Copyright: (c) Software Publishing Corporation, 1997. All rights reserved.
Citation: (c) Software Publishing Corporation, 1997. All rights reserved.


Definitions

Click a word to see its definition.

ActiveX control

ActivePresenter

ASAP WordPower

domain name

firewall

FTP

handout

helper application

HTML

insert

Intelligent Formatting

IP address

letter-box format

MIME

moderator

participant

plug-in

presentation center

presentation page

presentation site

publish

Real Audio Player

URL

Web page

Web page author

Web page style

Web presentation

Webmaster

WebShow

WebShow Publisher

WebShow window

WPP


ActiveX™ control

An interactive object based on Component Object Model (COM) technology, created to read file formats not directly supported by ActiveX-compliant browsers, such as Microsoft Internet Explorer (version 3.0 and higher).

WebShow™ is an ActiveX control that displays ActivePresenter™ presentations published in Web pages using the <OBJECT> tag specified in HTML 3.2.


  ActivePresenter™

Software Publishing Corporation's revolutionary product, built with Intelligent Formatting™ technology, creates high-impact presentations in minutes and lets you deliver them anywhere: on the World Wide Web, in boardrooms, or on paper.

ActivePresenter includes WebShow Publisher™ for quickly publishing ActivePresenter presentations to the WWW. A presentation can be published as a live Web presentation, which is started and conducted by a moderator, or as an on-demand presentation that can be viewed at any time.

Also included is WebShow™, which works with Netscape Navigator (2.0 or higher) and Microsoft Internet Explorer (3.0 or higher), for viewing ActivePresenter presentations on the Web.

For more information about ActivePresenter from Software Publishing Corporation, see SPC's home page at http://www.spco.com.


  ASAP WordPower™

Software Publishing Corporation's revolutionary presentation product transforms existing word processing files or text created in ASAP WordPower's outliner into impressive visuals in minutes.

ASAP WordPower presentations can be inserted in a Web page and viewed with WebShow™.


domain name

The unique name that identifies a Web site and is part of the site's URL (Uniform Resource Locator).

spco.com is the domain name of Software Publishing Corporation's Web site (the full URL is http://www.spco.com).


firewall

A security mechanism designed to control access to your Intranet by others on the Internet.


helper application

A program configured to work with World Wide Web browsers to read file formats not directly supported by the browser.


HTML

HyperText Markup Language. A Web page is written in HTML.


insert

To include a live object such as an ActivePresenter™ presentation in a Web page using the <OBJECT> and <EMBED> tags.

The <OBJECT> tag is specified in HTML 3.2 and is supported by Microsoft Internet Explorer (version 3.0 and higher).

The <EMBED> tag is a Netscape HTML extension and is supported by Netscape Navigator (version 2.0 and higher).


IP address

Internet Protocol address. A unique number (four quads separated by dots) that connects a computer to the Internet.

165.113.245.2 is an example of an IP address.


letter-box format

In letter-box format, the presentation page doesn't fill the embedded presentation window. Either the top and bottom of the window or the sides of the window are filled with a background color.


MIME type

Multipurpose Internet Mail Extensions. A Web server needs to be configured to associate the .AP (ActivePresenter™) file extension to the MIME type application/x-activepresenter.


participant

The person who joins a live Web presentation using WebShow™ and a Web browser such as Netscape Navigator (version 2.0 and higher) and Microsoft Internet Explorer (version 3.0 or higher).

The participant can only view the presentation; the moderator of the live presentation has control of navigating through the pages.


plug-in

A program created to work with Netscape Navigator (version 2.0 and higher) to read file formats not directly supported by that browser.

WebShow™ is a plug-in that displays ActivePresenter presentations published in Web pages using the <EMBED> tag, a Netscape HTML extension.


presentation page

The basic unit of an ActivePresenter™ presentation that is displayed as a single screen.


presentation site

A location on a Web server. The presentation site consists of one or more presentation centers where WebShow Publisher™ publishes ActivePresenter™ presentations.

The location of the presentation site is the directory that the FTP URL points to. For example, the FTP URL might be ftp://www.mycompany.com, but it might actually be pointing to ftp://www.mycompany.com/~username on the Web server.


RealAudio Player

A program from Progressive Networks that provides on-demand, real-time audio.

Using RealAudio Player 3.0, WebShow™ can play sound files associated with ActivePresenter™ presentations.


URL

Uniform Resource Locator. The location of a file on a Web server.

http://www.spco.com/ is an example of a URL.


Web page

A text file created in HTML (HyperText Markup Language) that is read by a Web browser.

A Web page can contain text, images, and live objects such as ActivePresenter™ presentations.

When you publish a presentation to the World Wide Web using WebShow Publisher™, it creates the Web page for you. If you use the Quick Publish option, you can choose from a collection of professionally designed Web page styles.


Web page author

The person who determines the Web page content, including text, images, and live objects such as ActivePresenter™ presentations.

A Web page is created in HTML (HyperText Markup Language).

When you publish a presentation to the World Wide Web using WebShow Publisher™, it creates the Web page for you.


Web page styles

A collection of professionally designed Web pages, enhanced with presentation-setting images (such as a meeting room or a television broadcast). Available when you use the Quick Publish option.


WebShow window

The embedded window on a Web page that displays an ActivePresenter presentation.

The embedded window can be resized to full page (supported in Netscape Navigator 2.0 or higher) or full screen (supported in Microsoft Internet Explorer 3.0 or higher and Netscape Navigator 2.0 or higher).


FTP

File Transfer Protocol. Using FTP, you can download and upload files to a Web server for which you have the necessary privileges.


handout

A printed copy of a presentation intended to be given to the presentation audience. A handout can contain from one to eight presentation pages on a sheet of paper, with room for notes.


Intelligent Formatting™

ActivePresenter™'s built-in graphic design intelligence, which arranges and scales text and pictures on the presentation page. Regardless of changes, the page always looks balanced and proportional.


moderator

The person who uses WebShow Publisher™ to conduct a live Web presentation of an ActivePresenter™ presentation published in a Web page.

The moderator has control of navigating through the pages during the live Web presentation; participants can only view the presentation. Usually, the moderator will set up a telephone conference call so that participants can communicate freely.

The moderator might also be the person who publishes the ActivePresenter presentation in a Web page, using WebShow Publisher.


presentation center

One of many locations on the Web server presentation site where ActivePresenter™ presentations can be published for viewing on the World Wide Web.

The location of a presentation center is a directory created at the base of the presentation site. For example, if the presentation site location is ftp://www.yourcompany.com/, then the location of the presentation center is ftp://www.yourcompany.com/center_name.


publish

To use WebShow Publisher™ to include an ActivePresenter™ presentation as a live object in a Web page using the <OBJECT> and <EMBED> tags, and to post the Web page and any associated files to a Web server. WebShow Publisher comes with ActivePresenter.

The <OBJECT> tag is specified in HTML 3.2 and is supported by Microsoft Internet Explorer (version 3.0 and higher).

The <EMBED> tag is a Netscape HTML extension and is supported by Netscape Navigator (version 2.0 and higher).


Web presentation

An ActivePresenter™ presentation published to a Web page using WebShow Publisher™.

A live Web presentation is started and conducted by a moderator using WebShow Publisher. Participants, using WebShow™, can join the live presentation and view the pages as the moderator navigates through the presentation. Usually, the moderator will set up a telephone conference call so that participants can communicate freely.

A Web presentation can also be published for on-demand viewing with WebShow. If the WebShow window doesn't have a navigation bar, you can use keys and mouse buttons to move through the presentation.


Webmaster

The person who maintains the Web server and administers a Web site, including implementing security features.

See your site Webmaster for information about your Web site, including its HTTP and FTP URLs, its HTTP default HTML filename, available disk space for publishing Web pages, publishing access rights, and your user ID and password.


WebShow™

View, print, and hear compelling ActivePresenter™ presentations on the World Wide Web. You can even attend a live Web presentation conducted by a moderator.

WebShow from Software Publishing Corporation is a Netscape Navigator (version 2.0 or higher) plug-in and a Microsoft Internet Explorer (version 3.0 or higher) ActiveX control.

For more information about ActivePresenter from Software Publishing Corporation, see SPC's home page at http://www.spco.com.


   WebShow Publisher™

Quickly publish ActivePresenter™ presentations to the World Wide Web in a professionally designed Web page that adds visual ambiance. A presentation can be published as a live Web presentation, which is started and conducted by a moderator, or as an on-demand presentation that can be viewed at any time.

WebShow Publisher comes with ActivePresenter.

For more information about ActivePresenter from Software Publishing Corporation, see SPC's home page at http://www.spco.com.


WPP

Web Presence Provider. WPP's offer Web hosting services, including maintaining Web servers and administering Web sites. A WPP can be an internal company Webmaster or a third-party Internet Service Provider (ISP), such as NETCOM.


Setting Advanced Publish Properties

When you publish a presentation using the Advanced Publish option, you can set properties to customize the look of the embedded WebShow window on the Web page (such as orientation), how the presentation is displayed (such as automatic page turning), and what features (such as printing) are available to your Web audience.

Available properties depend on whether you're publishing a live Web presentation or a presentation for on-demand viewing.

Click the topic you want to see.

Play Tab

Live Presentation

Page Turning

Page Setup Tab

Size

Orientation

Border

Background Color

Appearance Tab

Dither

Transition Effect

Buttons & Menus Tab

Navigation Controls

Pop-up Menu

Sound Tab

Sound


Background Property
Background Color Property

The Background Color property specifies a background color for the portion of the embedded WebShow window forced into letter-box format when the Orientation property results in the presentation page being a different aspect ratio than the window.

To change the background color:

1	Click Change Color.

2	In the Color dialog box, select the color you want.

3	Click OK.

Select another Advanced Publish property


Border Property

The Border property specifies the look of the embedded WebShow window.

Click:	To display the window:

Raised	With an elevated border

Recessed	With an indented border (avoid colored or tiled bitmap backgrounds, as they might affect the 3-D effect of the recessed border)

Slide	With a 35mm slide jacket border

Shadowed	With a drop shadow border

Simple	With a plain, black border

None	Without a border

Select another Advanced Publish property


Dither Property

The Dither property only has an affect if the Web page containing your presentation is viewed in Netscape Navigator (2.0 or higher) on a system set up for 256-color screen resolution.

It specifies whether WebShow uses a distributed 256-color palette compatible with Netscape Navigator when displaying the presentation, or whether WebShow's own color palette is used.

Click:	To have WebShow use:

Never	Its own color palette for all display modes (embedded window, full screen, and full page). Use this setting when your Web page doesn't contain other objects that might be affected by the WebShow color palette. The WebShow palette controls the entire Web page and the color palette of other objects on the Web page might be affected

When Not Full Page	A distributed color palette when displaying the presentation in an embedded window and you have other objects on your Web page. The distributed color palette might not display gradient colors as well as the WebShow palette would

Always	A distributed color palette when displaying the presentation in an embedded window or full page and you have other objects on your Web page. The distributed color palette might not display gradient colors as well as the WebShow palette would

Select another Advanced Publish property


Live Presentation Property

The Live Presentation property specifies whether the presentation is published to the World Wide Web as a live Web presentation or a presentation that can be viewed on-demand.

Click:	To publish the presentation as:

Yes	A live Web presentation, which is started and conducted by a moderator

No	Presentation that can be viewed at any time by your Web audience

Select another Advanced Publish property


Navigation Controls Property

The Navigation Controls property specifies whether a navigation bar appears in the WebShow window and what buttons are on it.

Click:	To have:

Navigation Bar	A navigation bar appear in the WebShow window

Navigation Buttons	The Next Page, Previous Page, and Go to Page buttons appear on the navigation bar. If you don't select this property, your Web audience can use keys and mouse buttons to move through the presentation

Zoom Buttons	Zoom buttons for full page (Netscape Navigator only) and full screen (Microsoft Internet Explorer and Netscape Navigator) appear on the navigation bar. If you don't select this property, your Web audience can click the right mouse button in the WebShow window and then click Show Full Page or Show Full Screen

Pause Button	A pause button appear on the navigation bar. Your Web audience can pause a presentation that automatically advances or plays sound. If the presentation is set to automatically advance and play sound, clicking the pause button pauses both. If you don't select this property, your Web audience can click the right mouse button in the WebShow window and then click Pause

Select another Advanced Publish property


Orientation Property

The Orientation property specifies how the presentation page fits within the embedded WebShow window.

Click:	To have WebShow:

Freeform	Make no aspect ratio correction and have the presentation page fill the available window space

Landscape	Maintain the proper aspect ratio of the presentation page within the window by displaying the presentation in letter-box format

Portrait	Maintain the proper aspect ratio of the presentation page within the window by displaying the presentation in letter-box format

Note

•	In letter-box format, the presentation page doesn't fill the embedded window. Either the top and bottom of the window or the sides of the window are filled with a background color. Use the Background Color property to specify a background color for the portion of the window forced into letter-box format.

Select another Advanced Publish property


Page Turning Property

The Page Turning property specifies whether the person viewing the Web presentation has control over turning the presentation pages or whether the presentation automatically advances to each page.

Click:	To:

Viewer Control	Give the person viewing the Web presentation control over turning the presentation pages

Automatic 	Have the presentation automatically advance to each page

Delay Time	Set the number of seconds each page in a presentation displays before automatically going to the next page. For example, 4 shows each page for 4 seconds

Play

   Once Only	Have the presentation stop on the last page

   Continuously	Have the presentation begin again after displaying the last page

Select another Advanced Publish property


Pop-up Menu Property

The Pop-up Menu property specifies what menu items appear on a pop-up menu when the right mouse button is clicked in the WebShow window.

Click:	To have the:

Printing	Print this Presentation menu item appear on the pop-up menu. Select this property if you want your Web audience to be able to print the presentation

Save As	Save this Presentation as menu item appear on the pop-up menu. Select this property if you want your Web audience to be able to save the presentation as a local file

Help	Help Topics menu item appear when the right mouse button is clicked in the WebShow window, and then Help is clicked. When the Help property is not selected, only Help Topics doesn't appear on the Help menu. The Help menu item always appears on the pop-up menu, with SPC on the Web and About WebShow

Select another Advanced Publish property


Size Property

The Size property specifies how the presentation initially appears in your browser.

Click:	To:

Full Page	Have the presentation fill the browser window (supported only when viewing the Web page in Netscape Navigator) or size the embedded WebShow window to fill as much of the Web page as possible (when viewed in Microsoft Internet Explorer)

Percent of Page	Set the width and height of the embedded window as a percentage of the Web page. Enter a value in the Width and Height boxes. For example, a width of 50% sets the window to half the current Web page width

Pixels	Set the width and height of the embedded window in pixels. Enter a value in the Width and Height boxes. For example, a width of 400 sets the window 400 pixels wide

Select another Advanced Publish property


Sound Property

The Sound property creates a sound configuration file, which associates sound files with pages in your presentation, and copies it and your Real Audio sound files to the Web site you're publishing to.

To create a sound configuration file:

1	Select Sound.

2	In the File for page box, select a presentation page.

3	Use Browse to select the sound file you want to play with the page.

4	Repeat steps 2 and 3 for each page that you want to have sound.

WebShow Publisher creates a text file (.TXT) with the presentation title. For example, if the title of the presentation is green, then the configuration file name is GREEN.TXT.

Specifying the locations for the sound configuration file:

The FTP and HTTP URLs refer to the Web site you're publishing to. The URLs must include the name of the sound configuration file.

By default, these boxes are filled in with the FTP address you typed in the Advanced Publish dialog box and a corresponding HTTP URL. For example, if you typed ftp://www.private.com, and the title of your presentation is green, then ftp://www.private.com/green.txt and http://www.private.com/green.txt will appear in these fields. Contact the Web site Webmaster if you have questions about the Web site URLs.

When the presentation is published to the Web site, the sound configuration file is copied to the FTP location.

Specifying the locations for the sound files:

The FTP and PNM (Progressive Networks Media) URLs refer to the Web site where the RealAudio Server is running. Usually, these URLs are the same as the locations for the sound configuration file without the sound configuration file name itself (see the section above).

By default, these boxes are filled in with the FTP address you typed in the Advanced Publish dialog box and a corresponding PNM URL. For example, if you typed ftp://www.private.com, then ftp://www.private.com and pnm://www.private.com will appear in these fields. Contact the Web site Webmaster if you have questions about the Web site URLs.

When the presentation is published to the Web site, the RealAudio .RA files are copied to the FTP location.

Related Topics

Playing Sound

Select another Advanced Publish property

Broadcasting Live Sound


Transition Effect Property

The Transition Effect property specifies the transition effect and direction used when moving to a new page in a presentation and applies to the entire presentation.

WebShow uses the direction you specify when advancing to the next page in the presentation; when moving to a previous page, the opposite direction (if there is one) is automatically used. For example, the effect Scroll with the direction Right scrolls right when moving to the next page and scrolls left when moving to the previous page. (For Close and Open, the direction you specify is used when going to both the next and previous page.)

When set to Default, WebShow uses the transition effect determined by the presentation design selected in ActivePresenter or ASAP WordPower (version 1.95). For example, the design named Newscast wipes down when moving to the next page and wipes up when moving to the previous page.

Notes

•	The effect Default isn't available for presentations created with ASAP 1.0, ASAP WordPower 1.02, or ASAP WordPower Basic Edition.

•	When turning pages in WebShow Publisher, only the presentation's default transition effect is seen (if there is one), regardless of the transition effect selected when using the Advanced Publish option.

Select another Advanced Publish property


About WebShow Publisher


     Publishing and Presenting on the World Wide Web

Communicating with customers and employees is essential. For example, sales and marketing professionals need to tell their customers the key benefits of their services and products, and human resource professionals need to inform employees of company policies and programs.

Web page authors are communicating more effectively by adding live content, such as slide show presentations and animation, to their pages. A presentation created in ActivePresenter is a compelling way to deliver your message.

Publishing your ActivePresenter presentations to the World Wide Web just became easy with WebShow Publisher. You don't need to know how to create a Web page in HTML or use FTP to transfer files to a Web site. WebShow Publisher does all that for you.

Your ActivePresenter presentation can be published either as a live Web presentation, which is started and conducted by a moderator, or as an on-demand Web presentation that can be viewed at any time. Live Web presentations are conducted using WebShow Publisher.

Your Web audience uses WebShow to view your Web presentations.

To use WebShow Publisher, you must have a live connection to the Web. For example, if using a WPP such as NETCOM, you need to dial up your account. If you have access to the Web through a LAN, log onto the network.

Related Topics

Creating a Presentation in ActivePresenter

Viewing a Presentation on the World Wide Web

What is a Live Web Presentation?

What is an On-Demand Web Presentation?


   Creating a Presentation in ActivePresenter

Create the presentation you want to publish to the World Wide Web in ActivePresenter. All you have to do is focus on your message. ActivePresenter’s Intelligent Formatting technology makes all the right design decisions for you.

For more detailed information on creating a presentation, see the online help when using ActivePresenter. To get you started quickly, see the help topic "Four Quick Steps to a Finished Presentation."

Note

•	Presentations created in ASAP WordPower and ASAP 1.0 can be opened in WebShow Publisher and published to the World Wide Web.

Related Topics

Starting ActivePresenter

Editing a Presentation in ActivePresenter


    Viewing a Presentation on the World Wide Web

To view your Web presentation, including joining a live Web presentation, your Web audience must have WebShow installed in its Web browser. Versions of WebShow for Netscape Navigator (Windows 95 and Windows 3.1) and Microsoft Internet Explorer (Windows 95) are available free from Software Publishing Corporation's Web site. If your Web audience doesn't have WebShow, tell them to download a copy from http://www.spco.com/download/downmain.htm. You can also distribute the copies of WebShow included on the ActivePresenter CD-ROM.

You, too, need WebShow to view a presentation on the Web. Although in WebShow Publisher you can work with a presentation that was already published to your presentation site (it can be opened and previewed), and you can conduct a live Web presentation, you need WebShow to view a presentation published to a presentation site you don't have access to or join a live presentation conducted by someone else.

ActivePresenter comes with WebShow. When you installed ActivePresenter with Web publishing capabilities, WebShow was installed if you have a Web browser on your system.

Note

•	If you have more than one Web browser on your system, WebShow will be installed in the default browser.

Related Topics

Publishing and Presenting on the World Wide Web

Distributing WebShow to Your Web Audience


Publishing a PowerPoint Presentation

With WebShow Publisher, you can easily publish your PowerPoint (Office 95 and 97 versions) presentations to the World Wide Web.

When you open a PowerPoint presentation in WebShow Publisher, PowerPoint is automatically started. WebShow Publisher takes a snapshot of each page in the PowerPoint presentation and creates an ActivePresenter presentation. Each page of the new presentation will look the same as it did in PowerPoint; however, any live objects (such as animation or video clips and links to data) won't be active.

To open a PowerPoint presentation in WebShow Publisher, PowerPoint must be installed on your computer.

Related Topics

Publishing and Presenting on the World Wide Web

Opening a PowerPoint Presentation


Working with WebShow Publisher -- The Basics

Types of Web Presentations


    What is a Live Web Presentation?

An ActivePresenter presentation published to the World Wide Web as a live Web presentation is started and conducted by a moderator using WebShow Publisher.

Participants, using WebShow, can join the live presentation and view the presentation pages as the moderator navigates through the presentation. Usually, the moderator sets up a telephone conference call so that participants can communicate freely.

After a live Web presentation, the moderator might republish the ActivePresenter presentation for on-demand viewing, which would allow the presentation to be saved, printed, and possibly edited.

Related Topic

What is an On-Demand Web Presentation?


    What is an On-Demand Web Presentation?

Your Web audience, using WebShow, can turn the pages of your ActivePresenter presentation when you publish it to the World Wide Web as an on-demand Web presentation that can be viewed at any time.

Depending on which publishing option was used (Quick or Advanced), your Web audience can use the navigation bar, keys and mouse buttons, or the pop-up menu to navigate through the presentation pages.

Related Topics

What is a Live Web Presentation?

What is Quick Publish?

What is Advanced Publish?


Working with WebShow Publisher -- The Basics

Working with a Presentation Before Publishing It


Opening a Presentation

You must open an ActivePresenter presentation before you can publish it to the World Wide Web. You might also want to open a presentation to preview it.

1	Click

2	Select the ActivePresenter file (.AP) you want.

You can also open an ASAP WordPower or ASAP 1.0 file (.ASP).

3	Click Open.

The ActivePresenter presentation displays in the WebShow Publisher main window.

Notes

•	If you started WebShow Publisher from within ActivePresenter, the presentation you were currently working on in ActivePresenter is automatically opened in WebShow Publisher.

•	You can't edit an ActivePresenter presentation in WebShow Publisher. Return to ActivePresenter to edit the presentation.

Related Topics

Previewing a Presentation

Editing a Presentation in ActivePresenter


Opening a PowerPoint Presentation

You must open a PowerPoint presentation before you can publish it to the World Wide Web.

To open a PowerPoint presentation in WebShow Publisher, PowerPoint (versions 7.0 and 8.0) must be installed on your computer.

1	In WebShow Publisher, click

2	In the Files of type list, select PowerPoint Presentations (*.ppt).

3	Select the PowerPoint file (.PPT) you want.

4	Click Open.

5	PowerPoint is automatically opened. WebShow Publisher takes a snapshot of each page in the PowerPoint presentation and creates an ActivePresenter presentation.

When finished, PowerPoint is closed and the new ActivePresenter presentation displays in the WebShow Publisher main window. You're now ready to publish the presentation.

Related Topic

Previewing a Presentation


Printing a Presentation

To print an ActivePresenter presentation before you publish it to the World Wide Web, return to ActivePresenter.

1	In WebShow Publisher, click Go to ActivePresenter on the File menu.

If you have an ActivePresenter presentation open in WebShow Publisher, the presentation file will open automatically in ActivePresenter.

2	In ActivePresenter, open the presentation (if necessary) and then click Print on the File menu.

3	In the Print dialog box

Select:	To print:

Full Page	Each page of the presentation on a separate sheet of paper

A Handouts option	The specified number of presentation pages on a sheet of paper

4	Select whether to print in black and white or color.

5	Set the range of pages to print.

6	Click OK to begin printing or click Printer to change printers or print settings.


Previewing a Presentation

You can preview an ActivePresenter presentation before you publish it to the World Wide Web.

1	Open an ActivePresenter presentation.

The presentation displays in the WebShow Publisher main window.

2	Use the navigation bar to preview the pages in the presentation.

Click:	To:

Show the next page

Show the previous page

Display the Go to Page list. Then click the page you want to see. The status bar indicates the current page number and the total number of pages in the presentation

Display the presentation full-screen. Click Esc to return to the original size

Note

•	You can use keys and mouse buttons to turn pages in the presentation whether or not the navigation bar appears in the WebShow Publisher window. (When displaying a presentation full-screen, the navigation bar isn’t available.)

Related Topics

Opening a Presentation

Turning Pages without the Navigation Bar


Working with WebShow Publisher -- The Basics

Working with a Presentation After Publishing It


Opening a Published Presentation

To begin a live Web presentation of a presentation you previously published to the World Wide Web, you must first open the published presentation. (If you just published the presentation, you can begin the live Web presentation without opening the published presentation.)

You might also want to open a published presentation to preview it.

1	If necessary, choose the presentation site you want to work with.

2	Click

3	Select a published presentation from the list of presentation centers.

To open a presentation published to an FTP URL, not a presentation center, type the complete URL (including the Web page filename) in the text box.

An example of a complete URL is: ftp://www.mycompany.com/presentations/index.htm/

4	Type your Web site FTP user ID and password, if necessary.

These fields are filled in with the information you provided when ActivePresenter was installed with Web publishing capabilities. When opening a published presentation from a presentation center, you don’t need to re-enter this information. When opening a presentation published to an FTP URL, be sure to type the user ID and password for that FTP Web site.

If you don't know your FTP user ID and password, contact your Web site Webmaster.

5	Click Open.

The ActivePresenter presentation displays in the WebShow Publisher main window.

Notes

•	You can't edit an ActivePresenter presentation in WebShow Publisher. Return to ActivePresenter to edit the presentation. If you edit a presentation that has already been published to the World Wide Web, you must publish it again if you want your Web audience to see the changes.

•	FTP user IDs and passwords are usually case-sensitive. Be careful when typing them.

Related Topics

Choosing the Current Presentation Site

Previewing a Published Presentation

Editing a Presentation in ActivePresenter


Printing a Published Presentation

To print an ActivePresenter presentation after you published it to the World Wide Web, return to ActivePresenter.

1	Open a published presentation.

2	In WebShow Publisher, click Go to ActivePresenter on the File menu.

You'll be asked to save the presentation file. Then ActivePresenter will start and the presentation file will open.

3	In ActivePresenter, click Print on the File menu.

4	In the Print dialog box

Select:	To print:

Full Page	Each page of the presentation on a separate sheet of paper

A Handouts option	The specified number of presentation pages on a sheet of paper

5	Select whether to print in black and white or color.

6	Set the range of pages to print.

7	Click OK to begin printing or click Printer to change printers or print settings.

Note

•	To print a Web page that contains an ActivePresenter presentation, open and print it in a Web browser. When you print a Web page, the pages of the presentation aren’t printed.

Related Topic

Opening a Published Presentation


Previewing a Published Presentation

You can preview an ActivePresenter presentation after you publish it to a Web page.

1	Open a published presentation.

The presentation displays in the WebShow Publisher main window.

2	Use the navigation bar to preview the pages in the presentation.

Click:	To:

Show the next page

Show the previous page

Display the Go to Page list. Then click the page you want to see. The status bar indicates the current page number and the total number of pages in the presentation

Display the presentation full-screen. Click Esc to return to the original size

Notes

•	When previewing a presentation that has already been published to the World Wide Web, only the ActivePresenter presentation displays in the WebShow Publisher main window. To see how the presentation looks in the Web page, open the Web page in a Web browser.

•	To preview the presentation in a Web browser at the time you publish it to a Web page, select Preview Now on the last publish dialog box.

•	You can use keys and mouse buttons to turn pages in the presentation whether or not the navigation bar appears in the WebShow Publisher window. (When displaying a presentation full-screen, the navigation bar isn’t available.)

Related Topics

Opening a Published Presentation

Turning Pages without the Navigation Bar


Working with WebShow Publisher -- The Basics

Working with the Presentation Site and Centers

Presentation Site


What is a Presentation Site?

A presentation site is a location on a Web server that contains at least one presentation center where WebShow Publisher publishes your ActivePresenter presentations.

The presentation site was set up when you installed ActivePresenter with Web publishing capabilities. The setup program requested information about the Web server that hosts the site: its HTTP and FTP URLs, your FTP user ID and password, and the HTTP default HTML filename.

In WebShow Publisher, you can set up other presentation sites. Again, you'll need to know information about the Web server (see the paragraph above). Contact your Web site Webmaster.

Notes

•	The Quick Publish option always publishes a presentation to a center on the presentation site. To publish to an FTP URL not associated with the presentation site, use the Advanced Publish option.

•	The location of the presentation site is the directory that the FTP URL points to. For example, the FTP URL might be ftp://www.mycompany.com, but it might actually be pointing to ftp://www.mycompany.com/~username on the Web server.

Related Topics

Working with Presentation Sites

Security of the Presentation Site

What is a Presentation Center?

What is Quick Publish?

What is Advanced Publish?


Working with Presentation Site
Working with Presentation Sites

Click the topic you want to see.

•	Creating and Modifying a Presentation Site

•	Choosing the Current Presentation Site

•	Removing a Presentation Site


Creating and Modifying a Presentation Site

Before you create a new presentation site, or change the properties of an existing one, contact your Web site Webmaster. The Webmaster needs to prepare the Web server that hosts the Web site and you need to get information from the Webmaster.

To create a presentation site:

1	Click Choose Presentation Site on the Presentations menu.

2	Click Add Site to List.

3	Type a name for the presentation site.

4	Type the HTTP and FTP URLs, your FTP user ID and password, and the HTTP default HTML filename.

5	Click Add Site.

6	Click OK.

To work with the presentation site (such as open a published presentation, publish a presentation, or add or delete presentation centers), choose it as the current presentation site.

To modify a presentation site:

1	Click Choose Presentation Site on the Presentations menu.

2	Select a presentation site.

3	Click Properties.

4	Type the changes you want to make.

5	Click OK. Then click OK again.

The changes you made will take effect once WebShow Publisher automatically closes and restarts.

Related Topics

Choosing the Current Presentation Site

Presentation Site Setup Requirements


Choosing the Current Presentation Site

If you have set up more than one presentation site, choose the presentation site you want to work with before you open a published presentation, publish a presentation, or add or delete presentation centers.

1	Click Choose Presentation Site on the Presentations menu.

The current presentation site is highlighted in the list.

2	Select another presentation site.

3	Click OK.

The changes you made will take effect once WebShow Publisher automatically closes and restarts.

Related Topics

Creating and Modifying a Presentation Site

Removing a Presentation Site


Removing a Presentation Site

Removing a presentation site from the list of available sites in the Choose Presentation Site dialog box doesn't delete any directories or files on the Web server. Contact your Web site Webmaster if you want to delete the presentation site from the server.

1	Click Choose Presentation Site on the Presentations menu.

The current presentation site is highlighted in the list and can't be removed.

2	Select another presentation site.

3	Click Remove Site from List.

4	Click OK.

Related Topics

Creating and Modifying a Presentation Site


Presentation Site Setup Requirements

Before you create a new presentation site, or change the properties of an existing one, contact your Web site Webmaster. The Webmaster needs to prepare the Web server that hosts the Web site. You might want to give her, or him, a copy of these instructions.

Also, you need to get information from the Webmaster to type in the Add Presentation Site or Presentation Site Properties dialog box.

•	Set Up FTP and HTTP Services on Your Web Site

FTP (File Transfer Protocol) is necessary to copy your ActivePresenter presentations and other files to your Web site.

HTTP (HyperText Transfer Protocol) is necessary for your Web audience to view your Web pages that contain ActivePresenter presentations.

The FTP and HTTP services don’t have to run on the same physical hardware.

•	Create a Presentation Site Location

The ActivePresenter setup program creates a presentation site on your Web site (the presentation site is a location on your Web site, just as the Web site is a location on a Web server).

Discuss with your Webmaster if you want to create a special directory on your Web site for publishing your ActivePresenter presentations. For example, if your Web site is located at www.mycompany.com, you might want to create the presentation site directory at www.mycompany.com/presentations/.

Directories on a Web server can be aliased.

•	Create FTP and HTTP URLs

Once the presentation site directory is setup, then the Webmaster needs to create both FTP and HTTP URLs that point to it. For example, ftp://www.mycompany.com/presentations/ and http://www.mycompany.com/presentations/. Don’t use international characters in the URLs. You need to type this information in the Add Presentation site dialog box.

URLs can be aliased to a virtual server. For example, if the presentation site is at www.mycompany.com/presentations/, the URLs can be www.mycompanypres.com.

•	Set up FTP User ID and Password, and Rights

The Webmaster needs to assign you an FTP user ID and password for access to the Web site. User IDs and passwords are usually case-sensitive. For simplicity, use lowercase characters. You need to type this information in the Add Presentation site dialog box.

You also need read/write/delete privileges (read/write/execute on a UNIX server) to the site directory in order for WebShow Publisher to publish and unpublish presentations.

Discuss how the Web server assigns rights to directories you create. If you want others to work with presentations you publish and centers you create, then give others access rights to directories you create.

•	Set up a Default HTML Filename for the HTTP Server

Typical default HTML filenames are index.html or default.htm. If the Web server is configured with more than one default HTML filename, pick one. It’s a good idea to create default filenames with both the .htm and .html extensions. You need to type this information in the Add Presentation site dialog box.

•	Configure the Web Server for ActivePresenter (.AP) Files

Any Web server can process a Web page that contains an ActivePresenter presentation. The Webmaster needs to configure the Web server to associate the .AP file extension to the MIME (Multipurpose Internet Mail Extensions) type application/x-activepresenter.


Security of the Presentation Site

Your WPP Webmaster is solely responsible for the security of all data posted to your Web server.

If unauthorized persons can gain access to your Web server, then any data on it can be tampered with. It's not a good idea to publish information that is strictly confidential unless you're sure your Web site is completely secure.

Private PIN Code

When you installed ActivePresenter with Web publishing capabilities, the setup program asked for a private PIN code. This code signifies you are the owner of the presentations you publish using the Quick Publish option and presentation centers you create. (Your PIN doesn't apply to the default center created when ActivePresenter was installed.)

You can require others to enter your PIN to unpublish a presentation, begin a live Web presentation, or delete a presentation center you created.

Privacy Tips

Here are some tips for protecting the privacy of your live Web presentations:

•	Until the moderator starts a live Web presentation, the only presentation page that can be seen by the Web audience is the first page. To keep casual Web surfers from knowing even the title of the presentation, make the first page blank.

•	When starting a live Web presentation, the moderator can assign a password. Only participants who know the password can join.

•	If the presentation contains sensitive information, publish it just before beginning the live Web presentation. Then unpublish it as soon as the live presentation has ended. Also, announce the URL of the Web page containing the live presentation when you have all participants on a telephone conference call.


Working with WebShow Publisher -- The Basics

Working with the Presentation Site and Centers

Presentation Centers


What is a Presentation Center?

A presentation center is one of many locations on the Web presentation site where WebShow Publisher publishes your ActivePresenter presentations. When you use the Quick Publish option, your presentation is published to the center you select.

When you installed ActivePresenter with Web publishing capabilities, one presentation center with the name Center was created. You can add as many centers as you want.

In an Intranet situation, you might want to create presentation centers for company departments (such as Marketing, Human Resources, and R&D). On the Internet, you might want to create presentation centers for products or services you provide. A center can contain many published presentations.

To make it easy for your Web audience to keep abreast of the other presentations on your Web site, each presentation center has a Web page that lists the presentations published to that center. The center Web page lists information such as the title of the presentation, and the date, time, and name of the moderator of a live Web presentation. When you publish and unpublish a presentation, the center Web page is automatically updated.

When announcing a presentation to your Web audience, be sure to give the URL of the center Web page. From the center Web page, click the image to the left of the presentation information to view the presentation. The image to the left of the presentation tells you the type of presentation it is.

This image:	Means:

Meeting room with people	The live Web presentation is in progress. When you click the image to go to the Web page that contains the presentation, the Join dialog box appears. Type your name and, if required, the password. You view the presentation pages as the moderator turns them

Empty meeting room	The live Web presentation is scheduled, but hasn’t begun. When you click the image to go to the Web page that contains the presentation, a message appears saying the presentation isn't in progress

Video library or slideshow	The on-demand Web presentation can be viewed at any time. When you click the image, you go to the Web page that contains the presentation. You can turn the presentation pages yourself

Notes

•	The Quick Publish option always publishes a presentation to a center on the presentation site. To publish to an FTP URL not associated with the presentation site, use the Advanced Publish option.

•	The location of a presentation center is a directory created at the base of the presentation site. For example, if the presentation site location is ftp://www.yourcompany.com/, then the location of the default presentation center is ftp://www.yourcompany.com/center/.

Each presentation published to a center is located in its own directory. For example, if the default presentation center is ftp://www.yourcompany.com/center/, then the location of a presentation is  ftp://www.yourcompany.com/center/pres_name, where the pres_name directory is the name of your presentation’s title (any spaces in the presentation title are replaced with hyphens and international characters are removed).

The filename of the Web page that contains the presentation is always the HTTP default HTML filename for your Web server, which you entered when you installed ActivePresenter. Examples are index.htm or index.html.

Related Topics

Adding a Presentation Center

Deleting a Presentation Center

What is Advanced Publish?


Adding a Presentation Center

You can add a presentation center only to the presentation site created when WebShow Publisher was installed.

1	If necessary, choose the presentation site you want to work with.

2	Click Presentation Centers on the Presentations menu.

3	Type the name of the presentation center you want to add.

Avoid using international characters in the center name, as they are removed.

4	Select a template (style) for the new center's Web page.

5	Click New Center.

The new center name appears in the list of presentation centers.

6	When you’re finished, click Close.

Notes

•	The private PIN code you entered when you installed ActivePresenter signifies you’re the owner of the presentation centers you add. You had the option in the setup program to require others to enter your PIN in order to delete a center you created.

•	Your PIN doesn't apply to the default center (named Center) created when ActivePresenter was installed. Anyone can delete it.

Related Topics

Choosing the Current Presentation Site

Deleting a Presentation Center

What is a Web Page Style?

About Presentation Center Web Page Styles


Deleting a Presentation Center

Deleting a presentation center deletes all the presentations published to it. Check with others if you're unsure whether any presentations on a center should be deleted.

1	If necessary, choose the presentation site you want to work with.

2	Click Presentation Centers on the Presentations menu.

3	Select a presentation center.

4	Click Delete Center.

5	Click Close.

Notes

•	Be sure one presentation center exists if you want to use the Quick Publish option.

•	The private PIN code you entered when you installed ActivePresenter signifies you’re the owner of the presentation centers you add. You had the option in the setup program to require others to enter your PIN in order to delete a center you created.

•	If you didn’t create the center you want to delete, then you might be required to enter the private PIN code of the person who created it. If the code is required and you don’t know it, then you can’t delete the center.

•	Your PIN doesn't apply to the default center (named Center) created when ActivePresenter was installed. Anyone can delete it.

Related Topics

Choosing the Current Presentation Site

Adding a Presentation Center


Working with WebShow Publisher -- The Basics

Working with Web Page Styles


What is a Web Page Style?

Information is presented on the World Wide Web in documents called Web pages. The essence of the WWW is its rich, graphical nature and the most intriguing Web pages are created by graphical designers, whose flair for layout helps accentuate the text message.

When you publish an ActivePresenter presentation to the WWW, WebShow Publisher creates a Web page to insert the presentation in. The look of the Web page can be just as important as the look and content of your presentation in making an impact on your Web audience.

WebShow Publisher comes with a collection of professionally designed Web pages, some enhanced with presentation-setting images (such as a meeting room or a TV/VCR) and others with a textured background.

When you publish a Web presentation using the Quick Publish option or create a presentation center, you can choose a Web page style.

Notes

•	Web page styles are available only when using the Quick Publish option. When using the Advanced Publish option, WebShow Publisher creates a plain Web page, which you can modify if you want.

•	When using the Quick Publish option, the filename of the Web page that contains the presentation is always the HTTP default HTML filename for your Web server, which you entered when you installed ActivePresenter. Examples are index.htm or index.html.

Related Topics

About Presentation Web Page Styles

About Presentation Center Web Page Styles

Modifying and Creating a Web Page


About Presentation Web Page Styles

When you publish a Web presentation using the Quick Publish option, you can choose a style from three categories:

Category:	Description:

800 x 600	Styles with (800 x 600) in the name have presentation-setting images and are optimized for that screen resolution

640 x 480	Styles with (640 x 480) in the name have presentation-setting images and are optimized for that screen resolution

Textures	Styles with no screen resolution in the name have a textured background instead of images and are suitable for any screen resolution. For presentations published for on-demand viewing, a navigation bar appears in the presentation window for turning pages

Notes

•	When you install ActivePresenter with Web publishing capabilities, the presentation templates are copied to your presentation site in a directory named \RTEMPLATES. If available disk space on your Web server is an issue, you or your Webmaster can delete template files that you don’t use.

•	The image files used in all the Web page styles are located in the presentation site base directory.

Related Topic

About Presentation Center Web Page Styles


About Presentation Center Web Page Styles

When you create a presentation center, you can choose from several Web page styles that are suitable for any screen resolution.

Notes

•	When you install ActivePresenter with Web publishing capabilities, the presentation center templates are copied to your presentation site in a directory named \CTEMPLATES. If available disk space on your Web server is an issue, you or your Webmaster can delete template files that you don’t use.

•	The image files used in all the Web page styles are located in the presentation site base directory.

Related Topics

About Presentation Web Page Styles

Adding a Presentation Center


Modifying and Creating a Web Page

A Web page is a text file created in HTML (HyperText Markup Language). You can edit a Web page WebShow Publisher creates in a text or HTML editor, although it’s recommended that you do this only if you’re experienced with HTML.

If you edit a Web page that WebShow Publisher creates, be sure not to change any of the unique tags or keywords WebShow Publisher inserts. Don’t change the information between the tags <!--BEGIN A PUBLISHED CONFERENCE> and <!--END A PUBLISHED CONFERENCE>. Don’t change the <OBJECT> and <EMBED> tags.

You can create your own Web page style for a presentation. Use one of the existing WebShow Publisher Web page styles as a starting point so that your page contains all of the unique tags and keywords WebShow Publisher requires. Save the Web page with the extension .HTM and copy the file to your presentation site in the directory named \RTEMPLATES.


Publishing a Presentation on the World Wide Web

Quick Publish


   What is Quick Publish?

Quick Publish is the easiest, fastest way to publish an ActivePresenter presentation to the World Wide Web. All you have to do is provide the Publish Wizard information about your presentation, select the presentation center you want to publish to, and choose the style for the Web page that contains the presentation.

WebShow Publisher does the rest, including creating a professionally designed Web page and posting all necessary files to your Web site. Your Web audience will be impressed with the compelling visuals in your presentation and on your Web page.

Using Quick Publish, you can publish a live Web presentation, which is started and conducted by a moderator, or a presentation that can be viewed on-demand by your Web audience.

Note

•	To publish to an FTP URL, not a presentation center, and to set properties to customize how the presentation looks on the Web page and how your Web audience interacts with it, use the Advanced Publish option.

Related Topics

Publishing a Live Presentation Using Quick Publish

Publishing an On-Demand Presentation Using Quick Publish

What is Advanced Publish?


   Publishing a Live Presentation Using Quick Publish

If you started WebShow Publisher by clicking  [image]  in ActivePresenter, start with step 4.

1	In WebShow Publisher, open an ActivePresenter presentation.

2	If necessary, choose the presentation site you want to work with.

3	Click

4	In the Publish Wizard, click Next.

5	Type the title of your presentation (by default, the filename of the presentation without its extension appears) and an optional description. Click Next.

Avoid using international characters in the title, as they are removed.

6	Click Live, and then click Next.

7	Type a date and time the presentation is scheduled to start (any format is acceptable, such as Today and Noon), and the name and telephone number of the moderator (all fields are optional). Click Next.

8	Select a presentation center and a Web page style. Click Next.

9	Note the presentation information that appears in the text box, especially the date and time and the URL of the presentation center Web page. You need to communicate this information to the people you invite to join. An easy way to do this is to select the text, copy it, then paste it in an email message. Click Finish.

10	To preview the presentation center Web page in your Web browser, click Preview Now. Then click the image to the left of the presentation information to view the presentation. Or click Done.

Notes

•	When announcing a presentation, be sure to give the URL of the center Web page so your Web audience can keep abreast of the other presentations on your Web site.

•	Each presentation published to a center is located in its own directory. For example, if the default presentation center is ftp://www.yourcompany.com/center/, then the location of a presentation is  ftp://www.yourcompany.com/center/pres_name, where the pres_name directory is the name of your presentation’s title (any spaces in the presentation title are replaced with hyphens and international characters are removed).

The filename of the Web page that contains the presentation is always the HTTP default HTML filename for your Web server, which you entered when you installed ActivePresenter.

Related Topics

Choosing the Current Presentation Site

Before You Begin a Live Web Presentation

Beginning a Live Web Presentation


   Publishing an On-Demand Presentation Using Quick Publish

If you started WebShow Publisher by clicking  [image]  in ActivePresenter, start with step 4.

1	In WebShow Publisher, open an ActivePresenter presentation.

2	If necessary, choose the presentation site you want to work with.

3	Click

4	In the Publish Wizard, click Next.

5	Type the title of your presentation (by default, the filename of the presentation without its extension appears) and an optional description. Click Next.

Avoid using international characters in the title, as they are removed.

6	Click On Demand, and then click Next.

7	Select a presentation center and a Web page style. Click Next.

8	Note the presentation information that appears in the text box, especially the URL of the presentation center Web page. You need to communicate this information to the people you want to view your presentation. An easy way to do this is to select the text, copy it, then paste it in an email message. Click Finish.

9	To preview the presentation center Web page in your Web browser, click Preview Now. Then click the image to the left of the presentation information to view the presentation. Or click Done.

Notes

•	When announcing a presentation, be sure to give the URL of the center Web page so your Web audience can keep abreast of the other presentations on your Web site.

•	Each presentation published to a center is located in its own directory. For example, if the default presentation center is ftp://www.yourcompany.com/center/, then the location of a presentation is  ftp://www.yourcompany.com/center/pres_name, where the pres_name directory is the name of your presentation’s title (any spaces in the presentation title are replaced with hyphens and international characters are removed).

The filename of the Web page that contains the presentation is always the HTTP default HTML filename for your Web server, which you entered when you installed ActivePresenter.

Related Topic

Choosing the Current Presentation Site


Publishing a Presentation on the World Wide Web

Advanced Publish


   What is Advanced Publish?

Advanced Publish allows you to publish an ActivePresenter presentation to an FTP URL not associated with the presentation site, and set properties to customize how the presentation looks on the Web page and how your Web audience interacts with it.

WebShow Publisher creates the Web page that contains the presentation; however, there aren't any Web page styles to choose from. (With the Quick Publish option, you can select from many Web page designs). If you know HTML, you can modify the page to create the look you want (for example, you might want to add an image such as a company logo).

Using Advance Publish, you can publish a live Web presentation, which is started and conducted by a moderator, or a presentation that can be viewed on-demand by your Web audience.

Note

•	WebShow Publisher doesn’t support publishing to a presentation center using the Advanced Publish option.

Related Topics

Publishing a Live Presentation Using Advanced Publish

Publishing an On-Demand Presentation Using Advanced Publish

Modifying and Creating a Web Page

What is Quick Publish?


   Publishing a Live Presentation Using Advanced Publish

If you had a presentation open in ActivePresenter, and started WebShow Publisher by clicking Go to WebShow Publisher on the ActivePresenter File menu, start with step 2.

(If you clicked  [image]  in ActivePresenter, click Cancel in the Publish Wizard, and then start with step 2.)

1	In WebShow Publisher, open an ActivePresenter presentation.

2	Click Advanced Publish on the Presentations menu.

3	In the Advanced Publish dialog box, type the complete FTP URL (including a filename for the Web page) of the Web site you want to publish to.

An example of a complete FTP URL is: ftp://www.alternative.com/status.htm.

4	Type your user ID and password for access to the FTP Web site.

If you don't know this information, contact the Web site Webmaster.

5	Click Properties.

6	In the Play Tab of the Presentation Properties dialog box, click Yes in the Live Presentation group.

7	Continue to set properties on the Page Setup and Appearance tabs. Then click OK.

8	Click OK again. Note the FTP URL of the Web page that contains the live presentation. When announcing your presentation to the people you invite to join, be sure to give them the HTTP URL equivalent.

9	To preview the Web page the presentation was published to in your Web browser, click Preview Now. Or click Done.

Notes

•	FTP user IDs and passwords are usually case-sensitive. Be careful when typing them.

•	If the Preview Now button doesn’t launch your Web browser, click Done. Then open your Web browser and go to the Web page your presentation was published to.

•	You can publish more than one presentation to the same FTP directory as long as you give a unique filename for the Web page that contains the presentation in the URL. If you want to publish the same presentation more than once, only one copy of the ActivePresenter (.AP) file can reside on the Web site; however, it can be associated with many Web pages.

•	WebShow Publisher doesn’t support publishing to a presentation center using the Advanced Publish option. The Quick Publish option publishes to presentation centers.

Related Topics

Setting Advanced Publish Properties

Beginning a Live Web Presentation


   Publishing an On-Demand Presentation Using Advanced Publish

If you had a presentation open in ActivePresenter, and started WebShow Publisher by clicking Go to WebShow Publisher on the ActivePresenter File menu, start with step 2.

(If you clicked  [image]  in ActivePresenter, click Cancel in the Publish Wizard, and then start with step 2.)

1	In WebShow Publisher, open an ActivePresenter presentation.

2	Click Advanced Publish on the Presentations menu.

3	In the Advanced Publish dialog box, type the complete FTP URL (including a filename for the Web page) of the Web site you want to publish to.

An example of a complete FTP URL is: ftp://www.alternative.com/status.htm.

4	Type your user ID and password for access to the FTP Web site.

If you don't know this information, contact your Web site Webmaster.

5	Click Properties.

6	In the Play Tab of the Presentation Properties dialog box, click No in the Live Presentation group.

7	Continue to set properties on the Play, Page Setup, Appearance, Buttons & Menus, and Sound tabs. Then click OK.

8	Click OK again. Note the FTP URL of the Web page that contains the live presentation. When announcing your presentation to the people you want to view it, be sure to give them the HTTP URL equivalent.

9	To preview the Web page the presentation was published to in your Web browser, click Preview Now. Or click Done.

Notes

•	FTP user IDs and passwords are usually case-sensitive. Be careful when typing them.

•	If the Preview Now button doesn’t launch your Web browser, click Done. Then open your Web browser and go to the Web page your presentation was published to.

•	You can publish more than one presentation to the same FTP directory as long as you give a unique filename for the Web page that contains the presentation in the URL. If you want to publish the same presentation more than once, only one copy of the ActivePresenter (.AP) file can reside on the Web site; however, it can be associated with many Web pages.

•	WebShow Publisher doesn’t support publishing to a presentation center using the Advanced Publish option. The Quick Publish option publishes to presentation centers.

Related Topic

Setting Advanced Publish Properties


Playing Pre-Recorded Sound

Only a presentation published for on-demand viewing using the Advanced Publish option can play pre-recorded sound files. (Playing sound files is not available for a live Web presentation, or a Web presentation published for on-demand viewing using the Quick Publish option. You can, however, broadcast live sound during a live Web presentation if you have RealAudio Encoder 3.0 (with live broadcast capability) and RealAudio Server from Progressive Networks.)

WebShow supports RealAudio format (.RA) sound files. To hear sound, your Web audience needs RealAudio Player 3.0 from Progressive Networks configured for its Web browser, a computer with a sound card and drivers installed, and speakers or headphones.

RealAudio Player supports voice (.WAV) files that have been converted to RealAudio format (.RA). Voice files can contain speech and music (for example, you can record music from a compact disc in a voice file).

The sound files you add to an ActivePresenter presentation must be served by a RealAudio Server running on your Web site in order for people accessing your Web page to hear them. Contact your Webmaster to find out if your Web site supports RealAudio.

RealAudio Server is compatible with any Web server which supports configurable MIME types and can be run as a separate process on the same physical hardware as your Web server. For more information on pricing, system requirements, and set up instructions, go to the RealAudio home page at http://www.realaudio.com.

To add sound to an on-demand presentation published using the Advanced Publish option, go to the Sound tab of the Advanced Properties dialog box.

Related Topics

Setting Advanced Publish Properties

Sound Property

Broadcasting Live Sound


Moderating a Live Web Presentation


   Before You Begin a Live Web Presentation

To begin a live Web presentation, your computer must have unrestricted access to the Internet (not through a proxy server) and TCP/IP must be installed. For more information, see System Requirements for Moderating Live Web Presentations.

Before beginning a live Web presentation, be sure to announce it to the people you invite to join.

Communicate the:

•	HTTP URL of either the Web page the presentation was published to or the center Web page

•	Date and time the live presentation is to start

•	Password, if you’re going to require one

If you used the Quick Publish option, this and other information (except for the password) appears in a text box at the end of the Publish Wizard. You might want to copy the text and paste it in an email message.

Your Web audience must have WebShow installed in its Web browser to view your presentation. Versions of WebShow for Netscape Navigator (Windows 95 and Windows 3.1) and Microsoft Internet Explorer (Windows 95) are available free from Software Publishing Corporation's Web site. If your Web audience doesn't have WebShow, tell them to download a copy from http://www.spco.com/download/downmain.htm. You can also distribute the copies of WebShow included on the ActivePresenter CD-ROM (versions for Windows 95 only).

Usually, you'll want to set up a telephone conference call so that participants can communicate freely.

Note

•	Passwords are usually case-sensitive; be sure to tell your Web audience the exact capitalization (for simplicity, use all lowercase characters). You specify the password when you begin the live presentation, not when you published it.

Related Topics

Beginning a Live Web Presentation

How Many Participants Can Join a Live Web Presentation?

Distributing WebShow to Your Web Audience


How Many Participants Can Join a Live Web Presentation?

The number of people allowed to join a live Web presentation depends on the participant capacity. When conducting a live Web presentation, the maximum number of participants allowed appears in the status bar at the bottom of the WebShow Publishing window.

To increase the number of simultaneous participants, you need to purchase additional participant packs from Software Publishing Corporation. For more information, go to SPC’s Web site at http://www.spco.com/products/apmain.htm or call 1 (800) 557-3743.


   Beginning a Live Web Presentation

1	Open a presentation that was published as a live presentation.

If you just published the presentation, you can begin the live Web presentation without opening the published presentation.

2	Click

If the Begin Live Presentation button doesn’t appear in the WebShow Publisher main window, then the presentation you opened wasn’t published as a live presentation.

3	In the Begin Live Presentation dialog box, type a password if you want to require participants to type it in order to join the live Web presentation. (Passwords are usually case-sensitive. For simplicity, use all lowercase characters.)

Deselect the checkbox if you don't want to restrict who joins.

4	If you want to broadcast live sound during the presentation, select Broadcast RealAudio. Then continue with step 5. Otherwise, click OK and read the paragraph below step 8.

With RealAudio Encoder 3.0 (with live broadcast capability) installed on your computer and RealAudio Server running on your Web site, you can broadcast live sound recorded with a microphone. RealAudio Encoder and RealAudio Server are products from Progressive Networks. For more information, go to http://www.realaudio.com

5	Type the URL of the RealAudio Server, including a name for the live sound session.

For example, if the URL of the RealAudio Server is pnm://www.mycompany.com and the title of your presentation is Marketing Update, type pnm://www.mycompany.com/marketing_update. (The name for the live sound session can be anything you want.)

6	Then click OK. RealAudio Encoder automatically opens.

7	In the Destination group, click the RealAudio Server tab.

In this box:	Type the:

Host	URL of the RealAudio Server (without the live sound session name) from step 5. For example, type pnm://www.mycompany.com

File Name	Live sound session name from step 5. For example, type marketing_update

Password	RealAudio Server password, if required

For information about setting options on the Live Stream tab in the Source group, consult your RealAudio Encoder documentation.

8	Click Start Encoding. Then minimize RealAudio Encoder.

In WebShow Publisher, the presentation opens at the current page. Use the navigation bar to move through the presentation. Participants in the live Web presentation see the pages as you turn them.

Notes

•	You might want to wait a few minutes after beginning the live Web presentation before you start turning pages to give all the participants you expect time to join.

•	If you're broadcasting live sound, you might want to begin the live presentation and set up RealAudio Encoder before the announced start time of the presentation. If participants join the presentation before you finish step 8, then they'll have to refresh their browser in order to hear sound. Also, there might be a lag time up to several seconds before your audience hears you. Consider talking about the next page for a few seconds before you actually turn it.

•	Remind participants that they can click in the WebShow window to display the presentation full-screen. To return to the original size, click again.

•	If a participant is behind a firewall or there's a problem with the network connection, she won't be able to join the live Web presentation. In this situation, a navigation bar appears in the WebShow window, allowing her to turn pages in the presentation. She'll see the first page in the presentation, not the current page you are on. If any participants are in this situation, let them know the number of the current page you’re on and give a verbal cue when you turn pages.

•	If you lose the live connection to the Web during your presentation, publish the live presentation again and restart the live presentation.

•	The private PIN code you entered when you installed ActivePresenter signifies you’re the owner of the presentations you publish using the Quick Publish option. You had the option in the setup program to require others to enter your PIN in order to begin a live presentation you published.

•	If you didn’t publish the live presentation you want to begin, then you might be required to enter the private PIN code of the person who published it. If the code is required and you don’t know it, then you can’t begin the live presentation.

Related Topics

Opening a Published Presentation

Broadcasting Live Sound

Using the Navigation Bar to Turn Pages

Ending a Live Web Presentation


Broadcasting Live Sound

With RealAudio Encoder 3.0  (with live broadcast capability) and RealAudio Server from Progressive Networks, you can broadcast live sound during a live Web presentation. You record the live sound with a microphone attached to your computer as you conduct the presentation.

Broadcasting live sound is especially useful if you aren't able to set up a telephone conference call with participants, yet you want to narrate your presentation. For example, you might be on the road, conducting the live presentation from a facility that has only one telephone line. With only one telephone line, you can access the Web, begin the presentation, and turn pages; but you can't set up a telephone conference call as well. The participants can see each page in your presentation, but they can't hear you. Using the RealAudio technology, participants can hear the live sound (they can't, however, communicate with you).

RealAudio Encoder must be installed on your computer and RealAudio Server must be running on your Web site. For more information on pricing, system requirements, and set up instructions, go to the RealAudio home page at http://www.realaudio.com.

WebShow supports RealAudio sound. To hear sound, your Web audience needs RealAudio Player 3.0 from Progressive Networks configured for its Web browser, a computer with a sound card and drivers installed, and speakers or headphones.

To select the option for broadcasting live sound, begin a live presentation.

Related Topics

Beginning a Live Web Presentation

Playing Pre-Recorded Sound


   Keeping Track of Presentation Participants

As participants join and leave a live Web presentation, the moderator can see the number of participants and their names.

Keeping track of the number of participants:

In WebShow Publisher, the number of current participants and the maximum allowed appears in the status bar at the bottom of the window.

Keeping track of participant's by name:

To see a list of the participants' names, click

To close the dialog box when you've finished viewing the list, click the Participants button again.

Related Topic

How Many Participants Can Join a Live Web Presentation?


   Ending a Live Web Presentation

1	Click

2	In the End Live Presentation dialog box, make a selection:

Click:	To:

Unpublish…	Remove the presentation and its Web page from the Web site

Republish...on-demand	Quick Publish the presentation again as a Web presentation that can be viewed at any time by your Web audience

Republish…live	Quick Publish the presentation again as a live Web presentation, which is started and conducted by a moderator

3	Click Next.

If you selected:	Then:

Republish...on-demand	Enter a new description (optional). The presentation is published to the same presentation center as the previous live presentation

Republish…live	Enter new information about the live presentation in the Publish Wizard. It’s published to the same presentation center as the previous live presentation

You can unpublish a presentation using the Unpublish command on the Presentations menu.

Note

•	If you were broadcasting live sound during the Web presentation, be sure to restore RealAudio Encoder and click Stop Encoding. Then close RealAudio Encoder.

Related Topics

Unpublishing a Presentation

Republishing a Presentation

Broadcasting Live Sound

What is a Live Web Presentation?

What is an On-Demand Web Presentation?


Moderating a Live Web Presentation

Turning Pages in a Live Web Presentation


    Using the Navigation Bar to Turn Pages

Use the navigation bar in the WebShow Publisher window to turn pages in the presentation and control how the presentation is displayed.

Click:	To:

Show the next page

Show the previous page

Display the Go to Page list. Then click the page you want to see

Display the presentation full-screen. Click Esc to return to the original size

Notes

•	To see a brief description of buttons on the navigation bar, position the mouse pointer over them.

•	Participants in the live Web presentation see the pages as you turn them.

•	Sizing the presentation full-screen only affects the display in WebShow Publisher. Participants can choose how they want the presentation displayed in their Web browser by clicking in the WebShow window.

Related Topics

Turning Pages without the Navigation Bar

Using the Pop-up Menu


    Turning Pages without the Navigation Bar

You can use keys and mouse buttons to turn pages in the presentation whether or not the navigation bar appears in the WebShow Publisher window. (When displaying a presentation full-screen, the navigation bar isn't available.)

To see:	You can:

The next page	·	Click the left mouse button
•	Press Enter
•	Press the Spacebar
•	Press the Right or Down Arrow key
•	Press PgDn

The previous page	·	Double-click the left mouse button
•	Press the Backspace key
•	Press the Left or Up Arrow key
•	Press PgUp

The first page	·	Press Home

The last page	·	Press End

Related Topics

Using the Navigation Bar to Turn Pages

Using the Pop-up Menu


    Using the Pop-up Menu

In the WebShow Publisher window, click the right mouse button to show the pop-up menu.

Click:	To:

Go to Page	Display a list of pages in the presentation. Then click the page you want to see

Show Full Screen	Display the presentation so it fills the screen. Click Show within Window to return to the original size

Related Topics

Using the Navigation Bar to Turn Pages

Turning Pages without the Navigation Bar


Unpublishing and Republishing a Presentation


Unpublishing a Presentation

Unpublishing a presentation removes the copy of the ActivePresenter presentation and its Web page from the Web site. You might want to unpublish a presentation, if it's no longer needed, to save disk space on your Web site.

When ending a live Web presentation, you're given the option then of unpublishing the presentation.

For a presentation published as a presentation that can be viewed on-demand or to unpublish a live Web presentation that hasn't been started, follow these steps:

1	Open a published presentation.

2	Click Unpublish on the Presentations menu.

3	Click Yes.

Notes

•	If you want to unpublish all the presentations in a particular presentation center, delete the center.

•	The private PIN code you entered when you installed ActivePresenter signifies you’re the owner of the presentations you publish using the Quick Publish option. You had the option in the setup program to require others to enter your PIN in order to unpublish a presentation you published to a center.

•	If you didn’t publish the presentation you want to unpublish, then you might be required to enter the private PIN code of the person who published it. If the code is required and you don’t know it, then you can’t unpublish the presentation.

Related Topics

Opening a Published Presentation

Republishing a Presentation

Deleting a Presentation Center


   Republishing a Presentation

A presentation can be published to the World Wide Web more than once.

Before publishing the same presentation again, you might want to unpublish the existing one, if it's no longer needed, to save disk space on your Web site.

When ending a live Web presentation, you're given the option then of republishing the presentation using the Quick Publish option (either as another live Web presentation or as a presentation that can be viewed on-demand). When you republish a presentation, the existing presentation is replaced.

Related Topics

Ending a Live Web Presentation

Unpublishing a Presentation


Working with ActivePresenter


   Starting ActivePresenter

•	In WebShow Publisher, click Go to ActivePresenter on the File menu.

If you have an ActivePresenter presentation open in WebShow Publisher, the presentation file will open in ActivePresenter.

If you have a published presentation open, you'll be asked to save the presentation file. Then ActivePresenter will start and the presentation file will open.

For more detailed information on creating and editing a presentation, see the online help when using ActivePresenter. To get you started quickly, see the help topic "Four Quick Steps to a Finished Presentation."

Note

•	In WebShow Publisher, you can open a presentation created in ASAP WordPower or ASAP 1.0. If you go to ActivePresenter, you can save the presentation file.

Based on the type of file you choose, ActivePresenter adds the appropriate extension to the file's name. ActivePresenter files have the extension .AP; ASAP WordPower and ASAP 1.0 files have the extension .ASP.

Choose ActivePresenter Presentations (*.ap) in the Save as type list box to use the file with ActivePresenter. Choose ASAP Presentations (*.asp) only if the file will be opened in versions of ASAP WordPower or ASAP 1.0.

Related Topics

Creating a Presentation in ActivePresenter

Editing a Presentation in ActivePresenter


   Editing a Presentation in ActivePresenter

To edit an ActivePresenter presentation, you must return to ActivePresenter.

For more detailed information on editing a presentation, see the online help when using ActivePresenter.

Notes

•	If you edit a presentation that has already been published to the World Wide Web, you must publish it again if you want your Web audience to see the changes.

•	If in WebShow Publisher you've opened a presentation created in ASAP WordPower or ASAP 1.0, you can still edit it in ActivePresenter. When you go to ActivePresenter, you'll be asked to save the file.

Based on the type of file you choose, ActivePresenter adds the appropriate extension to the file's name. ActivePresenter files have the extension .AP; ASAP WordPower and ASAP 1.0 files have the extension .ASP.

Choose ActivePresenter Presentations (*.ap) in the Save as type list box to use the file with ActivePresenter. Choose ASAP Presentations (*.asp) only if the file will be opened in versions of ASAP WordPower or ASAP 1.0.

Related Topics

Starting ActivePresenter


How Many People Can Use this Copy of ActivePresenter?

The Software License Agreement that comes with ActivePresenter allows the product to be installed on one computer system. One person can use ActivePresenter to create presentations and use WebShow Publisher, which comes with ActivePresenter, to publish presentations to the World Wide Web and moderate live Web presentations.

The number of people allowed to join a live Web presentation depends on the participant capacity. To increase the number of simultaneous participants, you need to purchase additional participant packs from Software Publishing Corporation. For more information, go to SPC’s Web site at http://www.spco.com/products/apmain.htm or call 1 (800) 557-3743.

Your Web audience must have WebShow installed in its Web browser to view your presentation. Versions of WebShow for Netscape Navigator (Windows 95 and Windows 3.1) and Microsoft Internet Explorer (Windows 95) are available free from Software Publishing Corporation's Web site. If your Web audience doesn't have WebShow, tell them to download a copy from http://www.spco.com/download/downmain.htm.

You can also distribute the copies of WebShow included on the ActivePresenter CD-ROM.

Related Topics

Distributing WebShow to Your Web Audience

How Many Participants Can Join a Live Web Presentation?


System Requirements for Moderating Live Web Presentations

Essential to a live presentation is the ability to have participants see the presentation pages as the moderator turns them. The moderator uses WebShow Publisher to begin a live Web presentation.

To begin a live Web presentation, the computer that runs WebShow Publisher must have:

•	TCP/IP installed. TCP/IP is a network protocol that connects your computer to the Internet. The TCP/IP protocol comes with Windows 95 and NT 4.0. For more information, see Windows help or contact your network administrator.

•	Unrestricted access to the Internet.

If you're working in a secure computing environment, then your computer probably has access to the Internet through a proxy server, which means you don't have unrestricted access to the Internet. A proxy server provides security by protecting your network from being accessed by others on the Internet; it also prevents page turning during a live Web presentation.

If your access to the Internet is restricted, contact your network administrator. Discuss the options available to you, such as: making your computer an exception to the proxy server; setting up another computer outside the proxy server; or lowering the security on the proxy server.


Distributing WebShow to Your Web Audience

You can freely distribute the versions of WebShow for Netscape Navigator (Windows 95) and Microsoft Internet Explorer (Windows 95) that are included on the ActivePresenter CD-ROM. (However, the number of simultaneous participants who can join a live Web presentation depends on your participant capacity in WebShow Publisher.)

For this browser:	Distribute this WebShow file:

Netscape Navigator, Windows 95	VIEWERN32.EXE

Run this self-extracting file to start the setup program

Internet Explorer, Windows 95	VIEWERX.EXE

Run this self-extracting file to start the setup program

The files can be found on the ActivePresenter CD-ROM in \WEBSHOW\WSN32 (for Netscape Navigator) and \WEBSHOW\WSX (for Internet Explorer).

Copies of WebShow (including a version for Netscape Navigator for Windows 3.1) are also available free from Software Publishing Corporation's Web site at http://www.spco.com/download/downmain.htm.

Related Topic

How Many Participants Can Join a Live Web Presentation?


Find this button on the WebShow Publisher navigation bar and click it.


Acknowledgments

© 1997 Software Publishing Corporation. All rights reserved.

The Software Publishing Corporation logo is a registered trademark of Software Publishing Corporation.

ActivePresenter, WebShow, WebShow Publisher, ActiveOffice, the Intelligent Formatting logo, ASAP, and ASAP WordPower are trademarks of Software Publishing Corporation.

International CorrectSpell spelling correction system Copyright © 1994 INSO Corporation. All rights reserved.

Portions Copyright © 1992-1996 Microsoft Corporation. All rights reserved.

Portions hereof © LEAD Technologies, Inc. 1991-1996. ALL RIGHTS RESERVED.

A number of trademarks, registered trademarks, and service marks appear in the online documentation. The companies listed below own the marks following their names:

Microsoft Corporation: Microsoft, Windows, Internet Explorer, PowerPoint, and ActiveX are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

NETCOM On-Line Communication Services, Inc.: NETCOM.

Netscape Communications Corporation: Netscape and Netscape Navigator.

Progressive Networks: RealAudio.

All trademarks referenced herein are the property of their respective owners.

Software Publishing Corporation
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USA
(408) 537-3000

Software Publishing Corporation
Serif (Europe) Limited
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Nottingham NG11 7EP
UK
011-44-115-979-0796

Software Publishing Corporation
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USA
(603) 889-8650

Software Publishing GmbH
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011-49-89-996-5500