Copyright: (c) 1997 Software Publishing Corporation. All rights reserved.
Citation: (c) 1997 Software Publishing Corporation. All rights reserved.


Reviewing or Adding Chart Data

To review chart data:

1	Click

2	Click the Show Chart as Table button again when you finish examining the data.

To add data to a chart:

1	Click

2	Add a row or column to the table, as appropriate.

3	Click the Show Chart as Table button again when you finish adding the data.

Note

•	You can also add data directly to the chart by clicking a chart element and then pressing ENTER.

Related Topics

Adding a Row or Column to a Table

Editing Data Values and Labels

Changing the Display of Data Values


Editing Data Values and Labels

1	Click the value or label you want to change.

2	Type your change.

3	Click the background of the ActiveChart window when you finish typing.

Notes

•	To cycle through the elements in the chart, press TAB.

•	If you want to make many changes, it may be easier to switch to a table layout before editing.

Related Topics

Changing an Object's Layout or Color Scheme

Reviewing or Adding Chart Data

Changing the Display of Data Values


Changing the Display of Data Values

•	Click the Values button.

Notes

•	The appearance and action of the Values button depend on the type of chart.

Click:	To:

Show or hide data values for Bar, Column, Line, and Area charts

Cycle through the alternatives for Proportional Bar and Column charts, Pie charts, and Pyramid charts. You see values only, both values and percentages, percentages only, or neither values or percentages

•	Click the Values button repeatedly to see the alternatives.

Related Topics

Editing Data Values and Labels

Reviewing or Adding Chart Data

Changing the Style


Showing or Hiding a Legend

•	Click

Notes

•	Pie and Pyramid charts don't have legends.

•	Click the legend title region to add a legend title. Click the title to edit it.


Rotating a Chart

•	Click

Notes

•	Click the Rotate button repeatedly to cycle through different rotation angles.

•	You can rotate Pie charts and the 3-D varieties of Bar, Column, Line, and Pyramid charts.


Separating a Pie Slice

1	Click the slice you want to separate.

2	Click

Notes

•	Repeat these steps to return the slice to the pie.

•	The Slice button is not available for separated variations of the Pie layout.


Transposing the Axes of a Bar or Column Chart

•	Click

Note

•	Clicking the Flip button swaps the dimension shown in the chart's legend for the dimension shown on the non-numeric axis.


Adding a Row or Column to a Table

To add a row to a table:

1	Click a cell in the row below where you want the new row.

2	Click

3	Click the invitation for a new row.

4	Type your text or data, replacing the placeholder text.

5	Press the RIGHT ARROW key and type the contents for the next cell.

6	Continue pressing the RIGHT ARROW key and typing until the row is complete.

7	Click the background of the ActiveChart window when you finish typing.

To add a column to a table:

1	Click a cell in the column to the right of where you want the new column.

2	Click

3	Click the invitation for a new column.

4	Type your text or data, replacing the placeholder text.

5	Press the DOWN ARROW key and type the contents for the next cell.

6	Continue pressing the DOWN ARROW key and typing until the column is complete.

7	Click the background of the ActiveChart window when you finish typing.

Notes

•	To add a row after the last row, click in the first cell of the last row and press ENTER.

•	To add a column after the last column, click in the first cell of the last column and press ENTER.

•	To delete a row or column, select the text or data in the first cell of the row or column and press DEL.


Transposing a Table

•	Click

Note

•	Clicking the Flip button swaps rows and columns in the table.


Working with Charts and Tables

Click the topic you want help on.

Charts

•	Reviewing or Adding Chart Data

•	Editing Data Values and Labels

•	Changing the Display of Data Values

•	Showing or Hiding a Legend

•	Rotating a Chart

•	Separating a Pie Slice

•	Transposing the Axes of a Bar or Column Chart

Tables

•	Adding a Row or Column to a Table

•	Transposing a Table


Setting Preferences

1	Click the title bar of the Gallery with the right mouse button.

2	Click Customize.

3	Change the settings to match your preferences.

Click:	To:

Show ToolTips	Display or hide ToolTips when the pointer is on a button or tab in the Gallery

A Color button	Turn dithering on or off

Note

•	On a system with a display set for 256 colors or less, dithering improves the onscreen appearance of an ActiveChart object in ActivePresenter. Without dithering, bands can appear in gradients. To prevent banding, ActiveChart dithers colors on these systems by default.

To improve the appearance of printed ActiveChart objects, you may want to turn dithering off for systems with 256 colors or less. Dithering is turned off by default for other systems.

If it's turned on, dithering occurs when you return to ActiveChart from ActivePresenter. To remove dithering from existing objects in ActivePresenter after you turn dithering off in ActiveChart, double-click an object in ActivePresenter. After the ActiveChart window appears, close it. Repeat these steps for each object you want to affect.


Definitions

Click a word to see its definition.

ActiveChart object

body

category

color scheme

data

dither

element

Gallery

glyph

invitation

Intelligent Formatting

layout

placeholder text

remark

style

variation


ActiveChart object

The intelligently formatted OLE object you can add to an ActivePresenter presentation. ActiveChart objects (charts and tables) add impact and visual appeal to the pages on which they appear.


body

The main region of an ActiveChart object, which contains the chart or table. By default, ActiveChart objects have only a body, but you can add remarks to the object. The body includes data.


category

A collection of layouts having a common purpose. For example, the Charts category includes layouts for graphically representing data--bar charts, pie charts, line charts, and more.


color scheme

A choice on the second tab of the ActiveChart Gallery. Color schemes select and coordinate the colors used in ActiveChart objects.


data

An element representing a detail in the body of an ActiveChart object. Data appear as different items in different layouts. For example:

Layout:	Data:

Table	A row or column

Pie Chart	A slice

Column Chart	A series or a column


dither

To combine dots of different colors to create the illusion of another color.


element

A component of an ActiveChart object--text, charts, and tables are elements. Text elements include data in the body of the ActiveChart object, and the remarks you can add to the object.


Gallery

The window containing the tabs, list, and buttons you use to change an ActiveChart object.


glyph

The number, check mark, or bullet that can appear before row or column headings in tables. Bullets can be diamonds, triangles, squares, circles, and dashes.


Intelligent Formatting™

The graphic design intelligence built into ActiveChart that arranges and scales elements in an ActiveChart object and coordinates its colors. Regardless of changes, Intelligent Formatting keeps the object looking balanced and in proportion.


Invitation

Text that appears in the active ActiveChart object when you click the Insert button in the ActiveChart Gallery. Invitations indicate some of the elements you can add to the ActiveChart object and where to type text for these elements.


layout

A choice on the first tab of the ActiveChart Gallery. Layouts represent the different types of charts and tables that can appear in an ActiveChart object. Individual chart or table layouts have variations, which you can see by clicking the small triangle that appears to the right of the layout's name.


placeholder text

Built-in, helpful text supplied by ActiveChart. You replace it with the actual text that you want to appear in the chart or table.


remark

Text you can add to the top or bottom of an ActiveChart object.


style

Settings that control details of the appearance of an ActiveChart object. Clicking the Style button cycles through sets of visual variations for the current layout. The appearance of the Style button changes depending on the layout and what's selected in the object.


variation

A modification of a basic layout type. For example, pie chart variations include layouts for 3-D pie charts, pie charts with separated slices, and donut charts.


  What is ActiveChart?

ActiveChart is a component of ActivePresenter that you can use to add data charts to your presentation. You can also use ActiveChart to add a greater variety of tables than ActivePresenter provides.

ActiveChart objects employ Intelligent Formatting to maintain their attractive appearance when you add or change elements in the object. As in ActivePresenter, Intelligent Formatting handles design details such as size, balance, position, and color so you don't have to.

Although similar in many ways, ActiveChart is different from ActivePresenter in certain details of its operation. Other topics in this help explain how to complete common tasks in ActiveChart.

Related Topic

Working with ActiveChart


Working with ActiveChart

You work on an ActiveChart object in its own window and use the ActiveChart Gallery to modify the object.

The Gallery

The width of the Gallery is fixed, but you can drag the top or bottom of the Gallery window to make it taller or shorter. When maximized, the Gallery is as tall as your screen, and appears at the right of your desktop. The Gallery remains on top of other windows when it's not minimized.

The Gallery Tabs

Tabs at the top of the Gallery determine whether you see layouts or color schemes. The Layouts tab shows the different charts and tables that are available for formatting an ActiveChart object, and the Color Schemes tab shows alternative color combinations for elements in the object. If a tab isn't on top, click it to see its contents.

The Gallery Buttons

Use the buttons at the bottom of the Gallery to change the appearance of the ActiveChart object. The first row contains general purpose buttons.

Click:	To:

See invitations for adding certain text, table, or chart elements

Make the selected element and other elements like it bigger

Make the selected element and other elements like it smaller

Cycle through a set of styles

Restore the selected element to its default size and style

The buttons in the second row of the Gallery depend on the object's layout and what's selected in the object. To learn more about these buttons, see the help for the type of layout the object contains.

Related Topics

Modifying an ActiveChart Object

Working with Charts and Tables

Setting Preferences


Changing an Object's Layout or Color Scheme

1	Click the appropriate tab in the Gallery.

Click:	To change the:

Layout

Color scheme

2	Click the layout or color scheme you want to change to.

Related Topics

Investigating the Layouts

Choosing a Color Scheme


Investigating the Layouts

ActiveChart includes a variety of layouts, which are organized into the Charts and Tables categories. Each layout provides additional alternatives as variations.

To hide or display the layouts:

•	Click a category heading.

To display layout variations:

•	Click the small triangle to the right of a layout.

•	To close the variations, click the small triangle again. You can also close variations by clicking the variation heading, clicking one of the small circles to the right of the variations, or displaying the variations of another layout.

Note

•	If you choose a variation and then close the variations for the layout, ActiveChart substitutes your chosen variation for the layout. For example, display the variations for the Pie layout, click 2-D, and then close the Pie variations. The picture of the 2-D pie replaces the picture of the 3-D pie; when you choose the Pie layout, ActiveChart uses the 2-D variation instead of the 3-D pie.


Choosing a Color Scheme

ActiveChart provides a large selection of color schemes for charts and tables. You can get an idea of the colors used in a particular scheme by looking at the dots in the picture to the left of the color scheme's name in the Gallery.

When an ActiveChart object appears in a presentation, the background of the object assumes the color of the background of the presentation. If text in an object appears on top of the presentation's background, Intelligent Formatting makes the text black or white for greater contrast.

Note

•	It’s a good idea to choose the same color scheme used in the ActivePresenter presentation for the ActiveChart object when available or one with similar colors.


Changing the Style

•	Click the Style button.

Notes

•	The appearance and action of the Style button depend on the layout of the ActiveChart object and what's selected in it.

Click:	To change the:

Appearance of such things as bars, axes, axis labels, and the background area within the axes

Look of the boxes in which tables appear

Glyph

•	To return to the default style, click

•	Clicking the Reset button also restores the default size, rotation, values, and slice options.

•	The Style button is not available for Pyramid and 2-D Pie charts.


Replacing Placeholder Text

1	Click the first instance of placeholder text to select it.

2	Type your text and press TAB.

3	Continue typing text and pressing TAB until you type all your information.

4	Click the background of the ActiveChart window when you finish typing.

Notes

•	To delete unneeded placeholder text, click it and press DELETE.

•	If you are using a table to replace placeholder text for a pie or pyramid chart, you can ignore the placeholders in the left-most column in the table.

•	To delete all placeholder text after you have replaced one or more placeholders, click Turn Off Placeholders on the ActiveChart Edit menu. Click Turn On Placeholders to restore placeholder text.

•	Turn Off Placeholders is not available for charts.

Related Topic

Adding a Remark


Editing Text

To insert text in existing text:

•	Click where you want to insert and begin typing.

To change existing text:

•	Drag to select the text you want to change; then type the change, or press CTRL+V to paste text from the clipboard.

To delete a text element:

•	Select all the text in the element and press DELETE.

To start a new line in a table's row or column heading:

•	Click where you want the new line to begin and press SHIFT+ENTER.

Notes

•	To select all the text in a text element, click just to the left of the element. You can also select all the text by dragging. Press TAB or SHIFT+TAB to select the next or previous element that contains placeholder text. (If the next or previous element contains text that you entered, pressing TAB or SHIFT+TAB highlights the text, but doesn’t select it.)

•	When you finish editing, click the background of the ActiveChart window.

•	To undo editing changes, click Undo on ActiveChart's Edit menu.

•	Don't be concerned with where lines end when you edit text. ActiveChart adjusts line breaks when you finish editing.

Related Topics

Changing the Size of Text

Moving or Copying Text

Changing the Font


Adding a Remark

1	Click

2	Click the placeholder text in the ActiveChart window.

3	Type your text.

4	Click the background of the ActiveChart window when you finish typing.


Changing the Size of Text

1	Click the text you want to change.

2	Click a button to change the size.

Click:	To:

Make the text larger

Make the text smaller

Notes

•	If you're changing the size of text for data, select just one of them. ActiveChart changes the text size for all data.

•	If no text is selected, the Bigger and Smaller buttons change the size of the body.

•	To make text as large as possible, hold down the CTRL key when you click the Bigger button.

•	You can fix unwanted line breaks by changing the size of the text. For example, make text smaller to move a single word on the last line up to the previous line.

•	When you change text size, ActiveChart adjusts the size of other elements in the ActiveChart object.

•	To return to the original size, click

•	Clicking the Reset button also restores the default style and resets the default rotation, values, and slice options of the body.


Moving or Copying Text

To move text:

1	Move the pointer to the left of the text until the pointer changes to an arrow that points to the right.

2	When you see the right-pointing arrow, drag the text to the new location.

3	Release the mouse button to drop the text.

To copy text:

1	Hold down the CTRL key while you drag the text.

2	Drop the copy as if you had moved it.

Note

•	You can also use the Cut or Copy and Paste commands on the Edit menu to move or copy  data.


Changing the Font

1	Click Font on ActiveChart's Edit menu.

2	Click the new font and then click OK.

Notes

•	You can set only one font at a time for an ActiveChart object.

•	The font used for labels in a chart doesn't change.


Working with Text in an ActiveChart Object

Click the topic you want help on.

•	Replacing Placeholder Text

•	Editing Text

•	Adding a Remark

•	Changing the Size of Text

•	Moving or Copying Text

•	Changing the Font


Modifying an ActiveChart Object

Click the topic you want help on.

•	Changing an Object's Layout or Color Scheme

•	Investigating the Layouts

•	Choosing a Color Scheme

•	Changing the Style

•	Working with Text in an ActiveChart Object


Acknowledgments

© 1997 Software Publishing Corporation. All rights reserved.

The Software Publishing Corporation logo is a registered trademark of Software Publishing Corporation.

ActivePresenter, WebShow, WebShow Publisher, ActiveOffice, the Intelligent Formatting logo, ASAP, and ASAP WordPower are trademarks of Software Publishing Corporation.

International CorrectSpell spelling correction system Copyright © 1994 INSO Corporation. All rights reserved.

Portions Copyright © 1992-1996 Microsoft Corporation. All rights reserved.

Portions hereof © LEAD Technologies, Inc. 1991-1996. ALL RIGHTS RESERVED.

A number of trademarks, registered trademarks, and service marks appear in the online documentation. The companies listed below own the marks following their names:

Microsoft Corporation: Microsoft, Windows, Internet Explorer, PowerPoint, and ActiveX are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

NETCOM On-Line Communication Services, Inc.: NETCOM.

Netscape Communications Corporation: Netscape and Netscape Navigator.

Progressive Networks: RealAudio.

All trademarks referenced herein are the property of their respective owners.

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