Copyright: (c) 1997 Software Publishing Corporation. All rights reserved.
Citation: (c) 1997 Software Publishing Corporation. All rights reserved.


  Four Quick Steps to a Finished Presentation

These steps get you a simple presentation fast. Click a button to see how to complete a step.

Step 1	Decide how you want to start

   Create pages in Preview

   Type text in the Outline

   Import text from a document

Step 2	   Choose a design and a color scheme

Step 3	   Check the spelling

Step 4	   Publish to the World Wide Web

For more information on creating presentations with ActivePresenter, click Contents or Index and then choose a topic.


Create Pages in Preview

In Preview, you develop your presentation one page at a time. ActivePresenter's Intelligent Formatting makes it easy by arranging elements on the page so everything fits and looks balanced. Preview also lets you experiment with different page layouts to find the best way to express your ideas.

To start in Preview:

1	Start ActivePresenter.

2	If the Preview tab isn't on top, click

ActivePresenter displays the first page of a new presentation.

3	Replace the placeholder text with your title for the presentation, and press the Enter key.

Don't worry about where lines of text end as you're typing. When you press Enter, ActivePresenter's Intelligent Formatting adjusts the lines so the text fits in the Title region.

4	To add a subtitle, click

Click Subtitle, type the subtitle, and press Enter.

ActivePresenter gives the page a Bullets layout, but you'll probably want the first page to have a Title layout.

To complete the page:

1	To change the page to Title layout, click

ActivePresenter puts placeholder text on the page for elements you may want to add.

2	Double-click the Author placeholder text, type your name, and press Enter.

3	Replace or delete the remaining placeholder text.

To remove unneeded placeholder text, click it and press the Delete key.

Now you're ready to add the remaining pages of the presentation.

To add a new page:

1	Drag the layout you want for the new page into the Preview area.

As you drag, the pointer becomes a wand with three stars attached. When you release the mouse button, ActivePresenter creates a new page. Placeholder text describes the layout you chose.

2	Replace or delete placeholder text until the text on the page is complete.

Continue dragging layouts and replacing or deleting placeholder text until you've created all the pages in your presentation.

Notes

•	In Preview, you can also add pictures to your pages and change the design and color scheme of your presentation.

•	Use placeholder text to help you choose the layout that best communicates your ideas. After you add a page, click different layouts to see how they look and read about their purpose.

•	ActivePresenter starts in the Outline, unless it was in Preview the last time you exited. You can change the placeholder text in the Outline, if you prefer.

Related Topics

Understanding the Basics

Working in Preview

Working in the Outline


Type Text in the Outline

If you like to jot down and organize ideas before thinking about how your pages will look, begin your presentation in the Outline.

To start in the Outline:

1	Start ActivePresenter.

2	If the Outline tab isn't on top, click

3	Type a title for the first page after

Replace the New Title placeholder text, if it appears.

4	Press Enter.

5	Type your first point after

6	Press Enter, type the next point, and press Enter.

7	Continue adding points and sub-points to the page.

To change a point into a sub-point, press Tab.

8	To add a new page, click

Notes

•	ActivePresenter starts in the Outline, unless it was in Preview the last time you exited.

•	To change a point into a page, press Shift+Tab.

ActivePresenter gives most pages you add in the Outline a Bullets layout. You'll probably want a different layout for some pages. For example, you might change the first page to the Title layout.

To change the layout of a page:

1	Go to Preview by clicking

2	If you don't see the layouts, click

3	Go to a page whose layout you want to change. Click the Go to Page button and click the page title in the list.

4	Click the layout you want. ActivePresenter changes the current page to that layout.

Notes

•	In Preview, you can also add pictures to your pages and change the design and color scheme of your presentation.

•	Click different layouts to find the one that best communicates your ideas. After you've added points to a page, you can see placeholder text for the new layout by clicking that layout a second time.

Related Topics

Understanding the Basics

Working in the Outline

Working in Preview


Import Text from a Document

You don't have to retype text to begin a presentation. ActivePresenter can import a text file or a file saved in Rich Text Format (RTF).

To import a plain text or RTF file:

1	Start ActivePresenter and click Open on the File menu.

2	Click the type of file you want to import in the Files of type drop-down list.

3	Locate the file and double-click it.

ActivePresenter opens and your text appears in the Outline or Preview, depending on which view was current when ActivePresenter last exited.

Notes

•	When ActivePresenter imports text, it uses the paragraphs, tabs, and bullets in the document to create pages, points, and sub-points in a new presentation. You can change the structure of the presentation by changing the indent of these items in the Outline.

ActivePresenter gives most pages you import a Bullets layout. You'll probably want a different layout for some pages. For example, you might change the first page to the Title layout.

To change the layout of a page:

1	If the Preview tab isn't on top, go to Preview by clicking

2	If you don't see the layouts, click

3	Go to a page whose layout you want to change. Click the Go to Page button and click the page title in the list.

4	Click the layout you want. ActivePresenter changes the current page to that layout.

Notes

•	In Preview, you can also add pictures to your pages and change the design and color scheme of your presentation.

•	Click different layouts to find the one that best communicates your ideas. To see placeholder text for the new layout, click the layout a second time.

Related Topics

Understanding the Basics

Working in the Outline

Working in Preview

Importing Text from a Document


Choose a Design and a Color Scheme

You can change the appearance of your entire presentation by using a different design or color scheme. The layouts in a design are arranged so all elements on a page work together. Your presentation can have any combination of design and color scheme.

To change the design:

1	In Preview, click

2	Click a design.

ActivePresenter uses that design for every page in the presentation.

To change the color scheme:

1	In Preview, click

2	Click a color scheme.

ActivePresenter uses that color scheme for every page in the presentation.

Note

•	It doesn't matter which you choose first. You can find a design you like and try out different color schemes with it, or you can choose a color scheme and try out different designs.

Related Topics

Choosing Layouts, Designs, and Color Schemes

Printing Tips

More on Colors


Check the Spelling

It's always a good idea to check for spelling errors before you give a presentation.

To check the entire presentation:

1	Start in the Outline. If you're in Preview, click

2	Click Spelling on the Edit menu.

ActivePresenter begins checking. It displays the first questionable word in the Spelling dialog box.

3	Correct or accept the word.

To:	Do this:

Skip the word	Click Ignore

Fix the word	Type a correction in the Replacement box and click Replace

Use a suggestion	Double-click a word in the Suggestions box

ActivePresenter continues checking. It displays a message when it reaches the end of the presentation.

Note

•	If you are using a trial version of ActivePresenter, the Spelling command may not be available.

Related Topics

Checking for Spelling Errors

Spelling Dialog Box


  Publish to the World Wide Web

With WebShow Publisher, which comes with ActivePresenter, you can publish your ActivePresenter presentations on the World Wide Web.

To use WebShow Publisher, you must have a live connection to the Web. For example, if using a WPP such as NETCOM, you need to dial up your account. If you have access to the Web through a LAN, log on the network.

To publish a presentation on the World Wide Web:

1	In ActivePresenter, open the presentation you want to publish to the World Wide Web.

2	In Preview, click

3	If the WebShow Publisher logon dialog box appears, type your Web site FTP user ID and password.

Your FTP user ID and password were required when installing ActivePresenter with Web publishing capabilities. If in the setup program Require FTP User ID and Password to logon was not selected, then the WebShow Publisher logon dialog box won’t appear each time you start WebShow Publisher.

If you don't know your FTP user ID and password, contact your Web site Webmaster.

4	WebShow Publisher opens at the Publish Wizard. Enter information about your presentation and how you want it published.

WebShow Publisher publishes your presentation to the World Wide Web either as a live Web presentation, which is started and conducted by a moderator, or as an on-demand Web presentation that can be viewed at any time. Your audience uses WebShow to view the presentation.

For more detailed information on publishing your presentation to the World Wide Web and conducting a live Web presentation, see the online help when using WebShow Publisher.

Other ways to distribute your presentation are to display it on the computer screen, print its pages, print handouts from the pages, include pages in a report, or send the presentation to others by electronic mail.

Notes

•	ActivePresenter includes WebShow Publisher and WebShow. In the setup program, if you selected to install ActivePresenter with Web publishing capabilities, WebShow Publisher and WebShow were installed. If you selected to install ActivePresenter only, then run Setup again.

•	FTP user IDs and passwords are usually case-sensitive. Be careful when typing them.

•	When creating presentations for the World Wide Web, keep the amount of information on each page brief. Fewer, concise topics are more easily read on a Web page.

•	For faster transmission times on the World Wide Web, limit the number of OLE objects in your presentation. OLE objects, such as a table or chart created with ActiveChart, significantly increase the size of the ActivePresenter file.

Related Topics

Distributing the Results

Printing Tips


Knowing Which View to Use

Click a tab to use an ActivePresenter view.

Click  [image]  to:

•	Jot down your ideas using page titles, major points, and sub-points

•	See an overview of a presentation

•	Change the order of pages or points

•	Move a point

•	Spell-check the entire presentation

Click  [image]  to:

•	Create pages visually

•	Change the layout, design, and color scheme

•	Add pictures such as ClipArt, a logo, a chart, and a background

•	Add special text such as page numbers, headers, footers, picture captions, and lead-ins

•	Change the size and font of text

Click  [image]  to:

•	Display a presentation on the computer screen


Choosing Layouts, Designs, and Color Schemes

In Preview you can select any combination of layouts, designs, and color schemes to give your presentation a unique look. Each page can have its own layout; all pages in the presentation have the same design and color scheme.

Click  [image]  to select:

•	A page layout that best conveys the concept or information on the page

Click  [image]  to select:

•	An overall design to add interest to the presentation

Click  [image]  to select:

•	A color scheme for the presentation

Notes

•	Use placeholder text to help you choose an appropriate layout. Add a new page by dragging a layout to the Preview area. Then, click different layouts to see how they look and read about their purpose.

•	If you're experimenting with different layouts for an existing page, click a new layout a second time to see its placeholder text. You can remove unneeded placeholder text by clicking the layout again.

•	If your computer is set up to use only 16 colors, use the first four color schemes for the best results. To see how a presentation will look when printed without color, use the Black & White color scheme.

Related Topics

Printing Tips

More on Colors


Understanding Intelligent Formatting

Intelligent Formatting is the name of ActivePresenter's built-in graphic design intelligence, which arranges and scales text and pictures on the presentation page. If you make changes, Intelligent Formatting automatically adjusts the page so everything fits and looks balanced.

When you work on an ActivePresenter page in Preview, you're really working on one of three layers:

Intelligent Formatting layer

Contains text and pictures. You change the location and appearance of elements on this layer by clicking layouts and designs or by selecting a region from the Placement drop-down list. Intelligent Formatting operates on this layer.

Background

Contains a picture that appears beneath the Intelligent Formatting layer.

Foreground

Contains pictures that overlay text and pictures on the Intelligent Formatting layer and the Background.


Creating a Startup Template

A startup template causes ActivePresenter to open with your choice of layout, design, and color scheme. You can add your logo and specific text to the template so every presentation includes them automatically.

To create a startup template:

1	Open ActivePresenter and create a presentation that includes the elements you want as the basis for future presentations.

2	Save this presentation with the name startup in the folder where you installed the ActivePresenter program.

Notes

•	The next time you start ActivePresenter, the program opens displaying the startup template. Use this template to create a presentation and then save the presentation with a different name.

•	A startup template can have more than one page.


Importing Text from a Document

To import a plain text or RTF file:

1	Click Open on ActivePresenter's File menu.

2	Click the type of file you want to import in the Files of type drop-down list.

3	Locate the file and double-click it.

ActivePresenter opens and your text appears in the Outline or Preview, depending on which view was current when ActivePresenter last exited.

Notes

•	The list shows all the types of files on your computer that ActivePresenter understands. If none of these match your word processor, you can copy and paste text into ActivePresenter.

•	When you import text from a document or file, ActivePresenter creates a new presentation. To add text from a document to an existing presentation, copy the text and paste it into a page.

•	When ActivePresenter imports text, it uses the tabs, bullets, paragraphs, and pages in the document to create pages, points, and sub-points. You can change the structure of the presentation by changing the indent of these items in the Outline.

Related Topics

Changing the Indent of a Point or Sub-point in the Outline

Moving or Copying a Page, Point, or Sub-point in the Outline

Adding a Table from a Word Processor or Spreadsheet

Using Drag and Drop


Using Drag and Drop

Drag and drop is a convenient way to:

•	Rearrange text and pictures on an ActivePresenter page

•	Import text and pictures into an ActivePresenter presentation from another program that supports drag and drop

Notes

•	Drag and drop works in both the Outline and Preview.

•	If you are moving text only a short distance in the Outline, using drag and drop may be easier than using Cut and Paste.

•	In Preview, when you drag elements on the Intelligent Formatting layer, ActivePresenter displays drop targets. You see rectangles as targets if you're dragging a picture. Textual drop targets appear if you drag text outside the body.

•	ActivePresenter highlights the current drop target as you move the mouse. If you drop text when no target is highlighted, the text becomes part of the body.

•	When you drop text or a picture after dragging it, ActivePresenter adjusts the page so all elements fit and look balanced.

•	To copy instead of move, hold down the Ctrl key while you drag.


More on Colors

If your computer uses only 16 colors, choose one of ActivePresenter's first four color schemes for best results.

You can set many computers to use more colors and improve the onscreen appearance of your presentations. See the Windows 95 Help for instructions on changing the number of colors your computer uses.


Checking for Spelling Errors

1	Click Spelling on the Edit menu.

2	When ActivePresenter displays a questionable word, correct or accept the word.

To:	Do this:

Skip the word	Click Ignore

Fix the word	Type a correction in the Replacement box and click Replace

Use a suggestion	Double-click a word in the Suggestions box

Notes

•	To check the entire presentation for spelling errors, start in the Outline; to check only the current page, start in Preview.

•	To add a word to your custom dictionary so it isn't questioned again, click Add to Dictionary.

•	To prevent ActivePresenter from questioning words, like acronyms, that use only capital letters, set Ignore words in ALL CAPS.

•	When ActivePresenter checks spelling, it questions a word that differs only in capitalization from a word in your custom dictionary. To prevent this, add the word again with the alternative capitalization.

•	If you are using a trial version of ActivePresenter, the Spelling command may not be available.

Related Topics

Editing the Personal Dictionary

Spelling Dialog Box


Editing the Personal Dictionary

1	Click Personal Dictionary on the Edit menu.

2	Indicate your changes.

To:	Do this:

Add a word	Type the word in the Word box and click Add

Change a word	Select the word in the Personal Dictionary list, edit it in the Word box, and click Change

Delete a word	Select the word in the Personal Dictionary list and click Delete

3	Click OK.

Notes

•	ActivePresenter uses your Microsoft Office custom dictionary file as its personal dictionary. If ActivePresenter can't find this file, it creates a new file.

•	You can use another ASCII personal dictionary file with ActivePresenter. Just copy the file to your ActivePresenter folder and rename it CUSTOM.DIC.

Related Topic

Personal Dictionary Dialog Box


Understanding the Basics

Click the topic you want help on.

Knowing Which View to Use

Choosing Layouts, Designs, and Color Schemes

Understanding Intelligent Formatting


Definitions

Click a word to see its definition.

ActiveChart

body

caption

Color Scheme

Design

embed

footer

Go to Page button

handout

header

Intelligent Formatting

Intelligent Formatting layer

Layout

lead-in

link

logo

moderator

OLE object

Outline

page

picture

pixel

placeholder text

Placement drop-down list

point

Present

presentation center

Preview

Preview area

publish

region

remark

server

sub-point

subtitle

transition

Web presentation

Webmaster

WebShow

WebShow Publisher


  ActiveChart

A component of ActivePresenter™ that creates an extensive variety of charts and tables in a few simple steps. To further enhance the impact of your presentation, you can easily change the appearance of these charts and tables.


body

The main region on a page in Preview that contains points and sub-points.


caption

Text you can add to a picture in Preview. A caption appears below the picture; if you move the picture, the caption moves with it.


Color Scheme

A feature of Intelligent Formatting that selects the colors used in a presentation.


Design

A feature of Intelligent Formatting™ for the overall look of a presentation. Each design ensures that all elements on a page are positioned to look balanced and proportional.


embed

To add text or a picture created by another program to an ActivePresenter™ presentation. When you embed, you can use the original program to edit the text or picture within ActivePresenter. Embedded text or pictures are not linked to the other file.


footer

Text you can add in Preview to the bottom of all pages (or all pages except the first and those pages with Title layout). A footer can contain text you type, or the current page number and the date the presentation was last saved.


Go to Page button

A button indicating the current page number and the number of pages in the presentation. Click the button when you want to go to a different page in the presentation.


header

Text you can add in Preview to the top of all pages (or all pages except the first and those pages with Title layout). A header can contain text you type, or the current page number and the date the presentation was last saved.


Intelligent Formatting™ layer

A “transparent” layer on an ActivePresenter™ page, where the page Layout and Design determine the size and placement of pictures and text.


Layout

A feature of Intelligent Formatting™ that arranges text and pictures according to the type of information or concept being conveyed.


lead-in

Text you can add in Preview to the current page. A lead-in is generally displayed at the bottom of the page and is used to introduce the next page in a presentation.


link

To add text or a picture from another program to an ActivePresenter™ presentation. You can use the original program to edit the text or picture within ActivePresenter. When you link, a connection is created between the original file and the presentation; changes made in one are reflected in the other.


logo

A distinctive symbol or graphic representing a company, product, or the like. In ActivePresenter™ a logo is a picture that you can add in Preview to the left of the title.


OLE object

Text or a picture that is created with another program and added to a page in an ActivePresenter™ presentation. You can embed or link the object when you add it.


Outline

An ActivePresenter™ view for jotting down ideas quickly, rearranging text and pages, and spell checking an entire presentation.


page

The basic unit of an ActivePresenter™ presentation that is displayed as a single screen in Present.


picture

A graphic image such as a logo, ClipArt, WordArt, chart, or graph that can be added to a page in Preview. A picture can be in any of the following formats: Windows Metafile (.wmf), Windows Bitmap (.bmp, .dib), Tagged Image File Format (.tif), CompuServe Picture (.gif), or PC Paintbrush (.pcx).


pixel

Picture element. The smallest element of a computer screen that can be assigned color. The greater the number of pixels, the better the clarity of a picture.


placeholder text

Built-in, helpful text supplied by ActivePresenter™ that you replace with the actual text for the page.


Placement drop-down list

In Preview, a list that you use to select the region for text or pictures on the page.


point

A text item covering a detail about the main idea on a page. In the Org Chart layout, a point is a position in the organization chart.


Present

An ActivePresenter™ view for displaying a presentation on a computer screen.


Preview

An ActivePresenter™ view for creating pages visually; changing the Layout, Design, and Color Scheme; and adding, moving, and resizing text and pictures.


Preview area

The area in Preview where the current page is displayed.


region

An area of the Intelligent Formatting™ layer. Text regions include title, subtitle, top remark, bottom remark, body, and lead-in. Picture regions include relative locations on the page, such as top, bottom, upper left, and lower left.


remark

Text you can add to the top or bottom of a page in Preview.


server

In OLE, the program that is the source of the data or object that is being linked or embedded.


sub-point

Text that is a lower level than the point above it.


subtitle

A secondary title on a page that generally appears beneath the title.


transition

A visual effect displayed when going from one page to another during an onscreen presentation.


FTP

File Transfer Protocol. Using FTP, you can download and upload files to a Web server for which you have the necessary privileges.


handout

A printed copy of a presentation intended to be given to the presentation audience. A handout can contain from one to eight presentation pages on a sheet of paper, with room for notes.


Intelligent Formatting™

ActivePresenter™'s built-in graphic design intelligence, which arranges and scales text and pictures on the presentation page. Regardless of changes, the page always looks balanced and proportional.


moderator

The person who uses WebShow Publisher™ to conduct a live Web presentation of an ActivePresenter™ presentation published in a Web page.

The moderator has control of navigating through the pages during the live Web presentation; participants can only view the presentation. Usually, the moderator will set up a telephone conference call so that participants can communicate freely.

The moderator might also be the person who publishes the ActivePresenter presentation in a Web page, using WebShow Publisher.


presentation center

One of many locations on the Web server presentation site where ActivePresenter™ presentations can be published for viewing on the World Wide Web.

The location of a presentation center is a directory created at the base of the presentation site. For example, if the presentation site location is ftp://www.yourcompany.com/, then the location of the presentation center is ftp://www.yourcompany.com/center_name.


publish

To use WebShow Publisher™ to include an ActivePresenter™ presentation as a live object in a Web page using the <OBJECT> and <EMBED> tags, and to post the Web page and any associated files to a Web server. WebShow Publisher comes with ActivePresenter.

The <OBJECT> tag is specified in HTML 3.2 and is supported by Microsoft Internet Explorer (version 3.0 and higher).

The <EMBED> tag is a Netscape HTML extension and is supported by Netscape Navigator (version 2.0 and higher).


Web presentation

An ActivePresenter™ presentation published to a Web page using WebShow Publisher™.

A live Web presentation is started and conducted by a moderator using WebShow Publisher. Participants, using WebShow™, can join the live presentation and view the pages as the moderator navigates through the presentation. Usually, the moderator will set up a telephone conference call so that participants can communicate freely.

A Web presentation can also be published for on-demand viewing with WebShow. If the WebShow window doesn't have a navigation bar, you can use keys and mouse buttons to move through the presentation.


Webmaster

The person who maintains the Web server and administers a Web site, including implementing security features.

See your site Webmaster for information about your Web site, including its HTTP and FTP URLs, its HTTP default HTML filename, available disk space for publishing Web pages, publishing access rights, and your user ID and password.


WebShow™

View, print, and hear compelling ActivePresenter™ presentations on the World Wide Web. You can even attend a live Web presentation conducted by a moderator.

WebShow from Software Publishing Corporation is a Netscape Navigator (version 2.0 or higher) plug-in and a Microsoft Internet Explorer (version 3.0 or higher) ActiveX control.

For more information about ActivePresenter from Software Publishing Corporation, see SPC's home page at http://www.spco.com.


   WebShow Publisher™

Quickly publish ActivePresenter™ presentations to the World Wide Web in a professionally designed Web page that adds visual ambiance. A presentation can be published as a live Web presentation, which is started and conducted by a moderator, or as an on-demand presentation that can be viewed at any time.

WebShow Publisher comes with ActivePresenter.

For more information about ActivePresenter from Software Publishing Corporation, see SPC's home page at http://www.spco.com.


WPP

Web Presence Provider. WPP's offer Web hosting services, including maintaining Web servers and administering Web sites. A WPP can be an internal company Webmaster or a third-party Internet Service Provider (ISP), such as NETCOM.


Adding a New Page in the Outline

1	Click the page above where you want the new page.

2	Click

Note

•	To create a page from a point or sub-point, click the point or sub-point and press Shift+Tab until the point symbol becomes a page symbol.

Related Topic

Moving or Copying a Page, Point, or Sub-point in the Outline


Adding a Point or Sub-point in the Outline

1	Click the point or sub-point above where you want to make the addition.

2	Press Enter.

3	Type the text for the new point or sub-point.

Notes

•	ActivePresenter adds a point or sub-point at the same level as the line at the cursor.

•	To add a sub-point to a point, click

Related Topics

Moving or Copying a Page, Point, or Sub-point in the Outline

Changing the Indent of a Point or Sub-point in the Outline


Changing the Indent of a Point or Sub-point in the Outline

1	Click the point or sub-point you want to change.

2	To indent more, press Tab. To indent less, press Shift+Tab.

Note

•	You can also change the indent by clicking  [image]  or


Selecting Text in the Outline

Click a symbol to select a page, point, or sub-point.

Click:	To select:

The entire page

A point and all its sub-points

Notes

•	Click and drag the cursor on a line to select text you want to edit or delete.

•	Double-click a word to select it.


Moving or Copying a Page, Point, or Sub-point in the Outline

1	Click the symbol of the page, point, or sub-point you want to move.

2	Drag the symbol to the new position.

Notes

•	To copy a page, point, or sub-point, hold down the Ctrl key as you drag.

•	You can use the Cut or Copy and Paste commands on the Edit menu instead of dragging. Before you paste, click above the place where you want to put the page, point, or sub-point.

•	ActivePresenter moves or copies any sub-points with a point.

•	If your presentation contains many pages, it's easier to rearrange them if you collapse the outline first.

Related Topics

Collapsing and Expanding the Outline

Undoing a Cut or Delete


Collapsing and Expanding the Outline

Click:	To:

Collapse All  (Hide all points and show only page titles)

Collapse  (Hide the points of the page at the cursor)

Expand All  (Show the points of all pages)

Expand  (Show the points of the page at the cursor)

Note

•	If your presentation contains many pages, it's easier to rearrange them if you collapse the outline first.


Deleting a Page, Point, or Sub-point in the Outline

1	Click the symbol of the page, point, or sub-point you want to delete.

2	Press the Delete key.

Note

•	If you delete a point with sub-points, the sub-points are deleted also.

Related Topic

Undoing a Cut or Delete


Undoing a Cut or Delete

•	To undo a cut or delete, click Undo on the Edit menu.

Notes

•	Undo works only after using the Cut, Clear, or Delete Page command or pressing the Delete key.

•	To undo a change of layout, design, or color scheme, just click the original layout, design, or color scheme.

•	If you changed the size of a picture or text by clicking the Bigger, Smaller, or Shrink One Line button, you can return to the original size by clicking


Working in the Outline

Click the topic you want help on.

Adding a New Page in the Outline

Adding a Point or Sub-point in the Outline

Changing the Indent of a Point or Sub-point in the Outline

Selecting Text in the Outline

Moving or Copying a Page, Point, or Sub-point in the Outline

Collapsing and Expanding the Outline

Deleting a Page, Point, or Sub-point in the Outline


Adding a Logo

1	In Preview, click

2	Click Logo.

3	Select your logo file and click Open.

Notes

•	ActivePresenter puts the logo to the left of the title. It appears on every page in the presentation, unless you change the pages on which it appears.

•	Your logo file can be in one of these formats:

Windows Metafile (.wmf)
Windows Bitmap (.bmp, .dib)
Tagged Image Format (.tif)
CompuServe Picture (.gif)
PC Paintbrush (.pcx)

Related Topic

Moving or Changing Pictures


Adding a Picture

1	In Preview, display the page where the picture will go.

2	Click Picture on the Insert menu.

3	Select the picture file and click Open.

Notes

•	When ActivePresenter adds the picture, it adjusts other items to preserve the balance of the page.

•	Your picture file can be in one of these formats:

Windows Metafile (.wmf)
Windows Bitmap (.bmp, .dib)
Tagged Image Format (.tif)
CompuServe Picture (.gif)
PC Paintbrush (.pcx)

Related Topics

Moving or Changing Pictures

Adding a Caption to a Picture


Adding ClipArt or WordArt

1	In Preview, display the page where the art will go.

2	Click

3	Click the type of art you want to add.

4	Select a ClipArt file, or type text in WordArt and select any special effects.

5	Click Insert or OK.

Notes

•	ClipArt and WordArt appear on ActivePresenter's Insert Special menu if the programs are installed on your computer.

•	For help on ClipArt or WordArt options, click the Help button in the ClipArt or WordArt dialog box.

•	In WordArt, leave Size set at Best Fit. You don't need to specify a point size because ActivePresenter scales the words for you.

Related Topics

Moving or Changing Pictures

Adding a Picture

Adding a Caption to a Picture


Adding an OLE Object

1	In Preview, display the page where the OLE object will go.

2	Click Object on the Insert menu.

3	Set a create button.

Set:	To:

Create New	Create a new object

Create from File	Insert an existing object file

4	Set options in the dialog box.

If you set:	Do this:

Create New	Click the program you'll use to create the object

Create from File	Select an existing file. (Click Browse to locate the file.)
To create a link between the object in ActivePresenter and the object file, set Link

5	Click OK.

Notes

•	To edit an OLE object, double-click the object in the presentation.

•	If you don't set Link, you put a copy of the object file in the presentation. Changes you make in this copy don't appear in the original file, and changes in the original file don't appear in the copy. Don't set Link if you plan to distribute the presentation or display it on a different computer.

•	You can also add an OLE object by copying it in the source program and clicking Paste Special on ActivePresenter's Edit menu.

•	For faster transmission times, limit the number of OLE objects in presentations that you publish in a Web page. OLE objects significantly increase the size of the ActivePresenter file.

Related Topics

Moving or Changing Pictures

Insert Object Dialog Box

Paste Special Dialog Box

Publishing and Presenting on the World Wide Web


Changing the Size of Pictures

1	In Preview, click the picture you want to change.

2	Click a button to change the size.

Click:	To:

Make the picture larger

Make the picture smaller

Notes

•	To make the picture as large as possible, hold down the Ctrl key when you click the Bigger button.

•	To return to the original size, click

•	When you change the size of a picture, ActivePresenter adjusts the size of other items on the Intelligent Formatting Layer.

•	If you change the placement of a picture to Foreground or Background, you can resize the picture by dragging one of its handles.

Related Topics

Moving a Picture

Understanding Intelligent Formatting


Moving a Picture

1	In Preview, click the picture you want to move.

2	Click the new placement in the Placement drop-down list.

Notes

•	You can also change the placement of a picture on the Intelligent Formatting layer using drag and drop.

•	When you change the placement of a picture, ActivePresenter adjusts the picture's size and the size of other items on the page.

•	If you change the placement of a picture to Foreground or Background, you can drag the picture anywhere on that layer.

•	If two or more pictures share the same region on the Intelligent Formatting layer, you can change their alignment in relation to one another.

•	If you move a picture, its caption moves with it.

Related Topics

Understanding Intelligent Formatting

Using Drag and Drop

Aligning Pictures in a Region


Changing a Picture into a Background

1	In Preview, click the picture.

2	Click Background in the Placement drop-down list.

Notes

•	When you place a picture on the Background layer, handles appear so you can resize it.

•	A picture on the Background layer appears on the current page, but you can set it to appear on other pages.

•	ActivePresenter scales a picture on the Background layer to fill the page. Set Normal scaling if the picture appears distorted.

•	When a picture on the Background layer fills the page, text on the Intelligent Formatting layer appears on top of the picture and might be difficult to read. To make text more visible, choose a picture that is predominantly light or dark and choose a color scheme with a dark or light background.

•	If changing the color scheme doesn't make the text readable, you can resize the picture to cover only part of the page and resize the Intelligent Formatting layer to cover the other part.

Related Topics

Adding Pictures

Changing the Pages on which a Picture Appears

Changing Scale Options

Resizing the Intelligent Formatting Layer

Changing the Size of Pictures

Understanding Intelligent Formatting


Aligning Pictures in a Region

1	In Preview, click one of the pictures in a region.

2	Click Picture on the Format menu.

3	Set the alignment.

Set:	To align the pictures:

Vertical	From top to bottom

Horizontal	Side by side

Stack	In a stack so only the top one shows completely

4	Click OK.

Note

•	The Alignment buttons set the position of a picture in relation to other pictures with the same placement.

Related Topic

Changing Scale Options


Changing Scale Options

1	In Preview, click the picture you want to change.

2	Click Picture on the Format menu.

3	Set the scaling.

Set:	To:

Normal	Maintain the original picture's proportions

Stretch	Fill the region with the picture

None	Remove any scaling from a bitmap

4	Click OK.

Notes

•	Set Normal scaling to allow ActivePresenter to control the size of the picture. Depending on its placement, the size of the picture might change, but its proportions remain the same.

•	Set None for a bitmap file, like a logo, that you don't want ActivePresenter to scale. The picture's size is determined by the number of pixels in its height and width. The size might change depending on the resolution of the output device (printer or screen), but does not vary with placement.

•	If you set Stretch, you can change the proportions of a picture placed in the foreground or background by dragging the handle on a side of the picture.

Related Topics

Aligning Pictures in a Region

Changing the Size of Pictures


Changing the Pages on which a Picture Appears

1	In Preview, click the picture to select it.

2	Click Show On on the Format menu.

3	Set the pages the picture appears on.

Set:	To show the picture on:

This page only	The current page

All pages	Each page in the presentation

All pages except title	Every page except those with the Title layout

Note

•	To display a picture on some but not all pages, copy the picture and paste it on the pages where you want it to appear.


Working with Charts and Tables

Click the topic you want help on.

Charts

•	Adding a New Chart with ActiveChart

•	Adding an Existing Chart

Tables

•	Adding a New Table with ActiveChart

•	Adding a Table from a Word Processor or Spreadsheet


Working with Pictures

Click the topic you want help on.

Adding a Logo

Adding a Picture

Adding ClipArt or WordArt

Adding an OLE Object

Changing the Size of Pictures

Moving a Picture

Changing a Picture into a Background

Aligning Pictures in a Region

Changing Scale Options

Changing the Pages on which a Picture Appears


Adding Pictures

Click the topic you want help on.

Adding a Logo

Adding a Picture

Adding ClipArt or WordArt

Adding an OLE Object


Moving or Changing Pictures

Click the topic you want help on.

Changing the Size of Pictures

Moving a Picture

Changing a Picture into a Background

Aligning Pictures in a Region

Changing Scale Options

Changing the Pages on which a Picture Appears


Adding a New Page in Preview

Drag a layout onto the current page.

Notes

•	ActivePresenter adds a new page after the current page. Double-click placeholder text in the new page and replace it with your own text.

•	To add a blank page with a Bullets layout, click


Jumping to a Page

1	Click the Go to Page button.

2	Click the page you want to see.

Notes

•	To go to the previous or next page in the presentation, click the arrow button to the left or right of the Go to Page button.

•	If you double-click a page symbol in the Outline, ActivePresenter displays the page in Preview.

•	To jump to a page while presenting, right-click and then click a page in the list.


Selecting an Item in Preview

Click an item to select it.

ActivePresenter highlights the selection. You see its current placement in the Placement drop-down list.

Notes

•	To select the entire page, click Select Page on the Edit menu.

•	To select only the body, click Select Body on the Edit menu.

Related Topic

Editing Text and Replacing Placeholder Text in Preview


Copying a Page in Preview

1	Click Select Page on the Edit menu.

2	Choose Copy on the Edit menu.

Notes

•	Use Paste on the Edit menu to put the copied page after the current page in an ActivePresenter presentation.

•	To copy an ActivePresenter page to another ActivePresenter presentation, start ActivePresenter again and open the other presentation.

•	To copy only the body and any remarks, click Select Body in step 1. You can paste the selection into an ActivePresenter page or another program.

Related Topics

Including a Presentation Page in a Report

Using Drag and Drop

Creating a Page with More than One Body


Deleting a Page

1	Go to the page you want to delete.

2	Click Delete Page on the Edit menu.

Related Topics

Jumping to a Page

Undoing a Cut or Delete


Deleting Items from a Page

1	Click the item you want to delete.

2	Press the Delete key.

Related Topic

Undoing a Cut or Delete


Turning Onscreen Transitions Off and On

•	In Preview, click Turn Off Transitions on the Format menu.

Notes

•	To turn transitions back on, click Turn On Transitions on the Format menu.

•	When transitions are turned on, ActivePresenter uses a special effect as it displays each page during an onscreen presentation. The transition effect depends on the design of the presentation.


Creating a Page with More than One Body

1	Create a page with one body.

You add additional body elements to this page.

2	Create another, temporary page with the body you want to add.

3	In Preview at the temporary page, click Select Body on the Edit menu.

4	Click Copy on the Edit menu.

5	Go to the page you want to have more than one body element.

6	Click Paste on the Edit menu.

7	If you want more than two body elements on the page, repeat steps 2-6.

8	When you're satisfied with the page that has more than one body element, delete the temporary pages.

Notes

•	ActivePresenter pastes the body as a picture. You can adjust its size and position like any other picture.

•	To change a pasted body element, delete it, create a new temporary page, and repeat steps 3-6.

Related Topics

Adding a New Page in Preview

Jumping to a Page

Deleting a Page

Changing the Size of Pictures

Moving a Picture

Deleting Items from a Page


Working in Preview

Click the topic you want help on.

Adding a New Page in Preview

Jumping to a Page

Selecting an Item in Preview

Copying a Page in Preview

Deleting a Page

Deleting Items from a Page

Turning Onscreen Transitions Off and On

Working with Text

Working with Pictures


Contacting Technical Support

If you have a technical problem and you can't find the solution in online Help:

1	Note the sequence of events that led to the problem, and any program messages you see.

2	Contact Technical Support. Have ActivePresenter running on your computer if you call.

Contacting Technical Support

United States	Call (603) 886-6642

FAX (603) 889-1127

Europe	To receive support, you must first register your copy of ActivePresenter. After you register, you will be granted 30 days of free installation support.

Other Countries	Contact your local distributor.

Australia	Call 1 (800) 657 542

Email Support

support@spco.com

Internet

Visit Software Publishing Corporation's Web site at http://www.spco.com for technical notes and answers to frequently asked questions.

For Sales Information

United States	Call 1 (800) 557-3743


Choose Font Dialog Box

Select the font family to use in your presentation.


Format Picture Dialog Box

Adjust the scaling of a selected picture and change the alignment of pictures in the same region using these options:

Scale buttons

Click a button to change a picture's scaling.

Normal button

Set to maintain the original picture's proportions.

Stretch button

Set to fill the region with the picture.

None button

Set for a bitmap file to remove any scaling.

Alignment buttons

Click a button to change the location of pictures in the same region.

Vertical button

Set to line up the pictures from top to bottom.

Horizontal button

Set to line up the pictures side by side.

Stack button

Set to put the pictures in a stack so only the top one shows completely.

Notes

•	Set Normal scaling to allow ActivePresenter to control the size of the picture. Depending on its placement, the picture may appear larger or smaller, but its proportions remain the same.

•	Set None for a bitmap file, like a logo, that you don't want ActivePresenter to scale. The picture's size is determined by the number of pixels in its length and width. The size may change depending on the resolution of the output device (printer or screen), but does not vary with placement.

•	If you set Stretch, you can change the proportions of a picture placed in the foreground or background by dragging the handle on a side of the picture.


Header and Footer Dialog Box

Add a header or footer to the presentation using these options:

Header and Footer list boxes

Type text, or select a preformatted page number or date. Use the Left, Right, or Center list box depending on where you want the text, page number, or date to appear in the header or footer.

Show on first page check box

Set to show any header and footer on all pages of the presentation, including the first page.

Notes

•	If you do not set Show on first page, no header or footer appears on the first page of the presentation or on any page with the Title layout.

•	If you select a page number or date to appear in the header or footer, don't type any text in the box with the item you select.


Insert Object Dialog Box

Add an OLE object using these options:

Create buttons

Set whether the object is new or is based on an existing file.

Object Type list

Select the type of object you want to add. This list appears when Create New is set.

File box

Type the name and location of the object's file. This box appears when Create from File is set. You can click the Browse button to select the file.

Browse button

Click to select a file. This button appears when Create from File is set.

Link check box

Set to link the object's file to the object in ActivePresenter. With a link, changes in the file are reflected in the object. This box appears when Create from File is set.

Display As Icon check box

Set to use the server program's icon to represent the object. When set, the icon appears below this check box.

Change Icon button

Click to select a different server icon. This button appears when Display As Icon is set.

Result box

Describes the effect of current settings.


Insert Picture Dialog Box

Add a picture from another program to an ActivePresenter presentation using these options:

Look in list box

Select the location that contains the picture file you want to add. The contents of that location appear in the large list.

Up One Level button

Click to display the contents of the location above the location shown in Look In.

Create New Folder button

Click to create a new folder.

List/Details buttons

Click to change the amount of detail shown in the large list.

Contents list

Select the picture file you want to add.

File name box

Type the name of the picture file.

Files of type list box

Select the type of picture file you want to appear in the large list.


Open Dialog Box

Open an ActivePresenter presentation or another file using these options:

Look in list box

Select the location that contains the file you want to open. The contents of that location appear in the large list.

Up One Level button

Click to display the contents of the location above the location shown in Look In.

Create New Folder button

Click to create a new folder.

List/Details buttons

Click to change the amount of detail shown in the large list.

Contents list

Select the file you want to open.

File name box

Type the name of the file you want to open.

Files of type list box

Select the type of file you want to appear in the large list.


Page Setup Dialog Box

Set the page size and orientation for the presentation using these options:

Size list box

Select a size for displaying and printing the presentation.

Orientation buttons

Set an orientation for displaying and printing the presentation.

Note

•	If the settings don't match, the orientation set here takes precedence over any orientation set using the Print dialog box.


Paste Special Dialog Box

Indicate how to paste text or pictures using these options:

Source field

Shows the location of the text or picture.

Paste button

Set to embed a copy of the text or picture.

Paste Link button

Set to link a copy of the text or picture.

As list

Select a format for the pasted text or picture in the presentation.

Result box

Describes the operation that will occur.

Display As Icon check box

Set to use the server program's icon to represent the pasted text or picture. When set, the icon appears below this check box.

Change Icon button

Click to select a different server icon. This button appears when Display As Icon is set.

Note

•	In order to create a link, be sure to save the text or picture in a file before copying the text or picture to the clipboard.


Personal Dictionary Dialog Box

Maintain your custom dictionary using these options:

Word box

Type a word to add to the custom dictionary. Select a word from the list to delete or change.

Personal Dictionary list

Select a word in your custom dictionary to delete or change.

Add button

Click to add a word typed in the Word box to your custom dictionary.

Delete button

Click to delete the word in the Word box from your custom dictionary.

Change button

Select a word in the Personal Dictionary list, edit it in the Word box, and click this button to change that word in the dictionary.

Note

•	If you are using a trial version of ActivePresenter, the Personal Dictionary dialog box may not be available.


Print Dialog Box

Set how you want the presentation pages printed using these options:

Print list box

Select Full Page to print each presentation page on a single sheet of paper. For handouts, select the number of presentation pages you want printed per sheet.

Color list box

Select whether to print in black and white or color.

Range buttons

Set to print all pages in the presentation or just a range of pages. When printing only part of the presentation, type the first and last page numbers in the range in the From and To boxes.

Printer button

Click to change printers or print settings.


Print Setup Dialog Box

Change printers or printer properties using these options:

Printer buttons

Set to print on the default or another printer.

Specific Printer list box

Select a different printer to use.

Options button

Click to change print settings.

Note

•	If the settings don't match, the orientation set in the Page Setup dialog box takes precedence over any orientation set here.


Save As Dialog Box

Save an ActivePresenter presentation with a different name or in a different location using these options. Save the outline of a presentation as a text file.

Save in list box

Select the location where you want to save the file. The contents of that location appear in the large list.

Up One Level button

Click to display the contents of the location above the location shown in Save in.

Create New Folder button

Click to create a new folder.

List/Details buttons

Click to change the amount of detail shown in the large list.

Contents list

Double-click a folder to see its contents.

File name box

Type a new name for the file. Avoid using international characters in the filename if you plan on publishing the presentation to the World Wide Web using WebShow Publisher, which comes with ActivePresenter.

Save as type list box

Select the type of file you want to save.

Notes

•	Based on the type of file you choose, ActivePresenter adds the appropriate extension to the file's name. ActivePresenter files have the extension .AP; ASAP WordPower and ASAP 1.0 files have the extension .ASP.

•	Choose ActivePresenter Presentation (*.ap) in the Save as type list box to use the file with ActivePresenter. Choose ASAP Presentation (*.asp) only if the file will be opened in versions of ASAP WordPower or ASAP version 1.0.


Show On Dialog Box

Set to display the selected picture, subtitle, remark, lead-in, or OLE object on the current page, all pages, or all pages except those with the Title layout.

Notes

•	The exact title of this dialog box depends on what is selected.

•	To display a picture on some but not all pages, copy the picture and paste it on the pages where you want it to appear.


Spelling Dialog Box

Correct possible spelling errors using these options:

Questionable word in page box

Displays a word that is not included in any spelling dictionary ActivePresenter uses.

Replacement box

Accept the suggested correction for the questionable word or type a different word.

Suggestions list

Select a replacement for the questionable word.

Ignore words in ALL CAPS check box

Set to prevent ActivePresenter from questioning words, like acronyms, that use only capital letters.

Ignore button

Click to accept the questionable word and continue checking.

Replace button

Click to change the questionable word to the word in the Replacement box.

Add to Dictionary button

Click to add the questionable word to your custom dictionary so it is not questioned again.

Notes

•	If you choose Spelling in the Outline, ActivePresenter checks all pages of the presentation. In Preview, it checks only the current page.

•	If you are using a trial version of ActivePresenter, the Spelling dialog box may not be available.


Adding a Point or Sub-point in Preview

1	Click the point or sub-point above where you want to make the addition.

2	Press Enter.

3	Type the text for the new point or sub-point and press Enter.

Notes

•	ActivePresenter adds a point or sub-point at the same level as the point or sub-point at the cursor.

•	To add a sub-point to a point, click

Related Topic

Changing the Indent of a Point or Sub-point in Preview


Changing the Indent of a Point or Sub-point in Preview

1	Click the point or sub-point you want to change.

2	To indent more, press Tab. To indent less, press Shift+Tab.


Adding a Subtitle, Remark, or Lead-in

1	In Preview, go to the page where you want to add a subtitle, remark, or lead-in.

2	Click

3	Click the item you want to add.

4	Type over the placeholder text and press Enter.

Notes

•	If the page doesn't have a title, you can add one by clicking the Insert Special button.

•	You can set the pages on which the subtitle, remark, or lead-in appears. Click Show On on the Format menu.

Related Topics

Jumping to a Page

Show On Dialog Box


Adding a Header or Footer

1	In Preview, click

2	Click Header/Footer.

3	Type text in a Header or Footer list box, or select from the drop-down list a preformatted page number or date.

4	Change the setting of Show on first page, if you want.

5.	Click OK.

Notes

•	Use the Left, Right, or Center list box depending on where you want the text, page number, or date to appear in the header or footer.

•	Set Show on first page to show any header and footer on all pages of the presentation, including the first page. If you remove the setting, no header or footer appears on the first page or on any page with the Title layout.

•	If you select a preformatted page number or date to appear in the header or footer, don't type any text in the box with the item you select.

Related Topic

Header and Footer Dialog Box


Adding a Caption to a Picture

1	In Preview, click the picture you want to add a caption to.

2	Press Enter.

3	Type your caption over the placeholder text and press Enter.


Editing Text and Replacing Placeholder Text in Preview

1	Double-click the text you want to change, if it isn't already selected in a text box.

2	To replace all the text in the text box, just begin typing.

3	Press Enter or click outside the text box when you finish typing.

Notes

•	To change part of the text, click inside the text box, select the text you want to edit, and type the correction.

•	Don't be concerned with where lines end when you edit text. ActivePresenter adjusts line breaks after you press Enter.

•	Some placeholder text is selected when you insert it on the page; you see the cursor in the text box. Just begin typing to replace the placeholder text.

•	To remove unneeded placeholder text, click it and press the Delete key. After you type a point in the body, you can delete all placeholder text by clicking the current layout on the Layout tab. Placeholder text reappears if you click the layout again.

Related Topics

Changing the Size of Text

Numbering Items

Changing the Presentation Font


Changing the Size of Text

1	In Preview, click the text you want to resize.

2	Click a button to change the size.

Click:	To:

Make the text larger

Make the text smaller

Notes

•	If you're changing the size of points or sub-points, click just one of them. ActivePresenter changes all the points at the same level.

•	To make text as large as possible, hold down the Ctrl key when you click the Bigger button.

•	When you change text size, ActivePresenter adjusts the size of other items on the Intelligent Formatting Layer.

•	To return to the original size, click

Related Topics

Changing the Size of Pictures

Resizing the Intelligent Formatting Layer

Shrinking a Text Block One Line


Moving or Copying Text in Preview

1	Click the text you want to move to another region.

2	Click the new region in the Placement drop-down list.

Notes

•	Use Copy and Paste on the Edit menu to copy text.

•	You can also move text using drag and drop.

•	When you move a picture, its caption moves with it.

Related Topics

Understanding Intelligent Formatting

Resizing the Intelligent Formatting Layer

Using Drag and Drop

Moving a Picture


Numbering Items

1	In Preview, click one of the points you want numbered.

2	Click

Notes

•	ActivePresenter numbers points in the body that are grouped. For example, if you click a first level point, only points at that level are numbered.

•	To remove the numbers, click one of the points and click the Show/Hide Numbers button again.


Shrinking a Text Block One Line

1	In Preview, click the text block that's one line too long.

2	Click

Note

•	ActivePresenter makes the text smaller so it fits without wrapping to the last line. The size of other text items with the same placement changes too.


Changing the Presentation Font

1	In Preview, click Font on the Format menu.

2	Click the new font and then click OK.


Resizing the Intelligent Formatting Layer

1	In Preview, display the page you want to change.

2	Click Select Page on the Edit menu.

3	Drag a handle to change the size.

Note

•	Text and pictures on the Intelligent Formatting layer adjust to the new size. Pictures placed in the foreground or background are not affected.

Related Topic

Understanding Intelligent Formatting


Working with Text

Click the topic you want help on.

Adding a Point or Sub-point in Preview

Changing the Indent of a Point or Sub-point in Preview

Adding a Subtitle, Remark, or Lead-in

Adding a Header or Footer

Adding a Caption to a Picture

Editing Text and Replacing Placeholder Text in Preview

Changing the Size of Text

Moving or Copying Text in Preview

Numbering Items

Shrinking a Text Block One Line

Changing the Presentation Font


  Publishing and Presenting on the World Wide Web

With WebShow Publisher, you can publish your ActivePresenter presentation in a Web page either as a live Web presentation, which is started and conducted by a moderator, or as an on-demand Web presentation that can be viewed at any time. Live Web presentations are conducted using WebShow Publisher.

To use WebShow Publisher, you must have a live connection to the Web. For example, if using a WPP such as NETCOM, you need to dial up your account. If you have access to the Web through a LAN, log on the network.

With WebShow and Netscape Navigator (versions 2.0 and higher) or Microsoft Internet Explorer (versions 3.0 and higher), others can view your ActivePresenter presentation in a Web page and join a live Web presentation.

To start WebShow Publisher:

When working in ActivePresenter, there are two ways you can start WebShow Publisher.

•	In Preview, click the Quick Publish button  [image]  to open WebShow Publisher at the Publish Wizard.

Use this option if you want to publish your presentation to an existing presentation center.

•	Click Go to WebShow Publisher on the File menu to open WebShow Publisher at its main window.

Use this option if you want to: use the advance publish option to publish a presentation to an FTP URL, not a presentation center; begin a live Web presentation that has already been published; create or delete presentation centers; or unpublish and republish presentations.

If the WebShow Publisher logon dialog box appears, type your Web site FTP user ID and password. If you don't know this information, contact your Web site Webmaster.

To start WebShow Publisher if ActivePresenter isn't open, go to the Programs item on the Windows Start menu. Click WebShow Publisher in the ActivePresenter/WebShow Publisher group.

For more information about publishing your ActivePresenter presentation on the World Wide Web and conducting a live Web presentation, see the online help when using WebShow Publisher.

Notes

•	ActivePresenter includes WebShow Publisher and WebShow. If in the setup program you selected to install ActivePresenter with Web publishing capabilities, WebShow Publisher and WebShow were installed. If you selected to install ActivePresenter only, then run Setup again.

•	Your FTP user ID and password were required when installing ActivePresenter with Web publishing capabilities. If in the setup program Require FTP User ID and Password to logon was not selected, then the WebShow Publisher logon dialog box won’t appear each time you start WebShow Publisher.

•	FTP user IDs and passwords are usually case-sensitive. Be careful when typing them.

•	When creating presentations for the World Wide Web, keep the amount of information on each page brief. Fewer, concise topics are more easily read on a Web page.

•	For faster transmission times on the World Wide Web, limit the number of OLE objects in your presentation. OLE objects, such as a table or chart created with ActiveChart, significantly increase the size of the ActivePresenter file.


Presenting Onscreen

1	Open the presentation.

2	Click the Present tab. The current page fills the screen.

3	Show other pages.

To show:	You can:

The next page	·	Click the left mouse button
•	Press Enter
•	Press the Spacebar
•	Press the Right or Down Arrow key
•	Press PgDn

The previous page	·	Double-click
•	Press the Left or Up Arrow key
•	Press PgUp

A particular page	·	Click the right mouse button or press Tab and then click the page

The first page	·	Press Home

The last page	·	Press End

4	Press Esc to leave Present.

Notes

•	To move from page to page more quickly when presenting onscreen, close all other programs and turn transitions off.

•	If you want to present on a computer that doesn't have ActivePresenter installed, use the ActivePresenter Player. For more information, see Software Publishing Corporation's home page on the World Wide Web at http://www.spco.com/.

Related Topic

Turning Onscreen Transitions Off and On


Printing Full Pages or Handouts

1	Open the presentation you want to print.

2	Click Print on the File menu.

3	In the Print list box

Select:	To print:

Full Page	Each page of the presentation on a separate sheet of paper

A Handouts option	The specified number of presentation pages on a sheet of paper

4	Select whether to print in black and white or color.

5	Set the range of pages to print.

6	Click OK to begin printing or click Printer to change printers or print settings.

Notes

•	To see how a presentation appears printed without color, select the Black & White color scheme.

•	Full pages print in landscape orientation by default. To print them in portrait orientation, change the page setup before printing.

•	The orientation for handouts (either portrait or landscape) is preset depending on how many presentation pages you choose to print on each sheet of paper.

Related Topics

Printing the Outline

Printing Tips


Printing the Outline

1	Open the presentation with the outline you want to print.

2	Click Save As on the File menu.

3	Type a new name for the file.

4	Select Text in the Save as type list box.

5	Choose another location for the file, if you want.

6	Click Save.

7	Open and print the new file with a word processing program.


Including a Presentation Page in a Report

1	Open the report file in its program.

2	Open the presentation in ActivePresenter.

3	Go to the presentation page in Preview.

4	Click Select Page on the Edit menu.

5	Click Copy on the Edit menu.

6	Go to the place in the report where you want to insert the presentation page.

7	Click Paste Special on the Edit menu.

8	Select a format (either Picture or Device Independent Bitmap) and click OK.

Notes

•	To help you choose a format, use the information in the Result box.

•	If you want the ActivePresenter page to appear in portrait orientation in the report, change the page setup in ActivePresenter before copying the ActivePresenter page.

•	To include only the body and any remarks on an ActivePresenter page in a report, choose Select Body in step 4. Before copying and pasting, check the color of the text. If it won't show up properly in the report (for example, if the text is white in ActivePresenter and the report page is also white), change the color scheme in ActivePresenter before copying the body.


Sending a Presentation by Electronic Mail

1	Open the presentation you want to send.

2	Click Send on the File menu.

3	Complete the dialog boxes from your electronic mail program to address and send the message.

Notes

•	The Send command is available if you have Microsoft Mail installed on your computer.

•	The current presentation is automatically attached to the message.

•	If you want to send the presentation to someone who doesn't have ActivePresenter installed on his or her computer, use the ActivePresenter Player. For more information, see Software Publishing Corporation's home page on the World Wide Web at http://www.spco.com/


Printing Tips

1	It's usually a good idea to print a single test page before printing your entire presentation.

2	Keep these points in mind when you choose a color scheme:

•	Black and white printing:  ActivePresenter prints in black and white unless you set True colors in the Print dialog box. If you're printing in black and white, use the Black & White, Gray, or Mist color schemes. If your printer can convert color to gray scale, try Aqua or USA.

•	Faster printing:  Color schemes that don't have bitmap backgrounds print faster. To reduce the time it takes to get your output, choose one of these color schemes:  Black & White, Gray, Blue, Aqua, USA, Midnight, Stainless Steel, City Nights, Cabernet, Billiards, or Mist.

•	Avoiding curl and bleed:  Some printers jam from curled paper; others use ink that bleeds through the paper. If your pages curl or bleed, avoid printing dark backgrounds. Use one of these color schemes with a light background:  Black & White, Gray, Aqua, USA, Mist, and Dollars.

•	Recording on film:  If you're creating slides, remember that text on a light background is harder to read when projected. Use one of these color schemes with a dark background:  Blue, Midnight, Stainless Steel, City Nights, Cabernet, Billiards, Felt, Stream, and HiTech.


Distributing the Results

Click the topic you want help on.

Publishing and Presenting on the World Wide Web

Presenting Onscreen

Printing Full Pages or Handouts

Printing the Outline

Including a Presentation Page in a Report

Sending a Presentation by Electronic Mail


  Adding a New Chart with ActiveChart

1	In Preview, display the page where the chart will go.

2	Click

The ActiveChart window and floating Gallery open.

3	In the ActiveChart floating Gallery, click the layout for the chart you want.

The default layout is a simple table. Chart layouts are below the table layouts in the Gallery.

4	In the ActiveChart floating Gallery, click

It’s easier to enter your chart data when you show the chart as a table.

5	In the ActiveChart window, replace the placeholder data in the table with your data.

6	In the ActiveChart floating Gallery, click

7	Make any additional changes you want.

8	When you finish, click Exit & Return to ActivePresenter on the File menu in the ActiveChart window or just close the ActiveChart window. (The ActiveChart Gallery closes, too.)

Notes

•	ActivePresenter treats the chart as a picture.

•	A chart you add this way is contained in the presentation. To change the chart, double-click it to start ActiveChart. If you send the presentation to someone who doesn't have ActiveChart, they can see but not change the chart.

•	You can also edit placeholder data directly in the chart. In the ActiveChart window, click a chart element, type your data, and then press Tab to change the next element. Click the background of the chart when you finish.

•	For more information about using ActiveChart's features, see the help available in the ActiveChart window.

•	To use an existing chart, copy and paste it from your charting program.

•	You can also add an existing chart as an OLE object.

Related Topics

Adding an Existing Chart

Moving or Changing Pictures

Adding an OLE Object


Adding an Existing Chart

1	Start the charting program and open the chart.

2	Select the chart and copy it to the clipboard.

3	In Preview, display the page in your ActivePresenter presentation where you want the chart.

4	Click Paste on the Edit menu.

Notes

•	You can also add a chart as an OLE object.

•	If you want to be able to use your charting program to edit the chart in ActivePresenter, click Paste Special in step 4 instead of Paste.

Related Topics

Adding a New Chart with ActiveChart

Moving or Changing Pictures

Adding an OLE Object

Paste Special Dialog Box


  Adding a New Table with ActiveChart

ActivePresenter provides several simple table layouts; however, with ActiveChart you can add graphically rich tables that can be formatted in a variety of ways.

1	In Preview, display the page where the table will go.

2	Click

The ActiveChart window and floating Gallery open.

3	In the ActiveChart floating Gallery, click the layout for the table you want.

The default layout is a simple table.

4	In the ActiveChart window, replace the placeholder data in the table with your data.

5	Make any additional changes you want.

6	When you finish, click Exit & Return to ActivePresenter on the File menu in the ActiveChart window or just close the ActiveChart window. (The ActiveChart Gallery closes, too.)

Notes

•	ActivePresenter treats the table as a picture.

•	A table you add this way is contained in the presentation. To change the table, double-click it to start ActiveChart. If you send the presentation to someone who doesn't have ActiveChart, they can see but not change the table.

•	For more information about using ActiveChart's features, see the help available in the ActiveChart window.

Related Topics

Adding a Table from a Word Processor or Spreadsheet

Moving or Changing Pictures


Adding a Table from a Word Processor or Spreadsheet

1	Open the document or spreadsheet containing the table.

2	Select the table or the range of cells you want to add.

3	Click Copy on the Edit menu.

4	Open the ActivePresenter presentation and display the page you want to come before the page with the table.

5	Click Paste on ActivePresenter's Edit menu.

Notes

•	ActivePresenter creates a new page for the table after the current page. The new page has a Row Table layout.

•	To transpose the table in ActivePresenter (switch its rows and columns), change to the Column Table layout.

•	To add a table that you can format in a variety of ways, use ActiveChart.

Related Topics

Adding a New Table with ActiveChart

Jumping to a Page

Using Drag and Drop


Acknowledgments

© 1997 Software Publishing Corporation. All rights reserved.

The Software Publishing Corporation logo is a registered trademark of Software Publishing Corporation.

ActivePresenter, WebShow, WebShow Publisher, ActiveOffice, the Intelligent Formatting logo, ASAP, and ASAP WordPower are trademarks of Software Publishing Corporation.

International CorrectSpell spelling correction system Copyright © 1994 INSO Corporation. All rights reserved.

Portions Copyright © 1992-1996 Microsoft Corporation. All rights reserved.

Portions hereof © LEAD Technologies, Inc. 1991-1996. ALL RIGHTS RESERVED.

A number of trademarks, registered trademarks, and service marks appear in the online documentation. The companies listed below own the marks following their names:

Microsoft Corporation: Microsoft, Windows, Internet Explorer, PowerPoint, and ActiveX are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

NETCOM On-Line Communication Services, Inc.: NETCOM.

Netscape Communications Corporation: Netscape and Netscape Navigator.

Progressive Networks: RealAudio.

All trademarks referenced herein are the property of their respective owners.

Software Publishing Corporation
111 North Market Street
San Jose, CA 95113
USA
(408) 537-3000

Software Publishing Corporation
Serif (Europe) Limited
Unit 12
Nottingham South & Wilford Industrial Estate
Nottingham NG11 7EP
UK
011-44-115-979-0796

Software Publishing Corporation
109 Northeastern Boulevard
Nashua, NH 03062
USA
(603) 889-8650

Software Publishing GmbH
Oskar-Messter-Strasse 24
D-85737 Ismaning
GERMANY
011-49-89-996-5500