OfficeTalk lets you specify the access that users have to a specific contact group. A user's access to a contact group defines the user's access to the companies and contacts contained in the contact group. For example, if a user has read access to a contact group, then the user may open the contact group but may not add or remove companies and contacts to and from the contact group. If the user has no access to a contact group then the contact group will not be visible to that user. It is possible for supervisors to give users no access to the All contact group. This means that a particular user will not necessarily be able to see all the contacts and companies held in the database. Instead, the user will have access only to those companies and contacts belonging to specific contact groups.
You may specify other users' access to a contact group only if you are a supervisor or if you are the owner of the contact group.
To specify access for a contact group do the following:
Select the contact group using the right mouse button and choose Edit from the context menu. This will display the Contact Group dialog box.
Select the Access page.
If you selected the All contact group, the Access page consists of a list of security profiles and a set of radio buttons.
Select the security profiles representing the users whose access you wish to change and then choose the appropriate radio button to represent the access that you wish to grant.
If you selected a contact group other than the All contact group, the Access page consists solely of a set of radio buttons representing the available access settings.
Specify whether this is a private, personal or public contact group by selecting the appropriate radio button. If you select the Private radio button, then only the owner of the contact group will have access to the contact group. If you select the personal radio button then other users' access to this contact group will depend on their general access to you. If you select the public radio button, then all users will have full access to the contact group.