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************************************************************ * * * * * B O O K L I B R A R I A N * * Version * * 1.5s * * * * User's Guide * * * * by * * * * Lemuel D. Turner * * TurboSystemsCo * * P.O. Box 965368 * * Marietta, Ga. 30066 * * 404-516-8575 * * 404-591-4988(FAX) * ************************************************************ (C) Copyright 1991-1992 Lemuel D. Turner (C) Copyright 1991-1992 TurboSystemsCo _______ ____|__ | (R) --| | |------------------- | ____|__ | Association of | | |_| Shareware |__| o | Professionals -----| | |--------------------- |___|___| MEMBER LICENSE AGREEMENT BOOK LIBRARIAN PROGRAM (C) Copyright 1991-92 TurboSystemsCo and Lemuel D. Turner for this software, documentation, and user interface. Marietta, Ga. United United States of America. All rights reserved. TurboSystemsCo grants you without charge the right to reproduce, distribute and use copies of this "shareware" version of our BOOK LIBRARIAN software product (including the on disk documentation), on the express condition that you do not receive any payment, commercial benefit, other consideration for such reproduction or distribution, or change this license agreement or copyright notice. *(Shareware distributors, user's groups and BBSs may charge a distribution fee not to exceed $10.00, without written permission.)* The rights to receive any such financial or other benefit, and to modify the product or its components, are reserved exclusively by TurboSystemsCo. Support from users enables us to develop additional features and, future versions of the BOOK LIBRARIAN product. Your payment of $34.95 + $4 S/H would be greatly appreciated; send your payment to: TurboSystemsCo P.O. Box 965368 Marietta, Ga. 30066 By sending in your payment, along with your name, mailing address version number, and where you heard about the BOOK LIBRARIAN product and obtained your copy, your copy of BOOK LIBRARIAN will be registered with us. This will enable you to receive (1) technical support, (2) announcements of future releases, the latest version, (3) a printed manual and discounts on additional programs from TurboSystemsCo. THIS PRODUCT IS LICENSED WITHOUT ANY WARRANTY OF MERCHANTABILITY, FITNESS OF PARTICULAR PURPOSE, PERFORMANCE, OR OTHERWISE; ALL WARRANTIES ARE DISCLAIMED. BY USING THE BOOK LIBRARIAN PRODUCT, YOU AGREE THAT NEITHER TurboSystemsCo NOR ANY OF OUR EMPLOYEES, AFFILIATES, OWNERS, OR OTHER RELATED PARTIES WILL BE LIABLE TO YOU OR ANY THIRD PARTY FOR ANY USE OF (OR INABILITY TO USE) THIS SOFTWARE, OR FOR ANY DAMAGES WHATSOEVER. EVEN IF WE ARE APPRISED OF POSSIBILITY OF SUCH DAMAGES OCCURRING. This software may not be reversed-engineered or disassembled, and includes certain trade secrets and confidential information of TurboSystemsCo. BOOK LIBRARIAN is a trademark of TurboSystemsCo. < i > BOOK LIBRARIAN Registration Payment Form --------------------------------------------- To order BOOK LIBRARIAN, please fill out the form below: Date: _____________ Name: _____________________________ Title: ___________________ Address: ________________________________________________________ City: ___________________________________________________________ State/Country: ________________________ Zip: ____________________ Phone Work: (_____) _____ - ______ Home: (_____) _____ - ______ Source of Shareware Copy: _______________________________________ Payment: Check[ ] Money Order[ ] VISA[ ] MC[ ] AMEX[ ] Optima[ ] Card # : ______________________________________ Exp Date:___/_____ Card Holder's Signature: __________________________________________ ALL CHECKS AND MONEY ORDERS MUST BE DRAWN ON U.S. ACCOUNTS ONLY. +----------+------------------------------+----------+----------+ | | | Cost | Total | | Quantity | Description | per unit | Cost | +==========+==============================+==========+==========+ | | BOOK LIBRARIAN 1.5s | $34.95 | | +==========+=+============================+==========+==========+ | Ga Residents Add Sales Tax | | Ship/Handling+---------------------------------------+----------+ US = $4 | Shipping/Handling Fee | | OTHERS = $8 +---------------------------------------+==========+ TOTAL | | Please indicate diskette format: [ ] 5.25 +==========+ ** $ .50 for 3.5 disk *** [ ] 3.5 -------------------------------------------------------------------- Mail this completed order form to: TurboSystemsCo BL Order Department P.O. Box 965368 Marietta, Ga. 30066 ------------------------------------------------------------------- If paying by credit card, you may place your order by calling 1-800-257-7221. 10am - 6:30pm Eastern Time Monday - Friday May be FAXED TO: 404-591-4988 < ii > TABLE OF CONTENTS Introduction Introduction ............................................. 1 Features ................................................. 1 System Requirements ...................................... 2 Distribution Files ....................................... 2 Disk Back-Up ............................................. 2 Getting Started Installing Book Librarian ................................ 3 Hard Disk System ..................................... 3 Floppy Disk System ................................... 3 Start-Up ................................................. 3 Floppy Disk System ................................... 3 Hard Disk System ..................................... 4 Printer Set-up ....................................... 4 Data Entry Data Entry Screen ......................................... 5 Command Menu .......................................... 5 Edit Keys ............................................. 6 Keyboard and Mouse Usage .............................. 6 Data Operations ........................................... 7 Adding Records ........................................ 7 Data Entry Fields .................................. 8 Editing Records ....................................... 8 Deleting Records ...................................... 8 Searching The Find Function ......................................... 8 List Book Window ...................................... 10 The Browse Function ....................................... 11 The Search Function ....................................... 11 Query Screen Fields ................................... 11 Reports Reports ................................................... 12 Report Type Menu ...................................... 12 List To Menu .......................................... 12 List All .............................................. 13 Sort By Menu .......................................... 13 Spacing Menu .......................................... 13 Report Formatter .......................................... 13 Formatter Fields ...................................... 13 Wrap Example .......................................... 14 Re-Index Corrupt Files .................................... 14 < iii > CUSTOMER SUPPORT TurboSystemsCo has a strong commitment to customer support. We provide technical support only to registered users. However if you should experience problems getting the program to run on your systems prior to registering, we will attempt to resolve those problems. Lemuel D. Turner the owner and president of TurboSystemsCo and the author of Book Librarian is a member of the Association of Shareware Professionals. While we don't think you'll ever need it, by Mr. Turner's membership in the Association of Shareware Professionals, registered users have an additional avenue to resolve customer support disputes if they can not be resolved to the registered user's satisfaction. See statement below: ASP OMBUDSMAN STATEMENT Lemuel D. Turner is a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a share- ware-related problem with an ASP member by contacting that mem- ber directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for member's products. Please write the ASP Ombudsman at 545 Grover Road, Muskegon Mi. 49442-9427 or send a Compuserve message via easyplex to ASP Ombudsman 70007,3536. INTRODUCTION BOOK LIBRARIAN is an easy to use book database management system. It is ideal for managing a personal, professional, church, club, or business library. You can quickly search your library by Title Author, Subject or Book type. Can print reports to the screen, printer or disk file. FEATURES - Holds 16 Information Fields About Each Book -- Title, Author (first & last), Subject, Book Type, Edition, Pages, Copyright Year, Catalog #, ISBN, Purchase Date, Price, Publisher, Location, Note1, Note2. -- A memo field that can hold up to 30 lines of information about each title. - Database Management Functions. -- Next, Prev, Find, Top, Last, Edit, Add, Del, Search, Report, Browse, Quit - Reports -- Eight fixed format reports, plus a self design report. --- Reports may be printed to screen, printer or disk text file. --- Can print on continous form 3 X 5 cards. - Context Sensitive Help -- Press F1 to bring up a relevant help screen at any point in the program. - Mouse Support - Screen Saver -- A built-in screen saver activates when the keyboard is not used at a user customizable interval. - Browse and Find Windows -- Moveable, scrollable, resizeable - Find any Title, Subject, Author or Book Type in approximately 1 second or less. - Search database on any combination of fields. - Can hold over 2 billion titles, approximately 900 on a 360k floppy if memo field is not used. Memo field only uses disk space if the field is used. =============================== 1 ============================== SYSTEM REQUIREMENTS To use BOOK LIBRARIAN you will require: IBM PC/XT/AT PS/2 or Compatible. At least 512k of memory. Two floppy drives or 1 hard disk and a floppy A color monitor (CGA,EGA,VGA) Printer (capable of print in compressed mode to use all the features of the program). MS-DOS/PC-DOS 2.1 or higher. Supports both keyboard and mouse input. Your CONFIG.SYS file must have the statement, FILES=16. If the number is greater than 16 that's okay. Refer to your DOS manual if you are not familiar with the CONFIG.SYS file. THE DISTRIBUTION FILES The Book Librarian disk should at a minimum contain the following files. If all the files listed below are not found on this disk, please notify TurboSystemsCo of the source of disk so we can provide them a correct copy of the program. There may be additional files added by the distributor. BL.EXE README.DOC SAMPLE.K3 REPORT.DSW ORDER.EXE BOOK.DBW SAMPLE.BLF SAMPLE.K4 REPORT.DSH OPWIN.DSW BOOK.DBH SAMPLE.K1 DBLANG.LAN QUERY.DSW FORM1.DSW BL.DOC SAMPLE.K2 PRINTER.PTR QUERY.DSH FORM1.DSH DB_UTIL.IWF EPSON.CFG DBPMENU.MEN IBMPRO.CFG VENDOR.DOC HPII.CFG BACKUP YOUR PROGRAM DISK Please make a backup copy of the program disk. If required, please refer to your DOS manual for back-up procedures. =============================== 2 ================================ INSTALL BOOK LIBRARIAN ON A HARD DISK Before continuing we remind you again to make a backup copy of the program disk. Refer to your DOS manual for back-up pro- cedures if required. We suggest you set up a directory specifically for Book Librarian. From the "root" directory normally "C:\": Enter the DOS command: MD\BOOK (Press RETURN) Next set the default to the new sub-directory by entering the DOS command: CD\BOOK (Press RETURN) With your working copy disk in drive A; enter the DOS command: COPY A:\*.* (Press RETURN) INSTALLING ON A FLOPPY DISK SYSTEM If you are using Book Librarian on a dual floppy disk system, then all that is required is to make a backup (copy) of the Book Librarian program disk and use the backup (copy) as your working disk. You'll also need to format a blank floppy disk to hold your data files. START-UP This section describes how to load and start-up Book Librarian. Also see README.DOC file on the distribution diskette for the latest info. DUAL FLOPPY SYSTEM You need your working copy disk of Book Librarian and a blank formatted disk. To enter Book Librarian, (1) boot your system with your DOS disk, (2) place your working copy in drive A, and your blank formatted disk in drive B, (3) at the A> prompt type BL and press RETURN, and the shareware notice screen will be dis- played, (4) after the shareware notice screen is displayed, press the space bar to continue and the file selection screen is dis- played. Use the cursor to select a data file. All Book Librarian data files have the extension .BLF. If you select a file with the extension .BLF the file will be displayed on the main data entry screen. ================================= 3 ================================ DUAL FLOPPY SYSTEM - Cont To select a data file on a different drive, press the control key and the drive letter. For example to select a data file on drive B, press the control key and the letter B together. To create a data file press the F2 function key, enter a name for the file up to eight characters long. Do not enter an extension, the extension .BLF will be added. HARD DISK SYSTEM START-UP To enter Book Librarian, (1) start your system if not already start- ed, (2) at the C> prompt, type CD/BOOK or the name of the subdirect- ory you copied the Book Librarian master disk files, (3) type BL and press the ENTER/RETURN key and the program will load. To select a data file see section under Dual Floppy Start-Up. PRINTER INSTALLATION The first time you use Book Librarian or if you change printers, you must install your printer for use with Book Librarian. To install your printer, select U)til from the Main Menu. Then select S)elect Printer from the next menu. The menu will display five selections. (1) Epson and Compatibles, (2) IBM Proprinter and Compatibles, (3) HP Laser Series II and Compatibles, (4) Generic and (5) TSC Printer. To select a printer, select the highligted letter or use the arrow key to move the cursor over the printer and press RETURN/ENTER. Most non-laser and some laser printers are compatible with the Epson or IBM ProPrinter. If your printer is not an Epson or IBM Proprinter check your manual, it is probably compatible with one or both. Select the appropiate printer. If you have a laser printer, select the HP Laser printer. If your printer will not work with any of the first three selections then you should select the Generic Printer. When you use the Generic printer printer control codes are sent to your printer. You will not be able to print the Comprehensive and Index Cards unless you manually place your printer in compressed mode prior to starting the report. Also the headings will not be printed in bold. The final selection (5) TSC, is used to load a custom driver for your printer created by TurboSystemsCo. If none of the first three will work with your printer then contact TurboSystemsCo. We may be able to construct a driver for you. Please provide the manufactuer and model number. If you selcet one of the printers and the reports don't print correctly, always reset or turn your printer off then back on prior to trying another selection. ================================= 4 ================================= DATA ENTRY After the File Selection Screen is displayed, the Main Data Entry Screen is displayed. The screen contains 16 data entry fields, 1 memo field and the Command Menu. The Command Menu provides Book Librarian with a selection of easy to use database management functions. Each menu item can be selected by pressing the highlighted letter, or by using the arrow keys to place the cursor over an item and pressing ENTER, or by using the mouse. The function of each menu item is provided below: ITEM FUNCTION ------- -------------------------------------------------------- Next Displays the next book title in alphabetical order. Prev Displays the previous book title in alphabetical order. Find Use this feature to rapidly locate any Title, Author, Subject, or Book Type. Top Displays the first book in Title index order. Last Displays the last book in Title index order. Edit Edit the book currently displayed on the screen. Add Add a new book to the library file. Del To delete the book displayed on the screen. Search Displays the Search Selection Screen. Search the lib- rary file using multiple selection criteria. Matches are displayed on the Data Entry Screen. Browse Allows you to display the book records in tabular for- mat in a browse window, scroll through the records indexed by Title, Author, Subject or Book Type. Rpt Displays the report selection screen. Quit Exits Book Librarian. F1 Displays context sensitive help about menu items or data entry fields. The F1 key is not displayed. Alt+'V' Pressing the ALT key and pressing 'V' will display a screen to alter the delay before the screen saver. Valid entries are 5 to 600 seconds. Enter 0 to turn screen save off. ESC The same as Quit, also Alt+'X' has same function. Copy Add a new item, but copy fields currently displayed. ================================= 5 ================================= EDIT KEYS The edit key listed below are in effect when entering data into the Main Data Screen and other screens where data can be entered. KEY FUNCTION --------- -------------------------------------------------------- F1 Displays help screen. F2 Displays file name field on Data File Selection Screen. F5 The field is deleted from the cursor position to the end of the field and the cursor is placed back at the left margin of the field. F10 The key is used to end editing. If on the main data entry screen, the data is written to a data file. On other screens, control will be returned to the menu. ESC Key is used to exit from data entry while using the Add or Edit functions. The changes made to the data entry screen are canceled. ENTER Pressing ENTER/RETURN while in a data entry field ends edit of the field and moves the cursor to the next field. BACKSPACE Causes the cursor to move to the left and erases the char- acter to the left. INS Toggles between insert and overwrite of characters. DEL Deletes the character under the cursor. UP ARROW Moves the cursor to the previous field if not in the first field. DN ARROW Moves the cursor to the next field on the screen. L ARROW Moves cursor to left within a field. Does not delete characters. R ARROW Moves cursor to right within a field. Does not delete characters. KEYBOARD AND MOUSE USAGE Book Librarian can use both the keyboard and a mouse or a combi- nation of both. There are three direct equivalences between the mouse and the keyboard. * The left mouse button is exactly equal to the ENTER key. * The right mouse button is exactly equal to the Esc(ape) key. * The left and right button pressed together, (or the middle button in a three button mouse) is exactly equal to the F1 Key. ================================= 6 ================================= DATA OPERATIONS This section describes how to add, edit and delete records. * ADDING RECORDS Adding a record is the process of typing information into blank data entry fields. To add a record to your book file select Add from the Command Menu by pressing A, or by using the mouse or arrow keys to highlight Add and pressing left mouse button or pressing the ENTER/RETURN key. Data entry begins with the Title field (top left) and proceeds left to right, top to bottom. At the bottom of the screen is the Memo area. You can enter up to 30 lines of information in the memo field. The This is a memo field is like a mini-wordprocessor, all edit keys work and words are automatically wrapped at the end of a line. NOTE: The memo field only uses space in the database if you enter data in it. The program allocates space in increments of 255 bytes. Saving the book information to disk is accomplished by pressing the F10 function key. If you press ESC or the right mouse button while in any field, the information is erased and is not stored on disk. You can use the up/down arrow keys and or the mouse to revisit any field and edit the information prior to pressing F10 or ESC. If in the memo field, you must press CTRL+PAGE-UP to exit the memo field and move back up to the note field. ================================= 7 ================================= * DATA ENTRY FIELDS Each record in the book file contains the following fields. Field Contents ------------ -------------------------------------------------- Title Holds the book title, up to 43 characters. This is the primary index field. The first 20 characters are indexed. Edition Enter the book edition number, 1st, 2nd, 3rd etc. Subject Enter the general subject of the book, mathmatics, computers, etc. An index field. Type Enter the type of book, Childrens, Medical, Text, How To, Catalog etc. An index field. Pages Enter the number of pages contained in the book. Author(last) Holds the last name of the author, an index field. Author(first) Holds the first name of the author. Copyright Enter the year the book was copyrighted. Price Enter the price paid for the book or current value. Pur Date Enter the date the book was bought or obtained. Cat # Enter Dewey Decimal system #, or your own numbering system to identify book. ISBN Enter the 14 digit ISBN. Publisher Enter the name of the books publisher. Location Enter the location of the publisher or can hold the physical location of the book. Note1 Can hold miscelleaneous information. Note2 Sames as note1. MEMO 30 line scrollable memo area. Can be used to enter a synopsis, review or other information. * EDITING RECORDS To edit a record select Edit from the menu by pressing E or by using the arrow keys or the mouse. This function allows you to make changes to the record displayed on the screen. After you completed making changes to a field or fields, press F10 and the changes are saved to your book file. ================================= 8 ================================= * EDITING RECORDS - cont If you decide while editing the record that you don't want to save the changes, press the ESC key and the changes will be erased and the old information restored. * DELETING RECORDS To delete the record displayed select the Del function from the com- mand menu. A prompt is displayed to confirm deletion of the record. Answer Yes to delete the record. SEARCHING There are two methods provided in the program to search your data- base, the FIND key and the SEARCH key. The BROWSE key also lets you look at your database in tabular format and is also explained in this section. The FIND function is quicker and easier to use but the Search function allows more complex searches. * THE FIND FUNCTION The FIND key rapidly locates a book by Title, Author(last name), Subject or Book Type. When you select FIND from the command menu a pop-up menu with the following choices is displayed: Title, Subject, Type, Author. Select one of the choices from the menu or press ESC to return to the Command Menu. If you select Title, the following prompt is displayed: Enter Title To Find or ENTER/RETURN For All _________________ A similar prompt is displayed for the other choices if selected. The prompt above allows you to specify a string to search for, or just press ENTER/RETURN. If you press ENTER/RETURN key without entering a search string, then the data file is displayed indexed by the selected choice in the List Book Window. The cursor will be placed at the beginning of the file. If a search string is entered, the data file is displayed in the List Book Window and the cursor is placed on the first record that matches the search string. If the search string is not found then a prompt displays saying An Exact Match Not Found and the cursor is placed on the record that comes closest to matching the string entered. ================================= 9 ================================ *FIND FUNCTION - Cont When using the FIND function the data base is displayed in a pop- up List Book Window. You can use the arrow keys, mouse, Tab and Page-Up and Page Down keys to scroll through the data base. The Tab key moves the cursor right 10 characters, Shift+Tab moves the cursor left 10 characters. The Page Up and Page Down keys move the cursor up and down 10 lines respectively. A unique way to move through the data base or find a particular record is to type a letter or word from the keyboard while the List Book Window is displayed. For example if the you typed the letter C then the cursor will move to the first entry or closest entry that starts with C. To move the cursor to another location in the C list type another letter, for example U which would disp- lay CU in the left lower corner of the window. The cursor would move to the CU location in the data base. If Author was selected for the index and you typed CRUISE, the cursor would move to Cruise in the data base. To erase the letters displayed in the lower left corner of the window press the Delete or Backspace key to erase the characters. You can enter other characters to move about the data base. For example enter the letter A to move to the top of the data base, then press Delete to erase the character and enter Z to move to the end of the data base. There are several options available to change the List Book Window. The options are displayed at the bottom of the window. The options are (1) Brief, (2) Zoom (3) Resize and (4) move. The options are explained below. List Book Window Options: (1) Brief - Limits display to only key fields. Can speed that rec- ords are accessed when paging around data in the find window. Press ALT 'B' to activate and deactivate. (2) Zoom - List Book Window expands to full screen. Press ALT 'Z' to activate and deactivate. (3) Resize - Allows you to change the size of the window using the arrow keys or mouse. You can only change the position of the bottom and right side of the window. To activate press ALT 'R'. (4) Move - Allows you to move the window using the arrow keys or mouse. Press ALT 'M' to activate. Note: If only one record in the Database matches the search string entered then the record is displayed on the main data entry screen and not in the find window. Also pressing ENTER/RETURN when the cursor is over one of the records in the List Book Window will display the book on the main data entry screen. ================================= 10 ================================ THE BROWSE FUNCTION The browse function works identically to the FIND function except you can not enter a string to search for. The function lets you browse through you database indexed by Title, Subject, Author or Book Type. You should use this function if you just want to page through your data without looking for a particular item. THE SEARCH FUNCTION The FIND function can only perform searches on one of the key fields. The search function can perform searches on up to 10 fields, while setting up specific search criteria using logical operators. When the Search menu selection is chosen, the book Query Screen is displayed along with the menu choices Edit, Recall Quit. Edit allows you to fill-in the book Query Screen, Recall will display previously saved selections and allows you to load them from disk and fill in the book Query Screen. Quit will return you to the main data entry screen. QUERY SCREEN FIELDS There are four fields on the screen used to set up the search cri- tiera: Field, Comparator, Value and LogOp. Field Press ENTER/RETURN to pop up a pick list of fields that can be tested. NOTE: There are 4 fields for Author, Author_F, Author_L, and Author. For example you would use Author_L if looking for a last name only match, ie "Simon". Use Author to match a first and last name, ie "Burt Simon". Operator Press ENTER/RETURN to pop up a pick list or type in one of the seven operators. This field defines the type of test you want to make. Value Enter the value to be compared/tested. LogOp Select AND/OR from the pop up list to enter additional selection criteria. Enter "END" and/or press F10 to stop entering data. The combination of a Field, an Operator and a Value forms the basic selection criteria. When two basic criteria is joined together by a LogOp, this forms a selection pair. The program evaluates each selection pair separately and combines them progressively from top to bottom to determine if each record meets the selection criteria. You can enter up to five selection pairs on the screen. A screen identical to the data entry screen is displayed with the prompt "****** Searching ******" at the bottom of the screen. When a match is found the following menu is displayed: "Next, Edit, Quit". The mouse does not work with this menu. Next starts the search process again to find the next match. Edit functions the same as on the data entry screen. Quit stops the search process and returns to the data entry screen. ================================= 11 ================================ REPORTS The report screen appears when Rpt is selected from the command menu. On the screen is five menus which determine the type of report, where to list the report, whether to list all or some of the books, the index to use, and line spacing. Upon arrival at the screen, the following menu is displayed: Edit, Continue, Quit. Edit allows updating of the screen, Continue will cause the report to be listed, Quit returns you to the data entry screen. REPORT TYPE MENU Title A pre-formatted report that can be listed to the screen, printer or text file. Report lists Title, Author and Subject. Author A pre-formatted report that can be listed to the screen, printer or text file. Report lists Author, Title and Subject. Subject A pre-formatted report that can be listed to the screen, printer or text file. Report lists Subject Title, and Author. Book Type A pre-formatted report that can be listed to the screen, printer or text file. Lists Book Type, Subject, Title and Author Last Name. Valuation A pre-formatted report that can be listed to the screen, printer or text file. Lists Title, ISBN, Catalog#, Purchase Date, and Price. Totals value of all books. Comprehensive A pre-formatted report that can be listed only, to a printer or text file. The report list all fields in the database except for the memo field. Index Cards Report listed on 3 X 5 continous form index cards. Can not be listed to the screen. All fields are listed except for memo field. Custom You select the fields to place in report. Select- ions are made using the Report Format Screen des- cribed later. Memo Prints all fields, plus the contents of the memo field on a single sheet of paper. LIST TO MENU Screen When selected the report is listed to your monitor. Printer When selected the report is listed to your printer. Disk When selected, you are prompted for a filename for the text file. Do not add an extension. The pro- gram adds the extension .TXT. The file created can be edited by any wordprocessor capable of reading ASCII text. ================================= 12 ================================ LIST ALL Yes List all books in the data file. No When selected, you will set-up selection criteria using the Query Screen to list the desired books. SORT BY MENU Select the sort order in which you want your report listed. Choices are Title, Author, Subject and Type. Selecting Title would cause the report to be listed in alphabetical order by book title. SPACING Select Single or Double to print the Title, Author, Subject, Type, Valuation and Custom reports with single or double line spacing. Spacing has no effect The Index Card and Comprehensive Reports. REPORT FORMATTER When Custom report is selected from the Report Type Menu, the Report Formatter screen is displayed after completing the current screen. From this screen you select the fields to be included in your report and how you want the fields formatted. REPORT FORMATTER FIELDS Print Field Enter the name of the field you want printed. Press ENTER/RETURN while the field is blank for a pop up list of fields to select from. Selecting Author from the list will print last name, first name of each. Choose L-MARGIN to set the size of the left margin. Field Width This is a display only field and you can not edit it. it displays the number of characters the selected field occupies. Print Width This field allows you to specify the width in charac- ters that you want the field to occupy on a line. The number is added to the Line Width displayed at the bottom of the screen. Wrap(Y/N) Select YES(Y) when the Field Width is greater than the Print Width and you want all the field information printed. The extra characters will be wrapped to the next line. The field information can occupy up to three lines if wrap is used. ================================= 13 ================================ REPORT FORMATTER FIELDS - Cont Wrap(Y/N) If you select NO(N) and the Field Width is greater than the Print Width, the extra characters are deleted. Selecting either YES or NO when the Field Width is less than or equal to Print Width has no effect on the printout. Line Width Display only field. The field displays the width the line will occupy as each Print Field and Print Width is selected. NOTE: If the Line Width exceeds 79 for screen reports or for standard carriage printers, the report will not be formatted properly when listed. If you have a wide carriage printer, the reports can be up to 129 characters wide. The program prints the reports in regular print and not in compressed print. If you want to print long lines, I suggest you list the report to a disk, and import the report into your wordprocessor, format and print it out. Wrap Example This is a demonstration of the use and non use of Wrap on the Title field. The Field Width for Title is 43, the selected Print Width is 25. The first line of the example below is with YES for Wrap and the second is with NO for Wrap. Title Author Subject ----------------------------------------------- 1. Logistics Engineering And Blanchard Management Management 2. Logistics Engineering And Blanchard Management RE-INDEX LIBRARY FILES Book Librarian datafile indexes are contained in four index files, *.K1, *.K2, *.K3, *.K4. The "*" symbol represents the name of your datafile. Occasionly indexes become corrupted, that is the index looses its relationship with the datafile from which it was generated. One of the possible causes of corrupt index files are loss of power or a sever power spike while operating the program, or exiting the program without selecting *Quit* from the Main Menu. One of the symptons of corrupted index files, is finding your data out of order when using the find or browse screen. Another symptom is the receiving various error messages, such as "Duplicate Key", or "Unexpected End of File", etc. You *do not* need to Re-Index your files periodically as some programs require. Your index files are automatically maintained and optimized by the program. The *only* time you should Re-Index your files are when you have an indication that the indexs are corrupted. However, Re-Indexing when not needed will not hurt or help your files. To start the Re-Index program, type BLFIX at the DOS prompt (ie) the same place that you type BL to start Book Librarian. You then select your file just like when you start Book Librarian. END OF MANUAL ================================= 14 ================================