The accompanying file ‘PapOut’ is an output style designed to allow you to *export* your bibliography for use in Papyrus (a popular PC bibliographical software package running under DOS).
1) Drop it onto the Load icon in the Citation Styles window to use it.
[If you don’t know how to load Citation Styles files see section 2.2.7 of the !Citation manual.]
2) Make sure that the export option in the Preferences window on the icon bar
menu is set to ‘Text (ignore tags)’. Elsewise, HTML, DDF, or RTF information
might creep in, and we don’t want that (trust me...)
[See ‘Exporting Filetypes’ in section 9 of the !Citation manual.]
3) Once you’ve selected the references that you wish to export from !Citation,
then toddle along to the ‘View and Output’ subsets menu.
Next, make sure that the Output subset option is set to ‘As Style’.
[See section 2.4.2 of the !Citation manual.]
4) Once that’s sorted out then you can press the Go button.
And that’s pretty much all there is to it.
Having said that though, there a couple of idiosyncrasies that you’ll need
to be aware of, and these are outlined below. Following on from that, are
some suggestions and hints and then a brief explanation of how to import
your material into Papyrus.
IDIOSYNCRASIES
---------------
1) Papyrus hasn’t got an equivalent of !Citation’s Supervisor field in its Thesis
reference type. So any Supervisor names that you’ve entered into !Citation
will not be transferred across.
2) Accented characters and symbols are entirely different in the prehistoric
miasma of DOS, and so any accents, symbols, ligatures, or smart quotes will
go astray.
HINTS and TIPS
--------------
All of the character formatting information such as the italicisation of book titles, etc. will be governed by the output styles available to Papyrus. The same is true of punctuation, layout, and all of the other options. So there’s no need to worry about any of that - certainly you don’t want to add any formatting information to the ‘PapOut’ style sheet or it’ll all go horribly wrong: you have been warned...
However, if you’ve used internal character formatting for specific references, such as italicising an individual word or phrase within a title, then you will need to attend to that. What you’ll need to do is replace your formatting tags with the Papyrus equivalent.
You can do this once within Papyrus once the references have been transferred across, but it’s probably easier tinker with the text file generated by !Citation *before* introducing it to Papyrus.
Papyrus Character Formatting Commands
{i...} - Italic
{b...} - Bold
{u...} - Underline
{+...} - Superscript
{-...} - Subscript
Put the word(s) that you wish to be affected by the particular style inside the curly brackets, i.e. for an italic effect:
For more information insult page 97 of volume 2 of the {iPapyrus} manuals.
N.B. There shouldn’t be a space between the tag and the word affected, so
{iPapyrus}, NOT {i Papyrus}.
IMPORTING INTO PAPYRUS
----------------------
Once you’ve exported your bibliography from !Citation using the ‘PapOut’ output style, you’ll no doubt be itching to import it into Papyrus (if you find that you’re itching too much, try one of the proprietary flea powders).
First of all you’ll need to carry out the instructions contained in the accompanying text file ‘Install’. So if you haven’t done that yet, now would be a good time to give it a go.
Once you’ve installed the new Formats as detailed in ‘Install’, you can start importing your references into Papyrus. Here’s how to do it:
1) Load Papyrus on your destination machine.
2) Select IMport.
3) Next indicate the whereabouts of the “File containing the References” in the
standard DOS fashion. If the references are on a floppy disc,
then type A:\
4) The “Choose File” window will then appear. Choose your file from the list.
5) Papyrus will then ask you “Using Format”
Type !IN CITE
6) Ensure that the “Fussiness level” is set to “Oblivious”
7) Next you must answer a series of questions about things like reference
numbering, scanning for duplicate references, keywords, and storing Log and
Reject files. It’s all pretty self-explanatory, so I’ll leave you to make
your own decisions.
8) Once that’s all done, Papyrus will start to chug its way through your
references.
Potential Problems
------------------
If Papyrus can’t understand a reference it will say “Error: Sorry, I can’t figure this one out”. Unfortunately it doesn’t tell you what bit it can’t figure out. So here’s some clues as to things which may cause it to have a nervous breakdown...
1) If the “Fussiness level” is not set to “Oblivious” all sorts of things will
go wrong.
2) The RISC OS characters ø [Alt 248] and Ø [Alt 216] seem to trip Papyrus up
and cause a reference to be rejected.
Examples of this are “Else Fausbøll” and “Hennig Ørum”.
3) A question mark in a field other than Item Title may, at times, cause
problems.
4) A rogue space, say before a date or page reference, may also cause problems.
A Reject file is generated by Papyrus and saved to disc. If Papyrus reports errors, then examine this file and see which references have been rejected.
