Press F10 to view the first item in your Purchase Order or use a      
function key listed below.                                            
                                                                      
ADDING A NEW ITEM TO THE PURCHASE ORDER                               
See instructions for F1 or F4 function keys below.                    
                                                                      
NOTE:                                                                 
When new items are added, the Order Status Code will be blank [_],    
indicating a SUGGESTED PURCHASE ORDER. Remember to POST new additions 
to a Purchase Order to the Master Data File.  POSTING a Purchase Order
that has had new items added to previously posted items will not      
affect the data that has already been posted.                         
                                                                      
                                                                      
F1 = GO                                                               
This function saves any changes you make, clears the screen, and moves
the cursor to the Control Number field.                               
                                                                      
One of two things will happen when you enter a Control Number. If     
there is an item in the Purchase Order that matches the Control Number
you entered, then the data will be displayed for editing.             
                                                                      
                                                                      
Or, if data for the Control Number is not in your Purchase Order file,
then you will have the opportunity to manually add a new item to the  
Purchase Order.                                                       
                                                                      
                                                                      
F2 = HELP                                                             
Pressing the F2 key displays a Help Screen like this one. The Help    
data will refer to the field that the cursor is in at the time you ask
for help.  Press the PG UP (Page Up) or PG DN (Page Down) key to scan 
forward or backwards for more information.  The help screen is removed
if you attempt to scan past the last page or backwards from page one. 
Press the ESC key at any time to exit the Help Screen.                
                                                                      
F3 = DITTO                                                            
When this key is pressed, any data that was displayed in the          
previously displayed record will be duplicated in the new record.     
                                                                      
                                                                      
                                                                      
F4 = SEARCH BY STOCK NUMBER                                           
This moves the blinking cursor to the stock number field and waits for
you to enter an existing stock number. One of two things will happen  
when you enter a Stock Number. If there is an item in the Purchase    
Order that matches the Stock Number you entered, then the data will be
displayed for editing.                                                
                                                                      
Or, if data for the Stock Number is not in your Purchase Order file,  
then you will have the opportunity to manually add a new item to the  
Purchase Order.                                                       
                                                                      
                                                                      
                                                                      
                                                                      
F7 = DELETE RCD                                                       
This function deletes the item displayed from a Suggested Purchase    
Order. See the "D" Order Status Code to delete an item from a purchase
order that has been posted.                                           
                                                                      
F9  = PREV RCD                                                        
Pressing this key displays the data for the previous control number   
that is lower in value than the control number that is currently being
displayed.  If this key is pressed when you first view the Purchase   
Order screen, then data for the last Control Number in the Purchase   
Order will will appear.                                               
                                                                      
                                                                      
                                                                      
F10 = NEXT RCD                                                        
Pressing this key displays the data for the next sequential control   
number that is higher in value than the Control Number that is        
currently being displayed. If this key is pressed when you first view 
the Purchase Order screen, then data for the first Control Number in  
the Purchase Order will be displayed.                                 
                                                                      
ESC                                                                   
This key will return to the main menu.                                
                                                                      
CONTROL NUMBER                                                        
This is the same number that is used in the Master Data File.         
                                                                      
                                                                      
PURCHASE ORDER STATUS CODE                                            
The Purchase Order Status Code shows the stock availability condition 
for each item that is in the Purchase Order file.                     
                                                                      
Using this code allows you to flag items as  posted on order, back    
ordered, missing or deleted from your purchase order.  Then, when you 
RECEIVE your purchase order, you will be able to exclusively receive  
stock from On Order to On Hand based upon the item's Order Status     
Code.                                                                 
                                                                      
PURCHASE ORDER STATUS CODE LEGEND                                     
[_] A blank space means that this is a suggested order only. The item 
has not been POSTED to the Master Data File.                          
                                                                      
[P] This item has been POSTED. The On Order field in the Master Data  
File will include the quantity on order for this item.                
                                                                      
[B] mark a [P]osted item as back ordered with the "B" key.            
                                                                      
[?] mark missing items, shortages or late back orders with the "?"    
key.  This gives two levels for flagging back ordered items.          
                                                                      
[D] once an item has been posted On Order, it can only be removed from
the Master Data File with this Delete Item Status Code.  Actual       
deletion takes place in the RECEIVE Purchase Orders menu.             
                                                                      
[X] The item can not be found by its Control Number.  If you changed  
the control number while the item was on order then use the [X]Receive
by stock number function in the RECEIVE menu.  The [X] could also mean
that you deleted the item in the master file after posted an order.   
                                                                      
ORDER QUANTITY                                                        
This field shows the amount of stock that is to be ordered.  On       
computer-generated orders, this quantity will be in multiples of the  
case quantity that you entered in the Master Data File.  On multiple  
case orders, partial case quantities are rounded up if over one-half  
a case is needed.                                                     
                                                                      
You may accept this Order Quantity as is, change it, or delete the    
whole item from the Purchase Order. Use the F7 key to delete.         
                                                                      
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