When you invite a local or remote OfficeTalk user to a meeting, the user receives a tentative appointment in their diary and a pre-formatted message describing the subject, date, time and duration of the meeting along with the meeting agenda and a list of invited guests.
You can specify the message sent out to all OfficeTalk users from within Supervisor mode. For more information on changing this message, see Specifying Special Notes.
When you receive a meeting invitation, the body of the message is formatted as shown below:
Meeting Invitation
You are invited to attend a meeting on 25/11/97 at 12:00.
The subject of the meeting is "Sales Meeting".
The meeting is planned to last for 1h
The meeting venue is: Meeting Room 2
Agenda
Agree minutes from previous meeting
Engineering Plan
Sales Strategy
Any Other Business
People Coming
John Smith
Paul Johnson
Peter May
Paul Tyson
The message is displayed with two buttons, an Accept and a Decline button, at the top of the message window.
Press the Yes, I Can Attend button if you are able to attend the meeting. Alternatively, press the No I Cannot Attend button. Doing this will pop up a Reason dialog box which lets you specify why you cannot attend. If you do not wish to supply a reason then leave the Reason dialog box empty and press OK.
Your reply will be accessible by anyone looking at the progress of the meeting using the Meeting List view.