.

The Select button closes the dialog and selects the icon that has the selected
emphasis.

The Cancel button closes the dialog, but does not make any changes to the
entry's icon.


ΓòÉΓòÉΓòÉ <hidden> Phone Page (Telephone/Address) ΓòÉΓòÉΓòÉ

The Phone page of the Information Notebook contains the phone numbers of the
entry in your Phone Book. Up to eight (8) different phone numbers may be stored
for each entry.

The Label combo box allows you to scroll through a list of phone labels. If the
label that you need is not in the list, you may type it in yourself. The phone
label is used to identify this number everywhere it is displayed.

Each phone number is made up of four different fields:

o Country Code
o Area Code
o Phone Number
o Extension

These numbers are concatenated together when you call this number using the
phone dialer.

To create a new phone number, first choose an appropriate label or type one in
yourself. Then, enter the country code, area code, phone number, and extension
of the new number. Pressing the Add button adds the number to the list of phone
numbers.

To modify an existing phone number, click on it in the list. When you do this,
the phone number's information is displayed in the label and number fields.
Modify the information in these fields. Press the Update button to save the
changes that you have made.

To delete an existing phone number, click on it in the list and press the
Delete button.


ΓòÉΓòÉΓòÉ <hidden> Custom Page (Telephone/Address) ΓòÉΓòÉΓòÉ

The Custom page of the Information Notebook can be used to contain additional
information about the entry in your Phone Book. This area is completely
customizable.

The five combo boxes can contain up to 65 characters each. The associated list
recalls up to 50 different entries that were made for other entries in the same
combo box. You may choose an item from this list or type the information in
yourself.

The Options group box contains six different check boxes that can be checked on
or off. The state of the check box is saved with the entry's record.

These fields are useful for customizing the information that you store about a
entry to suit a specific need. You may just store additional information such
as a nickname, a spouse's name, or a salary range. Or if you use WPC to track
customers, you might use the check boxes to record which products your customer
has purchased.

Note:  The labels for the combo boxes and the check boxes can be set in the
Preference Notebook.


ΓòÉΓòÉΓòÉ <hidden> Notes Page (Telephone/Address) ΓòÉΓòÉΓòÉ

The Notes page contains an MLE that can contain notes about the entry in your
Phone Book. Up to 512 characters can be entered. This page is useful for
storing information that is not covered in any of the other pages of the
Information Notebook.

Note:  Any changes to the MLE are saved when the entire notebook is closed.
Pressing the Cancel button discards any changes that were made here.


ΓòÉΓòÉΓòÉ <hidden> Filter (Telephone/Address) ΓòÉΓòÉΓòÉ

The Filter dialog can be used to locate specific customers in your Phone Book.
The options that you set make it easy to find a string almost anywhere in your
Phone Book. The fields that can be used as the Filter key are shown in the
following list:

o Last Name
o First Name
o Title
o Company
o City
o State
o Zip
o Country
o Area Code
o User Fields 1 - 5
o Check Fields 1 - 6
o Notes

The Filter Criteria group box contains choices that let you specify the value
that is to be searched for. If the Filter Key is a string value, you may enter
the filter text in the String field. If the Filter Key is a check box, you may
select either the True or False Boolean value.

Note:  The Boolean radio buttons are disabled if the Filter Key is a string
value.

The Options group box contains additional choices that let you customize the
filter. The choices are listed below:

Whole Word
               This option causes the filter to fail unless the filter String
               matches a complete word. If it is unchecked, you may search for
               a partial word. For example, if you forget how to spell a
               entry's name, you could search for the first few letters of the
               entry's name.

Case Sensitive
               This option is used to make the filter sensitive. If this option
               is on, the filter String must match uppercase and lowercase
               letters exactly as the appear in the Filter Key. For example, if
               Case sensitive is checked and you have a entry with "Arcadia
               Technologies, Inc." for their company, a search for "arcadia
               technologies, inc." fails.

Note:  The choices in the Options group box are disabled if the Filter Key is a
check box.

The Ok button initiates the filter and displays the results in the Phone Book.

The Cancel button closes the dialog without initiating a filter.


ΓòÉΓòÉΓòÉ <hidden> Call (Telephone/Address) ΓòÉΓòÉΓòÉ

The Call dialog appears when you press the Call button. This dialog is used to
specify a entry's phone number to dial. When it comes up, all of the numbers
contained in the entry's Phone page is displayed in the Number drop-down list.

The Options group box contains options that may be set when the number is
dialed. You may set the following options:

Dial "1"
          Places a "1" in the dial string, before the area code.

Use Modem
          Enables the modem, if one is connected. This option should be set it
          you want the modem to dial the number. This option can be used if you
          just want to use the call tracking features without using the dialer.
          The Use Modem check box is disabled if you have not set up a modem in
          the Preferences Notebook.

Dial Access
          Causes the access code specified in the Preferences Notebook to be
          added to the dial string.

Once you have selected the number and the desired options, press the Dial
button to dial the indicated phone number. If the modem is enabled, the dialer
actually dials the number.

The Cancel button closes the dialog without dialing the phone number.


ΓòÉΓòÉΓòÉ <hidden> Calling (Telephone/Address) ΓòÉΓòÉΓòÉ

The Calling notebook appears when you call someone in your Phone Book or use
the generic dialer. It is useful for tracking outgoing calls and maintaining
notes for each conversation. You can even schedule follow up phone calls to
appear in your To-Do List.

The Calling notebook contains two different pages. For detailed information on
each page, select from the following list:

o Outgoing Page
o Phonelog Page


ΓòÉΓòÉΓòÉ <hidden> Calling (Outgoing Page) ΓòÉΓòÉΓòÉ

The Outgoing page lets you view the date, time, and elapsed time for outgoing
calls. You may also specify the call status and associate notes for the
conversation.

Outgoing Call Settings

For a detailed explanation of the call settings, select from the following
list:

o Date/Time
o Elapsed
o Call Status
o Notes
o Follow up


ΓòÉΓòÉΓòÉ <hidden> Outgoing Page (Date/Time) ΓòÉΓòÉΓòÉ

The Date and Time entry fields show the time and date for the current phone
call. These are readonly fields and cannot be modified.


ΓòÉΓòÉΓòÉ <hidden> Outgoing Page (Elapsed) ΓòÉΓòÉΓòÉ

The Elapsed entry field is a timer that can be used to track the length of the
phone conversation. The Start/Stop button can be used to stop and start the
timer. The text on the button changes appropriately.


ΓòÉΓòÉΓòÉ <hidden> Outgoing Page (Call Status) ΓòÉΓòÉΓòÉ

The Call Status group box contains four radio buttons that can be set to show
the status of the current phone call. The call status shows up in the Phone Log
and can be used to filter out phone calls that were never contacted. The four
choices are:

o Contacted
o No Answer
o Left Message
o Busy


ΓòÉΓòÉΓòÉ <hidden> Outgoing Page (Notes) ΓòÉΓòÉΓòÉ

The MLE on this page can be used to record notes for the phone conversation.
This field can contain up to 512 characters.


ΓòÉΓòÉΓòÉ <hidden> Outgoing Page (Follow up) ΓòÉΓòÉΓòÉ

The Follow up button can be used to schedule a follow up for the phone call.
When you press this button, a dialog comes up which allows you to enter the
follow-up information.


ΓòÉΓòÉΓòÉ <hidden> Answering (Telephone/Address) ΓòÉΓòÉΓòÉ

The Answering notebook appears when press the Answer button. It is useful for
tracking incoming calls and maintaining notes for each conversation. You can
even schedule follow up phone calls to appear in your To-Do List.

The Answering notebook contains two different pages. For detailed information
on each page, select from the following list:

o Incoming Page
o Phonelog Page


ΓòÉΓòÉΓòÉ <hidden> Answering (Incoming Page) ΓòÉΓòÉΓòÉ

The Incoming page lets you view the date, time, and elapsed time for outgoing
calls. You may also associate notes with the conversation.

Incoming Call Settings

For a detailed explanation of the call settings, select from the following
list:

o Date/Time
o Elapsed
o Notes
o Follow up


ΓòÉΓòÉΓòÉ <hidden> Incoming Page (Date/Time) ΓòÉΓòÉΓòÉ

The Date and Time entry fields show the time and date for the current phone
call. These are readonly fields and cannot be modified.


ΓòÉΓòÉΓòÉ <hidden> Incoming Page (Elapsed) ΓòÉΓòÉΓòÉ

The Elapsed entry field is a timer that can be used to track the length of the
phone conversation. The Start/Stop button can be used to stop and start the
timer. The text on the button changes appropriately.


ΓòÉΓòÉΓòÉ <hidden> Incoming Page (Notes) ΓòÉΓòÉΓòÉ

The MLE on this page can be used to record notes for the phone conversation.
This field can contain up to 512 characters.


ΓòÉΓòÉΓòÉ <hidden> Incoming Page (Follow up) ΓòÉΓòÉΓòÉ

The Follow up button can be used to schedule a follow up for the phone call.
When you press this button, a dialog comes up which allows you to enter the
follow-up information.


ΓòÉΓòÉΓòÉ <hidden> Individual Phone Log ΓòÉΓòÉΓòÉ

The Phone Log page is used to show all previous conversations with the entry
you are currently tracking. This page acts as a subset of the Phone Log.

The Previous Conversations list box contains a brief description of all phone
log items for the current entry. The MLE below contains the notes that were
recorded for the phone log item that is selected in the list.

If you make changes to the notes in the MLE you must press the Update button to
save the changes.


ΓòÉΓòÉΓòÉ <hidden> Dialer (Telephone/Address) ΓòÉΓòÉΓòÉ

The Phone Dialer dialog appears when you press the  Dial button. It is useful
for calling someone who is not in your Phone Book.

Type the name of the entry you wish to call in the Name entry field. The name
appears later in the Phone Log to identify the party you called.

The Number entry field should contain the number you wish to dial. You may
either type directly into this field, or use the number pad to enter the phone
number. The Pause button can be used to insert a pause character into the
number string.

The Options group box contains options that may be set when the number is
dialed. You may set the following options:

Use Modem
          Enables the modem, if one is connected. This option should be set it
          you want the modem to dial the number. This option can be used if you
          just want to use the call tracking features without using the dialer.
          The Use Modem check box is disabled if you have not set up a modem in
          the Preferences Notebook.

Dial Access
          Causes the access code specified in the Preferences Notebook to be
          added to the dial string.

The Dial button closes this dialog and dials the number that is contained in
the Number field. If a modem is connected, it is automatically used.

The Cancel button closes this dialog but does not dial the phone number.


ΓòÉΓòÉΓòÉ <hidden> Phone Log (Telephone/Address) ΓòÉΓòÉΓòÉ

The Phone Log dialog appears when you press the  Phone Log button. It can be
used to browse through all previous phone conversations. It stores the date,
time, duration, and status of each call. Additionally, any notes that you
entered for the phone conversation appear in the notes MLE.

The Calls made container displays a list of the phone log items. Each item is
made up of six different columns:

o Date
o Time
o Name
o Status
o Elapsed
o Phone Number

To add a new phone log item to the Phone Log, do the following:

o Press the Add button
o Enter the appropriate values in the Phone Log Entry dialog.

To delete an item from the Phone Log, do the following:

o Select the item you wish to delete
o Press the Delete button

You may dial any of the entries that are listed in the phone log by pressing
the Dial button. Pressing this dial button is the same as pressing the Call
button in the Phone Book.

The Filter button brings up the Phone Log Filter dialog which allows you to
filter only the records you wish to see.

The MLE displays the notes for the selected phone log item. If you make any
changes to the notes, you need to press the Update button to save your changes.

The Ok button closes the dialog and accepts the changes that were made to the
Phone Log.

The Cancel button closes the dialog and discards the changes that were made to
the Phone Log.


ΓòÉΓòÉΓòÉ <hidden> Filter (Phone Log) ΓòÉΓòÉΓòÉ

The Filter dialog is used to filter out items from the Phone Log. The filter
can be set depending on a date range or for a specific entry. You can even
include only unanswered calls.

The Date Range group box contains two radio buttons. Selecting All Days causes
all of the phone log items to appear, regardless of their date. The Range radio
button filters out all phone log items that have dates outside the range
specified by the spin buttons.

The Name group box allows you to set a filter on the names of the entries
included in the Phone Log. Selecting the All names causes all of the phone log
items to appear regardless of the name associated with it. The Selected radio
button filters out all phone log items that do not have the name specified in
the drop-down list.

The Unanswered check box filters out all of the Phone Log items that have a
status of contacted.

The Set button closes the dialog and applies the changes that were made to the
filter.

The Cancel button closes the dialog but does not effect the current filter
settings in the Phone Log.


ΓòÉΓòÉΓòÉ <hidden> Phone Log Entry ΓòÉΓòÉΓòÉ

The Phone Log Entry dialog allows you to manually enter information into the
phone log. This is useful if you forgot to add the phone log information about
your callers when the conversation took place.

Phone Log Item Settings

For a detailed explanation of the phone log item settings, select from the
following list:

o Date/Time
o Elapsed
o Name
o Type
o Call Status
o Notes

The Ok button closes the dialog and accepts the changes that were made to the
phone log item's settings.

The Cancel button closes the dialog and discards the changes that were made to
the phone log item's settings.


ΓòÉΓòÉΓòÉ <hidden> Phone Log Entry (Date/Time) ΓòÉΓòÉΓòÉ

The Date spin buttons should be set to the date on which the original phone
conversation took place.

The Time spin buttons should be set to the time at which the original phone
conversation took place. You may use the AM and PM radio buttons to further
specify the time.

Note:  If the AM and PM buttons are grayed out, it means that the 24-hour time
format is specified on the Time page of the Preferences Notebook


ΓòÉΓòÉΓòÉ <hidden> Phone Log Entry (Elapsed) ΓòÉΓòÉΓòÉ

The Elapsed spin buttons should be set to the approximate length of the phone
conversation. The spin buttons provided allow you to specify the hours,
minutes, and seconds.

More than likely, you did not record the exact length of the phone conversation
when it took place. The value set here should be set to a duration that you
think is close the actual elapsed time of the call.


ΓòÉΓòÉΓòÉ <hidden> Phone Log Entry (Name) ΓòÉΓòÉΓòÉ

Select the name of the entry you wish to create a phone log item for in the
Name combo box. The name appears later in the Phone Log to identify the party
you called.

The list contains the names of everyone in your phone book. If you would like
to create a name for a entry that is not in your phone book, you may type the
name directly into the Name field.


ΓòÉΓòÉΓòÉ <hidden> Phone Log Entry (Type) ΓòÉΓòÉΓòÉ

The Type group box lets to specify whether you placed the call (Outgoing call)
or answered the call (Incoming call).

If you select Outgoing call, you may use the Number field to specify the number
you wish to enter for the phone log item.

Note:  If you select Incoming call, the Number field and the Call Status group
box are disabled.


ΓòÉΓòÉΓòÉ <hidden> Phone Log Entry (Call Status) ΓòÉΓòÉΓòÉ

The Call Status group box contains four radio buttons that can be set to show
the status of the phone log item. The call status shows up in the Phone Log and
can be used to filter out phone calls that were never contacted. The four
choices are:

o Contacted
o No Answer
o Left Message
o Busy

Note:  If you selected Incoming call, the Call Status group is disabled.


ΓòÉΓòÉΓòÉ <hidden> Phone Log Entry (Notes) ΓòÉΓòÉΓòÉ

The MLE on this page can be used to record notes for the phone log item. This
field can contain up to 512 characters.


ΓòÉΓòÉΓòÉ <hidden> Telephone/Address Book Keys Help ΓòÉΓòÉΓòÉ

In addition to the standard Presentation Manager keys, there are a number of
other key combination used by the Telephone/Address Book. Some of these
accelerators are shown in the context menu and others do not have corresponding
menu commands.

The cursor movement (arrow) keys are used to navigate through the entries in
the Phone Book. In Details view, the right and left arrow keys scroll the list
of names right and left. The up and down  arrow keys move the selected day
highlight forward or backward one entry. In Icon view, the right and left arrow
keys move the selected highlight right and left. The up and down arrow keys
move the selected highlight up and down.

Changing Views

Ctrl+D
               Displays the Daily view.

Ctrl+I
               Displays the Icon view.

Call Management

Ctrl+C
               Displays the Call: XXX dialog which allows you to call the
               selected entry in the Phone Book.

Ctrl+A
               Displays the Answering: XXX dialog which allows you to answer a
               call from the selected entry in the Phone Book.

Ctrl+P
               Displays the Phone Dialer dialog that allows you to call someone
               who is not in your Phone Book.

Ctrl+L
               Displays the Phone Log dialog.

Additional Functions

Ctrl+N
               Allows you to create a new Phone Book entry. When you use this
               accelerator, the New Entry notebook is displayed.

Ctrl+R
               Allows you to duplicate an existing Phone Book entry. When you
               use this accelerator, the New Entry notebook is displayed
               containing the information for the selected entry.

Ctrl+Del
               Deletes the item(s) selected in the Phone Book. This function
               only works when an item is selected.

Ctrl+S
               Allows you to set a filter for the Phone Book. When you use this
               accelerator, the Phone Book Filter dialog is displayed.


ΓòÉΓòÉΓòÉ 6. Contact List ΓòÉΓòÉΓòÉ

The Contact List of the Workplace Companion displays a subset of the people
contained in your Phone Book. It is a convenient way to group people that you
contact more frequently.

The Contact List is small enough to keep open in a corner of your desktop. This
allows you to track phone conversations with the people in your Contact List
without having to open the Phone Book. You can even modify a person's
information directly from the Contact List.

To add a person to the Contact List, do the following:

o Select the person in your Phone Book
o Drag the selected person(s) to the Contact List

To delete a person in the Contact List, do the following:

o Select the person in your Contact List
o Bring up the context menu
o Select the Delete menu choice

Note:  You may also delete a person by dragging their name from the Contact
List to the Shredder on the desktop.

Double-clicking on a name in the Contact List brings up the Personal
Information notebook. This notebook contains all of the information that is
stored for the person in the Phone Book.

The Contact List has two buttons at the bottom of the window to facilitate call
management:

Call
Answer

Related Information:

o Telephone/Address Book


ΓòÉΓòÉΓòÉ <hidden> Contact List Keys Help ΓòÉΓòÉΓòÉ

In addition to the standard Presentation Manager keys, there are a number of
other key combination used by the Contact List. Some of these accelerators are
shown in the context menu and others do not have corresponding menu commands.

The cursor movement (arrow) keys are used to navigate through the entries in
the Contact List. The up and down arrow keys move the selected highlight
forward or backward one entry.

Call Management

Ctrl+C
               Displays the Call: XXX dialog which allows you to call the
               selected person in the Contact List.

Ctrl+A
               Displays the Answering: XXX dialog which allows you to answer a
               call from the selected person in the Contact List.

Additional Functions

Ctrl+Del
               Deletes the item(s) selected in the Contact List. This function
               only works when one or more items are selected.


ΓòÉΓòÉΓòÉ 7. Notepad ΓòÉΓòÉΓòÉ

The Notepad of the Workplace Companion is a free-form notebook which allows you
to store almost any type of information you like. A Table of Contents is
automatically created to track the pages you add. Each page may contain either
text or graphics.

You may create pages to contain two different types of graphic files: bitmaps
or metafiles. The picture is stretched to fill the entire page of the Notepad.
When the Notepad is sized, the size and scaling of the picture change
accordingly.

Adding Pages

There are two ways to add pages to the Notepad. You may either Insert them
before the selected page in the Table of Contents or Append them to the end.
The context menu that is available in the Table of Contents provides for both
of these functions.

To insert a page in the Notepad:

o Select the page where you would like to insert pages (new pages are always
  inserted before the selected page)
o Bring up the context menu (default: right-click)
o Select the Insert menu choice
o Enter the appropriate information in the  Notepad - Page Information dialog.

To append a page to the Notepad:

o Bring up the context menu (default: right-click)
o Select the Append menu choice
o Enter the appropriate information in the  Notepad - Page Information dialog.

Modifying Pages

To modify an existing page:

o Select the page you wish to modify
o Bring up the context menu (default: right-click)
o Select the Edit menu choice
o Enter the appropriate information in the  Notepad - Page Information dialog.

Deleting Pages

To delete an existing page(s):

o Select the page(s) you wish to modify
o Bring up the context menu (default: right-click)
o Select the Delete menu choice

Note:  You may also delete page(s) by dragging them to the Shredder.


ΓòÉΓòÉΓòÉ <hidden> Notepad - Page Information ΓòÉΓòÉΓòÉ

The Notepad - Page Information dialog can be used to add or modify pages in the
Notepad. All of the information for a specific page in the Notepad is contained
in this dialog.

Notepad Page Settings

For a detailed explanation of the Notepad page settings, select from the
following list:

o Title
o Insert pages
o Type
o Page attributes

The Ok button closes the dialog and accepts the changes that were made to the
page's information.

The Cancel button closes the dialog and discards the changes that were made to
the page's information.


ΓòÉΓòÉΓòÉ <hidden> Notepad - Page Information (Title) ΓòÉΓòÉΓòÉ

The Title is the text that is displayed at the top of the page. It is centered
in the title area. The text limit is 64 characters. If the title is too long to
fit on the page, it is truncated. The Title is also used to identify the page
in the Table of Contents.


ΓòÉΓòÉΓòÉ <hidden> Notepad - Page Information (Insert) ΓòÉΓòÉΓòÉ

If you are inserting or appending pages, you may use the Insert spin button to
indicate the number of pages you wish to add. The maximum is ten.

Note:  Only the first page has the attributes you set in this dialog. All other
pages are set with default settings.


ΓòÉΓòÉΓòÉ <hidden> Notepad - Page Information (Type) ΓòÉΓòÉΓòÉ

You may specify three different Types of information that the page is to
display:

Text
          Creates a page with an MLE that can be typed in directly.

Bitmap
          Creates a page that can contain a valid OS/2 bitmap.

Metafile
          Creates a page that can contain a valid OS/2 metafile.

To display a bitmap file or metafile, type the full path name of the file in
the File entry field. Pressing the Find button displays a dialog which allows
you to retrieve a the name of a file from any path on your hard drive.


ΓòÉΓòÉΓòÉ <hidden> Notepad - Page Information (Page attributes) ΓòÉΓòÉΓòÉ

The Page attributes group box contains additional options that may be set for
the page.

Checking Chapter makes the current page a chapter heading. Each chapter is
shown as a major tab in the Notepad.

The tab text can be entered in the Title entry field. This field is only
available when Chapter is checked.


ΓòÉΓòÉΓòÉ <hidden> Notepad Keys Help ΓòÉΓòÉΓòÉ

In addition to the standard Presentation Manager keys, there are a number of
other key combination used by the Notepad. Some of these accelerators are shown
in the context menu and others do not have corresponding menu commands.

The cursor movement (arrow) keys are used to navigate through the entries in
the Table of Contents. The up and down arrow keys move the selected day
highlight forward or backward one entry.

Ctrl+S
               Save all of the modifications that were made to the Notepad.

Ctrl+E
               Allows you to edit the page selected in the Notepad. This
               function only works when an item is selected.

Ctrl+I
               Allows you to insert a new page before the selected page. When
               you use this accelerator, the Notepad - Page Information dialog
               is displayed.

Ctrl+A
               Allows you to append a new page to the end of the Notepad. When
               you use this accelerator, the Notepad - Page Information dialog
               is displayed.

Ctrl+Del
               Deletes the item(s) selected in the Notepad. This function only
               works when one or more items are selected.


ΓòÉΓòÉΓòÉ 8. To-Do List ΓòÉΓòÉΓòÉ

The To-Do List of the Workplace Companion is a convenient way to manage
long-range tasks. To-Do List items are tasks that do not necessarily require
your attention full-time, but still need to be completed.

The To-Do List is displayed when you double-click on any day in the calendar
area of the Clock/Calendar window. By default, all of the uncompleted tasks or
those with date priorities that match the selected date are shown in the list.
As you complete tasks, you can mark them as completed in the To-Do List. You
may even attach notes to each individual item.

To add a new To-Do List item, do the following:

o Bring up the context menu
o Select the New menu choice
o Enter the appropriate information in the  To-Do Item - Information dialog box

You may also add items to the To-Do List by dragging them from the Appointment
Book. Appointments that are dragged to the To-Do List are set with a Date
priority. The date it was dragged from is the date that is set as its priority.
You may not modify the priority of a To-Do List item that was created using the
Appointment Book.

There are two different ways to delete a To-Do List item. You may select an
item or a group of items and use the Delete menu choice. You may also drag the
selected item(s) to the Shredder on the desktop.


ΓòÉΓòÉΓòÉ <hidden> To-Do Item - Information ΓòÉΓòÉΓòÉ

The To-Do Item - Information dialog can be used to add or modify items in the
To-Do List. All of the information for a specific task can be set using this
dialog.

To-Do Item Settings

For a detailed explanation of the To-Do item settings, select from the
following list:

o To-Do
o Priority
o Options
o Notes

The Ok button closes the dialog and accepts the changes that were made to the
To-Do item.

The Cancel button closes the dialog and discards the changes that were made to
the To-Do item.


ΓòÉΓòÉΓòÉ <hidden> To-Do Item - Information (To-Do) ΓòÉΓòÉΓòÉ

The To-Do entry field should contain the title of the To-Do List item you are
creating. This string is used to represent this item everywhere it is
displayed. The text limit is 64 characters.


ΓòÉΓòÉΓòÉ <hidden> To-Do Item - Information (Priority) ΓòÉΓòÉΓòÉ

You may numerically prioritize your To-Do List items (1-4) or give them a date
priority. Selecting 1-4 in the Priority group box sets the priority to the
specified number. The corresponding icon appears in the To-Do List to indicate
the numerical priority.

Selecting Date as the Priority allows you to specify a date using the spin
buttons. This type of priority can be used to give due dates to your To-Do List
items. A date icon appears in the To-Do List to indicate that the task has a
date priority.


ΓòÉΓòÉΓòÉ <hidden> To-Do Item - Information (Options) ΓòÉΓòÉΓòÉ

Once you have completed a task, you can mark it "Completed" by checking the
Completed check box. The To-Do List automatically filters out all completed
tasks. This can be useful for hiding all of the tasks that you have finished.


ΓòÉΓòÉΓòÉ <hidden> To-Do Item - Information (Notes) ΓòÉΓòÉΓòÉ

You may type any notes that you wish to associate with this To-Do List item in
the MLE on this dialog. The text limit is 512 characters.


ΓòÉΓòÉΓòÉ <hidden> To-Do List Filter ΓòÉΓòÉΓòÉ

The To-Do List Filter dialog is used to filter out items from the To-Do List.
The filter can be set for a date range or for specific priorities. You can even
include completed items.

Filter Settings

For a detailed explanation of the filter settings, select from the following
list:

o Priority
o Date Range
o Show completed

The Ok button closes the dialog and applies the changes that were made to the
filter.

The Cancel button closes the dialog but does not effect the current filter
settings in the To-Do List.


ΓòÉΓòÉΓòÉ <hidden> To-Do List Filter (Priority) ΓòÉΓòÉΓòÉ

The Priority group box allows you to set a filter on the specific priorities of
the items in the To-Do List. If you want items with a certain priority to be
shown, the corresponding check box must be selected. Thus. if you only wanted
to see items with a number 1 priority, you would un-check all of the check
boxes except the 1.


ΓòÉΓòÉΓòÉ <hidden> To-Do List Filter (Date Range) ΓòÉΓòÉΓòÉ

The Date Range group box contains two radio buttons. Selecting All Days causes
all of the to-do list items to appear, regardless of their date. The Range
radio button filters out all to-do list items that have dates outside the range
specified by the spin buttons.


ΓòÉΓòÉΓòÉ <hidden> To-Do List Filter (Show completed) ΓòÉΓòÉΓòÉ

The Show completed check box causes the To-Do List to display the items that
have been marked as completed. By default, these items are not displayed.


ΓòÉΓòÉΓòÉ <hidden> To-Do List Keys Help ΓòÉΓòÉΓòÉ

In addition to the standard Presentation Manager keys, there are a number of
other key combination used by the To-Do List. Some of these accelerators are
shown in the context menu and others do not have corresponding menu commands.

The cursor movement (arrow) keys are used to navigate through the entries in
the To-Do List. The right and left arrow keys scroll the list of items right
and left. The up and down arrow keys move the selected highlight forward or
backward one item.

Ctrl+E
               Allows you to edit the item selected in the To-Do List. This
               function only works when an item is selected.

Ctrl+N
               Allows you to create a new To-Do List item. When you use this
               accelerator, the To-Do Item - Information dialog is displayed.

Ctrl+Del
               Deletes the item selected in the To-Do List. This function only
               works when one or more items are selected.

Ctrl+F
               Displays the To-Do List Filter window.


ΓòÉΓòÉΓòÉ 9. Import/Export Function ΓòÉΓòÉΓòÉ

The Arcadia Workplace Companion allows you to import information that may be
stored in another program. You might have a database utility that stores the
name and addresses of your business contacts or you might have them stored in
another PIM product.

WPC allows you to import data that is in ASCII format (CSV or Comma Separated
Values). Most applications let you export the data it contains into this
format.

ASCII (CSV) is an ASCII text format in which fields are separated with a comma
and each record is separated with a carriage return character. Each field
should appear within quotation marks. Fields that contain quotation marks or
commas within the data itself require special handling. See the documentation
for more information.

To import information stored in an ASCII (CSV) format, you should choose the
File/Import menu choice from any module that supports importing and exporting.

Currently, the following modules support the Import/Export function:

o Telephone/Address Book
o Appointment Book

Future releases will support the Import/Export function for all modules.

Related Information:

o Specifying Import Files
o Importing Files
o Specifying Export Files
o Exporting Files


ΓòÉΓòÉΓòÉ <hidden> Selecting Import Files ΓòÉΓòÉΓòÉ

The Import File dialog allows you to choose the name of the file you wish to
import from. You may either type the name of file directly into the Import File
entry field or use the Find button to retrieve the name of the file. Pressing
the Find button displays a dialog that allows you to browse any path on your
computer for the desired file.

The Module entry field contains the name of the module that you are importing
to. This box is readonly and contains the name of the module from where you
chose the File/Import menu choice.

When you import a file into the Workplace Companion, you may decide whether to
save the current data or to discard it. The Options group box contains two
radio buttons. Selecting Append saves the current data and appends the import
data into the data file. Selecting Replace  first erases the contents of the
selected module's data file and then imports the data.

When you use the Replace option the current data file, with its associated
index file and memo field file, is backed up so that it can be retrieved. For
example, if you import to the Telephone/Address Book, three files are backed
up:

o PHONE.DBF (Main Database)
o PHONE.MDX (Index File)
o PHONE.DBT (Memo Field File)

These three files are saved with an underscore character (_) as the first
character in the extension. Thus, three backup files are created:

o PHONE._BF
o PHONE._DX
o PHONE._BT

These files can be retrieved using the File/Restore menu choice. This is useful
for restoring the old data if there is a problem with the import data that is
brought in. If you Restore the old data, any information that is stored in the
new data base is lost.

The Ok button closes the dialog and opens the Import/Export Utility dialog.

The Cancel button closes the dialog cancels the file import request.


ΓòÉΓòÉΓòÉ <hidden> Importing Files ΓòÉΓòÉΓòÉ

The Import/Export Utility dialog allows you to create links between fields for
importing and exporting. The dialog lists both the source and target fields
that are available.

The Source File entry field displays the name of the ASCII (CSV) file that is
being imported. The Module entry field displays the name of the module that is
being imported to. Both of these fields are readonly.

Field links are created by matching up fields in the Source Fields list box
with fields in the Target Fields list box. When a link is created, it is shown
in the Import Links list box.

The fields shown in the Source Fields list box are the fields contained in the
source file. They are listed with the field number in parentheses, followed by
the actual record data found in the file. You may use the Next Record button to
scroll through each record until you find one that has sufficient data to make
the import process easier.

The fields shown in the Target Fields list box are the fields in the selected
module of the Workplace Companion.

Creating Import Links

To manually create an import link:

o Select the desired field in the Source Fields list box
o Double-click on the corresponding field in the Target Fields list box

When you double-click on the target field, the link appears in the Import Links
list box. The link shows the number of the source field and the record data
concatenated with the name of the target field, separated by a comma. Thus, if
you were linking "(1) Mr." with "Salutation", the entry in the Import Links
list box would be "(1) Mr. - Salutation".

You may also use the Link All button to link each source field in sequence to
each target field. This function is useful when importing data that was
exported from another Workplace Companion file.

Deleting Links

You may use the Clear All button to delete all of the links within the Import
Link list. This button works for entries created manually or for those created
with the Link All button.

To Delete an individual entry, double-click on the item in the Import Links
list box. The entry is removed from the list.

Link Files

Once you have correctly set up a list of import links, you may save them into a
file for later use. The Link Name combo box allows you to create, modify, and
delete link files.

To create a new link file, create the import links as described above. Once the
links have been established, type the desired name in the Link Name combo box.
Press the Save button to add the new link file to the list.

To modify a link file, choose the appropriate link file name from the Link Name
drop-down list. The import links that are contained in this file is shown in
the Import Links list box. Modify the links accordingly. Pressing the Save
button saves the changes that you made.

To delete a link file, simply select the appropriate link file name from the
Link Name drop-down list. Pressing the Delete button removes the link file from
the list. Once you delete a link file it may not be retrieved.

Note:  The link files that you create while importing are exclusively for the
import process. They do not be show up in the Link Name drop-down list if you
are exporting files.

The Import button closes the dialog and begins the Import process for the
selected module.

The Cancel button closes the dialog and returns to the Import File dialog.


ΓòÉΓòÉΓòÉ <hidden> Selecting Export Files ΓòÉΓòÉΓòÉ

The Export File dialog allows you to choose the name of the file you wish to
export to. You may either type the name of file directly into the Export File
entry field or use the Find button to retrieve the name of the file. Pressing
the Find button displays a dialog that allows you to browse any path on your
computer for the desired file.

The Module entry field contains the name of the module that you are exporting
from. This box is readonly and contains the name of the module from where you
chose the File/Export menu choice.

When you export a file from the Workplace Companion, you may decide whether to
export all of the entries in the module or just the selected ones. The Selected
check box is used to toggle this options on and off. If you turn this option
on, only the records with selected emphasis are exported.

The Ok button closes the dialog and opens the Import/Export Utility dialog.

The Cancel button closes the dialog cancels the file export request.


ΓòÉΓòÉΓòÉ <hidden> Exporting Utility ΓòÉΓòÉΓòÉ

The Import/Export Utility dialog allows you to create links between fields for
importing and exporting. The dialog lists both the source and target fields
that are available.

The Module entry field displays the name of the module that is being exported
from. The Target File entry field displays the name of the ASCII (CSV) file
that is being exported to. Both of these fields are readonly.

Field links are created by matching up fields in the Source Fields list box
with fields in the Target Fields list box. When a link is created, it is shown
in the Import Links list box.

The fields shown in the Source Fields list box are the fields contained in the
source module. The names of the fields in the module are listed in the order
they appear in data base. The Next Record button is disabled when you are
exporting files.

The fields shown in the Target Fields list box are simply numbered to reflect
the order in which you would like to export the source fields.

Creating Export Links

To manually create an export link:

o Select the desired field number in the Source Fields list box
o Double-click on the corresponding field in the Target Fields list box

When you double-click on the target field, the link appears in the Export Links
list box. The link shows the name of the source  field concatenated with the
numerical order of the target field, separated by a dash. Thus, if you were
linking "Salutation" with the first field "(1)", the entry in the Export Links
list box would be "Salutation - (1)".

You may also use the Link All button to link each source field in sequence to
each target field. This function is useful when importing data that was
exported from another Workplace Companion file.

Deleting Links

You may use the Clear All button to delete all of the links within the Export
Link list. This button works for entries created manually or for those created
with the Link All button.

To Delete an individual entry, double-click on the item in the Export Links
list box. The entry is removed from the list.

Link Files

Once you have correctly set up a list of export links, you may save them into a
file for later use. The Link Name combo box allows you to create, modify, and
delete link files.

To create a new link file, create the export links as described above. Once the
links have been established, type the desired name in the Link Name combo box.
Press the Save button to add the new link file to the list.

To modify a link file, choose the appropriate link file name from the Link Name
drop-down list. The export links that are contained in this file is shown in
the Export Links list box. Modify the links accordingly. Pressing the Save
button saves the changes that you made.

To delete a link file, simply select the appropriate link file name from the
Link Name drop-down list. Pressing the Delete button removes the link file from
the list. Once you delete a link file it may not be retrieved.

Note:  The link files that you create while exporting are exclusively for the
export process. They do not show up in the Link Name drop-down list if you are
importing files.

The Export button closes the dialog and begins the Export process for the
selected module.

The Cancel button closes the dialog and returns to the Export File dialog.


ΓòÉΓòÉΓòÉ 10. Preferences Notebook ΓòÉΓòÉΓòÉ

The Preferences Notebook contains all of the preferences that may be set for
every module in the Arcadia Workplace Companion. It is separated into
individual pages that contain specific settings for the various modules.

For details on the individual pages of the Preferences Notebook, choose from
the following list:

o Date Format
o Time Format
o PhoneBook (Dialer)
o PhoneBook (Custom)
o Schedule
o General

The Ok button closes the notebook and accepts the changes that were made to the
preferences.

The Cancel button closes the notebook and discards the changes that were made
to the preferences.


ΓòÉΓòÉΓòÉ <hidden> Date Format ΓòÉΓòÉΓòÉ

The Date Format page lets you select the format of the date order and the
separator used the separate the month, day, and year.

Date Format Preferences:

For a detailed explanation of the date format preferences, select from the
following list:

o Date Order
o Options
o Separator

The Default button changes the date format back to the default values that were
set when the Workplace Companion was installed.


ΓòÉΓòÉΓòÉ <hidden> Date Format (Date Order) ΓòÉΓòÉΓòÉ

Select one of the radio buttons in the Date Order group box to change the
specific order for displaying the date. Text fields appear to the left of the
radio buttons and display the formatted date, including the separator.

You may select from the following options:

o Month-Day-Year
o Day-Month-Year
o Year-Month-Day


ΓòÉΓòÉΓòÉ <hidden> Date Format (Options) ΓòÉΓòÉΓòÉ

The Options group box contains choices that allow you to specify options that
relate to the date. You may set the following option:

Year Calendar date tracking
          This option determines whether the full-year calendar tracks the year
          shown in the year bar. When you select this option and the full-year
          calendar is displayed, clicking on the year bar arrows to change the
          year also changes the year displayed in the full-year calendar.


ΓòÉΓòÉΓòÉ <hidden> Date Format (Separator) ΓòÉΓòÉΓòÉ

To select the character used to separate the parts of the date, use the arrows
in the Separator spin button. The valid date separator characters are:

o (/) - Slash
o (-) - Dash
o (.) - Period
o (x) - Lower-case X


ΓòÉΓòÉΓòÉ <hidden> Time Format ΓòÉΓòÉΓòÉ

Select one of the radio buttons to show the time for a 12-hour or a 24-hour
clock. This dialog also allows the clock view to be changed between analog and
digital display.

Time Format Preferences:

For a detailed explanation of the time format preferences, select from the
following list:

o 12-hour clock
o 24-hour clock
o Separator
o Clock view

The Default button changes the time format back to the default values that were
set when the Workplace Companion was installed.


ΓòÉΓòÉΓòÉ <hidden> Time Format (12 Hour) ΓòÉΓòÉΓòÉ

Select the 12 hours radio button to show the time for a 12-hour clock. A text
field appears below this button and displays the formatted time, including the
separator.

The spin button next to the 12 hours radio button is used to control the
abbreviations for before or after noon. This option is only valid for the
12-hour clock and does not affect display of the 24-hour clock. The possible
abbreviations are listed below:

o AM PM
o am pm
o (none)


ΓòÉΓòÉΓòÉ <hidden> Time Format (24 Hour) ΓòÉΓòÉΓòÉ

Select the 24 hours radio button to show the time for a 24-hour clock. A text
field appears below this button and displays the formatted time, including the
separator.


ΓòÉΓòÉΓòÉ <hidden> Time Format (Separator) ΓòÉΓòÉΓòÉ

To select the character used to separate the minutes from the seconds, use the
arrows in the Separator spin button. The valid time separator characters are:

o (:) - Colon
o (.) - Period


ΓòÉΓòÉΓòÉ <hidden> Time Format (Clock View) ΓòÉΓòÉΓòÉ

The Clock View group box allows the display of the clock to be changed. The
Analog Display radio button causes the clock area to display the time in the
form of an analog clock face. The Digital display causes the clock area to
display the time in a digital format. The display of the digital time adheres
to the other settings that are set in Time page of the Preferences Notebook.

The value you specify in the Clock View group box also affects the display of
the minimized window for the Workplace Companion.


ΓòÉΓòÉΓòÉ <hidden> PhoneBook (Dialer) ΓòÉΓòÉΓòÉ

This page contains the parameters that need to be set to use a modem. When the
Workplace Companion is installed, the parameters are set to work with a
Hayes-compatible modem.

Phone Dialer Preferences

For a detailed explanation of the phone dialer preferences, select from the
following list:

o Modem
o Strings
o Local Area Code
o Enable Modem


ΓòÉΓòÉΓòÉ <hidden> Phone Dialer (Modem) ΓòÉΓòÉΓòÉ

The Modem group box contains choices that allow you to specify specific
settings for your modem.

The Port spin button is used to set the communication port that your modem is
attached to. It may be set to COM1 - COM4. The default setting is COM1.

The Baud spin button is used to set the baud rate for your modem. The range is
300 - 38400. The default setting is 2400 baud.

The Type radio buttons are used to set the type of line that your modem is
connected to. The two choices are Pulse (rotary) and Tone (DTMF).


ΓòÉΓòÉΓòÉ <hidden> Phone Dialer (Strings) ΓòÉΓòÉΓòÉ

The Strings group box lets you specify any Dial,  Hangup, and Initialization
strings required by your modem. The Dial and Hangup fields are left blank, so
you can enter the information appropriate to your modem. You may set the
following strings:

Note:  When entering modem strings, always use capital letters.

Dial
          This string is placed before the phone number in the dial string. For
          example, the dial string for most modems would be ATDT.

Hangup
          This string is sent to the modem when the user pushes the Hang-up
          button after logging a call. For example. the hangup string for most
          modems is ATH0+++.

Intialization
          This string is provided to prepare your modem for correct use with
          your Companion.  The Arcadia Dialer, found in the Phone Book,
          requires you to incorporate the proper initialization string so that
          your modem will know what to do.  The default initialization string
          in Arcadia is "ATQ0V0E1M1L2".  This is read by the modem as "AT",
          "Q0", "V0", "E1", "M1" and "L2".  These are six separate commands and
          "0" is the numeral zero.  The following is a breakdown of each
          commands' respective function for your modem.

    "AT" -
             This command is required by the modem. "AT" calls your modem to
             attention.  This is the standard command required at the beginning
             of every modem initialization string.

    "Q0" -
             This command is required by Arcadia. "Q" commands relate to the
             modem's ability to display Result Codes.  "Q0" means that this
             function is enabled.

    "V0" -
             This command is required by Arcadia. "V" commands relate to
             whether the Result Code is Numerical (terse) or Verbal (verbose).
             "V0" defines Numerical Result Codes.

    "E1" -
             This command is required by Arcadia. "E" commands deal with your
             modem's ability to display Command Local Echo. "E1" means that the
             Command Local Echo function is enabled.

    "M1" -
             This command is required by Arcadia. "M" commands control your
             modem's speaker.  "M1" usually means that your modem's speaker is
             enabled.  This function allows you to monitor the other party's
             handset so that you know when to pick up your handset.  As a
             standard procedure for most modems, Arcadia recommends that you
             pick up the handset right after the other party picks up his/hers.
             Your modem's speaker will let you monitor when the other party has
             done so.

    "L2" -
             This command is optional. On some brands of modems the "L" command
             is used to control the modem speaker volume.  On others, the "M"
             command may control volume.  If you feel that your modem speaker
             is too loud or too quiet, consult your modem's manual to change
             the volume.  You may delete the "L2" from the Arcadia
             initialization string if your modem does not support the "L"
             command.  This will allow you to use the modem's default volume
             setting.

             On some modems, different characters are assigned to the same
             function.  If you have problems with dialing out, check in your
             modem's manual to see whether the Arcadia initialization string
             commands are compatible with your modem.  If they are not, make
             the necessary changes in the Initialization field in the
             Preferences Notebook.

             Note:   Using the "ATZ" to replace the initialization string is
             not recommended by Arcadia.  This command will give you all of the
             default modem settings, which are probably incompatible with
             Arcadia's needs.  However, if you have a lot of trouble with your
             modem in finding the correct initialization string, try deleting
             the entire Arcadia initialization string from the Preferences
             Notebook.  This sometimes works when all else fails.

Access Code
          If you require an access code when dialing, you can enter the code in
          the Access Code field. For example, some PBXs and long-distance
          carriers require you to enter an access code after dialing a
          telephone number.


ΓòÉΓòÉΓòÉ <hidden> Phone Dialer (Local Area Code) ΓòÉΓòÉΓòÉ

The Local Area Code entry field lets you enter your three-digit area code in
this field. Your Companion recognizes a local call when the area code in the
Phone Book matches the value in this field.


ΓòÉΓòÉΓòÉ <hidden> Phone Dialer (Enable Modem) ΓòÉΓòÉΓòÉ

If you would like to use a modem with your Companion, click on the  Enable
Modem check box. Enabling this feature also enables the Options that are used
when calling though the Phone Book or Contact List.

Disabling the modem is useful if you would like to use the call tracking
features without using the built-in dialer.


ΓòÉΓòÉΓòÉ <hidden> PhoneBook (Custom) ΓòÉΓòÉΓòÉ

The five User Labels are used to create labels for the five entry fields in the
Custom page in the Phone Book. You might want to add fields such as Nick Name,
Annual Income, Spouse's Name, etc. You should limit the length of the label
that you type to keep it from being truncated when it is shown.

The six Check Labels are used to create labels for the six check boxes in the
Custom page in the Phone Book. You might use these check boxes to track the
products a customer may have purchased. You could also track the current status
of a contact. You should limit the length of the label that you type to keep it
from being truncated when it is shown.

There really is no limit to the type of data that you enter in the custom
fields of the Phone Book. The labels that you create are really for your own
use. They have no direct correlation to the data that you type in.


ΓòÉΓòÉΓòÉ <hidden> Schedule ΓòÉΓòÉΓòÉ

The Schedule page lets you select settings for your work day and appointments.

Schedule Preferences

For a detailed explanation of the schedule preferences, select from the
following list:

o Work Day
o Appointments
o Options

The Default button changes the schedule options back to the default values that
were set when the Workplace Companion was installed.


ΓòÉΓòÉΓòÉ <hidden> Schedule (Work Day) ΓòÉΓòÉΓòÉ

The Work Day group box contains options to set the starting and ending points
of your work day.

The Start spin button should be set to the beginning of your work day (i.e.
9:00 AM). The Stop spin button should be set to the end of your work day (i.e.
5:00 PM).

This range is used to determine the first appointment slot shown in the
Appointment List of the Appointment Book. The range specified is also used when
the Work day view is selected in the Planner.


ΓòÉΓòÉΓòÉ <hidden> Schedule (Appointments) ΓòÉΓòÉΓòÉ

You may further customize the Appointment List by setting the Interval
drop-down list. The value set here is the interval used to schedule your day's
events. For example, if you set the Interval  to "30 min", you may schedule
events every half-hour. If you set it to "1 hr", 9:30 AM, 10:30 AM, etc. are
not available.

The Default Duration determines how long an appointment is when it is initially
created. Thus, if most of your appointments last for an hour, you would set
this value to "1 hr". Of course, this is just the default value. You may always
explicitly set the duration when you create an appointment.

The Default lead time refers to the amount of advanced time you desire to alert
you to an appointment. The default setting is no lead, which means you are
alerted to an appointment at the time the appointment is scheduled. If you
desire an advanced warning, you can set this preference to any amount of time
between 5 minutes and 2 hours, in 5-minute increments.


ΓòÉΓòÉΓòÉ <hidden> Schedule (Options) ΓòÉΓòÉΓòÉ

The Options group box contains two selections that allow you to customize your
Appointment Book. You may set the following options:

Page flip
          This option determines whether you see an animated page flipping when
          you flip the pages in your Appointment Book. The default setting is
          on which turns on the animation. If you do not want to see the
          animated turning of pages, turn off this option.

Date tracking
          This option determines whether the Appointment Book tracks the
          currently selected day in the Calendar. The default setting turns on
          tracking. If you turn on this option, selecting a day in the Calendar
          causes that day to automatically appear in your Appointment Book.
          This way, you can quickly see any appointments scheduled for selected
          days.


ΓòÉΓòÉΓòÉ <hidden> General ΓòÉΓòÉΓòÉ

The General page lets you select the Launch Pad information for launching an
application from the Companion and other options.

General Preferences

For a detailed explanation of the general preferences, select from the
following list:

o Launch Pad
o Options


ΓòÉΓòÉΓòÉ <hidden> General (Launch) ΓòÉΓòÉΓòÉ

The Launch Pad group box contains two entry fields that allow you specify the
launch pad information for launching an application.

The Program entry field should contain the complete path (drive and
subdirectory) where the executable file for the application you want to launch
resides. If you do not know where this file resides, use the Find button to
locate it.

If the application requires any parameters, type them in the Params entry
field. The manual that came with your application should provide this
information.


ΓòÉΓòÉΓòÉ <hidden> General (Options) ΓòÉΓòÉΓòÉ

The Options group box contains choices that refer to the entire Companion in
general.

The Verify Menu Delete Choice check box determines whether a precautionary
message appears when you try to delete any information from your Companion.
This choice does not affect the Shredder. That is, dragging items to the
Shredder deletes them without displaying a precautionary message, regardless of
whether this option is enabled.


ΓòÉΓòÉΓòÉ 11. Clock/Calendar Menu ΓòÉΓòÉΓòÉ

The context menu provides further options for customizing the Arcadia
Clock/Calendar. The context menu can be activated through the mouse (default:
right-click) or by pressing Shift-F10. For more information on these options,
choose from the following list:

o Refresh
o Restore
o Help
o View
o Options
o Print
o Preferences


ΓòÉΓòÉΓòÉ 11.1. Refresh ΓòÉΓòÉΓòÉ

This command refreshes the entire Clock/Calendar area. It does not change what
is displayed in either the clock or calendar areas.

The Refresh command is useful for fixing paint errors that may occur due to
OS/2 system bugs. Refreshing the Clock/Calendar is equivalent to repainting the
entire window.


ΓòÉΓòÉΓòÉ 11.2. Restore ΓòÉΓòÉΓòÉ

This command restores the Clock/Calendar window to its original position and
size. This is useful if the Clock/Calendar window has been changed to an
undesired size.

Note:  The Clock/Calendar window's original size is set to its minimum. The
window cannot be sized smaller than these dimensions. The default location is
at the bottom-left corner of the desktop.


ΓòÉΓòÉΓòÉ 11.3. Help Menu ΓòÉΓòÉΓòÉ

The following commands are available from the Help menu:

Help index
          Displays an index of help topics.

General help
          Displays general help for the Clock/Calendar module.

Using help
          Displays how to use the help facility.

Keys help
          Displays help for the keys used in Workplace Companion.

Product Information
          Displays the Product Information dialog box.


ΓòÉΓòÉΓòÉ 11.3.1. Help index ΓòÉΓòÉΓòÉ

The Help index command displays an index of help topics for the Arcadia
Workplace Companion.


ΓòÉΓòÉΓòÉ 11.3.2. General help ΓòÉΓòÉΓòÉ

The General help command displays general help on the Clock/Calendar.


ΓòÉΓòÉΓòÉ 11.3.3. Using help ΓòÉΓòÉΓòÉ

The Using help command displays how to use the help facility.


ΓòÉΓòÉΓòÉ 11.3.4. Keys help ΓòÉΓòÉΓòÉ

The Keys help command displays help for the keyboard interface to the Arcadia
Workplace Companion.


ΓòÉΓòÉΓòÉ 11.3.5. Product Information ΓòÉΓòÉΓòÉ

The Product Information screen contains the following information:

o Product Name
o Company Name and Logo
o Company Information
o Copyright Information


ΓòÉΓòÉΓòÉ 11.4. View Menu ΓòÉΓòÉΓòÉ

The View menu contains choices that allow the manipulation of the calendar area
without using the mouse. The following commands appear in the View menu:

Month
          The Month menu provides commands to move the Calendar area to any of
          the 12 months in the year.

Next month
          This command moves the Calendar area to the next month of the year.

Previous month
          This command moves the Calendar area to the previous month of the
          year.

Next year
          This command moves the Calendar area to the next year.

Previous year
          This command moves the Calendar area to the previous year.

Today
          This command returns the highlighted area of the Calendar to the
          current date. This works regardless of what day is selected.


ΓòÉΓòÉΓòÉ 11.4.1. Month ΓòÉΓòÉΓòÉ

You may change the display of the Calendar area to any month of the current
year. To change the month, do the following:

o Select the View menu choice from the context menu

o Select the Month menu from the cascade menu and choose any one of the 12
  months displayed on the cascaded menu.


ΓòÉΓòÉΓòÉ 11.4.2. Next month ΓòÉΓòÉΓòÉ

You may change the display of the Calendar area to the next consecutive month.
To change to the next month, do the following:

o Select the View menu choice from the context menu

o Select the Next month command from the cascade menu

Note:  Selecting this command when December is displayed causes January of the
next year to be displayed.


ΓòÉΓòÉΓòÉ 11.4.3. Previous month ΓòÉΓòÉΓòÉ

You may change the display of the Calendar area to the previous month. To
change to the previous month, do the following:

o Select the View menu choice from the context menu

o Select the Previous month command from the cascade menu

Note:  Selecting this command when January is displayed causes December of the
previous year to be displayed.


ΓòÉΓòÉΓòÉ 11.4.4. Next year ΓòÉΓòÉΓòÉ

You may change the display of the Calendar area to the next year. To change to
the next year, do the following:

o Select the View menu choice from the context menu

o Select the Next year command from the cascade menu

Note:  Years after 1999 are displayed as (00) in areas where the short form of
the date is displayed.


ΓòÉΓòÉΓòÉ 11.4.5. Previous year ΓòÉΓòÉΓòÉ

You may change the display of the Calendar area to the previous year. To change
to the previous year, do the following:

o Select the View menu choice from the context menu

o Select the Previous year command from the cascade menu

Note:  Years after 1999 are displayed as (00) in areas where the short form of
the date is displayed.


ΓòÉΓòÉΓòÉ 11.4.6. Today ΓòÉΓòÉΓòÉ

You may restore the highlighted day on the Calendar to reflect the current
date. To highlight the current date, do the following:

o Select the View menu choice from the context menu

o Select the Today command from the cascade menu

Note:  This command works no matter what day, month, or year is selected in the
Calendar area.


ΓòÉΓòÉΓòÉ 11.5. Options Menu ΓòÉΓòÉΓòÉ

The Options menu contains choices that allow you to customize the various
options of the Clock/Calendar window. The following commands appear in the
Options menu:

Local city
          This command causes a dialog box to appear which allows you to set
          your Local City.

Alarms
          This command causes a dialog box to appear which allows you to set up
          to 10 custom Alarms.

Daylight savings
          This command causes a dialog box to appear which allows you to set
          Daylight Savings Time (DST) on or off. You may also customize which
          international cities support DST.

City List
          This command causes a dialog box to appear which allows you to
          customize the international cities that appear in the City List.

Holidays
          This command causes a dialog box to appear which allows you to create
          Holidays that appear in the Clock/Calendar window.


ΓòÉΓòÉΓòÉ 11.5.1. Local city ΓòÉΓòÉΓòÉ

You may set any city in the Clock/Calendar to be the Local City. This city is
then used to calculate times for all of the international cities that are
displayed using the International Time choice of the time window. To change the
local city, do the following:

o Select the Options menu choice from the context menu

o Select the Local city command from the cascade menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 11.5.2. Alarms ΓòÉΓòÉΓòÉ

You may set up to ten (10) custom alarms. To set an alarm, do the following:

o Select the Options menu choice from the context menu

o Select the Alarms command from the cascade menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 11.5.3. Daylight savings ΓòÉΓòÉΓòÉ

You may turn Daylight Savings Time on or off. To set DST, do the following:

o Select the Options menu choice from the context menu

o Select the Daylight savings command from the cascade menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 11.5.4. City list ΓòÉΓòÉΓòÉ

You may add, modify, or delete cities that appear in the International City
List. To modify the City List, do the following:

o Select the Options menu choice from the context menu

o Select the City list command from the cascade menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 11.5.5. Holidays ΓòÉΓòÉΓòÉ

You may designate certain days to be holidays. To create a holiday, do the
following:

o Select the Options menu choice from the context menu

o Select the Holidays command from the cascade menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 11.6. Print ΓòÉΓòÉΓòÉ

The Print menu contains a cascaded list of all the forms that can be printed
from the Clock/Calendar. The following forms can be printed from the Print
menu:

Year calendar
          This command prints a the Full Year Calendar for the currently
          selected year in the Clock/Calendar.


ΓòÉΓòÉΓòÉ 11.6.1. Year calendar ΓòÉΓòÉΓòÉ

You may print a calendar that displays an entire year. To print the Full Year
Calendar, do the following:

o Select the year you wish to print in the Clock/Calendar

o Select the Print menu choice from the context menu

o Select the Year calendar command from the cascade menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 11.7. Preferences ΓòÉΓòÉΓòÉ

You may customize many of the features of the Arcadia Workplace Companion. To
change the preferences, do the following:

o Select the Preferences menu choice from the context menu

o Enter the appropriate values in the Preferences Notebook


ΓòÉΓòÉΓòÉ 12. Planner Menu ΓòÉΓòÉΓòÉ

The context menu that is available provides further options for customizing
appointments set in the Planner. The context menu can be activated through the
mouse (default: right-click) or by pressing Shift-F10. For more information on
these options, choose from the following list:

o Open
o Refresh
o Restore
o Help
o View
o New


ΓòÉΓòÉΓòÉ 12.1. Open Menu ΓòÉΓòÉΓòÉ

The Open menu contains choices that allow you to manipulate the display of the
Planner. The following commands appear in the Open menu:

Work day view
          This command changes the display of the Planner to the Work Day view.

Full day view
          This command changes the display of the Planner to the Full Day view.


ΓòÉΓòÉΓòÉ 12.1.1. Work day view ΓòÉΓòÉΓòÉ

You may change the display of the Planner to show only the hours from the
selected work day, with one extra hour at the start and end of the day. To
change to the Work day view, do the following:

o Select the Open menu choice from the context menu

o Select the Work day view command from the cascade menu


ΓòÉΓòÉΓòÉ 12.1.2. Full day view ΓòÉΓòÉΓòÉ

You may change the display of the Planner to show all 24 hours of the day. To
change to the Full Day view, do the following:

o Select the Open menu choice from the context menu

o Select the Full day view command from the cascade menu


ΓòÉΓòÉΓòÉ 12.2. Refresh ΓòÉΓòÉΓòÉ

This command refreshes the Planner window. It does not change what is displayed
in any of the time slots.

The Refresh command is useful for fixing paint errors that may occur due to
OS/2 system bugs. Refreshing the Planner is equivalent to repainting the entire
window.


ΓòÉΓòÉΓòÉ 12.3. Restore ΓòÉΓòÉΓòÉ

This command restores the Planner window to its original position and size.
This is useful if the Planner has been changed to an undesired size.

Note:  The default location for the Planner is the bottom-left corner of the
desktop.


ΓòÉΓòÉΓòÉ 12.4. Help Menu ΓòÉΓòÉΓòÉ

The following commands are available from the Help menu:

Help index
          Displays an index of help topics.

General help
          Displays general help for the Planner.

Using help
          Displays how to use the help facility.

Keys help
          Displays help for the keys used in Workplace Companion.

Product Information
          Displays the Product Information dialog box.


ΓòÉΓòÉΓòÉ 12.4.1. Help index ΓòÉΓòÉΓòÉ

The Help index command displays an index of help topics for the Arcadia
Workplace Companion.


ΓòÉΓòÉΓòÉ 12.4.2. General help ΓòÉΓòÉΓòÉ

The General help command displays general help on the Planner.


ΓòÉΓòÉΓòÉ 12.4.3. Using help ΓòÉΓòÉΓòÉ

The Using help command displays how to use the help facility.


ΓòÉΓòÉΓòÉ 12.4.4. Keys help ΓòÉΓòÉΓòÉ

The Keys help command displays help for the keyboard interface to the Arcadia
Workplace Companion.


ΓòÉΓòÉΓòÉ 12.4.5. Product Information ΓòÉΓòÉΓòÉ

The Product Information screen contains the following information:

o Product Name
o Company Name and Logo
o Company Information
o Copyright Information


ΓòÉΓòÉΓòÉ 12.5. View menu ΓòÉΓòÉΓòÉ

The View menu contains choices that allow the manipulation of the Planner Book
without using the mouse. The following commands appear in the View menu:

Month
          The Month menu provides commands to display any of the 12 months in
          the year.

Next month
          This command moves the Planner to the next month of the year.

Previous month
          This command moves the Planner to the previous month of the year.

Next year
          This command moves the Planner to the same month in the next year.

Previous year
          This command moves the Planner to the same month in the previous
          year.

Current month
          This command returns the Planner so that the current month is shown.


ΓòÉΓòÉΓòÉ 12.5.1. Month ΓòÉΓòÉΓòÉ

You may change the display of the Planner to any month of the current year. To
change the month, do the following:

o Select the View menu choice from the context menu

o Select the Month menu from the cascade menu and choose any one of the 12
  months displayed on the cascaded menu.


ΓòÉΓòÉΓòÉ 12.5.2. Next month ΓòÉΓòÉΓòÉ

You may change the display of the Planner to the next consecutive month. To
change to the next month, do the following:

o Select the View menu choice from the context menu

o Select the Next month command from the cascade menu

Note:  Selecting this command when December is displayed causes January of the
next year to be displayed.


ΓòÉΓòÉΓòÉ 12.5.3. Previous month ΓòÉΓòÉΓòÉ

You may change the display of the Planner area to the previous month. To change
to the previous month, do the following:

o Select the View menu choice from the context menu

o Select the Previous month command from the cascade menu

Note:  Selecting this command when January is displayed causes December of the
previous year to be displayed.


ΓòÉΓòÉΓòÉ 12.5.4. Next year ΓòÉΓòÉΓòÉ

You may change the display of the Planner to same month in the next year. To
change to the same month in the next year, do the following:

o Select the View menu choice from the context menu

o Select the Next year command from the cascade menu

Note:  Years after 1999 are displayed as (00) in areas where the short form of
the date is displayed.


ΓòÉΓòÉΓòÉ 12.5.5. Previous year ΓòÉΓòÉΓòÉ

You may change the display of the Planner to the same month in the previous
year. To change to the same month in the previous year, do the following:

o Select the View menu choice from the context menu

o Select the Previous year command from the cascade menu

Note:  Years after 1999 are displayed as (00) in areas where the short form of
the date is displayed.


ΓòÉΓòÉΓòÉ 12.5.6. Current month ΓòÉΓòÉΓòÉ

You may restore the Planner so that the current day is shown. To return to the
current date, do the following:

o Select the View menu choice from the context menu

o Select the Current day command from the cascade menu

The current day is always shown with a red box drawn around it in the title
area of the Planner.

Note:  This command works no matter what day, month, or year is selected in the
Planner.


ΓòÉΓòÉΓòÉ 12.6. New ΓòÉΓòÉΓòÉ

Use the New command to create a new appointment in the Planner. To create a new
appointment, do the following:

o Select the New menu choice from the context menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 12.7. Delete ΓòÉΓòÉΓòÉ

Use the Delete command to delete an existing appointment from the Planner. To
delete an appointment, do the following:

o Select the time slot with the appointment you wish to delete

o Select the Delete menu choice from the context menu

o Use the Delete Appointment dialog to choose the appointment(s) you wish to
  delete.


ΓòÉΓòÉΓòÉ 13. Appointment Book Menu ΓòÉΓòÉΓòÉ

The context menu that is available provides further options for customizing
appointments set in the Appointment Book. The context menu can be activated
through the mouse (default: right-click) or by pressing Shift-F10. For more
information on these options, choose from the following list:

o Open
o Refresh
o Restore
o Help
o View
o Delete
o New
o Edit
o Planner
o Print
o File Maintenance


ΓòÉΓòÉΓòÉ 13.1. Open Menu ΓòÉΓòÉΓòÉ

The Open menu contains choices that allow you to manipulate the display of the
Appointment Book. The following commands appear in the Open menu:

Daily view
          This command changes the display of the Appointment Book to a Daily
          view.

Work week view
          This command changes the display of the Appointment Book to the Work
          week view.

Regular week view
          This command changes the display of the Appointment Book to the
          Regular week view.

Bi-weekly view
          This command changes the display of the Appointment Book to the
          Bi-weekly view.


ΓòÉΓòÉΓòÉ 13.1.1. Daily view ΓòÉΓòÉΓòÉ

You may change the display of the Appointment Book to show a single day per
page. To change to the Daily view, do the following:

o Select the Open menu choice from the context menu

o Select the Daily view command from the cascade menu


ΓòÉΓòÉΓòÉ 13.1.2. Work week view ΓòÉΓòÉΓòÉ

You may change the display of the Appointment Book to show one week at a time.
To change to the Work week view, do the following:

o Select the Open menu choice from the context menu

o Select the Work week view command from the cascade menu

Note:  The Saturday and Sunday list boxes in the Work week view are smaller
than the week day boxes. This allows you to fit more appointments on the days
of the week.


ΓòÉΓòÉΓòÉ 13.1.3. Regular week view ΓòÉΓòÉΓòÉ

You may change the display of the Appointment Book to show one week at a time.
To change to the Regular week view, do the following:

o Select the Open menu choice from the context menu

o Select the Regular week view command from the cascade menu

Note:  All of the list boxes in the Regular week view are the same size.


ΓòÉΓòÉΓòÉ 13.1.4. Bi-weekly view ΓòÉΓòÉΓòÉ

You may change the display of the Appointment Book to show two weeks at a time.
To change to the Bi-weekly view, do the following:

o Select the Open menu choice from the context menu

o Select the Bi-Weekly view command from the cascade menu


ΓòÉΓòÉΓòÉ 13.2. Refresh ΓòÉΓòÉΓòÉ

This command refreshes the Arcadia Appointment Book window. It does not change
what is displayed in any of the list boxes.

The Refresh command is useful for fixing paint errors that may occur due to
OS/2 system bugs. Refreshing the Appointment Book is equivalent to repainting
the entire window.


ΓòÉΓòÉΓòÉ 13.3. Restore ΓòÉΓòÉΓòÉ

This command restores the Arcadia Appointment Book window to its original
position and size. This is useful if the Appointment Book has been changed to
an undesired size.

Note:  The default location for the Appointment Book is at the top-left corner
of the desktop.


ΓòÉΓòÉΓòÉ 13.4. Help Menu ΓòÉΓòÉΓòÉ

The following commands are available from the Help menu:

Help index
          Displays an index of help topics.

General help
          Displays general help for the Appointment Book Module.

Using help
          Displays how to use the help facility.

Keys help
          Displays help for the keys used in Workplace Companion.

Product Information
          Displays the Product Information dialog box.


ΓòÉΓòÉΓòÉ 13.4.1. Help index ΓòÉΓòÉΓòÉ

The Help index command displays an index of help topics for the Arcadia
Workplace Companion.


ΓòÉΓòÉΓòÉ 13.4.2. General help ΓòÉΓòÉΓòÉ

The General help command displays general help on the Appointment Book.


ΓòÉΓòÉΓòÉ 13.4.3. Using help ΓòÉΓòÉΓòÉ

The Using help command displays how to use the help facility.


ΓòÉΓòÉΓòÉ 13.4.4. Keys help ΓòÉΓòÉΓòÉ

The Keys help command displays help for the keyboard interface to the Arcadia
Workplace Companion.


ΓòÉΓòÉΓòÉ 13.4.5. Product Information ΓòÉΓòÉΓòÉ

The Product Information screen contains the following information:

o Product Name
o Company Name and Logo
o Company Information
o Copyright Information


ΓòÉΓòÉΓòÉ 13.5. View menu ΓòÉΓòÉΓòÉ

The View menu contains choices that allow the manipulation of the Appointment
Book without using the mouse. The following commands appear in the View menu:

Next day
          This command moves the Appointment Book to the next day of the week.

Previous day
          This command moves the Appointment Book to the previous day of the
          week.

Next week
          This command moves the Appointment Book to the next week of the
          month.

Previous week
          This command moves the Appointment Book to the previous week of the
          month.

Today
          This command flips the Appointment Book so that the current date is
          shown. This works regardless of what view you are in.


ΓòÉΓòÉΓòÉ 13.5.1. Next day ΓòÉΓòÉΓòÉ

You may flip the pages of the Appointment Book so that the next consecutive day
is shown. To flip to the next day, do the following:

o Select the View menu choice from the context menu

o Select the Next day command from the cascade menu

Note:  This command is only available if the Appointment Book is in the Daily
view.


ΓòÉΓòÉΓòÉ 13.5.2. Previous day ΓòÉΓòÉΓòÉ

You may flip the pages of the Appointment Book so that the previous day is
shown. To flip to the previous day, do the following:

o Select the View menu choice from the context menu

o Select the Previous day command from the cascade menu

Note:  This command is only be available if the Appointment Book is in the
Daily view.


ΓòÉΓòÉΓòÉ 13.5.3. Next week ΓòÉΓòÉΓòÉ

You may flip the pages of the Appointment Book so that the next consecutive day
is shown. To flip to the next day, do the following:

o Select the View menu choice from the context menu

o Select the Next week command from the cascade menu


ΓòÉΓòÉΓòÉ 13.5.4. Previous week ΓòÉΓòÉΓòÉ

You may flip the pages of the Appointment Book so that the previous week is
shown. To flip to the previous week, do the following:

o Select the View menu choice from the context menu

o Select the Previous week command from the cascade menu


ΓòÉΓòÉΓòÉ 13.5.5. Today ΓòÉΓòÉΓòÉ

You may flip the pages of the Appointment Book so that the current date is
shown. To flip to the current date, do the following:

o Select the View menu choice from the context menu

o Select the Today command from the cascade menu

Note:  This command works regardless of the view that you are in.


ΓòÉΓòÉΓòÉ 13.6. Delete ΓòÉΓòÉΓòÉ

Use the Delete command to delete one or more items from the Appointment Book.
To delete an appointment, do the following:

o Select the appointment(s) you wish to delete

o Select the Delete menu choice from the context menu

Before you delete an item, consider that you cannot recover it. When you delete
an item, a window appears asking you to confirm your delete request. You may
suppress the display of these boxes by turning delete verification off in the
General page of the Preferences Notebook


ΓòÉΓòÉΓòÉ 13.7. New ΓòÉΓòÉΓòÉ

Use the New command to create a new appointment in the Appointment Book. To
create a new appointment, do the following:

o Select the New menu choice from the context menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 13.8. Edit ΓòÉΓòÉΓòÉ

Use the Edit command to edit an existing appointment in the Appointment Book.
To edit an appointment, do the following:

o Select the Edit menu choice from the context menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 13.9. Planner ΓòÉΓòÉΓòÉ

You may view the appointments in the Appointment Book in the associated Planner
window. The Planner is a separate window that contains a grid view of the
current month. To display the Planner, do the following:

o Select the Planner menu choice from the context menu


ΓòÉΓòÉΓòÉ 13.10. Print Menu ΓòÉΓòÉΓòÉ

The Print menu contains a cascaded list of all the forms that can be printed
from the Appointment Book. The following forms can be printed from the Print
menu:

Weekly
          This command prints the week's appointment using the Weekly Planner
          form.

Tri-Fold
          This command prints the week's appointment using the Tri-fold form.


ΓòÉΓòÉΓòÉ 13.10.1. Weekly ΓòÉΓòÉΓòÉ

You may print the week's appointments. To print the appointments using the
Weekly Planner form, do the following:

o Select the Print menu choice from the context menu

o Select the Weekly command from the cascade menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 13.10.2. Tri-fold ΓòÉΓòÉΓòÉ

You may print the week's appointments. To print the appointments using the
Tri-fold form, do the following:

o Select the Print menu choice from the context menu

o Select the Tri-fold command from the cascade menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 13.11. File Maintenance menu ΓòÉΓòÉΓòÉ

The File Maintenance menu contains choices that allow you to work with the data
contained in the Appointment Book. The following commands appear in the File
Maintenance menu:

Import
          This command lets you import data into your Appointment Book from
          data stored outside of the Workplace Companion.

Export
          This command lets you export data from your Appointment Book.

Recall database
          This command lets you retrieve any data that has previously been
          deleted or exported.

Clear database
          This command lets you delete all of the entries from the Appointment
          Book.

Reindex database
          This command lets you reindex the database that is used by the
          Appointment Book.


ΓòÉΓòÉΓòÉ 13.11.1. Import ΓòÉΓòÉΓòÉ

You can import data from other applications into your Appointment Book. To
import data from another application, do the following:

o Select the File Maintenance menu choice from the context menu

o Select the Import command from the cascade menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 13.11.2. Export ΓòÉΓòÉΓòÉ

You can export your Appointment Book data for use in other applications. To
export data from your Appointment Book, do the following:

o Select the File Maintenance menu choice from the context menu

o Select the Export command from the cascade menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 13.11.3. Recall database ΓòÉΓòÉΓòÉ

You can retrieve data that was previously cleared or exported. To retrieve the
backup database file, do the following:

o Select the File Maintenance menu choice from the context menu

o Select the Recall database command from the cascade menu


ΓòÉΓòÉΓòÉ 13.11.4. Clear database ΓòÉΓòÉΓòÉ

You can delete all of the information that is stored in your Appointment Book.
To clear out your Appointment Book database, do the following:

o Select the File Maintenance menu choice from the context menu

o Select the Clear database command from the cascade menu


ΓòÉΓòÉΓòÉ 13.11.5. Reindex database ΓòÉΓòÉΓòÉ

You may reindex the database file that is used by your Appointment Book. To
reindex your Appointment Book database, do the following:

o Select the File Maintenance menu choice from the context menu

o Select the Reindex database command from the cascade menu


ΓòÉΓòÉΓòÉ 14. Appointment MLE Menu ΓòÉΓòÉΓòÉ

The context menu that is available provides further options for customizing
appointments set in the Appointment Book. The context menu can be activated
through the mouse (default: right-click) or by pressing Shift-F10 while the
Appointment MLE has focus. For more information on these options, choose from
the following list:

o Save
o Cancel
o Help
o Duration
o Notes
o To-Do List
o Events
o Recurring


ΓòÉΓòÉΓòÉ 14.1. Save ΓòÉΓòÉΓòÉ

You may use the Save menu choice to save the settings for the appointment that
you are editing. To save an appointment, do the following:

o Enter the appropriate appointment information in the Appointment MLE.

o Select the Save menu choice from the context menu


ΓòÉΓòÉΓòÉ 14.2. Cancel ΓòÉΓòÉΓòÉ

You may use the Cancel menu choice to discard the changes you make to
appointments that you edit. To discard appointment changes, do the following:

o Select the Cancel menu choice from the context menu


ΓòÉΓòÉΓòÉ 14.3. Help ΓòÉΓòÉΓòÉ

The following commands are available from the Help menu:

Help index
          Displays an index of help topics.

General help
          Displays general help for the Appointment Book module.

Using help
          Displays how to use the help facility.

Keys help
          Displays help for the keys used in Workplace Companion.


ΓòÉΓòÉΓòÉ 14.3.1. Help index ΓòÉΓòÉΓòÉ

The Help index command displays an index of help topics for the Arcadia
Workplace Companion.


ΓòÉΓòÉΓòÉ 14.3.2. General help ΓòÉΓòÉΓòÉ

The General help command displays general help on the Appointment Book.


ΓòÉΓòÉΓòÉ 14.3.3. Using help ΓòÉΓòÉΓòÉ

The Using help command displays how to use the help facility.


ΓòÉΓòÉΓòÉ 14.3.4. Keys help ΓòÉΓòÉΓòÉ

The Keys help command displays help for the keyboard interface to the Arcadia
Workplace Companion.


ΓòÉΓòÉΓòÉ 14.4. Duration ΓòÉΓòÉΓòÉ

You may set a duration for the appointments that you create. To set a duration,
do the following:

o Create or edit an appointment

o Right-click to bring up the context menu

o Select the Duration menu choice from the context menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 14.5. Notes ΓòÉΓòÉΓòÉ

You may enter notes for the appointments that you create. To add notes, do the
following:

o Create or edit an appointment

o Right-click to bring up the context menu

o Select the Notes menu choice from the context menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 14.6. To-Do List ΓòÉΓòÉΓòÉ

You may place any of the appointments that you create in the To-Do List
automatically. To place an appointment in the To-Do List, do the following:

o Create or edit an appointment

o Right-click to bring up the context menu

o Select the To-Do List menu choice from the context menu

Note:  You can remove the appointment by repeating the above procedure.


ΓòÉΓòÉΓòÉ 14.7. Events Menu ΓòÉΓòÉΓòÉ

The Events menu contains choices that let you associate events to the
appointments you create. The following commands appear in the Events menu:

Alarm
          This command lets you create an alarm that alerts you of an impending
          appointment.

Launch
          This command lets you launch applications at specifies times.


ΓòÉΓòÉΓòÉ 14.7.1. Alarm ΓòÉΓòÉΓòÉ

You may set an alarm to alert you to an impending appointment. To set an alarm,
do the following:

o Create or edit an appointment

o Right-click to bring up the context menu

o Select the Events menu choice from the context menu

o Select the Alarm command from the cascade menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 14.7.2. Launch ΓòÉΓòÉΓòÉ

You may use appointments to launch applications at specified time. To launch an
application, do the following:

o Create or edit an appointment

o Right-click to bring up the context menu

o Select the Events menu choice from the context menu

o Select the Launch command from the cascade menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 14.8. Recurring ΓòÉΓòÉΓòÉ

You may create a group of appointments that occurs on a regular basis. To
create a recurring appointment, do the following:

o Create or edit an appointment

o Right-click to bring up the context menu

o Select the Recurring menu choice from the context menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 15. Telephone/Address Book Menu ΓòÉΓòÉΓòÉ

The context menu that is available provides further options for customizing the
Telephone/Address Book. The context menu can be activated through the mouse
(default: right-click) or by pressing Shift-F10.

For more information on these options, choose from the following list:

o Open
o Refresh
o Restore
o Help
o New
o Create another
o Delete
o Filter
o Print
o File Maintenance


ΓòÉΓòÉΓòÉ 15.1. Open menu ΓòÉΓòÉΓòÉ

The Open menu contains choices that allow you to manipulate the display of the
Phone Book. The following commands appear in the Open menu:

Details view
          This command changes the display of the Phone Book to Details view.

Icon view
          This command changes the display of the Phone Book to Icon view.


ΓòÉΓòÉΓòÉ 15.1.1. Details view ΓòÉΓòÉΓòÉ

You may change the display of the Phone Book to Details view. This view shows
the last name, first name, and the first phone number listed for each entry in
the Phone Book. To change to the Details view, do the following:

o Select the Open menu choice from the context menu

o Select the Details view command from the cascade menu


ΓòÉΓòÉΓòÉ 15.1.2. Icon view ΓòÉΓòÉΓòÉ

You may change the display of the Phone Book to Icon view. This view shows the
last name and the icon for each entry in the Phone Book. To change to the Icon
view, do the following:

o Select the Open menu choice from the context menu

o Select the Icon view command from the cascade menu


ΓòÉΓòÉΓòÉ 15.2. Refresh ΓòÉΓòÉΓòÉ

This command refreshes the Arcadia Phone Book window. It does not change what
is displayed in the notebook.

The Refresh command is useful for fixing paint errors that may occur due to
OS/2 system bugs. Refreshing the Phone Book is equivalent to repainting the
entire window.


ΓòÉΓòÉΓòÉ 15.3. Restore ΓòÉΓòÉΓòÉ

This command restores the Arcadia Phone Book window to its original position
and size. This is useful if the window has been changed to an undesired size.

Note:  The default location for the Phone book is at the top-right corner of
the desktop.


ΓòÉΓòÉΓòÉ 15.4. Help Menu ΓòÉΓòÉΓòÉ

The following commands are available from the Help menu:

Help index
          Displays an index of help topics.

General help
          Displays general help for the Telephone/Address module.

Using help
          Displays how to use the help facility.

Keys help
          Displays help for the keys used in Workplace Companion.

Product Information
          Displays the Product Information dialog box.


ΓòÉΓòÉΓòÉ 15.4.1. Help index ΓòÉΓòÉΓòÉ

The Help index command displays an index of help topics for the Workplace
Companion.


ΓòÉΓòÉΓòÉ 15.4.2. General help ΓòÉΓòÉΓòÉ

The General help command displays general help on the Telephone/Address Book.


ΓòÉΓòÉΓòÉ 15.4.3. Using help ΓòÉΓòÉΓòÉ

The Using help command displays how to use the help facility.


ΓòÉΓòÉΓòÉ 15.4.4. Keys help ΓòÉΓòÉΓòÉ

The Keys help command displays help for the keyboard interface to the Arcadia
Workplace Companion.


ΓòÉΓòÉΓòÉ 15.4.5. Product Information ΓòÉΓòÉΓòÉ

The Product Information screen contains the following information:

o Product Name
o Company Name and Logo
o Company Information
o Copyright Information


ΓòÉΓòÉΓòÉ 15.5. New ΓòÉΓòÉΓòÉ

Use the New command to create a new entry in the Phone Book. To create a new
entry, do the following:

o Select the New menu choice from the context menu

o Enter the appropriate values in the Personal Information notebook.


ΓòÉΓòÉΓòÉ 15.6. Create another ΓòÉΓòÉΓòÉ

Use the Create another command to duplicate the selected entry and create a new
entry. To duplicate an entry, do the following:

o Select the Create another menu choice from the context menu

o Enter the appropriate values in the Personal Information notebook.

Note:  You should at least change the name of the new entry. If you don't, you
will have duplicate Phone Book entries.


ΓòÉΓòÉΓòÉ 15.7. Delete ΓòÉΓòÉΓòÉ

Use the Delete command to delete one or more items from the Phone Book. To
delete a phone book entry, do the following:

o Select the item(s) you wish to delete

o Select the Delete menu choice from the context menu

Before you delete an item, consider that you cannot recover it. When you delete
an item, a window appears asking you to confirm your delete request. You may
suppress the display of these boxes by turning delete verification off in the
General page of the Preferences Notebook


ΓòÉΓòÉΓòÉ 15.8. Filter ΓòÉΓòÉΓòÉ

You may use the Filter facility to find specific people in your Phone Book. To
use the Filter facility, do the following:

o Select the Filter menu choice from the context menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 15.9. Print Menu ΓòÉΓòÉΓòÉ

The Print menu contains a cascaded list of all the forms that can be printed
from the Phone Book. The following forms can be printed from the Print menu:

Detailed
          This command prints a detailed listing of the entries in your Phone
          Book.

Summary
          This command prints a summary listing of the entries in your Phone
          Book.

Mailing labels
          This command prints the names of the people in your Phone Book and
          their address in a 3-up format for mailing labels.


ΓòÉΓòÉΓòÉ 15.9.1. Detailed ΓòÉΓòÉΓòÉ

You may print a detailed listing of the people in your Phone Book. This report
includes the entry's name, title, company name, primary and secondary
addresses, telephone numbers, and notes for each entry. To print the detailed
report, do the following:

o Select the Print menu choice from the context menu

o Select the Detailed command from the cascade menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 15.9.2. Summary ΓòÉΓòÉΓòÉ

You may print a summary listing of the people in your Phone Book. This report
includes the entry's name and company. To print the summary report, do the
following:

o Select the Print menu choice from the context menu

o Select the Summary command from the cascade menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 15.9.3. Mailing labels ΓòÉΓòÉΓòÉ

You may print a the names and address of the people in your Phone Book in a
3-up format for mailing labels. To print mailing labels for the people in your
Phone Book, do the following:

o Select the Print menu choice from the context menu

o Select the Mailing lables command from the cascade menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 15.10. File Maintenance Menu ΓòÉΓòÉΓòÉ

The File Maintenance menu contains choices that allow you to work with the data
contained in the Phone Book. The following commands appear in the File
Maintenance menu:

Import
          This command lets you import data into your Phone Book from data
          stored outside of the Workplace Companion.

Export
          This command lets you export data from your Phone Book.

Recall database
          This command lets you delete all of the entries from the Phone Book.

Clear database
          This command lets you retrieve any data that has previously been
          deleted or exported.

Reindex database
          This command lets you reindex the database that is used by the Phone
          Book.


ΓòÉΓòÉΓòÉ 15.10.1. Import ΓòÉΓòÉΓòÉ

You can import data from other applications into your Phone Book. To import
data from another application, do the following:

o Select the File Maintenance menu choice from the context menu

o Select the Import command from the cascade menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 15.10.2. Export ΓòÉΓòÉΓòÉ

You can export your Phone Book data for use in other applications. To export
data from your Phone Book, do the following:

o Select the File Maintenance menu choice from the context menu

o Select the Export command from the cascade menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 15.10.3. Recall database ΓòÉΓòÉΓòÉ

You can retrieve data that was previously cleared or exported. To retrieve the
backup database file, do the following:

o Select the File Maintenance menu choice from the context menu

o Select the Recall database command from the cascade menu


ΓòÉΓòÉΓòÉ 15.10.4. Clear database ΓòÉΓòÉΓòÉ

You can delete all of the information that is stored in your Phone Book. To
clear out your Phone Book database, do the following:

o Select the File Maintenance menu choice from the context menu

o Select the Clear database command from the cascade menu


ΓòÉΓòÉΓòÉ 15.10.5. Reindex database ΓòÉΓòÉΓòÉ

You may reindex the database file that is used by your Phone Book To reindex
your Phone Book database, do the following:

o Select the File Maintenance menu choice from the context menu

o Select the Reindex database command from the cascade menu


ΓòÉΓòÉΓòÉ 16. Contact List Menu ΓòÉΓòÉΓòÉ

The context menu that is available provides further options using the Contact
List. The context menu can be activated through the mouse (default:
right-click) or by pressing Shift-F10.

For more information on these options, choose from the following list:

o Refresh
o Restore
o Help
o Delete
o Call
o Answer


ΓòÉΓòÉΓòÉ 16.1. Refresh ΓòÉΓòÉΓòÉ

This command refreshes the Arcadia Contact List window. It does not change what
is displayed in the list.

The Refresh command is useful for fixing paint errors that may occur due to
OS/2 system bugs. Refreshing the Contact List is equivalent to repainting the
entire window.


ΓòÉΓòÉΓòÉ 16.2. Restore ΓòÉΓòÉΓòÉ

This command restores the Arcadia Contact List window to its original position
and size. This is useful if the window has been changed to an undesired size.

Note:  The default position of the Contact List is at the bottom right corner
of the desktop.


ΓòÉΓòÉΓòÉ 16.3. Help ΓòÉΓòÉΓòÉ

The following commands are available from the Help menu:

Help index
          Displays an index of help topics.

General help
          Displays general help for the Contact List module.

Using help
          Displays how to use the help facility.

Keys help
          Displays help for the keys used in Workplace Companion.

Product Information
          Displays the Product Information dialog box.


ΓòÉΓòÉΓòÉ 16.3.1. Help index ΓòÉΓòÉΓòÉ

The Help index command displays an index of help topics for the Arcadia
Workplace Companion.


ΓòÉΓòÉΓòÉ 16.3.2. General help ΓòÉΓòÉΓòÉ

The General help command displays general help on the Contact List.


ΓòÉΓòÉΓòÉ 16.3.3. Using help ΓòÉΓòÉΓòÉ

The Using help command displays how to use the help facility.


ΓòÉΓòÉΓòÉ 16.3.4. Keys help ΓòÉΓòÉΓòÉ

The Keys help command displays help for the keyboard interface to the Arcadia
Workplace Companion.


ΓòÉΓòÉΓòÉ 16.3.5. Product Information ΓòÉΓòÉΓòÉ

The Product Information screen contains the following information:

o Product Name
o Company Name and Logo
o Company Information
o Copyright Information


ΓòÉΓòÉΓòÉ 16.4. Delete ΓòÉΓòÉΓòÉ

Use the Delete command to delete one or more items from the Contact List. To
remove a person from the Contact List, do the following:

o Select the person(s) you wish to delete

o Select the Delete menu choice from the context menu

When you delete an item, a window appears asking you to confirm your delete
request. You may suppress the display of these boxes by turning delete
verification off in the General page of the Preferences Notebook


ΓòÉΓòÉΓòÉ 16.5. Call ΓòÉΓòÉΓòÉ

You may use this command to access the Phone Book call tracking facilities. The
call the selected person in the Contact List, do the following:

o Select the desired person in the Contact List

o Right-click to bring up the context menu

o Select the Call menu choice from the context menu

Note:  You may also use the Call button to access the call tracking facilities.


ΓòÉΓòÉΓòÉ 16.6. Answer ΓòÉΓòÉΓòÉ

You may use this command to access the Phone Book call tracking facilities. The
answer and incoming call from the selected person in the Contact List, do the
following:

o Select the person who is calling you in the Contact List

o Right-click to bring up the context menu

o Select the Answer menu choice from the context menu

Note:  You may also use the Answer button to access the call tracking
facilities.


ΓòÉΓòÉΓòÉ 17. Notepad Menu ΓòÉΓòÉΓòÉ

The context menu that is available provides further options using the Notepad.
The context menu can be activated through the mouse (default: right-click) or
by pressing Shift-F10.

For more information on these options, choose from the following list:

o Refresh
o Restore
o Help
o Save
o Edit
o Insert
o Append
o Delete


ΓòÉΓòÉΓòÉ 17.1. Refresh ΓòÉΓòÉΓòÉ

This command refreshes the Arcadia Notepad window. It does not change what is
displayed in the notebook.

The Refresh command is useful for fixing paint errors that may occur due to
OS/2 system bugs. Refreshing the Notepad is equivalent to repainting the entire
window.


ΓòÉΓòÉΓòÉ 17.2. Restore ΓòÉΓòÉΓòÉ

This command restores the Arcadia Notepad window to its original position and
size. This is useful if the window has been changed to an undesired size.

Note:  The default position of the Notepad is vertically centered along the
left side of the desktop.


ΓòÉΓòÉΓòÉ 17.3. Help menu ΓòÉΓòÉΓòÉ

The following commands are available from the Help menu:

Help index
          Displays an index of help topics.

General help
          Displays general help for the Notepad module.

Using help
          Displays how to use the help facility.

Keys help
          Displays help for the keys used in Workplace Companion.

Product Information
          Displays the Product Information dialog box.


ΓòÉΓòÉΓòÉ 17.3.1. Help index ΓòÉΓòÉΓòÉ

The Help index command displays an index of help topics for the Arcadia
Workplace Companion.


ΓòÉΓòÉΓòÉ 17.3.2. General help ΓòÉΓòÉΓòÉ

The General help command displays general help on the Notepad Module.


ΓòÉΓòÉΓòÉ 17.3.3. Using help ΓòÉΓòÉΓòÉ

The Using help command displays how to use the help facility.


ΓòÉΓòÉΓòÉ 17.3.4. Keys Help ΓòÉΓòÉΓòÉ

The Keys help command displays help for the keyboard interface to the Arcadia
Workplace Companion.


ΓòÉΓòÉΓòÉ 17.3.5. Product Information ΓòÉΓòÉΓòÉ

The Product Information screen contains the following information:

o Product Name
o Company Name and Logo
o Company Information
o Copyright Information


ΓòÉΓòÉΓòÉ 17.4. Save ΓòÉΓòÉΓòÉ

You may use the Save menu choice to save the changes that you have made to the
Notepad. To save your changes, do the following:

o Make the desired changes to the Notepad

o Select the Save menu choice from the context menu


ΓòÉΓòÉΓòÉ 17.5. Edit ΓòÉΓòÉΓòÉ

Use the Edit command to edit a page in the Notepad. To edit a page, do the
following:

o Select the Edit menu choice from the context menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 17.6. Insert ΓòÉΓòÉΓòÉ

Use the Insert command to create a new page in the Notepad. This command
inserts the new page(s) after the currently selected page. To insert a new
page, do the following:

o Select the desired page in the TOC or go to the page you would like the pages
  inserted before.

o Select the Insert menu choice from the context menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 17.7. Append ΓòÉΓòÉΓòÉ

Use the Append command to create a new page in the Notepad. This command
appends the new page(s) to the end of the Notepad. To append a new page, do the
following:

o Select the Append menu choice from the context menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 17.8. Delete ΓòÉΓòÉΓòÉ

Use the Delete command to delete one or more pages from the Notepad. To delete
a page, do the following:

o Select the page(s) you wish to delete

o Select the Delete menu choice from the context menu

Before you delete a page, consider that you cannot recover it. When you delete
an item, a window appears asking you to confirm your delete request. You may
suppress the display of these boxes by turning delete verification off in the
General page of the Preferences Notebook


ΓòÉΓòÉΓòÉ 18. To-Do List Menu ΓòÉΓòÉΓòÉ

The context menu that is available provides further options using the To-Do
List. The context menu can be activated through the mouse (default:
right-click) or by pressing Shift-F10.

For more information on these options, choose from the following list:

o Refresh
o Restore
o Help
o Edit
o New
o Delete
o Filter
o Print


ΓòÉΓòÉΓòÉ 18.1. Refresh ΓòÉΓòÉΓòÉ

This command refreshes the To-Do List window. It does not change what is
displayed in the list.

The Refresh command is useful for fixing paint errors that may occur due to
OS/2 system bugs. Refreshing the To-Do List is equivalent to repainting the
entire window.


ΓòÉΓòÉΓòÉ 18.2. Restore ΓòÉΓòÉΓòÉ

This command restores the To-Do List window to its original position and size.
This is useful if the window has been changed to an undesired size.

Note:  The default position of the To-Do List is centered on the desktop.


ΓòÉΓòÉΓòÉ 18.3. Help menu ΓòÉΓòÉΓòÉ

The following commands are available from the Help menu:

Help index
          Displays an index of help topics.

General help
          Displays general help for the To-Do List module.

Using help
          Displays how to use the help facility.

Keys help
          Displays help for the keys used in Workplace Companion.

Product Information
          Displays the Product Information dialog box.


ΓòÉΓòÉΓòÉ 18.3.1. Help index ΓòÉΓòÉΓòÉ

The Help index command displays an index of help topics for the Arcadia
Workplace Companion.


ΓòÉΓòÉΓòÉ 18.3.2. General help ΓòÉΓòÉΓòÉ

The General help command displays general help on the To-Do List.


ΓòÉΓòÉΓòÉ 18.3.3. Using help ΓòÉΓòÉΓòÉ

The Using help command displays how to use the help facility.


ΓòÉΓòÉΓòÉ 18.3.4. Keys help ΓòÉΓòÉΓòÉ

The Keys help command displays help for the keyboard interface to the Arcadia
Workplace Companion.


ΓòÉΓòÉΓòÉ 18.3.5. Product Information ΓòÉΓòÉΓòÉ

The Product Information screen contains the following information:

o Product Name
o Company Name and Logo
o Company Information
o Copyright Information


ΓòÉΓòÉΓòÉ 18.4. Edit ΓòÉΓòÉΓòÉ

Use the Edit command to edit an existing To-Do List item. To edit a To-Do List
item, do the following:

o Select the Edit menu choice from the context menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 18.5. New ΓòÉΓòÉΓòÉ

Use the New command to create a new item in the To-Do List. To create a new
To-Do List item, do the following:

o Select the New menu choice from the context menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 18.6. Delete ΓòÉΓòÉΓòÉ

Use the Delete command to delete one or more items from the To-Do List. To
delete a To-Do List item, do the following:

o Select the item(s) you wish to delete

o Select the Delete menu choice from the context menu

Before you delete an item, consider that you cannot recover it. When you delete
an item, a window appears asking you to confirm your delete request. You may
suppress the display of these boxes by turning delete verification off in the
General page of the Preferences Notebook


ΓòÉΓòÉΓòÉ 18.7. Filter ΓòÉΓòÉΓòÉ

You may use the To-Do List filter to view only the items you wish to see. To
set the filter, do the following:

o Select the Filter menu choice from the context menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 18.8. Print ΓòÉΓòÉΓòÉ

The Print menu contains a cascaded list of all the forms that can be printed
from the To-Do List. The following forms can be printed from the Print menu:

Monthly
          This command prints the To-Do items using the Monthly Calendar form.

Tri-Fold
          This command prints the To-Do items using the Tri-fold form.


ΓòÉΓòÉΓòÉ 18.8.1. Monthly ΓòÉΓòÉΓòÉ

You may print the items contained in the To-Do List. To print these items using
the Monthly Calendar form, do the following:

o Select the Print menu choice from the context menu

o Select the Monthly command from the cascade menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ 18.8.2. Tri-Fold ΓòÉΓòÉΓòÉ

You may print the items contained in the To-Do List. To print these items using
the Tri-Fold form, do the following:

o Select the Print menu choice from the context menu

o Select the Tri-fold command from the cascade menu

o Enter the appropriate values in the dialog box


ΓòÉΓòÉΓòÉ <hidden>  ΓòÉΓòÉΓòÉ

A square with associated text that represents a choice. When you click on a
check box, a check mark appears in the box to indicate that the choice is
selected. You can clear the check box again by clicking on it, thereby
deselecting the choice.


ΓòÉΓòÉΓòÉ <hidden>  ΓòÉΓòÉΓòÉ

Contains a list of objects or settings that you can scroll through and select
from to complete an entry field. Alternatively, you can type directly into the
entry field.


ΓòÉΓòÉΓòÉ <hidden>  ΓòÉΓòÉΓòÉ

A set of predefined operating characteristics that go into effect when you
start your Companion. Your Companion derives its default settings from the
Preferences Notebook.


ΓòÉΓòÉΓòÉ <hidden>  ΓòÉΓòÉΓòÉ

A list that displays one item until you click on the arrow next to it. When you
click on this arrow, the other choices "drop down" from this list.


ΓòÉΓòÉΓòÉ <hidden>  ΓòÉΓòÉΓòÉ

The Greenwich Mean Time (GMT) Offset is the hour offset from the International
Time line in Greenwich, U.K.


ΓòÉΓòÉΓòÉ <hidden>  ΓòÉΓòÉΓòÉ

A choice that enlarges the window to its largest possible size.


ΓòÉΓòÉΓòÉ <hidden>  ΓòÉΓòÉΓòÉ

A choice that reduces the window to its smallest possible size and removes all
of the windows associated with that window from the screen.


ΓòÉΓòÉΓòÉ <hidden>  ΓòÉΓòÉΓòÉ

A multiple-line entry field (MLE) is a field into which the user may enter
multiple lines of text. An MLE can be scrolled if more information is available
than is currently visible.


ΓòÉΓòÉΓòÉ <hidden>  ΓòÉΓòÉΓòÉ

A graphical representation that resembles a spiral-bound notebook containing
pages and separated into sections by tabbed divider pages. You can turn the
pages of a notebook to move from one section to another.


ΓòÉΓòÉΓòÉ <hidden>  ΓòÉΓòÉΓòÉ

An item you may manipulate as a single unit to perform a task. An object can be
text, an icon, or both.


ΓòÉΓòÉΓòÉ <hidden>  ΓòÉΓòÉΓòÉ

A circle with text beside it. Radio buttons are combined to show a fixed set of
choices from which you can select one. The circle becomes partially filled when
a choice is selected.


ΓòÉΓòÉΓòÉ <hidden>  ΓòÉΓòÉΓòÉ

A choice that returns a window to the size it was and the position it was in
before it was sized or moved.


ΓòÉΓòÉΓòÉ <hidden>  ΓòÉΓòÉΓòÉ

A visual component that represents a quantity and its relationship to the range
of possible values. For example, when you set an appointment, you can use the
slider to set that appointment's duration.


ΓòÉΓòÉΓòÉ <hidden>  ΓòÉΓòÉΓòÉ

A component used to display, in sequence, related but mutually exclusive
choices. You can accept the value displayed in the entry field or you can type
a valid choice in the entry field.


ΓòÉΓòÉΓòÉ <hidden>  ΓòÉΓòÉΓòÉ

A menu that appears from the system-menu symbol in the top-left corner of a
title bar. The system menu contains choices that affect the window or the view
that contains it.


ΓòÉΓòÉΓòÉ <hidden>  ΓòÉΓòÉΓòÉ

The area at the top of each window that contains the system-menu icon, the
window title, and the maximize and minimize buttons.