Copyright: KnowledgePoint


Help Contents
Contents

Setting Defaults

Entering User Default Settings

Changing Application Default Paths

Adding and Setting Up Users

Adding Users

Changing User Settings

Managing on a Network

Administering KnowledgePoint Applications

Troubleshooting


Entering User Default Settings

The KnowledgePoint Application Administrator requires that you establish default settings for all users before you can add individual users. These should be the most common settings for the majority of users.

When you add users, these default settings are applied automatically to each setup. You can then override the default settings for individual users if needed.

Additional Information:

Entering Default User Data Directory Paths

Entering Default User Permissions

Entering Default User Password


Entering Default User Data Directory Paths

Each user data file is placed in a specific directory path. While each user must be assigned a directory and path, most users often share the same directory. By setting one directory as the default, it will automatically be entered when you assign users to applications.

NOTE: If there is a reorganization of directories, these default paths can be changed).

1.	In the KnowledgePoint Application Administrator dialog box, click the Applications tab.

2.	Select the application for which you are setting paths.

3.	Click Edit Application Settings to open the (Program) Settings dialog box.

4.	If necessary, click the User Paths tab.

5.	Select an option under Directory Contents and click Change Directory to open the Select Directory Path dialog box.

6.	Select the drive and enter (or browse to select) the default directory path you want to use.

7.	Click OK.

8.	Click Close.


Entering Default User Permissions

Setting default permissions allows you to give all users access (or block access) to particular features within an application. You can later change access privileges for individual users.

1.	In the KnowledgePoint Application Administrator dialog box, click the Applications tab.

2.	Select the application for which you are setting permissions.

3.	Click Edit Application Settings to open the(Program) Settings dialog box.

4.	Click the User Permissions tab.

5.	Select the item under Permission Description for which you wish to set a default and click Change Permission Setting to open the Change Permission Setting dialog box.

6.	Click the Permission Setting selection arrow, select the appropriate permission setting, and click OK.

7.	Repeat for each permission you wish to change.


Entering Default User Password

The default user password is effective for all KnowledgePoint applications on the network that are covered by the KnowledgePoint Application Administrator. When you add users, the same default user password is automatically assigned to all of them. When you install additional KnowledgePoint applications, the default password is effective for them as well.

While a common password may be all that some organizations need, in most cases users will want to change their passwords to ones that are unique. You may assign unique passwords when you set up users, or they can change their own at any time.

1.	In the KnowledgePoint Application Administrator dialog box, click the General tab.

2.	Click Change Default User Password to open the New Password dialog box.

3.	Enter a new password.

4.	Click OK.

Additional Information:

Changing User Passwords


Changing User Passwords

Since users sometimes forget their passwords, you may need to assign a new password to them when necessary.

In order for users to be able to change their own passwords, they must have the User Applications Settings icon available to them.

1.	In the KnowledgePoint Application Administrator dialog box, click the Users tab.

2.	Select the user for whom you wish to change the password and click Edit User to open the User Information dialog box.

3.	Click the General tab.

4.	Click Change User Password to open the Change User Password dialog box.

5.	Enter the new password (up to 8 characters, with no spaces) and click OK.


Changing Application Default Paths

At times a reorganization of your network files may take place where KnowledgePoint application and data files are copied to new locations, or you may decide to move application files to different drives. In cases such as these, the KnowledgePoint Application Administrator allows you to change the default application directory paths designated during installation.

NOTE: These paths will become the default when you add new users. To change the paths for users that have already been added, you must change each one individually.

1.	In the KnowledgePoint Application Administrator dialog box, click the Applications tab.

2.	Select the application for which you are changing paths.

3.	Click Edit Application Settings to open the (Program) Settings dialog box.

4.	Click the User Paths tab.

5.	Select the directory you want to change and click Change Directory to open the Select Directory Path dialog box.

6.	Browse for and select the new default directory you want to use for all new users and click OK.


Adding Users

Once user default settings have been set up, individual users can be added. Users must be authorized in the KnowledgePoint Application Administrator to use a networked KnowledgePoint application.

When you add a user, the User Settings Wizard opens automatically and guides you through the entire process.

1.	Click the Users tab and click Add User to open the User Settings Wizard.

2.	Follow the online instructions, clicking Next after completing each step.

3.	When you define the user's application settings, you are asked if you wish to change the user's application directory. If so, select a directory and click Change Directory Properties to open its dialog box. Enter or browse for the correct path, and click OK.

4.	If you wish to change a default permission, see the separate "Multi-User Planning and Installation Guide" for application-specific information.

5.	If you wish to change the icons that will be installed on this user's desktop, see the separate "Multi-User Planning and Installation Guide" for a complete explanation of the icons available for each application.

6.	If you at the user's workstation and wish to complete setup immediately, click Launch Workstation Setup when setup is complete.

7.	Click Finish and, when you are told the account has been created, click Close.

8.	If you selected it, the Workstation Setup dialog box opens. Accept, select, or enter the program group or folder name for this user (the default is KnowledgePoint Applications) and click OK.

Additional Information:

Importing Users from a Previous Version

Setting Up User Workstations


Importing Users from a Previous Version

Versions 3.x of Descriptions Now and 2.x of Performance Now used the KnowledgePoint "System" Administrator to manage multi-user installations. If you are converting from one of these versions and wish to import users, you have the option of importing user names, IDs, and passwords.

After importing users you will need to set up their application assignments, directory paths (if necessary), permissions, and icons.

1.	In the KnowledgePoint Application Administrator dialog box, click the General tab.

2.	Click Import Users to open the Locate KP_ADMIN.DAT File to Import dialog box.

3.	Browse and locate KP_ADMIN.DAT (which is usually located in \KPOINT).

4.	Click OK.


Setting Up User Workstations

User setup must be completed at the user's own workstation. You can go to each user's workstation, or arrange to have users complete their own setups by distributing a version of the following instructions.

1.	In Windows 3.1, open Program Manager, click the File menu and select Run to open the Run dialog box,

or in Windows 95, click [image] and click Run to open the Run dialog box.

2.	Click Browse to open the Browse dialog box.

3.	Find WSETUP.EXE and click Open to enter its path in the Run dialog box.

4.	Click OK to open the Workstation Setup Login dialog box.

5.	Enter the user ID and password, then click OK to open the Workstation Setup dialog box.

6.	Accept, select, or enter the program group or folder name for this user (the default is KnowledgePoint Applications).

7.	Click OK.


Changing User Settings

Starting Application Administrator from User's Workstation

Changing User Names/IDs

Changing Application Assignments

Changing User Directory Paths

Changing Application Permissions

Deleting Users

Changing Icons


Starting Application Administrator from User's Workstation

There may be times when you will wish to start the KnowledgePoint Application Administrator from a workstation other than your own. You might do so, for instance, if you want to troubleshoot or do complete setups for users from their workstations.

1.	Go to a user's workstation.

2.	In Windows 3.1, open Program Manager, click the File menu and select Run to open the Run dialog box,

or in Windows 95, click [image] and click Run to open the Run dialog box.

3.	Click Browse to open the Browse dialog box.

4.	Find KPOINT.EXE and click Open to enter its path in the Run dialog box. Click OK to open the Application Administrator Login dialog box.

5.	Enter your administrator password and click OK to open the KnowledgePoint Application Administrator dialog box.


Changing User Names/IDs

If a user name or ID was initially entered incorrectly, or if a user experiences a name change, you may modify a user name or ID at any time.

1.	In the KnowledgePoint Application Administrator dialog box, click the Users tab.

2.	Select the user name you wish to change.

3.	Click Edit User to open the User Information dialog box.

4.	If necessary, click the General tab.

5.	Click Change User Name/ID to open the Change User Name/ID dialog box.

6.	Enter the changes for the user name and/or ID and click OK.

7.	When you are asked if you're sure, click Yes.


Changing Application Assignments

You may need to remove a user's right to access an application, or assign a user to another application.

1.	In the KnowledgePoint Application Administrator dialog box, click the Users tab.

2.	Select a user name and click Edit User to open the User Information dialog box.

3.	Click the General tab.

4.	Select the application name you want to change.

5.	Click either Add Application or Remove Application.

6.	When you are asked if you're sure, click Yes.

7.	Click Close.


Changing User Directory Paths

You may need to change all users' directory paths if you have relocated application files, or a single user's path if you have reset the user's workstation with new network drive mapping.

NOTE: If you have relocated directories, make sure that all appropriate data files have been copied to the new directories before changing paths.

1.	Click the Users tab and select the user for whom you are changing paths.

2.	Click Edit User to open the User Information dialog box.

3.	Click the Directories tab.

4.	Click the Applications selection arrow and select the application.

5.	Select the user directory path and click Change Directory Properties to open the Select Directory Path dialog box.

6.	Enter the correct directory path, or browse for and select the correct path and click OK.

7.	Click Close; and repeat to change paths for all users.


Changing Application Permissions

The default permissions that were automatically assigned to a user, and permissions you specifically assigned to the user, can be changed for individual users at any time.

NOTE: See the separate "Multi-User Planning and Installation Guide" for application-specific information).

1.	In the KnowledgePoint Application Administrator dialog box, click the Users tab.

2.	Select a user name and click Edit User to open the User Information dialog box.

3.	Click the Permissions tab and select a Permission Description you want to change.

4.	Click Change Permission Setting to open its dialog box.

5.	Click the Permission Setting selection arrow and select the appropriate setting.

6.	Click OK and repeat for other permissions.


Deleting Users

You may need to remove a user from having access to any application covered by the KnowledgePoint Application Administrator.

1.	Click the Users tab.

2.	Select the user name you want to delete.

3.	Click Delete User.

4.	When you are asked if you're sure, click Yes.


Changing Icons

You select the icons that will appear on a user's desktop when you initially add the user. However, you can change these assignments if needed. When you do so, you must set up the user's workstation again to have the change take effect.

The icons recommended for use by only the system administrator (and the person assigned as backup system administrator) are: KP Application Administrator and Repair Database.

The icons recommended for all users (selected by default) are: User Applications Settings  and Workstation Setup.

1.	Click the Users tab and select a user name.

2.	Click Edit User to open the User Information dialog box.

3.	Click the Setup tab.

4.	Click the Application selection arrow and select the application for which you are making the change.

5.	Click the empty checkboxes for the icons you want to appear on the user's desktop (make sure a · appears).

6.	Click the filled checkboxes for the icons you wish to remove from the user's desktop (make sure the · disappears) and click Close.

7.	Either ask the user to run Workstation Setup or go to the user's workstation and run it yourself.

8.	If you deleted an icon, be sure to remove it from the user's desktop.


Administering KnowledgePoint Applications

An organization usually assigns one person to be the system administrator and another as a backup. Most organizations select the network administrator or a computer-proficient human resources person.

The following functions are usually the responsibility of the system administrator:

•	Assigns users to KnowledgePoint programs and assigns each user permissions for specific program functions.

•	Assigns or changes the default and actual directory path(s) where user data files are saved.

•	Changes the directory paths, if necessary, of shared program files initially set up during installation.

•	Adds, changes, and deletes user IDs and user names.

•	Adds or changes passwords to control access to programs and the sensitive information contained in them.

•	Creates an application administrator report that helps keep track of KnowledgePoint applications on the network.

Additional Information:

Licensing

Changing Administrator Password

Printing Application Administration Report

Security Considerations


Licensing

Each KnowledgePoint application has several licensing options for network users.

•	For multi-user licensing, the KnowledgePoint Software License Agreement allows you to authorize an application for specifically named users up to the number of licenses you purchase. You must purchase a license for all users, even if they are not using the application concurrently.

•	For site licenses, the license agreement allows concurrent use by all managers and employees at a specified site.

•	Single-user licenses restrict usage of the KnowledgePoint application to one system. If it is installed on a network, you must purchase a license for each user or select one of the other licensing options.

Additional Information:

Increasing the Number of Licensed Users


Increasing the Number of Licensed Users

You may easily increase the number of licensed users on your network. Upon purchasing additional licenses directly from KnowledgePoint, you receive an Add Licenses Code. When you enter the code, the number of users is immediately expanded on your network.

NOTE: For more information or to purchase additional licenses, call a KnowledgePoint sales representative at (800) 727-1133.

1.	Call KnowledgePoint, purchase additional licenses, and receive a new Add Licenses Code.

2.	Open KnowledgePoint Application Administrator.

3.	Click the Applications tab.

4.	Select the application name for which you are adding licenses.

5.	Click Add Licenses to open its dialog box.

6.	Enter the new Add Licenses Code and click OK.


Changing Administrator Password

In order to maintain the integrity of the KnowledgePoint Application Administrator program data, you are required to use administrator password security. This password can be changed whenever necessary.

Passwords can contain up to eight alphanumeric characters, with no spaces, and are not case sensitive.

1.	In the KnowledgePoint Application Administrator dialog box, click the General tab.

2.	Under Change passwords, click Administrator Password.

3.	Click Change to open the Change Administrator Password dialog box.

4.	Enter your current password.

5.	Press [image] and enter a new password.

6.	Press [image], re-enter the new password to verify it.

7.	Click OK.


Printing Application Administration Report

You can view or print a report to help you manage the KnowledgePoint applications on the network. The KnowledgePoint Application Administrator Report lists, by user, each user's application authorizations, permissions, and program and data directory paths.

NOTE: You can also save a report as an RTF or TXT file if you wish to open and format it in your word processing program.

1.	Click the General tab.

2.	Click Create Administrator Report to open the View Report window.

3.	After viewing the report, click [image] to send the report to your printer.

4.	To save the report to disk, click [image] to open the Save Administrator Report dialog box.

5.	Enter the filename and browse to select the drive and directory or folder in which you wish to save the report.

6.	Click the Save file as type selection arrow, select the format in which to save the file (RTF or txt), and click OK.


Security Considerations

Much of the data created in individual KnowledgePoint applications is highly confidential. It is strongly recommended that you restrict access to appropriate persons and take full advantage of KnowledgePoint's and your network's security functions. The following KnowledgePoint security features are provided:

•	Password Security: This feature restricts access to each program.

•	Record-Level Security: This feature restricts individual access to specific records (within certain applications).

•	Network Security: KnowledgePoint provides the flexibility to locate data files where you want them, so you can use your network's functionality to restrict access to the appropriate users.

•	Encryption Security: This feature automatically gives you additional protection by providing encryption of confidential portions of a database file. This prevents unauthorized persons from reading the contents of files if they circumvent network security and gain access to the files themselves.


Troubleshooting

Clearing Usage

Rebuilding Databases

Compacting Databases

Backing Up Application Data

Technical Support


Clearing Usage

There may be times when a user experiences a system crash while using a KnowledgePoint application and then is unable to reopen the application. In such cases, the system administrator can clear the tags that tell the application that the user is still using it.

1.	Click the Users tab.

2.	Select the user who needs to be cleared.

3.	Click Clear Usage.

4.	When you are asked if it is okay to release all KnowledgePoint applications currently in use by this user, click Yes.


Rebuilding Databases

In the unlikely event that you notice irregular data or unexpected results with database-related functions in an application, you may repair or rebuild the databases.

NOTE: Before you begin, ensure that no user is currently using the application for which you wish to rebuild its database.

1.	Back up the application data files.

2.	In Windows 3.1, open Program Manager, click the File menu and select Run to open the Run dialog box,

or in Windows 95, click [image] and click Run to open the Run dialog box.

3.	Click Browse to open the Browse dialog box.

4.	Find the application's path on the network, select REPAIR.EXE, and click Open to add the path to the Run dialog box.

5.	Click OK to open the Data Manager dialog box.

6.	Click Repair Database to open the Database to Repair dialog box.

7.	Select a data file to repair and click OK.

8.	When you are told the database is repaired, click OK.


Compacting Databases

It is recommended that you also compact the databases after repair. Compacting completely removes records and entries that have been deleted.

NOTE: Before you begin, ensure that no user is currently using the application for which you wish to compact its database.

1.	Back up the application data files.

2.	In Windows 3.1, open Program Manager, click the File menu and select Run to open the Run dialog box,

or in Windows 95, click [image] and click Run to open the Run dialog box.

3.	Click Browse, locate and select REPAIR.EXE, and click Open to enter the path in the Run dialog box.

4.	Click OK to open the Data Manager dialog box.

5.	Click Compact Database, select a data file, and click OK to open the Database to Compact To dialog box.

6.	Enter a temporary file name (for example, if you selected EMPLOYEE.KPD, enter EMPLOYEE.SAV), then click OK.

7.	When you are told the database is compacted, click OK, then click Exit.

8.	In Windows 3.1 File Manager or Windows 95 Windows Explorer, go to the application's files and rename the Compact From database file (for example, rename EMPLOYEE.KPD to EMPLOYEE.BAK).

9.	Rename the Compact To database file to the Compact From file name (for example, rename EMPLOYEE.SAV to EMPLOYEE.KPD).

10.	After you have tested to make sure the database is working properly, delete the renamed Compact From database file name (for example, delete EMPLOYEE.BAK).


Backing Up Application Data

To protect against the loss of your data, it is strongly recommended that you regularly use your network procedures to back up the data files that are created as you use applications. Since each user can potentially have data files in different directory locations, make sure you back up all data files in all data directories both on your network and local drives.

The KnowledgePoint Application Administrator data files that should be backed up are:

•	KPOINT.ADM

•	KPOINT.CFG


Technical Support

As a registered owner of a KnowledgePoint application, Technical Support services are available to you without charge. Questions about the installation and use of KnowledgePoint Application Administrator will be answered by phone, fax, e-mail, or mail.

Before contacting Technical Support for help, it is requested that you first refer to the appropriate online-help windows, user-manual sections, and the Read Me file. If you still need help, direct your inquiries to:

Technical Support

KnowledgePoint

1129 Industrial Ave.

Petaluma, CA 94952-1141

Phone:	(707) 762-0333
Fax:	(707) 762-0802
E-mail:	support@knowledgepoint.com
Hours:	9 a.m. to 5 p.m., Pacific Time, Monday-Friday


WHAT'S THIS DIALOG BOXES


Users Folder (KPAA)

The Users folder allows you to add users using the Users Settings Wizard. You also start here to change user settings.

If users have problems with crashed applications, this is where you clear usage so they can access a program again.

You can also delete added users in this folder.

1. 	Click Add User to start the Users Settings Wizard to add new users.

2. 	After users have been added, select a user's name.

3. 	To enable a user with a crashed application to access the program, click Clear Usage.

4. 	To delete a user, click Delete User.

5. 	To change user settings, click Edit User. The User Information dialog box opens where you can change user settings.


User Information Dialog Box

The four folders in this dialog box are used to edit information for a specific user. Here is where you can change the user name/ID, change the user's password, select applications the user is authorized to access or remove the user's authorization to use a selected application, set user's directory paths, permissions, and desktop icons.

Just click one of the folders to access its functions:

General

Directories

Permissions

Setup


General Folder (User Information)

Use this folder to change the information for a specific user. This is where you start when you want to change a user's name/ID, password, or the assigned KnowledgePoint applications. Just click a button to access its dialog box.


Change User Name/ID Dialog Box

Use this dialog box to change the name and ID of a user who has already been added to the KnowledgePoint Application Administrator. If a user name or ID was initially entered incorrectly, or if a user experiences a name change, you may modify an added user name or ID at any time.

1.	Enter the last name and first name of the new user, separated by a comma. Enter last name first. Enter a middle name or initial if desired (maximum 50 characters).

2.	Enter an identification code or number that is unique to the user (maximum eight alphanumeric characters, case insensitive).

3.	Click OK.

4.	When you are asked if you're sure, click Yes.


Select New Application Dialog Box

Use this dialog box to select the application you want to add to the user's list of authorized KnowledgePoint applications. The installed KnowledgePoint applications that are not currently authorized for use by the user are listed.

1. 	Select the application you wish to authorize.

2. 	Click OK.


Directories Folder (User Information)

Use this folder to begin the process of changing a user's data directory paths.

1.	Click the Applications selection arrow.

2.	Select the application for which you want to change data directory paths.

3.	Select the user directory path you want to change.

4.	Click Set Up User Files to copy blank or existing database files to the new directory location.

5.	Click Change Directory Properties to select a new directory path for the indicated application and directory contents.

1. 	Click OK.


Select Directory Path Dialog Box (Admin)

Use this dialog box to browse for and select a new directory path for the indicated application and directory contents.

1.	Enter the correct directory path, or browse for and select the correct path.

1. 	If you do not want to the user to be able to change this path, click User may not change this path setting (make sure an "X" appears in the check box).

1.	Click OK.

2.	If the entered path points to a directory created during installation, you're asked if you're sure. Click OK (or Cancel if you're not sure).

3.	If the entered path is not valid for the current workstation, the Directory & User Data File Setup dialog box opens.

4.	Select one of the three options and click OK.

5.	If you choose the first or second option, the User File Not in Directory dialog box opens. This allows you to create the appropriate files in the directory you've created. Make the appropriate selection and click OK.


Select Directory Path Dialog Box

Use this dialog box to browse for and select a new directory path for the indicated application and directory contents.

1.	Enter the correct directory path, or browse for and select the correct path.

2.	Click OK.

3.	If the entered path points to a directory created during installation, you're asked if you're sure. Click OK (or Cancel if you're not sure).

4.	If the entered path is not valid for the current workstation, the Directory & User Data File Setup dialog box opens.

5.	Select one of the three options and click OK.

6.	If you choose the first or second option, the User File Not in Directory dialog box opens. This allows you to create the appropriate files in the directory you've created. Make the appropriate selection and click OK.


Permissions Folder (User Information)

The default permissions you selected for application access by all users can be changed for individual users at any time

1.	Select a Permission Description you wish to change.

2.	Click Change Permission Setting to open the Change Permission Setting dialog box.

3.	Click the Permission Setting selection arrow and select the appropriate setting.

4.	Click OK and repeat for other permissions.

5.	Click Close.


Setup Folder (User Information)

You set up the icons that will appear on the users' desktops when you add users with the User Settings Wizard. However, these assignments can be altered by the Administrator if circumstances change.

The icons selected by default that are recommended for users are:

•	User Applications Settings (allows users to change their passwords and default directory paths for all KnowledgePoint network programs to which they are assigned).

•	Workstation Setup (enables users to make changes, after the initial setup, so you do not have to visit each workstation for setup changes).

The icons recommended for use by only the KnowledgePoint Application Administrator and the person assigned as backup administrator are: KP Application Administrator and Repair Database

1.	Click the Application selection arrow.

2.	Select the application for which you are making the change.

3.	Click the empty checkboxes for the icons you want to appear on the user's desktop (make sure a · appears).

4.	Click Close.


Applications Folder (KPAA)

Use this folder to begin the process of:

•	Editing the user list (to add or remove users and user permissions).

•	Editing applications settings (to choose default user paths, permissions, and administrator paths).

•	Setting up applications with the Applications Settings Wizard.

•	Adding licenses (for additional users).


Add Licenses Dialog Box

Use this dialog box to expand the number of licensed users on the network.

You must first purchase additional licenses or a site license from KnowledgePoint and receive a new Add Licenses Code.

Each code adds licenses for a specific KnowledgePoint program only.


(Program) Users Dialog Box

All users who have been authorized to use the selected program are listed. Using this dialog box, you can:

•	Authorize a user (who has already been added to the KnowledgePoint Application Administrator) to use the selected application.

•	View and/or change a user's permissions for this application.

•	Remove a selected user from the list of authorized users for this application (but not from the KnowledgePoint Application Administrator list of users).


Add Users Dialog Box

Only users on the KnowledgePoint Application Administrator list of users who are not assigned to the selected application are listed.

1. 	Select a user name.

2. 	Click OK to assign the user to the selected application and close this dialog box.

3. 	Repeat the process if you wish to add other user's.


User Permissions Dialog Box

Use this dialog box to view or change the application permission settings for a user.

1. 	Select the permission you want to change.

2. 	Click Change Permission Setting to open its dialog box.

3. 	Click the Permission Setting selection arrow.

4. 	Select Yes or select No.

5. 	Click OK.

6. 	Repeat the process to change other permissions.


User Paths Folder (Settings)

Use this folder to set the default user data directory paths that are copied to user information when a new user is added.

While each user must be assigned a directory and path, most users often share the same directory. By setting one directory as the default, it will automatically be entered when you assign users to applications. If there is a reorganization of directories, these default paths can be changed.

1.	Select an option under Directory Contents.

2.	Click Change Directory to open the Select Directory Path dialog box.

3.	Select the drive and enter (or browse to select) the default directory path you want to use and click OK to return to the User Paths folder.


User Permissions Folder (Settings)

User permissions allow the system administrator to set access privileges to specific features within an application. The default permissions you select automatically appear in each user's information permission folder when you assign them to that application.

1.	Select an option under Permission Description for which you wish to set a default.

2.	Click Change Permission Setting to open its dialog box.

3.	Click the Permission Setting selection arrow, select the appropriate permission setting, and click OK.

4.	Repeat for each permission you wish to change.


Administrator Paths Folder (Settings)

Use this folder to set up alternate paths for application program and data files which may be used by the system administrator from another workstation.

1. 	To add a path, click Add and enter the path.

2. 	To change an existing path, select the path you want to change, click Edit and make your changes.

3. 	To delete a path, select it and click Delete.

4. 	When finished, click Close.


General Folder (KPAA)

Use this folder to change the administrator password, enter a default user password that is copied to user information for newly added users, to import users, and create an administrator report.

You can also determine here whether you want to activate the User Settings Wizard when you add a new user and when you change user settings.


Change Administrator Password Dialog Box

In order to maintain the integrity of the administered program data, you are required to use administrator password security. This password can be changed whenever necessary.

Passwords can contain up to eight characters and are not case sensitive. Be sure to remember your password. You will not be able to access KnowledgePoint Application Administrator without it.

1.	Enter your current password.

2.	Press [image] and enter a new password.

3.	Press [image] and re-enter the new password to verify it.

4.	Click OK.


Locate KP_ADMIN.DAT File to Import Dialog Box

If you have data in KnowledgePoint System Administrator, the previous version of KnowledgePoint Application Administrator, you have the option of importing user names, IDs, and passwords from that version.

1.	Select the correct drive and directory,

or Browse and locate KP_ADMIN.DAT (which is usually located in \KPOINT).

2.	Click OK.


Changing Directory Properties

When changing directory properties, one of two dialog boxes may open.

1

•	If the entered path points to a directory created during installation, you're asked if you're sure.

•	Click OK (or Cancel if you're not sure).

2

•	If the entered path is not valid for the current workstation, the Directory & User Data File Setup dialog box opens giving you three options:

Click the first option (if it is available) to create the specified directory and place the appropriate files in it,

or click the second option and enter or browse for a path equivalent to the entered user's path that is valid for your workstation to create the specified directory and data files if needed,

or click the third option if you have already created the necessary directory and files or if you intend to create them later.

•	Then click OK.

If you chose the first or second option, the User File Not in Directory dialog box opens. This allows you to create the appropriate files in the directory you've created. Make the appropriate selection and click OK.


Change User Password Dialog Box

Your password is applicable for any KnowledgePoint program you have been authorized to use.

Make sure the password you choose is not familiar to others (such as your last name). The password is not case sensitive.

1. 	Enter your Current password.

2. 	Press [image] and enter your New password (up to eight characters, with no spaces).

3. 	Press [image] and reenter your new password to verify it.

4. 	Click OK.


User Application Settings Dialog Box

Use this dialog box to change your password at any time.

You can also change program and user data paths which have not been locked by the KnowledgePoint System Administrator. When you change your user data directory paths, existing data files remain in the original directory. To access them again, you must change the paths back to their original settings.

WARNING: Be aware that incorrect use of the directory functions could make your program and/or data inaccessible. If you are unsure, check with your KnowledgePoint System Administrator before making changes.

1. 	To change your password, click Change Password to open the Change User Password dialog box. Enter the new password information and click OK.

2. 	Click the Application selection arrow and select an application.

3. 	Under Directory Contents/Directory Path select the directory and path you want to change.

4. 	Click Change Directory to open the Select Directory Path dialog box. Select the correct path and click OK.

5. 	Click Set Up User Data Files to check whether your data files are present in the specified directory.

6. 	If they are not, the Directory & User Data File Setup dialog box opens, where you are given options to help you create the directory.

7. 	Select an option. If you are unsure, check with your KnowledgePoint system Administrator before continuing.

8. 	If you choose the first or second option, the User File Not in Directory dialog box opens. This allows you to create the appropriate files in the directory you've created. Make the appropriate selection and click OK.


Directory & User Data File Setup Dialog Box

If the entered path is not valid for the current workstation, this dialog box gives you options to help you create the directory you have specified.

1. 	Click the first option (if it is available) to create the specified directory and place the appropriate files in it,

or click the second option and enter or browse for a path equivalent to the entered user's path that is valid for your workstation to create the specified directory and data files if needed,

or click the third option if you have already created the necessary directory and files or if you intend to create them later.

2. 	Then click OK.

3. 	If you choose the first or second option, the User File Not in Directory dialog box opens. This allows you to create the appropriate files in the directory you've created. Make the appropriate selection and click OK.


Add User Dialog Box

If you have turned off the User Settings Wizard, this dialog box will open when you add a user.

1. 	Enter the user's last name, type a comma, and enter the first name and middle initial (if any).

2. 	Enter the user's ID (up to eight characters).

3. 	If you want to give this user a unique password, select the initial password and type the new one.

4. 	Click OK.


End of What's This Stuff


The user default settings you establish here will apply to all new users you add until you change the user default settings.


See the separate "Multi-User Planning and Installation Guide" for application-specific information on which permissions to assign to whom.


Passwords are required for all users in a multi-user installation.


User instructions for changing an application password are found in the documentation and online help for each application.


Before changing the default paths, make sure that all appropriate application files have been copied to the new directories.


The number of users who can be authorized for a KnowledgePoint application is restricted by the license purchased for that application.


You can go to users' workstations to complete their setups, or arrange to have them complete their own setups at their own workstations.


You can also deselect a default icon at this time in order to not have it appear on the user's desktop after completing workstation setup.


For users to complete workstation setup, they must be granted read network access to the directory in which WSETUP.EXE is located. After setup is finished, this access may be removed.


You may also wish to include instructions on how to open the KnowledgePoint applications. Be sure to inform users of their eight-digit passwords and IDs and, if you wish, include instructions on how they can change their passwords.


Running workstation setup will change an existing icon's path or add an icon, but will not physically remove an icon. To remove an icon from a user's desktop, delete it with the usual Windows features.


These are the KnowledgePoint Application Administrator icons (see the separate "Multi-User Planning and Installation Guide" for information on available application-specific icons).


The system administrator does not automatically become a user of the applications.


If an individual leaves the organization, his or her access can be assigned to another.


If you have any questions or would like to purchase additional licenses or change to a site license, please contact a KnowledgePoint sales representative at (800) 727-1133.


Per the license agreement, you are allowed to install a KnowledgePoint application on each of your work, home, and portable computers.


Be sure to remember your password. You will not be able to access KnowledgePoint Application Administrator without it.


See the separate "Multi-User Planning and Installation Guide" for application-specific information.


See the separate "Multi-User Planning and Installation Guide" for application-specific information.


See the separate "Multi-User Planning and Installation Guide" for a list of application-specific files that need to be backed up.


Free technical support is subject to change without notice.


Please identify the names of the KnowledgePoint software program(s) that you are using in conjunction with KnowledgePoint Application Administrator by the version number(s), and serial number(s) located on the Setup Disk 1 label(s) and the bottom of the outer product box(es). Also providea daytime telephone number or e-mail address


See the separate "Multi-User Planning and Installation Guide" for application-specific information.