After the resource person [speaker] has confirmed his or her willingness to participate according to the terms of the contract, you should send a follow-up letter. In this letter, you will provide the resource person with the following:
— A current agenda, including names of other speakers and their topics
— Information on housing, meals, airport pickup arrangements, directions, and maps
— Information on the design of the assigned meeting room
— Feedback from the planning committee on information the resource person sent regarding the design, required materials, or other requests
— Information on any pre-event or post-event activities
— Any required registration procedures
— Information on whether a member of program committee or a facilitator has been assigned to him or her and how contact will be made.
