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Checkbook Management Program
Delete Auto-Teller Withdrawal - Delete an automatic teller withdrawal.
Delete Auto-Teller Deposit - Delete an automatic teller deposit.
Delete Bank Charge - Delete a bank service or other charge.
Delete Interest - Delete an interest entry (NOW accounts).
Delete all before specified date - Delete all transactions with dates
which are earlier than the date you will be asked to provide.
Delete a Check
When this option is chosen, the screen changes to request the check
number to delete. Enter the number of the check you want to delete.
Five characters are allowed. Press <enter> when finished.
The program searches for the check with that number. There are three
possible outcomes to this search.
1. The check is not found.
2. More than one check with that number is found.
3. The check is found.
Case 1: The screen displays a message stating that the check was not
found. Check the number you entered. Alignment in the field must be
exactly as it was when you entered the check in the first place. Press
any key to continue. The screen will clear and you will see the
Deletion Menu.
Case 2: You have duplicated a check number. This is possible either
by mistake, or because you have changed banks, or because this check is
split between two or more budget categories. The date associated with
each check with this number is displayed. Find the date of the one you
want and enter its location on the list. If you really want the second
one on the list, press <2> then <enter>. The correct one will appear
on the screen in the same format as case 3 below. If none of these is
correct, press <0> then <enter> and you will return to the Deletion
Menu. If you enter a number larger than the list is long (for example,
you enter 4 and there are only 3 dates on the screen), you will receive
a warning that the number is out of range. Please reenter your
selection, keeping within the range.
If more than ten checks with this number are found, only the first ten
occurrences will appear on the screen.
Case 3: The screen will be displaying the check you requested. You
may now use the arrow keys to move the cursor back and forth between
the two boxes marked Delete and Keep. Doublecheck the details of the
displayed check. If it is the one you want to delete, place the cursor
in the box following Delete and press <enter>. If this is not the one
- Page 20 -
Checkbook Management Program
to be deleted, place the cursor in the box following Keep and press
<enter>. Once it has been deleted, it cannot be recovered.
Other Transactions
Non-check transactions have the same general deletion process. They
are grouped here for convenience. When deleting a non-check
transactions (Deposit, Auto-Teller Withdrawal, Auto-Teller Deposit,
Bank Charge, or Interest), the screen changes to request the date of
the transaction.
Enter the date on the transaction you want to delete. It must be a
valid date (February 30 is not a valid date), and must match the one on
the actual transaction as it appears in the file. Press <enter> when
the date is correct.
The program searches for the proper transaction type with that date.
There are three possible outcomes to this search.
1. The requested transaction is not found.
2. More than one transaction of that type for that date is found.
3. The requested transaction is found.
Case 1: The screen displays a message stating that the transaction
cannot be found. Check the date you entered. It must be an exact
match. Press any key to continue. The screen will clear and you will
see the Deletion Menu.
Case 2: You have more than one transaction of this type for that date.
The amounts for all such transactions made on that day are displayed.
Select the one you want. If you want the first on the list, press <1>
then <enter>. If the one you want isn't on this list, press <0> then
<enter>. The one selected will appear on the screen in the same form
as case 3 below. If you enter a number larger than the list is long
(for example, you enter 4 and there are only 3 amounts on the screen),
you will receive a warning that the number is out of range. Please
reenter your selection, keeping within the range.
If more than forty transactions with this date are found, only the
first forty occurrences will appear on the screen.
Case 3: The screen will be displaying the transaction you requested.
You may now use the arrow keys to move the cursor back and forth
between the two boxes marked Delete and Keep. Doublecheck the details
of the displayed transaction. If it is the one you want to delete,
place the cursor in the box following Delete and press <enter>. If
this is not the one to be deleted, place the cursor in the box
following Keep and press <enter>. Once it has been deleted, it cannot
be recovered.
Delete all Before Specified Date
This option is particularly unfriendly to use. It will try to keep you
from destroying your account records. It's not difficult, but it will
- Page 21 -
Checkbook Management Program
continually ask you to verify that this is what you really want to do.
When this option is chosen, the screen displays this warning message:
----------------------------------------------------------------------
If you have not copied the data file recently, it is recommended that
you do so before continuing. Press <enter> to continue, anything else
to abort.
----------------------------------------------------------------------
This is displayed because there is no way to restore transactions once
they have been deleted. If you make an error in the date, your only
recourse is having a backup copy of the data files. If your backup
copy is not identical to your working copy, please stop here and make
another copy. Once that is done, return to this point and press
<enter>.
If you do not press <enter>, you will return to the Deletion Menu. If
you do press <enter>, you are asked for the cut-off date for deletions.
Enter the date requested. All transactions with dates earlier than
this date will be deleted in a few minutes. Those with dates identical
to or later than this date will be retained. You must press <enter> at
the end of the date. This will give you the chance to change it if you
accidentally press the wrong key.
Once the date has been entered, you're given one last chance to verify
the date. If it is the date you want, press <Y>. If you press
anything else, the screen asking for the date will repeat, then this
one will. Once you press <Y>, the deletion process begins.
When the program is finished deleting transactions, it informs you how
many transactions were actually deleted. Press any key to return to
the Deletion Menu.
Bank Statement Reconciliation
This option is designed to help you reconcile the bank statement for
your account each month. You can mark those transactions which have
cleared the bank, enter any bank charges, service charges, or (if you
have a NOW account) interest earned, and the program will use these to
calculate the balance which should appear on your bank statement. That
is, it takes your current balance, deducts any uncleared deposits, adds
any uncleared checks, and displays the result. If the amounts do not
agree, there is an option included for reviewing the transactions just
cleared to see if the bank and the program disagree on the amount.
This can be corrected while still in this option in an attempt to get
the two amounts to agree.
When this option is selected, the screen displays the first fifteen
uncleared transactions.
Your data file is scanned from earliest entry to latest. All
transactions which have not been marked as having cleared the bank will
- Page 22 -
Checkbook Management Program
eventually appear on this screen. Fifteen transactions are displayed
at a time. The leftmost column is surrounded by solid boxes to show
you where to place any X's.
Use the arrow keys (up and down), home key, and end key, to position
the cursor next to any transaction which has cleared the bank. Press
any of the normal typewriter keys (0 - 9, A - Z, or a - z) and that
character will appear next to that transaction. It is now marked as
cleared. This marking is not permanently recorded until you signal you
are finished with this screen.
When you have finished with the transactions on the screen, position
the cursor in the box at the bottom of the screen. Pressing the end
key will automatically take you there. Press <enter>. This will make
the markings permanent and present you with 15 uncleared transactions.
Some of these may have just appeared on the last screen. Any
transactions which are not marked as cleared will reappear on the next
screen. One exception to this is if there were no transactions marked
as cleared. In this case, the screen display will advance to the next
set of 15 uncleared transactions. This gives you another chance to
clear them, in case you accidentally missed some the first time. This
is especially helpful if the checks you received with your statement
are not sorted. If you have 15 transactions on the screen and none of
them have cleared, place the cursor in the bottom box and press
<enter> to move you on to the next set of 15 transactions. Once a
transaction disappears from the screen, it will not reappear unless you
return to the Main Menu and start again.
After your final set of uncleared transactions, the screen will clear
and the three additional screens.
If the bank charged you a service charge for this month, enter the
amount on the first of these additional screens. Make any other changes
you want to the transaction. Press <enter> or <Y> while the cursor is
in the "Keep" box when satisfied with the screen appearance. (To skip
this screen, press <Q> in the date field.)
If there are any other charges (for example, new checks printed,
bounced checks, etc.), enter the amount on the second additional
screen. Make any other necessary changes. Press <enter> or <Y> when
the cursor is in the "Keep" box when you are satisfied with the screen
appearance. (To skip this screen, press <Q> in the date field.)
Important! This second screen will repeat until it receives a zero
amount. If you have more than one extra charge, this allows you to
enter each of them individually. Once you are finished, leave the
amount zero and the program will continue to the third screen.
If you have a NOW account, it earns interest each month. That interest
can be added in on the third addition screen. Make any other necessary
changes to the transaction. Press <enter> or <Y> when the cursor is in
the "Keep" box when satisfied with the screen appearance. (To skip
this screen, press <Q> in the date field.)
- Page 23 -
Checkbook Management Program
The program will now pause and check all the transactions in the file.
It is totalling the amounts on uncleared transactions to calculate what
it thinks the bank statement should read. When it is ready, it will
display the summary information.
The first balance on the screen should agree with the one printed on
the bank statement. The second is the current check register balance.
Also displayed is the total number of checks and deposits cleared
during this reconciliation session and the total amounts of each.
Select <Q> to return to the Main Menu.
Select <1> to attempt to correct any discrepancies between the
displayed bank balance and that printed on the bank statement. See
details below (Page 37).
Select <2> to print a reconciliation report. See details below (Page
39).
There is one other message that could be generated by this option. It
is:
1. No entries to reconcile. This message will appear if you
choose the Bank Statement Reconciliation option before
entering any transactions into the file.
Correct Reconciled Transactions
Each transaction just cleared will appear on a line. Fifteen will
appear on any given screen. Use the following cursor control keys to
move up and down the list comparing the displayed amounts to the
amounts on the cleared checks. Using the procedure outlined below,
select any that disagree, change the amount, and return to this list.
The displayed bank's balance will be updated to reflect any changes
made during this process.
Cursor control keys for this segment:
Home - redisplay the first screen of 15 transactions.
Down arrow - move down one row. If this moves you off the screen, the
next screen of 15 transactions (if any) appears.
Up arrow - move up one row. If this moves you off the screen, the
previous screen of 15 transactions (if any) appears.
PgUp - redisplay the previous screen of 15 transactions (if any).
PgDn - display the next screen of 15 transactions (if any).
Enter - select this transaction.
End - exit this option and return to Reconciliation Menu.
- Page 24 -
Checkbook Management Program
When a transaction is selected, the current screen is replaced by the
appropriate screen used by the Correction option. (See Correct for
details on these screens.) Once you've indicated the changes are
satisfactory, you will be returned to the same list of 15 transactions
you had in front of you when you selected the transaction. Any change
to the amount of that transaction will be reflected in the displayed
bank balance.
Once the discrepancy has been taken care of, or you give up trying to
find it, press <end> and you will return to the Reconciliation Menu.
If this process has not found the error, print a check register for the
time period in question, examine it carefully and use either Correct or
Enter to fix the problem.
There are two other messages that could be generated by this option.
These are:
1. None cleared this time. You requested the program assist you
in finding a discrepancy or printing a reconciliation report,
yet no transactions have been cleared since requesting the
Reconciliation option.
2. More than 200 transactions were cleared. The internal array
to hold cleared transactions can only hold the first 200
cleared. This should be adequate for most accounts, but
could conceivably be exceeded. Only the first 200
transactions can appear on the assistance screens or the
Reconciliation Report. If this does not isolate the problem,
print a check register and use Correct to fix the problem.
Print Reconciliation Report
When this option is selected, the program asks you to verify the
printer is turned on and the paper aligned.
Verify your printer is on and positioned properly, then press any key
except <Q>. If you have no printer, or if you decide to stop here,
press <Q> and you will return to the Reconciliation Menu. If you have
no printer and you press anything but <Q>, your system will die and you
will have to reboot.
The report now appears. It lists the cleared transactions.
This report starts a new page after 55 transactions have been printed.
The first amount appearing in the heading of the report is the current
balance for this account. The second amount is the bank statement
balance. At the end of the report, the total number of deposits and
withdrawals and the total amount for each appears.
Heading explanations:
Check # - The check number or transaction type identifier. These
- Page 25 -
Checkbook Management Program
identifiers are:
ATD - Automatic Teller Deposit.
ATW - Automatic Teller Withdrawal.
CHAR - Bank charge.
DEP - Regular Deposit.
INT - NOW account interest.
Date - Date of the transaction.
To Whom - Recipient of a check, or explanation of other transaction
types.
Amount - Amount of the check, deposit, etc.
Category - Budget category.
Clr - If any character appears, the transaction has cleared the bank.
If not, then it hasn't.
Reports
This option presents the Report Menu which allows you to choose among
the thirteen reports currently available. This menu appears with the
first option (Quit) highlighted with reverse video. Use the arrow keys
(up and down) to change the highlighting to rest on the report you want
generated. Press <enter> when the proper one is highlighted. Or press
the number or letter in parentheses to select any of the reports.
These options are:
Quit - Return to the Main Menu.
Check Register - A listing of all transactions in the order entered.
You will be asked to supply dates defining the interval you wish
displayed. Only those transactions in the interval will be
listed. This report can be displayed on the screen or listed on a
printer.
Checks Only - A listing of all checks in the order entered. You will
be asked to supply dates defining the interval you wish displayed.
Only those checks in the interval will be listed. The total money
for the listed transactions is also displayed. This report can be
displayed on the screen or listed on a printer.
Deposits - A listing of all deposits in the order entered. Automatic
teller deposits are not listed here. They are included in the
list of Automatic Teller Deposits. You will be asked to supply
dates defining the interval you wish displayed. Only those
deposits with dates in the interval will be listed. The total
money for the listed transactions is also displayed. This report
can be displayed on the screen or listed on a printer.
- Page 26 -
Checkbook Management Program
List of all Automatic Teller Deposits - A listing of all automatic
teller deposits, in the order entered. You will be asked to
supply dates defining the interval you wish displayed. Only those
automatic teller deposits with dates in the interval will be
listed. The total money for the listed transactions is also
displayed. This report can be displayed on the screen or listed
on a printer.
List of all Automatic Teller Withdrawals - A listing of all automatic
teller withdrawals, in the order entered. You will be asked to
supply dates defining the interval you wish displayed. Only those
automatic teller withdrawals with dates in the interval will be
listed. The total money for the listed transactions is also
displayed. This report can be displayed on the screen or listed
on a printer.
List of all Bank Transactions - A listing of all bank transactions,
interest, service and other charges, in the order entered. You
will be asked to supply dates defining the interval you wish
displayed. Only those bank transactions with dates in the
interval will be listed. The total money deposited and withdrawn
will be totaled separately and displayed. This report can be
displayed on the screen or listed on a printer.
List Uncleared Transactions - A listing of all transactions in the
order entered which have not yet been marked as having cleared the
bank. The total money for the listed transactions is also
displayed. Deposits and withdrawals are totaled separately. This
report can be displayed on the screen or listed on a printer.
List of all Current Categories - A listing of all categories currently
in use in your data file in alphabetical order. This report can
be displayed on the screen or listed on a printer.
Transactions in a Category - A listing of all transactions in the order
entered which have the same category. You will be asked to supply
dates defining the interval you wish displayed and the category
you wish displayed. Only those transactions in the interval and
exactly matching the category will be listed. The total money for
the listed transactions is also displayed. Deposits and
withdrawals will be totaled separately. This report can be
displayed on the screen or listed on a printer.
Transactions in Category for all Categories - A listing of all
transactions, in the order entered, arranged by category. You
will be asked to supply dates defining the interval you wish
considered. All categories represented by transactions within
this interval will appear on the report, each beginning on a fresh
page. The total money for the listed transactions is also
displayed. Deposits and withdrawals will be totaled separately.
The categories will appear in alphabetical order. This report,
which can take several pages to print, can only be printed on a
printer. It is not available for screen display. For screen
display of any one category, use the report described above.
- Page 27 -
Checkbook Management Program
Annual Expenditure Report - Lists a table of the total amounts spent
per month for every category. Totals are given for each month and
each category. The average monthly expenditure for each category
is also displayed. Budget categories are displayed in alphabetical
order. You will be asked to supply the last two digits of the
year the report is to cover. This report can be displayed on the
screen or listed on a printer.
Annual Income Report - Lists a table of the total amounts deposited per
month for every category. Totals are given for each month and
each category. The average monthly income for each category is
also displayed. Budget categories are displayed in alphabetical
order. You will be asked to supply the last two digits of the
year the report is to cover. This report can be displayed on the
screen or listed on a printer.
Summary Report - Lists the total expenditures and deposits for the
account for each month and the total for the year. This report
can be displayed on the screen or listed on a printer.
Check Register
This report produces a listing of all transactions in the current
order. You will be asked to supply dates defining the time interval
you wish displayed. Only those transactions with dates in the interval
will be listed. This report can be displayed on the screen or listed
on a printer.
When this report is chosen, the screen asks for a range of dates. The
first time any report with a range of dates is selected, the start date
(ff/ff/ff) is set to the date of the earliest transaction in the data
file. The end date is set to the system date. Make any changes you
wish to these dates. Press <enter> when satisfied with each date.
Once you press <enter>, you may not go back to the previous date. If
you change the dates, then the next report you request that needs a
range of dates will use these new dates. This is so you can print a
series of reports covering the same range of dates without having to
reenter the dates each time.
There are two potential error messages with these dates.
1) Invalid date. The dates must be valid dates (February 30 is
not a valid date). The cursor will be placed in the beginning
of the invalid date so that it may be reentered.
2) Dates out of order. The start date must be at least one day
earlier than the end date. The cursor will be placed back in
the start date so that both dates may be reentered.
You will then be asked about the display of the report. Press one of
three letters (case makes no difference):
S - Display the report on the screen.
P - Display the report on the printer.
Q - Return to the Report Menu.
- Page 28 -
Checkbook Management Program
If you press <P>, you have one more task before the report begins.
Verify your printer is on and positioned properly, then press any key
except <Q>. If you have no printer, or if you decide to stop here,
press <Q> and you will return to the Report Menu. If you have no
printer and you press anything but <Q>, your system will die and you
will have to reboot.
Your report now appears, either on screen or on paper, depending on
the option you chose.
The screen version will pause after displaying 16 transactions, to
continue once any key is pressed. The printed version starts a new
page after 55 transactions have been printed. The amount appearing in
the heading of the report is the current balance for this account. At
the end of the report, the total deposits and total withdrawals for
this listing appears.
Heading explanations:
Check # - The check number or transaction type identifier. These
identifiers are:
ATD - Automatic Teller Deposit.
ATW - Automatic Teller Withdrawal.
CHAR - Bank charge.
DEP - Regular Deposit.
INT - NOW account interest.
Date - Date of the transaction.
To Whom - Recipient of a check, or explanation of other transaction
types. Note: If the memo area of a non-check transaction is not
blank, then the contents of that area are printed here. If it is
blank, then the transaction type is printed here.
Amount - Amount of the check, deposit, etc.
Category - Budget category.
Clr - If any character appears, the transaction has cleared the bank.
If not, then it hasn't.
If there are no transactions in the data file for the dates requested,
the message "None found" will appear.
If a check has anything in the memo area, then a second line will
appear for that transaction containing the memo information.
List Checks Only
This report produces a listing of all checks in the current order. You
will be asked to supply dates defining the time interval you wish
displayed. Only those checks with dates in the interval will be
listed. This report can be displayed on the screen or listed on a
- Page 29 -
Checkbook Management Program
printer.
When this report is chosen, the program asks for a range of dates. The
first time any report with a range of dates is selected, the start date
(ff/ff/ff) is set to the date of the earliest transaction in the data
file. The end date is set to the system date. Make any changes you
wish to these dates. Press <enter> when satisfied with each date.
Once you press <enter>, you may not go back to the previous date. If
you change the dates, then the next report you request that needs a
range of dates will use these new dates. This is so you can print a
series of reports covering the same range of dates without having to
reenter the dates each time.
There are two potential error messages with these dates.
1) Invalid date. The dates must be valid dates (February 30 is
not a valid date). The cursor will be placed in the beginning
of the invalid date so that it may be reentered.
2) Dates out of order. The start date must be at least one day
earlier than the end date. The cursor will be placed back in
the start date so that both dates may be reentered.
You will then be asked about the display of the report. Press one of
three letters (case makes no difference):
S - Display the report on the screen.
P - Display the report on the printer.
Q - Return to the Report Menu.
If you press <P>, you have one more task before the report begins.
Verify your printer is on and positioned properly, then press any key
except <Q>. If you have no printer, or if you decide to stop here,
press <Q> and you will return to the Report Menu. If you have no
printer and you press anything but <Q>, your system will die and you
will have to reboot.
Your report now appears, either on screen or on paper, depending on the
option you chose. The screen version will pause after displaying 16
transactions, to continue once any key is pressed. The printed version
starts a new page after 55 transactions have been printed.
Heading explanations:
Check # - The check number.
Date - Date of the check.
To Whom - Check payee.
Amount - Amount of the check.
Category - Budget category.
Clr - If any character appears, the check has cleared the bank. If not,
then it hasn't.
- Page 30 -
Checkbook Management Program
If there are no checks in the data file for the dates requested, the
message "None found" will appear.
If a check has anything in the memo area, then a second line will
appear for that transaction containing the memo information.
List Deposits
This report produces a listing of all deposits in the current order.
You will be asked to supply dates defining the time interval you wish
displayed. Only those deposits with dates in the interval will be
listed. This report can be displayed on the screen or listed on a
printer.
When this report is chosen, the program asks for a range of dates. The
first time any report with a range of dates is selected, the start date
(ff/ff/ff) is set to the date of the earliest transaction in the data
file. The end date is set to the system date. Make any changes you
wish to these dates. Press <enter> when satisfied with each date.
Once you press <enter>, you may not go back to the previous date. If
you change the dates, then the next report you request that needs a
range of dates will use these new dates. This is so you can print a
series of reports covering the same range of dates without having to
reenter the dates each time.
There are two potential error messages with these dates.
1) Invalid date. The dates must be valid dates (February 30 is
not a valid date). The cursor will be placed in the beginning
of the invalid date so that it may be reentered.
2) Dates out of order. The start date must be at least one day
earlier than the end date. The cursor will be placed back in
the start date so that both dates may be reentered.
You will then be asked about the display of the report. Press one of
three letters (case makes no difference):
S - Display the report on the screen.
P - Display the report on the printer.
Q - Return to the Report Menu.
If you press <P>, you have one more task before the report begins.
Verify your printer is on and positioned properly, then press any key
except <Q>. If you have no printer, or if you decide to stop here,
press <Q> and you will return to the Report Menu. If you have no
printer and you press anything but <Q>, your system will die and you
will have to reboot.
Your report now appears, either on screen or on paper, depending on the
option you chose. The screen version will pause after displaying 16
transactions, to continue once any key is pressed. The printed version
starts a new page after 55 transactions have been printed.
Heading explanations:
- Page 31 -
Checkbook Management Program
Check # - The transaction type identifier, in this case, DEP for
deposits.
Date - Date of the transaction.
To Whom - Explanation of the transaction type. Note: If the memo area
of the deposit is not blank, then the contents of that area are
printed here. If it is blank, then the word "Deposit" is printed
here.
Amount - Amount of the transaction.
Category - The income category for the deposit.
Clr - If any character appears, the transaction has cleared the bank.
If not, then it hasn't.
If there are no deposits in the data file for the dates requested, the
message "None found" will appear.
List Automatic Teller Deposits
This report produces a listing of all automatic teller deposits in the
current order. You will be asked to supply dates defining the time
interval you wish displayed. Only those automatic teller deposits with
dates in the interval will be listed. This report can be displayed on
the screen or listed on a printer.
When this report is chosen, the program asks for a range of dates. The
first time any report with a range of dates is selected, the start date
(ff/ff/ff) is set to the date of the earliest transaction in the data
file. The end date is set to the system date. Make any changes you
wish to these dates. Press <enter> when satisfied with each date.
Once you press <enter>, you may not go back to the previous date. If
you change the dates, then the next report you request that needs a
range of dates will use these new dates. This is so you can print a
series of reports covering the same range of dates without having to
reenter the dates each time.
There are two potential error messages with these dates.
1) Invalid date. The dates must be valid dates (February 30 is
not a valid date). The cursor will be placed in the beginning
of the invalid date so that it may be reentered.
2) Dates out of order. The start date must be at least one day
earlier than the end date. The cursor will be placed back in
the start date so that both dates may be reentered.
You will then be asked about the display of the report. Press one of
three letters (case makes no difference):
S - Display the report on the screen.
P - Display the report on the printer.
Q - Return to the Report Menu.
- Page 32 -
Checkbook Management Program
If you press <P>, you have one more task before the report begins.
Verify your printer is on and positioned properly, then press any key
except <Q>. If you have no printer, or if you decide to stop here,
press <Q> and you will return to the Report Menu. If you have no
printer and you press anything but <Q>, your system will die and you
will have to reboot.
Your report now appears, either on screen or on paper, depending on the
option you chose. The screen version will pause after displaying 16
deposits, to continue once any key is pressed. The printed version
starts a new page after 55 deposits have been printed.
Heading explanations:
Check # - The transaction type identifier. This identifier is ATD -
Automatic Teller Deposit.
Date - Date of the deposit.
To Whom - If the memo area of the deposit is not blank, then the
contents of that area are printed here. If it is blank, then the
word "Automatic Teller Deposit" appears here.
Amount - Amount of the deposit.
Category - Budget category.
Clr - If any character appears, the deposit has cleared the bank. If
not, then it hasn't.
If there are no automatic teller deposits in the data file for the
dates requested, the message "None found" will appear.
List Automatic Teller Withdrawals
This report produces a listing of all automatic teller withdrawals in
the current order. You will be asked to supply dates defining the time
interval you wish displayed. Only those automatic teller withdrawals
with dates in the interval will be listed. This report can be
displayed on the screen or listed on a printer.
When this report is chosen, the program asks for a range of dates. The
first time any report with a range of dates is selected, the start date
(ff/ff/ff) is set to the date of the earliest transaction in the data
file. The end date is set to the system date. Make any changes you
wish to these dates. Press <enter> when satisfied with each date.
Once you press <enter>, you may not go back to the previous date. If
you change the dates, then the next report you request that needs a
range of dates will use these new dates. This is so you can print a
series of reports covering the same range of dates without having to
reenter the dates each time.
There are two potential error messages with these dates.
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Checkbook Management Program
1) Invalid date. The dates must be valid dates (February 30 is
not a valid date). The cursor will be placed in the beginning
of the invalid date so that it may be reentered.
2) Dates out of order. The start date must be at least one day
earlier than the end date. The cursor will be placed back in
the start date so that both dates may be reentered.
You will then be asked about the display of the report. Press one of
three letters (case makes no difference):
S - Display the report on the screen.
P - Display the report on the printer.
Q - Return to the Report Menu.
If you press <P>, you have one more task before the report begins.
Verify your printer is on and positioned properly, then press any key
except <Q>. If you have no printer, or if you decide to stop here,
press <Q> and you will return to the Report Menu. If you have no
printer and you press anything but <Q>, your system will die and you
will have to reboot.
Your report now appears, either on screen or on paper, depending on the
option you chose. The screen version will pause after displaying 16
withdrawals, to continue once any key is pressed. The printed version
starts a new page after 55 withdrawals have been printed.
Heading explanations:
Check # - The transaction type identifier. This identifier is: ATW -
Automatic Teller Withdrawal.
Date - Date of the withdrawal.
To Whom - If the memo area of the ATW is not blank, then the contents
of that area are printed here. If is is blank, then the words
"Automatic Teller Withdrawal" are printed.
Amount - Amount of the withdrawal.
Category - Budget category.
Clr - If any character appears, the withdrawal has cleared the bank.
If not, then it hasn't.
If there are no automatic teller withdrawals in the data file for the
dates requested, the message "None found" will appear.
List All Bank Transactions
This report produces a listing of all bank transactions (service and
other charges and interest) in the current order. You will be asked to
supply dates defining the time interval you wish displayed. Only those
bank transactions with dates in the interval will be listed. This
report can be displayed on the screen or listed on a printer.
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Checkbook Management Program
When this report is chosen, the program asks for a range of dates. The
first time any report with a range of dates is selected, the start date
(ff/ff/ff) is set to the date of the earliest transaction in the data
file. The end date is set to the system date. Make any changes you
wish to these dates. Press, <enter> when satisfied with each date.
Once you press <enter>, you may not go back to the previous date. If
you change the dates, then the next report you request that needs a
range of dates will use these new dates. This is so you can print a
series of reports covering the same range of dates without having to
reenter the dates each time.
There are two potential error messages with these dates.
1) Invalid date. The dates must be valid dates (February 30 is
not a valid date). The cursor will be placed in the beginning
of the invalid date so that it may be reentered.
2) Dates out of order. The start date must be at least one day
earlier than the end date. The cursor will be placed back in
the start date so that both dates may be reentered.
You will then be asked about the display of the report. Press one of
three letters (case makes no difference):
S - Display the report on the screen.
P - Display the report on the printer.
Q - Return to the Report Menu.
If you press <P>, you have one more task before the report begins.
Verify your printer is on and positioned properly, then press any key
except <Q>. If you have no printer, or if you decide to stop here,
press <Q> and you will return to the Report Menu. If you have no
printer and you press anything but <Q>, your system will die and you
will have to reboot.
Your report now appears, either on screen or on paper, depending on the
option you chose. The screen version will pause after displaying 16
transactions, to continue once any key is pressed. The printed version
starts a new page after 55 transactions have been printed.
Heading explanations:
Check # - The transaction type identifier. These identifiers are:
CHAR - service or other charge.
INT - interest.
Date - Date of the transaction
To Whom - If the memo area of the bank transaction is non-blank, then
the contents of that area are printed here. If it is blank, then
either the words "Service Charge" or "Interest" appear.
Amount - Amount of the transaction.
Category - Budget category.
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Checkbook Management Program
Clr - If any character appears, the transaction has cleared the bank.
If not, then it hasn't.
If there are no bank transactions in the data file for the dates
requested, the message "None found" will appear.
List Uncleared Transactions
This report produces a listing of all uncleared transactions in the
current order. This report can be displayed on the screen or listed
on a printer.
When this report is chosen, the program asks the reports destination.
Press one of three letters (case makes no difference):
S - Display the report on the screen.
P - Display the report on the printer.
Q - Return to the Report Menu.
If you press <P>, you have one more task before the report begins.
Verify your printer is on and positioned properly, then press any key
except <Q>. If you have no printer, or if you decide to stop here,
press <Q> and you will return to the Report Menu. If you have no
printer and you press anything but <Q>, your system will die and you
will have to reboot.
Your report now appears, either on screen or on paper, depending on the
option you chose. The screen version will pause after displaying 16
transactions, to continue once any key is pressed. The printed version
starts a new page after 55 transactions have been printed. The amount
appearing in the heading of the report is the current balance for this
account. At the end of the report, the total deposits and total
withdrawals for this listing appears.
Heading explanations:
Check # - The check number or transaction type identifier. These
identifiers are:
ATD - Automatic Teller Deposit.
ATW - Automatic Teller Withdrawal.
CHAR - Bank charge.
DEP - Regular Deposit.
INT - NOW account interest.
Date - Date of the transaction.
To Whom - Recipient of a check, or explanation of other transaction
types. Note: If the memo area of a non-check transaction is not
blank, then the contents of that area are printed here. If it is
blank, then the transaction type is printed here.
Amount - Amount of the check, deposit, etc.
Category - Budget category.
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Checkbook Management Program
Clr - This column will be blank for all transactions.
If there are no uncleared transactions in the data file, the message
"None found" will appear.
If the memo area of a check is not blank, then the contents of that
area are printed on a second line for that transaction.
List All Budget Categories
This report produces a listing of all categories currently in use in
your data file. It can be displayed on the screen or listed on a
printer.
When this report is chosen, the program will ask for the report
destination. Press one of three letters (case makes no difference):
S - Display the report on the screen.
P - Display the report on the printer.
Q - Return to the Report Menu.
If you press <P>, you have one more task before the report begins.
Verify your printer is on and positioned properly, then press any key
except <Q>. If you have no printer, or if you decide to stop here,
press <Q> and you will return to the Report Menu. If you have no
printer and you press anything but <Q>, your system will die and you
will have to reboot.
Your report now appears, either on screen or on paper, depending on the
option you chose. The categories just appear in a list of four
columns. They are in alphabetical order. Each unique category appears
once.
Note: The program does not differentiate between categories for
deposits and categories for withdrawals for reporting purposes.
Transactions in a Category
This report produces a listing of all transactions, in the current
order, which have the same category. You will be asked to supply dates
defining the time interval you wish displayed and the category you wish
displayed. Only those transactions with dates in the interval and
categories exactly matching the requested category will be listed.
This report can be displayed on the screen or listed on a printer.
Note: For this report, the program does not discriminate between
deposit and withdrawal categories. If you use the same category name
for both deposits and withdrawals, both type of transactions will
appear on this report. The totals for each will be kept separate,
however.
When this report is chosen, the program asks for a range of dates. The
first time any report with a range of dates is selected, the start date
(ff/ff/ff) is set to the date of the earliest transaction in the data
file. The end date is set to the system date. Make any changes you
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Checkbook Management Program
wish to these dates. Press <enter> when satisfied with each date.
Once you press <enter>, you may not go back to the previous date. If
you change the dates, then the next report you request that needs a
range of dates will use these new dates. This is so you can print a
series of reports covering the same range of dates without having to
reenter the dates each time.
There are two potential error messages with these dates.
1) Invalid date. The dates must be valid dates (February 30 is
not a valid date). The cursor will be placed in the beginning
of the invalid date so that it may be reentered.
2) Dates out of order. The start date must be at least one day
earlier than the end date. The cursor will be placed back in
the start date so that both dates may be reentered.
You will be asked to specify the category wanted. Enter the category
name you want to use for this report. Up to ten characters may be
entered. If less than 10 are used, press <enter> to continue. The
category list can be "popped up" at this point, if desired. Categories
must match exactly to appear on this report. The program will convert
lower case letters to upper case letters, but cannot realign a
category. If you insert an extra space in the field, there will be no
match.
You will then be asked about the display of the report. Press one of
three letters (case makes no difference):
S - Display the report on the screen.
P - Display the report on the printer.
Q - Return to the Report Menu.
If you press <P>, you have one more task before the report begins.
Verify your printer is on and positioned properly, then press any key
except <Q>. If you have no printer, or if you decide to stop here,
press <Q> and you will return to the Report Menu. If you have no
printer and you press anything but <Q>, your system will die and you
will have to reboot.
Your report now appears, either on screen or on paper, depending on the
option you chose. The screen version will pause after displaying 8
transactions, to continue once any key is pressed. The printed version
starts a new page after 27 transactions have been printed. The total
deposits for this category and the total withdrawals for this category
will appear at the end of the report.
Heading explanations:
Check # - The check number or transaction type identifier.
Date - Date of the transaction.
To Whom - Recipient of a check, or explanation of other transaction
types.
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Checkbook Management Program
Amount - Amount of the check, deposit, etc.
Category - Budget category (these will be the same for all entries).
Clr - If any character appears, the transaction has cleared the bank.
If not, then it hasn't.
The second line for each transaction is the information entered in the
memo field for that transaction.
If there are no transactions in the data file for the dates and
category requested, the message "None found" will appear.
Transactions in a Category for All Categories
This report provides a listing of all transactions, in the current
order, arranged by category. You will be asked to supply dates
defining the interval you wish considered. All categories represented
by transactions within this interval will appear on the report, each
beginning on a fresh page, unless the print compactly option is
specified. The categories will appear in alphabetical order. This
report, which can take several pages to print, can only be printed on a
printer. It is not available for screen display. For screen display
of any one category, use the previous report (Transactions in a
Category). Note: For this report, the program does not discriminate
between deposit and withdrawal categories. If you use the same
category name for both deposits and withdrawals, both types of
transactions will appear on this report. The totals for each will be
kept separate, however.
When this report is chosen, the program asks for a range of dates. The
first time any report with a range of dates is selected, the start date
(ff/ff/ff) is set to the date of the earliest transaction in the data
file. The end date is set to the system date. Make any changes you
wish to these dates. Press <enter> when satisfied with each date.
Once you press <enter>, you may not go back to the previous date. If
you change the dates, then the next report you request that needs a
range of dates will use these new dates. This is so you can print a
series of reports covering the same range of dates without having to
reenter the dates each time.
There are two potential error messages with these dates.
1) Invalid date. The dates must be valid dates (February 30 is
not a valid date). The cursor will be placed in the beginning
of the invalid date so that it may be reentered.
2) Dates out of order. The start date must be at least one day
earlier than the end date. The cursor will be placed back in
the start date so that both dates may be reentered.
The program then asks if the report should be printed compactly or one
category per page. If your individual category lists are small, this
report can waste a lot of paper. Pressing <C> here will print the
report as compactly as possible, starting a new page when necessary.
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