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* * * My Little Realm, v2.5 * * *
- Calling Cards -
____________________________________________________________________
General Information
____________________________________________________________________
Important
Calling Cards is protected by copyright. It is not freeware, and
it is not in the public domain.
This is the evaluation version of My Little Realm's Calling Cards.
It is a full-featured, fully functional program. You are welcome
to try it on your computer to ensure that it functions on your
system as it should, and that it meets your individual needs. If
after 30 days you decide to keep using Calling Cards, you must
register the program with the author. To print an order form,
press <$> in the Options Window.
Bonus! Purchase any MLR stand-alone program before 12/31/94 and
receive another absolutely free. See DESCRIBE.TXT for details.
Thank you for trying Calling Cards!
____________________________________________________________________
Introduction
Calling Cards does more than simply remember your names, addresses
and phone numbers. It allows you to look up categories of people,
places or things. For example, if you need a plumber but can't
recall a name or find the person's business card, let Calling Cards
find it for you. If you're having trouble trying to decide where
to wine and dine tonight, ask Calling Cards. Need a doctor
quickly? This program can help you find your personal physician
fast. Are you sending out a lot of holiday cards? Or maybe you
want to mail a product brochure to your clients? Have Calling
Cards run off mailing labels for you. You can even address
envelopes with Calling Cards.
In Calling Cards you not only enter a person's name, address and
phone number, but also the business card data such as services
provided (choose one from the Quickey list or manually enter your
own description). You can tag each record to put it on one or both
mailing label lists, and you can include a memo to remind you about
anything special that pertains to the entry.
Don't just include the ordinary names, addresses and services. Be
sure to enter your favorite baby-sitters (include their fees on the
Memo line), your favorite restaurants (you might want to make a
note about their best entrees as well as whether reservations are
required), and your racquetball or tennis partners (make a note
about who is free at what time).
____________________________________________________________________
Getting Started
Entering card information.
You should enter your own name and address so you can print it as
a return address when you need to print an envelope. To do that,
press <4> in the Options Window. Calling Cards will move your
cursor to the Working Window where you create your new record.
Names are entered last name first, comma, then first name and
middle initial/name. Enter your name, address, phone numbers, and
even a memo if you want. You'll probably want to skip the Label
fields on your own record, so just press <enter> when you come to
those two fields. The same is true of the Service field for your
record, too.
Now add some friends. Enter the data the same way you did for your
own record until you come to the Label fields. The first is called
Holiday and the second Other. If you want to put a friend on your
holiday card list, press any key but <enter> or <spacebar> and an
"X" will appear in that field. If this friend is also a client or
falls into some other category you want to maintain, press any key
but <enter> or <spacebar> when in the Other field and an "X" will
appear there as well.
After you've entered your trial records, you can print either your
Holiday label field records or your Other field records. Read the
section entitled "Option # 3, Printing Labels" below for details.
And don't forget to read the Extended Processing Section. It shows
you how to address envelopes with Calling Cards, too.
Finally, enter several records for a professional group, like your
doctor, lawyer, or even your favorite restaurants. Don't forget to
include their Service category on each record. Refer to the
Viewing Window for the services offered. To put a service on a
record, type the service's corresponding Quickey and press <enter>.
Then go back to the Options Window, press <2> to invoke the Service
Call function and give Calling Cards the Quickey of the service you
need and press <enter>. If you've entered more than one record
with that service, Calling Cards will show them to you one at a
time. Simply use the directional keys to peruse them.
- - - - - - - - -
Changing a card's information.
Invoke the Change function by pressing <5> in the Options Window.
Calling Cards will need to know which Tab index you want to search.
The Tab index is the first letter of the name you entered on the
Name line. Remember, your entries are stored much like those in a
phone book ... in Tab sections. Enter the Tab and Calling Cards
will take you to that section. Use the directional keys to find the
correct record. Then press <Y> or <enter> to select it.
Calling Cards will display a sub-menu in the Viewing Window
indicating which fields you can change and their associated hotkeys.
Enter the appropriate hotkey and Calling Cards will erase the old
information and wait for you to enter the new data. If you
inadvertently press the wrong hotkey, press <esc> and Calling Cards
will reinstate the old information.
To exit the Change function, press <esc> when Calling Cards asks
which field you want to change. It will then return to the Tab
section and ask if the displayed card is the record you want to
change. If there are any more cards to change in that Tab index,
find the next one and select it by pressing <Y> or <enter>,
otherwise press <esc> to return to the Options Window.
- - - - - - - - -
Changing a Service category.
Enter the backslash, <\>, in the Options Window to invoke the
Change Quickeys function. Calling Cards will ask "Which Quickey do
you want to change?" Specify the Quickey and Calling Cards will
erase the previous category in the Viewing Window and await your new
entry. If you press the wrong Quickey, press <esc> while your
cursor is in the Viewing Window, and Calling Cards will retrieve the
old Service category.
Which category to change? Well, for practice, you might want to
change the <G> Quickey. It's for Lunar Base One, and since most
MLR users are firmly entrenched on planet Earth, it might prove
more useful if the category were something like "Government". After
you type in the new category, whatever it is, press <enter>.
Calling Cards will again ask which Quickey you want to change. If
you've finished making changes, press <esc>.
This will bring you to the next phase of the Change Quickey
function, changing the Label Field titles. They are called Holiday
and Other, originally. If you don't want to change the titles now,
press <esc> to return to the Options Window. If you do want to
change them, press <Y>.
Some people find titles like "Friends" and "Clients" more
descriptive. You can name them anything you want as long as the
names are seven or fewer characters long.
- - - - - - - - -
Exiting Calling Cards.
If you've made changes to your data file, Calling Cards will so
notify you when you attempt to return to your operating system and
ask if you want to save the changes. You will almost always
respond with <Y> or <enter> to save the changes. If, for some
reason, you do not want to save the changes, press <N>. Following
either response, you'll be returned to DOS. If you press <esc>,
Calling Cards will instead return you to the Options Window from
where you can resume processing.
Why would you ever want to not save changes? Home programs must
take into account the unwanted help of children who occasionally
get into a program and wreak havoc. Should you find that someone
you love is "helping you" with Calling Cards, don't get angry.
Just exit the program and don't save the changes.
____________________________________________________________________
Program Information
____________________________________________________________________
There are six processing options in the Options Window.
_____________________________________________
| Choice: _ |
| 1 Directory 4 Add |
| 2 Service Call 5 Change |
| 3 Print Labels 6 Delete |
|_____________________________________________|
Options one through three allow you to use your file once it has
been created. Options four through six let you create and modify
your calling card file.
There are numerous extended processing options available in Calling
Cards. They are defined in the section called Extended Processing
Options.
____________________________________________________________________
- Creating Your Calling Cards File -
Option # 4, adding records.
When creating records, you can press <esc> at any time in the
Working Window to return to the Options Window. If you are in the
middle of creating a record and you press <esc>, that partial record
will not be saved. To end an input session, press <esc> when the
cursor is in the Name field (the first field) of the Working Window.
~ Field Definitions ~
-Name field (30, required).
Enter the person's or company's name and press <enter>. Press <esc>
in this field to end your data input session.
Personal names should be entered last name first, followed by a
comma, and then the first name and middle initial/name.
Name: Henderson, Peter G.
or
Name: Henderson, Peter Gaines
Business names should be entered as they appear in the phone book.
Hewlett-Packard Company
IBM Corp
International Business Products Inc
See the section entitled Name Field Examples, at the end of this
document, for more information and examples.
__________________
-Address fields (various sizes, optional).
The next five entries are optional. However, if you skip both of
the Street fields or any one of the others (City, State, and Zip),
Calling Cards will consider the address unacceptable and will not
print a label for it. The Street and City fields are each 30
characters long. The State field is 15 letters long.
The Zip Code field will accept only numeric input and may be entered
as either the standard American 5 digit number or the extended nine
digit form as shown below:
Zip: 01001
Zip: 01001-0101
When entering the longer version you must enter the hyphen after the
five digit base, then enter the four digit extension.
Special note on Canadian addresses.
Since the Canadian zip codes are alphanumeric, Calling Cards will
not accept them. You can, however, enter the Canadian zip codes
with the Province names. For example:
Name: Smith, Auntie Anne
Address: 22 Bucolic Way
City: Bolton
State: Ontario M2D2R4 Zip:
Calling Cards will not print labels for these in its standard Label
procedure, however. You will have to use the <*> EPO to print a
label for an address that is deemed incomplete. See the section
entitled Extended Processing Options below for a description of the
<*> EPO.
__________________
-Phone number fields (10, optional).
You can enter a home phone number and a business phone as well.
Calling Cards expects an area code followed by the standard seven
digit phone number. If you do not want to enter the area code,
press <spacebar> when the cursor is in the first position of the
area code. You can then enter the standard seven digit phone
number. If you wish to skip a phone number field, press <enter>
when the cursor is in the first position of the area code. If you
have already entered digits in one of these fields and you decide
that you do not want to enter the phone number after all (but you
still want to enter the record), backspace to the first position and
then press <enter>.
__________________
-Label fields (single character entry, optional).
You can put a record on one or both of your mailing lists. To skip
a Label field, press <enter> or <spacebar>. Any other key (except
<esc>) will put an "X" in the fields. An "X" in the field means
that the record you are creating will get a label printed (assuming
a complete address is on the card) when you run the Print Label
function (option 3 in the Options Window) for that label category.
If you wish to change the Label field titles (Holiday and Other),
refer to the Changing Quickeys EPO in the section entitled Extended
Processing Options described at the end of this document.
__________________
-Memo field (67, optional).
This field can be used to include the names of the children of your
friends, times to meet racquetball or tennis partners, dress codes
at your favorite restaurants, or in conjunction with your Service
line entries. For example, if you have several "Doctor" entries,
put their specialties on the Memo line as well as date last seen.
If you enter a Memo line longer than the field window, you'll find
that the message scrolls (in a marquee-like fashion) whenever you
use any of the viewing functions to look at it. You can control
the scrolling speed by using the <^> EPO. [See Extended Processing
Options at the end of this document.]
You can stop the scrolling when viewing a card by pressing <home>
once.
If you missed the beginning of the Memo, and you don't want to wait
for the line to scroll around again, press <home> twice to queue it
up.
If you want to queue up the Memo line and stop it, press <home>
three times.
Press <end> to start the line scrolling again or press a
directional key to peruse your other cards.
__________________
-Service field (20, optional).
You can append a Service category to each record, if appropriate.
Refer to the Viewing Window for the Service categories and their
Quickeys when it's time to make an entry in this field. To skip
this field, press <enter>.
You can also enter your own category manually by simply typing it
in. If you manually enter your own category, keep the entry short.
This will minimize the chance of misspellings when you attempt a
lookup later on. You do not have to match upper and lower case
letters. "AbCd" is the same as "aBcD" is the same as "abcd".
Note: You can have only one Service category per calling card.
Don't forget that you can change your Service Quickeys by entering
the backslash EPO in the Options Window.
__________________
Option # 5, changing information.
If you discover that you've made an entry error, the Change
function makes corrections fast and easy. You can change any
field. Calling Cards will ask for the Tab Index (i.e., the first
letter in the Name field), just as if you were looking up the name
in a phone book. It then displays the first record in that Tab
section and asks if that is the record you wish to change. If it
isn't, you simply flip to the correct record by using the arrow
keys. When you come to the card you want to change, you can either
press <Y> or <enter> to select it.
At the top of the Working Window, Calling Cards displays the query
"-> Change which field?". You'll find a complete list of the
fields in the Viewing Window with their associated hotkeys. Enter
the hotkey of the field you want to change, and Calling Cards will
put your cursor in that field and await your corrections. If you
enter the wrong hotkey, press <esc>, and Calling Cards will restore
the field's old contents. To leave a field blank, select that
field, press <alt> + <C> and then press <enter>.
__________________
Option # 6, deleting records.
Deleting records is even easier than changing them, so be extra
careful. Calling Cards does ask for confirmation, however. You
simply enter the Tab Index, flip to the correct card using the
arrow keys and tell Calling Cards that you want to delete it by
pressing <Y> or <enter>. Calling Cards will then ask if you're
sure. If you say yes ... by pressing <Y> ... it's gone. (Calling
Cards will not accept <enter> for yes on this final question.)
____________________________________________________________________
- Using Calling Cards -
Option # 1, directory assistance.
To find a phone number or an address press <1> in the Options
Window, and enter the Tab Index of the name you're trying to find.
That's the first letter of the name (generally the last name if
it's the name of a person) you entered in the Name field when you
added the card. You then use any of the directional keys or
<ctrl> + <home> and <ctrl> + <end> to page through that Tab
section. When you come to the first or last card in that section,
Calling Cards notifies you that you have reached the beginning or
end of that Tab index. To return to the Options Window, press
<esc>. If there is only one card in the selected Tab index,
Calling Cards so notifies you.
You can print from one to one hundred labels of any name and
address displayed in the Working Window by using the <*> EPO in the
Directory function. This EPO also allows you to address an
envelope.
__________________
Option #2, service call.
When you want to engage a service press <2> in the Options Window,
and Calling Cards will request the type of the service you want by
placing the cursor after the Field title Service in the Working
Window. Type in the Quickey (refer to the Viewing Window), and
press <enter>.
Note: If you are looking up a Service
category that you entered manually you
must spell that Service type exactly as
you originally entered it.
If there are any records in the requested service category, Calling
Cards displays the first. You can use the arrow keys to peruse the
records in that service category. Pressing <esc> returns you to
the Options Window.
You can use the <*> EPO in the Service Call function to print from
one to one hundred labels of the displayed name and address or to
address an envelope.
Suggestion: Regarding the Service categories, don't attempt to
to be too specific. If you look at the Service types in the
Viewing Window, for example, you'll see that the service Doctor
is listed. Use it for all of the doctors you enter into Calling
Cards, regardless of their specialty. If you enter your own
descriptions, such as gynecologist, pediatrician, and so on, you'll
defeat the purpose of the Quickey lookups. The best way to handle
this situation is to enter all of your doctors under the general
service type and then put your doctors' specialties on the Memo
line.
You can change the Service categories to reflect your particular
needs by using the <\> (backslash) EPO described after Option # 6.
__________________
Option # 3, printing labels.
The Label function generates several listings, the first three of
which are mailing labels. The last selection (D) prints out every
record in alphabetic order in case you need a hard copy of the
file.
When you create your Calling Card records, you have the option of
putting a record on the first mailing list (originally called
Holiday), on the second mailing list (originally called Other), or
on both mailing lists. When you choose <3> in the Options Window,
Calling Cards asks:
________________________________
| |
| Which label category |
| do you wish to print? |
| |
| A Holiday only |
| B Other only |
| C Both A and B |
| D Comprehensive |
| (all data printed) |
| |
| Choice ==> __ |
| |
|________________________________|
Selection A in the Label function prints only the Holiday label
group; selection B prints the Other label group; and C prints out
both A (Holiday) and B (Other). The mailing labels should be
printed on continuous form 3 1/2" x 15/16" (1 Up) labels such as
Avery labels, product # 4145. Tandy also sells this very popular
size (catalog # 26-248), as well as numerous other companies.
Note: The Holiday classification by no
means limits this label's category to
holidays. As a matter of fact, you can
change the Label field titles that appear
in the Working Window by using the Change
Quickeys function (press <\> in the Options
Window).
When printing labels using this function, Calling Cards performs an
address verification of each name and address to be sure that every
field has an entry. If a record lacks a field of critical
information, Calling Cards will not print that record. The name,
one of the two street addresses, the city, state and zip must be
present or Calling Cards will not print the label.
The D selection is a comprehensive listing of every card in your
directory. It is not printed on labels, but on standard computer
printout paper. It yields not only the names and addresses in your
file, but also the phone numbers, services and memo information.
If you select A, B or C, Calling Cards will tell you to press any
key when you have your labels in the printer. Be sure your printer
is on, and that you have labels in it before you press a key.
Calling Cards then asks you to press <enter> when you are ready to
test the printer head alignment.
After you press <enter>, Calling Cards will print a test label and
ask if the alignment is okay. If the test label fits neatly on
the label, press <Y> to print your real labels. After the labels
have been printed you'll be returned to the Options Window.
If your alignment is not acceptable, reply <N>, and Calling Cards
displays a prompt in the Viewing Window that tells you how to make
printer adjustments from your keyboard.
__________________________
As you can see by the field prompt | |
shown on the right, you are allowed | Label adjustment: |
to make vertical and horizontal | |
adjustments by pressing the spacebar | Press <spacebar> to |
key (vertical) and the left and | advance form one line. |
right arrow keys (horizontal). | |
| Press <- and -> to |
You will also see the Tab indent | adjust horizontal |
displayed at the bottom of the | spacing (the tab). |
Viewing Window. The Tab indent is | |
initially set to zero (0), and | Press <enter> to run |
indicates the number of columns | another test pass. |
Calling Cards will tab to the right | |
(from the left side of your printer's | Tab = 0 |
carriage) before it prints your |__________________________|
labels. Calling Cards will increment
or decrement the Tab indent as you press the right and left arrow
keys so you'll know where the next test label will be printed. The
Tab indent ranges from zero thirty spaces.
The vertical adjustment is immediate. In other words, when you
press <spacebar>, the printer will immediately advance the label
forms one line. Changes to the Tab indent, on the other hand,
cannot be seen until you press <enter> and print another test
label. (You will see the Tab counter, displayed at the bottom of
the Viewing Window) increase and decrease as you press the left
and right arrow keys.)
When you're ready to test the alignment again, press <enter>, and
Calling Cards will repeat the above process, printing out a test
label for you to examine. If everything meets your approval, press
<Y> to print the labels.
Checklists.
If you've ever printed labels and wished you had a checklist of
those labels so that you could track who responded to your
invitations or solicitations, you can tell Calling Cards to create
such a list. Refer to the Extended Processing Options section,
below, for directions on the ways you can vary the printout of the
D selection to create such a checklist. Look for the EPO codes
<!> <@> <#>.
If you want to abort any of the above printouts, press <esc>.
To print multiple labels of a specific name and address or to
address an envelope, refer to the <*> EPO.
Hint: Practice using Calling Cards's vertical and horizontal
adjustments by inserting used sheets of typing paper into your
printer and printing off a few labels using the <*> EPO or the
Label function in combination with the Other category under which
you've stored two or three records.
____________________________________________________________________
____________________________________________________________________
- Name Field Examples -
Note: The information provided below will help you build your
Calling Card file properly. Please read it carefully. This
section shows you how Calling Cards will print the labels of your
records.
Personal names.
Commas are field delineators in the Calling Cards' Name field.
When performing the Print Labels procedure, Calling Cards first
looks for a single comma in the Name field. If it finds a name
with a single comma, that comma becomes the pivot, and Calling
Cards reverses the two segments defined by the comma. This is the
method generally used for entering common names. Example:
Entered as: Smith, Geraldine P.
Printed as: Geraldine P. Smith
If Calling Cards finds two commas in the Name field, the second
comma becomes the pivot, and the first comma is effectively
ignored. So, Calling Cards would take the third section (that part
following the second comma) and put that portion in front of the
other two sections. This technique allows you to retain commas in
certain forms of address, and it is especially useful when there
are introductory or trailing titles. Example:
Entered as: Applegate, III, Mark J.
Printed as: Mark J. Applegate, III
If Calling Cards doesn't find a comma, it simply prints the name as
it was entered. Use this method for entering business names when
there is no introductory article. Example:
Northgate Standards Inc.
__________________
Examples:
To include introductory titles (such as Mr., Mrs., Ms., Dr., and
so on) in the name field, you must put the honorific before the
first name. For instance, if you're using the title "doctor" in
someone's name:
Entered as: Higgins, Doctor Josie G.
Printed as: Doctor Josie G. Higgins
__________________
The appendage "M.D." (called a trailing title), however, should be
included with the last name, which is entered first.
Entered as: Higgins, M.D., Josie G.
Printed as: Josie G. Higgins, M.D.
Because there are two commas in the name field, the first comma is
ignored, and the second comma becomes the pivot.
__________________
To accommodate those couples who retain different surnames, enter
their names as follows:
Entered as: Smith & Jason Jones, Lizbeth
Printed as: Lizbeth Smith & Jason Jones
Calling Cards will retain the record under the Tab index S (for
Smith). If you want to be able to find their names under both J
and S, you would have to enter the record twice. Once as above,
and the second time as:
Entered as: Jones & Lizbeth Smith, Jason
Printed as: Jason Jones & Lizbeth Smith
__________________
More examples of personal name entries:
Name entered as: Printed as:
Smythe, Mr. & Mrs. Jason Mr. & Mrs. Jason Smythe
Applegate, Cynthia Cynthia Applegate
Diller, The Honorable J.T. The Honorable J.T. Diller
Peterson, Jr., Howard Howard Peterson, Jr.
Adams, D.V.M., Anne Anne Adams, D.V.M.
Adams Family, The The Adams Family
Clay & Ted Jones, Jill Jill Clay & Ted Jones
Dunne, III, Mr. John Mr. John Dunne, III
________________ __________________
Business names.
Entering business names is simple. Put introductory articles at
the end of the Name field. Remember, the word you want to key on
must come first. Examples:
Name entered as: Printed as:
Flower Shoppe, The The Flower Shoppe
ICC, Inc. ICC, Inc.
Mazar Corp. Mazar Corp.
Bakers Goods, Inc., The The Bakers Goods, Inc.
When it comes time to print labels for the above examples, Calling
Cards would see the single comma in the first and flip the two
fields, creating The Flower Shoppe. In the second example, Calling
Cards would see the abbreviation `Inc.' and print the name as it
was entered even though there is a comma in the name. The third
would simply be printed as is. The fourth example has two commas,
and even though it contains the `Inc.' keyword, Calling Cards will
flip the fields delineated by the second comma, because two commas
take precedence over the keyword.
____________________________________________________________________
____________________________________________________________________
~~ The Extended Processing Options of Calling Cards ~~
EPO Definition
<\> Change the Quickeys (Service categories and Label field
titles. This EPO is entered in the Options Window.
Calling Cards asks which Quickey you want to change.
Enter the Quickey of the service category you want to
change and Calling Cards will place your cursor under
the old service in the Viewing Window and let you key
in your changes. Press <enter> after you type in the
new Service name to effect the change. If you find
you have inadvertently pressed the wrong Quickey,
press <esc> while your cursor is still in the Viewing
Window, and Calling Cards will resurrect the original
Service category (even if you've already typed in
a completely different service).
Calling Cards next asks if you want to change the Label
Field titles. They are originally called Holiday and
Other in the Working Window. If you do, press <Y>. If
you don't, press <esc> or <N>.
The Label Field titles should reflect the one or two
major groups of people in your life. If you feel the
original titles are inappropriate for you, rename the
fields to "Friends" and "Clients", or whatever you want
to call them. You don't have to rename both, you can
change the name of just one, if you like. [Note: You
cannot leave the Label Field titles blank. If you
attempt to do so, Calling Cards will impose generic
defaults.]
The maximum length of a Service category is 16 characters.
The maximum length of a Label Field title is 7 characters.
- - - - - - - - -
<#> Switch between black/white and color. Invoked from the
Options Window.
- - - - - - - - -
<$> Print an order form. Invoked from the Options Window.
- - - - - - - - -
<+> This EPO gives you access to three indispensable
functions for viewing and printing individual records.
Entering <+> (the plus sign) in the Options Window brings
up a sub-menu in the Viewing Window that displays the
various viewing modes offered.
A. View Holiday records
B. View Other records
C. View all records in your file
Selections A and B allow you to peruse your file along
the lines of either the Holiday or the Other label
fields. In other words, if you chose A, Calling Cards
would display all of the records in your file that have
an "X" in the Holiday field.
Selection C allows you to view all of your records
without regard to the Tab index or the Label field. If
you mislay a card, you can use this selection to help you
find it.
How does one lose a calling card? Not easily, but it
does happen. For example, suppose you had created a
calling card for a doctor some time ago whose expertise
you one day find you need. You have completely forgotten
the good doctor's name, and you can't recall exactly how
you abbreviated that person's specialty on the Service
line (thoroughly ignoring the sage advice given above
about keeping it short and simple, or better still, using
a common category like Doctor). The View function's
selection C, will allow you to peruse your entire file
to find that record.
You can also use the <*> EPO to print a label, or to
address an envelope using the name and address displayed
in the Working Window. After selecting the viewing mode
(<A>, <B> or <C>), Calling Cards displays the first
record it finds for that mode and displays the field
prompts in the Viewing Window to remind you of the
functions at your disposal. First find the record you
want to print, then press <*>. After that, simply follow
the directions you see in the Viewing Window.
You can go forward or backward through the file by using
the arrow keys, <ctrl> + <home> and <ctrl> + <end>. To
exit the View EPO function, press <esc>.
- - - - - - - - -
<|> Reset Label fields. You can quickly blank a specified
Label field in all of your records with this function.
This is useful if you do not have a great need for both
label categories. Use the Holiday field for your
important labeling needs, and use the Other field to
generate short-term label printouts.
If you want to print labels for a select group of your
associates, for example, tag their records using the
Other field. Print your labels, then use this function
to clear (blank) the Other field so that it will be ready
for the next time you want to run a specialized label
printout.
Calling Cards asks for confirmation before it clears your
records. [Warning: There is no undo feature for this
function.]
- - - - - - - - -
<?> Display the EPO command symbols and definitions for the
Calling Cards Routine.
- - - - - - - - -
<^> Change the marquee scrolling speed of the Memo line.
Calling Cards will display the current speed in the
Viewing Window and ask for the new marquee speed. The
Speed Legend also appears in the Viewing Window. You can
select speeds from 1 (very fast) to 5 (very slow).
- - - - - - - - -
<*> Address an envelope, or print from one to one hundred
labels of any address displayed in the Working Window.
This EPO is not accessible from the Options Window. It
is accessible from any of the various viewing functions
such as Directory and Service Call (options <1> and <2>),
and those viewing functions using the <+> EPO, and in the
Change and Delete functions (options <5> and <6>).
To use this feature you must first display an address in
the Working Window using any of the viewing functions.
If you are printing both the return and the main address
on an envelope, display the return address first,
otherwise simply display the address you want multiple
labels of or desire to print as the main address on an
envelope. At this point enter the <*> EPO, and Calling
Cards will display a sub-menu in the Viewing Window:
Labels & Envelopes
1 Print multiple
labels
2 Address envelopes
Choice ==> _
Selection 1.
To print multiple labels of a single address: Select <1>
from the sub-menu. Calling Cards will ask for the count
... that is, the number of labels you want printed. The
count can be anywhere from one to 999. Any other entry,
be it a number too large or an alphanumeric, will
terminate this function.
Calling Cards will ask you to put your labels into the
printer and press <enter> when you have the printer
ready. (Be sure you have enough one-up fanfold labels to
finish the job.)
Calling Cards will then print a test label and ask if the
alignment is okay. If it isn't, reply <N>, and you will
be allowed to make vertical and horizontal adjustments by
pressing the spacebar key (vertical) and the left and
right arrow keys (horizontal). [Note: Refer to the
section called "Option # 3, printing labels" for more
information about making printer adjustments for labels.]
When you're ready to test the alignment again, press
<enter>, and Calling Cards will repeat the above process,
printing out a test label for you to examine. If
everything meets your approval, press <Y> to print the
labels.
Unlike Calling Cards's normal label printing function,
address validation is ignored in this function, allowing
you to print addresses that are incomplete, technically
speaking. This allows you to force print addresses that
have no zip code (which the Post Office frowns on).
After your labels have been printed, Calling Cards
returns you to the Directory function from where you can
continue processing.
Suggestion: The next time you have the labels in your
printer, print a quantity of labels for those creditors
to whom you mail payments monthly. If you frequently
write letters to friends, you can even print labels for
their envelopes as well.
* * * * *
Selecton 2.
Address envelopes: Select <2> from the sub-menu.
Calling Cards will ask if this is a return address or a
main address by displaying another sub-menu. Choose the
appropriate response. [Note: As with Print Multiple
Labels, above, Calling Cards performs no address
validation in this function.]
Your printer's owner's manual should tell you how to
insert an envelope into your printer. If it doesn't,
insert the envelope so that the printhead (in its
left-most position in the carriage) is 1/4" from the top
and 1/4" from the left side of the envelope. Calling
Cards will begin printing in that position for the
return address. You should insert the envelope in the
same position if you're planning to print only the main
address as well.
If you are printing a return address, Calling Cards will
ask you to press <enter> at this point to begin printing.
If you want to print a main address after you've printed
a return address, leave the envelope in the printer and
select the address to be printed using any of the viewing
functions. When you have the name and address for the
main address in the Working Window, press <*>. Tell
Calling Cards that you want to print the main address.
Then, tell Calling Cards what size the envelope is. It
can be either standard or legal.
The only thing left to do is to make the vertical
adjustment necessary by pressing <spacebar> ... usually
about two or three times. (Envelopes don't have to be
one of the formal standard or legal sizes. Using
<spacebar> to adjust the vertical placement of the main
address allows you to print on many of the tall envelopes
found in card specialty shops.) Then press <enter> to
print the main address.
After the printing is finished, Calling Cards returns you
to the invoking viewing function.
* * * Important * * *
* * * * * * * * * * * * * * * * *
* Please remember to adjust the print head gap on your *
* printer. It will improve print quality immensely. *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Don't forget to enter your own name and address in
Calling Cards if you want to print your address in the
return address position!
- - - - - - - - -
<!> Print a checklist for the first label group (Holiday).
<@> Print a checklist for the second label group (Other).
<#> Print a checklist for both label groups.
These EPO's are not available from the Options Window.
To generate a checklist, choose <3> in the Options Window
(Print Labels). Select <D> from the sub-menu, which
tells Calling Cards to print a comprehensive listing of
your calling cards file, rather than labels. Calling
Cards will display a message telling you to "press <esc>
if you want to abort this function. Press any other key
to go on." The prompt also includes the available EPO
commands.
If you press any key other than one of the three EPO keys
or the <esc> key, you'll get the standard comprehensive
listing. However, you can tell Calling Cards to create a
checklist for the Holiday label group by entering <!>;
for the Other label group by entering <@>; and for both
by entering <#>.
These checklists contain all of the data found in each
record and include the trailing line:
Card: ___ Sent ____ Received
This lets you check off whether you actually sent the
card or letter, and whether you received a reply.
After the listing has been completed, Calling Cards
prints several lines under a heading entitled New
Entries. This gives you a place to put those extra names
and addresses that always seem to pop up out of nowhere
after a mailing has taken place.
When the printing is finished, Calling Cards returns you
to the Options Window.
Checklists are useful when you need to keep track of the
people or organizations to whom you send cards or
invitations and whether or not those parties have
responded. Examples abound:
Wedding invitations
Business mailings where a card or a call
is expected in return
Christmas card lists
Any invitation with an R.S.V.P.
Note: These checklists are printed on standard fanfold
printer paper.
____________________________________________________________________
Product note: Version 1.x of Calling Cards is incompatible with
version 2.x.
____________________________________________________________________
The End
____________________________________________________________________
(c) Copyright 1991 - 1992 John L. Salisbury
