Purchase Order - Item fields

The following fields are available in the Customise Item Purchases window. Basic fields appear in the basic form layout. Custom fields can be added by using the Select from List [multiple selection] window for fields on this form.

Data field name	Data that will print in this field	Basic/Custom field (Basic field text label)
[*Inv/PO No.*]	The number of the transaction with an asterisk before and after it	Custom
[Addr2 - Contact]	The name of the contact entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - Country]	The entry in the Country field from the Card Information window for the Address 2 location	Custom
[Addr2 - E-mail]	The email address entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - Fax]	The fax number entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - Phone1]	The No.1 phone number entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - Phone2]	The No.2 phone number entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - Phone3]	The No.3 phone number entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - Salutation]	The name or title entered in the Salutation field on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - WWW]	The World Wide Web address entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr3 - Contact]	The name of the contact entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - Country]	The entry in the Country field from the Card Information window for the Address 3 location	Custom
[Addr3 - E-mail]	The email address entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - Fax]	The fax number entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - Phone1]	The No.1 phone number entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - Phone2]	The No.2 phone number entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - Phone3]	The No.3 phone number entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - Salutation]	The name or title entered in the Salutation field on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - WWW]	The World Wide Web address entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr4 - Contact]	The name of the contact entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - Country]	The entry in the Country field from the Card Information window for the Address 4 location	Custom
[Addr4 - E-mail]	The email address entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - Fax]	The fax number entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - Phone1]	The No.1 phone number entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - Phone2]	The No.2 phone number entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - Phone3]	The No.3 phone number entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - Salutation]	The name or title entered in the Salutation field on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - WWW]	The World Wide Web address entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr5 - Contact]	The name of the contact entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 - Country]	The entry in the Country field from the Card Information window for the Address 5 location	Custom
[Addr5 - E-mail]	The email address entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 - Fax]	The fax number entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 - Phone1]	The No.1 phone number entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 - Phone2]	The No.2 phone number entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 - Phone3]	The No.3 phone number entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 - Salutation]	The name or title entered in the Salutation field on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 - WWW]	The World Wide Web address entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Address 2]	The address entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Address 3]	The address entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Address 4]	The address entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Address 5]	The address entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Amount]	The amount of each line item entered on the transaction	Basic (EXTENDED)
[Amount + VAT]	The amount of the line item plus the amount of the VAT for the line item	Custom
[Applied]	The total of the payments that have been applied to the purchase	Basic (PAID TODAY)
[Balance]	Amount of the purchase including tax and carriage charges minus any payments that may have been applied. This is the amount that appears in the Balance Due field of the purchase.	Basic (BALANCE DUE)
[Card Custom Field 1]	The entry in the Custom Field No.1 field of the Card Information window -- Card Details view	Custom
[Card Custom Field 2]	The entry in the Custom Field No.2 field of the Card Information window -- Card Details view	Custom
[Card Custom Field 3]	The entry in the Custom Field No.3 field of the Card Information window -- Card Details view	Custom
[Card Custom List 1]	The entry in the Custom List No.1 field of the Card Information window	Custom
[Card Custom List 2]	The entry in the Custom List No.2 field of the Card Information window	Custom
[Card Custom List 3]	The entry in the Custom List No.3 field of the Card Information window	Custom
[Card ID]	The Card ID from the Card Information window	Custom
[Carriage]	The carriage amount entered on the purchase	Basic (CARRIAGE)
[Carriage + VAT]	The carriage amount plus the VAT on the carriage	Custom
[Category]	The financial tracking category assigned to this purchase	Custom
[Col]	An X is printed if the terms for the purchase are C.O.D.	Basic (COL)
[Comment]	The comment entered on the transaction	Basic
[Company Address]	The company address entered in the Company Information window	Basic
[Company E-mail]	The email address entered in the Company Information window	Custom
[Company Fax]	The fax number entered in the Company Information window	Custom
[Company Name]	The company name entered in the Company Information window	Basic
[Company Phone]	The phone number entered in the Company Information window	Custom
[Company Reg. Number]	Your company's registration number, as entered in the Company Information window	Custom
[Contact Name]	The name of the contact entered on the Card Information window -- Profile view for the Address 1 Location	Custom
[Country]	The entry in the Country field for Address 1 from Card Information window	Custom
[Date]	The date entered on the transaction	Basic (DATE)
[Deliver Via]	The delivery method entered on the transaction	Custom
[Delivery Address]	The delivery address entered on the transaction	Basic
[Delivery Date]	The date entered in the Promised Date field on the transaction	Custom
[Description/Backordered Label]	The description of each line item entered on the transaction. The text "Backordered" appears above the line items that are entered in the Backorder column.	Basic (DESCRIPTION)
[Disc %]	The discount entered in the Disc% column of the purchase	Basic (DISC %)
[Due Date]	The date the payment is due, based upon the terms of the purchase	Custom
[E-mail]	The email address entered on the Card Information window -- Profile view for the Address 1 Location	Custom
[Fax No.]	The fax number entered on the Card Information window -- Profile view for the Address 1 Location	Custom
[Item Custom Field 1]	The entry in the Custom Field No.1 field of the Item Information window -- Item Details view	Custom
[Item Custom Field 2]	The entry in the Custom Field No.2 field of the Item Information window -- Item Details view	Custom
[Item Custom Field 3]	The entry in the Custom Field No.3 field of the Item Information window -- Item Details view	Custom
[Item Custom List 1]	The entry in the Custom List No.1 field of the Item Information window	Custom
[Item Custom List 2]	The entry in the Custom List No.2 field of the Item Information window	Custom
[Item Custom List 3]	The entry in the Custom List No.3 field of the Item Information window	Custom
[Job Description]	The description of the job whose job number is entered for a line item	Custom
[Job Name]	The name of the job whose job number is entered for a line item	Custom
[Job Number]	The job number entered for a line item	Custom
[Mailing Address]	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window -- Profile view	Basic
[Memo]	The memo entered in the Journal Memo field of the transaction	Custom
[My Item No.]	The number of the item entered on the purchase, which is the number for the item entered in the Item Information window	Custom
[Notes from Card]	Notes entered in the Card Information window -- Card Details view	Custom
[Original Amount in English]	The amount of the purchase including tax and carriage charges (but not including any payments that may have been applied). Amounts up to and including 99,999.99; for larger amounts, the amount will print in numeric form.	Custom
[Page No.]	The pages of the purchase are counted; this field displays the number of the page.	Basic (PG.)
[Phone No.1]	The No.1 phone number entered on the Card Information window -- Profile view for the Address 1 Location	Custom
[Phone No.2]	The No.2 phone number entered on the Card Information window -- Profile view for the Address 1 Location	Custom
[Phone No.3]	The No.3 phone number entered on the Card Information window -- Profile view for the Address 1 Location	Custom
[Purchase No.]	The purchase number entered on the transaction	Basic (Purchase No.)
[Ppd]	An X is printed if the terms for the purchase are Prepaid.	Basic (PPD)
[Price]	The amount entered in the Price column of the purchase	Basic (PRICE)
[Price + VAT]	The price plus the VAT on the price	Custom
[Purchase Type]	The status of the purchase at the time it is printed -- Bill, Order or Quote	Basic
[Purchases Value]	The total amount of the purchase used to compute VAT	Basic (SALE AMT.)
[Qty.]	The amount entered in the Received or Backordered field on the purchase	Basic (QTY.)
(SALESPERSON)	Optional space for entering the name of the salesperson associated with this transaction. NOTE: To enter information here, you must create a text field in this space and type the name in that field.	Label only; no pre-defined field
[Salutation]	The name or title entered in the Salutation field on the Card Information window -- Profile view for the Address 1 Location	Custom
[Ship Date]	The date entered in the Promised Date field on the transaction	Basic (SHIP DATE)
[Ship Via]	The ship method entered on the transaction	Basic (SHIP VIA)
[Shipping Address]	The shipping address entered on the transaction	Basic (Ship To)
[Subtotal]	The total of the line item amounts on the purchase (no tax included)	Custom
[Subtotal + VAT]	Includes the subtotal amount plus the VAT on the subtotal	Custom
[Supp Inv No.]	The entry in the Supplier Inv No. field on the transaction	Basic (YOUR NO.)
[Supplier's Item No.]	The number entered in the Supplier Item Number field found in the Buying Details view of the Item Information window	Basic (ITEM NO.)
[Tax]	The amount of tax charged for line items on the purchase	Basic (Sales Tax)
[Tax Code w/o Import (Consolidated)]	The code that applies to all consolidated taxes applied to this sale; any imported tax codes are not shown here.	Basic (CODE)
[Terms]	The terms that appear on the top of the transaction (that is, next to the Terms zoom arrow)	Basic (TERMS)
[Total]	The total of the line items plus tax and carriage charges. (Doesn't reflect any payments that may have been applied.)	Basic (TOTAL)
[Unit]	The entry in the Selling Unit of Measure field in the Selling Details view of the Item Information window for the line item	Basic (UNIT)
[VAT]	The amount of VAT charged for line items and carriage on the sale. When the preference "I include Items on Time Billing Invoices" is marked, carriage can be entered on the Time Billing invoice layout.	Basic (Sales Tax)
[VAT Code - Carriage]	An X is printed if the carriage entered on the sale is subject to VAT.	Basic
[VAT Rate]	The rate of any VAT to be applied to this sale	Basic (RATE)
[VAT Reg. Number]	Your company's VAT Registration Number, from the Company Information window	Basic (VAT Reg. Number)
[VAT Reg. Number (Card)]	The VAT Registration number entered in the Card Information window -- Selling Details view	Custom
[VAT Total]	The total amount of VAT charged for line items and carriage on the sale	Custom
[WWW]	The World Wide Web address entered on the Card Information window -- Profile view for the Address 1 Location	Custom