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Text File | 1992-04-22 | 13.8 KB | 401 lines

******************************************************* ******************************************************* ** ** ** AddJr ** ** ** ** Written by: ** ** ** ** Lesko Software ** ** P.O. Box 160474 ** ** Austin, Texas 78716-0474 ** ** ** ******************************************************* ******************************************************* INTRODUCTION The Address Jr. Program designed by Lesko Software is a versatile and easy to use program that the whole family can use. Each family member can keep up with the names, addresses and phone numbers of friends, family, club memberships and guest lists. Businesses can keep up with customer lists. There is even a handy NOTE line for special notations. You begin the Address Jr. program by entering ADDJR at the DOS prompt. The possible selections from the main menu of the the Address Jr. Program are ADD, CHANGE, DELETE, FIND, LIST, SEARCH, and ESC (to exit). ADD - The ADD feature allows you to add a name to the list. CHANGE - The CHANGE feature allows you to change an entry. DELETE - The DELETE features allow you to delete an entry. LIST - The LIST feature allows you to list all the names alphabetically that are presently in the list. FIND - The FIND feature allows you to find a particular individual by name and to print the information on the printer, or to print an envelope to be mailed. SEARCH - The SEARCH feature allows you to search for a name (or group of names) by last name, or first name, or street, or city, or state, or zip code, or note. You can print during the search operation, so for instance, you can search for and print all names and addresses of people with your last name (i.e., relatives). Or all people in the State of Texas. Each of these topics is covered in more detail below. COLOR The ADDJR program normally runs in color but if you want to run in BLACK and WHITE mode, there is a way you can do that. When you enter ADDJR at the DOS prompt you will first see a copyright statement. Notice at this point you must press any key to begin to use the ADDJR program. If you press "B" the ADDJR program will run in BLACK and WHITE mode only. Any other key will cause it to run in color. That is... any other key except one. The Ctrl-A key. MAXIMUM NUMBER OF ADDRESSES When you first start the ADDJR program by entering ADDJR at the DOS prompt, you will see a copyright statement. If you press the Control key and while holding it down, press the "A" the ADDJR program will check your computer to see the maximum number of addresses ADDJR can maintain in your computer. -------------------------------------------------------- FROM THE MAIN MENU: TO ADD A NAME ... 1. Select ADD from the Main Menu by pressing "A". 2. Enter the LAST NAME and press enter. 3. Enter the FIRST NAME and press enter. 4. Enter the STREET ADDRESS and press enter. 5. Enter the TOWN and press enter. 6. Enter the two letter STATE abbreviation and press enter. 7. Enter the ZIP CODE and press enter. 8. Enter the AREA CODE and press enter. 9. Enter the TELEPHONE NUMBER and press enter. 10. Next, you may enter anything on the NOTE line you wish or leave blank. This is a great place to put "Bridge". Then you can SEARCH on Bridge and locate each person in your Bridge Club. The SEARCH feature will also allow you to print address labels for letters to Bridge Club members. 11. Press enter. You will be asked to select SAVE, TRY AGAIN or RETURN WITHOUT SAVING. If you press SAVE you will temporarily save the new information in memory. This will not save it to the disk. When you exit the program (by pressing Escape) you will be asked "Do you want to save the changes made?" More about this later. If you make a mistake entering information, press TRY AGAIN to start over. Press RETURN WITHOUT SAVING to return to the Main Menu. TO CHANGE INFORMATION ... Let's say a friend moves or get's married and changes their name. Information can be changed easily with the Address Jr. Program. 1. Select CHANGE INFORMATION from the Main Menu by pressing "C". 2. Enter the last name of the person whose information you want to change followed by a space and then enter their first name. The first person on your list who has that name is shown. 3. You are then asked if this is the person whose information needs changing. Enter "Y" for YES or "N" NO. If you enter YES, you are then given the option of changing each item, line by line. For each line that no change is required, press ENTER and no change will be made. For each line that a change is required, simply type in the new information. If the last name is changed, it will automatically be re-alphabetized. If you enter NO when asked if this is the person whose information needs changing, the next person on your list with that name will appear. Remember, any changes you make will be saved temporarily in memory, not on the disk. Changes you make will only be saved to the disk when you QUIT the program and are asked if you want to save the changes you made. 4. When entering a person's name that you want to change, you may also enter a partial name. For example, if you enter "Jon", the first name the program finds for you to change might be "Andy Jonas". If you answer 'N' (you don't want to change this name), the program might find "Peter Jonas", then "Dan Jones", then "Fred Jones", then "Randy Jones"... before you say, 'Y' (yes) this is the name I want to change. TO DELETE A NAME ... 1. Select DELETE from the Main Menu by pressing "D". 2. Enter the last name of the person to be deleted. Press enter. 3. The name of the first person on your list with that last name is shown. If this is the person you want to delete, press "Y" for YES or "N" for NO. If you press YES, the name is automatically deleted. If you press NO, the next name of the person on your list with that last name will appear. 4. Remember, if you enter YES to delete a name, it will not be deleted on the disk; only in memory. The name will be deleted on the disk only after you QUIT the program if you answer 'Yes', to the question "Do you want to save the changes you made?" TO FIND A NAME ... The FIND feature allows you to locate a name and print it on a small or large envelope. 1. Select FIND from the Main Menu by pressing "F". Press Enter. 2. Enter the last name (or any portion of the last name). You may follow the last name with the first name, separated by a space. Press Enter. 3. The name and address of the person you entered will appear on the screen. 4. You will be asked: Do you want this address printed on the printer? y/n If you answer "Y" then you will be asked: Do you want to address an envelope? y/n If you answer "N" for NO, the name and address will simply be printed on the printer exactly where the paper is located when you pressed the "N". Now let's look at printing an envelope. PRINTING AN ENVELOPE If you answered YES, when you were asked: Do you want to address an envelope? y/n then you will be asked: Print Return Address? y/n If you answer "Y" a return address will be printed on the envelope. Enter "N" if you do not want a return address printed. You may be wondering how the ADDJR knows your address. That will be explained later. Next, you will be asked: Large envelope or Small envelope? Enter "L" for large or "S" for small... and ADDJR will immediately begin printing... so have the envelope in place before pressing "L" or "S". RETURN ADDRESS How does the program know your return address? The program reads a file named ADDRESS.RTN and prints the first four lines of that file. You can use any wordprocessor program to change that file and put YOUR return address on the first four lines of the file. Or You can use COPY CON: to create the ADDRESS.RTN file. See your DOS manual for instructions for using COPY CON: Basically, at the DOS prompt, you simply enter COPY CON:ADDRESS.RTN and press Enter. Everything you enter into the keyboard after you press Enter will be copied into the file named address.rtn. When you have entered your address, press Ctrl-Z and the file will be closed and you will be returned to the DOS prompt. Ctrl-Z means press the Control Key and hold it down while you press the 'Z' Key. TO LIST NAMES ... 1. Select LIST from the Main Menu by pressing "L". 2. All of the names in your list will be listed alphabetically by last name. Twenty names will appear on the display. Press ESC to return to the main menu, or any other key to see the next 20 names in the list. TO SEARCH FOR A NAME ... 1. The SEARCH feature is handy because you can search for people or groups of people by Area Code, First or Last Name, State, Town, Zip Code or even Note. Simply select which category you want to search by selecting the appropriate first letter of that category . For example, to search by Area Code, select "A" from the Search Menu. You are then asked to enter the entire three digit Area Code. After you enter it, press Enter and all those names in that Area Code will be listed. 2. To search by Name (first or last), State, Town, Zip Code or Note, simply select that category by selecting the appropriate first letter of that category and then entering all or part of that information. 3. If you wish to obtain a Tennis Club list and have entered "Tennis Club" in the Note section of each Tennis Club member, enter all or part of "Tennis Club" and a list will be displayed. Notice there is a very subtle difference between searching the Note entry and all other entries. Search will find "Tennis" in the Note field no matter where it is located... but in other fields it will only be found if it is the first word. For instance, if the address is: One Tennis World Ave. -- Tennis will not be found But, if the address is: Tennis Circle -- Tennis will be found If the Note is: Play this guy in tennis -- Tennis will be found Note also: The case of the letter does not matter. 4. The SEARCH feature also gives you the option of turning on the printer to print your SEARCH findings. Each time you press "P" the printer will toggle on or off. When the printer is on, each time you press "W" you will toggle the "print telephone number" feature. Why "W"??? you might be asking right now. Well if you are running the ADDJR program and looking at the display right now its clear, isn't it? 5. You can also change the spacing between printed names and addresses in the SEARCH function. This is helpful when printing address labels. Press "C" to change the spacing. You will then be asked how many spaces you want between names and address. Enter this number. (Spacing is currently 1.) 6. You have the option in the SEARCH function of having the Display stop or scroll when full. Press "D" to indicate whether or not you want the display to stop or scroll when full. It is nice to have the display stop when you want to read the names as they appear on the screen. But if you are in the process of printing 1000 address labels, you probably want the labels to continue to print rather than stop each time the display if full. TO QUIT THE ADDRESS JR. PROGRAM ... 1. Press ESCAPE (ESC) to quit. 2. You will be asked if you want to save any changes (including additions and deletions) you just made. Press "Y" for YES; "N" for NO. If you do not save the changes you have just made, the names and addresses will remain on the disk as they were before you began this session of the ADDJR program. Our goal at Lesko Software is to enhance the quality of your life. Have Fun! Hope you enjoy the program and keep life fun. -------------------------------------------------------- Address Jr. is a perfect program for your child to learn to keep track of names, addresses & phone numbers. If you have purchased Address Jr. for your child, we want you to know of other programs we have in our Child Education Line, such as: "Let's Go Spell", computer aided instruction in learning to spell words, and "Birthday" to keep track of birthdays. -------------------------------------------------------- If you are using Address Jr. and find that your address list has grown to several thousand and Address Jr. will not maintain that many addresses, we have developed Address Sr. which not only manages more names, by also handles multiple address lines, codes, and notes, and more easily handles foreign addresses and phone numbers.