Adjusting stock

Most businesses probably won't need to use MYOB Accounting Plus's stock adjustments feature very often. If you set up your items properly and you record item invoices and item purchase orders accurately and promptly, your Accounting Plus records should match your actual quantities and values.

Occasionally, however, situations will occur when you need to adjust your items' quantities, unit costs and total values in Accounting Plus. When this is the case, it's important that you make your adjustments carefully so your records remain accurate.

You should determine the type of stock adjustment you need:

• If an item's actual stock quantity is lower than your MYOB Accounting Plus records indicate due to unexplained loss or theft, you should enter a typical stock adjustment. (To adjust item quantities)

• If an item's actual stock quantity is lower than your Accounting Plus records indicate because you've conducted sales without entering Accounting Plus item invoices, you should enter a typical stock adjustment. (To adjust item quantities)

• If an item's actual stock quantity is higher than your Accounting Plus records indicate because you've made purchases without entering Accounting Plus item purchase orders, you should enter a typical stock adjustment. (To adjust item quantities)

• If the actual stock quantities of many of your items are different than your Accounting Plus records indicate, you can use the Count Stock window, which will help you quickly update the quantities of many items at once. (Counting stock items)

• If an item's actual stock quantity is different than your Accounting Plus records indicate, but the value of your stock asset account is correct in Accounting Plus, you should enter a stock adjustment that changes the item's quantity and unit cost in Accounting Plus. (Adjusting item quantities and unit costs)

• If an item's actual stock quantity matches your Accounting Plus records but the value of your stock asset account and the item's total value are incorrect, you should enter a stock adjustment that changes the balance of the stock asset account, the item's total value and its unit cost. (Adjusting item total values and unit costs)

• If an item's actual stock quantity matches your Accounting Plus records and the value of your stock asset account is correct in Accounting Plus, but the unit cost of an item is incorrect, you should enter a stock adjustment that changes the item's total value and unit cost. (Adjusting item total values and unit costs)

Warning:  Typical stock adjustments affect total stock values

• Entering information in the Adjust Stock window

• Counting stock items

• Adjusting item quantities and unit costs

• Adjusting item total values and unit costs

• Finding, changing, deleting and reversing stock adjustments

Step by step

• To adjust item quantities
  To count your stock items
  To adjust an item's quantity and unit cost
  To adjust an item's total value and unit cost
  Managing stock transactions recorded in MYOB software previous to v11