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GRAPHWIN.DOC--Use PRINTMAN.BAT to print these docs, NOT WordPerfect! G R A P H C A T (W i n d o w s) V 3 . 1 =================================================== Clip Art Graphics Catalog Builder and File Database Exporter for WordPerfect 6.0 & 5.2 for Windows Requires WordPerfect for Windows 6.0 or 5.2 A Shareware Package from: Jerry Stern Science Translations P. O. Box 20234 Baltimore, MD 21284-0234 _______ ____|__ | (R) --| | |------------------- | ____|__ | Association of | | |_| Shareware |__| o | Professionals -----| | |--------------------- |___|___| MEMBER All materials (C) Copyright 1993-94 Jerry L. Stern All Rights Reserved Introduction and QUICK REFERENCE are on page 7 NEW in version 3.1--WPWin60a support--See page 9 GRAPHCAT is a copyrighted program distributed as SHAREWARE. All rights are reserved. You may try out the program for up to 30 days for free. If you continue to use this program, you must pay a registration fee of $20.00. Registered users will receive an enhanced version of the main macro, a megabyte of Wood Clips graphics, newsletters announcing updates, and voice/FAX/email support. All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 2 Table of Contents ================= REGISTRATION . . . . . . . . . . . . . . . . . . . . . . . . 3 ASP Ombudsman . . . . . . . . . . . . . . . . . . . . . 3 Other Files . . . . . . . . . . . . . . . . . . . . . . 4 DEFINITION OF SHAREWARE . . . . . . . . . . . . . . . . . . . 4 LIMITED WARRANTY . . . . . . . . . . . . . . . . . . . . 5 TRIAL USE LICENSE . . . . . . . . . . . . . . . . . . . 5 LIMITED DISTRIBUTION LICENSE . . . . . . . . . . . . . . 6 INTRODUCTION & QUICK START . . . . . . . . . . . . . . . . . 7 WORDPERFECT 6.0 OR 5.2? (NEW FEATURES) . . . . . . . . . 7 WHAT IS GRAPHCAT? . . . . . . . . . . . . . . . . . . . . . . 7 INTERIM RELEASES OF WP . . . . . . . . . . . . . . . . . 9 NEW IN VERSION 3.1 . . . . . . . . . . . . . . . . . . . 9 INSTALLATION . . . . . . . . . . . . . . . . . . . . . . . . 10 COPYING THE FILES . . . . . . . . . . . . . . . . . . . 10 WPWin52 SETUP . . . . . . . . . . . . . . . . . . . . . 10 WPWin60 SETUP . . . . . . . . . . . . . . . . . . . . . 11 SAVING HARD DRIVE SPACE . . . . . . . . . . . . . . . . 11 PROMPTS . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 THE OPTIONS DIALOG BOX & CD-ROM SUPPORT (WPWIN60 ONLY) . . . 13 STARTING FILE NAME . . . . . . . . . . . . . . . . . . . 13 NUMBER OF IMAGES . . . . . . . . . . . . . . . . . . . . 14 PAGE NUMBER . . . . . . . . . . . . . . . . . . . . . . 14 CD-ROM SUPPORT . . . . . . . . . . . . . . . . . . . . . 14 IN GENERAL . . . . . . . . . . . . . . . . . . . . . . . 14 EDITING AND PRINTING TIPS . . . . . . . . . . . . . . . . . . 15 PRESENTATIONS CLIP ART . . . . . . . . . . . . . . . . . 15 COLOR CLIP ART . . . . . . . . . . . . . . . . . . . . . 16 HORIZONTALLY SQUASHED IMAGES . . . . . . . . . . . . . . 16 WRAPPED FILE NAMES . . . . . . . . . . . . . . . . . . . 16 LANDSCAPE PRINTING . . . . . . . . . . . . . . . . . . . 16 INDEX and FILEINDX . . . . . . . . . . . . . . . . . . . . . 18 TROUBLE-SHOOTER'S GUIDE--GRAPHCAT . . . . . . . . . . . . . . 19 INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 3 REGISTRATION ============ GRAPHCAT/Win V. 3.1 is shareware, or "Try before you buy" software. You may copy this entire package and pass it on unchanged to other WordPerfect users. If you use the program for more than 30 days, you must register. Basic registration is $US 20., and a variety of payment types are listed in the files REGISTER.DOC and PRODUCTS.DOC, including Visa, MasterCard, and American Express. Send registrations to: Or Phone or FAX to: Jerry Stern 410-661-2224 Science Translations PO BOX 20234 Outside U.S. & Canada Baltimore, Maryland 21284-0234 add $2.00 Shipping. Maryland residents add 5 per cent sales tax. Registered users receive an enhanced version of the GRAPHCAT macro with registration reminders removed, a special group of Wood Clips graphics, technical support, and newsletter notification of upgrades, with discounted pricing for registered users. The registered version of GRAPHCAT includes additional layout options, including borders, justification, double-sided header layout, and drop shadows. Support is by mail, FAX, or phone, at the same address and phone number used for registration, or via the SciTrans support conference on GEnie--in the WordPerfect RT, Third-Party Support category, SciTrans topic. You may contact the author as J.Stern10 on GEnie, as 72144,1241 on Compuserve, or on the Internet as 72144.1241@compuserve.com. Look in the VENDINFO.DIZ file for support boards and additional contact info. Jerry Stern is a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to The ASP Ombudsman, at 545 Grover Road, Muskegon, MI 49442, or send a CompuServe message via CompuServe Mail to: ASP Ombudsman 70007,3536. WordPerfect and WP Corp are registered trademarks of WordPerfect Corporation within the U.S. and other countries. All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 4 Other Files ----------- In the VENDINFO.DIZ file, there is a list of the files included in this release of Graphcat 3.1 for Windows. If any are missing or if the sizes and dates do not match that list, the package has been tampered with. Any additional files are not part of Graphcat. Registered users receive a current and complete copy. For more information, see these files: REGISTER.DOC Order form for registering Graphcat for Windows and other products. PRODUCTS.DOC Product information. Includes other wonderful products from Jerry Stern and Science Translations, including GRAPHCAT, BOOKBILD, the Letterhead Kit, each available for both DOS and Windows, and the Wood Clips collections of clip art. FILEINDX requires a database program. These database files are used with INDEX to create a database of graphics files (or any other files). Load these files into a directory readable by the database program, and run the program normally. Be sure to delete or overwrite the one sample record already in the file. The files with .WPG extensions are clip art. The patterns and styles vary greatly, and they are provided as handy files for testing GRAPHCAT. They are all Wood Clips samples, of a variety of subjects. When you register, your bonus disk will contain additional Wood Clips, and additional collections are available by subject. DEFINITION OF SHAREWARE ======================= Shareware distribution gives users a chance to try software before buying it. If you try a Shareware program and continue using it, you are legally required to register. With registration, you get anything from the simple right to continue using the software to an updated program with printed manual. Copyright laws apply to both Shareware and commercial software, and the copyright holder retains all rights, with a few specific exceptions as stated below. Shareware authors are accomplished programmers, just like commercial authors, and the programs are of comparable quality. (In both cases, there are good programs and bad ones!) The main difference is in the method of distribution. The author specifically grants the right to copy and distribute the software, either to all and sundry or to a All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 5 specific group. For example, some authors require written permission before a commercial disk vendor may copy their Shareware. Shareware is a distribution method, not a type of software. You should find software that suits your needs and pocketbook, whether it's commercial or Shareware. The Shareware system makes fitting your needs easier, because you can try before you buy. And because the overhead is low, prices are low also. Shareware has the ultimate money-back guarantee--if you don't use the product, you don't pay for it. LIMITED WARRANTY THIS SOFTWARE AND MANUAL ARE PROVIDED FOR EVALUATION ONLY, ON AN "AS IS" BASIS. SCIENCE TRANSLATIONS DISCLAIMS ALL WARRANTIES RELATING TO THIS SOFTWARE, WHETHER EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. NEITHER SCIENCE TRANSLATIONS NOR ANYONE ELSE WHO HAS BEEN INVOLVED IN THE CREATION, PRODUCTION, OR DELIVERY OF THIS SOFTWARE SHALL BE LIABLE FOR ANY INDIRECT, CONSEQUENTIAL, OR INCIDENTAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE SUCH SOFTWARE, EVEN IF SCIENCE TRANSLATIONS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR CLAIMS. THE PERSON USING THE SOFTWARE BEARS ALL RISK AS TO THE QUALITY AND PERFORMANCE OF THE SOFTWARE. This agreement shall be governed by the laws of the State of Maryland and shall inure to the benefit of Science Translations and any successors, administrators, heirs and assigns. Any action or proceeding brought by either party against the other arising out of or related to this agreement shall be brought only in a STATE or FEDERAL COURT of competent jurisdiction located in Baltimore County, Maryland. The parties hereby consent to in personam jurisdiction of said courts. TRIAL USE LICENSE Graphcat is NOT a public domain program. It is copyrighted by Science Translations. This software and accompanying documentation are protected by United States Copyright law and also by International Treaty provisions. Science Translations grants you a limited license to use this software for evaluation purposes for a period not to exceed thirty days. If you continue using this software after the thirty-day evaluation period, you MUST make a registration payment to Science Translations. All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 6 LIMITED DISTRIBUTION LICENSE INDIVIDUALS may distribute Graphcat to friends or associates, provided they charge no fees for this service, and they convey a complete and unaltered copy of the shareware version of this product. All other distribution is allowed only under the terms of the attached VENDINFO data record, which is hereby incorporated by reference. Any distribution satisfying all the distribution requirements expressed in that data record is hereby authorized. You may not distribute this product, modify it, or bundle it with other products except as specifically allowed therein. You may not use, copy, rent, lease, sell, modify, decompile, disassemble, otherwise reverse engineer, or transfer the licensed program except as provided in this agreement. Any such unauthorized use shall result in immediate and automatic termination of this license. Permission to distribute the Graphcat package is not transferable, assignable, saleable, or franchisable. Each vendor wishing to distribute the package must independently satisfy the terms of this limited distribution license. U.S. Government Information: Use, duplication, or disclosure by the U.S. Government of the computer software and documentation in this package shall be subject to the restricted rights applicable to commercial computer software as set forth in subdivision (b)(3)(ii) of the Rights in Technical Data and Computer Software clause at 252.227-7013 (DFARS 52.227-7013). The Contractor/manufacturer is Science Translations, Box 20234, Baltimore, MD 21284-0234. Science Translations may revoke any permissions granted here, by notifying you in writing. All rights not expressly granted here are reserved to Science Translations. You are encouraged to pass a copy of the unregistered version of GRAPHCAT along to your friends for evaluation. Please encourage them to register their copy if they find that they can use it. All registered users will receive a copy of the latest version of GRAPHCAT, an enhanced version of the GRAPHCAT macro, a megabyte of Wood Clips graphics, discounted upgrades, newsletter announcements of upgrades and new products, and technical support for at least one year. Site Licenses, volume discounts, and additional INTERNATIONAL registration information are in the file PRODUCTS.DOC. All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 7 INTRODUCTION & QUICK START ========================== GRAPHCAT requires WordPerfect 6.0 or 5.2 for Windows, any release date. It is a shareware package of WordPerfect macros that read any disk or directory, and create a pictorial listing of all the graphics found. After running the SETUP batch file for WPWin 52 or the SETUP macro for WPWin60, run the macro by pressing Macro (Alt-F10), and entering GRAPHCAT. Answer the prompts for the drive and directory, file mask, catalog title, number of columns, and graphic height. The default values for columns and height allow 28 graphics per page. WORDPERFECT 6.0 OR 5.2? (NEW FEATURES) -------------------------------------- Throughout this manual, when the keystrokes and procedures are the same for both WordPerfect versions, the steps will be listed only once. However, when the steps are different, you will see this: WPWin52: Do these steps in WordPerfect for Windows 5.2 WPWin60: Or these in WordPerfect for Windows 6.0. WPWin60 has greatly enhanced macro power, so there are a few features available in the WPWin60 version of Graphcat that are not in the 5.2 edition. The WPWin60 version has these enhancements: 1) The file directory to search can be selected by clicking on the file icon, and double-clicking on the directory name. 2) The extra options screen allows partial file catalogs for inventorying large directories of clip art. Every question has a default setting in Graphcat for Windows. For the easiest use of Graphcat, type the file path at the first prompt, and press [Enter]. Graphcat will handle everything else. GRAPHCAT and the INDEX macros should work properly with ANY WP 5.2 or 6.0 language module. However, I have not been able to test every possible international combination of software and hardware. Please write if you find that GRAPHCAT fails in any way on your system. WHAT IS GRAPHCAT? ================= I've been collecting clip art for different projects. A small book, some newsletters, signs, and still more pictorial projects. I've drawn some, scanned some paper clip art, and bought some disks of pictures. I was beginning to lose track of which disk All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 8 had what pictures. I needed an index, a printout of every graphic I had, so I could keep them handy for reference. The WPG files shipped with WordPerfect have their own printed picture indexes of art in the manual, but disks of PCX or CGM files from computer show rack vendors are escapees from that elusive paperless office we all keep hearing about. And clip art disks are uneven; some of them are full disks of excellent art on related topics, but others are totally unrelated pictures. Worse, because there are several flavors of each of the graphics file formats, some files will not be recognized by WordPerfect, and will read as bad. Overall, clip art disks are worthwhile, but a printed index would help sort the good files from the fuzzy junk. And the commercial clip art isn't much better. Oh, the graphics are better, but the printed indexes are printed too small, or on newsprint, or are all mixed in with the pictures of every other graphic collection sold by that company. Meanwhile, my co-workers on a newsletter project wanted to see all their clip art. I kept their graphics on a separate disk, but they wanted paper copies to refer to, so they could tell me, "Use that butterfly picture from page two." I began to create a sample document, with every graphic shown, and the file names, and the disk titles, and immediately found that there was too much work involved. I had two options: I could delegate the job, or write a macro to do the job. Since I couldn't find anyone who would spend three hours to create the index for each disk, I wrote GRAPHCAT. It's a lot faster than an assistant; it only takes from a few seconds to a few minutes to complete the job, depending on the speed of the computer and the size of the graphics files. GRAPHCAT makes this task easy, so easy that nearly no effort is needed to create a new catalog for each directory or floppy of pictures. If the macro is told the drive and path of the files, the computer should do the rest. With just that information, the WordPerfect macro reads the appropriate directory, identifies the graphics files, sets their sizes, locations, and options in a catalog, and leaves that catalog ready to print. Once the catalog is built, you may preview it, print it, and save it if you want. However, I don't recommend saving these files because they will be slightly larger than the cumulative size of all the graphics in the directory. Since starting to catalog my clip art collection, I've found pictures I didn't know I had, and I've used some of those in new projects. Now that I don't have to hire extra help to create the listings, I can find the picture I want in no time, and, better yet, I can take the picture notebook with me to a co-worker, a All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 9 client, or a conference, and I don't need to borrow someone else's computer and be at the mercy of someone else's operating system. INTERIM RELEASES OF WP ---------------------- Writing software in a macro language is like controlling a rowboat by towing it from a distance of five parsecs. GRAPHCAT should work in all future releases of WP/Win BUT, sometimes new "features" disable old features. When this happens, try turning "off" the new features if GRAPHCAT doesn't seem to like the new release. Better yet, call or write for support--there will be either a fix or a new release, as needed, to fix any problems caused by new features. NEW IN VERSION 3.1 ------------------ As mentioned under "Interim Releases" above, changes in WordPerfect can cause problems for Graphcat. Due to feature changes in WPWin60 interim release "a" and after, versions of Graphcat 3.0 and 3.01 will fail before completing any catalog pages. That compatibility issue has been allowed for in version 3.1 of Graphcat, which can run in BOTH the interim releases AND the original edition of WPWin 6.0. Also fixed in Graphcat 3.1 are incompatibilities from version 3.00 with full justification in default initial codes, as seen in some UK editions of WPWin60, and error messages that appear when the older Graphcat was used with the Share program, noted mostly by users of MS Excel. Graphcat 3.1 also includes a new feature: Those users who use more than four columns in their catalogs sometimes find that the image names wrap or hyphenate to two lines, throwing off the neat line-ups of images on the page. Graphcat 3.1 automatically shrinks the base font for the document, if scalable, to make it fit into one line. The point size of the page title is not affected. If you wish to manually adjust the point size of the file titles after Graphcat has finished running, simply choose a new Document Initial Font normally--the page titles will remain in their normal font unless you specifically choose to edit the header holding the title. All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 10 INSTALLATION ============ If you are reading these files on screen, you may print them with the PRINTMAN.BAT batch file. (Don't print them from WordPerfect-- they are formatted with page breaks for printing from DOS.) You do not need to exit Windows--from the Windows Program Manager, choose File, and then Run. Type each command as it appears below, and press (Enter). An easier way to run the PRINTMAN and SETUP batch files is to go to DOS by double-clicking on the MS-DOS prompt icon, usually installed in the Accessories group. (Type EXIT when ready to return to Windows.) From the DOS prompt, log to the directory holding the Graphcat distribution files. Start the PRINTMAN file by typing it like this: printman lpt1 (where lpt1 is the name of your printer --change it as needed for your system.) COPYING THE FILES ----------------- Before installing the Graphcat files, make a backup copy of the distribution disk, and store the original disk in a safe place, preferably in a different location than the backup copy of the disk. Install the files from the backup disk, not the original. For either the WP60Win or WP52Win versions of Graphcat, there are three files that must be installed on your hard drive to be used. If you install both the 52 and 60 versions, then six files must be installed. These files are GRAPHCAT.WCM, GRAPHCAT.DLL, and INDEX.WCM, and must be copied to your macro directory. The SETUP batch file for WPWin52 or the INSTALL macro for WPWin60 will copy those files for you, and will also create a directory for the optional clip art samples and instruction files. These routines will copy the samples and DOC files to any location you wish. Installation does two things: 1) It will create a directory for your sample clip art and DOC files. 2) It will copy the macros and library file to the WPWin macro directory. Once SETUP finishes copying files, you are ready to start using Graphcat. WPWin52 SETUP ------------- You must tell the SETUP batch file what directory is being used to hold your WPWin52 macros. If you don't know where WPWin52 keeps your macros, look in the File menu, choose Preferences, All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 11 choose Location of Files, write down the entry under Macros/Keyboards/Button Bars (in WPWin52), and click on Cancel to exit the Preferences box. To install the Graphcat files in WPWin52, run the batch file SETUP.BAT from the DOS prompt while logged to the Graphcat distribution disk or directory. Type: setup A screen of instructions will appear. Note: The macros for WPWin52 are shipped with the extension .WC5 and are renamed by the SETUP batch file to a .WCM extension. The file GRAPHCAT.DLL is the same for both versions of WordPerfect. WPWin60 SETUP ------------- The INSTALL macro will check your macro directories for you, and recommend a location for the WPWin60 macros. If you have both a macro directory and a supplemental macro directory, you will be able to choose between them. No other locations are acceptable. To install the Graphcat files in WPWin60, run the macro from a WPWin60 document screen by pressing Macro (Alt-F10), typing the path to the current location of the Graphcat files, INSTALL, and pressing (Enter). For example, if the files are on a floppy in the "a" drive, then press Macro (Alt-F10), type a:\install and press (Enter). SAVING HARD DRIVE SPACE ----------------------- The clip art images and DOC files need not remain on your hard disk once you have become comfortable with running the software. The macros and `dll' file must remain in the WP/Win macro directories. PROMPTS ======= Start GRAPHCAT by pressing Macro (Alt-F10), typing GRAPHCAT, and pressing Enter. You must have at least two document screens available, but not to worry: GRAPHCAT checks for workspace and will not let you do anything dangerous. A full-screen dialog box will appear, asking five questions. All of these questions are optional, and allow you to customize your catalogs. All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 12 At the first prompt, enter the drive name and path for the subdirectory to be searched. You may omit the ending backslash if you like. GRAPHCAT is smart enough to accept the path name either way. Pressing Cancel (Esc) or clicking the Cancel button at any time will end the macro. NEW in WPWIN60: The file directory to search can be selected by clicking on the file icon, and double-clicking on the directory name. The second prompt asks for the file mask. Any type of graphics file readable by WordPerfect may be entered here. What's a file mask? The simplest file mask is the famous "*.*" which means the files with any name and any extension. The asterisk substitutes for any group of characters, and a question mark substitutes for any single character. The period is required. For example, to inventory all the WPG clip art in a directory, use a file mask of "*.WPG" or to find all the files starting with "BIG-" use "BIG-*.*" as the answer at the second prompt. If you leave this prompt blank, Graphcat will look at "*.*" or all the files in the directory. It's very easy to just enter *.* as the file mask and try to search every file in a directory for graphics. Don't do it! The wild card extension is intended for cataloging mixed disks of graphics files. If you use the *.* choice for directories containing program files, GRAPHCAT will run far more slowly, because it must load and identify as bad every program file in the directory. For best and fastest results, use the real file mask of the graphics you are looking for, unless you really do intend *.* to mean ALL the files in the directory. The third prompt asks for a title, and the macro will place that title in a header on each page of the catalog. I recommend entering the name of the graphics collection or the name of the archived backup for that collection, such as "Business Graphics-- BUSINESS.ZIP" in this area. You may leave this prompt blank if you wish, and Graphcat will create a title for you, reading "Clip Art in " and the file mask from the second prompt. The next two prompts request the number of columns and the height to make each graphic. WordPerfect will calculate the width to keep the graphics true to scale, room permitting. If less than about twice the height of a graphic is available for the width, some graphics in horizontal format will be compressed to fit the column. For four columns, a height of about one inch or 2.5 cm allows ample room, and 28 images fit on one page. Some of the All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 13 best combinations of columns and image heights are displayed near the right side of the dialog box. INTERNATIONAL USERS: GRAPHCAT needs to know how tall you would like your graphics printed in your catalog. That measurement is entered in inches if the language WordPerfect detects is US English. For all other languages, including other varieties of English, centimeters are used automatically. If you would like to use a different measurement, you must add a measurement identification letter after the number, using the standard WordPerfect abbreviations. For example, i or " for inches, c for centimeters, or p for points. Once the last entry has been made, click on OK, and GRAPHCAT will begin loading the graphics into the document in WPWin52, or go on to the Options menu in WPWin60. As each graphic is loaded, the macro announces the new graphic on the bottom line of the document screen. THE OPTIONS DIALOG BOX & CD-ROM SUPPORT (WPWIN60 ONLY) ====================================================== Graphics collections have gotten very large. I frequently hear from customers that they have several thousand images in one directory, and that they want to inventory that one big directory as one group. That is impractical for many reasons, but the most important reason to break a catalog up into pieces is that you cannot expect WordPerfect to run smoothly with ten megabytes of image files in its document memory. It just won't happen. You can create a partial catalog in WPWin60 by entering your choices on the options menu, which will appear automatically once you complete the first dialog box. The menu has three items to fill in. In most cases, you will be able to click on OK immediately without making any changes here. STARTING FILE NAME (WPWIN60 ONLY) --------------------------------- This is the file name to begin the catalog with. You may manually type in the name of the image, or you may choose the name from a file list (recommended!) by clicking on the file icon or by pressing Alt-Down Arrow. You may also enter a partial file name here. For example, to start the catalog with the first image starting with the letter "G", you would just type that letter here. All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 14 This box will start out as blank the first time that you run Graphcat in a directory, or the first time in a WordPerfect session. However, if you run Graphcat again in the same directory, this box will automatically hold the next file name to catalog, if the last catalog was of fewer graphics than those remaining in the directory. NUMBER OF IMAGES (WPWIN60 ONLY) ------------------------------- Select how many images to catalog here. The default is 60, but you will probably choose to catalog your images in groups of 56 (2 pages of 28 images in 4 columns) or some other number that will fill a set of pages. This number will carry over from one run of Graphcat to the next, within the same WP session. PAGE NUMBER (WPWIN60 ONLY) -------------------------- Select what page number to use for the first page of the catalog. If you are cataloging the same directory as a previous run, Graphcat will provide a default choice of the last page that was created, plus one. CD-ROM SUPPORT (WPWIN60 ONLY) ----------------------------- For cataloging a large group of files, and especially for CD-ROM clip art disks, set Graphcat to catalog as many images as will fill one page, or a multiple of pages, with no partial pages. Print the catalog normally when done, and restart Graphcat. Press (Enter) at both screens, and Graphcat will prepare the next set of images, creating a catalog of the same size as the first, and starting with the next image to be cataloged, and the next page number. Graphcat can work all the way through a CD-ROM in this way, simply by breaking up the catalogs into printable sizes. IN GENERAL ---------- If GRAPHCAT and WordPerfect decide that a graphic in your sample directory is not a proper graphics file, GRAPHCAT will add that file name to a list of files that could not be loaded, and that list will be printed at the end of the catalog. You may delete that message after the catalog is prepared, or you may try to convert the bad graphic or edit it with a graphics program, resave it, and run GRAPHCAT again. Because not every version of every graphic format is supported by WordPerfect, I prefer to leave the file list in the catalog to identify a file that may be All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 15 usable in other software, but not in WordPerfect. (Or the disk may contain non-graphic files, such as a README.DOC, and these files will be listed automatically at the end of the catalog.) When the catalog is finished, a dialog box will appear to let you know. From this point on, the catalog is just a complex document, and you may edit it or print it as you would any other large document. GRAPHCAT may be stopped in mid-inventory by pressing Cancel (Esc) just once; there may be a time lag of a few seconds before the macro stops. If you use Cancel to stop GRAPHCAT, the macro will warn you that the catalog is incomplete. GRAPHCAT and the INDEX macro have error trapping routines built in to prevent garbage entries, and to turn off Reveal Codes if needed, and will not try to run if you start them without sufficient work space. If you wish to import the catalog into a document, run the macro first, and then merge the other text or formatting into the catalog. In general, Graphcat can create a larger catalog of graphics than WordPerfect can print. The maximum catalog size for each user will vary greatly, depending mostly on memory. Try not to catalog more images than will fit in memory. Although WordPerfect will use disk space as extra workspace after memory is full, performance and speed will drop dramatically, and your results will be both faster and more reliable if you split large catalogs up into several separate mini- catalogs. EDITING AND PRINTING TIPS ========================= PRESENTATIONS CLIP ART ---------------------- The clip art images that ship with WP Presentations are in SHW files, which are groups of clip art images organized into slideshows. WordPerfect for Windows cannot handle slideshows, and therefore, Graphcat cannot handle them either. To convert the SHW files into WPG files, you must retrieve the file to be converted. (Each file begins with "FIG-" and has the SHW extension.) In Presentations, choose Export from the File menu, and make sure the "Save all slides" box is checked. Provide a file name that is no longer than 6 characters, and add "01" to the end. Click on the WPG file type, and finally, click on Export. Presentations will number and save all the files in the collection. Graphcat may be run normally on the new files, and WPWin60 can use the new files in documents. All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 16 COLOR CLIP ART -------------- WordPerfect for Windows 5.2 does not support color while using a WordPerfect printer driver, unless the printer uses color Postscript. For any other color printer, a color catalog of clip art is available, but you must use a Windows printer driver to print in color on non-Postscript color printers. WPWin60 supports color on most color printers. HORIZONTALLY SQUASHED IMAGES ---------------------------- If your images appear to be squashed horizontally when you print or preview, you need to use either fewer columns or a smaller image height. To change the height of the images, clear the document and restart GRAPHCAT. You can change the columns without rerunning GRAPHCAT, but if you are not comfortable with using the Reveal Codes feature, it may be easier to simply run Graphcat again with the new columns setting than to edit the completed document. First, press Ctrl-Home to reach the extreme top of the document, before any codes. Turn on Reveal Codes (Alt-F3), and look for a code that looks like this: [Col Def: Newspaper... Place the cursor immediately after that code, and press Layout, Columns, Define from the menu. Change the number of columns and click on OK. You may now delete the first of the two column definition codes, turn off Reveal Codes (Alt-F3), and check your document by printing or previewing again. The images should no longer be squashed, but with extremely wide images, you may need to try still fewer columns, or perhaps none at all. WRAPPED FILE NAMES ------------------ When using more than four columns, long graphics names may wrap to the next line, reducing the number of graphics that fit on a page. If the names wrap, reset the base font to a narrow, condensed, or thin typeface, using Layout, Document, Initial Font, choosing a smaller font, and clicking OK when done. LANDSCAPE PRINTING ------------------ If GRAPHCAT detects any codes in your document, even a page definition, it will open a new document before creating your catalog, and the document you started from will be left All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 17 unchanged. So if you need a graphics catalog on a page size that is not your default paper size, such as a landscape version of A4 or 8 1/2" x 11", then follow these steps: First, run GRAPHCAT normally. Choose one column so that GRAPHCAT will not insert a column definition code. Next, press Ctrl-Home to go to the top of the document. If you have turned off the Auto Code Placement option in Preferences, you must also use the left arrow key to position the insertion point before ALL of the formatting codes. Select your paper size from the list available after choosing Layout, Page, Paper Size. Click on Select when done. Next, add column codes, by choosing Layout, Columns, Define, entering the number of columns, and clicking OK. You may also wish to reduce the space between columns at the Distance Between Columns menu choice. Choose Layout, Columns, Columns On to turn on columns, and then press Ctrl-End to go to the bottom of the document. WordPerfect will reformat your document as it travels. Your document is now ready to edit, view, or print normally. All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 18 INDEX and FILEINDX ================== The INDEX macro reads a directory of files, and converts that directory listing into a file that a database program can import and add to a database. FILEINDX is a set of database files for a database program to use in importing the files created by INDEX. The files FILEINDX.HDB, FILEINDX.DBF, and NAME.NDX compose a sample graphics database for PC-File or most other dBase- compatible database programs. These files should be together on your hard disk; the ideal spot is a directory called GRAPHCAT. See Installation on page 10 if you need help preparing the directory. The file produced by INDEX is a "comma-delimited mail-merge" file. Most database programs can import these with no problems. Although I created the FILEINDX format for keeping track of graphics and clip art, the format and the INDEX macros can be used just as easily to form a master catalog of every file on a hard disk, or any category of files you choose. In addition to the information from the directory and whatever label you enter while running INDEX, the FILEINDX data screen allows room for comments, because it isn't always possible to remember that RX12-76.CGM is a picture of a troll at a bridge. To use INDEX, run the macro in the usual way, by pressing Macro (Alt-F10), typing the name of the macro, and pressing ENTER. Answer the prompts that appear on screen in the same way as for the first three prompts in GRAPHCAT. INDEX will create and retrieve a directory listing, and then search the listing, inserting commas between columns, resulting in the comma-delimited list. That list must be saved as a DOS text file for the database program: Save the file by choosing File, Save As, typing a file name, and selecting ASCII Text/(DOS) from the pull-down Format list at the bottom of the dialog box. IMPORTANT: When you first set up a database of clip art or other files in a database, you will read and process many directories. I have allowed for that process in INDEX. If you start INDEX from a document that is not empty, INDEX will move to the very bottom of the document, and create the listing there. For the next disk, simply run the macro again, and the second list will be added at the bottom of the existing list. Once you have run each directory through INDEX, save the list as a DOS text file, exit WP, and import the data from within the database program. All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 19 TROUBLE-SHOOTER'S GUIDE--GRAPHCAT ================================= 1) GRAPHCAT loads properly, and the big box appears on screen, but once I click on OK, an error message appears telling me that the macro could not find the DLL file. You must copy the file GRAPHCAT.DLL to the WP macro directory. No other location will do. See the installation instructions on page 10 for help. 2) GRAPHCAT runs perfectly, but I cannot print the result file. The error messages say I don't have enough disk space, or that the swap file is full. This can happen if you are trying to catalog a large file of clip art, and you have very little hard disk space available for WordPerfect's temporary files. To fix it, from the Windows Program Manager, highlight the WP icon, and choose File, Properties. If you have another hard drive partition available with more space, such as D: or E:, change the Working Directory prompt to that drive, click on OK, and restart WordPerfect. If there is no other partition, you will need to move or delete unneeded files from your hard disk to free up some work space. In WPWin60, you should try breaking the catalog into page-size chunks; see the Options Menu instructions on page 13. Setting the graphics quality to medium or draft also helps reduce the amount of data that must be handled for each page, and eliminates some problems. Remember that printing images smaller does NOT reduce the amount of memory they use during printing. A page containing fewer large images is easier to print than one with many small images. 3) My catalogs print very slowly, or only half the page prints. A page full of graphics will print slowly, and some laser printers may not have enough internal memory to print a page of that complexity. On a laser printer, if the entire page does not print, try printing the page at a lower setting for graphics quality, or use fewer columns. Again, note that reducing the size of a graphic does not reduce the complexity of the print job, so a page with one column of larger graphics will print more quickly than a page containing several columns of small graphics. 4) Sometimes when I use the *.* file mask, GRAPHCAT loads a file as a graphic that isn't one. The document loads and prints normally, but the box is either empty or contains a random All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 20 pattern. Or, and much worse, WordPerfect progresses partially through the catalog, asks for a password, and then crashes with a General Protection Fault (usually WPWIN52). Both conditions are caused by trying to use the *.* file mask option inappropriately. The * wild card choice was intended for reading disks containing mixed graphics in different formats, such as WPG and GEM and CGM graphics mixed together, NOT for attempting to load every program file on your hard drive in the attempt to see if any of them are graphics. GRAPHCAT will correctly identify nearly every file as a graphic or not a graphic, but there are exceptions. The General Protection Fault does not occur often, unless an odd combination of factors is present, such as a bad file combined with either the SHARE command in use, or a Hyphenation ON code in the Document Initial Codes area of Preferences. Solution: Don't run SHARE unless you are running software or hardware that specifically demands it, such as some network packages. Or remove that Hyphenation code from Document Initial Codes. To avoid these problems altogether, when cataloging a directory of mixed graphics and program files, use the appropriate file mask, such as *.PCX or *.WPG on the second line of GRAPHCAT's menu, and save the wild card use for disks holding almost entirely graphics. All Rights Reserved (C) Copyright 1994 Jerry Stern G R A P H C A T ( Windows ) V. 3.1 21 INDEX ===== ASP . . . . . . . . . . . . . . . 3 bonus . . . . . . . . . . . . . . 4 borders . . . . . . . . . . . . . 3 centimeters . . . . . . . . . . 13 CGM . . . . . . . . . . . 8, 18, 20 color . . . . . . . . . . . . . 16 columns . . . . 7, 9, 12-14, 16-19 DLL . . . . . . . . . . 10, 11, 19 editing . . . . . . . . . . . . 15 error messages . . . . . . . 9, 19 FAX . . . . . . . . . . . . . 1, 3 FILEINDX . . . . . . . . . . 4, 18 font . . . . . . . . . . . . 9, 16 GEM . . . . . . . . . . . . . . 20 General Protection Fault . . . 20 interim release . . . . . . . . . 9 International . . . . . . . 5-7, 13 landscape . . . . . . . . . 16, 17 laser printers . . . . . . . . 19 LETTER . . . . . . . . . . . . 13 memory . . . . . . . . 13, 15, 19 ombudsman . . . . . . . . . . . . 3 PC-File . . . . . . . . . . . . 18 Presentations . . . . . . . . . 15 PRINTMAN.BAT . . . . . . . . 1, 10 registration . . . . . . . 1, 3-6 SETUP . . . . . . . . . . 7, 10, 11 shareware . . . . . . . . . 1, 3-7 SHW . . . . . . . . . . . . . . 15 support . . 1, 3, 6, 9, 13, 14, 16 tips . . . . . . . . . . . . . 15 trouble . . . . . . . . . . . . 19 VENDINFO.DIZ . . . . . . . . 3, 4 Wood Clips . . . . . . 1, 3, 4, 6 WPG . . . . . . . 4, 8, 12, 15, 20 All Rights Reserved (C) Copyright 1994 Jerry Stern