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1994-01-30
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34KB
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714 lines
.PL 66
.MT 2
.MB 3
.RM 70
GENERAL INVOICE SALES TRACKER - PLUS(plus)
" GPP "
Program Author: Robert F. Keber Jr.
Produced By: The TypeRight Company
336 SWAIN BOULEVARD
LAKE WORTH, FL 33463-3342
USA
Telephone 24 Hour Fax
(407) 969-3643 (407) 964-0785
WORLD WIDE ELECTRONIC MAIL NETWORKS
We May Also Be Reached Via The Following Computer Networks
COMPUSERVE INFORMATION SERVICE ID#: 73307,2256
GEnie INFORMATION SERVICE ID NAME: R.KEBER
INTERNET ID: 73307.2256@compuserve.com
COPYRIGHT (C) - All Rights Reserved
DISCLAIMER
Use This Software At Your Own Risk
The author of this software makes or offers no warranty, either
expressed or implied, regarding any of the software programs included
with this package. There is no warranty for this software's
usefulness, or for it's fitness for any particular purpose. The author
will not be liable for any damages arising from the use of (or from
the inability to use) this software. The author will not be liable for
lost profits, lost savings, lost income, lost time, claims by other
parties, or for other incidental or consequential damages arising from
the use of (or from the inability to use) this software. Use of this
software is entirely at the user's own risk.
CONDENSED LIST OF PROGRAM FEATURES
Customers:
- Shows "Last Sale Date" & "Total Amount Spent" For Every Customer.
- Prints Customer Phone Directory (2 phones COUNTRY,AREA,PHONE,EXT.).
- Prints Two Customer Address Directories (Long & Short Versions).
- Prints Customer Mailing Labels (by Name/City/State/Zip/Area/Etc.).
- Large "Comment Field" For Special Terms, Ship/Bill To Address, Etc.
- Data Fields Designed To Allow Most INTERNATIONAL Address Entries.
- Prints Labels/Phone/Address Lists By Territories Or Service Routes.
- Sales Tax Code Field - Applies One Of 96 Unique Sets Of Tax Rates.
- BROWSE Finds Records By Partial Name Or Customer ID Number.
- SEARCH Finds Records By Searching Any Field(s) (City, State, Etc)
- UnLimited Customers (Limited Only By 128 MegaByte Max File Size).
Invoices:
- Use "Hand Written" Or Let GPP Produce & Print Invoices.
- Allows Custom Listings Of Descriptions, Part#'s And Work Performed.
- May Be Configured To Work With ZERO, ONE, or TWO Sales Tax Fields.
- Sales Tax Can Be Configured To Comply With Most Laws & Regulations.
- Use 1 Primary Sales Tax And Up To 96 Sets Of Secondary Tax Rates.
(Eg: Primary Tax = State Tax 96 Secondary Taxes = County Taxes)
- Print Multiple Copies Of Invoices (Customer Copy & File Copies).
- Generates Invoice & Customer Numbers Automatically (No Duplicates)
- Prints Accounts Receivable Statements With Matching Mailing Labels.
- Prints A Ledger Of Invoices For Any "Time Period/Customer/Employee".
- Prints A Ledger Of Invoices With Totals For Accounts Receivable.
- Provides 12 "ReNameable" Sales Cats Plus 2 ReNameable Sales Taxes.
- Provides 10 "ReNameable" Sets Of "Terms & Conditions".
- Handles "Partial" Or "Installment" Payments.
- Invoice Inventory: Pop-Up Scroll Bar Window With Sorted Inventory.
- Double Checks "Calculations" On Hand-Written Employee Invoices.
- Allows A Six Line "Heading" For Your Name, Address & Telephone.
- Allows A Six Line Invoice Footer For Messages, Disclaimers, Etc..
- Extensive Use Of "Pop Up Windows" For Easy Use & Simplicity.
- "Re-Bill" Feature Produces New Copies Of Previous Invoices.
- Jump From New Invoice To New Customer (and back) By F5 Hot Key.
- UnLimited Invoices (Limited Only By 128 MegaByte Maximum File Size).
Income:
- Prints/Displays Accounts Receivable Ledger & Customer Statements.
- Prints Gross Income Breakdown By Sales Category For Any Time Period.
- Prints Income Totals From Any Employee/Customer For Any Time Period.
- Prints Ledger Of "Accounts Paid" For Any Time Period.
- Shows Sales Tax Charged, Tax Collected & Tax UnCollected For Both
Primary And Secondary Sales Taxes (For Up To 97 Taxing Districts).
- Displays Or Prints Many Reports & Ledgers And Shows Averages.
Estimates:
- Produce & Print Multiple Copies Of PROPOSALS, BIDS, ESTIMATES
And PURCHASE ORDERS From The Printing Menu.
Inventory:
Support Program: Provides Ability To Create/Edit Inventory Data File.
Holds Up To 735 Items. Automatic "% MarkUp" And "Retail Price"
Calculations. Entries Appear In The "Invoice" And "Packing List"
Screens In A "Pop-Up" Scroll-Bar-Window For Automatic Data Entry.
Packing Lists:
Support Program: Provides Ability To Create/Edit Large "Packing Lists"
(Up To 675 Items Each) For Inclusion With Each Customer's Invoice.
Multiple Packing Lists Can Be Produced For Each Invoice. Program Will
Create, Edit, Sort & Print Many Different "Pre-Prepared" Packing Lists
Or Can Produce Custom (Use Once) Lists. Accessed Directly From The GPP
Invoice Menu. "Pop-Up" Scroll-Bar "Inventory" Window Helps Speed Up
These Packing List Creations.
General:
- ONE Rugged ISAM File Holds ALL Customer & Invoice Data & ALL Indexes
- Handles Data Files To 128 MegaBytes (Approx. 130,000,000 Characters).
- Uses "LZW" File Compression To Produce VERY Compact BackUp Files
- Printed Output May Be Sent To LPT1:, LPT2:, Or To A DISK FILE.
- Print Everything "NOW or LATER": BIG Time Saver With SLOW Printers.
- Word Processing Style Commands For The Majority Of Field Entries.
- Use Partial "NAMES or NUMBERS" For Retrieving Records.
- Find "Strong & Weak" Sales Areas For Any Or All Of Your Customers.
- Find "Strong & Weak" Categories Of Any Employee's Performance.
- Find "Strong & Weak" Categories Of Any Product Or Service.
- Unique "BROWSE" Mode For Viewing Customer & Invoice Records.
- Shows System "DATE & TIME" On "Main Menu".
INTERNATIONAL FEATURES:
- International Date Settings: MM/DD/YY DD/MM/YY or YY/MM/DD.
- Time Settings: 12 or 24 Hour Clocks.
- International Currency Symbols: Dollar, Pound, Yen, Frank, None, Etc.
- Two International Currency Formats: 1,234.56 or 1.23
System Requirements:
- PC/XT/AT/286/386/486 - Set "EMM386.EXE" - EMS Memory (If Available).
- MS/DOS VERSION 3.3 OR HIGHER
- Ram Memory - 640k (ALL Features Requires Minimum Of 450k Of FREE Ram)
- Hard Drive Is Required
- Monitor - Mono Or Color - 80 Column
- Set "FILES = 25" Or More (See Your MS/DOS Manual: CONFIG.SYS)
- PRINTERS - Either (or both) of the following types of printers;
LASER PRINTERS
Any Hewlett Packard 'PCL' Print Language Compatible Printer
HP LaserJet III, IIID, IIISi,IIIP, 4M, 4Si, 4SiMx, 4L, 4ML, 4P,4MP
DOT MATRIX PRINTERS
IBM ProPrinter, Epson FX, Epson RX, Epson LQnnn, Compatibles.
INSTALLATION NOTES:
When GPP is run from an MS/DOS Command line, efforts should be made to
free up as much of the lower 640k RAM as possible. GPP requires a
minimum of 450k of the lower RAM to be FREE.
If possible, GPP should be run alone, without any other Memory
Resident programs (such as Screen Savers). If this is a problem,
perform extensive compatibility testing prior to creating "Real" data
files.
GPP is NOT intended for use in a "Shared File" mode of operation. If
used on a Network System, make sure ALL the "\GPP" files are accessable
to only ONE (1) user at a time.
REGISTRATION
GENERAL INVOICE SALES TRACKER - PLUS (GPP) is a "Shareware" software
package. The term "Shareware" means that we provide you with a copy
of the program for you to "try out" for a short evaluation time. After
a few weeks of use, you are required to either dispose of the program
or send us the purchase price for registration. Extended use without
proper registration violates our rights under International Treaties
and Copyright Laws.
WARNING: The "Shareware" versions of this program are, and will
remain, fully functional (it will NOT quit functioning at a certain
point). But any of several safeguards "may" exist to encourage User
Registration and to help detect and expose unauthorized retailing of
any Shareware version of this program.
User Support (by Phone, Fax or Letter) is available for anyone who
needs help or information with any of our products (Registered or
Not). Please have the following information whenever you contact us.
Program's Full Name, Version Number, and Serial Number (even if NOT
Registered). All of the above information is shown on the "Main Menu"
screen.
BONUS - SUPPORT FILES INCLUDED WITH REGISTRATION
All Users who register will receive the Latest, Greatest, Improved and
Debugged version of this program. Many times, they will also receive
one or more free updates of MAJOR new GPP releases (those with BIG
improvements) for up to one year after purchase. They are also kept
advised of our other new programs, and many times are offered special
discounts toward (and free Demos of) those programs.
Registered Users also receive several other "GPP" SUPPORT PROGRAMS.
"INSTALL.EXE" will set up GPP on your hard drive in the proper manner,
creating the "\GPP" sub-directory, and copying all of the GPP files to
that directory without over-writing any existing data files from
previous versions or GPP. It will also check and adjust (if necessary)
your CONFIG.SYS file for the "FILES=25" (or higher) command. It also
creates a small Batch File in your Root Directory to allow you to run
GPP without the need for your operator to move around in your Hard
Drive Sub-Directories (just type GPP at your System Screen Prompt when
BootUp is complete).
"CONVERT.EXE" allows users of our older "GP" program (Version 3.5 &
newer) to convert the older "GP" data files to new "GPP" files.
The ISAMPACK & ISAMREPR (EXE) files are written by Microsoft. We are
licensed by MS to include them with our software. They are used for
GPP DATA.FIL Maintenance (repairing and packing the DATA.FIL file).
"TOOLS.EXE" let's the registered user do several very useful tasks
related to manipulating the records in the data file, such as....
#1- EXTRACT Invoices from your data file and create assorted "smaller"
data files. This allows "Date Specific" data files to be created which
may hold "Yearly, Semi-Annual, Quarterly or Monthly" data.
Another benefit of this feature is that it allows the User to keep
their "current" data file much smaller in size. Smaller file sizes
increase the program's speed during data searches and calculation
routines. This routine can also free up a significant amount of hard
drive disk space.
#2- PACK THE ISAM File. When Records are "deleted", they are only
"marked" as being deleted. They are NOT removed from the data file,
and are simply over-written when (and if) you add new records. The
PACK FILE routine will remove all records marked as deleted, and will
readjust the reserved Index Space in the ISAM file. This will usually
reduce the file size.
#3- CLEAR the "Last Sale Date" & "Total Amount Spent" fields from all
the Customer Records. Then Recalculate and insert new values for both
of those fields based upon the information found in the Current
Invoice file.
This selection also offers the option of "Deleting" Customer Records
which have NO matching Invoice Records in the current Invoice file (No
Last Sale Date and Zero Total Amount Spent). This usually happens when
Invoice Records are either Deleted by an operator, or Extracted to
another file. This is an easy and fast method of eliminating old,
inactive, customers from your customer mailing list.
#4- REPAIR THE DATA FILE. If your data file should become "corrupt",
in many cases this routine can "fix" the file and make it functional
again.
Any kind of file can become corrupt by Improper Program Exits (such as
Power Outages would cause), by "Bad Disk Sectors", "Broken File
Chains", "Lost File Clusters", Bad Disk File Allocation Table (FAT),
Hard Disk Crash, and several other reasons.
This REPAIR feature alone makes Registration of GPP a smart choice for
any person who is serious about keeping accurate business records.
HOW DO I REGISTER?
Print out (and fill out) the enclosed file named "REGISTER.DOC" with
the following Command.... "COPY REGISTER.DOC LPT1:" <...and press
'Enter'>.
The printed output will be a Registration Form. The program price will
be listed on that Form. As all Prices and Features are subject to
periodic changes, you are advised to call or write for the latest
version number and price after October, 1994.
When you have filled in the Registration Form, Mail it to us with your
Payment. Make checks payable to "R. KEBER JR." in United States Funds.
If you wish to order by credit card, we honor VISA, MASTER CARD,
AMERICAN EXPRESS, DINERS CLUB and CARTE BLANCH. This is the fastest
way to have your order processed and delivered.
For credit card and other pre-paid purchases, we can ship "Over Night"
for a small additional shipping charge (see the Registration Form).
Our normal method of shipping a pre-paid order within the United
States is by regular 1st Class Mail. In such cases there is NO
SHIPPING CHARGE, and delivery time is usually just a few days.
(All Prices & Features Are Subject To Change Without Notice)
COPYRIGHT (C) - ROBERT F. KEBER JR. - Produced By: TypeRight Software
Files included with GPP
10012-1.PKL - Sample Packing List #1
10012-2.PKL - Sample Packing List #2
CNFGPPnn.EXE - "Set-Up" GIST PLUS(+) To Individual Needs.
DATAFILE.OVL - Data File Template. Sample Invoice/Customer Data.
GPP.DOC - This Instruction Manual
GPP.EXE - Main Program
GPP_2.EXE - Creates/Edits/Sorts "INVNTORY.DAT" Inventory File
Creates/Edits/Sorts Invoice "Packing Lists"
REG.DAT - Registration Data - User's Name & Serial Number.
REGISTER.DOC - Registration Form - Print This When Registering
SCREEN.OVL - GIST PLUS(+) Display Screens (Compressed)
------- Files Shipped With Registered Versions Only ---------
CONVERT.EXE - Convert "Old" Style CUSTOMER.REC and INVOICE.REC Files
(from our GIST-PLUS program) Into A GPP ISAM Data File.
INSTALL.EXE - Installs GPP on Hard Drive & Prints Instruction Manual
TOOLS.EXE - Data File Utilities and Maintenance.
ISAMREPR.EXE - Microsoft's ISAM File Repair program.
ISAMPACK.EXE - Microsoft's ISAM File Packing Program.
---------- Files which are created when GPP is run ---------------
DATA.FIL - "ISAM" Data File (Indexed Sequential Access Method)
DATA.BAK - Backup File: Highly Compressed (LZW) Copy Of DATA.FIL
INVNTORY.DAT - Inventory Data File - Maximum of 735 Records
GPP.CNF - Configuration File For GPP's Custom Program Settings.
FILENAME.PKL - Assorted Packing List Files.
PRINTER.PRN - "Print To Disk" File Where Printed Output Is Stored.
RUNWHAT.DAT - Helps Direct GPP File "Switching" and "Flow Control".
SETTING UP GIST PLUS(+)
GPP.EXE has been written in such a manner as to make it very adaptable
to different Tax Laws, User needs, and hardware abilities. As a result
there are many features which can be changed (or "Configured"). Most
changes can be made by running the GPP program, and then choosing the
"RECONFIGURE" menu selection from the Main Menu.
The Reconfigure section of GIST++ has a lot of on screen instructions,
explanations and menus. It will create a new disk file called
"GPP.CNF" which will contain a list of all the custom changes you may
have selected. From then on, when GIST++ is run, it will look for
GPP.CNF and (if found) will use the list of "settings" inside the
file.
CONFIGURABLE GIST PLUS(+) SETTINGS
CONFIGURE CATEGORY | DEFAULT SETTING
----------------------------------------------------------------------
Name Of Invoice Secondary Tax Field: "OTHER TAX" And "<Original>"
Secondary Tax On Sale Category #1..: Yes Percentage Rate: .01
Secondary Tax On Sale Category #2..: Yes Percentage Rate: .01
Secondary Tax On Sale Category #3..: Yes Percentage Rate: .01
Secondary Tax On Sale Category #4..: Yes Percentage Rate: .01
Secondary Tax On Sale Category #5..: Yes Percentage Rate: .01
Secondary Tax On Sale Category #6..: Yes Percentage Rate: .01
Secondary Tax On Sale Category #7..: Yes Percentage Rate: .01
Secondary Tax On Sale Category #8..: Yes Percentage Rate: .01
Secondary Tax On Sale Category #9..: Yes Percentage Rate: .01
Secondary Tax On Sale Category #10.: Yes Percentage Rate: .01
Secondary Tax On Sale Category #11.: Yes Percentage Rate: .01
Secondary Tax On Sale Category #12.: No Percentage Rate: 0
Name Of Invoice Primary Tax Field..: "SALES TAX"
Primary Tax On Sale Category #1..: Yes Percentage Rate: .06
Primary Tax On Sale Category #2..: Yes Percentage Rate: .06
Primary Tax On Sale Category #3..: Yes Percentage Rate: .06
Primary Tax On Sale Category #4..: Yes Percentage Rate: .06
Primary Tax On Sale Category #5..: Yes Percentage Rate: .06
Primary Tax On Sale Category #6..: Yes Percentage Rate: .06
Primary Tax On Sale Category #7..: Yes Percentage Rate: .06
Primary Tax On Sale Category #8..: Yes Percentage Rate: .06
Primary Tax On Sale Category #9..: Yes Percentage Rate: .06
Primary Tax On Sale Category #10.: Yes Percentage Rate: .06
Primary Tax On Sale Category #11.: Yes Percentage Rate: .06
Primary Tax On Sale Category #12.: No Percentage Rate: 0
Primary Tax On Secondary Tax.....: No Percentage Rate: 0
Page Headings (Graphics/Text)....: Use Non-Graphic Characters
Use GIST PLUS(+) Letterhead......: Yes
Use Pre-Printed Stationery.......: No Use "Window" Mailing
Envelopes...: No
Center Invoice's 5 COMMENT Lines.: No
Last Printed Line Of Invoice.....: "Sales Rep:___ Customer Rep:___"
Print Customer Phone On Invoices.: Yes
Starting Invoice Number..........: 10,000 (Options: 3 to
9,000,000)
Starting Customer Number.........: 3 (Options: 3 to
9,000,000)
Copies Of Printed Invoices.......: 1
Printed Output Sent To...........: LPT1: (Options: LPT2: or DISK
FILES)
Sales Category #1 Is Called......: "Sale Cat #1"
Sales Category #2 Is Called......: "Sale Cat #2"
Sales Category #3 Is Called......: "Sale Cat #3"
Sales Category #4 Is Called......: "Sale Cat #4"
Sales Category #5 Is Called......: "Sale Cat #5"
Sales Category #6 Is Called......: "Sale Cat #6"
Sales Category #7 Is Called......: "Sale Cat #7"
Sales Category #8 Is Called......: "Sale Cat #8"
Sales Category #9 Is Called......: "Sale Cat #9"
Sales Category #10 Is Called.....: "Sale Cat 10"
Sales Category #11 Is Called.....: "LABOR CHRGS"
Sales Category #12 Is Called.....: "SHIPPING"
Payment Terms #1 Is Set To.......: "PAID - CASH"
Payment Terms #2 Is Set To.......: "PAID - CHECK"
Payment Terms #3 Is Set To.......: "PAID - CREDIT CARD"
Payment Terms #4 Is Set To.......: "PREPAID ORDER"
Payment Terms #5 Is Set To.......: "COLLECT ON DELIVERY"
Payment Terms #6 Is Set To.......: "NET CASH - 10 DAYS"
Payment Terms #7 Is Set To.......: "NET CASH - 15 DAYS"
Payment Terms #8 Is Set To.......: "NET CASH - 30 DAYS"
Payment Terms #9 Is Set To.......: "DUE ON RECEIPT"
Payment Terms #10 Is Set To......: "SPECIAL PRE-ARRANGEMENT"
Heading Text - Line #1...........: "YOUR COMPANY'S NAME & ADDRESS"
Heading Text - Line #2...........: "To Insert Your Own Data"
Heading Text - Line #3...........: "In These 6 Lines Of Text,"
Heading Text - Line #4...........: "Use The RECONFIGURE Selection"
Heading Text - Line #5...........: "On The Main Menu. Then On Next"
Heading Text - Line #6...........: "Menu, Use 'Header Information."
Footer Text - Line #1............: "THANK YOU FOR YOUR BUSINESS"
Footer Text - Line #2............: "To Insert Your Own Data"
Footer Text - Line #3............: "In These 6 Lines Of Text,"
Footer Text - Line #4............: "Use The RECONFIGURE Selection"
Footer Text - Line #5............: "On The Main Menu. Then On Next"
Footer Text - Line #6............: "Menu, Use 'Footer Information."
International Dates..............: MM/DD/YY (Optn: DD/MM/YY
YY/MM/DD)
International Times..............: 12 Hour Clock (Optn: 24 Hour
Clock)
International Money Symbols......: $ (Optn:
Pound,Frank,Yen,None,etc.)
International Fraction Designator: . ("." = 1,234.56 "," = 1.234,56)
Any (or all) of the above items (and a few "Sub-Items") may be changed
as often as you like. You may use "RECONFIGURE" over and over, as it
will simply "Read" and then "Re-Write" the "GPP.CNF" file.
PROGRAM SECURITY
It may take some time and experimentation to finally get GPP set up
exactly the way you want it to be for all your needs. But other Users
can reset and change those same settings without your knowledge. Also,
if someone should delete the file called GPP.CNF, all of your settings
will be gone, and the program will reset to it's default settings.
As a precaution against this, we suggest that you set up the program
configuration as "you" want the program to operate. Then make (and
keep on file) a printout of the configured settings. There is a menu
choice for printing a list of these settings on the ReConfigure
Program Menu. You will find those printouts VERY helpful the next time
you need to check the settings or reconfigure the program (for an
updated version) again.
As another precaution, make a backup copy of the file named "GPP.CNF"
which contains all of your GPP reconfigure settings.
GETTING STARTED
Once you have gotten all the GPP files installed, all that is
necessary to RUN GPP is to go to the \GPP sub directory and Enter the
command.....
GPP <and press enter>
GPP will then load into memory. If this is a brand new installation,
there will be no data file ("DATA.FIL") for the program to access. So
you will be asked if you wish to use the "SAMPLE" data to try out the
program.
If you answer "Y" (for yes) then GPP will create a data file called
"DATA.FIL", and the file will contain SAMPLE Customer & Invoice
records.
If you answer "N" (for no), GPP will create the same data file
(DATA.FIL), but it will contain NO sample records (it will be an EMPTY
file). Such a file is ready to start accepting "FOR REAL" data from
you, about your real customers and their billing transactions with
your firm.
Once a data file has been established, GPP will then present you with
the "Main Menu" screen.
The sample data files have been included to make things a bit easier
for you if you just want to "try out" this program. They will save you
the trouble of entering your own data just to see just what GPP can
do, like printing various reports, performing calculations, and many
other things. They also demonstrate many things which might otherwise
never occur to you (such as alternative uses for various data fields,
features which are NOT immediately obvious, and so on).
Feel free to play around with these sample files, and "get the hang"
of how the program works. That's the easiest and fastest way to learn
(most fun way too).
Run through all the different Menus and features, and try everything.
Find records, add new records, edit records, delete records. Print out
some labels, directories, statements, reports and invoices. Make all
of your mistakes with the sample data files and learn while using
"them" instead of your "Real" data.
Try "Re-Naming" the "Sales Categories" and "Terms & Conditions" to
settings which will apply best to your individual type of business.
Selecting Sales Category Names is perhaps the most important step in
setting up GPP for your own use. A LOT of thought should be given to
the Names BEFORE you begin to enter your own "for real" data.
REDIRECTING PRINTED OUTPUT
GPP allows you to send any or all of your "Printed Output" to any of
three destinations; Line Printer #1 (LPT1:), Line Printer #2 (LPT2:)
or to a disk file named "PRINTER.PRN".
With this system, you can have a Laser Printer on LPT1: and a Dot
Matrix Printer on LPT2: (or vice versa), or you can have one single
printer (of either type) connected to either of the two LPTn: printer
ports.
When set to "Disk File", everything normally sent to your printer will
be sent (at top speed) to a disk file named "PRINTER.PRN" instead.
You may "ReDirect" the "Printed Output" from either the GPP PRINT MENU
or from the RECONFIGURE MENU (the Printed Output selections).
If you have a SLOW PRINTER, and don't want to spend a lot of time
"waiting around" for your printer to slowly print each and every page,
then set the printed output to go to the DISK FILE (named
PRINTER.PRN).
Or if you have a LOT of information to print (such as ReBilled
Invoices or Customer Statements), set GPP for DISK FILE output. When
set to DISK FILE, GPP will perform ALL printing operations extremely
fast (sometimes so fast that literally, "If you blink..., you'll miss
it").
Then, when finished with your GPP work session, press the "F10" Key to
exit GPP. Before exiting, GPP will ask if you wish to print
"PRINTER.PRN" (the disk file which contains all of your printed
output). If you answer "Yes", printing will begin immediately.
But before you answer "Yes", make sure that your printer is completely
"ready to go". Make sure it is "On Line", has plenty of paper, and is
"Electronically" set for the "Top Of Page" position. Once activated,
printing will continue non-stop until ALL of the data in PRINTER.PRN
has been printed.
If you decide to exit GPP without doing the printing, GPP will then
ask if you wish to DELETE the PRINTER.PRN file. If you answer "No",
the print file will be left unchanged. If "Yes", the file will be
deleted.
Every time you start up GPP with the "Print To Disk" option in effect,
GPP will look for the PRINTER.PRN disk file. If it finds the file on
your disk, GPP gives you the option of "Appending" (adding new output
to the end of the existing file), or "Over-Writing" the file.
Over-Writing the file will KILL all of the old printed output,
replacing it with any newer printing you may produce (be VERY careful
with this).
If you are not sure about what is stored inside of the "PRINTER.PRN"
print file, you can "Read" that file using any text editing program
(or Word Processor). Or, if you don't have a text editor program, you
can read it by entering the MS/DOS Command "TYPE PRINTER.PRN" (but
have your "Trigger Finger" on the "Pause" key to keep the text from
scrolling out of sight).
LABELS: We suggest that you DO NOT print any mailing labels while in
the "Print To Disk" mode, unless "Labels" are the ONLY thing you will
be printing in this particular work session. The reason for this is
because none of the label printing routines end with a "FormFeed".
Therefore they DO NOT set up the paper to the next "Top Of Page" for
any other printing which will follow the printing of labels. As a
result, any printing which occurs AFTER you have printed one or more
labels WILL NOT be centered properly on the successive pages (from top
to bottom).
If you wish, you may view or edit the "PRINTER.PRN" file with most
word processors or text editors, as it is only an ASCII TEXT file with
a few Printer Control Codes embedded in the text.
PARTIAL PAYMENTS
Partial Payments (or Credits) can be applied to invoices during
Invoice Editing when the "Paid In Full" field is left without an
entered date. If the "Paid In Full" field is left without an entered
date (left UnPaid), you will be offered a chance to enter a "Partial
Payment" toward the end of the Invoice Editing process.
Partial Payments should be entered as normal (positive) numbers (NOT
Negative numbers) as the program will automatically perform all
required mathematics.
When a "Partial Payment" entry is made, some new figures will be
displayed "On Screen" which will show the "Last Payment Amount", the
"Last Payment Date", The "Total Amount Of Payments Received"
(Credits), and the "UnPaid Balance" due on that invoice.
These same "Partial Payment" figures will then appear at many other
places throughout the program as this same invoice is accessed by
other routines.
When the final "Payment" is entered and the "Balance Due" becomes zero
(or less than zero - no "Credit Balance"), a window will appear asking
if you wish to "Mark This Invoice As Paid In Full". If "YES", then ALL
"Partial Payment" and "Balance Due" fields will be reset to zero, and
the invoice will be marked as "Paid In Full" using "Today's Date".
If you manually enter a date into the "Paid In Full" field when there
is still a "Partial Balance Due", another window will appear asking if
you wish to "clear" all partial payment entries. If "YES", then ALL
"Partial Payment" and "Balance Due" fields will be reset to zero, and
the invoice will be marked as "Paid In Full" using the date which you
entered.
At the current time, GPP will NOT keep track of "Multiple Payments"
and payment dates (beyond the last payment). It simply keeps track of
the Total Paid, Total UnPaid, and Balance Due for each invoice.
Extensive tracking of Multiple Payments (Dates, Amounts and Check
Numbers) can be performed manually in a "Hard Copy" (printed on
paper) Accounts Receivable File.
"RUN TIME" ERROR CODES
The term "Run Time Error" refers to any error message which appears on
the screen while the program or application is running. They are
usually a bit cryptic and blunt, but can provide some valuable
debugging information. Usually, these error messages will look
something like....
"error 07 in module GPP1 at address 2388:A8BC"
"Hit any key to return to system:"
To a programmer, such messages tell exactly what type of problem
happened (that's what the "07" means), and exactly where in the source
code the problem occurred (the module reference and address number
show where).
But NOT all of these error codes mean that there is something wrong
with the program. It's very possible (or even probable), that something
may not be set properly in your computer or it's hardware, and that's
why the error message (and program crash) occurred.
The following is a short list of Error Codes (and their meanings)
which "you" may be able to "fix" by making some simple adjustments to
your computer system or it's attached hardware.
"ON SCREEN - RUN TIME ERROR MESSAGES"
CODE MEANING or DEFINATION
----- ----------------------------------------------------------------
07 Out Of Memory (remove TSRs - GPP Needs About 450k of free RAM)
24 Device Timeout (Printer or Drive not ready)
25 Device Fault (Printer or Drive not ready)
27 Out Of Paper (No Paper In Printer)
51 Internal Error (MS/DOS 3.3+, 640k Ram, FILES=25+, Remove TSRs)
52 Bad File Name (Possible Disk FAT Error - Run DOS's "CHKDSK/F")
53 File NOT Found (Missing or Erased File - Run DOS's "CHKDSK/F")
54 Bad File Mode (DATA.FIL - Run TOOLS.EXE File Maintenance)
57 Device I/O Error (Monitor, Printer Or Drive error)
61 Disk Full (default drive is out of free space)
62 Input Past End (DATA.FIL - Run TOOLS.EXE File Maintenance)
63 Bad Record Number (DATA.FIL - Run TOOLS.EXE File Maintenance)
64 Bad File Name (Possible Disk FAT Error - Run DOS's "CHKDSK/F")
67 Too Many Files (Set CONFIG.SYS File To "FILES=25" or higher)
68 Device UnAvailable (Drive, Printer or Screen is NOT On-Line)
70 Permission Denied (File is READ ONLY - Reset with "ATTRIB.EXE")
71 Disk NOT Ready (Removable Disk NOT In Drive, Door Open, Etc.)
72 Disk Media Error (Bad Disk - Run MS/DOS's "CHKDSK/F")
81 Invalid Name (Possible Disk FAT Error - Run DOS's "CHKDSK/F")
82 Table Not Found (DATA.FIL - Run TOOLS.EXE File Maintenance)
83 Index Not Found (DATA.FIL - Run TOOLS.EXE File Maintenance)
84 Invalid Column (DATA.FIL - Run TOOLS.EXE File Maintenance)
85 No Current Record (DATA.FIL - Run TOOLS.EXE File Maintenance)
86 Duplicate Value In Unique Index (Run TOOLS.EXE File Maintenance)
87 Invalid Operation (DATA.FIL - Run TOOLS.EXE File Maintenance)
88 ISAM File Corrupt (DATA.FIL - Run TOOLS.EXE File Maintenance)
"TOOLS.EXE" is a GPP file which is included with Registered versions
of GPP only. "CHKDSK/F" is the command used to run the MS/DOS
"CHKDSK.EXE" program. See your MS/DOS instruction manual for more
information on CHKDSK.
This concludes the UnRegistered Instruction Manual. This version has
been shortened to try to keep UnRegistered Archived files as compact
as possible. The registered version has an instruction manual in
excess of 40 pages long.
<<<<<<<<<<*************************************>>>>>>>>>>
Copyright (C) - Robert F. Keber Jr
Distributed By: TypeRight Software
All Rights Reserved
The term "IBM" is a registered trademark of the IBM Corp.
The term "DOS" is a registered trademark of the IBM Corp.
The term "EPSON" is a registered trademark of the Epson Corp.
The term "PROPRINTER" is a registered trademark of the IBM Corp.
The term "MS-DOS" is a registered trademark of the Microsoft Corp.
Term "HEWLETT PACKARD" is a registered trademark of
The Hewlett Packard Corp.