High Voltage Shareware/high1.zip/high1/DIR24/LBB2_123.ZIP/LBBOOK.HLP

OS/2 Help File | 1993-12-27 | 48KB | 1,218 lines

ΓòÉΓòÉΓòÉ 1. Overview ΓòÉΓòÉΓòÉ

Little Black Book/2 is a personal information manager which may be used to
store and manipulate the names, address, phone numbers, and other pertinent
information about groups of individuals.  It is capable of storing up to five
different groups of people in each phone book.  These groups could be business
contacts, friends, relatives, Christmas card lists, etc, they are determined
solely by you.  It is capable of dialing the phone, printing mailing labels,
printing your personal phone book, or printing index cards for any individual
or group selected.  It is also capable of utilizing the multimedia features of
OS/2 by linking to the best of breed software which you specify (requiring
separate license from that source).

Little Black Book/2 is provided "as is" without any warranties (or conditions),
expressed or implied with respect to the software, including the implied
warranties (or conditions) of merchantability and fitness for a particular
purpose. The entire risk arising out of use or performance of the program
remains with you.  In no event will the copyright holder be liable for any lost
profits, lost savings, incidental or indirect damages or other economic
consequential damages, even if I have been advised of the possibility of such
damages.  In addition, I will not be liable for any damages claimed by you
based on any third party claim.


ΓòÉΓòÉΓòÉ 2. Tips for using Little Black Book/2 ΓòÉΓòÉΓòÉ

o To copy data into the clipboard (COPY)

   Highlight the data to be copied and press <CTRL><INSERT>

o To copy data from the clipboard (PASTE)

   Click on the region where the data is to be pasted and press <SHIFT><INSERT>


ΓòÉΓòÉΓòÉ 3. File ΓòÉΓòÉΓòÉ

The File menu contains commands that allow you to create, open, and save data
files. The following commands appear in the File menu:

New         Creates a new untitled file

Open        Opens an existing file

Import      Brings data into Little Black Book/2 from an external source

Export      Transfers data out of Little Black Book/2 into another format

Save        Saves any changes to the current file

Save As     Saves the current file under a different title

Quit        Exits Little Black Book/2


ΓòÉΓòÉΓòÉ 3.1. File New ΓòÉΓòÉΓòÉ

You can create a new phone book by using the File New command.  To create a new
phone book, do the following:

o Select the File menu item and choose the New command.

The word "Untitled" will then appear in the title bar of the Little Black
Book/2 window.


ΓòÉΓòÉΓòÉ 3.2. File Open ΓòÉΓòÉΓòÉ

You can open a phone book that exists on any drive in any directory by using
the File Open command. To open a file, do the following:

 1. Select the File menu item and choose the Open command.

 2. A dialog box will then appear showing you a list of files in the current
    directory.

 3. Select the file to be opened by clicking on the appropriate directory and
    file names.


ΓòÉΓòÉΓòÉ 3.3. File Save ΓòÉΓòÉΓòÉ

You use the File Save command to save changes you've made to your phone book.
To save changes to the current file, do the following:

o Select the File menu item and choose the Save command.


ΓòÉΓòÉΓòÉ 3.4. File Save As ΓòÉΓòÉΓòÉ

You use the File Save As command to name and save your database in a new file.
To do this, perform the following:

 1. Select the File menu item and choose the Save As command.

 2. A dialog box will then appear showing you a list of files in the current
    directory.

 3. Select the appropriate directory folder and then type in the new file name.


ΓòÉΓòÉΓòÉ 3.5. Quit ΓòÉΓòÉΓòÉ

To exit Little Black Book/2, do the following:

o Double Click on the Icon in the upper left-hand corner of the Little Black
  Book/2 screen.

o Or, Select File Quit from the menu bar.


ΓòÉΓòÉΓòÉ <hidden> Help for Open ΓòÉΓòÉΓòÉ


ΓòÉΓòÉΓòÉ <hidden> Help for Open ΓòÉΓòÉΓòÉ

 1. Select the down arrow to the right of the Drive list to display all the
    drives on your system.
 2. Select a drive from the Drive list.
 3. Select a directory from the Directory list.
 4. Select a file name from the File list or type in a file name and select the
    Open pushbutton to display the file you want to edit.

For specific help, select a topic below.


ΓòÉΓòÉΓòÉ <hidden> List of Fields ΓòÉΓòÉΓòÉ

File name           Type of file
Drive               File
Directory           Open pushbutton


ΓòÉΓòÉΓòÉ <hidden> Help for File name ΓòÉΓòÉΓòÉ


ΓòÉΓòÉΓòÉ <hidden> Help for File name ΓòÉΓòÉΓòÉ

Type the name of the file you want to open in the File name field and select
the Open pushbutton.

For more help, select a topic below.


ΓòÉΓòÉΓòÉ <hidden> List of Fields ΓòÉΓòÉΓòÉ

File name           Type of file
Drive               File
Directory           Open pushbutton
                    General help


ΓòÉΓòÉΓòÉ <hidden> Help for Type of file ΓòÉΓòÉΓòÉ


ΓòÉΓòÉΓòÉ <hidden> Help for Type of file ΓòÉΓòÉΓòÉ

Select the down arrow to the right of the Type of file field to display the
available file types.  The sample has set this field for all file types.

For more help, select a topic below.


ΓòÉΓòÉΓòÉ <hidden> Help for Drive ΓòÉΓòÉΓòÉ


ΓòÉΓòÉΓòÉ <hidden> Help for Drive ΓòÉΓòÉΓòÉ

The Drive list displays the drives on your system.  Select the drive that
contains the files you want to edit.

For more help, select a topic below.


ΓòÉΓòÉΓòÉ <hidden> Help for File ΓòÉΓòÉΓòÉ


ΓòÉΓòÉΓòÉ <hidden> Help for File ΓòÉΓòÉΓòÉ

The File list displays all the files in the directory you selected from the
Directory list.  Select the file you want to open.

For more help, select a topic below.


ΓòÉΓòÉΓòÉ <hidden> Help for Directory ΓòÉΓòÉΓòÉ


ΓòÉΓòÉΓòÉ <hidden> Help for Directory ΓòÉΓòÉΓòÉ

The Directory list displays the directories on the selected drive.  Select a
directory to display the list of files from that directory in the File list
box.

For more help, select a topic below.


ΓòÉΓòÉΓòÉ <hidden> Help for Open ΓòÉΓòÉΓòÉ


ΓòÉΓòÉΓòÉ <hidden> Help for Open ΓòÉΓòÉΓòÉ

Select the Open pushbutton to display the file you want to edit.

For more help, select a topic below.


ΓòÉΓòÉΓòÉ <hidden> Help for Save ΓòÉΓòÉΓòÉ

Use Save to store the file you are editing.  After the file is saved, the text
remains in the window so that you can continue editing it.

Note:  If you are editing a new file, select the Save or Save as choices to
       display the Save as pop-up so that you can name the file you are
       editing.  A file must have a title to be saved.


ΓòÉΓòÉΓòÉ <hidden> Help for Save as ΓòÉΓòÉΓòÉ

Use Save as to name and save a new file or to save an existing file under a
different name, in a different directory, or on a different disk.


ΓòÉΓòÉΓòÉ <hidden> Help for Save as ΓòÉΓòÉΓòÉ


ΓòÉΓòÉΓòÉ <hidden> Help for Save as ΓòÉΓòÉΓòÉ

 1. Select the down arrow to the right of the Drive list to display all the
    drives on your system.
 2. Select a drive from the Drive list.
 3. Select a directory from the Directory list.
 4. Type the name of the file you want to save in the File name field and
    select the Save pushbutton.

For specific help, select a topic below.


ΓòÉΓòÉΓòÉ <hidden> List of Fields ΓòÉΓòÉΓòÉ

File name           Type of file
Drive               File
Directory           Save pushbutton


ΓòÉΓòÉΓòÉ <hidden> Help for File name ΓòÉΓòÉΓòÉ


ΓòÉΓòÉΓòÉ <hidden> Help for File name ΓòÉΓòÉΓòÉ

Type the name of the file you want to save in the File name field and select
the Save pushbutton.

For more help, select a topic below.


ΓòÉΓòÉΓòÉ <hidden> List of Fields ΓòÉΓòÉΓòÉ

File name           Type of file
Drive               File
Directory           Save pushbutton
General help


ΓòÉΓòÉΓòÉ <hidden> Help for Type of file ΓòÉΓòÉΓòÉ


ΓòÉΓòÉΓòÉ <hidden> Help for Type of file ΓòÉΓòÉΓòÉ

Select the down arrow to the right of the Type of file field to display the
available file types.  The sample has set this field for all file types.

For more help, select a topic below.


ΓòÉΓòÉΓòÉ <hidden> Help for Drive ΓòÉΓòÉΓòÉ


ΓòÉΓòÉΓòÉ <hidden> Help for Drive ΓòÉΓòÉΓòÉ

The Drive list displays the drives on your system.  Select the drive that
contains the files you want to save.

For more help, select a topic below.


ΓòÉΓòÉΓòÉ <hidden> Help for File ΓòÉΓòÉΓòÉ


ΓòÉΓòÉΓòÉ <hidden> Help for File ΓòÉΓòÉΓòÉ

The File list displays all the files in the directory you selected from the
Directory list.  Select the file you want to rename and save.

For more help, select a topic below.


ΓòÉΓòÉΓòÉ <hidden> Help for Directory ΓòÉΓòÉΓòÉ


ΓòÉΓòÉΓòÉ <hidden> Help for Directory ΓòÉΓòÉΓòÉ

The Directory list displays the directories on the selected drive.  Select a
directory to display the list of files from that directory in the File list
box.

For more help, select a topic below.


ΓòÉΓòÉΓòÉ <hidden> Help for Save ΓòÉΓòÉΓòÉ


ΓòÉΓòÉΓòÉ <hidden> Help for Save ΓòÉΓòÉΓòÉ

Select the Save pushbutton to save the file to the drive and directory you
selected and with the file name you specified.

For more help, select a topic below.


ΓòÉΓòÉΓòÉ 4. Update ΓòÉΓòÉΓòÉ

The Update menu has commands which allow you to create new records, delete
unneeded records, and modify existing records.  The following commands appear
in the Update menu:

Add a record        Creates a new entry in the database

Delete a record     Removes an unneeded entry in the database

Modify a record     Changes an existing record in the database


ΓòÉΓòÉΓòÉ 5. Add a record ΓòÉΓòÉΓòÉ

You can create a new entry in the database by using Add a record. To do so,
perform the following steps:

 1. Select the Update menu item and choose the Add a record command.

 2. Fill-in the record as appropriate

 3. Select whatever group the person is a member of.

 4. Press Add to update the database or press Cancel to abort the procedure.

 5. When adding or modifying a record it is easier to skip filling-in the City
    and State fields and just fill in the Zip field (assuming you have
    previously used this City/State/Zip set).  When you click next with the
    left button Little Black Book/2 will search for the City and State which
    match this Zip and fill in the blanks (assuming you have left the fields
    blank).  If the fields are not blank and you would like to change the City
    and State to match the Zip then double click the right button on a
    non-pulldown entry field.

   o If you do not want the data which is selected in any of the pull-down
     entry fields simply press the <DELETE> key while it is highlighted.

   o The data used for this action is the first record in the database which
     matches the Zip code, therefore, if the information which is brought up is
     incorrect I suggest you search the database for the Zip code and select
     Find First (after setting the search string in the original Find command).
     Then you should Modify the errant record.

 6. You may continue adding records until all names are entered, press Add
    after you have entered the data for each record (including the last) and
    then press Cancel to take you back to the main menu.


ΓòÉΓòÉΓòÉ 6. Delete a record ΓòÉΓòÉΓòÉ

You can permanently remove an entry from the database by using Delete a record.
To do so, perform the following steps:

 1. Select the record you wish to delete by highlighting it with the horizontal
    scroll bar.

 2. Select the Update menu item and choose the Delete a record command.

Warning: Once a record is deleted there is no method of retrieving it.


ΓòÉΓòÉΓòÉ 7. Modify a record ΓòÉΓòÉΓòÉ

You can change the contents of a record by using the Modify a record command.
To do so, perform the following steps:

 1. Select the record you wish to modify by highlighting it with the horizontal
    scroll bar.

 2. Select the Update menu item and choose the Update a record command.

 3. Modify the data as appropriate

 4. When adding or modifying a record it is easier to skip filling-in the City
    and State fields and just fill in the Zip field (assuming you have
    previously used this City/State/Zip set).  When you click next with the
    left button Little Black Book/2 will search for the City and State which
    match this Zip and fill in the blanks (assuming you have left the fields
    blank).  If the fields are not blank and you would like to change the City
    and State to match the Zip then double click the right button on a
    non-pulldown entry field.

   o If you do not want the data which is selected in any of the pull-down
     entry fields simply press the <DELETE> key while it is highlighted.

   o The data used for this action is the first record in the database which
     matches the Zip code, therefore, if the information which is brought up is
     incorrect I suggest you search the database for the Zip code and select
     Find First (after setting the search string in the original Find command).
     Then you should Modify the errant record.

 5. Press Modify to update the database or press Cancel to abort the procedure.

 6. You may continue modifying records until you have made all desired changes,
    press Modify after each record is changed (including the last) and then
    press Cancel to take you back to the main menu.


ΓòÉΓòÉΓòÉ 8. Search ΓòÉΓòÉΓòÉ

The Search menu has commands which allow you to locate a record which has as
any field or substring within any field the string specified.

Find        Specify a substring to search for, and locate the next occurance
            within the database.

Find Prev   Locate the substring specified by the Find command closest to the
            current pointer in the reverse direction.

Find Next   Locate the substring specified by the Find command closest to the
            current pointer in the forwards direction.

Find First  Locate the first occurance in the database of the substring
            specified by the Find command.

Find Last   Locate the last occurance in the database of the substring
            specified by the Find command.


ΓòÉΓòÉΓòÉ 9. Find ΓòÉΓòÉΓòÉ

Specify a substring to search for, and locate the next occurance within the
database.

o The substring is initially set to a blank value on program initiation,
  however, once it is entered the program will remember that value until it is
  either changed or the program is terminated.

o The default value for searches is case insensitive, for example the search
  string abc will match the string This is a test of our ABC's.

o Case sensitive searches may be turned on by placing a check mark in the Case
  Sensitive block.  In this case the prior example would NOT produce a match.

o Only the group currently displayed on the screen is searched, data which does
  not belong to this group is not searched.

o All records within a database entry are searched for a match, not just those
  displayed on the screen.  Searches should not be made which span more than
  one record within a database entry, said searches will produce unreliable
  results.


ΓòÉΓòÉΓòÉ 10. Find Prev ΓòÉΓòÉΓòÉ

Locate the substring specified by the Find command closest to the current
pointer in the reverse direction.


ΓòÉΓòÉΓòÉ 11. Find Next ΓòÉΓòÉΓòÉ

Locate the substring specified by the Find command closest to the current
pointer in the forwards direction.


ΓòÉΓòÉΓòÉ 12. Find First ΓòÉΓòÉΓòÉ

Locate the first occurance in the database of the substring specified by the
Find command.


ΓòÉΓòÉΓòÉ 13. Find Last ΓòÉΓòÉΓòÉ

Locate the last occurance in the database of the substring specified by the
Find command.


ΓòÉΓòÉΓòÉ 14. Dial ΓòÉΓòÉΓòÉ

The Dial feature attempts to dial the phone based upon parameters established
by the Setup Dialing feature.

o The Speaker Volume, Dialing Duration, and the Time Between Dials are all
  dynamically changeable. This is accomplished be selecting the new value
  desired and then pressing the Enable Changes button. The Speaker Volume
  change will take effect the next time dialing is begun (redial), the other
  parameters change immediately.

o The Dial Extension button is a bit tricky.  It is disabled when you are
  either dialing a home phone number or a work number for which there is no
  extension listed. If you are dialing an extension you must PICK UP THE PHONE
  prior to pressing Dial Extension. This is not a bug but rather a weakness in
  most modems' command sets. When the extension starts to ring press Pick Up
  Phone/Quit. This program is unable at this time to autodial an extension.

o The Pick Up Phone/Quit button may be used either when the phone is
  ringing/the called party answers, be alert that there will be a 2 second
  delay between when you press this button and the modem releases the line to
  the phone, or when you wish to cease dialing the party being called.


ΓòÉΓòÉΓòÉ 15. Print ΓòÉΓòÉΓòÉ

The Print menu allows you to print either the currently highlighted entry or
all entries in the currently displayed group.

Label Prints the entry currently highlighted using specifications determined by
     the Setup Printing Labels function.

Label to Clipboard Copies the entry currently highlighted using specifications
     determined by the Setup Printing Labels function to the Clipboard where
     the data can be copied into other applications.

All Labels Prints the currently displayed group using specifications determined
     by the Setup Printing Labels function.

As Displayed on Screen Prints the entry currently highlighted using
     specifications determined by the Setup Display function to the printer.

As Displayed on Screen to Clipboard Copies the entry currently highlighted
     using specifications determined by the Setup Display function to the
     Clipboard where the data may be copied into other applications.

Address Book Prints all entries in the currently displayed group using
     specifications determined by the Setup Printing Address Book function.

Individual Card Prints the entry currently highlighted using specifications
     determined by the Setup Printing Card File function.

All Cards Prints all entries in the currently displayed group using
     specifications determined by the Setup Printing Card File function.


ΓòÉΓòÉΓòÉ 16. Print Label ΓòÉΓòÉΓòÉ

Prints the entry currently highlighted using specifications determined by the
Setup Printing Labels function.


ΓòÉΓòÉΓòÉ 17. Print Label to Clipboard ΓòÉΓòÉΓòÉ

Copies the entry currently highlighted using specifications determined by the
Setup Printing Labels function to the Clipboard where the data can be copied
into other applications.


ΓòÉΓòÉΓòÉ 18. Print All Labels ΓòÉΓòÉΓòÉ

Prints the currently displayed group using specifications determined by the
Setup Printing Labels function.


ΓòÉΓòÉΓòÉ 19. Print As Displayed on Screen ΓòÉΓòÉΓòÉ

Prints the entry currently highlighted using specifications determined by the
Setup Display function to the printer.


ΓòÉΓòÉΓòÉ 20. Print As Displayed on Screen to Clipboard ΓòÉΓòÉΓòÉ

Copies the entry currently highlighted using specifications determined by the
Setup Display function to the Clipboard where the data may be copied into other
applications.


ΓòÉΓòÉΓòÉ 21. Print Address Book ΓòÉΓòÉΓòÉ

Prints all entries in the currently displayed group using specifications
determined by the Setup Printing Address Book function.


ΓòÉΓòÉΓòÉ 22. Print Individual Card ΓòÉΓòÉΓòÉ

Prints the entry currently highlighted using specifications determined by the
Setup Printing Card File function.


ΓòÉΓòÉΓòÉ 23. Print All Cards ΓòÉΓòÉΓòÉ

Prints all entries in the currently displayed group using specifications
determined by the Setup Printing Card File function.


ΓòÉΓòÉΓòÉ 24. Setup ΓòÉΓòÉΓòÉ

The Setup function is responsible for how information is displayed on the
screen, how phone numbers are dialed, and how information is printed.

Display      Determine record types (and their sequence) displayed, set group
             names, and determine which group(s) is displayed.

Dialing      Determine if Pulse/Tone dialing method is used and set the COM
             Port to which the modem is attached.

Printing (Labels) Determine label making parameters and set printer port.

Printing (Address Book) Determine address book printing parameters and set
             printer port.

Printing (Card File) Determine card file printing parameters and set printer
             port.

Sort Order   Determine display, printing, exporting order of the database.

Registration Data Load key provided to registered users which enables telephone
             support and disables program termination messages.  This feature
             is grayed-out once a key has been successfully loaded as it is no
             longer needed.


ΓòÉΓòÉΓòÉ 25. Setup Display ΓòÉΓòÉΓòÉ

Determine field types displayed, set group names, and determine which group(s)
is displayed.

o Select the order that you wish to see a field displayed in the Display
  Sequence section.  If you do not want a certain field displayed (such as Work
  Phone) place a 0 by it and it will not be shown on screen.  This is for the
  quick display view only, you may still use this field to hold data.  It does
  not affect the data, searches upon the data, or the printing of labels.

o If you select Last Name to immediately follow First Name, the fields will be
  concatenated together producing a natural looking name, e.g. if First Name is
  2 and Last Name is 3 then the names will be concatenated. However, if First
  Name is 3 and Last Name is 2 they will appear in columns like all other
  fields.  To defeat this feature and leave the names in columns, separate the
  names by 1 or more numbers (without assigning the number in between), e.g.
  set First Name to 1, Last Name to 3, and don't assign anything to 2.

o The Printing/Viewing Categories section allows you to create separate,
  logical groups within the database for assigning people.  These groups may
  have names such as Family, Business Acquaintances, or Christmas Card List.
  People may be assigned to zero or more (up to 5) groups for display.  This
  feature is intended to help you keep your data organized, and to allow you to
  do mass label, card, or phone book printing for any one group.

o The Group to View section allows you to specify which group is curently the
  active one for viewing.  You may of course, select All to see all individuals
  regardless of their group membership.

o In the event that you need more groups than 5, Little Black Book/2 fully
  recognizes the ability to have more than 1 database file.  The database
  filename is of the format *.lbb with its associated configuration in the form
  *.cnf (please do not attempt to modify the *.cnf file with an editor, if it
  somehow becomes corrupted just delete it, you will lose no data, just your
  preference settings).

o Little Black Book/2 remembers the last database you were working on the last
  time you were in the program, and opens the most recently used database the
  next time the program is run.  To swap to a different database file use the
  File Open command to open a new database file.


ΓòÉΓòÉΓòÉ 26. Setup Dialing ΓòÉΓòÉΓòÉ

Determine if Pulse/Tone dialing method is used, set the COM Port to which the
modem is attached, set the speaker volume, set duration of dialing before
retry, set time between dialing retries, and set modem initialization strings.

o The Dial select feature allows you to switch between Tone and Rotary/Pulse
  dialing.  Your telephone line and your modem must both support whichever
  method is chosen.  In the event that problems arise, check your modem
  documentation and ensure that your modem's non-volatile memory is setup with
  the correct parameters for your local phone system (it usually is).

o The COM Port select feature allows you to tell the computer which port your
  modem is attached to.  If you select an incorrect port OS/2 will usually
  detect this when you attempt to dial and give you an appropriate error
  message.

o The Speaker Volume pushbutton control allows you to either turn the speaker
  OFF or set it's volume.  This feature only works if your modem follows the
  Hayes command set specification.

o The Dialing Duration allows you to specify the amount of time allowed for you
  to either pick up the phone or a BUSY indicator to come back from the modem.

o The Time Between Dials specifies the amount of time between redial attempts.

o The Modem Initialization String is useful if you wish to alter the
  configuration of your modem's preset settings, or if you require special
  settings for dialing.  This setting is normally not used, Little Black Book/2
  assumes that your modem is Hayes-compatible and if so the software should
  have no problem controlling your modem without using this field.

o The Dialing Prefix is the command string used to control your access method
  to the phone system, for instance many PBX systems require you to dial 9, to
  reach an outside line, this is where you would put the 9,.

Warning: In the event you get a nasty message from the operating system when
you attempt to dial, select Return Error Code to Program and Little Black
Book/2 will not terminate abruptly.  At this time you should go to Setup
Dialing and correct the Comm Port setting.


ΓòÉΓòÉΓòÉ 27. Setup Printing (Labels) ΓòÉΓòÉΓòÉ

Determine label making parameters and set printer port.

o Labels may be up to 5 lines.

   - The first line may be either Name, Title and Name, or Company.

   - The second line may be either Name, Title and Name, Company, or Street
     address.

   - The third line may be either Street address, Street Address Line 2, or
     City, State, Zip.

   - The forth line may be either Street Address Line 2, City, State, Zip or
     Blank.

   - The fifth line may be either City, State, Zip or Blank.

o The Left Margin setting allows you to tell the printer in which column to
  start printing your labels.

o The Lines per Label setting tells the computer how many lines are printable
  on the label you are using.  This is necessary because labels come in many
  sizes and the computer has no way of knowing the label size unless you tell
  it.

o The Letter Quality Mode setting is useful for establishing a higher quality
  print mode for some printers such as those using an Epson-compatible command
  set, this may not work for other printers, if your printing comes out odd
  then turn off this setting.

o The Add <CR> after <LF> setting is useful for adding an additional carriage
  return at the end of each line.  This is necessary for some printers such as
  the HP DeskJet due to their factory configuration (this says nothing positive
  or negative about these printers, merely that due to their feature set this
  is how their manufacturer chose to implement them).

o The LPT1 ... COM4 buttons are used to tell Little Black Book/2 which port the
  printer is attached to.  Should you select an incorrect port, unpredictable
  results may occur.


ΓòÉΓòÉΓòÉ 28. Setup Printing (Address Book) ΓòÉΓòÉΓòÉ

This is an extemely powerful feature of Little Black Book/2. It enables you to
print out an address book on paper (you must cut it to size) which has the
field placement and size of your choosing.  It does NO ERROR CHECKING.  In
order to get it right you will usually have to do this several times (don't get
frustrated), this is because of its total flexibility which enables you
complete control over your output.

o The Line # column is used to establish multi-line addresses (or you can put
  just the fields you want on a single line).

o The Column column is used to set where on each line you would like a specific
  field to begin printing, however it says nothing as to where a field ends
  (you must know your own data, this is what is sometimes frustrating).

o If you do not want a specific field(s) printed, just leave a 0 in its Line #
  column, it will subsequently be ignored.

o If you select Last Name to immediately follow First Name they will be
  concatenated together to form a natural looking name (they must be within 35
  columns of each other). If you do not like this effect reverse their order.

o If you select State to immediately follow City they will be concatenated
  together to form a natural looking pair (they must be within 35 columns of
  each other). If you do not like this effect reverse their order.

o Lines per page establishes how many lines are on each page before a formfeed
  is sent to your printer, this number should be some multiple of the total
  number of lines you are using to display each record, otherwise some records
  will be split between pages.

o The Letter Quality Mode setting is useful for establishing a higher quality
  print mode for some printers such as those using an Epson-compatible command
  set, this may not work for other printers, if your printing comes out odd
  then turn off this setting.

o The Add <CR> after <LF> setting is useful for adding an additional carriage
  return at the end of each line.  This is necessary for some printers such as
  the HP DeskJet due to their factory configuration (this says nothing positive
  or negative about these printers, merely that due to their feature set this
  is how their manufacturer chose to implement them).

o The Print entry names at top of each page option is useful for creating a
  phonebook with similar data which is difficult to tell apart (such as various
  phone numbers).  This add column titles at the top.

o The Autowrap comments feature is useful for when long comments are used.  The
  leftmost column does not effect the first line printed (that is done by
  comments column field), but only each succeeding line. This option is
  recommended to be checked because it also better control over what is
  printed.

o The port selection feature effects only how address books are printed, ensure
  it is set to the correct port.  By asking which port your printer is attached
  to in several places it enables this software to use different printers for
  different tasks simultaneously.

Suggestions:

o Start around column 8 on each line to leave room to punch holes in the paper.

o Indent lines after 1 to around column 15 so they show up as belonging to that
  record, assuming that you make the name the first item displayed on the first
  line.

o Setup Sort Order before you print, otherwise you could get some very wierd
  results in the order that things are printed.

o Setup Display before you print and select the group for display, it will be
  the same one printed, else you might find that your printed book is missing
  some people.


ΓòÉΓòÉΓòÉ 29. Setup Printing (Card File) ΓòÉΓòÉΓòÉ

This is an extemely powerful feature of Little Black Book/2. It enables you to
print out address cards on paper (you must cut them to size or locate pin fed
cards) which has the field placement and size of your choosing.  It does NO
ERROR CHECKING.  In order to get it right you will usually have to do this
several times (don't get frustrated), this is because of its total flexibility
which enables you complete control over your output.

o The Line # column is used to establish multi-line addresses (or you can put
  just the fields you want on a single line).

o The Column column is used to set where on each line you would like a specific
  field to begin printing, however it says nothing as to where a field ends
  (you must know your own data, this is what is sometimes frustrating).

o If you do not want a specific field(s) printed, just leave a 0 in its Line #
  column, it will subsequently be ignored.

o If you select Last Name to immediately follow First Name they will be
  concatenated together to form a natural looking name (they must be within 35
  columns of each other). If you do not like this effect reverse their order.

o The Print labels prior to field names option is useful for creating a
  cardfile with similar data which is difficult to tell apart (such as phone
  numbers).

o The Autowrap comments feature is useful for when long comments are used.  The
  leftmost column does not effect the first line printed (that is done by
  comments column field), but only each succeeding line. This option is
  recommended to be checked because it also better control over what is
  printed.

o Lines per Card establishes how many lines are on each card.  If you get this
  number wrong then you will see "address creep" as successive cards are
  printed.

o The Letter Quality Mode setting is useful for establishing a higher quality
  print mode for some printers such as those using an Epson-compatible command
  set, this may not work for other printers, if your printing comes out odd
  then turn off this setting.

o The Add <CR> after <LF> setting is useful for adding an additional carriage
  return at the end of each line.  This is necessary for some printers such as
  the HP DeskJet due to their factory configuration (this says nothing positive
  or negative about these printers, merely that due to their feature set this
  is how their manufacturer chose to implement them).

o The port selection feature effects only how Address Cards are printed, ensure
  it is set to the correct port.  By asking which port your printer is attached
  to in several places it enables this software to use different printers for
  different tasks simultaneously.

Suggestion:

o Setup Display before you print and select the group for display, it will be
  the same one printed, else you might find that your card file is missing some
  people.


ΓòÉΓòÉΓòÉ 30. Setup Sort Order ΓòÉΓòÉΓòÉ

Changing the sort order for your data is easily accomplished by selecting Setup
Sort Order. In this window simply click on the the primary, secondary, and
tertiary keys (that is the most important sort criteria to least important) in
the window, and then select Accept.

As an example, if you want to list people by the state they live in, the city,
and then alphabetize them by name select the following:

o Select State as your Primary key

o Select City as your Secondary key

o Select Name as your Tertiary key

Normally, Name would be selected as the primary key, usually the other keys
don't matter in this case because names tend to be unique.


ΓòÉΓòÉΓòÉ 31. Setup Registration Data ΓòÉΓòÉΓòÉ

Registration Data Setup is only used to register a paid user of Little Black
Book/2.  Once the software is registered the feature is grayed-out and no
longer reachable.  This is so you can't accidentally destroy your key.

To register the software merely type in your name EXACTLY as written in the
license provided and type in the checksum EXACTLY as written.  Ensure there are
no trailing spaces or it may give you an error message.

For registration information see Help Register.


ΓòÉΓòÉΓòÉ 32. Setup Multimedia Features ΓòÉΓòÉΓòÉ

MultiMedia is the latest feature in Little Black Book/2. It enables you to
liven up your phone book by inserting pictures, movies, or sound files along
with the other data.  This feature could be used for storing rudimentary
personnel records in a company (after scanning in the pictures), or merely
storing pictures of your friends and family.  It could also be used to annotate
records with voice messages from the individual, or to store a message about a
specific record (assuming you have a sound card and microphone of course).  Be
creative.

Little Black Book/2 does NOT provide any multimedia tools, rather, it is
MultiMedia Aware.  What this means is that it relies on other applications to
perform the task required.  This also means a high degree of flexibility, you
can choose the best of breed of the application you wish to use (be it sound or
video), and Little Black Book/2 can feed that application the data to produce
the desired effect.  Only native OS/2 Presentation Manager applications can be
spawned as a child process and used by this program for MultiMedia effects.

The Video File Directory entry should contain the full pathname of the
directory where pictures are stored, it may contain up to 255 characters.

The Sound File Directory entry should contain the full pathname of the
directory where sound clips are stored, it may contain up to 255 characters.

NOTE 1  If you use the Find button for either of these fields you must click on
a file name within the desired directory to select that directory.

NOTE 2  When you specify the video or sound file in the data entry/update
screen it can only contain 32 characters.  This limit does not apply to the
directory, just the filename.  This only works if the pathname is specified in
the above fields.  If it is not then you are limited to 32 characters total for
the path and filename.

Following this is a set of 8 entry fields which allow you to associate
multimedia players with filename extensions.  The extension should be exactly 3
characters and be something like WAV, BMP, or other multimedia type.  The full
pathname of the player including the extension should be included to the left
of the appropriate multimedia extension. The Full Pathname of the multimedia
player may be 255 characters long.


ΓòÉΓòÉΓòÉ 33. Help ΓòÉΓòÉΓòÉ

Registered users may request help at a phone number provided by selecting Help
Telephone Support.

Note:  This feature is enabled upon software registration, it is the only
disabled feature within Little Black Book/2.


ΓòÉΓòÉΓòÉ 34. Product information ΓòÉΓòÉΓòÉ

                               Little Black Book/2
                                  Version 1.23
                               Copyright (C) 1993
                                       by
                              James E. Johnson Jr.

                  Little Black Book/2 is shareware and must be
                          registered for continued use.


ΓòÉΓòÉΓòÉ 35. Registration ΓòÉΓòÉΓòÉ

Little Black Book/2 may be registered by mailing a check for $10 to:

   James E. Johnson Jr.
   6924 Vancouver Road
   Springfield, VA 22152

Upon registration you will receive a registration key which is your license to
use both the current and all future 1.xx versions of Little Black Book/2
software.  This key turns off the encouragement to register when you exit
Little Black Book/2 and turns on the Telephone Support switch. The $10
registration does NOT include the software, just the license, the assumption is
that you have downloaded the software previously from a BBS or other source.

In the event you would like to receive the current version on floppy (and not
just the key), please send $15 to the above address and state floppy disk size
needed.  Future versions of the software must be downloaded from your favorite
BBS at your own expense.


ΓòÉΓòÉΓòÉ 36. Shareware Concept ΓòÉΓòÉΓòÉ

Shareware is the try it before you buy it concept of software marketing.  It is
freely available by downloading it from various BBS's or one can easily and
legally give a copy to a friend.  If you like the software and intend on
continuing to use it after the trial period of typically 30 - 45 days, you are
expected to register the software with the author.  Shareware is not freeware.
It's continued use implies that it is a viable and needed tool. Registration
encourages the author to enhance the software's features, making it a better
tool for you the user, and also to create new software in the future.


ΓòÉΓòÉΓòÉ 37. Telephone Support ΓòÉΓòÉΓòÉ

Telephone Support is available to registered users.  The panel and phone number
are grayed-out if the software is unregistered.  This is the only feature
within Little Black Book/2 which is not available unless you are registered.


ΓòÉΓòÉΓòÉ 38. Fields ΓòÉΓòÉΓòÉ

Fields have a maximum length of 32 characters*.

They may contain any combination of upper or lower case alphabetic characters,
numbers or other printable characters such as #, *, %, etc.  What you type is
what you get, there is no character conversion.

Fields are larger than the box they are in on screen, the box size is
irrelevant.  All fields within Little Black Book/2 are 32 characters regardless
of the size allocated on screen.

*The 2 exceptions to this are the e-mail address which has a maximum of 64
characters, and comments which has a maximum of 256 characters.


ΓòÉΓòÉΓòÉ 39. Records ΓòÉΓòÉΓòÉ

Records are a conglomeration of fields.

o They are made up of First and Last Names, and other information about an
  individual or company.

o If the record contains information about a company and not an individual,
  then the Last Name field should contain the word Company or whatever type of
  entity it is, with the First Name field containing the other information.
  This will ensure a consistent data presentation for both display and printing
  purposes.

o When Adding or Modifying a record the Picture and Sound fields should contain
  the filename of the multimedia effect desired. It may be a WAV, BMP or
  whatever other type of multimedia file for which you have an appropriate
  player. The field is only 32 characters wide and is intended only for the
  filename of the multimedia file.  Use Setup Multimedia to establish the
  proper relationships between file types and players.

o If there is no information for a given field within a record, leave it blank,
  there is no harm in doing so.


ΓòÉΓòÉΓòÉ 40. Groups ΓòÉΓòÉΓòÉ

A Group is a logical entity which is used to designate a subcategory within
your Little Black Book/2 database.

o A group would be such entities as Relatives, Friends, Co-Workers, Business
  Contacts, Sunday School Class, or a Christmas Card List.

o The purpose of using groups is to limit what is displayed on screen to a
  single category of individuals to simply the database's usage. The groups are
  also useful when printing labels, their usage allows you to print labels for
  all members of a group.

o You may select the All groups displayed feature to deal with the database as
  a whole.

o Both the group name and the active group may be set by using the Display
  Setup function.


ΓòÉΓòÉΓòÉ 41. Trademarks ΓòÉΓòÉΓòÉ

The following are trademarks of their respective corporations:

o Epson is a trademark of Epson International Corporation.

o Hayes is a registered trademark of Hayes Microcomputer Products.

o HP and DeskJet are trademarks of the Hewlett-Packard Corporation.

o IBM, OS/2 and Presentation Manager are trademarks of the International
  Business Machines Corporation.


ΓòÉΓòÉΓòÉ 42. Import ΓòÉΓòÉΓòÉ

The Import function is responsible for bringing data into your Little Black
Book/2 database from an outside source. The outside source may be either in a
plain text ASCII format where the data is aligned in columns with no embedded
special characters, or the data may be in a comma-delimitted (again straight
ASCII) format.

Import Comma Delimitted

Import Column Formatted


ΓòÉΓòÉΓòÉ 43. Import Comma Delimited ΓòÉΓòÉΓòÉ

The Import Comma Delimitted feature is useful for bring data into your Little
Black Book/2 database from another database. This is easily done by exporting
your other database in comma delimitted format, and then having this
application read that data in.  The field order of the file to be imported is
unimportant to this program so long as you know what it is, merely give the
field order of the file to be imported to the corresponding field in the import
procedure.  For example, if LAST NAME was your first record element in the file
to be imported, put a 1 by LAST NAME, if it were the fifth item in the record
then put a 5.  Fields that are not used by Little Black Book/2 are just ignored
in the file being imported. If a field in LBB is not present in the file being
imported, then leave the corresponding value by it as 0 and it will receive
blank values in your new database.


ΓòÉΓòÉΓòÉ 44. Import Data in Columns (ASCII) ΓòÉΓòÉΓòÉ

Importing data from a file where the data is in columns is a little more
difficult than importing it Comma Delimitted and that method should be used if
your data is available in that format.

To import columns of data, first determine the character starting position of
each element type (e.g. LAST NAME, HOME PHONE, etc), and the number of
characters that field is wide (not the ending column).  Then fill in the blanks
on the form and select IMPORT, this will allow you to choose the appropriate
file.  If the data does not align properly there may be unprintable characters
in your file being imported such as <TAB>s, just remove them with your favorite
editor and try again.

Fields in Little Black Book/2 which are not present in your file to be imported
should be left with 0 in their starting position and also in their width field,
they will then be ignored during the import.

Fields which are present in your file being imported but not in Little Black
Book/2 are harmless and will be ignored during the import procedure.


ΓòÉΓòÉΓòÉ 45. Export ΓòÉΓòÉΓòÉ

The Export function is useful for transfering data from your Little Black
Book/2 database to an outside source. The outside source may be either in a
plain text ASCII format where the data is aligned in columns in tabular format,
or the data may be in a comma-delimitted format suitable to be transported to
another database.

Export Comma Delimitted

Export Column Formatted


ΓòÉΓòÉΓòÉ 46. Export Comma Delimited ΓòÉΓòÉΓòÉ

The Export Comma Delimitted feature is useful for transfering the contents of
your Little Black Book/2 database to another database. This is easily done by
selecting Export Comma Delimited and then selecting the export order from your
database to the new database format.

For example, if LAST NAME was your first record element in the file to be
exported, put a 1 by LAST NAME, if it were the fifth item in the record then
put a 5.  If you do not wish to export a data element then put a 0 in it's
field.

In the event that any of the data fields you are exporting contains comma's ","
they will be converted to semicolons ";" for export purposes. This is necessary
so as not to create mal-aligned data in the program which will later import
this data file (extra comma's would screw up the data).

Please note that both Setup Display and Setup Sort Order will affect both what
is exported and it's order.

Warning: When you select EXPORT be careful not to select an existing file
unless you wish to overwrite it, because once you select EXPORT (within the
file select box), everything is exported and the existing file (which you
selected) is overwritten (if it exists), if it does not exist then it is
created.


ΓòÉΓòÉΓòÉ 47. Export Columns of Data ΓòÉΓòÉΓòÉ

The Export Columns of Data feature is useful for transfering the contents of
your Little Black Book/2 database to either a spreadsheet, a document to be
imported by a word processor, or even just printed for an easily readable
report. This is easily done by selecting Export Columns of Data and then
filling in the blanks on the form. First determine the order of the data
elements and fill that in on the left column on the form (if a data element is
not desired in the output file then put a 0 in it's column), then fill-in the
right column stating the data element's width (including spaces).  Then select
Export, you'll be prompted for a data file name, after you enter it your
exporting will be accomplished.

If you leave the column width set to 0, then the computer will decide the
minimum width needed to display all of your data in that field.  Therefore,
unless you have a special requirement, leave the width field set to 0 on all
columns and the computer will determine all field widths, this will produce the
most aestetically pleasing report.

If the column width which you specify is not wide enough to hold the elements
in a given field then that element will be truncated at the specified character
count.

Please note that both Setup Display and Setup Sort Order will affect both what
is exported and it's order.

Warning: When you select EXPORT be careful not to select an existing file
unless you wish to overwrite it, because once you select EXPORT (within the
file select box), everything is exported and the existing file (which you
selected) is overwritten (if it exists), if it does not exist then it is
created.