High Voltage Shareware/high1.zip/high1/DIR24/FWKS_OS2.ZIP/FAXWORKD.HLP

OS/2 Help File | 1993-09-13 | 14KB | 324 lines

ΓòÉΓòÉΓòÉ 1. Fax Printer Driver Configuration ΓòÉΓòÉΓòÉ

Help on using the fax printer driver is also available.

Length selects the page size for your fax pages.

Resolution selects either fine (200x200 dpi) or normal (200x100 dpi) resolution
for the fax document.  Using fine mode provides the best quality.

Orientation selects portrait (normal) or landscape (sideways) mode.  Landscape
can be used for printing spreadsheets or other documents that are too wide to
fit in a normal 8.5" page width.

Action radio buttons let you choose to send fax documents immediately or send
later using the fax application program.  The action choices do the following:

  Log entry The printer driver writes the fax file and place an entry in the
          Fax Open log with a status of Print.  You then use the fax
          application program to view, edit and send the fax document.

  Send pop-up This is like Log entry, but the printer driver also displays a
          dialog box for sending the fax document.  This dialog box is like the
          Fax Send dialog box in the fax application program.  Most Fax Send
          options are available to you, including cover sheets, header lines,
          phone books and deferred transmission.  If you decide not to send the
          fax document, press the Cancel button on the dialog box.  In this
          case, the document will appear in the fax log with a status of Print
          (just like using the Log entry action).

Tones is used to select beeping tones which indicate printer driver activity.
These tones are useful for determining if the printer driver is installed and
operating correctly, and also allow you to determine when background printer
driver activity is completed.

Gray levels is used to specify how the printer driver should deal with colored
areas.  When printing colored images, some applications send the color
information to the printer driver, and the printer driver can convert the
colors in several ways as described below.  Experiment with the Gray levels
setting to see what works best for printing your images.

  Black & white
          forces all colors to black.

  Fax 8-level
          maps colors to special patterns that are custom-designed to allow
          efficient fax transmission and support resizing and printing without
          aliasing (distortion).

  System dithered
          uses standard system color dithering which can produce nice looking
          images, but the images are less efficient for fax transmission and
          the gray areas may alias (distort) when resized or printed.

Emulation is used to select the desired type of printer emulation.  This
setting will not affect printing from true OS/2 applications that use printer
drivers, but it will affect printing from DOS applications, Windows
applications and direct printing to the LPT device.  Depending on your product
version, the emulation settings may include the following:

  None
          This setting will recognize all >> fax printer driver commands as
          described in Appendix F of the User's Manual.  If you wish to use
          >>FONT commands, you must set emulation to None.

  ProPrn X24E
          This setting emulates the IBM Proprinter X24 printer.  Because it is
          assumed that Proprinter codes will be used for font control, the
          >>FONT fax printer driver command will not be recognized.  Proprinter
          output is directly mapped onto the fax page, producing optimal
          quality but at a slightly reduced size.

  X24E Enlarged
          This setting is like the ProPrn X24E setting, but it enlarges the
          output to use the entire fax page.

  PCL
          This setting emulates the LaserJet printer family's Printer Control
          Language (PCL).  Because it is assumed that PCL commands will be used
          for font and page control, certain >> fax printer driver commands
          will not be recognized (including >>FONT and >>PAGE).

Note:  The fax application program must be running to actually transmit fax
documents, but if it isn't, you can still "send" from the printer driver and
the fax documents will be sent the next time you run the fax application
program.

Note:  Most applications use the printer object settings, but some OS/2
applications incorrectly use the printer driver settings, so it is best to make
any changes in both places.

To change the default values, display the pop-up menu for the fax printer
object by pointing at the printer object and clicking mouse button 2.  Click on
the arrow to the right of Open, then click on Settings.  Click on the Printer
driver tab.  Now press the Job properties button to see the printer object's
configuration dialog box, or double-click on the fax printer driver icon in the
notebook's Printer driver window to see the printer driver's configuration
dialog box.  The same dialog box is used for both, but the values for the
object and driver might be different.

Note:  If Tones is On but no tones occur when you try to print to the printer
driver, that means that the printer driver is not being accessed, so the
problem is probably due to an OS/2 configuration issue.  Check the Output page
in the Settings notebook and make sure that an available LPT device is being
used for the fax printer object.  Try a different LPT device if possible.
Don't use a COM device for the printer object since OS/2 will only redirect DOS
and WIN-OS/2 output if an LPT device is used.  (You can test operation on an
LPT port by using a command like "COPY \CONFIG.SYS LPT3" at a command prompt.
When working correctly, you will hear tones as soon as you type this command,
and this should result in a Print status document in your fax log.)


ΓòÉΓòÉΓòÉ 1.1. Using the Fax Printer Driver ΓòÉΓòÉΓòÉ

The fax printer driver allows your other applications to create fax documents
using their standard print commands.

If the fax printer driver is installed, simply tell your PM application to use
the fax printer device, then print to it.  For instructions on printing fax
documents from your WIN-OS/2 and DOS applications, see the User's Manual.

When you print to the fax printer driver, an optional pop-up dialog box allows
allows you to send the fax document, or you can use the fax application program
to edit and send the fax document later.

If necessary, consult your application's documentation for instructions on
printing.  Most PM applications use File Printer setup for selecting printer
devices and File Print to print to the selected printer device.

Most PM applications let you temporarily change the printer configuration items
by pressing a Setup button on their File Printer setup dialog box.  If the
application does not provide this, or if you want to change the default values
for the printer configuration items, do the following:

o On OS/2 version 2.0, point at the printer object and press mouse button 2 to
  display the pop-up menu for the printer object.  Click on the arrow to the
  right of Open, then click on Settings.  Click on the Printer driver tab.
  Press the Job properties button to see the Printer Driver Configuration
  dialog box.

o On OS/2 version 1.3, use the OS/2 Print Manager's Setup Printers command to
  adjust the printer properties of the fax printer driver.

See fax printer driver configuration for information about configuration items.


ΓòÉΓòÉΓòÉ 1.1.1. Send ΓòÉΓòÉΓòÉ

The Send Fax dialog is used to specify the destination(s), cover sheet
information and header line information for sending the fax document.

To send the fax, use the Phone Book or Manual buttons to specify the fax
recipients and then press the Send button.

Note:  The fax program must be running to send the fax documents.  If it is not
running, you can still use this dialog box to "send" fax documents, but they
will not be transmitted until you start the fax program.

If you decide not to send the fax document now, press the Cancel button.  In
this case, the fax document will appear in the fax program's fax log with a
status of Print.  You can then use the fax program to edit and send the fax
document later.

The Preview button is not active in the Send Fax dialog box that is displayed
by the printer driver.  If you use the Fax Send command in the fax application
program, you can preview the cover sheet before sending.

The check boxes on the Send Fax dialog box allow you to specify whether or not
a cover sheet and page header should be added to the fax document.  If
selected, the fields allow you to review and edit your cover sheet and page
header information.  You can use the Full size check box to specify whether the
cover sheet should be the same length as the first page of your fax document,
or just long enough to contain all the cover sheet information.  The default
values for the check boxes and the fields are set with the Options Cover sheet
command in the fax program.

You can place a custom logo or image on the cover sheet by selecting a bitmap
file from the Cover bitmap pull-down list.  The list shows the BMP files in
your fax directory (and also the shared bitmap files from the Public directory
if you are using the LAN version in private mode).  You can create new bitmap
files using the Utilities Save clipboard command in the fax application
program.

You can enter a comment paragraph of up to 400 characters in the Comment field,
and this text will be reformatted and placed on your cover sheet.

The Date and Time fields are used to schedule transmission for a future date
and time.  See the scheduled sending information for details.  If you want to
send the fax right away, leave the Date and Time fields blank.

Specify destinations for the fax using either the Phone Book or Manual buttons.
You can specify as many destinations as you like, and all selected destinations
are listed in the To field.  To cancel a destination, double-click on its line
in the To list.

Press the Send button to send the fax document.

Note:  Your fax program must be running to send fax documents.


ΓòÉΓòÉΓòÉ 1.1.1.1. Scheduled sending ΓòÉΓòÉΓòÉ

The Date and Time fields on the Send Fax dialog box are used to schedule
transmission for a future date and time.

If you want to send the fax right away, leave both Date and Time blank.

If you specify a Time but leave Date blank, transmission will be scheduled for
the next occurrence of the specified time.  For example, entering a time of 2
AM will schedule transmission for 2 AM tonight.

Remember to leave your computer and the fax program running so that the delayed
transmissions can be attempted at the specified times.  The fax program can
only check the time and make the necessary calls if it is running.

If you shut off your machine, the next time that you start the fax program, it
will attempt to complete any scheduled transmissions whose date and time have
passed.  All scheduled activity is included in the fax log and can be reviewed
and rescheduled using the log's Edit button.


ΓòÉΓòÉΓòÉ 1.1.1.2. Phone book ΓòÉΓòÉΓòÉ

The Phone book provides a convenient way to specify the recipient (or multiple
recipients) for the fax document.

Recipients are selected by clicking their phone book entries with the mouse.
Selections can be cleared by clicking them again.

Multiple entries can be selected, causing the document to be faxed to each of
the selected recipients.  The Name and Company fields in the phone book entry
are used for the recipient's cover sheet, so each recipient will receive a
personally-addressed cover sheet even when broadcasting a fax document to
multiple recipients.

To quickly find a recipient in the phone book, use the radio buttons to sort
the phone book by either name or company, then use the scroll bar to locate the
name.  Note that you can grab and drag the slider box in the scroll bar, and
that the phone book list is dynamically displayed as you do so.  This is a very
fast way to locate a phone book entry.

Group names provide a shortcut for selecting a set of recipients (a
distribution list) from the phone book.  The Group button allows you to specify
an alphanumeric string, thereby selecting all phone book entries that contain
that string in their Group field.

To view the full phone book information for a phone book entry, select an entry
and press the Edit button.  The Edit button is also used to add, delete or
modify entries.

You can have multiple phone books.  Each phone book has a name, and the name of
the open phone book is displayed in the Phone book field at the top of the
Phone Book dialog box.

To create a new phone book, simply type its name in the Phone book field and
then add phone book entries.

To change to a different phone book, select its name from the pull-down list or
type its name in the field.

Except for the default phone book (named default), the phone book files are
automatically deleted if you delete all of their entries.


ΓòÉΓòÉΓòÉ 1.1.1.2.1. Group Dialog ΓòÉΓòÉΓòÉ

The Group button on the Send Fax dialog box displays a dialog box that allows
you to select all members of a distribution group.

Actually, it is even more flexible than that.  By specifying an alphanumeric
string, you select all phone book entries that contain that string in their
Group field.

For example, if you have two groups called StaffA and StaffB, you can enter
StaffA to select all members of the StaffA group, or you can enter Staff to
select all members of both the StaffA and StaffB groups (because Staff matches
on both StaffA and StaffB).

You use the Edit button on the Phone Book dialog box to establish and modify
distribution groups by editing the contents of the Group field.

You can use the Group button several times to select all members of several
groups, and you can review the selected entries and "unselect" some members of
the group before pressing the Send button.


ΓòÉΓòÉΓòÉ 1.1.1.2.2. Edit Dialog ΓòÉΓòÉΓòÉ

Pressing the Edit button on the Phone Book dialog box displays the Phone Book
Edit dialog box which is used to create, edit and delete phone book entries.

If a phone book entry is selected when you press the button, the information
for the selected entry is displayed in the fields.  You can delete the
displayed phone book entry by pressing the Delete button.

You can edit the information in the fields.  To overwrite the original phone
book entry with the modified information, press the Change button.  To add the
modified information as a new phone book entry without modifying the original
entry, press the Add button.  To clear all the fields so that you can enter
information for an entirely new entry, press the New button.

You can add the recipient to a distribution group by simply specifying the
group name (or a list of group names) in the Group field.  To create a group,
just pick a new group name and put the group name in the phone book entries of
all the members of the group.  Once a group is set up, you can easily select
all its member using the Group button on the Phone Book dialog box.

Note:  You can use dial macros in any fax phone number.  Macros are assigned on
the Options Settings dialog box and allow you to use simple code names in place
of complex dialing sequences for things like long distance access codes or
calling card numbers.


ΓòÉΓòÉΓòÉ 1.1.1.3. Manual ΓòÉΓòÉΓòÉ

The Send to Manual Destination dialog box is used to specify a one-time
recipient.  If you will be sending to this recipient again, it might be better
to use a Phone Book.

Enter the information in the fields, then press the Ok button to return to the
Send Fax dialog box.

Note:  You can use dial macros in any fax phone number.  Macros are assigned on
the Options Settings dialog box.