DP Tool Club 26

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dBase/FoxBase/XBase/FoxPro Database File | 1995-06-05 | 133KB | 2,549 lines

CURRENT YEAR SALES > This is the amount of the item sold during the month indicated. > If you wish you can enter numbers here when you add an item to your inventory records. After that it is maintained by the system. Press a key... the Manual or Auto command under the Sales menu. Press a key... ` LAST YEAR'S SALES > This is the amount of the item sold last year during the month indicated. > If you wish you can enter numbers here when you add an item to your inventory records. After that it is maintained by the system. Press a key... n PROJ > Type the projected sales figure for the month indicated. > This projection can be entered manually when an item is first put into inventory. After the first year-end is run, this projection will be updated automatically. Press a key... ROR: SYNTAX ALLOCATING MEMORY OPENING FILE SEEKING FILE POSITION READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> BASE STOCK > Type the minimum shelf quantity plus one average week's worth of sales. > This field should not be left blank because the information is used in generating stock orders. It is also one of the numbers you will adjust the most as you look for the optimum order size and frequency. Press a key... <Memo> <insert> Abort Edit? ( <insert> <insert> <<NMSG>> R6 DEPT. > Type the department (or category) of product in which this item belongs, then press ENTER. You can use any combination of letters and numbers up to 13 characters long. > You can name your departments anything you wish, but spend some time considering which products belong in the same department or category. > This is used in preparing orders, producing reports, and in sales projections. Press a key... EEKING FILE POSITION READING FILE WRITING F LAST RECEIVED > This is the date on which this item was last received into stock. > It is maintained by the system and you do not normally need to enter it here. Press a key... ey... @TRLIB ERROR: SYNTAX ALLOCATING MEMORY OPENING FILE SEEKING FILE POSITION READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> <insert> Abort Edit? ( <insert> LAST UPDATE > This is the last time the On Hand figure was updated by the system. It reflects the last time this item was sold, received or transfered. > It is automatically maintained by the system and you do not usually need to enter it from the keyboard. Press a key... ATING MEMORY OPENING FILE SEEKING FILE POSITION READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> %z ON HAND > This is the number you have in stock. > You will only need to enter this field if you are adjusting the quantity or setting up new records. This is auto- matically updated when you enter sales, transfers and shipments received. Press a key... OPENING FILE SEEKING FILE POSITION READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> <insert> ON ORDER > This is the quantity of this item that is currently on order. > It is automatically maintained by the system and you do not usually need to enter it from the keyboard. Press a key... key... ALLOCATING MEMORY OPENING FILE SEEKING FILE POSITION READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> <insert> Abort Edit? ( <insert> < ORDER DATE > This is the date when this item was last considered for re-ordering. > It is automatically maintained by the system and you do not normally need to enter it from the keyboard. Press a key... ey... ALLOCATING MEMORY OPENING FILE SEEKING FILE POSITION READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> <insert> Abort Edit? ( ) PACK QTY > Type the number of this item that comes in one package from your supplier. If, for example, you only order them by the dozen then enter 12. > If you do not enter a number here it will default to 1 and assume that your supplier will accept an order for one only. > This is used in preparing stock orders. If you enter a Pack Qty greater than 1, your stock order will show the number of PACKAGES you want shipped, rather than the number of ITEMS. Press a key... ](.(_ (_^$(_`%(_$"(_F-(_Z ]v (_ (_z-(_ (_F (_| (_d ]J (_ +(_t&(_*-(_DBF GetFuncTable jB.(_ CODE > Type the stock code assigned to this product, then press ENTER. > Codes should be unique (no duplicates), and can contain any combination of letters and numbers up to 12 characters long. Press a key... t to use if codes are assigned to each item. It is also required for use with electronic cash registers. > Codes may contain any combination of letters and numbers, up to 12 characters long. > Codes must be unique. The system will not allow you to sav PRICE > The retail price at which the quantity next to it was sold. > Retail Plus+ will store seven selling prices for each item per fiscal year. Here, the total sales are reported separately for each price. > It is maintained by the system and you do not normally need to enter it here. Press a key... @TRLIB ERROR: SYNTAX ALLOCATING MEMORY OPENING FILE SEEKING FILE POSITION READING FILE WRITING FILE CLOSING FILE CGJKQS ITEM > Type the name of the product then press ENTER. > You can use any combination of letters and numbers, up to 30 characters long. Press a key... READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> <insert> Abort Edit? ( <insert> <insert> <<NMSG>> R6002 - floating point not loaded R6001 - null pointer assignment : MA QUANTITY RECEIVED > This is the amount of the item that was received the last time a shipment was entered. > This is maintained by the system and you do not normally need to enter it from the keyboard. Press a key... @TRLIB ERROR: SYNTAX ALLOCATING MEMORY OPENING FILE SEEKING FILE POSITION READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> <insert> RE-ORDER POINT > Type the stock level at which this item should be re-ordered. > This is needed only if you plan to use the "Re-Order Points" method of stock control. Press a key... + RE-ORDER QUANTITY > Type the amount of stock to order when the Re-Order Point is reached. > This is needed only if you plan to use the "Re-Order Points" method of stock control. > If you leave this quantity at zero and use the "Re-order Points" method of ordering new stock, then the system will order enough to bring your stock back up to the Base Stock quantity. Press a key... f SIZE > Type the size of the item then press ENTER. Use any combination of letters and numbers up to 6 characters long. > Examples: 10 oz Large, Med, Small 5-1/2 > You can leave this blank if no size is applicable. Press a key... PENING FILE SEEKING FILE POSITION READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> <insert> Abort Edit? ( <inser SUPPLIER > Type the name of the usual supplier for this product. > Enter any combination of letters and numbers, up to 22 characters. Press a key... ROR: SYNTAX ALLOCATING MEMORY OPENING FILE SEEKING FILE POSITION READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> <insert> Abort Edit? ( <insert> <insert> <<NMSG>> R6002 - fl WHOLESALE COST > Type the amount it costs you to buy ONE of this item, then press ENTER. > This is used in such things as calculating the total cost of a stock order. Press a key... t of your inventory to it's retail value. Press a key... SYNTAX ALLOCATING MEMORY OPENING FILE SEEKING FILE POSITION READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> <inse UNIT PRICE > Type the price at which you sell ONE of this item. This should be the current sticker price. > Retail Plus+ will allow you to store up to seven different prices for an item. The one listed here will be considered as the current sticker price. Press a key... ALLOCATING MEMORY OPENING FILE SEEKING FILE POSITION READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> NUMBER SOLD > This is the quantity sold so far this fiscal year at the price shown next to it. > Retail Plus+ allows you to record sales at seven different prices over one fiscal year. The number sold and the price at which they were sold is recorded seperately. > This is maintained by the system and you do not normally need to enter it here. Press a key... key... key... <Memo> <insert> GROSS > This is the total revenue generated by this item during the current fiscal year. > It is automatically maintained by the system and you do not normally need to enter it here. Press a key... RROR: SYNTAX ALLOCATING MEMORY OPENING FILE SEEKING FILE POSITION READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> <insert> Abort Edit? ( <ins TOTAL > This it the total number of this item sold during the current fiscal year. > It is automatically maintained by the system and you do not normally need to enter it here. Press a key... SYNTAX ALLOCATING MEMORY OPENING FILE SEEKING FILE POSITION READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> <insert> Abort Edit? ( <insert> <ins OUTPUT FILE NAME > Type the name you want to give the data export file. > Press ENTER to accept the name shown. The default name is INVENTRY. The file extension (.DTA) is automatically supplied. > Many spreadsheet and database programs will be able to read the file format used by Retail Plus+ since it is the same as dBASE. Use this feature to export to those that cannot read dBASE files but can handle standard comma-delimited data files. > Press ESCAPE to cancel. Press a key... GETFUNCTABLE:D TEMPPATH E< QUANTITY SOLD > Type the number of this item sold then press ENTER. > Press ESCAPE to cancel. Press a key... NTER. Press a key... READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> <insert> Abort Edit? ( <insert> <insert> <<NMSG>> R6002 - floating point not loaded R6001 - null pointer assignment : MATH - floating RETAIL PRICE > The price shown is the CURRENT sticker price for this item. If the item was not sold at the price shown, enter the new price. > Retail Plus+ will store up to four different prices for an item. Press a key... WRITING FILE CLOSING FILE CGJKQSXZ <Memo> <insert> Abort Edit? ( <insert> <insert> <<NMSG>> R6002 - f CODE > Type a valid product code so you can enter the number sold in the appropriate record. > If you do not know the code number you can look up the item by pressing F3. > If you do not use codes (stock numbers) you can enter sales figures in the BROWSE window. Press a key... CGJKQSXZ <Memo> <insert> Abort Edit? ( <insert> <insert> <> To select an item from this menu press the UP and DOWN ARROW keys until the item you want is highlighted, then press ENTER. > You can also make a selection by pressing the first letter of the item you want or press ESCAPE to return to the previous menu. Press a key... CGJKQSXZ <Memo> <insert> Abort Edit? ( <insert> <insert> <<NMSG>> R6002 - floating poiTo select one of these options, highlight it using the the arrow keys then press ENTER. You can also make a selection by pressing the first letter of the option you want. Press a key... Press a key... + COST PERCENT FOR OVERHEAD > Enter a percentage value that represents the portion of your inventory costs spent on things other than the inventory itself. These are such things as the cost of financing your stock purchases, transport and warehousing. > If there is no inventory overhead enter 0. > Press ESCAPE to quit. > To use this feature effectively you should be familiar with the process of just-in-time inventory management and the EOQ method of calculating stock purchases (see any retail management textbook). Press a key... Z0od( 'odP#odx/od "od@ od od,!od .od".od (od\/odDBF GETFUNCTABLEfP TEMPPATH NEW LOCATION CODE > When setting a up new inventory file you need to tell Retail Plus+ what name to use for the store location so it can keep the information for each store separate. > On the right you will see which location codes have already been used unless this is the first location to be set up. > Type three letters that identify the new location and then press ENTER. > Press ESCAPE to quit. Press a key... NG FILE SEEKING FILE POSITION READING FILE W PASSWORD > Type a valid password then press ENTER. > If your password is not being accepted and you are the administrator of the system you may have a damaged password file. Try copying the file PWORD.DBF from the original distribution disk. This will restore the initial passwords described in the documentation. Press a key... ` DATE OF SALES > The date you enter here is the one under which your sales information will be posted. Press ENTER to accept the date shown (today's date) or type a new date if you want to change it. > The date format is the international format (YYMMDD). The system will not allow you to enter an invalid date. > It is not necessary for you to enter separate sales figures for every day that your store was open. This date option is intended to allow you to briefly roll back the date so you can enter sales made last month without having them posted to this month's sales total. Press a key... L$.Yc YcZ$Yc\%Yc "YcB-Yc` Lr Yc Ycv-Yc YcB Ycx Ycj LF Yc +Ycp&Yc&-YcDBF GetFuncTable o>.Yc DATE OF SALES > Press ENTER to accept the date shown or type a new date (YYMMDD). > Sales will be posted to the month and week in which this date falls unless you change it. > Press ESCAPE to cancel. Press a key... h this date falls unless you change it. > Press ESCAPE to cancel. Press a key... S QUANTITY TO TRANSFER > Type the quantity of the item that you want to transfer to another store location then press ENTER. Specify the number of items, not the number of packages. > Press ESCAPE to quit. Press a key... ADING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> <insert> Abort Edit? ( <insert> <insert> <<NMSG>> R6002 - float FROM LOCATION > Type the three-letter location code of the store from which you want to transfer stock. > The active location is shown by default, but you can enter any valid location code. > Press ESCAPE to quit. Press a key... a key... CLOSING FILE CGJKQSXZ <Memo> <insert> Abort Edit? ( <insert> <insert> <<NMSG>> R6002 - floatin TO LOCATION > Type the three-letter code of the store location to which you want to transfer stock. > Press ESCAPE to quit. Press a key... ERROR: SYNTAX ALLOCATING MEMORY OPENING FILE SEEKING FILE POSITION READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> <insert> Abort Edit? ( <insert> <insert> <<NMSG>> R6002 - floating poi NUMBER OF COPIES OF EACH LABEL > Type the number of copies to print of each label then press ENTER. > Press ESCAPE to quit. > You can print up to 999 copies so that commonly used labels may be kept on hand for future use. Press a key... CATING MEMORY OPENING FILE SEEKING FILE POSITION READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> <insert> Ab LOCATION OF SALES DATA FILES > Type the drive and directory name where the data files are found then press ENTER. For example: C:\DATA\ > Retail Plus+ can read sales from other PC's without requiring a network. Just use the sales data export feature on the remote PC and the import feature here. The result is a master inventory that integrates sales from the remote sites. > Press ESCAPE to cancel this command. Press a key... a" QUANTITY TO ADD OR SUBTRACT > Type the number you want to add to the ON HAND quantity in your inventory then press ENTER. > Enter a negative number to subtract from the ON HAND inventory (i.e. -10). > Press ESCAPE to cancel. Press a key... `d IDENTIFY A PRODUCT BY CODE > Type the code (stock number) of the product you want. > Press F3 to select it from an alphabetical list. > Press ESCAPE to cancel. Press a key... ss a key... ](.(_ (_^$(_`%(_$"(_F-(_Z ]v (_ (_z-(_ (_F (_| (_d ]J (_ ,( FIND BY NAME > Type the name of the item you want to find then press ENTER. > If you are not sure of the name, press F3 to select it from an alphabetical list. > If you type only the first few characters of the name the search will stop at the first item that begins with those characters. You can then skip through the records to home in on the one you want. > Press ESCAPE to quit. Press a key... PASSWORD > Type the users password then press ENTER. > Passwords should be at least three characters long. > All users may change their own passwords at any time. > Press ESCAPE to cancel. Press a key... @TRLIB ERROR: SYNTAX ALLOCATING MEMORY OPENING FILE SEEKING FILE POSITION READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> <insert> QUANTITY RECEIVED > Type the number of items received then press ENTER. > Please note that you should enter the total number of items, not the number of packages. > Press ESCAPE to cancel. Press a key... ](.(_ (_^$(_`%(_$"(_F-(_Z ]v (_ (_z-(_ (_F (_| (_d ]J (_ USER NAME > Type the name of a new user then press ENTER. > User names should be unique. Do not use two identical names. > Press ESCAPE to quit. Press a key... @TRLIB ERROR: SYNTAX ALLOCATING MEMORY OPENING FILE SEEKING FILE POSITION READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> <insert> Abort Edit? ( <insert> <insert> ACCESS LEVEL > Type the access level you want to give this user then press ENTER. > Level 1 grants looking priviledges only. Use this for someone who is training in your store and who wants to see what the computer system is all about. > Level 2 grants data entry and editing priviledges. Use this for someone who needs to enter and update your data but who may not delete anything. > Level 3 grants all priviledges. This level is required to delete records and to disable the password requirement. It is also required to assign access priviledges to other users. > Press ESCAPE to quit. Press a key... GetFuncTable LI1lB. | CURRENT PASSWORD > Type the password you are now using to access this program. > Press ESCAPE to cancel. Press a key... GetFuncTable I|lB. COST OF ORDERING > Enter a dollar amount here if there are fixed costs associated with placing an order, such as administrative or additional labour costs. > If there are no such costs enter 0. > Press ESCAPE to quit. > To use this feature effectively you should be familiar with the process of just-in-time inventory management and the EOQ method of calculating stock purchases (see any retail management textbook). Press a key... ITING FILE CLOSING FILE LOCATION OF CASH REGISTER DATA FILES > Type the directory path to the cash register data files then press ENTER. > Examples C:\DATA\ (a directory on C: named DATA) D:\ (the root directory on D:) A: (floppy diskette drive A:) > Press ESCAPE to cancel. Press a key... NTER to execute the highlighted lection. > You can also press the first letter of a selection to execute it. Press a key... PRINTER OUTPUT FILENAME > Retail Plus+ allows you to re-direct all printer output to a text file on your disk drive. This is useful if you wish to use any of the reports with your word processor. It also allows you to run Retail Plus+ when there is no printer connected. > Type the name of the file where all printer output is to be sent, then press ENTER. Enter up to 8 letters for the filename. The file extension (.TXT) is automatically supplied. > The default filename is REPORTS. If this is satisfactory just press ENTER to accept it. If the filename chosen already exists on the computer you will be asked if you want to overwrite it. > Please note that the file remains open and catches all output until you close it. If you run a number of reports it is possible to create a very large text file that takes up a lot of disk space. To close the file return to the UTILITIES menu and select PRINTER. > Press ESCAPE to quit without re-directing print to a text file. DELETE OR UN-DELETE THIS ITEM > Confirm whether you want to delete this item. > If it has already been deleted you can un-delete it now. > Press C to cancel (take no action). > If you choose to delete an item it remains available for un-deleting until the next time the inventory file is indexed. This happens when you run a year-end closing or select INDEXES from the Utilities menu. If an item has been selected for deletion you will see the message "TO BE DELETED" whenever he item is displayed. > Please note that deleting an item before you run the year-end will exclude it's data from any year-to-date sales reports. Press a key... GetFuncTable THE MAIN MENU > Use the RIGHT and LEFT ARROW keys to highlight the menu selection you want. At the bottom of the screen you will see a descriptive line about the highlighted selection. > Press ENTER to see the pull-down menu. > Another way to use these menus is to press the first letter of your selection. Press a key... CGJKQSXZ <Memo> <insert> Abort Edit? ( <insert> > If you wish to change the quantity shown, type the number and press ENTER. > Press ESCAPE to restore the previous value. Press a key... GetFuncTable THE STATUS WINDOW > The status window contains information about your records and your computer while it is running Retail Plus+. @TRLIB ERROR: SYNTAX ALLOCATING MEMORY OPENING FILE SEEKING FILE POSITION READING FILE WRITING FILE CLOSING FILE CGJKQSXZ <Memo> <insert> Abort Edit? ( <insert> <insert> <<NMSG>> R6002 TEXT > Use this field to enter useful information about the item. If you enter a product description you can create a catalogue for your customers by selecting the Catalogue command under the Sales menu. > Retail Plus+ uses automatic word-wrap and standard editing keys. > Press INSERT to toggle the Insert Mode on and off. > Press F4 to delete the line at the cursor. > Press F5 to re-format an edited paragraph. > Press F10 to save the text. > Press ESCAPE to abandon any changes made. Press a key for more information... V0*p$ &*pL#*pt/*p "*p< *p *p(!*p (*pX/*pDBF GETFUNCTABLE@P%~ TEMPPATH EDIT A FIELD > Type your data then press ENTER. If you press the up or down arrow key instead, the highlight will move to the next field up or down. > Press INSERT to toggle the insert mode on and off. > Press ESCAPE to abandon any entry you make. Press a key... (_^$(_`%(_$"(_F-(_Z ]v (_ (_z-(_ (_F (_| (_d ]J (_ ( THE EDIT WINDOW > Press E to edit the fields that appear above the TEXT line. > Press F to find another item. > Press P to print this record. > Press D to delete or un-delete an item. > Press C to compare the amount of stock between store locations. > Press M to mark or un-mark the item. > Press H to review/edit the sales history of the item. > Press T to edit the text. > Press + on the numeric keypad to skip to the next item. > Press - on the numeric keypad to skip to the previous item. > Press Q to return to the main menu. > You can also use the arrow keys to select the command you want then press ENTER to execute it. Press a key... GetFuncTab PULL-DOWN MENUS > At the bottom of the screen you will see a descriptive line about each item on the menu. > Press the UP and DOWN ARROW keys to move from one item to another. Press ENTER to execute the highlighted command. > You can also press the first letter of a command to execute > Press the RIGHT and LEFT ARROW keys to move to the next pull-down menu. Press a key... ntory quantities. > Press the RIGHT or LEFT ARROW keys to move to an adjacent> To make a selection press the RIGHT or LEFT ARROW key then press ENTER. > You can also press the first letter of the option you want. Press a key... GETFUNCTABLEfP WEEKLY SALES HISTORY > This window shows 53 weeks of sales for the current item. > The date shown is the Monday of each week in the calendar year. > Use the UP and DOWN ARROW keys to highlight the number you want to change then type the new number. > This information is maintained by the system and you do not normally need to enter it here. Press a key... &odF#odn/od NUMBER OF RETURNS > Type the quantity of the item that is being returned then press ENTER. > Press ESCAPE to quit. Press a key... GETFUNCTABLEfP jP PRICE OF THE RETURNED ITEM > Select the price at which the returned item was sold then press ENTER. > Each item can have up to four prices listed in your inventory records. If more than one price is listed you must chose the one that the returned item was sold for. This allows Retail Plus+ to keep accurate sales figures. > Press ESCAPE to quit. Press a key... DELETE AN ITEM > Use this option to delete an item from the list on the screen. > Press the DOWN / UP ARROW keys till the cursor points to the item you want to delete. Then press F4 to delete it. > Press F10 to exit. Press a key... SALE TOTAL / TENDERED > Use this window to preview the total for a sale or to calculate the change owed to the customer on payment. > Type the amount tendered by the customer and press ENTER. The change or balance owing will then be displayed. > Press UP ARROW or DOWN ARROW to change MOP. > Press ESCAPE to exit. Press a key... Press a key... FIRST NAME > Type the client's first name then press ENTER or the DOWN ARROW key to go to the next field. > Press F10 to exit. Please note that a client record must contain at least a first and last name or it will not be saved. > If you enter the first and last name and then press F10, the system will scan the client database for the names. If found, it will fill in the rest of the information for you. If not found, press F2 again to fill it out from the keyboard. > Press F3 to select the name from a pick list of clients in the database. This is usefull if you know that the client is already in the database. Press a key... V0;p$ &;pL#;pt/;p ";p< ;p ;p(!;p (;pX/;pDBF G TAX 1 NAME > Type the name of an applicable sales tax and press ENTER. > Taxes are applied to ALL items or NO items on any given invoice. If there are both taxable and non-taxable items in a transaction they need to be sold on separate invoices. > See 'Taxes & Charges Optional' on the setup screen. Press a key... V0;p$ &;pL#;pt/;p ";p< ;p ; TAX 1 PERCENT > Type the percentage of TAX 1 then press ENTER. > This tax can be applied on all invoices or on selected invoices. > The tax is applied to the total on all items and charges in the sale. > If a tax is applied on any invoice, Retail Plus+ treats all service or handling charges on that invoice as taxable. Press a key... Press a key... V0;p$ &;pL#;p TAX 2 NAME > Type the name of an applicable sales tax and press ENTER. > Taxes are applied to ALL items or NO items on any given invoice. If there are both taxable and non-taxable items in a transaction they need to be sold on sepatare invoices. > See 'Taxes & Charges Optional' on the setup screen. Press a key... V0;p$ &;pL#;pt/;p ";p< ;p TAX 2 PERCENT > Type the percentage of TAX 2 then press ENTER. > This tax can be applied on all invoices or on selected invoices. > The tax is applied to the total on all items and charges in the sale. > If a tax is applied on any invoice, Retail Plus+ treats all service or handling charges on that invoice as taxable. Press a key... V0;p$ &;pL#;pt/;p "; CHARGE 1 NAME > Type the name of CHARGE 1 then press ENTER. > This is a fixed charge such as a handling charge. > The charge can be applied to all invoices or selected invoices. It can can be applied once only per invoice. Press a key... V0;p$ &;pL#;pt/;p ";p< ;p ;p(!;p CHARGE 1 AMOUNT > Type the amount of CHARGE 1 then press ENTER. > This is a fixed charge such as a handling charge. > It can be applied on all invoices or on selected invoices. Press a key... V0;p$ &;pL#;pt/;p ";p< ;p ;p(!;p CHARGE 2 NAME > Type the name of CHARGE 2 then press ENTER. > This is a percentage charge such as a service charge. > It can be applied on all invoices or on selected invoices. Press a key... V0;p$ &;pL#;pt/;p ";p< ;p ;p(!;p CHARGE 2 PERCENT > Type the percentage of CHARGE 2 then press ENTER. > This is applied to the total price of all items on the invoice, but not on any other charges or taxes. > It can be applied on all invoices or on selected invoices. Press a key... V0;p$ &;pL#;pt/;p ";p< ;p TAXES & CHARGES OPTIONAL ? > Press Y or N (yes or no) then press ENTER. > If you press Y, taxes and charges can be turned on or off for any given sale. > If you press N, taxes and charges will be applied to all sales without giving the operator any options to turn them off. Press a key... V0;p$ &;pL#;pt/;p ";p< ;p ; START AT INV. # > Type the invoice number to start with then press ENTER. > An invoice number will be printed on all invoices. It appears as a sale number if you are printing sales slips. Press a key... &;pL#;pt/;p ";p< ;p ;p(!;p (;pX/;pDBF GETFUNCT STATEMENT HEADERS > These are five lines you can use to put anything you wish at the top of your invoices. > If you do not use pre-printed invoices you can use these lines to add your store name and address. > If you are going to print sales slips instead of invoices you may need to restrict each line to 40 characters or less. Test your printing setup to determine the best use. > Leave these lines blank if you do not want anything printed. Press a key... /; STATEMENT FOOTER > Use this line to put any message you want at the bottom of your invoices. > If you are going to print sales slips instead of invoices you may have to restrict this line to 40 characters or less. Test your printing setup to determine the best use. > Leave this field blank if you do not want to print anything. Press a key... ;p(!;p TOP MARGIN > Type the number of lines to leave at the top of the page when printing invoices. > Use this to skip over any company logo etc. that appears at the top of pre-printed paper stock. Press a key... V0;p$ &;pL#;pt/;p ";p< ;p ;p(!;p CENTER HEADER ? > Press Y or N (yes or no) then press ENTER. > Press Y if you want to center the contents of the header and footer on the invoice or sales slip. > Press N if you want to left-justify the contents of the header and footer on the invoice or sales slip. Press a key... &;pL#;pt/;p ";p< ;p ;p(!;p ; USE CLIENT DATABASE ? > Press Y or N (yes or no) then press ENTER. > Press Y if you wish to use the client database when making sales. > Press N if you do not want to use the client database. > The data is stored in 2 files called CLIENT.DBF and CLIENT.DBT. These are dBASE III compatible files and can be imported into many other applications. DMAIL is customized to work with these files as a mailing list manager. Press a key... PRINT EXIT TOTALS > Press Y or N (yes or no) then press ENTER. > Press Y if you want to print the total receipts whenever the operator exits the point-of-sale function. > Press N if you do not want any exit totals printed. Press a key... y... V0;p$ &;pL#;pt/;p ";p< ;p ;p( EJECT PAGE AFTER PRINTING ? > Press Y or N (yes or no) then press ENTER. > Press Y if you want the printer to do a page eject after printing an invoice. Use this if you are using perforated fan-fold paper stock in your printer. > Press N if you do not want a page eject after printing an invoice. Use this if you are using a non-perforated, continuous paper roll in your printer. Press a key... key... V0;p$ ;p LAST NAME > Type the client's last name then press ENTER or the DOWN ARROW key to go to the next field. > Press F10 to exit. If you enter a first and last name and then press F10, the system will scan the client database for the names. If found, it will fill in the rest of the information for you. If not found, press F2 again to fill it out from the keyboard. > Press F3 to select a name from a pick list of clients in the database. This is usefull if you know that the client is already in the database. Press a key... V0;p$ &;pL#;pt/;p ";p< ;p ;p(!;p (;pX/;pDBF GETFUNCTABLE@P TEMPPATH COMPANY > Type the client's company name then press ENTER or the DOWN ARROW key to go to the next field. > Press F10 to Exit. Press a key... Press a key... V0;p$ &;pL#;pt/;p ";p< ;p ;p(!;p (; STREET > Type the client's street address then press ENTER or the DOWN ARROW key to go to the next field. > Press F10 to exit. Press a key... V0;p$ &;pL#;pt/;p ";p< ;p ;p(!;p (;pX/;pDBF GETFUN CITY > Type the client's city name then press ENTER or the DOWN ARROW key to go to the next field. Press F10 to exit. Press a key... V0;p$ &;pL#;pt/;p ";p< ;p ;p(!;p (;pX/;pDBF GETFUNCTABL STATE > Type the abbreviation for the client's state or province name then press ENTER or the DOWN ARROW key to move to the next field. > This field may later be used for sorting the client database so you should try to use consistent abbreviations. > Press F10 to exit. Press a key... V0;p$ &;pL#;pt/;p ";p< ;p ZIP > Type the client's Zip code (Postal Code) then press ENTER or the DOWN ARROW key to move to the next field. > Press F10 to exit. Press a key... V0;p$ &;pL#;pt/;p ";p< ;p ;p(!;p (;pX/;pDBF COUNTRY > Type the client's country name only if applicable. You do not need to fill this in unless the sale is going overseas. > Press F10 to exit. Press a key... V0;p$ &;pL#;pt/;p ";p< ;p ;p(!;p - HOME PHONE NUMBER > Type the client's home phone number then press ENTER or the DOWN ARROW key to go to the next field. > Many people consider home numbers to be private. This information should only be collected if necessary in the business transaction. Press a key... V0;p$ &;pL#;pt/;p ";p< ;p OFFICE PHONE > Type the client's office phone number then press ENTER or the DOWN ARROW key to go to the next field. > Press F10 to exit. Press a key... V0;p$ &;pL#;pt/;p ";p< ;p ;p(!;p (;pX/;pDBF USER DEFINED FIELD (UDF) > Use this field to store any information about the client you may find useful. For example, you could save information that helps target future marketing or direct mail promotions. > This field can be used for searches and sorts when the client database is used with DMAIL 5.1. Press a key... V0;p$ &;pL#;pt/;p ";p< ;p ENTER THE PRODUCT CODE > Type the code of the item then press ENTER. > Press F3 to choose the item from a pick list if you do not know the code. Press a key... V0;p$ &;pL#;pt/;p ";p< ;p ;p(!;p (;pX/;pD RETAIL PRICE > The price shown is the current retail price of the item according to the inventory database. > If you change the price here the sale will be recorded under the new price but the current retail price in the database will not be changed. > If you want to make a permanent change in the current retail price, please exit the P.O.S. function and use the inventory database functions to modify it. Press a key... V0;p$ ; QUANTITY SOLD > Type the quantity sold to the customer then press ENTER. > If you need to change the selling price for this sale, press The UP ARROW key to go to the Retail Price field. > Press ESCAPE to cancel. Press a key... ress a key... V0;p$ &;pL#;pt/;p ";p< ;p ;p(! NON-STOCK ITEM (NSI) > Use this to enter items that are not part of your regular inventory. > ITEM CODE - This field is optional. If you enter a code, the system will look for a matching code in the inventory database. If found, the sale will be recorded under that code. If not found, the only record of the sale will be a copy of the customer's invoice. > ITEM NAME - This field is optional. You can use it to create one-time charges such as special service charges or commissions. > QUANTITY SOLD - Type the number sold then press ENTER. > PRICE EACH - Type the selling price then press ENTER. Press a key... V0ah$ &ahL#aht/ah "ah< ah ah(!ah (ahX/ahDBF GETFUNCTABLE@P4v DP INVOICE COPIES > If you are going to print invoices (not sales slips) type the number of copies to print of each invoice. > This number must be between 1 and 9. Press a key... ext menu. Press a key... V0ah$ &ahL#aht/ah "ah< ah ah(!ah 2 TAXES AND CHARGES ADD-ON OPTIONS > At the top of the window you will see the taxes and charges that have been set up in the 'P.O.S. Setup' screen. > To select the ones that you want to apply to your sales, type the number (1,2,3) of the add-on charges you want to use. Type 0 to skip all taxes and charges. > If you enter a 1 here, taxes will be applied as set up. If you do not enter a 1 here then all tax setups will be ignored. Use this to enter your tax-exempt sales. The taxes that apply to any item can be identified using the Taxable T1 and T2 fields. > Press ENTER to accept or ESCAPE to abandon your changes. > Your selections will remain in effect until you change them again. Press a key... X0oV& 'oVN#oVv/oV "oV> oV oV*!oV 4 WHOLESALE COST > If necessary, type the new wholesale cost of this item then press ENTER. > The change will be saved in your inventory records. Press a key... V0"R$ &"RL#"Rt/"R ""R< "R "R(!"R ("RX/"RD ADJUSTED COST > If necessary, type the new adjusted cost of this item then press ENTER. > This adjusted cost might be used to show the real cost of your inventory by adding shipping or other costs. See your documentation for a further explanation of adjusted cost. Press a key... V0"R$ &"RL#"Rt/"R ""R< "R " ADJUSTED COST > This field can be used to contain the cost of an item when you add such things as shipping charges. > Shipping charges can be automatically added to the cost of inventory when receiving a shipment. See the 'Enter As Shipment' option under the Orders menu. Press a key... V0*p$ &*pL#*pt/*p "*p< *p NON-STOCK ITEM > In this window you can enter the sale of an item that is not part of your regular inventory. If the item has a known stock number, type it here then press ENTER. If it does not have a stock number you can just press ENTER and skip to the description. > Press ESCAPE to cancel. Press a key... stock number you can just press ENTER. > IMPORTANT - If this is a return or a coupon resulting in a credit to the customer then enter the price as a nega NON-STOCK ITEM > Use this screen to enter an item that is not in your inventory records. > Type the name of the item or a description of the transaction. > No inventory and sales data will be stored for this item but it will be printed on the invoice or sales slip. This screen is included as a convenience but it is not a good idea to sell items that are not in your inventory system. Press a key... *p(!*p TAXABLE > Press Y if you want sales tax applied to this item. > Press ENTER to accept the default value (N) if no tax is to be applied. > If this is a return, press Y only if the customer is to be credited with tax paid on the item. The tax will be calculated according to the tax setup you have currently in effect. The credit appears on the screen as a negative number including the tax. Press a key... QUANTITY > Type the quantity then press ENTER, or just press ENTER to accept the default quantity (1). Press a key... Press a key... key... V0*p$ &*pL#*pt/*p "*p< *p *p(!*p (*pX/*pDBF GETFUNCTAB PRICE EACH > Type the price or value for one of this item then press ENTER. > If there is no charge for this item a price of 0.00 will be accepted. Press a key... RTANT - If this is a return or a coupon resulting in a credit to the customer then enter a minus sign with the price. For a returned item that cost 29.50 you would enter -29.50. For a coupon worth 79 cents you would enter -.79 Press a key... (;pX TAXABLE > This field shows whether or not this item is normally taxable as indicated in your inventory records (Y for Yes, N for No). > If you wish to change the setting (for this sale only) press Y to charge tax or N for no tax. Press a key... PRINT A RECORD OF THIS SHIPMENT > If you want to print a hard copy record of the stock being added to your inventory, press Y then press ENTER. > If you want to skip this option, press N then press ENTER. > Press ESCAPE to cancel. Press a key... V0*p$ &*pL#*pt/*p "*p< *p *p(! MARK THESE ITEMS FOR LABEL PRINTING > If you want the received items to be Marked, press Y then press ENTER. > If you want to skip this option, press N then press ENTER. > Press ESCAPE To cancel. Press a key... V0*p$ &*pL#*pt/*p "*p< *p *p(!*p 2 * ADD SHIPPING COSTS TO THESE ITEMS > If you want to distribute the cost of shipping to these items, press Y then press ENTER. The cost will be distributed to the total inventory for the items received and will be reflected in your records in the ADJUSTED COST field. > If you want to skip this option, press N then press ENTER. Press a key... V0*p$ &*pL#*pt/*p "*p< *p /*p TOTAL COSTS TO BE ADDED TO THESE ITEMS > You need to enter a number here only if you answered Y to the previous option. > Type the amount you want to distribute to the inventory of the items received, then press ENTER. This ammount will usually be the shipping charge for this shipment. However, you can use this to add any charges or overhead you wish. > This amount will be averaged out to the entire onhand inventory for the items received and the result will be reflected in the ADUSTED COST field of your inventory records. Press a key... GETFUNCTABLEBP TEMPPATH LOCATION TO RESTORE > Type the three-letter code that identifies this location then press ENTER. > Press ESCAPE To Cancel. Press a key... X0Lp& 'LpN#Lpv/Lp "Lp> Lp Lp*!Lp .Lp .Lp (LpZ/LpDBF GETFUNCTABLEFP TAXABLE > Press Y if this item is normally subject to sales tax or N if it is Press a key... X0Lp& 'LpN#Lpv/Lp "Lp> Lp Lp*!Lp .Lp .Lp (LpZ/LpDBF GETFUNCTABLEFP TEMPPATH SUPPLIER'S CODE > Use this field to hold the suppliers stock code for this item. You can also use it to contain some other stock keeping unit (SKU). > If used for the supplier's stock number you can print this on your purchase orders instead of your own stock code. Press a key... X0Lp& 'LpN#Lpv/Lp "Lp> Lp POS PRINTER PORT > Type one of the options shown and press ENTER. > This port should connect to the printer usually used at the point-of-sale. > Do not enter a port option that is not actually available on your computer i.e. do not enter LPT3 if there is no route to that printer. > The default port is LPT1 which is usually the first parallel port. Press a key... JN# PRINTER SETUP COMMAND FOR SALES SLIPS > This is for the printer commands you want sent to the POS printer before printing each sales slip. > Type the decimal equivalent of each character in the command, separating each with a comma. For example, if your printer requires ESCAPE SI for compressed print then enter 27,15 because the decimal equivalent for ESCAPE is 27 and for SI it is 15. > You can find the decimal equivalent of any character on an ASCII code table. You can usually find an ASCII table in your printer manual. > You can string together as many commands as you wish, up to 70 characters long. Press a key... X0oV& 'oVN#oVv/oV "oV> oV oV*!oV .oV .oV (oVZ/oVDBF GETFUNCTABLEnP'e rP PRINTER SETUP COMMAND FOR INVOICES > This is for the printer commands you want sent to the POS printer before each invoice. > Type the decimal equivalent of each character in the command , separating each with a comma. For example, if the command for normal print on your printer is ESCAPE M then you would enter 27,77 because the decimal equicalent of ESCAPE is 27 and for M it is 77. > You can find the decimal equivalent of any character on an ASCII code table. There is usually an ACII table in the printer manual. > You can string as many commands together as you wish, up to 70 characters. Press a key... X0oV& 'oVN#oVv/oV "oV> oV oV*!oV .oV .oV (oVZ/oVDBF GETFUNCTABLEnP'e TE TAPE CUTTER TRIGGER > This is for the command that activates the tape cutter knife on the POS printer. It is sent to the POS printer after printing each sales slip. > Type the decimal equivalent of each character in the command, sparating each with a comma. > You do not have to use it only to send the cutter command. You can include any commands you want sent after each printing. Please note that this command is sent when printing sales slips only, not when printing invoices. Press a key... GETFUNCTABLEnP TEMPPATH CASH DRAWER TRIGGER REPEAT COUNT > In some cash drawers the trigger signal consists of a repeated character or character sequence. This field lets you tell Retail Plus+ how many times to repeat the cash drawer trigger. > For example, if your cash drawer requires 40 NUL characters, you would enter 40 in this field and 0 in the Cash Drawer Trigger field. > You can disable the cash drawer trigger by entering 0 here. Press a key... Jv CASH DRAWER PORT > Enter one of the options shown then press ENTER. > This should be the port to which the cash drawer is connected. Do not enter anything if no cash drawer is connected. > If the cash drawer is connected to a port on the POS printer then enter the same port as the POS printer. Press a key... CASH DRAWER TRIGGER COMMAND > This is the sequence of characters your cash drawer requires to open under computer control. > Enter the decimal equivalent of the ASCII character or characters, separated by a comma. For example, if you need three ASCII NUL characters you would enter 0,0,0. > If your cash drawer requires a longer sequence of repeated characters you can enter one here and then enter a repeat count in the next field. Press a key... AUTOMATIC DRAWER TRIGGER > Press Y if you want the computer to send the cash drawer trigger every time you print an invoice or sales slip. > Press N if you do not have a cash drawer connected or do not want it to open automatically. You will still be able to press C on the keyboard to trigger the cash drawer. Press a key... PRINT SIGNATURE LINES > Some charge card issuers will accept a copy of the sales slip signed by the customer as a record of a charge. If you use this option then you will be prompted for the card number and expiry date for each charge card sale. This will be shown on the sales slip or invoice along with a signature line for the customer. You should be using NCR sales slip paper or invoice stock so you can keep the original and give the customer the copy. > Press Y to use this option or N to turn it off. Press a key... X0oV& 'oVN#oVv/oV "oV> oV oV*!oV .oV .oV (oVZ/oVDBF GETFUNCTABLEnP'e TEMPPATH TAXABLE (T1 AND T2) > Press Y if Tax 1 applies to this item or N if it is exempt from Tax 1. > Both T1 and T2 are for use with the Point-Of-Sale system in Retail Plus+. If you set T1 to Y (yes), then the sales tax set up as Tax 1 in the POS system will be applied. If you set T2 to Y (yes) then Tax 2 will be applied. > The POS system will allow you to override these settings for any given sale in case you have a situation where you do not want to apply the > If you do not plan to use the POS system or if there are no sales taxes in your area then you can ignore these fields. Press a key... X0oV& 'oVN#oVv/oV "oV> oV oV*!oV .oV .oV (oVZ/oVDBF GETFUNCTABLEnP TEMPPATH TAXABLE (T2) > Press Y if Tax 2 applies to this item or press N if it is exempt from Tax 2. > Tax 1 and Tax 2 are sales taxes you can set up in the Point-Of-Sale setup screen. > If you are not using the POS system or there are no sales taxes in your area then you can ignore these fields. Press a key... X0oV& 'oVN#oVv/oV "oV> oV TAXABLE - T1 > If you have identified this item in your inventory records as being subject to Tax 1 then this field will display Y (for yes), and the tax will be applied. > You can change it to N (for no) if you want to skip this tax for this sale only. > Taxes must be set up in the POS Setup screen before you can apply them to your sales. Press a key... X0oV& 'oVN#oVv/oV TAXABLE - T2 > If you have identified this item in your inventory records as being subject to Tax 2 then this field will display Y (for yes), and the tax will be applied. > You can change this to N (for no) if you want to skip this tax for this sale only. > Taxes must be set up in the POS Setup screen before you can apply them to your sales. Press a key... X0oV& 'oVN#oVv/oV PRINTER COMMAND FOR CONDENSED PRINT > This is the printer command to produce condensed print (15 or 17 cpi) on the default printer (LPT1). > This command will be sent to the printer each time you print a report that requires more than the standard 80 character page width. > Type the decimal equivalent of each character in the command, separating each with a comma. For example, if your printer requires ESCAPE SI for compressed print then then enter 27,15 beacause the decimal equivalent for ESCAPE is 27 and for SI it is 15. > You can find the decimal equivalent for any character on an ASCII code table. Most printer manuals include this table. > You can string together as many commands as you wish, up to 70 characters long. Press a key... X0oV& 'oVN#oVv/oV "oV> oV o PRINTER COMMAND FOR NORMAL PRINT > This is for the command your printer needs to clear the condensed print mode and return to normal print (10 cpi). > Type the decimal equivalent of each character in the command, separating each with a comma. For example, if your printer requires ESCAPE M for normal print then you would enter 27,77 because the decimal equivalent for ESCAPE is 27 and for M it is 77. > You can string together as many commands as you wish, up to 70 characters long. Press a key... GETFUNCTABLEnP TEMPPATH STARTING WEEK FOR WEEKLY SALES REPORT > Use the UP/DOWN ARROW keys to highlight the first week to be included in this report and then press ENTER. > Next you will be asked to identify the last week to include. Sales figures for the given range of weeks will then be reported. > Press ESCAPE to cancel. Press a key... MARK ITEMS BY DEPARTMENT > Type the department for which you want the items marked and then press ENTER. > You do not have to type the entire department. You can enter a few characters, and items will be marked if these appear in the Department field. > Use this to select the items in a given Department for inclusion in a report or the catalogue output. Press a key... J> MARK ITEMS BY SUPPLIER > Type the supplier for which you want the items marked then press ENTER. > You do not need to type the entire name. Enter a word or a few characters and items will be marked where these appear in the Supplier field. > Press ESCAPE to cancel. Press a key... MARK ITEMS BY STOCK CODE > Type the first part of the number and all items that begin with these will be marked. > For example, if you want to mark all items that have a stock code that begins with 100 then type 100 and press ENTER. > Press ESCAPE to cancel Press a key... MARK ITEMS BY STOCK CODE RANGE > Enter two stock codes and the range of items that fall between them will be marked. > Use this to mark items for such things as reports, label printing or for copying to another location. > Press ESCAPE To Cancel. Press a key... MARK ITEMS BY KEY WORD > Type the words or characters you want to target then press ENTER. > All items will be marked where the target is found anywhere in the Text field. > Use this to mark items that satisfy some condition using the information you store in the Text field. Press a key... T SEARCH TARGET > Type the words or characters you want to locate in this file then press ENTER. It does not matter whether you use upper or lower case letters for your search. > If the search target is found, the line on which it appears will be the top line of text. > Once a search target is found, you can find the next occurrence by pressing N (next). > Press ESCAPE to Cancel. Press a key... CUTTER POS_RESET ORDER FILE NAME > Press ENTER to accept the default order file name. See the manual for an explanation of how these are determined. > You can change the order file name to any name you chose such as a PO number. > Note that you can not change the file type (the three characters after the period) because these are used by the system to determine which order files belong to each location. > Press ESCAPE to cancel. Press a key... *?*?+ TAXABLE T1 & T2 > In each of these fields enter a Y or an N depending on whether you want the relevant taxes applied to this non-stock item. In order for the taxes to be applied you must have these taxes set up and in use. Press a key... CASH CREDIT, GIFT CERTIFICATE OR COUPON > Use this window to credit the customer with some type of cash equivalent such as a gift certificate or a coupon. If the credit has a stock number enter it in the first field. If not, just press ENTER and proceed to the description. Press a key... DESCRIPTION > Type the description of this credit i.e. coupon, gift certificate, etc. > This field is not optional. You must enter a description of the credit or it will not be applied. Press a key... QUANTITY > Type the number of credits then press ENTER. > Usually this will just be 1, but if a customer presents 3 one-dollar coupons you may wish to enter 3 in this field and 1 in the Amount field. Press a key... AMOUNT > Type the value of the credit and press ENTER. If you are doing several coupons of equal value you may wish to enter the number of coupons in the Quantity field and the value of each one in the Amount field. Press a key... ITEM CODE > Type the stock code of the item you want to find then press ENTER. > Press F3 to select the item fom an alphabetical list. > Press ESCAPE to cancel. Press a key... ress F3 to select the item fom an alphabetical list. Press a key... TAX T1 & T2 > Press Y or N for each tax depending on whether you want the tax calculated on this item. - Press a key... GETFUNCTABLEnP TEMPPA PRICE > Type the selling price for this item, or just press ENTER to accept the price shown. Press a key... GETFUNCTABLEnP TEMPPATH ( QUANTITY > Type the quantity or just press ENTER to accept the default number (1). Press a key... GETFUNCTABLEnP TEMPPATH DISCOUNT RATE > Type the percentage discount rate to apply to this sale then press ENTER. > The discount will be calculated for all chargeable items on the sale. > Press ESCAPE to cancel. Press a key... T MARKED > Type Y or N to Mark Or Un-Mark this item. > Marks are used to identify items you want included in various operations such as printing lablels or reports and copying items from one location to another. > See the Set Marks command under the Sales menu for more information about Marking items. Press a key... &ceF#cen/ce "ce6 ce ce"!ce (ceR/ceDBF GETFUNCTABLEnPVt TEMPPATH DISCOUNT > Type the percentage discount to be applied to this item then press ENTER. > The total column on the POS screen will show the discounted price and a D will appear after the item price to show that it will be discounted. > A discount can be removed from an item only by deleting the item from the sale and re-entering it without the discount. Press a key... Z START DATE / END DATE > You can print your POS exit totals for a range of dates. This window prompts you for the first and last day in the range you want. > Type the first date in the format YY.MM.DD and press ENTER. Then type the last date in the same manner and press ENTER again. > Press ESCAPE to cancel. Press a key... &jFD#jFl/jF "jF4 jF MARK ITEMS BY NAME > Type as many characters as you wish then press ENTER. > Items will be targeted if the characters you enter are found ANYWHERE in the item name. Press a key... &jFD#jFl/jF "jF4 jF jF !jF POS PRINTER PORT > Type one of the options shown and press ENTER. > This port should connect to the printer usually used at the point-of-sale. The default is LPT1. > Do not enter a port option that is not actually available on your computer i.e. do not enter LPT3 if there is no route to that printer. > If your POS printer is connected to a serial port you will have to edit your AUTOEXEC.BAT file to make the connection i.e.: MODE COM2:96,N,8,1,P MODE LPT2:=COM2 Press a key... GETFUNCTABLEpP TEMPPATH Pn&vPn PAYMENT ON AN INVOICE > When a payment is recieved it must be associated with an existing invoice that has a balance due. > Type the number of the invoice to which you want to apply this payment, then press ENTER. > You can then type the amount of the payment and press ENTER again. You will be asked to confirm the information before the adjustment is made. Press a key... & MONTLY PENALTY RATE > Type the monthly interest charge that you apply to overdue accounts, then press ENTER. > A typical rate is 1.5% of the outstanding balance per month. > The current overdue charge for any given invoice is printed on the invoice and recorded in the Penalty column of this browse window. Press a key... CUSTOMER NUMBER > The first 5 characters in this field are always used to store the customer number, which is automatically inserted when the client information is saved. > If you want to assign a standard discount to a client you can enter this starting with "/D". For example, if a given client usually gets a discount of eight percent you would enter "/D08.00", or for ten and a quarter percent you would enter "/D10.75". This discount will automatically be used when the client's order is processed, but you can over-ride it at the time of the sale by pressing F6 and setting the discount to zero or ant other number you wish. > The rest of the field can store any other information about the client you may find useful. For example, you could save information that helps target future marketing or direct mail promotions. This field shows up in DMAIL as the UDF (User Defined Field) and can be used for searches and sorts when CLIENT.DBF is loaded as a mailing list. Press a key... GETFUNCTABLEpP TEMPPATH SALESLOGTXT SALE CUSTOMER NUMBER > The first 5 characters in this field are always used to store the customer number, which is automatically inserted when the client information is saved. > If you want to assign a standard discount to a client you can enter this starting with "/D". For example, if a given client usually gets a discount of eight percent you would enter "/D08.00", or for ten and a quarter percent you would enter "/D10.75". This discount will automatically be used when the client's order is processed, but you can over-ride it at the time of the sale by pressing F6 and setting the discount to zero or ant other number you wish. Press a key... CUSTOMER NUMBER > The first 5 characters in this field are always used to store the customer number, which is automatically inserted when the client information is saved. > If you want to assign a standard discount to a client you can enter this starting with "/D". For example, if a given client usually gets a discount of eight percent you would enter "/D08.00", or for ten and a quarter percent you would enter "/D10.25". This discount will automatically be used when the client's order is processed, but you can over-ride it at the time of the sale by pressing F6 and setting the discount to zero or ant other number you wish. Press a key... CUSTOMER NUMBER > The first 5 characters in this field are always used to store the customer number, which is automatically inserted when the client information is saved. > If you want to assign a standard discount to a client you can enter this starting with "/D". For example, if a given client usually gets a discount of eight percent you would enter "/D08.00", or for ten and a quarter percent you would enter "/D10.25". This discount will auto- matically be used when the client's order is processed, but you can over-ride it at the time of the sale by pressing F6 and setting the discount to zero or ant other number you wish. When the discount infor-mation is saved and the client number inserted the field will look something like this: 10001/D08.50 Press a key... CUSTOMER NUMBER > The first 5 characters in this field are always used to store the customer number, which is automatically inserted when the client information is saved. > If you want to assign a standard discount to a client you can enter this starting with "/D". For example, if a given client usually gets a discount of eight percent you would enter "/D08.00", or for ten and a quarter percent you would enter "/D10.25". This discount will auto- matically be used when the client's order is processed, but you can over-ride it at the time of the sale by pressing F6 and setting the discount to zero or ant other number you wish. When the discount information is saved and the client number inserted the field will look something like this: 10001/D08.50 Press a key... CUSTOMER NUMBER > The first 5 characters in this field are always used to store the customer number, which is automatically inserted when the client information is saved. > If you want to assign a standard discount to a client you can enter this starting with "/D". For example, if a given client usually gets a discount of eight percent you would enter "/D08.00", or for ten and a quarter percent you would enter "/D10.25". This discount will auto- matically be used when the client's order is processed, but you can over-ride it at the time of the sale by pressing F6 and setting the discount to zero or any other number you wish. When the discount information is saved and the client number inserted the field will look something like this: 10001/D08.50 Press a key... CUSTOMER NUMBER > The first 5 characters in this field are always used to store the customer number, which is automatically inserted when the client information is saved. > If you want to assign a standard discount to a client you can enter this starting with "/D". For example, if a given client usually gets a discount of eight percent you would enter "/D08.00", or for ten and a quarter percent you would enter "/D10.25". This discount will auto- matically be used when the client's order is processed, but you can over-ride it at the time of the sale by pressing F6 and setting the discount to zero or any other number you wish. When the discount information is saved and the client number inserted the field will look something like this: 10001/D08.50 Press a key... TAXES AND CHARGES OPTIONS > At the top of the window you will see the taxes and charges that have been set up in the 'Setup POS' screen. > To select the ones that you want to apply to your sales, type the number (1,2,3) of the add-on charges you want to use. Type 0 to skip all taxes and charges. > If you enter a 1 here, taxes will be applied as set up. If you do not enter a 1 here then all tax setups will be ignored. Use this to make your tax-exempt sales. The taxes that apply to any item can be identified using the Taxable T1 and T2 fields associated with every item. > IMPORTANT: If there is a client displayed on the POS screen then your selections will be applied to this sale only, otherwise your selections will become the default settings. Press a key... POINT FACTOR > Type the number of bonus points the customers will recieve for every dollar they spend. If you enter 1 they will get one point per dollar. If you enter 0.1 they must spend ten dollars to get one point. > No fractional points are given i.e. a customer cannot have ten and a half points. If the point factor is 1 (one dollar per point) and the customer spends $1.50 they still get only one point. > Points are still awarded on sales that contain discounted items but not on sales where there is already a discount on the subtotal. Press a key... GETFUNCTABLEpP TEMPPATH POINT FACTOR > Type the number of bonus points the customers will recieve for every dollar they spend. If you enter 1 they will get one point per dollar. If you enter 0.1 they must spend ten dollars to get one point. > No fractional points are given i.e. a customer cannot have ten and a half points. If the point factor is 1 (one dollar per point) and the customer spends $1.50 they still get only one point. > Points are still awarded on sales that contain discounted items but not on sales where there is already a discount on the subtotal. Press a key... GETFUNCTABLEpP TEMPPATH POINT FACTOR > Type the number of bonus points the customers will recieve for every dollar they spend. If you enter 1 they will get one point per dollar. If you enter 0.1 they must spend ten dollars to get one point. > No fractional points are given i.e. a customer cannot have ten and a half points. If the point factor is 1 (one dollar per point) and the customer spends $1.50 they still get only one point. > Points are still awarded on sales that contain discounted items but not on sales where there is already a discount on the subtotal. Press a key... GETFUNCTABLEpP TEMPPATH POINT FACTOR > Type the number of bonus points the customers will recieve for every dollar they spend. If you enter 1 they will get one point per dollar. If you enter 0.10 they must spend ten dollars to get one point. > Points are awarded on sales that contain discounted items but not on sales where there is already a discount on the subtotal. Press a key... spends $1.50 they still get only one point. > Points are still awarded on sales that contain discounted items but not on sales where there is already a discount on the subtotal. Press a key... GETFUNCTABLEpP TEMPPATH DISCOUNT THRESHOLD > Type the number of points a customer needs to qualify for a discount on their next purchase. > The points a customer has accumulated will be displayed on the screen at the end of the line containing the Customer number. When that number reaches the discount threshold you will be notified the next time they make a purchase and they can decide to whether to use the discount now or let the points keep adding > If a bonus points discount is taken on a given sale, the customer's point total is decreased by the same number as the discount threshold. For example, if the threshold is 500 and the customer has 600 points, they will have 100 points left after they take their discount. Press a key... DISCOUNT RATE > Type the percentage discount customers will receive when they have enough points to qualify for a bonus points discount. > In order for a customer to receive a bonus points discount on any given sale two conditions must be satisfied: 1 - the customer must have earned enough bonus points. 2 - there cannot already be a discount applied to the subtotal of the sale. Press a key... PRINT TOTAL POINTS > Press Y if you want the customers' bonus points to appear on their sales slips and invoices. Press N if you don't. Press a key... GETFUNCTABL CUSTOMER NUMBER > The first 5 characters in this field are always used to store the customer number, which is automatically inserted when the client information is saved. > If you want to assign a standard discount to a client you can enter this starting with "/D". For example, if a given client usually gets a discount of eight percent you would enter "/D08.00", or for ten and a quarter percent you would enter "/D10.25". This discount will auto- matically be used when the client's order is processed, but you can over-ride it at the time of the sale by pressing F6 and setting the discount to zero or any other number you wish. When the discount information is saved and the client number inserted the field will look something like this: 10001/D08.50 > The last 5 characters are reserved to display the customer's bonus points if this feature is in use. Press a key... INVOICE DATES > When batch printing invoices you must identify the range of invoice dates that you wish to print. For example, if you send out invoices monthly then you may wish to enter the first day of the month and then the last day. > Type the first date in the range, press ENTER, then type the last date in the range and press ENTER again. > These dates are in the international format (YY:MM:DD) and both default to today's date. Press a key... CUSTOMER NUMBER > The first 5 characters in this field are always used to store the customer number, which is automatically inserted when the client information is saved. The last five characters are reserved to display the client's bonus points if this feature is in use. See the manual for info on how you can also use this field to set up a client's tax exempt status and standard add-on charges. > If you want to assign a consistent discount to a client you can set it up here. For example, if a client usually gets a discount of eight percent you would enter "/D08.00", or for ten and a quarter percent you would enter "/D10.25". This discount will automatically be used when the client's order is processed, but you can over-ride it at the time of the sale by pressing F6 and setting the discount to zero or anything you wish. When the discount rate is entered and the client number is inserted the field will look like 10001 /D08.50 Press a key... GETFUNCTABLEpP TEMPPATH TARGET DATE FOR DELETION > You can delete old invoices and price quotes that fall on or before a given date. The default date is 90 days before today's date. > Invoices that fall on or before the given date will be deleted only if they have a zero balance. > Press ESCAPE to cancel or any other key to continue. Press a key... PRINTER OUTPUT FILENAME > Retail Plus+ allows you to re-direct all printer output to a text file. This is useful if you wish to use any of the reports with your word processor and it also allows you to run Retail Plus+ when there is no printer connected. > Type the name of the file where all printer output is to be sent, then press ENTER (up to 8 letters for the filename). The file extension (.TXT) is automatically supplied. > The default filename is REPORTS. If this is satisfactory just press ENTER to accept it. If the filename chosen already exists on the computer you will be asked if you want to overwrite it. > Please note that the file remains open and catches all output until you close it. If you run a number of reports it is possible to create a very large text file that takes up a lot of disk space. To close the file return to the UTILITIES menu and select PRINTER. > Press ESCAPE to quit without re-directing print to a text file. NUMBER OF INVOICE COPIES > Type the number of invoice copies to print then press ENTER. > This will remain in effect until you change it or exit the system. > When you re-start the system next it will revert back to the quantity that you originally set up in the POS Setup screen. To make the change permanent you will have to chage the POS setup. Press a key... AUTO SAVE AFTER PRINTING > Use this field to turn auto save on and off. Press Y to turn it on and N to turn it off. > When auto save is on, the sales & inventory database is updated automatically every time a sales slip or an invoice is printed. When auto save is off, you will have to press F9 to save each sale. > The advantage of turning auto save on is that there are fewer keystrokes required to make a sale. The advantage of turning autosave off is that it is easy to change the items on a sale if the customer changes his mind or the salesperson makes a mistake. > Please note that, with auto save turned off, it is possible to print a sales slip then void the sale without saving it. The itemized sales log will still show the voided sale. Press a key... AUTO SAVE AFTER PRINTING > Use this field to turn auto save on and off. Press Y to turn it on and N to turn it off. > When auto save is on, the sales & inventory database is updated automatically every time a sales slip or an invoice is printed. When auto save is off, you will have to press F9 to save each sale. > The advantage of turning auto save on is that there are fewer keystrokes required to make a sale. The advantage of turning auto save off is that it is easy to change the items on a sale if the customer changes his mind or the salesperson makes a mistake. > Please note that, with auto save turned off, it is possible to print a sales slip then void the sale without saving it. The itemized sales log will still show the voided sale. Press a key... PERCENT CHANGE IN COST OR PRICE > Type the percent by which to change the cost or price then press ENTER. > To decrease these numbers just enter a negative value. For example, to decrease the price of the selected items by ten percent you would type -10.00 . > Please note that changes in cost affect only the wholesale cost. The adjusted cost is not revised until the next time stock is received at the new cost. Press a key... R* UNMARK PREVIOUSLY MARKED ITEMS > If you answer N (no) to this question then any items that were marked in a previous transaction will be left alone and Marking will be additive. > If you answer Y (yes) then all existing Marks will be cleared and the only Marked items will be the ones on this shipment. Press a key... EXPORT SALES LOG > Type the destination and name of the export file, then press ENTER. The default file name supplied shows the location and the date of export. > Once the export file is created the Itemized Sales Log is deleted. Please note that the export file contains the same information and in the same format, so lyou can still read it. > The export file can be sent via modem or diskette to the PC that contains your master inventory. Use the import command to update that inventory from all your points of sale. Press a key... GETFUNCTABLEnP TEMPPATH EXPORT SALES DATA > Type the destination and name of the export file, then press ENTER. The default file name supplied shows the location and the date of export. > Once the export file is created the Itemized Sales Log is deleted. Please note that the export file contains the same information and in the same format, so you can still read it. > The export file can be sent via modem or diskette to the PC that contains your master inventory. Use the import command to update that inventory from all your points of sale. Press a key... GETFUNCTABLEnP TEMPPATH EXPORT SALES DATA > Type the destination and name of the export file, then press ENTER. The default file name supplied shows the location and the date of export. > Once the export file is created the Itemized Sales Log is deleted. Please note that the export file contains the same information and in the same format, so you can still read it. > The export file can be sent via modem or diskette to the PC that contains your master inventory. Use the Import command to update that inventory from all your points of sale. Press a key... GETFUNCTABLEnP TEMPPATH READ STOCK UPDATES > Type the drive and directory where a stock update file can be found. > Records in that file will be used to add new items to the current location. If an item already exists then the following information will be updated: cost, price, supplier's name, supplier's stock code, retail price, and, if you wish, the onhand quantity as well. > Use this command to bring in stock changes from another PC, i.e. from the office computer to the store computer. Press a key... GETFUNCTABLEnP TEMPPATH READ STOCK UPDATES > Type the drive and directory where a stock update file can be found. > Records in that file will be used to add new items to the current location. If an item already exists then the following information will be updated: cost, price, supplier's name, supplier's stock code, retail price, and, if you wish, the onhand quantity as well. > Use this command to bring in stock changes from another PC, i.e. from the office computer to the store computer. Press a key... GETFUNCTABLEnP TEMPPATH READ STOCK UPDATES > Type the drive and directory where a stock update file can be found. > Records in that file will be used to add new items to the current location. If an item already exists then the following information will be updated: cost, price, supplier's name, supplier's stock code, retail price, and, if you wish, the onhand quantity as well. > Use this command to bring in stock changes from another PC, i.e. from the office computer to the store computer. Press a key... GETFUNCTABLEnP TEMPPATH WRITE STOCK UPDATES > Type the destination and name of the stock update file. The default name shows the location and date from which the update file was created. > Use this command to send stock updates to another computer. It can be used to add new items or, if the item exists, to update the cost, price, supplier, and, if needed, the onhand quantity. Please note that only Marked items will be written to the file. > To update another computer simply create the update file on a floppy disk, take it to the other computer, then use the Read Stock Updates command to raed in the changes. Press a key... GETFUNCTABLEnP TEMPPATH WRITE STOCK UPDATES > Type the destination and name of the stock update file. The default name shows the location and date from which the update file was created. > Use this command to send stock updates to another computer. It can be used to add new items or, if the items exist, to update the cost, price, supplier, and, if needed, the onhand quantity. Please note that only Marked items will be written to the file. > To update another computer simply create the update file on a floppy disk, take it to the other computer, then use the Read Stock Updates command to read in the changes. Press a key... GETFUNCTABLEnP TEMPPATH WRITE STOCK UPDATES > Type the destination and name of the stock update file. The default name shows the location and date from which the update file was created. > Use this command to send stock updates to another computer. It will add new items or, if an item exists, it will update the cost, price, supplier, and, if you wish, the onhand quantity. Please note that only Marked items will be written to the file. > To update another computer simply create the update file on a floppy disk, take it to the other computer, then use the Read Stock Updates command to read in the changes. Press a key... R0)L &)LH#)Lp/)L ")L8 )L )L$!)L ()LT/)LDBF GETFUNCTABLEnP TEMPPATH BACKUP LOCATION > Type the destination directory for the backup and press ENTER. The default directory is recommended. If the directory does not exist it will be created. > If you choose to back up inventory files (i.e. Current Location on the menu) you will still need to back up any other locations you have set up. > The best way to use this feature is to create backup files in the default directory and use a tape system to back up the entire hard drive. Then, if you have a problem with the inventory, client or invoice data, you can easily roll it back to the previously saved version. Press a key... R0)L &)LH#)Lp/)L ")L8 )L )L$!)L ()LT/)LDBF GETFUNCTABLEnP \ BACKUP LOCATION > Type the destination directory for the backup and press ENTER. The default directory is recommended. If the directory does not exist it will be created. > If you choose to back up inventory files (i.e. Current Location on the menu) you will still need to back up any other locations you have set up. > The best way to use this feature is to create backup files in the default directory and use a tape system to back up the entire hard drive. Then, if you have a problem with the inventory, client or invoice data, you can easily roll it back to the previously saved version (see the Rollback command). Press a key... R0)L &)LH#)Lp/)L ")L8 )L )L$!)L ()LT/)LDBF GETFU WRITE STOCK UPDATES > Type the drive\directory\filename of the new stock update file. The default name is composed of the location and date from which the file was created. > Use this command to send stock updates to another computer, i.e. to add new items or update the cost, price, supplier, and, if you wish, the onhand quantity. Please note that only Marked items in the current location will be included. > To update another computer simply type A: as the destination for the update file and take the floppy to the other computer. Then use the 'Read Stock Updates' command to make the changes. Press a key... R0)L &)LH#)Lp/)L ")L8 )L )L$!)L ()LT/)LDBF GETFUNCTABLEnP LOCATION FOR UPDATE FILE > Type the drive\directory\filename of the new stock update file. The default name is composed of the location and date on which the file was created. > Use this command to send stock updates to another computer, i.e. to add new items or update the cost, price, supplier, and, if you wish, the onhand quantity. Please note that only Marked items in the current location will be included. > To update another computer simply type A: as the destination for the update file and take the floppy to the other computer. Then use the 'Read Stock Updates' command to make the changes. Press a key... R0)L &)LH#)Lp/)L ")L8 )L )L$!)L ()LT/)LDBF GETFUNCTABLEnP /O EXPORT SALES DATA > Type the drive\directory\filename of the export file, then press ENTER. The default file name is composed of the location and the date of export. > Once the export file is created the Itemized Sales Log is deleted. Please note that the export file contains the same information in the same format, so you can still read it. > The export file can be sent via modem or diskette to the PC that contains your master inventory. Use the 'Import' command to update the master inventory from all your points of sale. Press a key... R0)L &)LH#)Lp/)L ")L8 )L )L$!)L ()LT/)LDBF GETFUNCTABLEnP TEMPPATH LOCATION OF DELIMITED DATA FILE > Type the drive and directory where the data file can be found and press ENTER. Only files of the type '.DTA' will be shown. > The import file must be an plain ASCII comma-delimited data file. Many application can produce these as export files. > See the manual for more information about the imported data. There are field length and field order restrictions. Press a key... R0)L BACK ORDER > This is the number of items which were back ordered for your customers while conducting sales through the POS screen. It is supplied by the system and you do not normally need to change it here. > Please note that it shows only items for which a purchase order has not yet been created. As soon as you create and post a purchase order for back ordered items this number is reset to zero. > See the POS menu, the Orders menu and the documentation for more information on how customer back orders can be handled. Press a key... R0)L &)LH#)Lp/)L ")L8 )L )L$!)L ()LT/)LDBF GETFUNCTABLEnP TEMPPATH CUSTOMER ORDER > This is the number of items which were back ordered for your customers while conducting sales through the POS screen. It is supplied by the system and you do not normally need to change it here. > Please note that it shows only items for which a purchase order has not yet been created. As soon as you create and post a purchase order for back ordered items this number is reset to zero. > See the POS menu, the Orders menu and the documentation for more information on how customer back orders can be handled. Press a key... R0)L &)LH#)Lp/)L ")L8 )L )L$!)L ()LT/)LDBF GETFUNCTABLEnP TEMPPATH QUANTITY TO SELL > Type the amount of stock you want to supply to the customer now. > The system will not allow you to enter more than you have on hand. > In the following field you can type the number to put on back order, if any. > Press ESCAPE To Cancel The Item. Press a key... TEMPPATH DBFNTX DBFNTX GETFUNCTABLE DB CHARGE 1 TAXABLE > Press Y if you want sales taxes applied to Charge 1, or press N if you don't. Press a key... TEMPPATH DBFNTX DBFNTX GETFUNCTABLE CHARGE 2 TAXABLE > Press Y if you want sales taxes applied to Charge 2, or press N if you don't. Press a key...