Media Share 9/MEDIASHARE_09.ISO/educatio/egbur.zip/EGB.TXT

Text File | 1992-08-06 | 20KB | 612 lines

                             Easy Gradebook User's Manual
                             Version 1.1a










                             Copyright (C) 1992  Randall W. Jenkins
                                                 Anne Buchholz Jenkins













































             Table of Contents:


             Chapter 1. ...... Introduction

             Chapter 2. ...... Getting started

             Chapter 3. ...... Using Easy GradeBook

             Chapter 4. ...... Loading and Saving Files

             Chapter 5. ...... Editing Files

             Chapter 6. ...... Printing Files

             Chapter 7. ...... Grade Options

             Chapter 8. ...... Error Messages

             Chapter 9. ...... Glossary

             Chapter 10. ..... Appendix - Quick reference












































             1. Introduction

             Easy GradeBook provides the ability to store a class list
             and grades. Easy GradeBook automatically calculates student
             averages for the scores input into the program. This program
             is easy to use and provides an excellent productivity tool
             for the overworked teacher.

             Features:

             Class list size of 40 students and up to 48 grade
             entries per student.

             Automatic alphabetizing of the class list.

             Calculation of the average, and standard deviation of a
             given grade list.

             Calculation of individual averages for each student.

             Multiple pages of grades for the same class.

             Weighting of the grades so that tests and quizzes  will not
             have the same impact on a students average.

             Printing of just the class list with grades and averages.

             Detailed description of each class grade entry.

             Grade entry in either percentage correct format or in a
             points missed format. If points missed is selected, the Easy
             GradeBook automatically calculates the percentage correct.

             DISCLAIMER - AGREEMENT

             Users of Easy GradeBook must accept this disclaimer of
             warranty: "Easy GradeBook is supplied as is.  The author
             disclaims all warranties, expressed or implied, including,
             without limitation, the warranties of merchantability and of
             fitness for any purpose. The author assumes no liability for
             damages, direct or consequential, which may result from the
             use of Easy GradeBook."

             Easy GradeBook is a "shareware program" and is provided at
             no charge to the user for evaluation.  Feel free to share it
             with your friends, but please do not give it away altered or
             as part of another system.  The essence of "user-supported"
             software is to provide personal computer users with quality
             software without high prices, and yet to provide incentive
             for programmers to continue to develop new products.  If you
             find this program useful and find that you are using Easy
             GradeBook and continue to use Easy GradeBook after a
             reasonable trial period, you must make a registration
             payment of $ 25.00 USD to Randall W. Jenkins.  The $ 25.00
             USD registration fee will license one copy for use on any
             one computer at any one time.  You must treat this software
             just like a book.  An example is that this software may be
             used by any number of people and may be freely moved from
             one computer location to another, so long as there is no
             possibility of it being used at one location while it's
             being used at another. Just as a book cannot be read by two
             different persons at the same time.

             Commercial users of Easy GradeBook must register and pay for
             their copies of Easy GradeBook within 30 days of first use
             or their license is withdrawn.  Site-License arrangements
             may be made by contacting Randall W. Jenkins.


             You are encouraged to pass a copy of Easy GradeBook along to
             your friends for evaluation.  Please encourage them to
             register their copy if they find that they can use it.  All
             registered users will receive a copy of the latest version
             of the Easy GradeBook system.

             Send your completed registration form to:

             Randall W. Jenkins
             1800 Viking Ave.
             Orrville, Ohio  44667

             Compuserve: [72130,1730]


             About this manual:

             Because Easy GradeBook is such an easy program to use, you
             might not need much more information. But, if you do, this
             manual provides instruction on every feature of Easy
             GradeBook. This manual is organized as follows:

             Chapter 1 - Introduction, provides an overview of the
                         product and its features.

             Chapter 2 - Getting started, provides information on how to
                         install and begin using Easy GradeBook.


             Chapter 3 - Using Easy Grade, shows basic instruction
                         on file organization and a brief tutorial on
                         using the Easy GradeBook.

             Chapter 4 - Loading and Saving Files, provides instruction
                         on how to load and save files containing class
                         list and grade information.

             Chapter 5 - Editing Files, shows how edit new and existing
                         Easy GradeBook files, key assignments and cursor
                         control keys.

             Chapter 6 - Printing Files, Shows Easy GradeBook print file
                         options.


             Chapter 7 - Grade Options, Shows how to select grade options
                         and how each option performs.

             Chapter 8 - Error Messages, Shoes the error messages and the
                         cause and appropriate action.

             Chapter 9 - Glossary, list of terms and their meaning.

             Chapter 10 - Quick Reference to the Key assignments that
                          control Easy GradeBook functions.



             2. Getting Started

             Back up copy:

             Before installing the program, it is a good idea to make a
             backup copy of the program diskette. To do this, simply copy
             the files specified below to a formatted floppy diskette.


             Easy GradeBook consists of the following files:

             EGB.EXE       Program File
             EGB.DOC       Documentation File
             REGISTER.TXT  Registration Form



             System Requirements:

             256K bytes of memory.
             DOS 2.1 or higher.
             100 % compatible IBM PC.



             Installing Easy GradeBook:

             Once you have made a backup copy, use the backup copy to
             load the program or if your system has a fixed disk, copy
             the contents of the backup disk to a selected directory on
             the fixed disk.

             At the DOS prompt  C:\EGB> , type EGB, then press enter.

             You should see the Easy GradeBook welcome screen. Press any
             key to continue.

             At this point you should see the Easy GradeBookeditor
             screen. There are 8 grades per page and three pages. The
             class list is displayed on every page.

             To get started entering your class list and grades, use the
             cursor keys to position the cursor and type in your entries
             starting at the appropriate columns. The Easy GradeBookis
             arranged like a book. The grades are displayed in pages.
             The current page number is displayed in the top left hand
             corner of the edit screen display.

             To change the current page use the page up and page down
             keys. The class list and student averages are displayed on
             every page. The page will change automatically if you move
             the cursor to the right when the cursor is positioned in the
             g8 grade column.



             3. Using the Easy GradeBook

             The Easy GradeBook program was designed to be very easy to
             use. It offers the type of user interface that will let a
             first time user be a productive user of the program.

             The user interface features include:

             * A single keystroke menu driven interface.

             * Simple editing features that are easy to learn.

             * Interactive help when using the Options screen.

             * Intuitive user interface layout.


             The first thing to do when starting a new EGB file is to
             enter the class list in the editing mode. When the entire
             class list has entered, it can be alphabetized by pressing
             the Alpha-F4 key. After the class list is complete, enter the
             grades by cursoring to the grade columns marked g1 through
             g8 (Page 1). Type in the percentage correct for a given
             score. For example, If a student missed 5 points on a 20
             point test, type 75 in the row and column assigned to that
             particular student and the grade column for the test.

             If statistical analysis, or any other option is required,
             simply press the Options -F3 key. The options menu will be
             displayed, and the interactive help will guide you through.
             See Chapter 7 for more information on Grade Options.

             After all editing has been done, the grades can be saved to
             disk by pressing the Save-F2 key and entering the file name.
             Please be sure that  different class list files are not
             determined by the file name extension.

             To exit Easy GradeBook when done, press the Quit-F6 key.


             4. Loading and Saving Files

             The Easy GradeBook provides for Loading and Saving Class
             list and Grade files. In this way, different classes can be
             stored for the same semester.

             For example, for the Fall 1992 semester ,you wish to
             track the scoring for three classes, Math1, Math2 and
             Science1. After entering the Math1 class list and grades,
             press the Save-F2 key. EGB will prompt you for a subject,
             Enter "MATH1". Next EGB will prompt you for a Grading Period;
             type "1". Finally EGB will prompt for a Class ID; type "FALL92".

             This will save the Math1 class list and grades, along with
             the options setup under the MAth1\FALL92.GP1 and Math1.cfg file
             names.

             Follow the same steps for the Math2 and Science1 class
             lists.


             To load a file, press the Load-F1 key and follow the same
             procedure that was outlined for saving files.




             5. Editing Files

             The EGB editor is a simple, easy to use editor. You simply
             position the flashing cursor using the cursor keys, press
             the <Enter> key and type in the appropriate entry at the
             appropriate column.

             The Grade entries must be in either percentage correct or
             points missed. Letter grade entries are not permitted. The
             EGB grade entries default to percentage correct. To change a
             grade column to points missed mode you must use the Options
             screen. See chapter 7 for more information regarding grade
             options.

             If you make a mistake when entering a name or a grade, use
             the Backspace key to return to the position of the error and
             retype the correct entry.

             After editing a class list, if you wish to alphabetize the
             list, press the Calc-F4 key. The Easy GradeBookwill
             alphabetize
             the list and display the list on the screen. You can
             alphabetize a list at any time by pressing the F4 key. EGB
             will automatically transfer any grades that have been
             entered.



             6. Printing Files

             The Easy GradeBookhas a printing feature that allows you to
             make a hard copy of just the class list or of the class list
             and associated grades and averages.

             To print a class list, you must first type in the class list
             information or load the information from a disk. Once this
             has been accomplished, press the Print-F5 key. The Grade
             Book will ask you if you wish to print just the class list.
             If you type "y", EGB will proceed with printing the class
             list. If you type "n", EGB will proceed with printing the
             class list and associated student grades.

             Once EGB has started printing, you will not be able to
             continue editing until the printing has been completed.



             7. Grade Options

             The Easy GradeBook has several optional features that can be
             invoked to make the job of tracking and entering scores an
             easier one. To enter the Grade option menu, press the F3
             key. You should see the Option screen. The Grade number
             corresponds to the grade column represented by g1 - g24
             seen when editing grades. Select an appropriate grade number
             by pressing the space bar. Once a grade number has been
             selected, use the cursor keys to move the blinking cursor
             to the desired Grade Option. A description of each option
             follows:



             Entry: Grade number
             Valid Range: g1 - g16.
             Description: The grade number corresponds to the grade
             columns found when editing grades.
             To change: Use the space bar.
             Default: g1.


             Entry: Weight
             Valid Range: 0.25 to 8.
             Description: Allows for different weighting of grade columns
             in calculating student averages.
             To change: Use the space bar.
             Default: 1.


             Entry: Description
             Valid Range: Text only.
             Description: This space is allotted so that a description of
             each grade column can be entered.
             To change: Move cursor to the Description row, type in the
             entry.
             Default: nill.


             Entry: Statistical Analysis
             Valid Range: ON or OFF.
             Description: This turns on the the calculation of the
             weighted standard deviation for the selected grade column.
             To change: Press the space bar.
             Default: OFF.



             Entry: Entry type
             Valid Range: Percentage Correct or Points Missed.
             Description: This entry allows the selection of an entry
             mode for the selected grade column. If Percentage correct
             is selected then the grades for the entire column must be
             entered in the  percentage correct format. If Points Missed
             is selected, then enter the points incorrect in the
             appropriate column of the edit screen.
             To change: Press the space bar.
             Default: Percentage Correct.



             Entry: Total Points
             Valid Range: 1 to 999, or N/A.
             Description: This entry is only valid if the Point Missed
             Entry type is selected. This allows for an entry of the
             total points for scoring the entry.
             To Change: Use the numeric keys.
             Default: Not applicable.


             8. Error Messages

             Easy GradeBook provides error messages when in cannot
             perform a command due to errors in specifying data or device
             problems. The error messages are as follows:


             Printer not connected - Check the printer to make sure
                  it is connected and the power switch is turned on.

             Printer out of paper - Reload the printer with paper
                  and print the document.

             Path not found - Easy GradeBook was directed to load or save
                  a file, and the directory or directories in the path
                  were not found or were specified incorrectly.

             Printer failure - General printer failure detected. Check
                  printer to insure proper operation.

             Disk full - Easy GradeBook was directed to save a file on a
                  diskette or fixed disk and there was no room for the
                  file on the media.

             Drive not ready - Easy GradeBook was asked to load or save a
                  file on a diskette not properly inserted in the disk
                  drive. Check the disk drive to insure proper operation.


             If you get errors other than those listed, please contact
             the author and explain the error and the situation in which
             the error occurred.



             9. Glossary

             Class list -  The list of students in the class stored by
                  the Easy Grade.

             Diskette - Magnetic media used to store computer data.

             DOS - Disk Operating System.

             Editor screen -  The entry screen used to enter the class
                  list and associated grades.

             Grade number - Corresponds to the grade columns used to
                  display the Easy GradeBook grades.

             Options screen - The entry screen used to select the grade
                  column options.

             Page - The current displayed grade page in the Easy
                  GradeBook.

             Percentage Correct format - An entry format option selected
                  at the Options screen.

             Points Missed format - An entry format option selected at
                  the Options screen.

             Statistical Analysis - An operational option selected in the
                  Options screen.




             10. Appendix - Quick Reference to Key assignments


             Function Keys:

             F1 - Load a Easy GradeBook class list / grade file.

             F2 - Save a Easy GradeBook class list / grade file.

             F3 - Set or view grade options.

             F4 - Alphabetize class list.

             F5 - Print a current Easy GradeBook file.

             F6 - Exit Easy GradeBook to DOS.


             Cursor Control Keys:

             up arrow    - moves cursor up.
             down arrow  - moves cursor down.
             right arrow - moves cursor to the right or to next Easy
                           Grade Book page.
             left arrow  - moves cursor to the left or to previous Easy
                           GradeBook page.

             Pg Up      - Moves to previous Easy GradeBook page.
             Pg Down    - Moves to next Easy GradeBook page.

             Home       - Moves cursor to top of current Easy GradeBook
                          page.
             End        - Moves cursor to the bottom of current GradeBook
                          page.