home *** CD-ROM | disk | FTP | other *** search
- (c) Apricote Studios 1992
-
- Welcome to the Prophet Demonstration Disc. This is being distributed by The ARM Club under a
- special agreement. It is NOT Public Domain. This version does not entitle you to a reduction\
- on the full price of the commercially avaiable version of Prophet
-
- IMPORTANT: Prophet is being continually improved. All purchasers are upgraded free of charge.
- This demo disc is also upgraded from time to time to reflect changes. If you wish to be kept
- up to date, please return the disc to us together with an S.A.E and we will send you the latest
- version.
-
- This demonstration version is unusual in that the only parts of the full program which have
- been excluded are the printing and data transfer facilities and the final accounts/profit loss
- sections.
-
- This means that you can load, edit, save and re-load files as many times as you like. We felt
- this to be the best way for you to test drive Prophet, since you can enter real data and add
- and update it as you would when using the full version. In fact any files created with this
- demonstration version will load straight into the full version, so should you start on a real
- file and find that you like Prophet, your work won't be wasted.
-
- Notes on the missing bits!
- Because the printing and data transfer sections are missing, you cannot produce any reports
- to the screen or printer. This is a very powerful aspect of the full version of Prophet which
- allows you to produce any kind of report (down to the minutest of detail) and also
- export your data directly into other applications such as graph, spreadsheet or D.T.P.
- programs. The final accounts section will prepare your accounts ready for your accountant
- or the inland revenue. It will also create a new file for you ready for your next set of
- accounts so you won't need to start from scratch each year.
-
- The full version comes in a ring binder and case and includes an illustrated 140 page manual
- with a tutorial section and index. It is impossible to include this with the demonstration
- version, but a brief tutorial and summary follows.
-
- TUTORIAL : ACCOUNTS
- Income/Sales: All your income is entered into the Sales Ledger. It can be entered via the
- Retail Sales option, the Invoicing option, directly into the sales ledger or any combination of
- the three.
-
- Before entering any data you should set up the income (Sales) analysis headings with
- suitable descriptions. The most common headings are 'Work Done' and 'Others' or
- something similar. Basically any income you receive from selling something or carrying out
- a service should use the 'Work Done' heading and any other income such as a loan or
- interest from a deposit account should use the 'Others' heading. The reason for using two or
- more income headings is to differentiate between income which is taxable and income
- which is not. The income analysis headings can be found by clicking on the 'Headings'
- option under 'Accounts' in the main menu, then clicking on 'Sales'.
-
- Each income entry should also have an account associated with it. The account should be
- called 'Cash in Hand'. This account serves two purposes. Firstly it is used in the Profit &
- Loss figures at year end, and secondly it will tell you how much money you should have
- 'floating' around which is either ready to be banked or used for another purpose. If you
- always bank all you receive you will find this account very useful.
-
- To set up a 'Cash in Hand' account, select the 'Bank Accounts' option under 'Accounts' in the
- main menu, and name account 'L' as 'Cash in Hand'. Whilst in this section, name any other
- monetary accounts you may have as well (such as Bank, Building Society, Petty Cash or
- Credit Card Accounts). There are 12 available.
-
- Any paid entries you make in the sales ledger will then show up as a total in the 'Cash in
- Hand' account. The sales analysis headings will also show the total as well, but this time
- split up under different headings.
-
- Therefore the 'Bank Accounts' window shows your current financial position, and the 'Sales
- Headings' window shows where this money came from.
-
- If you open the 'Sales Ledger' window, you can enter a transaction and if you leave the
- headings and bank accounts windows open you will also see the immediate effect the entry
- has on your balances.
-
- To make a sales entry, type in the date (using a full stop to differentiate between day/month
- and year). Pressing the RETURN key without entering a date will insert the current date, or
- copy the previous entries date if there is one. Prophet has many automatic features like this
- within it to speed up entries. Prophet is date intelligent and will automatically correct any
- wrong dates such as the 31st April to, in this case, the 30th. Semi completed dates will be
- corrected using the current or previous entries date as a template, so to enter transactions on
- different days of the same month only the day need be typed in (don't forget to press the
- RETURN key afterwards).
-
- The next field, the tax point, will be entered for you. It is used in the VAT return, and
- having a separate tax point allows you to alter the main date without fear of the entry being
- included on more than one return. This has specific use for credit (ie. unpaid) entries, where,
- on being paid, the entries original date will be updated to the paid date. If you use the 'Cash
- Accounting' scheme, there is an option in another part of the program to use the main date
- instead. If you are not VAT registered then you can largely ignore the tax point.
-
- There are 3 ways of entering a customer in the next field. If you are not using the customers
- database then enter the customers name. If you are (select 'Customer' under 'Invoicing' from
- the main menu and type in your customers details) then an abbreviation of the name can be
- used. In fact the search is called an in-string search, which means it will try to find any
- match (typing in 'smith' will find and insert customers from the database called 'John Smith'
- or 'Smithsonian Institute' or 'Blacksmith & Co' etc). The more of the name you type in the
- more likely you are to find the customer first time. Alternatively, click the menu mouse
- button in the field and select the customer directly from there.
-
- The customers name field can be used as a description instead (ie. 'Takings') it all depends
- on your type of business.
-
- Type in the account in the next field ('L' for 'Cash in Hand' if you are following our
- guidelines) and then a reference (this could be an invoice number for instance).
-
- The total is next. This is the total including VAT. If you don't know what the VAT amount
- is, Prophet can calculate it for you. Enter the total followed by the VAT code and press the
- RETURN key ie. '117.5A' you will see the total being formatted to 117.50, followed by the
- VAT code A being inserted into the next column, the VAT amount will also be inserted in
- the following column and the caret will move directly to the 'Paid' field.
-
- If you do know the VAT amount then this can be entered directly into the 'Cd' and 'VAT'
- fields. If you're not VAT registered then the fields can be ignored.
-
- If the entry is paid, there is no need to type the amount in again, simply type in 'P' and press
- RETURN. If it is unpaid, leave it blank. This is known as the entries status. It can be in one
- of 3 states: Reconciled, Paid or Unpaid. The entries status appears in english in the last field
- to remind you.
-
- Reconciled simply means that you have double checked the entry, usually against a
- statement of some kind, ie. it is not only Paid but has been confirmed as going through the
- account since it appears on a bank statement, a typical example would be income paid by
- direct debit to your bank account.
-
- Prophet has very comprehensive reconciling facilities and to make the best use of them, all
- entries which WILL NEVER appear on a statement supplied by a third party (ie. 'Cash in
- Hand' entries) should be marked as 'Reconciled' immediately on entry assuming it is paid.
- To reconcile an entry, type in an 'R' in the paid field.
-
- Many people do not bother checking (or 'Reconciling') their bank statements with their
- accounts until the year end which can cause major headaches and many hours of wasted
- time. By doing it regularly with Prophet you will find your end of year finalising is greatly
- speeded up. The rule is: whenever you receive a statement, check it immediately with the
- books. Tick the items on the statement that match with the books and mark the entries in the
- books with an 'R' status. If the account balance (select 'Bank Accounts' under 'Accounts' in
- the main menu) does not agree with the statement then produce a report from the account
- searching for all 'Paid' (ie. un-reconciled) entries and the mistake(s) will be obvious and can
- then be rectified. Leave the bank accounts window open while reconciling and you will see
- the statement balance changing as you alter the status of each entry.
-
- The next field is the heading. If this is earned income then use the 'Work Done' heading you
- previously set up by typing in the analysis code. If it is non-earned income (ie. a loan) then
- use the 'Others' heading.
-
- Finally enter a comment if you wish to clarify the entry further.
-
- Although in this demo version of Prophet you cannot produce or print out a report, you can
- still see the report window. Press the menu mouse button in the ledger window and select
- 'Report' from the menu which opens.
-
- The other option in the menu is 'Find'. This can be used to locate and go directly to specific
- entries. It is used primarily for reconciling since it will find by clicking on a single icon each
- un-reconciled entry in a specific account, one after another.
-
- To change an entry from paid to reconciled, place the caret in the paid field and type in an
- 'R'. Pressing RETURN after this will update the status field at the right to confirm the
- change. There is actually no need to press the RETURN key, and not doing so makes the
- process of reconciling very easy indeed, since you can leave the caret in the paid field and
- click on the 'Search Forward' icon, typing in an 'R' on each relevant found entry. Don't
- worry about the entries status not changing immediately, the program will update it in it's
- own time (pressing RETURN merely forces it to update the screen display immediately).
-
- Part and over paid entries can also be reconciled, but if you don't want the amount to
- change, always type the 'R' at the end of the amount (123.50R). If the PAID amount is blank
- you can type in a 'P' for Paid or an 'R' without the need to insert the amount.
-
- Although you can only see five entries on screen, the display automatically scrolls whenever
- it is full, and you can look at and alter earlier entries by scrolling back up. There are many
- ways to do this. The 'Page Up' and 'Page Down' keys can be used to scroll 5 entries in any
- direction. The function keys F5 to F12 can be used to scroll by differing amounts backwards
- and forwards, and the up and down arrow cursor keys scroll the entries one at a time.
-
- If you are looking at an earlier entry, the 'Insert' or F1 function key will take you directly to
- the first free entry.
-
- Your entries can be inserted in any date order, and anywhere within the ledgers. They will
- be sorted automatically by date when the window is closed.
-
- Other facilities included in the ledgers are the ability to automatically insert and increment
- cheque and invoice numbers in the reference field simply by pressing RETURN if the field
- is blank (it will copy and increment any number which appears in the previous entries
- reference field - even if the number is within a reference which contains text).
-
- There is also a facility to automatically increment voucher numbers in the comments field.
- To do this a hard space ('Alt' held down and type 160) must be inserted before the number.
- Subsequent 'Return's pressed in the following BLANK comments fields will copy and increment
- the previous voucher number.
-
- The account and heading fields also have a similar (but non-incrementing!) feature, the
- hard space character though is only necessary for the comments field.
-
- This makes it very quick to enter a number of related items (ie. entering cheque payments
- in the purchase ledger).
-
- Looking at the sales headings analysis window will give you an immediate view of your
- current state of affairs regarding the money received and the amount owing to you. Looking
- at specific customers in the database will also show the aged debt of that particular
- customer, and a report of all monies owing by age and customer can also be generated from
- the customer database (though you will need the full version to see this).
-
- The NET figures in the analysis headings represent this years figures. The 'Opening'
- fields are for the previous years unpaid (inc. accruals and prepayment) figures.
-
- Payments and purchases are entered in the 'Purchase Ledger' (select 'Purchase Ledger' under
- 'Accounts' from the main menu). All monies spent whether to buy stock, pay for services or
- pay wages and personal drawings are entered in the purchase ledger.
-
- It is almost identical to the sales ledger and has the same features and a similar set of
- analysis headings (select 'Headings' under 'Accounts' from the main menu, then select
- 'Purchase' from the menu which appears).
-
- Your payments can be broken down (in the same manner as the sales ledger) by filling in
- the analysis headings. Typical headings are 'Stock', 'Expenses', 'Fixtures & Fittings', 'Capital
- Items', 'Wages' and 'Drawings'. Use the main headings to group related sub headings. So
- your 'Expenses' main heading can consist of sub headings entitled 'Postage', 'Stationery',
- 'Electric/Gas', 'Rent/Mortgage', 'Insurance' and so on. You have 8 sub headings per main
- heading, so use two or more main headings with the same name if you need more sub
- headings.
-
- Under which headings you put your payments has a direct affect on your final accounts, so
- do not mix purchases of stock with expense payments such as stamps. A word with a
- friendly accountant will be worthwhile if you're not sure about this, but using the suggested
- headings above will help (the full manual goes into far more detail on breaking down your
- payments into useful headings).
-
- Looking at the purchase headings analysis window will show how much you have spent and
- how much you owe your creditors. Like the sales ledger, the suppliers database (select
- 'Suppliers' under 'Stock' in the main menu) can be used for the purchase ledger and from
- there you will be able to further breakdown and produce a creditors listing by amount and
- age.
-
- The last ledger is the bank ledger. This is used for all transfers of money between one
- account and another. A typical transfer is a bank receipt entry. When you pay money into
- the bank you will be transferring money from your 'Cash in Hand' account to your bank
- account, so the entry will be FROM account 'L' going TO account 'A' (if you have named
- account 'A' as your bank account), and a look at the bank account window will confirm the
- transaction by debiting 'Cash in Hand' and crediting your bank account.
-
- Other typical transfers include paying off a credit card account and transferring money into
- a deposit or building society account.
-
- This ledger, although slightly different in layout to the other two, has similar features and
- find and report options (click the menu mouse button in the ledger). Look-a-like individual
- bank statements can be produced which include bought and carried forward figures (bought
- and carried forward figures are included in the sales and purchase ledger reports too).
-
- By looking at the sales and purchase analysis heading windows and the bank accounts
- window an exact appraisal of your current financial situation can be seen. This can be seen,
- printed or exported to another application by clicking the menu mouse button in either of the
- windows (although you can only see the available facilities to do this in the demo version).
-
- There is another window which resembles the sales & purchase ledgers. It is the standing
- orders window (select 'Standing Orders' under 'Miscellaneous' from the main menu).
-
- Standing orders, or direct debit templates are set up here. They can apply to income as well
- as payments and any period can be covered from once a day to once every 999 years.
-
- Hopefully most of the fields are self explanatory, but the main control field is headed
- 'Num P F'. 'Num' is the number of insertions, 'P' is the period - D for days, M for months
- and Y for years, and 'F' is the frequency. A monthly standing order lasting for 25 years
- would have this field set to 300M1 - that is, 25 years at 12 payments a year=300, M for
- monthly and 1 for a frequency of once a month.
-
- The date field is the start date of the order, and finally there are two icons associated with
- each template at the right which tell the system whether the entry is to be inserted in the
- sales or purchase ledger.
-
- To delete a template, delete the start date and press RETURN, altering any of the other
- fields whilst an order is active will change the characteristics of any following insertions.
- Previously entered orders will not be affected in the ledgers, so if your mortgage payment
- amount changes, you simply edit the amount in the template and future orders will change
- accordingly.
-
- Standing orders are inserted automatically into the ledgers each time you load the file.
-
- If you run out of ledger space, this can be increased (or decreased) by altering the settings in
- the preferences window (select 'Preferences' under 'Miscellaneous' in the main menu). In
- order for any changes in size to have effect, the file will need saving and re-loading.
-
- To save your work for the first time, select 'Save' from the main menu and drag the save
- icon to any destination (ie. a floppy disc window or your hard drive window). You can also
- give the file a name in this window (such as 'Accs91/92' but remember that file names must
- not include spaces and can only be 10 characters long).
-
- The preference window has two features incorporated which will automatically save your
- work every xxx minutes and/or save your work on quitting the program. These features can
- be toggled on or off and a warning window can also be toggled on or off. However they will
- not work until you have saved your work for the first time.
-
- Prophet can only operate on one set of accounts at the same time (it is known as a single
- document editor with multiple views - as opposed to a Desk Top Publishing program for
- instance which is usually a multiple document editor with single views), so to re-load a file,
- quit Prophet if it is running and double-click on the new file you want to load.
-
- If you only have a floppy disc drive, and you keep your work files on a separate disc, then
- insert your Prophet disc first and click on the drive icon before inserting your work disc and
- double clicking on the file. This only applies when first turning on the computer, and it
- basically tells the computer where it can find Prophet in order to load both it and your file.
-
- To quit Prophet, click the menu mouse button over Prophet's icon on the icon bar and click
- on the quit option which appears in the menu.
-
- You will be warned if you have added or altered any entries without saving the file before
- quitting, so click on 'No' if you want to save it first, or 'Yes' to quit and lose any changes.
-
- STOCK CONTROL
- Select the 'Stock' icon under the 'Stock' heading from the main menu. This opens the stock
- database window. Most of the fields should be self explanatory. The window shows a single
- stock card, with all the relevant information relating to the product. This includes
- information on how well the product is selling - see the 'Sold Current' and 'Sold Previous'
- fields. Obviously these will be blank until you start selling your products, but as time goes
- on they will give you up to date information on which items are doing well (and which are
- not!). In the main menu there is another option 'Best Sellers' which compiles this
- information by quantity and profit across your entire range of products, giving invaluable
- information for future trends and growth.
-
- Like the 'Sold' fields the 'Description' field also has an associated main menu option - 'Stock
- Index'. By including key words in related stock cards, the index can be used to compile
- instant lists of related products, and by clicking in the index the relevant stock card can be
- displayed showing full information. This is invaluable for comparing products and giving
- telephone quotes. The 'Location/Ref' field can be used to record the whereabouts of an item
- for instant retrieval (especially useful in a warehouse situation) and the re-order minimum
- and quantity levels will ensure you always have the stock available when used with the
- automatic re-ordering facilities within Prophet.
-
- The function key icons at the bottom of the window (or the function keys themselves) are
- used to move around the stock cards and together with the 'Find' option and the stock index
- any card can be found with ease. The 'Page Up' and 'Page Down' keys can also be used to
- step through the records, and to speed up the process of entering your stock initially,
- pressing the RETURN key after entering the date will automatically step to the next record.
-
- The supplier field can be filled in either by typing in the supplier's name or a part of it or
- selecting one from the menu (press the menu mouse button with the pointer in the 'Supplier'
- field). If a supplier is not in the database you are given the option of allocating a new
- supplier record without the need to open the suppliers database window.
-
- If you alter a suppliers name in the database, all related stock records will also change
- accordingly, this also applies to the customers database and all the ledgers, so should a
- supplier or customer change their name (or you need to correct a spelling mistake)
- everything will be updated for you.
-
-
- The List and Cost prices can be input up to 4 decimal places and the Cost and Retail price is
- intelligently linked to the List price, so a change in List will automatically adjust the Cost
- and Retail (but both can be over-ridden if necessary).
-
- Clicking on the 'Valuation' icon gives you an instant stock valuation which can be used for
- insurance and end of year figures.
-
- The 'Delete' icon will delete the stock record (but only if there is no stock left and it is not
- 'On Order').
-
- If you are entering new products with very similar features, there are short cut keys which
- enable you to copy parts of or complete records from one card to another. Pressing the
- SHIFT and COPY keys together will copy a single field from (see the 'Copy From' icon)
- one record to another, and pressing the CTRL and SHIFT and COPY keys together will
- copy a complete record.
-
- The stock database menu (click menu in the window) gives you options to print labels for
- information or pricing purposes and stock lists for stock taking and catalogue purposes.
-
- PURCHASE ORDERS
- An important feature of Prophet is its use of the RiscOS printer drivers for printing.
- Purchase orders, Invoices, Statements, Credit and Delivery notes can be set up exactly as
- you want them. Each element can have a different font, font size, justification and position.
- Unwanted elements (such as VAT for non-registered users) can be turned off.
-
- Although you can't print with this demonstration version of Prophet, you can still set the
- templates up which are used for printing. They are displayed and edited in 'WYSIWYG'
- format which means What You See (on screen) Is What You Get (when printed), although
- certain elements are shown with a print position border (and editable heading) since the data
- will only be known and inserted when the document is printed.
-
- To see the purchase order template, select 'Order Notes' under 'Stock' from the main menu,
- then select 'Template' from the new menu which appears.
-
- In order to use different fonts (other than the system font) you will need both some fonts and
- the outline font manager. These are available from Acorn and most dealers.
-
- When the window has opened click the menu button anywhere in a BLANK area of the
- window. This brings up a general menu, giving you control over the paper size, a starting
- font, the area for the actual stock data being re-ordered to be printed in and 'View with'
- options.
-
- Clicking menu WITHIN an element in the template brings up an individual menu from
- where the font, font size, justification and position can be set. Your details (ie. company
- name and address etc) will be inserted as soon as you have filled them in in the 'User
- Details' window selected from the main menu (under 'Miscellaneous').
-
- Each element can also be dragged around the window by pressing and holding down the
- 'Select' mouse button then dragging the mouse and releasing 'Select'.
- The other templates can be found by selecting 'Invoice/Credit' and 'Statements' both under
- 'Invoicing' in the main menu.
-
- Purchase orders can be produced individually or en-masse and once printed, the relevant
- stock records will be updated to show they are 'On Order'. This serves two purposes, firstly
- to remind you that they ARE on order, and secondly to disable further orders being
- accidentally issued until the goods have been received.
-
- When an order is received the stock records can be updated by adding in the new stock to
- the 'Current Stock' field in the stock database. To make this easy the plus and minus keys
- can be used, so if the 'Current Stock' is 57 and you receive a further 168 then put the cursor
- in the field and type in +168 and press RETURN. If the order takes the level above the
- minimum level, the 'On Order' field will be blanked out, thus enabling the stock to be re-
- ordered again when it drops below the minimum level (if for some reason you need to by-
- pass the 'On Order' fail safe the facility is included).
-
- INVOICING and STATEMENTS
- Prophet has the most extensive invoicing facilities of any computer program yet produced.
- At first sight this can seem quite daunting, but after a little practice it becomes second
- nature. Select 'Invoice/Credit' from the main menu, then 'New/Edit' from the newly opened
- menu.
-
- Before you can produce an invoice, a customer needs to be selected from the customers
- database. If you produce one-off invoices or receipts a single record in the database can be
- used to temporarily hold the customers name and address (since you will have to type it in
- somewhere we have used the same method for both one-off and general credit customers).
-
- To select a customer click menu in the 'Customer' field or type in the whole or part of the
- name and press RETURN. Remember, because of the in-string search routines used in
- Prophet, typing in a single letter will find any customers name which contains it, therefore it
- is best to type in more than one character or use the menu.
-
- Both discounts and commission or royalty payments can be included on individual items
- within the same invoice, VAT rates can be mixed (and the resulting sales ledger entries cope
- with it automatically), early settlement discounting and surcharging are provided for (with
- the option to exclude individual items - particularly useful for excluding carriage charges
- from discounts).
-
- You have the option to have the VAT calculated on the discounted value (as in the U.K.) or
- the full value and this option can be toggled at any time (so any change in the U.K. rules can
- be reflected in the program without the need for an upgrade - this naturally also applies to
- the VAT rates).
-
- Items within an invoice can be selected directly from the stock database by record or stock
- number (with the sold figures updated there and then) or typed in without any relation to the
- stock database. The latter lets you issue invoices for services which can consist of lengthy
- multiple line descriptions followed by a price. Both can be freely mixed in the same invoice
- and the invoice itself can be tailored to include only the elements you want printed and at
- the positions you want them printed - from a full record to simply a description starting on
- the left with a price on the right (perfect for service or non VAT businesses).
-
- Prices selected from the stock database can be at 'List', 'Retail Exclusive' or 'Retail Inclusive'
- by clicking on the relevant icon. The three options can also be mixed within the same
- invoice. Alternatively, the price of an item can be typed in separately or altered. The 'Retail
- Inclusive' option can be very useful to service businesses such as hotels who generally quote
- VAT inclusive prices. Because of VAT rounding, selecting 'Retail Inclusive' will force a
- final total to be inserted despite 'how many' of a certain item you are invoicing - ie. 5 nights
- at £20 inclusive (£17.02 x 5 + VAT) will result in a total of £99.99 because of VAT
- rounding, but using the inclusive price will give the correct result of £100 (the extra penny
- is always allocated to the VAT amount to satisfy Customs & Excise).
-
- Invoices can be printed individually or en-masse, and ALL your invoices can be saved
- COMPLETE for later re-printing or viewing. Invoices can also be put on hold until a later
- date giving you the flexibility of entering an invoice but not printing it when doing an
- invoice run until the goods are ready for shipping.
-
- Credit notes can be produced (with the values entered as positive figures - unlike many
- programs which require a negative value invoice to be issued) and they can be included in a
- general invoice run too if necessary. If you need to issue a credit note which relates directly
- to a previously issued invoice, the old invoice can be converted into a credit note by clicking
- on a single icon.
-
- Statements can be produced individually or en-masse and they are compiled directly from
- the sales ledger, with control over your credit terms and automatic inclusion of user-
- definable overdue messages relating to the age of the debt. To update an unpaid invoice is
- simply a case of altering the entry in the ledger (there is no need to alter the original
- invoice). A look at the customers record in the customers database will confirm this as will a
- look at the unpaid total in the sales analysis headings.
-
- VAT RETURN
- This is extremely comprehensive. It is also programmable so changes to the rules can be
- implemented easily. Prophet comes ready set up for the U.K return including the two new
- EEC boxes, all you may need to adjust are the start month and period. Selecting 'VAT
- Return' under 'Miscellaneous' in the main menu opens the window, and clicking menu in the
- window opens up a further control window where different periods can be calculated.
-
- GENERAL NOTES
- Prophet does not use a nominal ledger since the sales/purchase and bank ledgers cover
- everything. It is unusual in that there is no need to set up an accounting period. ALL your
- entries are kept and all reports can be compiled at any time relating to any period. ALL
- input can be edited at all times, so you can correct a spelling mistake, or change an account
- or heading without the need for an extra correcting entry (such as a contra journal entry when
- using other accounting programs), this is of major benefit and few accounting programs allow
- (or can even handle) this.
-
- An example file is included on this disc which should give you an idea of how data is
- entered and please note that any files you produce from this demo can be loaded directly
- into the full version.
-
- A FEW OF PROPHET'S KEY SHORTCUTS:
- 'F3' save
- 'Insert' will find the first free entry in the ledgers or databases.
- 'Home' go to start of ledger or database.
- 'Page Up/Down' move a page in the ledgers or a record in the databases.
- 'Ctrl' + 'D' will delete an entry in the ledgers
- 'Ctrl' + 'R' will undo the delete (and undo the undo if pressed again).
- 'Ctrl' + 'C' copies a previous entry in the ledgers or record in the databases.
- 'Ctrl' + 'F' brings up a find/search window if appropriate (F10-F12 then act as search keys)
-
- All the best,
- Quentin Pain, Apricote Studios
-
- ps. Using David Pillings 'Trace' and 'D2Font' programs it is possible to include your own logos
- (sprite or draw files) in the templates. £5.99 (for both) from David Pilling, PO Box 22,
- Thornton Cleveleys, Blackpool, FY5 1LR.
-
- pps. Using our 'Transfer' program you can copy any fields in Prophet to other fields both in
- Prophet and any other applications (eg. to copy a name & address from Prophet to a D.T.P program
- when writing a letter). £8.95 (free with Prophet).