The MYOB Accounting Plus Backup command creates a backup of the company file you're currently using and compresses it to a smaller, more manageable size.
During the backup process, you also have the option of backing up your Forms folder with custom forms, your Custom folder with custom reports, your Spredsht folder with spreadsheets, your Letters folder with letter templates and your Graphics folder with graphics (if applicable), along with your company file. You don't have to back up custom information as often as your company file, so you can back up your company file only, if you prefer.
When you make a backup using the MYOB Backup command, the backup is created in a folder named "Backup". This folder is displayed automatically in the dialog box that appears when you use the Backup command. You can change the location if you wish; however, you should make a note of the name and location of the backup so that it will be easy for you to find the file if you want to restore it later using MYOB Accounting Plus.
Verifying the company file
If your company file is less than 1.4 megabytes (MB) in size, it can be easily backed up onto a high-density diskette. The backup programme included with Accounting Plus will allow you to create a backup that spans two or more diskettes. If you choose this option, be sure to have an adequate number of formatted diskettes before beginning your backup.
As a part of the backup process, you'll be asked if you want to verify your company file. We recommend that you verify your data regularly before you back up your company file. By checking your company file for errors, data verification can catch minor inconsistencies in your company file before they cause serious problems.
Single-user access required
Making a backup requires single-user access to the company file; in other words, only one person can use this company file when a backup is being performed. If other people are using the company file, they must close the company file -- either by exiting Accounting Plus or by opening a different company file -- before you can continue. To see which users currently have the company file open, choose Active Workstations from the File menu.
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